HomeMy WebLinkAboutAward Bid - 2019 Street and Sewer Department Materials Project No 119-008 - VariousINTER -OFFICE MEMORANDUM.
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Scott Kreeger, Project Engineer '�rK,
SUBJECT: 2019 Street and Sewer Department Materials
Award Project 119-008
DATE: April 9, 2019
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On March 26, 2019 the Board of Public Works opened and read bids for the above project. The
bids have been reviewed and found to be correct. Per the attached bid tabulation, Engineering
recommends approval of the following awards for the 2019 Street and Sewer Department
Materials:
DIVISION A
Award to the lowest responsive/responsible bidder: Rieth-Riley Construction Company, Inc.
DIVISION B
Award to the lowest responsive/responsible bidder: Ozinga Ready Mix
DIVISION C
Line Items C-1, and C-3: Rieth-Riley Construction Company, Inc.
Line Items C-2, CA and C-6: Klink Trucking, Inc.
DIVISION D
Award to the lowest responsive/responsible bidder: Ferguson Waterworks
DIVISION E
Award to the lowest responsive/responsible bidder: American Highway Products
DIVISION F
Award to the lowest responsive/responsible bidder: SealMaster Indianapolis
DIVISION G
Line Items G-1, G-2, and G-3: Ferguson Waterworks
DIVISION I
Award to the lowest responsive/responsible bidder: Bit -Mat Products of Indiana, Inc.
Page 1 of 2
Per the attached bid tabulation, Engineering recommends rejecting the following bids for the
2019 Street and Sewer Department Materials and proceed to the open market.
DIVISION C
Line item C-5. Reject bid from Ozinga Ready Mix Concrete due to a change in unit of
measurement. No bid will be awarded for this line item.
DIVISION G
No bids were received for line items G-4, G-5, G-6, and G-7.
DIVISION H
Reject all bids within Division H since no bids were received.
DIVISION J
Reject all bids within Division J since no bids were received.
Please call if you have any questions at EXT: 9245
Enclosure: Bid Tabulation
a
AITYA) VW
Page 2 of 2
1316 COUNTY —CITY BUILDING
227 W.JEFFERSON BOULEVARD
SOUTH BEND. INDIANA 46601-1830
MACE
�, ra
18 615
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
April 9, 2019
Joshua McCormick
Rieth-Riley Construction Co., Inc.
25200 State Road 23
South Bend, IN 46614
PHONE 574/235-9251
FAx 574/235-9171
RE: Award Bid — 2019 Street and Sewer Department Materials — Project No. 119-008
Dear Mr. McCormick:
The Board of Public Works, at its meeting held on April 9, 2019, awarded the above referenced
bid to the following, in the amount of unit prices. Your award will be listed in bold print.
a) Rieth Riley Construction Co., Inc.; Division A, C-1, C-3
b) Ozinga Ready Mix, Division B
c) Klink Trucking, Inc.; C-2, C-4, C-6
d) Ferguson Waterworks; Division D, G-1, G-2, G-3
e) American Highway Products; Division E
f) Seal aster Indianapolis; Division F
g) Bit -Mat Products of Indiana, Inc.; Division I
Bids for Line Items C-5, G-4, G-5, G-6, and G-7 were rejected and no bids were received for
Divisions H and J.
A representative from the Public Works Department will contact you regarding the bid award.
Please call this office with any questions regarding this matter at (574) 235-9251.
Si He
,l
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
1316 COUNTY —CITY BUILDING
227 W.JEFFERSON BOULEVARD
SOIJTH BEND_ INDIANA 46601-1930
CITY OF BEND PETE BUTTIGIEG, MAY
Ii1A'1 1 PUBLIC WORKS
April 9, 2019
Scott Underwood
Ozinga Ready Mix Concrete, Inc.
715 W. Ireland Road
South Bend, IN 46614
PHONE 574/235-9251
FAx 574/235-9171
RE: Award Bid — 2019 Street and Sewer Department Materials — Project No. 119-008
Dear Mr. Underwood:
The Board of Public Works, at its meeting held on April 9, 2019, awarded the above referenced
bid to the following, in the amount of unit prices. Your award will be listed in bold print.
a) Rieth Riley Construction Co., Inc.; Division A, C-1, C-3
b) Ozinga Ready Mix, Division B
c) Klink Trucking, Inc.; C-2, C-4, C-6
d) Ferguson Waterworks; Division D, G-1, G-2, G-3
e) American Highway Products; Division E
f) SealMaster Indianapolis; Division F
g) Bit -Mat Products of Indiana, Inc.; Division I
Bids for Line Items C-5, G-4, G-5, G-6, and G-7 were rejected and no bids were received for
Divisions H and J.
A representative from the Public Works Department will contact you regarding the bid award.
Please call this office with any questions regarding this matter at (574) 235-9251.
Sincety,ly,
Line M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. ARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
Anthony Winters
Klink Trucking, Inc.
PO Box 428
Ashley, IN 46705
1865
ITY
U, OF ! l rETE UTTIGIEG, MAY
IBOARD/ PUBLIC WORKS
April 9, 2019
PHONE 574/235-9251
FAx 574/235-9171
RE: Award Bid — 2019 Street and Sewer Department Materials — Project No. 119-008
Dear Mr. Winters:
The Board of Public Works, at its meeting held on April 9, 2019, awarded the above referenced
bid to the following, in the amount of unit prices. Your award will be listed in bold print.
a) Rieth Riley Construction Co., Inc.; Division A, C-1, C-3
b) Ozinga Ready Mix, Division B
c) Klink Trucking, Inc.; C-2, C-4, C-6
d) Ferguson Waterworks; Division D, G-1, G-2, G-3
e) American Highway Products; Division E
f) SealMaster Indianapolis; Division F
g) Bit -Mat Products of Indiana, Inc.; Division I
Bids for Line Items C-5, G-4, G-5, G-6, and G-7 were rejected and no bids were received for
Divisions H and J.
A representative from the Public Works Department will contact you regarding the bid award.
Please call this office with any questions regarding this matter at (574) 235-9251.
Sincerely,
Lj ida M. Martin, Clerk
(7-
Enclosure
GARY A. G1LOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
1316 COUNTY -CITY BUILDING
227 W.JEFFERSON BOULEVARD
SOUTH BEND. INDIANA 46601-1930
CITY OF • BEND PETE BUTTIGIEG, MAYI
1A'11WORKS
April 9, 2019
Devin Nuner
Ferguson Waterworks
1077 Oliver Plow Court
South Bend, IN 46635
PHONE 574/235-9251
FAx 574/235-9171
RE: Award Bid — 2019 Street and Sewer Department Materials — Project No. 119-008
Dear Nuner:
The Board of Public Works, at its meeting held on April 9, 2019, awarded the above referenced
bid to the following, in the amount of unit prices. Your award will be listed in bold print.
a) Rieth Riley Construction Co., Inc.; Division A, C-1, C-3
b) Ozinga Ready Mix, Division B
c) Klink Trucking, Inc.; C-2, C-4, C-6
d) Ferguson Waterworks; Division D, G-1, G-2, G-3
e) American Highway Products; Division E
f) SealMaster Indianapolis; Division F
g) Bit -Mat Products of Indiana, Inc.; Division I
Bids for Line Items C-5, G-4, G-5, G-6, and G-7 were rejected and no bids were received for
Divisions H and J.
A representative from the Public Works Department will contact you regarding the bid award.
Please call this office with any questions regarding this matter at (574) 235-9251.
Sincerely,
1. in a M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOIITH BEND_ INDIANA 46601-1930
186
Z_11TY OF • BEND PETE BUTTIGIEG, MAY1
BOARD OF PUBLIC WORKS
April 9, 2019
Jason Downing
American Highway Products
11723 Strasburg Boliver Road NW
Bolivar, OH 44612
PHONE 574/235-9251
FAx 574/235-9171
RE: Award Bid — 2019 Street and Sewer Department Materials — Project No. 119-008
Dear Mr. Downing:
The Board of Public Works, at its meeting held on April 9, 2019, awarded the above referenced
bid to the following, in the amount of unit prices. Your award will be listed in bold print.
a) Rieth Riley Construction Co., Inc.; Division A, C-1, C-3
b) Ozinga Ready Mix, Division B
c) Klink Trucking, Inc.; C-2, C-4, C-6
d) Ferguson Waterworks; Division D, G-1, G-2, G-3
e) American Highway Products; Division E
f) SealMaster Indianapolis; Division F
g) Bit -Mat Products of Indiana, Inc.; Division I
Bids for Line Items C-5, G-4, G-5, G-6, and G-7 were rejected and no bids were received for
Divisions H and J.
A representative from the Public Works Department will contact you regarding the bid award.
Please call this office with any questions regarding this matter at (574) 235-9251.
Sincerely,
w �p
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
1316 COUNTY -CITY BUILDING
227 W.JEFFERSON BOULEVARD
SOUTH BEND_ INDIANA 46601-1930
Jacob Bernath
SealMaster Indianapolis
1010 E. Sumner Ave.
Indianapolis, IN 46227
y +,
MA °its
x m
1865
CITY OF SOUTH BEND PETE BUTTIGIEG, MAY
BOARD OF PUBLIC WORKS I
April 9, 2019
PHONE 574/235-9251
FAx 574/235-9171
RE: Award Bid — 2019 Street and Sewer Department Materials — Project No. 119-008
Dear Mr. Bernath:
The Board of Public Works, at its meeting held on April 9, 2019, awarded the above referenced
bid to the following, in the amount of unit prices. Your award will be listed in bold print.
a) Rieth Riley Construction Co., Inc.; Division A, C-1, C-3
b) Ozinga Ready Mix, Division B
c) Klink Trucking, Inc.; C-2, C-4, C-6
d) Ferguson Waterworks; Division D, G-1, G-2, G-3
e) American Highway Products; Division E
i) SealMaster Indianapolis; Division F
g) Bit -Mat Products of Indiana, Inc.; Division I
Bids for Line Items C-5, G-4, G-5, G-6, and G-7 were rejected and no bids were received for
Divisions H and J.
A representative from the Public Works Department will contact you regarding the bid award.
Please call this office with any questions regarding this matter at (574) 235-9251.
Simelel
4
A"t ...
L,imi M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
x BUILDING
227 W. JEFFERSON BOULEVARD
1865
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
April 9, 2019
John Baumgartner
Bit -Mat Products of Indiana, Inc,
PHONE 574/235-9251
FAx 574/235-9171
PO Box 428
Ashley, IN 46705
RE: Award Bid — 2019 Street and Sewer Department Materials —Project No. 119-008
Dear Mr. Baumgartner:
The Board of Public Works, at its meeting held on April 9, 2019, awarded the above referenced
bid to the following, in the amount of unit prices. Your award will be listed in bold print.
a) Rieth Riley Construction Co., Inc.; Division A, C-1, C-3
b) Ozinga Ready Mix, Division B
c) Klink Trucking, Inc.; C-2, C-4, C-6
d) Ferguson Waterworks; Division D, G-1, G-2, G-3
e) American Highway Products; Division E
f) SealMaster Indianapolis; Division F
g) Bit -Mat Products of Indiana, Inc.; Division I
Bids for Line Items C-5, G-4, G-5, G-6, and G-7 were rejected and no bids were received for
Divisions H and J.
A representative from the Public Works Department will contact you regarding the bid award.
Please call this office with any questions regarding this matter at (574) 235-9251.
Sincerely,
Lin& M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
1316 COUNTY -CITY BUILDING
227 W.JEFFERSON BOULEVARD
SOIiTH BEND_ 1NDIANA 46601-1830
Dustin Hilary
Walsh & Kelly, Inc.
24358 SR 23
South Bend, IN 46614
)UT11
1865
CITY OF • BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
April 9, 2019
PHONE 574/235-9251
FAX 574/235-9171
RE: Award Bid — 2019 Street and Sewer Department Materials — Project No. 119-008
Dear Mr. Hilary:
The Board of Public Works, at its meeting held on April 9, 2019, awarded the above referenced bid to
the following in the amount of unit prices:
a) Rieth Riley Construction Co., Inc.; Division A, C-1, C-3
b) Ozinga Ready Mix, Division B
c) Klink Trucking, Inc.; C-2, C-4, C-6
d) Ferguson Waterworks; Division D, G-1, G-2, G-3
e) American Highway Products; Division E
f) SealMaster Indianapolis; Division F
g) Bit -Mat Products of Indiana, Inc.; Division I
Bids for Line Items C-5, G-4, G-5, G-6, and G-7 were rejected and no bids were received for
Divisions H and J.
Enclosed please find your bid bond. Thank you for bidding and we hope you bid with us in the future,
If you have any questions regarding this matter, please call this office at (574) 235-9251.
Sincerely,
( �.
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
BUILDING
BOULEVARD
Jacob Wood
Smith Ready Mix
251 W. Lincolnway
Valparaiso, IN 46383
z
le
�a
1865
�a
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARDU I S
April 9, 2019
PHONE 574/235-9251
FAx 574/235-9171
RE: Award Bid — 2019 Street and Sewer Department Materials — Project No. 119-008
Dear Mr. Wood:
The Board of Public Works, at its meeting held on April 9, 2019, awarded the above referenced bid to
the following in the amount of unit prices:
a) Rieth Riley Construction Co., Inc.; Division A, C-1, C-3
b) Ozinga Ready Mix, Division B
c) Klink Trucking, Inc.; C-2, C-4, C-6
d) Ferguson Waterworks; Division D, G-1, G-2, G-3
e) American Highway Products; Division E
f) SealMaster Indianapolis; Division F
g) Bit -Mat Products of Indiana, Inc.; Division I
Bids for Line Items C-5, G-4, G-5, G-6, and G-7 were rejected and no bids were received for
Divisions H and J.
Thank you for bidding and we hope you bid with us in the future.
If you have any questions regarding this matter, please call this office at (574) 235-9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARAD[K LAURA L. O'SULLIVAN THERESE J. DORAU
;1i6 bjffllll WMC 01111 ai� � r
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARDU LIC WORKS
April 9, 2019
Tim Miller
Kuert Concrete, Inc.
3402 Lincolnway West
South Bend, IN 46628
PHONE 574/235-9251
FAX 574/ 235-9171
RE: Award Bid — 2019 Street and Sewer Department Materials — Project No. 119-008
Dear Mr. Miller:
The Board of Public Works, at its meeting held on April 9, 2019, awarded the above referenced bid to
the following in the amount of unit prices:
a) Rieth Riley Construction Co., Inc.; Division A, C-1, C-3
b) Ozinga Ready Mix, Division B
c) Klink Trucking, Inc.; C-2, C-4, C-6
d) Ferguson Waterworks; Division D, G-1, G-2, G-3
e) American Highway Products; Division E
f) SealMaster Indianapolis; Division F
g) Bit -Mat Products of Indiana, Inc.; Division I
Bids for Line Items C-5, G-4, G-5, G-6, and G-7 were rejected and no bids were received for
Divisions H and J.
Enclosed please find your bid security check. Thank you for bidding and we hope you bid with us in
the future.
If you have any questions regarding this matter, please call this office at (574) 235-9251
Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
BID/PROPOSAL
CITY OF SOUTH BEND
BID NAME 2019 Street and Sewer Department Materials
FOR BIDS DUE March 26, 2019, 9:30 a.m., Local Time
DIVISION A - ASPHALT MATERIALS
Item
No.
Description
Quanti
Unit
I Unit Price
Total
A-1
HMA Surface 11 L
12000
TON
$57.00
$ 684,000.00
A-2
HMA Surface 11 L MAC HD
4000
TON
$60.00
$ 240,000.00
A-3
HMA Surface 11 S
1200
TON
$54.00
$ 64,800.00
A-4
HMA Binder 8/9
1500
TON
$46.00
$ 69,000.00
A-5
HMA Binder 11
4200
TON
$48.00
$ 201,600.00
A-6
HMA Binder 11 MAC
3000
TON
$51.00
$ 153,000.00
A-7
HMA Base 5D
1200
.........
TON
$44.00
$ 52,800.00
A-8
CMA Patch AE-300P
500
TON
$130.00
$ 65,000.00
A-9
High Performance Cold Mix
L150
EA
Ell -
$100.00
$ 15,000.00
Bidder Name: Rieth-Riley Construction Co., Inc.
(Firm): ( ): iet
. IT mm Riley Construction Co., Inc.
Address: 25200 State Road 23
City/State/Zip: South Bend, In. 46614
Telephone Number: 574-288-8321
BOARD OF PUBLIC WORK
w
Gary A. Cslot, President
Member
Laura O'Sullivan, Member
Fax Number: 574-233-3464
By....._
Ana u�ce)
Joshua -. A, McCormick
(Printed Name)
Sales Manager
Elizabeth A. Maradik, Member
din ex��.:
_Iw
tte st: Linda qM%arfin, Clerk
C
BID/PROPOSAL MACE
CITY OF SOUTH BEND
1865
BID NAME 2019 Street and Sewer Department Materials - Addendum I
.......... ........ .....
FOR BIDS DUE March 26,2019,9:30 a.m.,, Local Time
DIVISION C - AGGREGATE MATERIALS
Item
No.
Description
Q u a nti
Unit
Unit Price
Total
C-1
No. 23 Sand
5000
TON
$7.00
$ 35,000.00
C-2
..........................................................
No. 53 Gravel
1000
TON
...........
No Bid
$ No Bid
C-3
No. 53 Recycled Concrete
7500
TON
$9.50
$ 71,250.00
C-4
No. 53 Slag
1000
TON
$15.50
. ...................
$ $15,500.00
C-5
Topsoil
150
CY
No Bid
$ No Bid
C-6
. ...........
No. 11 Slag Chip Stone
1000
TON
$17.75
$ 17,750.00
DIVISION D - SEWER MATERIALS - CASTINGS
Item
No.
Descri tion
Quantity
Unit
Unit Price
Total
114
Manhe,W G (w 9 r ...... 1020-4
111,510
EA
No Bid
$ No Bid
f�"mrrw
D-2
Manhole Cover 1040 &
.... . .....
300
EA
No Bid
$ No Bid
Frame
D-3
Catch Basin Cover & Frame
300
EA
No Bid
$ No Bid
Bidder Name: Rieth-Riley Construction Co., Inc.
END OF ADDENDUM NO. 1
Bidder (Firm): Rieth-Riley Construction Co., Inc.
Address: 25200 State Road 23
City/State/Zip: South Bend, In. 46614
Telephone Number: 574-288-8321 Fax Number: 574-233-3464
By
ua A. McCormick
(Printed Name)
BOARD OFPUBLC 8
Gary A. Gilot President
µ benevi w "i11E.,+tMernber w .
Lawa O'Sullivan, Member
Sales Manager
Elizabeth A. Maradik, Member
Th v e J. Dot- ul fember
f
test: Linda
� 'd ' ,
j10
wm
BID/PROPOSAL
CITY OF SOUTH BEND
BID NAME 2019 Street and Sewer Department Materials
FOR BIDS DUE March 26, 2019, 9:30 a.m., Local Time
DIVISION
B -
PCC MATERIALS
Item
No.
.-Description
Quantity
Unit
Unit Price
Total
B-1
Class A Concrete
2500
CY
$
$112.00
280,000.00
B-2
Class A High Early
800
CY
$
$120.00
96,000.00
B-3
7 Bag Mix - New City Specs
600
CY
$
_
$132.00
79,200.00
B-4
High Early Concrete w/
200
CY
$
Integral Color - Black
$210.00
42,000.00
B-5
Flowable Fill, Removable
350
CY
$75.00
$
26,250.00
B 6
Non -Chloride Accelerator
325
EA CY
$
added to concrete — 0.5%
$2.75
893.75
B-7
Non -Chloride Accelerator
1000
EA CY
$
added to concrete —1%
$5.50
5,500.00
B 8
Non -Chloride Accelerator
2100
EA CY
$
added to concrete — 2%
$11.00
23,100.00
Bidder Name: Ozinga Ready Mix Concrete, Inc.
Bidder (Firm): Ozinga Ready Mix Concrete, Inc.
Address: 715 W. Ireland Road
City/State/Zip: South Bend, IN 46614
Telephone Number: (574) 291-7100 Fax Number: (7C 6 326-8242
By___ ..... .......
(Signature)
Scott Underwood
(Printed Name)
Sales Representative
(Title)
BOARD OF PUBLIC W'
I✓ �r K
Gary A. Gilot, President
Member
Laura O'Sullivan, Member
Elizabeth A. Maradik, Member
l l ~ -se J. l caaki, Member
Attest: Linda M. Martin, Clerk
BID/PROPOSAL'
CITY OF SOUTH BEND
BID NAME 2019 Street and Sewer Department Materials
FOR BIDS DUE March 26, 2019, 9:30 a.m., Local Time
DIVISION
C - AGGREGATE
MATERIALS
Item
No.
Description
Quantit
Unit
Unit Price
Total
C-1
No. 23 Sand
5000
TON
$10.50
$ 52,500.00
C-2
No. 53 Gravel
1000
TON
$13.50
$ 13,500.00
C-3
No. 53 Recycled Concrete
7500
TON
$14.25
$ 106,875.00
C-4
No. 53 Slag
1000
TON
$15.50
$ 15,500.00
C-5
Topsoil
150
CY
No Bid
$
C-6
No. 11 Slag Chip Stone
1000
TON
$17.50
$ 17,500.00
DIVISION D - SEWER MATERIALS - CASTINGS
Item
No.
Description
Quantity
Unit
Unit Price
Total
D-1
Manhole Cover 1020 &
150
EA
$
Frame
D-2
Manhole Cover 1040 &
150
EA
$
Frame
D-3
Catch Basin Cover &
300
EA
$
Frame
Bidder Name: Klink Truckin Inc
Bidder (Firm): Klink Trucking Inc
Address: PO Box 428
City/State/Zip: Ashley, IN 46705
Telephone Number: 260-587-9113
M
BOARD OF PUBLIC,,1V Or KS
Gary A. O lot, President
Member
Laura O'Sullivan, Member
Fax Number: 260-587-3237
(Signature)
Anthony Wirt rs
(Printed Name)
Vice President
(Title)
Elizabeth A. Maradik, Member
s.
Thvese J. Dora , ITember
ttesC: LindaM. "Caron, "leek
(To be completed only by Contractors/Bidders claiming to be a "local Indiana business"pursuant to LC 36-1-12-22)
INDIANA LOCAL BUSINESS PREFERENCE CLAIM
A "local Indiana business" refers to any of the following:
(1) A business whose principal place of business is located in an affected county.
(2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties.
(3) A business that employs residents of affected counties as a majority of its employees.
(4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political
subdivision.
(5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by
the political subdivision.
An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County:
Elkhart County, Marshall County, Starke County and LaPorte County
There are the following price preferences for supplies purchased from a local Indiana business:
5%for a purchase expected by the purchasing agency to be less than $50,000
3% for a purchase expected by the purchasing agency to beat least $50, 000 but less than $100, 000.
• 1 % for a purchase expected by the purchasing agency to beat least $100, 000.
Date: 3/22/2019
Pursuant to I.C. 5-22-15-20.9, .Klink Trucking Inc claims a local Indiana business
preference for Project Street & Sewer Materials (Project # 119-008.....) located within the City of
South Bend, St. Joseph County, Indiana.
The location of the principal place of business is 24255 SR 23, South Bend IN 46614
(address)
® St. Joseph County, Indiana
❑ The following county located adjacent to St. Joseph County, Indiana:
The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St.
Joseph County, Indiana or the adjacent county noted above.
(❑ The majority of the business's employees for the 12 months prior to the date of this Bid are residents of
St. Joseph County, Indiana, or the adjacent county noted above.
If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide
supporting documentation for the 12-month period prior to the date of the Bid of (i) the total payroll
amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are
residents of St. Joseph County and the adjacent county noted above.
WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, .ADDER SHALL REDACT ALL
SOCIAL SECURITY NUMBERS.
Dated this 22nt day of March20ITITITITITmm
19,_
Klink Tr t�itig
Contractor/ffiddcj• (Fit
.....
Signature of Cottt actor/Bidder or Its Agent
Anthony offers, Vice President
Printed Name and Title
BID/PROPOSAL
CITY OF SOUTH BEND
BID NAME 2019 Street and Sewer Department Materials — Addendum 1
IT FOR BIDS DUE March 26, 2019,9:30 a.m., Local Time
DIVISION C - AGGREGATE MATERIALS
Item
No,
Descrtion
Quanta
Unit
Unit Price
Total
_
C-1
No. 23 Sand
5000
TON
n 1 rj
$
C-2
No. 53 Gravel
1000
TON
$
C-3
No. 53 Recycled Concrete
7500
TON
$
C-4
No. 53 Slag
1000
TON
$
C-5
Topsoil
150
CY
$ -
C-6
No. 11 Slag Chip Stone
1000
TON
$
DIVISION D - SEWER MATERIALS - CASTINGS
Item
No. Description
Quantity
Unit
Unit Price
Total
-D4 Man-hek Dover... 2 - 4
€tee
4-&G
-EA
$
D-2 Manhole Over 1040 &
Frame I CrE "1 ci�n�
300
EA
is
D-3 Catch Basin Cover & Frame
300
EA
.
$ 77/ L/�,(j(9
W l C�ds�
Bidder Name:
END OF ADDENDUM NO.
r
F 5
BID/PROPOSAL
CITY OF SOUTH BEND
BID NAME 2019 Street and Sewer Department Materials
FOR BIDS DUE March 26, 2019, 9:30 a.m., Local Time
DIVISION G - SNOW REMOVAL MATERIALS
Item
No.
Description
Quantity Unit
Unit Price
Total
Curved Double Bevel Carbon
G-1
Steel Underbody Blade 5'L x 6"T
300
EA
7 3
�I
$ n
x 5/8"Th
��
..............__..�....
_
Curved Single Bevel Carbon
.............................
....................
—.........
..............
G 2
Steel Underbody Blade 51 x 6"T
50
EA
$
x 3/4"Th Heat Treated —
�.7
2
Hardened
✓ i,�—,37-5D
Curved Single Bevel Carbon
G-3
Steel Underbody Blade 6'L x 6"T
x 3/4"Th Heat Treated —
50
EA
�L.� �(�
$
qaq,!5-o6
Hardened.
Boss Power V Plow Blade 51" X
G-4
6" X '/z' Part # BAL08858
6
EA
r a
$
Passen er Side Ede
Boss Power V Plow Blade 51" X
G-5
6" X'/" Part # BAL08859 Drivers
6
EA
��
$
Side Edge
G-6
8 6" Western MVP Plus Plow
4
EA
„ 1 /
$
Blade Part # 44285-1
�V a
G-7
Western Pro Plus Plow Blades
4
EA
�1 /�
('>
$
90"L x 6"T x 1 /2"Th
Yv
_..
DIVISION H - SNOW REMOVAL MATERIALS CONT'D
Item
No.
Description
Quanti
Unit
Unit Price
Total
3 Cubic Yard General Purpose
H-1
Bucket with 3-piece bolt kit and
1
EA
1
$
hardware
1�
H-2
Case 921 Wheel Loader Bucket
1
EA
$
Blade Center Piece L128861
H-3
Case 921 Wheel Loader Bucket
2
EA
$
Blade End Pieces L128862
0
Bidder Name:
ka
Bidder (Firm): fe--,
r
I
Address: _ �-?? O 'Pl_ex. c................................... ................ ................ _............... ..................... ..........................................
City/State/Zip:
Telephone Number: 57L4-e9a32S
BOARD OF PUBLIC WORDS
Gary A. Gilbt, President
.._ .. _ ........__ .._._.___..__......_ .
lip e-q % Z �� �\ Member
Laura O'Sullivan, Member
Fax N tuber: 7
.,�
(Signature)
IV-, k
(Printed glare)
gro,v.W\ MLtwAee'
(Title)
Elizabeth A. Maradik, Member
I tee ese J, 1. rate, Member
test: Linda M. Martin, ")erk
Ylllk
r g�,&
BID/PROPOSAL
CITY OF SOUTH
BEND
BID
NAME 2019 Street and Sewer
Department
Materials
FOR BIDS DUE March 26, 2019, 9:30 a.m., Local Time
DIVISION E - SEWER MATERIALS
Item
No.
Description
Quantity
Unit
Unit Price
Total
E-1
M/8 LRiser 20 3/4" D 1 R -
40
EA
-�
$ OL
� ®�_r
E-2
MH Riser 20 3/4' D - 1 1/2"R -
7/8"L
40
Eq
. 7 S
._
$ 7 0v
E-3
M/8 LRiser 20 3/4 D - 2"R -
20
EA
(a,q yw
$ ov
E-4
MH Riser 20 3/4" D - 2 1/2"R -
7/8"L
10
EA
_
0 5--. a 5
——r.........
$ S 5✓
}
1...�
E-5
MH Riser 21 3/4" D - 1 "R - 1 1
20
EA
tx�
......�.
Uv
E-6
M3 8 L Riser 21 3/4" D - 1 1/2"R -
30
EA
_..�
$ $O
E-7
H Riser 21 3/4" D - 2"R - 1
30
EA
Sd S�g$
L c1
E-8
MH Riser 22 1/8 D - 2 R 1
1 /4" L _
20
EA
uc
E-9
MH Riser 22 1/8 D - 3 R - 1
1
�..�
$ ,�
/4 L
E-10
MH Riser 22 1/4" D - 1"R - 1
1 /2"L
30
EA
00
$MH
E-11
1 1/2'L Riser 22 1/4" D - 1 1/2"R -
30
EA
O` 375
$ a 0� S0
E-12
...
MH Riser 23" D - 1 "R -1 3/4"L
.--
30
EA
sr�
r
$
E-13
3 H Riser 23" D- 1 1/2"R - 1
20
EA
�...
_
93
$
E-14
MH Riser 23" D - 2"R - 1 3/4"L
40
EA
pl � c'L'
$
E-15
MH8 L er 23 5/8" D - 1 1/2"R -
10
EA
_
�J
...._
$ S�
E-16
MH Riser 23 5/8" D - 2"R - 1
1 /8"L
10
EA
J�
C11 --
$ O�
E-17 1M2
Riser 23 5/8" D - 1 "R - 1
20
EA
j
�✓
$ 0.
E-18
MHRiser 23 5/8" D - 1 1/2"R -
25
EA
7' .....
J,
�..
$
E-19
MH Riser 23 5/8' D 2"R - 1
1/2"L
20
EA
uv
$
E-20 I
MHRiser 23 5/8" D - 2 1/2"R -
20
EA
v
Bidder Name:Ag�E�, rcoc -S
Bidder (Firm):A�_47Vj . .........
Address: 2 1
City/State/Zip: AbhLLof.. r 7
Telephone Number: EffOW -,Fax Numb o
By m
(Signature)
(Printed Na e)
(Title)
BO IRID OF UBLICIII S
_.
Gary A. GHo , President Elizabeth A. Maradik, Member
,m
..._.�....�........ Member. �l"b .,-.�.....� _ __.........
C 2-�QV i �i9� FA �' 11 s J. 1 Lt Member
A test: Linda M. Martin, Clerk
Laura O'Sullivan, Member
�a
BID/PROPOSAL
CITY OF SOUTH BEND lo
1 t#65
BID NAME 2019 Street and Sewer Department Materials
.........................................
FOR BIDS DUE March 26, 2019, 9:30 a.m., Local Time
DIVISION F - TRAFFIC MATERIALS
Item
No.
Descri tion
Quantity
it
Unit Price
Totalw
F-1
Liquid Thermoplastic Traffic
2200
GAL
y,'-
$ 00„0C
..w
Marking Paint — White
.........
.......__._..
_. ..
a
w
LiquidThermoplastic
2200
GALMarkng
$ a �p
Paint
F-3
Liquid Thermoplastic Traffic
50
GAL
$ `
Marking Paint — Blue
F-4
Liquid Thermoplastic Traffic
50
GAL
D
$�
Marking Paint — Green
_..—....... ..... ...... ........
F_5
Pavement Marking Beads,
40000
LBS
$
Standard
Bidder Name:
Bidder (Firm): �S-f- A4 0L$ � l� ...... _.
Address: 1010 a
City/State/Zip: a ...... --- 1--Tt ,
7-70
Telephone Number: 3-i _- - 1'3 10 Fax Number:
By _
(Signature) ���_.����_..........� ...
BOARD OF PUBLIC WO]�
Gary A. Gilot, 4 resid nt
....... .....-
..............._ ........
�-kOVW JX%` key Member.
Laura O'Sullivan, Member
(Printed Name)
(Title)
Elizabeth A. Maradik, Member
_.. ........... ......
l ise J. Dorau,
C�,
Atlest: Linda M. Martini lerk
oUT11 it
BID/PROPOSAL`
CITY OF SOUTH BEND
BID NAME 2019 Street and Sewer Department Materials
FOR BIDS DUE March 26, 2019, 9:30 a.m., Local Time
DIVISION I - ASPHALT MATERIALS CONT'D
Item
No.
Description
Quantity
Unit
Unit Price
Total
1-1
AE-T Tack
25,000
GAL
$2.10
$ 52,500.00
1-2
RS-2
25,000
GAL
$2.00
$ 50,000.00
1-3
kI-4
AE90-S CRACKSEAL
30,000
GAL
$2.15
$ 64,500.00
MAC 20 CRACKSEAL
.................. __j
20,000
GAL
$2.55
$ 51,000.00
DIVISION J - DELIVERY OF HMA MATERIALS BY TRI-AXLE TRUCK
Item
No. Description Quantityl Unit Unit Price Total
J-1 Driver and Truck 576 EH
d
N"
Bidder Name: Bit -Mat Products of Indiana Inc
Bidder (Firm): Bit -Mat Products of Indiana Inc
Address: PO Box 428
City/State/Zip: Ashley, IN 46705
Telephone Number: 260-587-9113
BOAR OI+ PUBLIC W 4 ,
Gary A. Gilot, President
/tL,11
eY1Q'v'Qg\j\ej,Mernber
Laura O'Sullivan, Member
Fax Number: 260-587-3237
r ignatu
MY
.�� .r
rNr�'O'
(Printed Name)
General Manager
(Title)
Elizabeth A. Maradik, Member
�irese J. Dorau, ether
Attest: Linda M. Martin,Clerk
Linda Martin
From: M. Catherine Fanello <cfanello@kdlegal.com>
Sent: Wednesday, April 03, 2019 2:11 PM
To: Linda Martin
Subject: RE: Need Clarity - 2019 Street and Sewer Material Bid
Linda,
Indiana Code 5-22 does not preclude awarding by line item as long as the award goes to the lowest responsive
and responsible bidder and the bid specifications provide for awarding by line item. The board may award by
line item because the bid specifications/ instructions allow for such award (see bold language below). I am
assuming since they are awarding by line item, they are picking the lowest bidder in that line item among all
bids received.
Also, note that the bold language in the future should state "lowest responsible and responsive bidder" for each
line item. Nothing fatal here because the last sentence includes but best to include in all references.
Let me know if you have any questions.
Catherine
Specifications first page includes the following:
"This project includes the furnishing of materials to be used by the Street Department, Sewer
Department, and other City of South Bend agencies for the year 2019 and the first part of the
year 2020. All prices will remain in effect until April 30, 2020. This bid will be awarded to the
lowest responsible bidder for each line item or Division, dependent on the needs of the
City of South Bend. The Contractor does not need to supply unit prices for all items in
each Division to be eligible for award. All items will be awarded per unit prices and the
quantities shown for each item are approximate quantities only. Actual quantities purchased may
be greater or less than the quantities shown on the bid tab.
The contract(s) pursuant to these specifications shall be awarded to the lowest responsible and
responsive vendor."
M. Catherine Fanello
Senior Attorney
Krieg DeVault LLP
4101 Edison Lakes Parkway Suite 100
Mishawaka, IN 46545
Phone:317-238-6359
Mobile: 574-229-2327
One Indiana Square Suite 2800
Indianapolis, IN 46204-2079
Phone: 317-238-6359
Mobile: 574-229-2327
Fax: 574-277-1201 I Fax:317-636-1507
�i��n�dlc����Cgt„�QC.4rn I u�w kr'��;a�auv'aw,slt.�t�rri
I<f?IEG I DEVAULT.,
�Indk�nxli I I r;woir�a J I kill'
LZnda 0; antin
Executive Assistant and
Director of Special Projects,
Clerk of the Boards
(574) 235-9253
IM r^ n(` s ilthb,t9.di n y
City of South Bend
227 W. Jefferson Blvd., Ste. 1316
South Bend, IN 46601
From: Kara Boyles [MpJ tr kboyle �so.gthben, l n.gpy]
Sent: Tuesday, April 02, 2019 1:03 PM
To: Sandra Kennedy
Cc: Linda Martin
Subject: FW: Need Clarity - 2019 Street and Sewer Material Bid
Sandi,
Please see Scott's question below regarding the award by line items? I attached the specification and inserted a snipit
below of the language I am questioning? Is it legal to award by "line item"? This has historically been a divisible bid, but
by Division and NOT by line item. I've never used this language so I am concerned about the appropriateness.
Thanks,
Ka ra
3
how to proceed with Division C. Currently, Rieth-Riley is lowest bidder for line items C-1(No. 23 Sand) and C-3 (Recycled
Concrete), while Klink Trucking is lowest bidder for C-2 (No. 53 Gravel), C-4 (Slag), and C-6 (No. 11 Slag Chip Stone). We
should be able to award each line item to the different contractors, but I believe you wanted to confirm we can legally
do this. Please let me know your thoughts.
Regards,
Scott Kreeger
Project Engineer
(574)235-9245
I x°�saI;crCRy �r rtial c Ali Qv
City City of South Bend
227 W. Jefferson Blvd., Ste.1316
South Bend, IN 466oi
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date AUH12, 2019
Department Public
Name Scott Kreeger Works
BPW Date ARHI 9, 2019 Phone Extension 9245
=�EMHMMMMMMMMM
I Required Prior to Submittal to Board
BPW Attorney Attorney Name Clara MeDaniels
Dept. Attorney 0 Attorney Name
Purchasing M Michael Schmidt
Check the Appropriate Item Type — RequiredLor All Submissions
Professional Services Agreement [:] Contract 1:1 Proposal
[❑ Open Market Contract ❑ Amendment/Addendum [:] Special Purchase, QPA
E] Bid Opening Z Bid Award Z Req. to Advertise ❑ Title Sheet
Quote Opening n Quote Award E] Reject Bids/Quotes
Proposal Opening CIO & PCA No. E] PCA
E] Chg. Order, No. ❑ Traffic Control Resolution
[:J Other: Ease./Encroach
Information
Company or Vendor Name Multiple
New Vendor E] Yes F1 If Yes, Approved by Purchasing
R No
MBE/WBE Contractor MBE Completed E-Verify Form Attached E]Nos
Project Name 2019 Street and Sewer TPe arjment Materials
. . .. .. ..... . ........................................ . . . ............ . . . . . . . . . . . .
Project Number 119-008
Streets, Curb & Sidewalk, Sewer Concrete,""... . Sewer . Ins, . W .. at . e . r W .. o .. r . ks ..................
Funding Source Parks
202-0607-431.22-24, .22-30, .22-40, .23-02, .23-03, 23-20, 23-40,39-89,
641-0621-792.22-24, .23-02, .23-03, .23-04, 202-0619-431.23-03,.23-24,
641-0625-792.22-24,.23-04, 640-0620-811.22-24,.23-04, 620-0640-
Account No. 606.23-30,201-1101-452.39-89 (Proj Code K61RMT)
Amount
Terms of Contract Unit Price
Purpose/Description Award Divisions A, B, C, D, E, F, G, and I
Reject Divisions H, and J
Amount of
Previous Amount
Increase
❑ Decrease
Increase %
.....................................
Current Percent of Change: Decrease %
New Amount $
Increase %
Total Percent of Change: Decrease %
Time Extension Amount: