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Home My WebLink About2. 821 Forest_COA 2019-0312_PACKETSTAFF REPORT CONCERNING APPLICATION FOR A CERTIFICATE OF APPROPRIATENESS Date: April 2, 2019 Application Number: 2019-0312 Property Location: 821 Forest Avenue Architectural Style/Date/Architect or Builder: Gabled-Ell / 1893 Property Owner: Diana Phipps Landmark or District Designation: Chapin Park Local (Ordinance #9574-05) and National Historic District Rating: Notable DESCRIPTION OF STRUCTURE/SITE: Two story Gabled-Ell with irregular plan on a brick foundation. The chimney is centrally located with rectangular brick. Siding is 4” painted clapboard, with corner boards and fish- scale shingles. The cross gabled roof is 12/12 with asphalt shingles, with plain eave and rake boards as well as a plain frieze. The front porch has a shed roof, a pedimented entry bay, turned spindles and turned wood columns. Windows are generally 1/1 double hung with some divided lite casements, the jams and sills are plain, and there is moulded wood entablature. The front door is a glazed single leaf wood panel door with a moulded wood jamb and entablature; a rectangular transom is above. Insulation was sprayed into the structure behind the siding sometime before the establishment of the historic district. The exterior paint has deteriorated significantly. ALTERATIONS: Certificate of Appropriateness #2016-0711 retroactively allowed for the tear-off and re-roofing of the flat and slopes areas of the roof. APPLICATION ITEMS: “8 vinyl replacement windows.” DESCRIPTION OF PROPOSED PROJECT: Applicant seeks a retroactive Certificate of Appropriateness for changes on the structure: 1. The replacement of eight original windows primarily on the southern exposure with Sunrise Windows “Essential by Sunrise” vinyl windows, as follows: a. Four (4) double-hung windows, 30” x 73.5” b. One (1) double-hung window, 40” x 73.5” c. One (1) double-hung window, 30” x 61.25” d. Two (2) 2-lite sliders windows, 38” x 40” i. These windows are unique – the property owner required the contractor retain the original windows. The replacement vinyl windows have been installed on the outside of the original windows. Staff was alerted anonymously that work had been executed on 821 Forest in the Chapin Park Local Historic District on March 1, 2019. Staff contacted the contractor (Energy Efficient Replacements) and property owner (Diana Phipps) at the site and informed both that a Certificate of Appropriateness was required for work within the Local Historic District, and that the original windows should be retained until the project was compliant. One of the window sashes was destroyed during the removal process. The Building Department was notified that windows were being replaced without Certificate of Appropriateness. A “Red Tag” (stop work order) was issued for the property on that date. SITE VISIT REPORT: N/A STANDARDS AND GUIDELINES: CHAPIN PARK II. EXISTING STRUCTURES A. BUILDING MATERIALS Original exterior building materials in the district include brick, stucco, clapboard, wood shingles, and brick or stone masonry. In some instances, vinyl, composite and aluminum siding have been applied over the original material. Required Original exterior building materials shall be retained when possible. Deterioration of wood materials shall be prevented through repair, cleaning and painting. The existing architectural detail around windows, porches, doors and eaves shall be retained or replaced by replicas of the same design when deteriorated beyond repair. […] C. WINDOWS AND DOORS Window and door frames are in most cases wood and vary depending upon the style of the home. Many are double-hung windows with wood trim and sills. Brick structures have stone sills and brick lintels. In some cases where aluminum siding has been applied, the window and door trim has been covered. About half of the structures in the district have aluminum storm windows; the other half have wood storm windows. Required Original windows and doors shall be retained including sashes, lintels, sills, shutters, decorative glass, pediments, hoods and hardware. When deteriorated beyond repair, they shall be replaced with units and trim resembling the original. Recommended Wood storm windows and doors painted or finished to match the original should be used but should not damage existing frames. If new sashes or doors are installed, the existing or original materials, design and hardware should be used. When metal storm doors are used, they should be painted, anodized or coated to match the existing. When awnings are used, they should be of canvas material. […] VI. ENFORCEMENT PROCEDURES Enforcement of the preservation guidelines and standards for the historic district is made possible in the Zoning Ordinance of the City of South Bend, ordinance No. 5565-73, as amended and the Historic Preservation Commission’s Preservation Plan. The Historic Preservation Commission may petition the Building Commissioner to use the legal means available to him/her to force the maintenance and / or repair of any building or structure within the historic district in accordance with the intent of this ordinance. This ordinance, however, does not prevent the ordinary maintenance and repair of any building or structure which does not involve a change in any exterior feature, nor does it prevent the reconstruction, alteration, demolition or moving of any building or structure which the Building Commissioner or other official has determined to be a hazard to public safety. Property owners wishing to do, or have done, any work affecting the exterior of their building or land must apply directly to the History Preservation Commission on the form prescribed by the Commission (see Appendix A). The Historic Preservation Commission shall issue a Certificate of Appropriateness before commencement of any construction, reconstruction, alteration, demolition, or moving of any house or structure within the historic district boundaries (see Appendix A). The Historic Preservation Commission will accept applications for Certificate of Appropriateness only from the property owner. In making its determination, the Historic Preservation Commission shall consider three factors: first, the appropriateness of the proposed work to the preservation of the building and district; second, the detriment to the public welfare if the proposed work is permitted even though it is not deemed appropriate; third, the potential hardship that the denial of the Certificate of Appropriateness would cause the applicant. […] STAFF RECOMMENDATION: Were this a proactive application for the replacement of existing windows, staff would like to see proof that the existing windows were deteriorated beyond repair. Seeing how the windows were on the southern exposure, coupled with the loss of one of the sashes during the removal process, some level of deterioration can be assumed. Staff accepts that regular maintenance has been deferred on this structure: the exterior paint has most visibly separated from much of the structure, including the windows. If the motivation for replacing the windows was heat loss (or the belief that the existing windows were inefficient), the installation of exterior wood storms – which is in keeping with the historic nature of the neighborhood – would solve this problem. Staff recommends denial of this project, would request that the vinyl replacements be removed and replaced with the original wooden windows, and advocates for the installation of wood storm windows. Prepared by Adam Toering Historic Preservation Specialist Recommendation by Elicia Feasel Historic Preservation Administrator HISTORIC PRESERVATION COMMISSION OF SOUTH BEND AND ST. JOSEPH COUNTY Phone: 574/235.9371 Fax: 574/235.9021 Email: hpcsbsjc@southbendin.gov LOCATION MAP - Map showing location of the property and surrounding area (Google Maps) AERIEL MAP - Sanborn maps from 1899, 1917, 1945, and 1960. Satellite imagery from 2017. HISTORIC PRESERVATION COMMISSION OF SOUTH BEND AND ST. JOSEPH COUNTY Phone: 574/235.9371 Fax: 574/235.9021 Email: hpcsbsjc@southbendin.gov SITE PLAN - Site plan based upon MACOG map, generated by staff. Labels correspond to project description. HISTORIC PRESERVATION COMMISSION OF SOUTH BEND AND ST. JOSEPH COUNTY Phone: 574/235.9371 Fax: 574/235.9021 Email: hpcsbsjc@southbendin.gov FRONT PICTURE (EAST) - Picture of the front of the building. BACK PICTURE (SOUTH WEST) - Picture of the back of the building. HISTORIC PRESERVATION COMMISSION OF SOUTH BEND AND ST. JOSEPH COUNTY Phone: 574/235.9371 Fax: 574/235.9021 Email: hpcsbsjc@southbendin.gov SIDE PICTURE (NORTH) - Picture of the side of the building. SIDE PICTURE (SOUTH) - Picture of the side of the building. HISTORIC PRESERVATION COMMISSION OF SOUTH BEND AND ST. JOSEPH COUNTY Phone: 574/235.9371 Fax: 574/235.9021 Email: hpcsbsjc@southbendin.gov PICTURES OF ITEMS THAT NEED ATTENTION - Southeast and south sides. HISTORIC PRESERVATION COMMISSION OF SOUTH BEND AND ST. JOSEPH COUNTY Phone: 574/235.9371 Fax: 574/235.9021 Email: hpcsbsjc@southbendin.gov Top: Window of size 'A', South East corner. Bottom: Window of size 'B', south side. HISTORIC PRESERVATION COMMISSION OF SOUTH BEND AND ST. JOSEPH COUNTY Phone: 574/235.9371 Fax: 574/235.9021 Email: hpcsbsjc@southbendin.gov PICTURES OF ITEMS THAT NEED ATTENTION - Three of Window type 'A', Southern exposure HISTORIC PRESERVATION COMMISSION OF SOUTH BEND AND ST. JOSEPH COUNTY Phone: 574/235.9371 Fax: 574/235.9021 Email: hpcsbsjc@southbendin.gov Top: window type 'C'. Bottom: window type 'D'. Both on second story, southern exposure. HISTORIC PRESERVATION COMMISSION OF SOUTH BEND AND ST. JOSEPH COUNTY Phone: 574/235.9371 Fax: 574/235.9021 Email: hpcsbsjc@southbendin.gov PICTURES OF ITEMS THAT NEED ATTENTION - Window type 'D', second story, western exposure HISTORIC PRESERVATION COMMISSION OF SOUTH BEND AND ST. JOSEPH COUNTY Phone: 574/235.9371 Fax: 574/235.9021 Email: hpcsbsjc@southbendin.gov PICTURES OF ITEMS THAT NEED ATTENTION - Removed windows, including destroyed sash. HISTORIC PRESERVATION COMMISSION OF SOUTH BEND AND ST. JOSEPH COUNTY County-City Building, South Bend, IN 46601 http://www.southbendin.gov/govemment/department/community-investment Phone: 574/235.9371 Fax: 574/235.9021 Email: hpcsbsjc@southbendin.gov FEB 2 8 2019 /Vlff-1, :J. 0. OD r�e..,c.# 7 57qofMichele Gelfman, President A Certified Local Government of the National Park Seivice Elicia Feasel, Historic Preservation Administrator APPLICATION FOR A-CERTIFICATE OF APPROPRIATENESS OFFICE USE ONLF>>»»DO NOT COMPLETE ANY ENTRIES CONTAJNED IN THIS BOX<«<«OFFICE USE ONLY DateReceivcd: 2 /z 0,/zo I �Application Number: -------------------- Past Reviews: □ YES (Date of Last Review) __________ _ □ NO Staff Approval authorized by: ______________________ Title: _________ _ Historic Preservation Commission Review Date: --�-----------------��-------□ Local Landmark Local Historic District (Name) _ ____._0--'-k----,£pF--�-•-----Po_Crr __ �------□ National Landmark G National Register District (Name) -�C ......... .,,�i-�--;�•V�\-��C.�4-_k_��-- Certificate Of App�iateness: LJ Denied □ Tabled D Sent To Committee D Approved and issued: ________ Address of Property for proposed work: 8 J \ Forest-Ave (Street Number-Street Name-City-Zip) Name of Property Owner(s): _\J�j u�O�C2\.......,,_, -�f�h�: pHf�S�---------Phone#: S 7'-/ 9 Cf .J 911/3 Address of Property Owner(s): _8_2._l_f_1;,_· r:_-rt:_s_f'_A_i-·_-.i: __ S_�_vt_h __ [3.,,..._ ... _· P< __ I_N ___ -'-7'(-�_· C-,_1/C_-____ _ (Street Number-Street Name-City-Zip) Name of Contractor(s): __ _./4 __ s_..,,,_,..,_.£..Y:_,,_d_e_t"' _______________ Phone#: 57 t../ 3 � ')..'J,79 Contractor Company Name: Address of Contractor Company: 51 2 9 S-J1;:ftq-5� f2J}. CZ., r "',.,K 1 N 4 b .f"3 CJ (Street Number-Street Name-City-Zip) Current Use of Building: ---=�c....,__i -'--'-rrk,'-="-'-f_a..�f'Y'--,--,-: -,-\ --,4::.,----,--------::,-----,-------,--------------(Sing e Family---Mult1-amily---Commercial-Government-Jndustrial-Vacant-etc.) Type of Building Construction: __ t.v __ C/_' 17_� _� __ -n_._.,,_�_-tt. _________________________ _ (Wood Frame-Brick-Stone-Steel-Concrete-Other) Proposed Work: (more than onebox may be checked) D Landscape D New gt Replacement (not in-kind) D Demolition Description of Proposed Work:B \i rfly I f:::c p\a.c:" m,?:O-t w,' ·" Jl.o,..,..s . 1,,-.1�0n yadereeeru.)1.f\.J.o'-<..Af.<u r,:,... Owner e-mail: v--· and/or Contractor e-maII: ______________ _ x O�� Signature of o&-r � and/or X ---------------------Signature of Contractor By signing this application I agree to abide by all local regulations related to project and to obtain a Building Department Permit, if applicable. -APPLICATION REQUIREMENTS ARE LISTED ON REVERSE SIDE- 2019 0312 Energy Efficient Replacements Llc 51285 Bittersweet Rd. Suite G Granger, IN 46530 574-387-3297 RE: 821 Forest Avenue Window Replacement Window Manufacturer: Sunrise Windows Make: Essentials by Sunrise Material: Virgin Vinyl Size: 4-double hung @ 30x73.5, 1-double hung @ 40x73.5, 1-double hung @ 30x61.25 2-2 lite sliders @ 38x40 How Windows Will Be Finished: Interior is caulked to inside stops. Exterior Double Hung Windows will be finished off will a sill extender trim and caulked to exterior stops. Sliding Windows will be finished off with extender trim and caulked to stops. Brickmould and original exterior window trim remain the same on exterior not changing the look. Bid Spec: Energy Efficient Replacements to furnish and install (6) Double Hung Windows and (2) 2-Lite Sliding Windows, Essentials by Sunrise. ATTACHMENTS: See Attached Product Drawings. From:Jason Yoder To:Adam Toering Subject:Re: 821 Forest Avenue Window Replacement Date:Tuesday, March 12, 2019 9:01:02 PM Attachments:821 Forest Window Project.pdf Ess DH Horizontal Section.pdf Ess DH Vertical Section.pdf Ess SL Horizontal Section.pdf Ess SL Vertical Section.pdf See Attachments. On Wed, Mar 6, 2019 at 11:48 AM Adam Toering <atoering@southbendin.gov> wrote: Jason, Wanted to follow up with you regarding your application for window replacement at 821 Forest Avenue. Per our conversation last week on Thursday, you were going to provide mewith additional information regarding the products your employee installed at the property. Specifically: 1. Product Information (Make/Manufacture, size, material)2. How the windows would be trimmed out, 3. Contract / Bid Spec This project will not be reviewed by the Commission at the March 18th meeting unless thisinformation is received. Without Historic Preservation Commission approval, the Building Department will not release a Building Permit and the Red Tag will remain. Thank you, Adam ToeringHistoric Preservation Specialist Department of Community Investment(574) 235-7478 atoering@southbendin.govCity of South Bend 227 W. Jefferson Blvd., Ste. 1400South Bend, IN 46601 IMPORTANT NOTICE! This E-Mail transmission and any accompanying attachments may contain confidential information intended only for the use of the individual or entity named above. Any dissemination, distribution, copying or action taken in reliance on the contentsof this E-Mail by anyone other than the intended recipient is strictly prohibited and is not intended to, in anyway, waive privilege or confidentiality. If you have received this E-Mailin error please immediately delete it and notify sender at the above E-Mail address. Please note that incoming e-mails are not routinely screened for response deadlines, and as such,please notify the sender separately by fax of any message containing deadlines. In addition, E-Mail information cannot be guaranteed to be secure or error-free as information could beintercepted, corrupted, lost, destroyed, arrive late or incomplete, or contain virus. Therefore, the sender does not accept liability for any errors or omissions in the contents of thismessage which arise as a consequence of E-Mail transmission. If verification is required, please request a hard-copy version. -- Thank You, Jason Yoder Energy Efficient Replacements574.387.3297 www.EERwindows.com WINDOWS - DOORS - SIDING - GUTTERS Visit Our Showroom!51285 Bittersweet Rd. Unit GGranger, IN Located in Bittersweet Business Center From:Adam Toering To:Jason Yoder Cc:"Elicia Feasel" Subject:RE: Question Date:Thursday, March 14, 2019 3:34:00 PM Jason, Per our last phone conversation, your project has been scheduled to be reviewed at the April 15th Historic Preservation Commission meeting to be held on the 13th Floor of the County-City Building at 5:30pm. More information regarding the upcoming April meeting will be forthcoming. I’ve CC’d Historic Preservation Administrator Elicia Feasel on this exchange. Thank you, Adam Toering Historic Preservation Specialist Department of Community Investment (574) 235-7478 atoering@southbendin.gov City of South Bend 227 W. Jefferson Blvd., Ste. 1400 South Bend, IN 46601 From: Jason Yoder <jason.yoder@eerwindows.com> Sent: Thursday, March 14, 2019 2:46 PM To: Adam Toering <atoering@southbendin.gov> Subject: Question When is meeting and what time -- Thank You, Jason Yoder Energy Efficient Replacements 51285 Bittersweet Rd. Granger, IN. 46530 574.387.3297 www.EERwindows.com