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HomeMy WebLinkAbout03262019 Board of Public Works MeetingAGENDA REVIEW SESSION MARCH 21, 2019 63 Gary A. Gilot, President Elizabeth A. Maradik, Member Therese J. Dorau, ffember Laura L. O'Sullivan, Member JY, Genevieve E. Miller, Member ATTEST: Ck� inda M. Marti , Cl k REGULAR MEETING MARCH 26, 2019 The Regular Meeting of the Board of Public Works was convened at 9:33 a.m. on Tuesday, March 26, 2019, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, Genevieve Miller, and Laura O'Sullivan present. Board Member Therese Dorau was absent. Also present was Attorney Catherine Fanello. Mr. Gilot noted the addition to the agenda of a quote opening. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on March 7, March 12 and March 19, 2019, were approved. INTRODUCTION TO NEW BOARD MEMBER Mr. Gilot introduced the newest Board Member, Genevieve Miller, and welcomed her. PUBLIC HEARING — NEW MASSAGE ESTABLISHMENT LICENSE — CHINESE MASSAGE SPA Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a license application for the Chinese Massage Spa, 2614 S. Michigan Street. It was noted favorable recommendations were received from the Fire Department, Area Plan Commission and the Police Department. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the new license was approved. PUBLIC HEARING — NEW MASSAGE ESTABLISHMENT LICENSE — SOUTHSIDE MASSAGE RETREAT Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a license application for Southside Massage Retreat, 401 E. Colfax Avenue, Ste. 181. It was noted favorable recommendations were received from the Fire Department, Area Plan Commission, Police Department and Community Investment Department. Ms. Sara Cozort, Business Owner, was present and spoke in favor of the business. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the new license was approved. OPENING OF BIDS — CENTURY CENTER UPGRADES AND RENOVATIONS — PROJECT NO. 118-104A (HOTEL/MOTEL TAX) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, 'which was found to be sufficient. Mr. Gilot stated no bids were received. 1 REGULAR MEETING MARCH 26, 2019 64 OPENING OF BIDS — 2019 STREET AND SEWER DEPARTMENT MATERIALS - PROJECT NO. 119-008 (STREETS CURB & SIDEWALK, SEWER CONCRETE SEWER INSURANCE, WATER WORKS PARKS) This was the date set for receiving and opening of sealed bids for the above referenced materials. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. Mr. Gilot noted the number of individual items in the bid and asked if there was anybody present that would like to hear a specific item read. Hearing no one, he requested a bid tab be created and posted. Mr. Scott Kreeger, Engineering, stated he could create one for posting within a couple days. Mr. Gilot read the names of the following bidders into the record: WALSH & KELLY, INC. 24358 SR 23 South Bend, IN 46614 SMITH READY MIX 251 W. Lincolnway Valparaiso, IN 46383 AMERICAN HIGHWAY PRODUCTS, LTD. 11723 Strasburg Boliver Road NW Bolivar, OH 44612 RIETH-RILEY CONSTRUCTION CO., INC 25200 State Road 23 South Bend, IN 46614 OZINGA READY MIX CONCRETE, INC. 715 W. Ireland Road South Bend, IN 46614 FERGUSON WATERWORKS 1077 Oliver Plow Ct. South Bend, IN 46635 SEALMASTER INDIANAPOLIS 1010 E. Sumner Ave. Indianapolis, IN 46227 KUERT CONCRETE INC. 3402 Lincolnway West South Bend, IN 46628 KLINK TRUCKING INC. PO Box 428 Ashley, IN 46705 BIT -MAT PRODUCTS OF INDIANA INC. PO Box 428 Ashley, IN 46705 Therefore, upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above bids were referred to Engineering for review, tabulation, and recommendation. OPENING OF BIDS — TECHNOLOGY RESOURCE CENTER — PROJECT NO. 118-090 (RWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: MAJORITY BUILDERS, INC. 62900 US 31 South South Bend, IN 46614 Bid was signed by: Rick Slagle REGULAR MEETING MARCH 26, 2019 65 Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted LIM Base Bid $1,463,00.00 Alternate No. 1 ($40,056.00) Alternate No. 2 ($25,000.00) Alternate No. 3 Alternate No. 4 Alternate No. 5 ($19,485.00) ($3,691.00) $11,389.00 Alternate No. 6 $30,887.00 Per Addendum No. 8 $9,505.00 Total Base Bid + Alternates Nos. 1-6 and Plus Per Addendum No. 8 $1,462,549.00 WOODCOX BUILDING CONTRACTOR, INC. 51175 Prescott Ave. South Bend, IN 46637 Bid was signed by: Aaron George Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted no Base Bid $1,657,800.00 Alternate No. 1 ($20,655.00) Alternate No. 2 ($16,356.00) Alternate No. 3 ($12,105.00) Alternate No. 4 ($1,800.00) Alternate No. 5 ($27,735.00) Alternate No. 6 $35,287.00 Breakout No 1 — Included in Base Bid $12,000.00 Voluntary Alt. 1 $8,300.00 Total Base Bid + Alternates Nos. 1-6 1 $1,614,436.00 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above bids were referred to Community Investment and Engineering for review and recommendation. OPENING OF BIDS — MAIN AND JEFFERSON EARTHWORK — PROJECT NO. 119-022 (RWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: MICHELS 1266 Orchard Road Montgomery, IL 60538 Bid was signed by: James Denk Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $284,000.00 VE Alternate $239,000.00 BEATY CONSTRUCTION, INC 5292 W. 100 N. Boggstown, IN 46110 Bid was signed by: Daniel Beaty Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $275,065.00 u 1 REGULAR MEETING MARCH 26, 2019 66 HARDMAN CONSTRUCTION, INC. 243 S. Brye Road Ludington, MI 49431 Bid was signed by: Martin Gamble Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $265,000.00 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above bids were referred to Community Investment and Engineering for review and recommendation. OPENING OF BIDS — SALE OF CITY -OWNED PROPERTY —1143 E. CORBY BLVD. This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bid was opened and publicly read: FIVE CORNERS LLC 814 Marietta Street South Bend, IN 46601 BID: $5,500.00 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above bid was referred to Community Investment for review and recommendation. OPENING OF PROPOSALS — LAWN MAINTENANCE AND MENTORSHIP PROGRAM (VPA MAINTENANCE) Mr. Gilot advised that this was the date set for the receiving and opening of sealed proposals for the above referenced project. Mr. Gilot stated the proposals will be reviewed and scored based on a matrix system, by a team made up of City representatives. He read the name of the following company submitting a proposal: GREATER IMPACT LAWN CARE 1519 Portage Avenue South Bend, IN 46616 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above proposal was referred to the review team for review and recommendation. OPENING OF QUOTATIONS — HOWARD PARK ICE SKATES AND SHARPENER (INSURANCE FUND, CUMULATIVE CAPITAL) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: RIEDELL SKATE COMPANY 122 Cannon River Ave. Red Wing, MN 55066 Quotation was submitted by Dan Riegelman Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: Item Description Total Amount No. 1 450 Paris of Rental Skates per Specifications, Including 200 $40,950.00 Extra Pairs of Laces Lead Time: 10 Days Item No Description Qty. Total 2 Skate Sharpener per specifications 1 N/A REGULAR MEETING MARCH 26, 2019 67 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above quotation was referred to Venues, Parks, and Arts for review and recommendation. OPENING OF QUOTATIONS — NORTH AND SOUTH CLEVELAND WELL FIELDS REFURBISHMENTS — PROGRAM RELATED ITEMS — PROJECT NO 118 021A (RWDA MF Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: PEERLESS MIDWEST, INC. 55860 Russell Industrial Parkway Mishawaka, IN 46545 Quotation was submitted by Frank Williams Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: Base Quote $104,350.00 Alternate 1 $10,700.00 Alternate 2 $21,800.00 Total Quote plus Alternates $136,850.00 SERVICE ONE INDUSTRIAL 2203 Clay Street Elkhart, IN 46517 Quotation was submitted by Raymond Ivers Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: Base Quote $102,476.80 Alternate 1 $60,353.60 Alternate 2 $30,990.70 Total Quote plus Alternates $156,497.50 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above quotations were referred to Engineering and Water Works for review and recommendation. AWARD BID — THREE TWENTY AT THE CASCADE - EXTERIOR INSULATION AND FINISH SYSTEM — PROJECT NO 118-074B-R (REDA TIF) Mr. Zach Hurst, Engineering, advised the Board that on March 12, 2019, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Hurst recommended that the Board award the contract to the lowest responsive and responsible bidder Skyline Plastering, Inc., 232 Westgate Drive, Carol Stream, IL 60188 in the amount of $561,500 for the Base Bid plus Alternate No. 3. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. EXTENSION OF BID AWARD — ONE 1 OR MORE 2018 OR NEWER EMERGENCY MEDICAL VEHICLES (FIRE DEPARTMENT CAPITAL) Mr. Jeff Hudak, Central Services, advised the Board that on September 25, 2018, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Horton Emergency Vehicles, 3800 McDowell Road, Grove City, OH 43123 in the amount of $259,760. Mr. Hudak stated he is now requesting to extend the bid award for an additional vehicle for the Fire Department and noted the extension option was part of the original bid package and has been confirmed with Horton Emergency Vehicles. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. APPROVAL OF REQUEST TO REJECT BIDS — THREE TWENTY AT THE CASCADE COMPOSITE WALL PANELS — PROJECT NO 118-074C (REDA TIM In a memorandum to the Board, Mr. Zach Hurst, Engineering, requested permission to reject all bids for the above referenced project due to the sole bidder being non -responsive. Therefore, u REGULAR MEETING MARCH 26, 2019 68 upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above request was approved. AWARD QUOTATION — 2019 VENUES PARKS AND ARTS CEMETERY MOWING (VPA MAINTENANCE) Mr. Patrick Sherman, Venues, Parks and Arts, advised the Board that on March 12, 2019, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Sherman recommended that the Board award the contract to the lowest responsive and responsible bidder, Michiana's Four Seasons Landscaping, 24449 Rolling Oaks Drive, South Bend, IN 46628, in the amount of $43,180 for the Base Quote plus Alternate No. 1. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. AWARD QUOTATION — LOT 12 US 31 INDUSTRIAL - LANDSCAPE WORK — PROJECT NO. 119-029 (RWDA TIF) Mr. Zach Hurst, Engineering, advised the Board that on March 12, 2019, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Hurst recommended that the Board award the contract to the lowest responsive and responsible bidder, Fuerbringer Landscaping and Design, Inc., 22530 Brick Rd., South Bend, IN 46628, in the amount of $52,110. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. AWARD QUOTATION — CENTURY CENTER SITE IMPROVEMENTS — PROJECT NO. 118-101 (HOTEL/MOTEL TAX) Ms. Becca Plantz, Engineering, advised the Board that on March 12, 2019, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Plantz recommended that the Board award the contract to the lowest responsive and responsible bidder, Acorn Landscaping, LLC, 3680 W. Sample Street, South Bend, IN 46619, in the amount of $131,069.02 for the base quote only. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. APPROVE CHANGE ORDER NO. 1 — MIAMI STREET BASIN DRAINAGE IMPROVEMENTS —PROJECT NO 116-082C (SSDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of HRP Construction, Inc., 5777 Cleveland Road, South Bend, IN 46624, indicating the contract amount be increased by $8,780, plus an additional one -hundred, thirty-nine (139) days for a new contract sum, including this Change Order, in the amount of $501,780 and a new project completion date of May 12, 2019. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 10 — ERSKINE CLUBHOUSE RENOVATION — PROJECT NO. 116-108 (VPA CAPITAL) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 10 on behalf of Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, IN 46628, indicating the contract amount be increased by $14,689 for a new contract sum, including this Change Order, in the amount of $1,091,531. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Change Order was approved. Mr. Gilot noted the Board was informed that the majority of the changes on this project are due to unforeseen differing site conditions, discovered during excavation. APPROVE PROJECT COMPLETION AFFIDAVIT — EDISON PRODUCTION WELL NO. 2A REHABILITATION — PROJECT NO 118-103 (WATER WORKS O&M) Mr. Gilot advised that Ms. Becca Plantz, Engineering, has submitted the Project Completion Affidavit on behalf of Peerless -Midwest, Inc., 55860 N. Russell Industrial Parkway, Mishawaka, IN 46545, for the above referenced project, indicating a final cost of $63,140. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — OLIVE PRODUCTION WELL NO. 6 REHABILITATION — PROJECT NO 118-102 (WATER WORKS 0&M) Mr. Gilot advised that Ms. Becca Plantz, Engineering, has submitted the Project Completion Affidavit on behalf of Peerless -Midwest, Inc., 55860 N. Russell Industrial Parkway, Mishawaka, REGULAR MEETING MARCH 26, 2019 69 IN 46545for the above referenced project, indicating a final cost of $63,237. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS WATER TREATMENT CHEMICALS 2019-2020 (VARIOUS OPERATIONAL BUDGETS) In a memorandum to the Board, Mr. Bradley VanOosterum, Utilities, requested permission to advertise for the receipt of bids for the above referenced chemicals. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS ONE (1) OR MORE 2018 OR NEWER TRUCK MOUNTED AUTOMATIC POTHOLE PATCHER — SPEC D (STREET DEPARTMENT CAPITAL LEASE In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS ONE (1) OR MORE 2019 OR NEWER ONE -TON CREW CAB FOUR WHEEL DRIVE PICK-UP TRUCKS — SPEC E (SEWER DEPARTMENT CAPITAL) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS SEVENTEEN (17) MORE OR LESS 2019 OR NEWER MID -SIZE FOUR DOOR HYBRID SEDAN AUTOMOBILES — SPEC H (POLICE DEPARTMENT CAPTIAL LEASE; WATER WORKS AND FIRE DEPARTMENT CAPITAL) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS ONE (1) OR MORE 2019 OR NEWER 18 OOOLB FOUR WHEEL DRIVE CHASSIS WITH CUSTOM FLAT BED — SPEC I (STREET DEPARTMENT CAPITAL LEASE) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. O' Sullivan and carried, the above request was approved. ADOPT RESOLUTION NO. 09-2019 — A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.09-2019 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: 2001 New Holland LS 180 Skid Loader S/N 188958 WHEREAS, pursuant to Indiana Code § 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana; and WHEREAS, the City, acting by and through the Board, desires to dispose of the personal property that is more particularly described at Exhibit "A" attached hereto and incorporated herein ("Property"); and WHEREAS, in accordance with Indiana Code § 5-22-22-4, the Board may engage an auctioneer to conduct a public auction in order to dispose of the City's surplus personal property C REGULAR MEETING MARCH 26, 2019 70 if the property to be sold is one (1) item with an estimated total value of $1,000 or more, or is more than one (1) item with an estimated value of $5,000 or less; and WHEREAS, the Board has determined that the Property has an estimated value of less than $5,000,and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the Property listed at Exhibit "A" is no longer needed by the City; the Property is unfit for the purpose for which it was intended, and has an estimated value of $5,000 or less. BE IT RESOLVED that the Property may be transferred or sold at public auction. However, if the Property is deemed to be worthless, such Property may be demolished or junked. ADOPTED the 26TH day of March, 2019. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Genevieve E. Miller s/ Laura L. O'Sullivan ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 10-2019 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.10-2019 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, OFFICER RON GLON is retiring effective February 26, 2019, from the South Bend Police Department, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that handgun Serial No. HKB9835, a Smith and Wesson M&P9 handgun, is no longer needed by the City and are unfit for the purpose for which they were intended and have an estimated fair market value of less than Five Hundred Dollars ($500.00) each. BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 26TH Day of March, 2019. REGULAR MEETING MARCH 26, 2019 71 ATTEST: s/Linda M. Martin, Clerk CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Genevieve Miller s/ Laura L. O'Sullivan ADOPT RESOLUTION NO. 11-2019 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 11-2019 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, OFFICER DON KNABENSHUE, deceased January 5, 2019, served twenty-two (22) years with the South Bend Police Department, and the Board of Public Safety of the City of South Bend has determined that he would have retired in good standing; WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. HKB6204, Smith & Wesson M&P handgun, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. Adopted this 26th day of MARCH, 2019. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Genevieve Miller s/ Laura L. O'Sullivan ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Professional La Casa de Event Marketing and $26,000 Maradik/O'Sullivan Services Amistad, Inc. Promotional Services (COIT) REGULAR MEETING MARCH 26, 2019 72 1 I Agreement to Support West Side Main Streets Initiative Contract Rebuilding Provide Home $130,000 Maradik/O'Sullivan Together, St. Repairs for Low- (CDBG) Joseph County, Moderate Income Inc Owners in the Far West Side Neighborhood First Cavanaugh Required Change in $1,600; New Maradik/O'Sullivan Amendment to Macdonald Actuarial Valuation Total $8,000 Actuarial Consulting, LLC of Old Police and (Police/Firefig Services Fire Pension Plan due hters Pension Agreement to Inclusion of Asset Fund) Return Projections Letter of H.J. Umbaugh & Bond Continuing NTE $15,000 Maradik/O'Sullivan Engagement Associates Disclosure Services (General for Outstanding Debt Fund) Issuances Proposal Keramida, Inc. Organic Resources $6,600 Maradik/O'Sullivan Facility Well (Organic Redevelopment, Resources Groundwater Other Statistical Analysis Contractual) and Technical Evaluation Proposal EnviroSolutions, Water Works 2019 $13,185 Maradik/O'Sullivan Inc. Semiannual (Water Works Groundwater Operating Sampling and Fund) Reporting Software MicroIntegration OneView Call $6,311.25 Maradik/O'SulIivan Quote Holdings, LLC Reporting and (IT Analytics Operating) Service Responder Inspect and Service $4,860 Maradik/O'Sullivan Agreement Biomedical South Bend Police (Other Services, LLC Department AED Operational Units Supplies) Amendment EPOCH Additional $13,000 Maradik/O'Sullivan No. 1 to Architecture + Architectural Design (RWDA TIF) Professional Planning Services for Tech Services Resource Center Agreement Project Addendum to I" Source Bank 2019 Banking N/A Maradik/O'Sulliva Contract Services Renewal from April 1, 2019 to March 31, 2021 Special Word Systems, Compatible iRecord $19,339.45/ Maradik/O'Sullivan Purchase (Sole Inc. System Upgrade for Year; Source the Police $96,696.45; Compatibility) Department Total for Five (5) Years (IT Leasing/ Professional Services) Special JG Uniforms South Bend Police $29,126.60 Maradik/O' Sullivan Purchase Department Ballistic (Operating (Impairment of Vest Outer Carriers Supplies/ Functioning of Uniforms) Agency) Professional Black and Data Collection, $89,478 Maradik/O'Sullivan Services Veatch Existing Model (Water Works Agreement Corporation Updates, and Model Operations/ REGULAR MEETING MARCH 26, 2019 73 Calibration for Water Engineering) Treatment Improvements Sequencing Plan Professional Shive-Hattery Pre -Design Study and NTE $6,750 Maradik/O'Sullivan Services Report for Fire (Capital, Agreement Stations Nos. 3 and 6 Building Improvements Professional DLZ Indiana,, Engineering and $108,800 Maradik/O'Sullivan Services LLC Right -of -Way (DRDA TIF) Agreement Services for Replacement of Douglas Road Lift Station Dedicated Matthews LLC Ensure Proper N/A TABLED Improvements Reconstruction of Maradik/O'Sullivan Agreement City Right -of -Way for Commerce Center Temporary Matthews LLC Temporary Use of N/A TABLED Storm Sewer City Storm Sewer for Maradik/O'Sullivan Access Parking Lot Located Agreement at Madison Street near Niles Avenue for Commerce Center Special Stryker Medical Replace Stair Chairs $262,978.56 Maradik/O'Sullivan Purchase and Current Power- (Equipment (Compatibility) PRO Cots with Purchases/Ma Power -LOAD Cots terials and Compatible with Equipment) Ambulance Mechanical Loading Services County Line Disposal of Special 2019: Maradik/O'Sullivan Agreement Landfill Waste $30.28/Ton; Partnership 2020: (Republic) $31.19/Ton; 2021: $32.13/Ton (Waste Water Operations) Professional American Pinhook Water NTE Maradik/O' Sullivan Services Structurepoint, Treatment Plant $179,400 Agreement Inc. Improvements (Water Works Capital) Second Neutron Short Term (through N/A Maradik/O' Sullivan Amendment to Holdings, d/b/a May 19, 2019), No Bike Sharing Lime Cost Pilot for e- Services Scooters within Pilot Agreement Area APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following hermit and licence annl;rat;nnc xxron- "vAoo-+oa -P- - Applicant Description Date/Time Location Motion Carried Top Oriental License - 421 N. Hickory Maradik/O'Sullivan Massage Massage Road Establishment Renewal Rachael T. License - 616 E. Colfax Maradik/O'Sullivan Massage and Massage Avenue Essential Oils Establishment Renewal South Bend License - 115 N. William Maradik/O'Sullivan 1 J REGULAR MEETING MARCH 26, 2019 74 1 Massage and Healing Massage Establishment Renewal Street J and B Sidewalk Sunday to Thursday; 237 N. Michigan Maradik/O'Sullivan Hideaway LLC Cafe 4:00 p.m. to 12:00 St. d/b/a The a.m., Friday and Hideaway at Saturday; 1:00 p.m. The LaSalle to 12:00 a.m. FA Wilhelm Long Term January 1, 2019 — Northern Third TABLED Construction Occupancy April 1, 2020 of Sycamore St. Maradik/O'Sullivan Co. Permit and Southern Lane of LaSalle Ave. at Sycamore St. at Commerce Center, 401 East Colfax Ave. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the following traffic control device request was approved: NEW INSTALLATION: No Parking Any Time LOCATION: Four (4) Locations, both Sides of Niles Avenue prior to the Intersection of E. LaSalle Ave. and E. Colfax Ave. REMARKS: All criteria has been met APPROVE TRANSFER OF OWNERSHIP OF WASTEWATER DISCHARGE PERMITS) In a Memorandum to the Board, Ms. Lauren Trapp, Division of Wastewater, submitted the following Wastewater Discharge Permit(s) for transfer of ownership and recommended approval: Messer, LLC, 3809 W. Calvert Street (Transfer of Ownership from Linde LLC to Messer LLC) There being no further discussion, upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the renewal of the permit was approved. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR EXCAVATION AND OCCUPANCY BONDS Ms. Donna Hanson, Division of Engineering, recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows - Business Bond Type Yp Approved/ Released Effective Date McConnell Excavating, LTD Excavation Approved February 15, 2019 McConnell Excavating, LTD Occupancy Approved February 15, 2019 The Davey Tree Expert Company 1 Occupancy I Approved March 8, 2019 Ms. Maradik made a motion that the bond's approval and/or release as outlined above be ratified. Ms. O'Sullivan seconded the motion, which carried. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $1,503,572.68 03/26/2019 U.S. Bank National Association; PNC Equipment Finance; Fire Truck $400,159 03/25/2019 St. Joseph County Housing Consortium $19,366.53 03/19/2019 St. Joseph County Housing Consortium $20,027.85 03/19/2019 REGULAR MEETING MARCH 26, 2019 75 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. O'Sullivan seconded the motion, which carried. PRIVILEGE OF THE FLOOR — ADD APPROVE THIRTY (30) DAY EXTENSION OF OCCUPANCY PERMIT — FA WILHELM Mr. Zach Hurst, Engineering, requested that due to the tabling of the Matthews LLC Dedicated Improvements Agreement and Temporary Storm Sewer Access Agreement, that the Board add to the agenda the approval of the extension of the Occupancy Permit for FA Wilhelm for thirty (30) days beyond the current approved ninety (90) day Occupancy Permit. Mr. Hurst noted that FA Wilhelm has paid $30,000 for the closure of LaSalle Avenue and Sycamore Streets for the Commerce Center project and this would allow them to continue to work until the issues with the long term occupancy permit are resolved. Attorney Fanello confirmed the law allows for the addition to the agenda. Therefore, Mr. Gilot made a motion to approve the extension. Ms. Maradik seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:18 a.m. ATTEST: L' da M. Martin, Clerk BOARD OF PUBLIC WORKS Gary A. Gi ot, President Elizabeth A. Maradik, Member /�� 4- ,� - Therese J. Ywrau, Member Laura L. O'Sullivan, Member Genevieve E. Miller, Member 1 1