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Home My WebLink AboutService Agreement - Responder Biomedical Services LLC - SBPD AED Units1316 COUNTY —CITY BUILDING 227 W.JEFFERSON BOULEVARD S01JTH BEND. INDIANA 46601-1 830 ,OV"141 4. 1�1 ml:Aa.�;r I IIII'�r CITY OF SOUTH BEND PETE BuT-rIGIEG, MAY BOARD OF PUBLIC WORKS March 26, 2019 Greg Talaga Responder Biomedical Services, LLC 1906 Tonka Terrace Wesley Chapel, FL 33543 RE: Service Agreement Dear Mr. Talaga: PHONE 574/235-9251 FAx 574/ 235-9171 The Board of Public Works, at its meeting held on March 26, 2019, approved the above referenced agreement to inspect and service South Bend Police Department AED units in the amount of $4,860. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE MILLER ELIZABETH A. MARADIK LAURA O'SULLIVAN THERESE J. DORAU WM "»Ji� Resp der 1906 Tonka Terrace Wesley Chapel, FL 33543 800 583-7197 service@responderbiomedical.com TO South Bend Police Department 701 West Sample Street South Bend, IN 44601 DEVICE TYPE QUANTITY ZOLL AED Plus m ....._.......5m- _ ... LIFEPAKW500 _ 49 SERVICE QUOTE CONTRACT NO IN44601 DATE February 8, 2019 SCOPE OF SERVICE Annual Preventative Maintenance mmm Inspection Annual Preventative Maintenance mITIT� ._.Inspection Plus Battery Discount LINE TOTAL 450.00 4,410.00 SUBTOTAL. $ 4,860.00 Quotation prepared by: Greg Talaga SALES TAX,'' This is a quotation on the goods named, subject to the conditions noted 6*40 ZOVED TOTAL $ 4,860.00 To accept this quotation, sign here and return1�kw ' d of flijklig!,�,a�„ Service Terms and Conditions Names This agreement is between Customer (Client) and Responder Biomedical Services, LLC, an Indiana and Florida limited liability company (Contractor). Services to be Performed Contractor agrees to perform the following services described on Page 1 of this document. Pricing Pricing is listed on the first page of this document and does not include taxes if applicable. Terms of Payment Client shall pay Contractor within 45 days from the date of Contractor's invoice. Equipment and Supplies Contractor, at Contractor's expense, will provide all equipment, tools and supplies necessary to perform the services described on Page 1 of this document. The following equipment or materials will be the responsibility of Client: Client will supply H —Type cylinder (s) of medical grade oxygen to power devices for purposes of test and calibration for all on -site ventilator services. Client will assist with the rotation of equipment on and off of apparatus and make an effort to maintain a steady flow of equipment to minimize Contractor idle time. Expenses Contractor will be responsible for all expenses required to perform services listed on Page 1, except for the following, which will be paid for by Client: Parts to complete required repairs. Additional labor required for any required repairs. Shipping charges for ship -in contracts. Contractor shall submit an itemized statement of these expenses. Client shall pay Contractor within 45 days from the date of each statement. Exclusions Repairs that require proprietary tools or fixtures not available for purchase from the device manufacture. Repairs that require proprietary software installation or software configuration not available for purchase from the device manufacture. Repairs that require restricted parts or sub -assemblies that we are unable to procure from the device manufacture. Repair of ParaPac and VentiPac ventilators is limited to level(s) 1-2 as described in the manufacture service manual. Level 3 repairs are only available from the manufacture at their UK location. Supply of parts and accessories to complete repairs. Repairs Repair services will be available at a discounted labor rate of $100.00 per hour with a 1 hour minimum for a period of 1 calendar year after the date of annual inspection. Client will be charged for required labor, materials, and any return shipping charges. Repair services required beyond 1 calendar year after annual inspection will be charged the standard rate of $200.00 per hour with a 1 hour minimum. Deficiencies found During Annual Inspection: Equipment that is non -conforming or that fails any part of the inspection procedure will be evaluated on a case by case basis to determine what is required to mitigate the issue. For Defibrillators and AEDs: If the required repair involves a calibration or repairs that do not involve opening and or separating the device case to repair, no additional labor charges apply if the issue is found during the annual inspection. Contractor will charge for materials only and there will be no additional labor charges. Repairs that require opening and or separating the device case to repair will be charged 50% of the standard hourly rate of $200.00 per hour with a 1 hour minimum charge plus required materials to complete the repair. An estimate will be provided and must be approved by the Client prior to any work being started. If Contractor is unable to perform required repairs due to proprietary components, Client will utilize manufacturer depot service and Contractor will not bill Client for any labor, materials, and inspection fees. For Ventilators: Labor for device calibrations is included in the annual preventative maintenance fee given that the calibration is performed at the time of annual service. Repairs other than calibration during annual service will be charged 50% of our hourly rate of $200.00 per hour with a 1 hour minimum charge plus required materials to complete the repair. An estimate will be provided and must be approved by the Client prior to any work being started. In all cases for Defibrillators, AED, and Ventilators: If Contractor is unable to pass a device during the scheduled annual inspections and is unable to resolve the issue by calibration or repair, no charges apply for the affected device. AED Batteries For a period of 1 year after the last date of inspection, Contractor will allow the purchase of 1 AED battery for each AED serviced at a discounted rate of 40% off current retail pricing plus shipping charges. State and Federal Taxes Client will not: (a)withhold Social Security and Medicare taxes from Contractor's payments or make such tax payments on Contractor's behalf, or (b)withhold state or federal income tax from Contractor's payments or make state or federal unemployment contributions on Contractor's behalf. Contractor will pay all applicable taxes related to the performance of services included in this proposal. This includes income, Social Security, Medicare and self-employment taxes. If Contractor is required to pay any federal, state or local sales, use, property or value added taxes based on the services provided under this Agreement, the taxes shall be separately billed to Client. Client shall be responsible for paying any interest or penalties incurred due to late payment or nonpayment of any taxes by Client. Governing Law This agreement will be governed by and construed in accordance with the laws of the state in which the services are provided. DiaMedical 7013 Orchard Lake Rd., Suite # 110 West Bloomfield, MI 48322 Bill To Mark Dollinger Please Provide ��1rr�1 Pip, 141"", a division of DiaMedical USA �fe�%d QUOTE # 62355 Ship To Mark Dollinger Please Provide Notes: Please provide the correct quantity and full To Order: orders@diamedicalusa.com payment to confirm this order Fax: 248-671-1550 MY Description Part Number Price per Unit Total Standard Preventive Maintenance - Lifepak 500 PM-LP500 175.00 175.00 AED - Customer To Send Equipment (Per Defibrillator) PM Includes: - General Function Analysis - Calibration - Battery Capacity Check - Electrical Safety Evaluation - AED - Paddle Inspection - Pacing Cleaning: - Basic Cleaning of External Surfaces - Basic Cleaning of Accessories 2/18/2019 Total Email Orders To: Orders@DiaMedicalUSA.com We can provide any part or Order Online At: WE CAN mattress for any hospital bed, www.DiaMedicalUSA.com 00 THIIATIincluding obsolete parts! www.MedMattress.com P. (877) 593-6011 1 F. (248) 671-1550 Page 1 DiaMedical USA 7013 Orchard Lake Rd., Suite # 110 West Bloomfield, MI 48322 Bill To Mark Dollinger Please Provide Notes: Please provide the correct quantity and full payment to confirm this order a division of DiaMedical USA QUOTE # 62355 Ship To Mark Dollinger Please Provide To Order: orders@diamedicalusa.com Fax: 248-671-1550 Qty Description Part Number Price per Unit Total *Preventive maintenance does not include major repairs, replacement parts or shipping charges. If equipment fails inspection, a quote will be provided for necessary repairs. *Equipment must be received within two (2) weeks of PO issue date. If equipment is not received, the order may be cancelled and you may be invoiced for shipping. *Please send all accessories with unit being serviced. *Quote is valid for 45 days. 2/18/2019 Total $175.00 WE CAN We can provide any part or mattress for any hospital bed, 00 I including obsolete parts! THAT Email Orders To: Orders@DiaMedicalUSA.com Order Online At: www.DiaMedica[USA.com www.MedMattress.com Page 2 P. (877) 593-6011 1 F. (248) 671-1550 CONTACT US: (877) 593-6011 (M-F: 7-6 EST) My Account] Welcome, mdolling I Home / Medical..Equipmgnt / On -Site Re,p Preventive M.aintenance / AEDS & Defibrillators - & ............... Service & Rqf,@irs / Zoll AED Plus / Standard Preventive Maintenance - Zoll AED Plus STANDARD PREVENTIVE MAINTENANCE - ZOLL AED PLUS PM-AED Plus U d, Te -�ry: Zoll AED Plus q,- I $175.00 Quantity Pescri2tion Standard Preventive Maintenance -Zoll AED Plus - Customer To Send Equipment (Per Defibrillator) PM INCLUDES: - General Function Analysis - Battery Capacity Check - Electrical Safety Evaluation -AED - Paddle Inspection - Pacing Cleaning: - Basic Cleaning of External Surfaces - Basic Cleaning of Accessories *Optional Packaging Service Available Includes: - Boxes - Filler Foam - Shipping Labels - Shipping Insurance BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date Name 3/14/2019 Mark Doi Department SBPD BPW Date 3/26/2019 Phone Extension 7677 Required Prior to Submittal to Board ....... ...�..�.......�..._. _ ........_. Legal X Attorney Name Geovanny Martinez/Clara McDaniels Controller review is required for all Contracts $5,000.00 or more Controller ® and greater than one year in length per the City Purchasing Policy Purchasing Check the A Agreement Professional Services Bid Opening Quote Opening Chg Order No. Ease./Encroach. Other: pro riate Item _— Contract I —I Amendment for All Submissions ................. _ .._ Proposal n Bid Award ❑ Req. to Advertise Q Quote Award El C/O & PCA No. ❑ PCA ❑ Traffic Control E-] Resolution El Claim Reouired Information Company or Vendor Name N eVonder Biomedical Addendum ❑ Title Sheet ❑ Yes ❑ If Yes, Approved by Purchasing New Vendor 0 No MBENVBE Contractor ❑ WBE Completed E-Verify Form Attached ❑Nos Project Name AED Service Agreement Project Number __... Funding Source Other Operating Supplies Account No. 101-0801-421.22-24 Amount $4,860 Terms of Contract 1 Year Purpose/Description South Bead Police Department reguest approval of service a reement to inspect and service all SBPD AED units For Change Orders Only Amount of ❑ Increase $ __..._...._. ........ Decrease $ Previous Amount Current Percent of Change: % New Amount $ Total Percent of Change:_...__....._.....%..-.................................................. _.._..- ............ .._...... _ ... Time Extension: �...__... _ _ _ ..._ .._ _............... Dispersal After Approval Copy Original ® ❑ Division Chief Tim Lancaster ® ❑ Mark Dollimnger -m___.__......................... ............. _... .................... __