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HomeMy WebLinkAboutSpecial Purchase - JG Uniforms - SBPD Ballistic Vest Outer Carriers1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOI ITH BFND- INDIANA 46601-1830 March 26, 2019 JG Uniforms 5949 West Irving Park Road Chicago, IL 60634 RE: Special Purchase (Impairment of Functioning of Agency) Dear Vendor: PHONE 574/ 235-9251 FAx 574/ 235-9171 The Board of Public Works, at its meeting held on March 26, 2019, approved the above referenced special purchase for South Bend Police Department ballistic vest outer carriers in the amount of $29,126.60. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE MILLER ELIZABETH A. MARADIK LAURAO'SULLIVAN THERESE J. DoRAu 701 W. SAMPLE .STREET SOUTH BEND, INDIANA 46601-2890 PHONE 574/ 235-9311 FAx 574/288-0268 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR SOUTH BEND POLICE DEPARTMENT SCOTT A. RUszKOWSKI, CHIEF OF POLICE Board of Public Works Date: March 151h, 2019 City of South Bend, Indiana Honorable Board Members, The South Bend Police Department is requesting Board approval for the special purchase of JG Uniform ballistic vest outer carriers. The outer carriers are an essential uniform/equipment need for the South Bend Police Department. Our current body camera system is deployed using a special mounting system which is installed inside of the outer carriers. The mounting system is sewn into the inside of the outer carrier and a zipper is sewn onto the outside of the carrier to allow access the mounting system. The new JG outer carriers will also be equipped with additional attachments/pockets re -locate items which are currently worn on an officer's duty belt. This includes items such as handcuffs, a police radio, pepper spray, tourniquets, etc. This will assist officers who experience lower back pain due to the amount of weight placed on their duty belts. Officers of the South Bend Police Department have been issued JG Uniform outer carriers for the past 15 years. The key feature of the JG outer carriers is that they are custom fit to an individual officer's ballistic vest. In 2018 a ballistic vest outer carrier wear test was conducted by the South Bend Police Department. This wear test involved several other ballistic vest outer carrier brands. The brands tested were Elbeco, Blauer, Spiewak and 5.11 Tactical. Upon conclusion of the wear tests, the results were overwhelmingly unsatisfactory. The unsatisfactory results were due to the above -mentioned ballistic vest carriers not being custom fit to the individual officer's ballistic vest. The outer carriers came in sizes such as S, M, L, and XL. Officers complained that there were issues with fit, comfort, and more importantly, movement of ballistic vest panels inside of the outer carrier. Officers have not had any of these complaints with the JG outer carriers. I have conducted research on other vendors who sell custom fit outer carriers. I found two vendors which are in the western United States, Wilde Custom Gear in San Diego, CA and Turtle Tracks in Grand Junction, CO. The price for the Wilde Custom Gear outer carrier is $275.00 per carrier and the Turtle Tracks outer carrier is $255.00 per carrier. (I have attached the pricing information) The average price of the JG carrier is $180.00. (The price of each outer carrier varies based on the number of additional attachments & is also affected by officers who need oversized carriers. The quoted price range is $158.00 to $205.00. See attached quote) JG Uniform is located in Chicago, IL. JG Uniform is the only vendor I could find within a reasonable distance from the South Bend Police I)epartllbent that sells a custom fit outer ervice Bravery P ride JJ edication carrier. JG Uniform accommodates onsite fittings at the South Bend Police Department. The other custom fit outer carrier vendors require officers to do their own measurements. I am making this request for a special purchase based on compatibility and the ability to obtain custom fit outer carriers. The sale price for 162 of the JG Uniform outer carriers is $29,126.60. The funding source for the outer carriers would be Supplies-Operating/Uniforms. Account number: 101-0801-421- 22.05. The purpose of the letter is to request the Board to approve the purchase of the JG Uniform outer ballistic vest carriers. And, to approve the purchase as a Special Purchase under IC 5- 22-10-8 & IC 5-22-10-9. I believe you may have similar letters on file for previous requests. Thank You, Div. Chief Tim Lancaster A3 L) N I F'o R M S JG Uni�forms 5949 West Irving Park Road Chicago, IL 60634 773-545-4644 &Ifll To�� South Bend Police Department Accounts Payable Attn: Div. Chief Lancaster 701 W. Sample St South Bend, IN 46601 RMM Invoice #: 12941 Account: 5742359201 Terms #: NET 30 Page: 1 of 3 Date: 3/1/2019 Time: 1:48:27 PM Cashier: 1 Sales Rep # Ship To: South Bend Police Department Accounts Payable Attn: Div. Chief Lancaster 701 W. Sample St. South Bend, IN 46601 CM500-NAVY CUSTOM NAVY VEST COVER 4 POCKETS OR LESS OS CHARGE OVERSIZE CHARGE 15% OVERSIZE - S. 56 - 1/MILLIKEN CM500-NAVY CUSTOM NAVY VEST COVER 5 POCKETS WIEMBRO NAMEPTAPE OS CHARGE OVERSIZE CHARGE 25% OVERSIZE - SZ 72 - TO A, T CM500-NAVY CUSTOM NAVY VEST COVER 6 OR 7 POCKETS W/EMBRO NAME OS CHARGE OVERSIZE CHARGE 15% OVERSIZE, SZ 56 - WILSON, R Quantity Price Ex�,eirujed 9 $158.00 $1,422 00) 1 $2330 $23,70 14 $168,00 $2,35200 1 $42.00 $4? 00 16 $178.00 $2,848 00 1 $26,70 $2 6 �' 0 JG Uniforms J(3 LINIFt)RMS 5949 West Irving Park Road Chicago, IL 60634 773-545-4644 W1 1'o South Bend Police Department Accounts Payable Attn: Div, Chief Lancaster 701 W. Sample St. South Bend, IN 46601 Quote Invoice #: 12941 Account* 5742359201 Terms #: NET 30 Page: 2 of 3 Date: 3/1/2019 Time: 1:48:27 PM Cashier: 1 Sales Rep #: Ship To: South Bend Police Department Accounts Payable Attn: Div. Chief Lancaster 701 W. Sample St. South Bend, IN 46601 CM500-NAVY CUSTOM NAVY VEST COVER 4 OR LESS POCKTS, EMBRO NAME, POLICE BACK PATCH OS CHARGE OVERSIZE CHARGE 20% OVERSIZE, SZ 60 - ALEY, P CM500-NAVY CUSTOM NAVY VEST COVER 5 POCKETS, EMBRO NAME, POLICE BACK PATCH OS CHARGE OVERSIZE CHARGE 15% OVERSIZE, SZ 56 - LUPICA, R CM500-NAVY CUSTOM NAVY VEST COVER 6 OR 7 POCKETS, EMBRO NAME, POLICE BACK PATCH NMEZMHM3�� Quantity Price Extended 9 $165.00 $1,48500 1 $33,00 55 $1 75.00 1 $26,70 59 $185,00 $9 62b 00 $10,915,00 I �G uNi�rnns JG Uniforms 5949 West Irving Park Road Chicago, IL 60634 773-545-4644 Bill To South Bend Police Department Accounts Payable Attn: Div. Chief Lancaster 701 W. Sample St. South Bend, IN 46601 Quote Invoice #: 12941 Account* 5742359201 Terms #: NET 30 Page: 3 of 3 Date: 3/1 /2019 Time: 1:48:27 PM Cashier: 1 Sales Rep #: Ship To: South Bend Police Department Accounts Payable Attn: Div. Chief Lancaster 701 W. Sample St, South Bend, IN 46601 Item Lookup Code Description OS CHARGE OVERSIZE CHARGE 15% OVERSIZE - SZ 56 - 1/MCCMURRAY, 1/JOHNSON D OS CHARGE OVERSIZE CHARGE 20% OVERSIZE - SZ 58 - 1/CAMPARONE CM500-NAVY CUSTOM NAVY VEST COVER 9 POCKETS, EMBRO NAME, POLICE BACK PATCH SHIPPING SHIPPING CHARGE Thank you for shopping JG Uniforms Please come again! RTD = Received to Date BckOrd = Back Order PU = Picked Up I I I IIII I II I I !� 'll 'III I ICI I __ 12941 Quantity Price Extended 2 $27.75 $55,50 V $37.00 $37 00 1 $205.00 $205.00 1 $30.00 $30 Oi) Sub Total $29,126 60 Sales Tax $0.00 Total $29,126 60 Change Due $0.00 o 2 u A Custom Order Fore .. . . . ......... . . ........... . . .. . . .................... Fill out form and mail to: IT Custom Vest Carriers start uat $255 .00. Additional pouch prices are on the second Turtle Tracks sheet. 759 Horizon Drive Suite J Grand Junction, CO 81506 Please refer to our website at turtletracks.us for help in filling out this form. About you: Name; Name of department: Height: Weight: Right or left handed? Do you carry your weapon on your right or left side? Measure the gap between the bottom of your ballistic panels and the top of your duty belt. Result in inches: Were your ballistic panels made for you? Take your measurements: All measurements must be taken while wearing a uniform shirt and duty belt. DO NOT wear body armor, ballistic panels, or vest carrier. Have another person measure you. Write down all your results in inches. Please visit our website at turtletracks.us for detailed information and pictures of the measuring process. #1 Back: measure from the base of your collar seam to the top of your duty belt: #2 Center front: measure from the second button on your uniform shirt to the top of your duty belt: #3 Chest: measure under your arms all the way around the widest part of your chest: #4 Waist: measure all the way around the widest part of your waist just above our dutbelt: #5 From the center top of your shoulder, down the front to the top of your duty belt: . .................... . �-----.__----- ..... #6 From the top edge of your duty belt in the front, all the way over your shoulder to the top of your duty belt in the back: Tracings of your ballistic panels: Trace your panels onto a large piece of paper, such as an old map, the back of a target, or newspaper. Trace the front and back panels on separate sheets of paper. Label the panels with your name and "front" or "back". Cut out each tracing. Shipping Information: .— ------ ..---- ........ww Name of Department: ..........._. .......... ........ Name: w _w............... Shipping Address: _...._.................................... ............. ....... City/State/Zip: __..... _..._.__..... Is this your home or department address? Phone Number: ...... .......................m...m.....___.. Email: Billing Information: _....., IT _..._._ Credit Card Number: m......_..._._.......................................................-........... .................. ___................. Expiration Date: Security Code: Billing Address: City/State/Zip; ._..�.................... Email of person in _... .... .. ........................ .. . Phone charge of p ment: Number: Please sketch in where you want your pouches to go. 3/15/2016 Wilde Custom Gear I Tactical Nylon Gear I Built for Battle I San Diego — Wilde Custom Gear I Tactical Nylon I Built For Battle f o NOW HIRING - Designer / Sewing Machine Operator - MENU CZ A A MY CART �,N 0 WILDE CUSTOM GEAR I TACTICAL NYLON I BUILT FOR BATTLE 10 Subscribe to Enter your email our mailing list https://wildecustomgear.com/ 1 /10 3/15/2016 Vests — Wilde Custom Gear I Tactical Nylon I Built For Battle f o NOW HIRING - Designer / Sewing Machine Operator - MENU Q A & MY CART "" 0 WI LDE CUSTOM GEAR I TACTICAL NYLON I BUILT FOR BATTLE Vests Best Selling 1 of 1 Showing items 1-2 of 2. External Vest Carrier $275.00 Subscribe to Enter your email our mailing list https://wildecustomgear.com/collections/vests 1/3 Linda Martin From: Clara McDaniels Sent: Monday, March 04, 2019 8:36 AM To: Linda Martin; Geovanny Martinez; Mark Dollinger; Timothy Lancaster Cc: Michael Schmidt; Sandra Kennedy Subject: RE: Special Purchase Request Approval Thanks, Linda. As you are aware, I will be out on leave, starting Wednesday March 6th for approximately 4 weeks. Catherine Fanello, from Krieg DeVault, will cover the agenda review sessions and board meetings until I return, including the review session for this item on Thursday, March 7, 2019. Please send the agendas to Catherine at: cfannello@kdlegal.com. Thank you, Clara �,,% W"� . Clara McDaniels 4, Assistant City Attorney Legal Department (574) 235-9241 qT�T nie srau hbendin.gp City of South Bend 227 W. Jefferson Blvd., Ste. 1200 South Bend, IN 46601 Excellence I Accountability I Innovation I Inclusion I Empowerment From: Linda Martin Sent: Monday, March 4, 2019 8:01 AM To: Clara McDaniels <cmcdanie@southbendin.gov>; Geovanny Martinez <gmartine@south bend in.gov>; Mark Dollinger <mdolling@southbendin.gov>; Timothy Lancaster <tlancast@south bend in.gov> Cc: Michael Schmidt <mschmidt@southbend in.gov>; Sandra Kennedy <skennedy@southbendin.gov> Subject: RE: Special Purchase Request Approval Thank you Clara. I will use "impairment of functioning of the agency' as the criteria for the special purchase on the agenda. The Board will most likely have questions so at least one person should be present to answer. Thanks. �Ot Ito d�101 'l6fd d" G nin Executive Assistant and Director of Special Projects, m Clerk of the Boards 95 (574) 235-9253 Lr�artin@5guthb.p.I ?? City of South Bend �mca�anie�s;;uthi�erc�J'Ir� pv City of South Bend 227 W. Jefferson Blvd., Ste. 1200 South Bend, IN 46601 Excellence I Accountability I Innovation I Inclusion I Empowerment From: Geovanny Martinez Sent: Thursday, February 28, 2019 12:02 PM To: Linda Martin <Imart nn@gp1hgqd n P;gv>; Mark Dollinger <m dolling, ca,irl g�a >; Timothy Lancaster <,lan 5 uth gndlra. oy> Cc: Clara McDaniels <cmcdanle(a)soutiibbend'in.eov> Subject: RE: Special Purchase Request Approval Greetings Linda: Thanks for the follow-up. In his letter, Chief Rynearson refers to I.C. § 5-22-10-9. Under I.C. § 5-22-10, etseq., this would be a Special Purchase request because the request would be made without soliciting bids or proposals, which is allowed. Under this statute, the purchase must be made with competition, which is why two (2) other quotes are included. Additionally, in referring to the two (2) other quotes, these quotes reflect that purchasing from Star Uniform, a local business, would allow for substantial savings to the City, in comparison to the two (2) other quotes. Last, while I.C. § 5-22-10-8 permits special purchases when there is only one (sole) source meeting our reasonable requirements, the same statute does not mandate special purchases solely in those instances (it is a permissive statute, versus a mandatory statute). Ultimately, I defer to Clara on how to list this request on the agenda. If you need any other information, please let me know. Again, thank you. Best Regards, Geo Geovanny E. Martinez ' Assistant City Attorney Legal Department (574)235-9241 gma�totsc�uthd��rrc�;p,ln ��,�ar City of South Bend 227 W. Jefferson Blvd., Ste. 1200 South Bend, IN 46601 Excellence I Accountability I Innovation I Inclusion I Empowerment From: Linda Martin Sent: Thursday, February 28, 2019 11:24 AM Geovanny E. Martinez ti. Assistant City Attorney Legal Department (574)235-9241 gnr� �ar°¢uR�� ��7w nthka��pc� i n�,gc�v City of South Bend 227 W. Jefferson Blvd., Ste. 1200 South Bend, IN 46601 Excellence I Accountability I Innovation I Inclusion I Empowerment BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date Name 03/15/19 Div. Chief Tim Lancaster Department SBPD BPW Date March 26t", 2019 Phone Extension 9301 wired Prior to Submittal to Board Legal ® Attorney Name Geovanny Martinez Controller ® Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing Agreement wwwwwwwCheck the o ppmr Contract Type Require for All Submissions g �] ❑Proposal ❑ Addendum Fj Professional Services ( Resolution ❑ Bid Opening ❑, Bid Award ❑ Req. to Advertise ❑ Title Sheet EJ Quote Opening 0 Quote Award F1 Change Order No. 0 C/O & PCA No. ❑ PCA Ease/Encroach. Traffic Control ® Other: Special Purchase IC 5-22-10-8 & 5-22-10-9 I+quired Information Company or Vendor Name JG Uniforms New Vendor ❑ Yes ® No ❑ If Yes, Approved by Purchasing MBE/WBE Contractor ❑ MBE ❑ WBE MBE/WBE Contractor Requested ❑ No ❑ Yes Name of Company Project Name South Bend Police Department Ballistic Vest Outer Carrier Project Number Funding Source . Supplies-Operating/Uniforms mm.... ................... Account No. 101-0801-421-22.05 Amount $ 29,12................a.a.........�........___............ __ 6.60 Terms of Contract ............ __ .. .................... Purpose/Description --------------- Re uestinq special purchase for custom fit ballistic vest outer carriers from JCS Uniform in Chicago, IL. See attached letter. ❑ Required Contractor's Certification Form Attached (Non - Collusion Non -Discrimination Non -Debarment„ E-Vedfy, Iran, etc. - Reuired ForwwChane Orders Onl+`mmmmmmmm _�. Amount of ❑ increase ............. ❑ Decrease $ Previous Amount $ ........ . ..................... Current Percent of Change: % New Amount $ Total Percent of Change: % _........ _ _..... _ ..._ ..... Dispersal After Approval Copy Original ® Div. Chief Tim Lancaster 1:1 .........-....... .............................. ..