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Home My WebLink About04042019 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 4, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 1 AGENDA REVIEW SESSION 1. OPENING OF QUOTATIONS A. 2019 Small Drainage -Lathrop – Project No. 119-019A 1. Funding: Storm Sewer Capital (667.0621.792.42.04) REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of March 21, March 26, and April 2, 2019 2. OPENING OF BIDS A. Two (2), More or Less, 2019 or Newer, ¾ Ton Extended Cab Four Wheel Drive Pick-Up Trucks – Spec A 1. Funding: Sewer Department Capital (642.0621.415.43.02) B. Two (2), More or Less, 2018 or Newer, 27 Cubic Yard Single Arm Side Loading Refuse Truck – Spec B 1. Funding: Solid Waste Capital Lease (611.0610.415.38.01/02) C. Two (2), More or Less, 2019 or Newer, Full Size Cargo Vans – Spec C 1. Funding: Wastewater/Water Works Capital (642.0630.415.43.02/642.0640.415.43.02) D. One (1) or More, Self-Propelled Easement Machine with Expandable Track-Drive and Trailer – Spec F 1. Funding: Sewer Department Capital (642.0621.415.43.02) E. Two (2), More or Less, 2018 or Newer, 3 Yard Front End Rubber Tire Loaders – Spec G 1. Funding: Water Works Capital (622.0640.415.43.02) 3. OPENING OF QUOTATIONS A. Human Rights Commission Office Remodel 1. Award 2. Funding: COIT (404.0617.631.36.01) B. East Bank Sinkhole Repairs – Project No. 118-305A 1. Funding: Streets and Alleys (226.0419.672.42.03) 4. AWARD BIDS AND APPROVE CONTRACTS A. Main and Jefferson Earthwork – Project No. 119-022 1. Company: Hardman Construction, Inc. 2. Amount: $265,000 3. Funding: RWDA TIF (324.1050.460.42.01) B. Sale of City-Owned Property – 1143 Corby Blvd. 1. Bidder: Five Corners LLC CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 4, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 2 2. Amount: $5,500 C. 2019 Street and Sewer Department Materials – Project No. 119-008 1. Company: a) Rieth Riley Construction Co., Inc.; Division A, C-1, C-3 b) Ozinga Ready Mix, Division B c) Klink Trucking, Inc.; C-2, C-4, C-6 d) Ferguson Waterworks; Division D, G-1, G-2, G-3 e) American Highway Products; Division E f) SealMaster Indianapolis; Division F g) Bit-Mat Products of Indiana, Inc.; Division I 2. Reject Bids: Line Items C-5; G-4, 5, 6, and 7, and Divisions H and J 3. Amount: Unit Prices 4. Funding: Streets, Curb & Sidewalk, Sewer Concrete, Sewer Ins., Water Works, Parks (202.0607.431.22.24/.30/.40/23.02/.03/.20/.40/39.89; 641.0621.792.22.24/23.02/.03/.04; 202.0619.431.23.03/.24; 641.0625.792.22.24/23.04; 640.0620.811.22.24/23.04; 620.0640.606.23.30; 201.1101.452.39.89) D. Technology Resource Center – Project No. 118-090 1. Company: Majority Builders, Inc. 2. Amount: $1,384,273; Base Bid plus Alternate Nos. 1, 2, 3, 4, and Addendum No. 8 3. Funding: RWDA TIF; Olive/Studebaker Grant (324.1050.460.42.02; 209.327.1001.469.31.06) 5. REJECT BIDS A. Main St./Wayne St. Garage Improvements – Project No. 118-096R 1. Reason: Sole Bid Exceeds Budget 2. Funding: RWDA TIF (324.1050.460.42.02) 6. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Howard Park Ice Skates and Sharpener 1. Company: Riedell Skate Company 2. Amount: $40,950 3. Funding: Insurance Fund/Cumulative Capital (226.0419.672.22.23/407.1101.452.42.01) B. Cleveland Well Field Refurbishments - Program Related Items – Project No. 118- 021A 1. Company: Peerless Midwest, Inc. 2. Amount: $138,850 3. Funding: RWDA TIF (324.1050.460.42.02) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 4, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 3 7. AWARD PROPOSALS A. INDOT School Zone Flashing Beacon Assemblies – Project No. 117-075R 1. Company: Shrewsberry & Associates, LLC 2. Amount: Highest Scoring Vendor; $79,372 3. Funding: Engineering Professional Services (412.0602.431.31.06) B. Bendix Drive: Lathrop to Indiana Toll Road – Project No. 114-065 1. Company: Lawson-Fisher Associates P.C. 2. Amount: Highest Scoring Vendor; NTE $494,500 3. Funding: LRSA Major Capital (251.0608.431.42.96) C. 2019 Lawn Maintenance & Mentorship Program 1. Company: Greater Impact Lawn Care 2. Amount: Highest Scoring Vendor; NTE $20,000 3. Funding: Parks Maintenance (201.1101.452.39.89) 8. CHANGE ORDERS A. Howard Park Redevelopment and St. Louis Boulevard Improvements – Project No. 117-047B 1. Company: Larson Danielson Construction Co., Inc. 2. Change Order No.: 5 3. Increase Amount: $52,389.78 4. Percent of Increase: 0.29% 5. Total Percent of Change: (4.84%) 6. Revised Contract Amount: $17,907,929.22 7. Funding: Park Bond, RETIF, Regional Cities & Cumulative Capital (452.1101.452.02.03; 429.1050.460.42.02; 201.1111.452.42.01; 407.1101.452.42.01) B. Century Center Lower Level Restroom Remodel – Project No. 118-082A 1. Company: Brown & Brown General Contractors, Inc. 2. Change Order No.: 1 3. Increase Amount: $3,601.27; Ten (10) Days 4. Percent of Increase: .015% 5. Revised Contract Amount: $242,239.27 6. Revised Completion Date: April 12, 2019 7. Funding: Liability Insurance (226.0419.672.43.02) 9. PROJECT COMPLETION AFFIDAVITS A. Angela Bridge Lighting – Project No. 116-111 1. Company: Martell Electric, LLC 2. Final Contract Amount: $51,996.69 3. Funding: COIT (404.0602.431.31.06) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 4, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 4 10. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Drewery’s Brewery Cleanup – Project No. 119-031A 1. Funding: RWDA TIF/Consolidated Building Fund (324.1050.460.39.82) B. One (1) or More, 2019 or Newer, Front Wheel Drive Cargo Vans – Spec J 1. Funding: Water Works Capital (622.0640.415.53.02) C. Commerce Center Architectural Precast Concrete Panels – Project No. 119-030 1. Title Sheet 2. Funding: REDA TIF (429.1050.460.42.02) D. Ductile Iron Pipes, Valves, and Hydrants – Project No. 119-034 1. Funding: Water Works Operations (620.0640.606.23.62) E. Sale of City-Owned Property – 1510-1512 Ford Street F. 2019 Curb and Sidewalk Construction – Project No. 119-004 1. Funding: MVH (202.0619.431.31.06) G. One (1) or More, 2018 or Newer, Utility Work Machine – Spec K 1. Funding: VPA Capital (406.1101.452.42.01) H. One (1) or More, 2019 or Newer, Full Size Eight (8) Passenger Van – Spec L 1. Funding: Fire Department Capital (287.0902.422.43.02 11. REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS A. Venues, Parks and Arts Signage and Wayfinding 1. Funding: VPA Cumulative Capital (406.1101.452.42.01) B. Request for Qualifications – Qualified Contractors for Lead Hazard Reduction Demonstration Grant 1. Funding: IHCDA State Grant 12. RESOLUTIONS A. No. 13-2019 – A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Helmet and Boots of Retired Firefighter Christopher Cox B. No. 14-2019 – A Resolution of the Board of Public Works for the City of South Bend, Indiana, Approving a Tax-Exempt Lease Purchase Agreement with PNC Equipment Finance LLC 1. Description: Lease of Fifty-Five (55) New 2019 EZ-GO RXV Electric Golf Cars for Elbel and Erskine Golf Courses 13. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Indemnification Agreement – The Tire Rack, Inc. 1. Description: Use of Tire Rack’s Training Track for Police Emergency Vehicle Operations B. Amendment to Proposal – Herrman & Goetz, Inc. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 4, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 5 1. Description: Add Century Center Generator to City-Wide Generator Maintenance Contract 2. Amount: $630; Annually through 2020 3. Funding: Century Center Operating Budgets (670.0406.645.36.01) C. Local Roads and Bridges Matching Grant Agreement – Indiana Department of Transportation 1. Description: Project Coordination for Grant 2. Amount: $599,922.39 3. Funding: LRSA (251.0608.431.42.96) D. Service Agreement – Public Safety Medical 1. Description: 2019 Firefighters’ Annual Physicals 2. Amount: Charged Per Service 3. Funding: Fire Personnel Services/Benefits/Medical (101.0901.422.31.06) E. Easement and Right-of-Way – Indiana Michigan Power 1. Description: Easements for the Installation of Two (2) Padmounted Transformers for Howard Park Project 2. Amount: $1 paid to City F. Statement of Work – Aquitas Solutions, Inc 1. Description: Provide Database Downloads, SQL Server Assistance, BIRT Reporting and Mass Downloading into Hosted Database 2. Amount: $9,900 3. Funding: Utilities Other Contractual Services (641.0630.793.36.05) G. Professional Services Agreement – Rene Casiano 1. Description: Assistance with Implementation of Kronos HRIS/Payroll Systems and Enquesta Utility Billing System 2. Amount: NTE $7,200 3. Funding: IT Professional Services (279.0672.415.31.06) H. Consulting Contract – Shrewsberry & Associates, LLC 1. Description: Engineering Design for Review and Installation of School Zone Flashing Beacons within City of South Bend 2. Amount: NTE $79,372 3. Funding: Engineering Professional Services (412.0602.431.31.06) I. Proposal – M.E. Simpson Co., Inc. 1. Description: Testing and Repair of Large Meters in System for Water Leak Survey 2. Amount: $50,000 3. Funding: Water Works Operations (620.0640.605.31.06) J. Proposal – American Leak Detection 1. Description: Detection of Leaks on Five-Hundred (500) Miles of Distribution Systems for Water Leak Survey 2. Amount: $74,000 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 4, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 6 3. Funding: Water Works Operations (620.0640.605.31.06) K. Amendment No. 1 to Professional Services Agreement – American Structurepoint, Inc. 1. Description: Emergency Plaster Repair Consulting for Morris Performing Arts Center 2. Amount: NTE $7,750; New Total $25,450 3. Funding: VPA Morris (226.0419.672.36.01) L. Amendment No. 2 to Professional Services Agreement – DLZ Indiana, LLC 1. Description: Additional Services for Pinhook Park Improvements Project 2. Amount: NTE $121,800; New Total $187,050 3. Funding: Park Bond Series H (471.1136.452.31.02) M. Proposal – Hastings Air Energy Control, Inc. 1. Description: Design and Install “Turnkey” Plymovent Vehicle Exhaust Removal System to remove Diesel Fumes for One (1) Apparatus at Fire Station No. 5 2. Amount: $17,935.70 3. Funding: Fire Department Capital Improvements (287.0902.422.42.02) N. Software Agreement – Target Solutions 1. Description: Training Software, Hosts, and Track Training Content for Fire Department 2. Amount: $21,035 3. Funding: Fire Department Professional Services (101.0901.422.31.06) O. Trade Agreement – Smith and Wesson Corp. 1. Description: Exchange of Two-Hundred Fifty (250) Used Handguns for New Handguns for South Bend Police Department at No Cost P. Open Market Contract – Almac-Sotebeer, Inc. 1. Description: Lot 12 US 31 Industrial Park Asphalt Paving for Shambaugh + Sons Building on Carbonmill Drive 2. Amount: $35,975 3. Funding: RWDA TIF (324.1050.460.42.01) Q. Professional Services Agreement – Force 5 Media, Inc. 1. Description: Design of Graphics and Branding for Solid Waste Fleet 2. Amount: $5,720 3. Funding: Engineering Professional Services (101.0602.431.31.06) R. Statement of Work – Legacy CNA Training 1. Description: Train Necessary Skills to Under-Skilled Workers to meet Labor Needs in the Community under Pathways Program for Nineteen (19) Participants 2. Amount:; $2,000/Per Participant; Total: $38,000 3. Funding: EDIT (404.1001.460.39.30) S. Agreement – Purdue MEP Center CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 4, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 7 1. Description: Lean Training for City of South Bend Incumbent Workers in Metalworking Industry 2. Amount: $53,000 3. Funding: EDIT (404.1001.460.39.30) T. Business Associate Agreement – TriZetto Provider Solutions, LLC 1. Description: Improved Software for EMS Billing Services 2. Amount: $360/Month with Additional Services Options at Additional Per Item Cost 3. Funding: EMS Operations/Professional Services (288.0902.422.31.04) U. Open Market Contract – Construction Ahead, Inc. 1. Description: No Bids Received for 320 at the Cascade Composite Wall Panels, Division A 2. Amount: $174,729 3. Funding: REDA TIF (324.1050.460.42.02) 14. LICENSES AND PERMITS A. Sidewalk Café 1. Applicant: Nom Nom Pho Asian Kitchen 2. Location: 211 N. Main Street 3. Dates/Times: Tuesday to Thursday, 11:00 a.m. to 9:00 p.m.; Friday, 11:00 a.m. to 10:00 p.m.; Saturday, 11:30 a.m. to 10:00 p.m.; Sunday, 11:30 a.m. to 8:30 p.m. 4. Favorable Recommendations B. Encroachments/Revocable Permits 1. Applicant: Storing Smiles 2. Location: 903 S. Main St. 3. Description: Replace Existing Awning with Same Size to Update Business Name 4. Favorable Recommendations 15. STREET/ALLEY VACATIONS A. Applicant: Delta 1 Properties, LLC 1. Location: First Half East/West Alley South of West Indiana Ave. from South Michigan Street to North/South Alley 2. Purpose: Demolish Buildings and Develop Commercial Property 3. See Comments 16. RATIFY BONDS A. Contractor Bonds 1. JP Custom Concrete & Trucking, LLC, Released effective April 21, 2019 2. Marc Todd Concrete Designs, Released effective April 25, 2019 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 4, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT GENEVIEVE E. MILLER ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 8 B. Excavation Bonds 1. Grove Excavating, LLC, Approved effective March 18, 2019 C. Occupancy Bonds 1. Grove Excavating, LLC, Approved effective March 18, 2019 17. CLAIMS 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.