HomeMy WebLinkAboutAgreement - Purdue MEP - Training for City SB Incumbent Workers in Metalworking Industry1316 COUNTY -CITY BUILDING
227 W.JEFFERSON BOULEVARD
SOT ITH BEND_ INDIANA 46601-1930
W
1865
CITY OF SOUTH BEND PETE BUTTIGIEG, MAY
BOARD OF 1'
April 9, 2019
Debra Cox
Purdue Manufacturing Extension Partnership
8626 E 1161h Street, Suite 200
Fishers, IN 46038
RE: Agreement
Dear Ms. Cox:
PHONE 574/235-9251
FAX 574/235-9171
The Board of Public Works, at its meeting held on April 9, 2019, approved the above
referenced agreement regarding lean training for the City of South Bend incumbent workers
in the metalworking industry in the amount of $53,000.
Enclosed please find a copy of the agreement for your records,
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Enclosure
Sincerely,
r
Linda M. Martin, Clerk
GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK LAURA L. O'SULLIVAN THERESE J. DORAU
U N III V I R S I T IF
MANUFACTURING
EXTENSION PARTNERSHIP
Department of Community Investment
Lean Training for City of South Bend Incumbent
Workers in the Metalworking Industry
Project Number: 18674
From: Dietra Rosenkoetter, Senior Industry Advisor
Purdue MEP Center
March 4, 2019
MANUFACTURING
EXTENSION PARTNERSHIP
National Netwofk
Company: City Of South Bend; Department of Community Investment
Project Title: Lean Training for City of South Bend Incumbent Workers in the Metalworking Industry
Project Period: March 4, 2019 through December 31, 2019
Cost: $53,000.00
Project Number: 18674
Details of the work statement are given in the attached Proposal (Appendix A), which by reference is made a
part of this Agreement. In case of any discrepancies between the Proposal, or an initiating Purchase Order and
this Agreement, the terms of this Agreement shall prevail.
In this proposal, City Of South Bend; Department of Community Investment agrees to pay the cost not to
exceed $53,000.00 for the project described in Appendix A.
The invoices for payment of this project will be sent to:
Individual: Jacob Alexander
Title: Business Development Specialist
Company: City Of South Bend; Department of Community Investment
Address: County -City Building
227 W. Jefferson Blvd., Suite 1400 South
City, State, Zip: South Bend, IN 46601
Phone Number: (574) 235-9278
Email Address: jalexand@southbendin.gov
Purdue University (University) agrees to undertake the project on the terms and conditions herein provided.
City Of South Bend; Department of Community Investment will be invoiced. Payment should be made
referencing the invoice number by either:
1) Check - Checks for payment should be made payable to Purdue University and sent to Purdue
University 24025 Network Place, Chicago, IL 60673-1240.
2) Credit Card - For credit card payments, please contact the University Receivables and Collections Office
at (765) 494-9459.
Payment is due within 30 days of the invoice date.
On any amounts owed under this agreement, Purdue University may assess a late payment fee which will be
assessed no earlier than 10 days after the due date OR charge interest at the rate of eight percent (8%) per annum
on any amounts not paid in full, which interest will continue to accrue until all unpaid amounts are paid in full.
In collection of any indebtedness owed Purdue University, the University shall be entitled to all additional fees
and costs referenced in Indiana Code 21-14-2-11, as from time to time amended or re -codified. These fees may
include collection agency fees which may be assessed based on a percentage not to exceed thirty three and one
third percent (33.3%) for domestic collections or up to fifty percent (50%) of the balance in cases of litigation.
Court costs and attorney fees may also be assessed. Collection fees outside of the United States may range up to
54%. The fifteen percent (15%) charge under Indiana Code § 6-8.1-9.5-10 associated with collection of
indebtedness by means of the Indiana state tax set off program (which allows a state agency to apply for setoff
against a debtor's state tax refund) shall be included in the indebtedness. Any judgment entered shall be without
relief from valuation and appraisement laws. The parties agree that the exclusive jurisdiction and venue for any
dispute resolution brought under this agreement shall be the courts of Tippecanoe County, Indiana, except as pre-
empted by or prohibited by 15 USC § 1692i, as hereinafter amended from time to time, other federal statutes, or
state laws and regulations, including consumer protection laws but excluding general preferred venue laws. All
returned checks, drafts or orders are subject to a service charge not exceeding the maximum allowed by Indiana
law. Finally, you understand that your delinquent account may be reported to one or more of the national credit
reporting agencies. You authorize the University and its employees, agents, representatives, attorneys, vendors
and contractors (including collection agencies) to contact you on a current or future land line telephone and/or
cellular telephone number(s), and via e-mail; and to use automated telephone dialing equipment, artificial or pre -
Purdue MEP Center mep.purdue.edu 800-877-5182 Project #18674 Page 1
recorded voice or text messages, for the purpose of collection of your financial obligations or to receive general
information from the University. You agree to keep the University informed and updated in the event of a change
in your cellular telephone number, home or business telephone number, mailing address or email address.
1. Project Personnel and Facilities: The University has made available personnel and facilities required for
the project. The project will be under the direction of the Purdue personnel listed in Appendix A.
2. Reports and Deliverables: During the tern of this Agreement, the University agrees to furnish the
Company the Technical Assistance Services described in Appendix A. At the end of the project period, the
Purdue MEP Center will deliver to the Company the Deliverables as defined in Appendix A. The Company and
the University understand the training materials provided are owned and copyrighted by the University. Nothing
in the agreement grants or implies transfer of ownership of the copyrighted training materials provided. Any
other use of the training materials by the Company other than that which is specified under this agreement must
be approved by the University.
3. Supplemental Third -Party Service: If the University determines that a Deliverable or component of a
Deliverable is more appropriately supplied by a third -party consultant, the third -party consultant must contract
directly with the Company for that purpose. The University will facilitate that step as required. The University
will integrate its own performance with the third-party's contribution. The Company agrees to look solely and
directly to the third -party consultant for performance of that consultant's contract with the Company.
4. Confidential Information: Should it be necessary for University personnel to receive confidential
information in order to perform the technical assistance, the University, and its staff, agree to use their best
efforts to prevent the disclosure of any such information furnished by the Company and stated in writing to be
confidential to the Company's business.
Company agrees that it will not, under any circumstances, advertise or otherwise state or otherwise imply that
the University has tested or approved any product or process or procedure used at or in Company's business.
5. Indemnity: Since Purdue University has no control over how Company will use Deliverables, Company
shall indemnify and hold harmless Purdue University, its Trustees, officers, employees and agents for any loss,
claim, lawsuit or other causes of action that may be the result of Company's use of any or all of the
Deliverables.
Company represents that Purdue University is an authorized recipient for any information and material which
Company may provide in the course of the project. Company shall defend and indemnify Purdue University
against any claim or allegation that Purdue University is liable for its possession and use of that information and
material for the purpose of performing the project.
6. Completion: It is understood that the University will use its best efforts to complete the program within
the project period and within the financial support hereby furnished, but does not guarantee completion due to
factors beyond its control.
The University shall not be obliged to spend any funds on this assistance program other than those provided
under this Agreement.
Purdue MEP Center mep.purdue.edu 800-877-5182 Project #18674 Page 2
7. Disclaimer of Warranty: The project results, reports, data, and Deliverables are provided to the
Company "as is" without warranty of any kind, either express or implied, including without limitation the
implied warranties of merchantability and fitness for a particular purpose. University shall not be liable
for any direct, indirect, consequential, special or other damages suffered by Company as a result of
Company's use of project results, reports, data, or Deliverables.
8. Termination: The University or Company may terminate this Agreement with or without cause at any
time by giving thirty (30) days' written notice when it is determined that termination is in either party's best
interest. Upon termination of this Agreement, University agrees to refrain from incurring any further costs
under this Agreement and will use its best efforts to cancel any commitments made by it prior to termination
notice. The Company agrees to pay the University for any services rendered and for any obligated expenses
that are not cancellable by the University.
9. General: This instrument contains the entire agreement between the parties with respect to the subject
matter hereof, and any representation, promise or condition in connection therewith not incorporated herein
shall not be binding on either party. If any term of this Agreement is held invalid or unenforceable, such term
shall be considered omitted from this Agreement and shall not affect the validity or enforceability of the rest of
this Agreement. No modification to the terms of this Agreement shall be valid unless made in writing and
signed by authorized representatives of the parties. If work is initiated by a Purchase Order, terms of this
Agreement supersede terms of Purchase Order.
(Signature Page Follows)
Purdue MEP Center mep.purdue.edu 800-877-5182 Project #18674 Page 3
IN WITNESS WHEREOF, this Agreement is effective as of the initial date of the project period
set forth herein above.
Purdue University Digitally signed
a by L. David Snow
Date: 2019.03.04
By: Date:
Title:
City Of South Bend; Department of Community Investment
-.
r�- Y� Date: 1
By: .
20
i Daniel Bucken cyt-t._.w.
Director of Business Development
By:
Melissa Denton
Workforce Development Consultant
By:
Chris Lowery
Senior Vice President,
Workforce Alignment
Date:
Date:
By: Date:
Andy Williams
Executive Director of Administration
By: Date: apt
Gary A. _ ilot
President
By: .,. Date: �7-)o `l
Therese Doran
Member
By: Date: 1 c, '/ O
che-vkLve "I iler
Member
By: Date:
Elizabeth Maradik
Member
By: Date:
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Member
, 'hi
ATTEST:(
.,. C. Date:' a
Linda M. i rt to
Purdue MEP Center mep.purdue.edu 800-877-5182 Project #18674 Page 4
Please sign and return via e-mail, or US mail to:
Debra E. Cox, Administrative Assistant
Purdue Manufacturing Extension Partnership
8626 E. 116th Street, Suite 200
Fishers, IN 46038
Office: 317.275.6818
1t-put•dt t adL1.
Purdue MEP Center mep.purdue.edu 800-877-5182 Project #18674 Page 5
Appendix A
Proposal for City Of South Bend; Department of Community Investment
Lean Training for City of South Bend Incumbent Workers in the Metalworking Industry
Background
The Purdue University Manufacturing Extension Partnership (MEP Center) is the National Institute of Standards
and Technology's (NIST) Hollings Manufacturing Extension Partnership (MEP) Center for the State of Indiana.
This is a national system of centers located in all 50 states and Puerto Rico with over 1,200 consultants serving
as trusted business advisors and technical experts ready and able to assist small and mid -sized manufacturing
companies. Purdue MEP deploys technical experts, who work closely with Indiana manufacturers and companies
to improve their efficiency, management systems, profitability, and growth through various engagement
methodologies. Read more at mep.purdue.edu.
FURDUE
MANUFACTURING
EXTENSION PARTNERSHIP
Purdue MEP Center mep.purdue,edu 800-877-5182 Project#18674 Page 6
Work Statement
Purdue MEP is pleased to submit the following Work Statement:
The Deliverables in this Work Statement will include:
• Project pricing inclusive of Purdue staff expenses and training materials required to complete this project.
Lean Team Member Certificate Training
Principles of Lean Manufacturing and Lean Culture 1 Day 13 People 1 Instructor
5-S The Visual Workplace 1 Day 13 People 1 Instructor
Problem Solving Using PDCA, A3, and Root Cause Analysis 1 Day 13 People 1 Instructor
Three days of training for four groups of attendees x $6, 000.00 = $24, 000.00 for up to 52 people.
Lean Implementer Certificate
Value Stream Mapping
1 Day
12 People
1 Instructor
Value Stream Mapping, A3 Review, Project Selection
1 Day
12 People
1 Instructor
Quick Changeover and Total Productive Maintenance
1 Day
12 People
1 Instructor
How to Run a Kaizen Event, Project Management, and Project Financials
1 Day
12 People
1 Instructor
Lean Implementation Material Review/Exam
4 Hours
12 People
1 Instructor
Kaizen Event
3 Days
12 People
1 Instructor
Lean Implementation Certificate Project Coaching
6 Days
12 People
1 Instructor
Lean Implementation Certificate Project Presentations
4 Hours
12 People
1 Instructor
Training/coaching = $29, 000.00 for up to 12 people.
Purdue MEP Cehter mep.purdue.edu 800-877-5182 Project #18674 Page 7
Course Descriptions
Principles of Lean Manufacturing and Lean Culture
In this workshop, you'll learn how to transition from a traditional manufacturing approach to that of a lean
manufacturing environment. Waste is eliminated, productivity increased, and you gain a competitive edge in
the marketplace. Topics discussed include the principles of lean manufacturing and how to apply them,
standardized work, visual signals, batch -size reduction, pull systems and more. Experience firsthand how lean
improves quality, reduces cycle time, improves delivery performance, reduces WIP and enables the
"company" to show a profit.
A second topic covered at this workshop is lean culture. An organization's culture involves roles, beliefs,
assumptions, and values that influence what gets done and how things get done. Successfully implementing
lean manufacturing practices includes developing a culture of engaged employees and continuous
improvement. This is no easy task. In this workshop, you'll learn about organizational culture and how
developing a "lean" culture plays a key role in overall improvements. In additional to exploring the benefits
of a lean culture, you'll also learn about the challenges and barriers related to culture and culture change.
Objectives:
- Define "lean" as it relates to manufacturing.
- List and describe the eight wastes.
- Describe standardized work, 5S, visual controls, plant layout, quick changeover, batch reduction, point of
use storage, pull/Kanban, cellular flow, and total productive maintenance and how they fit into lean
manufacturing.
- Explain what organizational culture is and how it is created.
- Explain the elements and benefits of lean culture.
- Explain how different personalities and communication styles affect teamwork and the ability to reach shared
goals.
Intended audience: manufacturing personnel, including technicians, engineers, and managers.
Note: This course includes the "Lego airplane" lean simulation.
5-S The Visual Workplace
This program offers you an opportunity to experience first-hand how the 5S System reduces waste in the
mounting plate assembly area of a simulated production facility. Participants learn the concepts of the 5S
System and then apply them to transform a cluttered, disorganized production area into a clean and orderly
workplace.
Objectives:
- Describe differences in workplace appearance and functionality before and after the 5S process has been
applied.
- Perform an in-depth audit of workplace organization and standardization through use of a Workplace Scan.
- Organize a workplace by applying the concepts of Sort, Set in Order, and Shine.
- Standardize procedures to maintain and control an organized workplace using visual controls.
- Explain methods to apply the fifth concept, Sustain.
- Describe how 5S can help to improve workplace environmental health and safety.
Intended audience: manufacturing personnel, including technicians, engineers, and managers.:
Purdue MEP Center mep.purdue.edu 800-877-5182 Project #18674 Page 8
Problem Solving Using PDCA, A3, and Root Cause Analysis
In this course, participants will learn about the Plan, Do, Check, Act (PDCA) problem solving method. In
addition, participants will learn about problem solving tools and activities, including A3, root cause analysis,
process mapping, cause and effect diagrams, error proofing, and others. Using a variety of real -world scenarios
and hands-on activities, participants will practice implementing problem -solving methods and tools.
Objectives:
- Define "problem" and identify problem -solving skills.
- Identify barriers to problem solving.
- List the benefits of using a structured problem solving method.
- Describe the goals of each Plan -Do -Check -Act (PDCA) step and activities that take place during each step.
- Define "root cause" and distinguish between root causes and symptoms.
- Document PDCA activities on an A3 template.
Intended audience: manufacturing personnel at all levels who want to learn a methodical approach for problem
solving or personnel who want to improve their existing problem -solving skills.
Value Stream Mapping
In this course, you will learn how to create a value stream map (VSM) of current -state and future -state
processes. Value stream mapping is a lean technique that allows you to document, analyze, and improve the
events that take a product or service from its beginning through to the customer. This technique helps the
manufacturer understand the total flow of the value stream, see the sources of waste, determine common
language about the process, show links between information and processes, develop an improvement plan,
and prioritize activities. Through creation of a VSM, you will learn how to eliminate the waste in the system
and achieve dramatic improvements to your processes.
Objectives:
- Define "value stream" and "value stream map."
- Describe the purpose of value stream mapping and how it relates to lean manufacturing.
- Describe a basic process for value stream mapping.
- Create a value stream map for a specified process.
- List the characteristics of a lean value stream.
- Identify potential improvements to a value stream map.
Intended audience: manufacturing personnel, including technicians, engineers, and managers.
Value Stream Mapping, A3 Review, Project Selection
Review each company's value stream map and A3; discuss specifics of possible projects to be selected. .
Purdue MEP Center mep.purdue.edu 800-877-5182 Project #18674 Page 9
Quick Changeover and Total Productive Maintenance for Lean Implementation Certificate
This workshop provides an overview of quick changeover and total productive maintenance for participants
of MEP's Lean Implementation Certificate.
Participants will learn:
- How set-up reduction and quick changeover techniques (QCO) can be applied in all types of industries,
saving both time and money.
- How total productive maintenance (TPM) can result in dramatic improvements in uptime and capacity.
How to Run a Kaizen Event, Project Management, and Project Financials for Lean Implementation
Certificate
This workshop provides an overview how to run a Kaizen event, project management, and project financial
accounting for participants of MEP's Lean Implementation Certificate.
Participants will learn:
- How to effectively facilitate Kaizen events in your own facility.
- Project management strategies you can use to successfully implement continuous improvement projects.
- How to measure the financial impact of your projects.
Lean Implementation Material Review/Exam
The instructor will lead a review of the lean methodologies presented to date and then conduct an exam review
for program participants.
Kaizen Event
A Kaizen event, sometimes referred to as a Kaizen blitz, is a focused short-term project to improve a process.
Tools implemented during a Kaizen event include value stream mapping, 5S, and TPM. A Purdue MEP will
facilitate kaizen events to demonstrate the technique, and with the assistance of the Lean Practitioners in
training, launch events for the participating companies.
Lean Implementation Certificate Project Coaching
Each participant in the Lean Implementation Certificate program will receive on -site, personal project
coaching by an MEP program instructor/facilitator.
Lean Implementation Certificate Project Presentations
Lean Implementation Certificate participants will present their project results to their program peers.
Purdue MEP Center mep.purdue.edu 800-877-5182 Project #18674 Page 10
Summary
TOTAL COST FOR Lean Training for City of South Bend Incumbent Workers in the Metalworking. Industry =
$53,000.00
Purdue Staff Point of Contact
Dietra Rosenkoetter
Senior Industry Advisor
Purdue MEP
8626 E. 116th Street, Suite 200, Fishers 46038
(317) 491-0691
dietra@purdue.edu
Purdue MEP Center mep.purdue.edu 800-877-5182 Project #18674 Page 11
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 04/02/2019
Name Dan Buckegm er Department DCI
BPW Date 04/09/2'019 Phone Extension 5328
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Metalworking Industry
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