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HomeMy WebLinkAboutProposal - EnviroSolutions Inc - Water Works 2019 SemiAnnual Groundwater Sampling and Reporting1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SMITH BEND_ INDIANA 46601-1930 CITY OF ♦ 1 PETE BUTTIGIEG, MAYOR i1A';1 OF PUBLIC WORKS March 26, 2019 William Karban Enviro Solutions, Inc. 317 S. Eddy Street South Bend, IN 46615 RE: Proposal Dear Mr. Karban: PHONE 574/235-9251 FAX 574/ 235-9171 The Board of Public Works, at its meeting held on March 26, 2019, approved the above referenced proposal regarding Water Works 2019 semiannual groundwater sampling and reporting in the amount of $13,185. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE MILLER ELIZABETH A. MARADIK LAURA O'SULLIVAN THERESE J. DORAU EnviroSohAtiorls February 20, 2019 Sent via email to: msmith@southbendin.gov southbendin.gov Ms. Michelle Smith City of South Bend Water Works 830 N. Michigan Street South Bend, IN 46601 RE: Water Works 2019 Semiannual Groundwater Sampling and Reporting Proposal# 2-3284-19 Dear Ms. Smith: EnviroSolutions appreciates the opportunity to provide the City of South Bend this proposal for groundwater sampling and reporting services in the vicinity of Water Works facilities. This proposal has been developed after several discussions and correspondence between EnviroSolutions and the City of South Bend team members, along with a thorough review of available historical documentation. The scope of work is described below. SCOPE Task 1: Groundwater sam lin EnviroSolutions will locate designated City of South Bend monitoring wells, open each well, gauge depth to groundwater, use low flow sampling procedures to collect groundwater samples, and submit the samples for analysis of select parameters. The list of monitoring wells and their analytical parameters are listed here: Cleveland Road collect field Nara ncters and submit sa_i es for Chloride �ill: MW-ls, MW-lm, MW-ld, MW-2s, MW-2m, MW-2d, MW-3s, MW-3m, and MW-3d Nort1i Station(only collect field parameters): MW-Is, MW-lm, MW-ld, and MW-Xs, MW- Xm, and MW-Xd (X - not previously identified monitoring well). South collect field parameters and submit samples for analysis of VO 's Chloride Ammonia and Nitrate): CA-MW-I, MS-004s, MS-004m, MS-004d, CA-PZ-1, CA-PZ-2, CA-PZ-4, PW-I, PW-2, SMW-3s, SMW-3m, SMW-3d, SMW-4s, SMW-4m, SMW-4d, SMW-5s, SMW-5m, SMW-5d During the low flow sampling process, EnviroSolutions will record the stabilization of the following geochemical parameters: pH, ORP, D.O. (dissolved oxygen), conductivity, and turbidity. EnviroSolutions will preserve, package, and deliver the samples to the City of South Bend laboratory and the Eurofins Eaton Analytical laboratory in South Bend, IN, under chain of custody for analysis of volatile organic chemicals, chloride, ammonia, and nitrate. Analytical costs are not included in this proposal. Groundwater sampling events will be conducted in April and October of 2019, Task_2: Data consolidation and presentation, EnviroSolutions will reduce all field and laboratory analytical data collected during groundwater sampling activities. We will incorporate the results into the databases EnviroSolutions developed for the City of South Bend municipal source groundwater monitoring program. The databases allow for trend analysis and comparison to state and federal screening levels. EnviroSolutions will describe the field operations and present the results in a brief report for the City of South Bend. Reports will be submitted in May and November of 2019. COST The estimated costs for labor and materials to complete the requested tasks based on our current understanding is $12,725.00. If costs change based on actual site conditions, EnviroSolutions will seek approval from the City of South Bend prior to proceeding. These costs do not include laboratory analytical services. Opt0nal Task 3: South Well Field Moiii taring Wcli_Ejevation Survey EnviroSolutions will survey the elevations of the top of casing and ground surface at all monitoring wells sampled in the South Well Field relative to an area bench mark. The elevation data, combined with the depth to groundwater measurements collected during sampling, can be used to demonstrate the groundwater surface contours in the South Well Field area. Groundwater surface contours drawn on the aerial view of the South Well Field illustrate the groundwater flow direction. In turn, the groundwater flow direction can provide assistance in predicting the movement of dissolved chemicals in area groundwater. The cost for EnviroSolutions to conduct the elevation survey, reduce the survey data, and provide the information to the City of South Bend is $460.00. If the City of South Bend chooses for EnviroSolutions to perform the survey task, this one-time cost would be added to the total cost. TIMELINE Services will be scheduled immediately upon receipt of a completed proposal acceptance form. After receipt of the proposal acceptance form, EnviroSolutions will complete the requested work under the schedule mandated by City of South Bend. As stated above, the intended schedule for groundwater sampling activities to occur in April and October of 2019. Summary reports will be submitted to the City of South Bend in May and November of 2019. Thank you for the opportunity to provide services to the City of South Bend. If you have any questions in the meantime, please contact me by email: bk�trbaii(�t)envii�osowltitionsanc.t,f t. Sincerely, EnviroSolutions, Inc. William J. Karban Senior Geologist PROPOSAL ACCEPTANCE SHEET Description of Services: Water Works 2019 Semiannual Groundwater Sampling Project Name/Client Name: City of South Bend Project Location: Various locations, South Bend, IN Proposal No. and Date: Proposal # 2-3284-19, February 20, 2019 Your signature or an authorized representative's signature on this form will provide authorization for EnviroSolutions, Incorporated (EnviroSolutions) to proceed and constitutes acknowledgment of the scope of work and costs up to $12,725.00. If the City of South Bend chooses for EnviroSolutions to perform the South Well Field Monitoring Well Elevation Survey task for an additional $460.00. Please indicate this choice in the "special instructions" blanks below. AP K and of PuWk Works Authorized Representative MAR 2J3 Z 1.9 Signaatua.e t FOR PAYMENT OF CHARGES: Charge Invoice to the Account of: Firm ............................... StreetAd...................................................................................�A... ,,,,, ��A.._��,_�.�A,,.. . Attention.._._._ . ...................................... .........................................................1"eGcplac�aae FOR APPROVAL OF CHARGES: Send Invoice To: Firm Street Address Attention °1"c6�l�l�o�ae Zip Code If invoice is to be mailed for approval to someone other than the account charged, please indicate in the space above. Invoices for completed work will be issued every four weeks for continuous or extended projects unless otherwise agreed. SPECIAL INSTRUCTIONS ENVIROSOI..UTIONLINCOIIPORA"I'IPJ) GENERAI.TERNIS ANII Co NI)rrl+I'IN'S 1. SCOPE OF WORK EnviroSolutions, Incorporated (EnviroSolutions) shall perform the services defined in this contract and shall invoice the Client for those rates shown on the attached fee schedules. Any estimate of cost to the Client as stated in this contract shall not be considered as a fixed price, but only an estimate (unless otherwise specifically stated in this contract). EnviroSolutions will provide additional services under this contract as requested by the Client and invoice the Client for those additional services at the listed standard rates. The prices shown will be valid for- ninety (90) days unless otherwise stated in the proposal. H. RIGHT OF ENTRY The Client will provide for right of entry of EnviroSolutions personnel and all necessary equipment to the project site or sites, in order to complete the work, r r HL INVOICES EnviroSolutions will submit invoices to Client as final bill upon completion of services. Invoices will show charges as detailed on the crrckfised project corn i ntimate. Standard invoicing occurs at monthly intervals. Should the duration of the project exceed one month, the doll at arnouut invoiced will reflect the percentage of the scope of work completed. No work will be completed beyond the scope of work oudincd in the prplc~r~t proposal without as dloruratianr lh,un the chent. Any charge, aassoviatexl Milt work coanptleted beyond the scot. e of work outlined in the paanp(,vgal will he invoiecd ats a separate chaaj?,e, to the Client, accompanied by dmw ri mentaation of"Client appn)varl. I'ltete shall lie no retainafc, rmlc-ss otherivisc agrees] upm',)u in the connawt.. Payment is due within (35) days after the receipt of invoice and interest charges will wean thirty (30) days I"worn invoice date„ Any rctsimable attu, rney's fees, colkx'fion ices or other costs incurred in collw'ing any non -disputed delinquent amount shall be paid by Clierat. The Client agrees to pay EnvrrtaSolutions for its services in accordance with the above agreement, regardless of whether or not he has been paid by his Client, 1V. OWNERSHIP OF DOCUMENTS All reports, boring logs, field clatat,, field notes, labomtory test data, c alculations, estimates and other documents prepared by EnviroSolutions, as instruments of service, shall remain the property of EnvirtSolutions. Client agrees that all reports and other work furnished to the Client or his agents, which are not paid for, will be returned upon demand and will not be used by the Client for any purpose whatsoever. EnviroSolutions will retain all pertinent records relating to the services prctlorrraW lin to period of five years following submission of the report, during which period the records will be made available to the Clicrnl rut all r+.apsonable times. V. DISPUTES In the event that a dispute should arise relating to the performance of the services to be provided under this Agreement, and should that dispute result in litigation, it is agreed that the prevailing party shall be entitled to recover all reasonable costs incurred in the defense of the claim, including staff time, court costs, attorneys fees and other claim related expenses. VI. STANDARD OF CARE Services performed by EnviroSolutions under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. No other warranty, express or implied, is rraade„ VI1. TERMINATION I Iris Agreement may be terminated by either party upon seven (7) days wtolten notice in the event ail' substantial failure by the other pa ity to perl%rtrn in:acca'onlance with the terms herein. Such termination shall not be ellrcw five if that sulaslantial failure has been renteulacd before expiration of the period specified in the written notice. in the event of termination, EnviroSolutions shall be paid for services performed to the termination date plus reasonable expenses to demobilize. In the event of termination, or suspension for more than three (3) months, prior to completion of all reports contemplated by this Agreement, EnviroSolutions may complete such analysis and records as are necessary to completc at report on the services lata°fonued to date of notice of termination or suspension. The expenses of termination or suspension shall include all chrco costs in completing such analysis, records and reports. Vlll. ASSIGNS Neither the Client nor EnviroSolutions may delegate, assign, sublet or transfer its duties or interest in this Agreement without the written consent of the other party. Furthermore, this agreement contains each and every agreearnant and uuulerstrnttding between the parties relating to its subject matter. It may not be altered or amended except in writing and signed by I'ra'rththe Client and EnviruSolul ions. iX. CONFLICTS Should any element of the Terns and Conditions be deemed in conflict with any element of the contract referenced above, unless the contract clearly Voids the conflicting element in the Terms and Conditions, wording of the Tentrs and Condiuons shall govern. Any clerncnt oI this' argrecinent Inter held to violate a law orregulation shall be deeuued void, but all rcunaining provisions shall continue in liar°ce. X. SAFETY EnviroSolutions is only responsible for the safety on site of its own employees and subcontractors. However, this shall not be construed to relieve Client or any of its contractors from their responsibilities for maintaining a safe job site. Neither the professional activities of EnviroSolutions employees and subcontractors shall be construed to imply EnviroSolutions has any responsibility for any activities on site performed by personnel other than EnviroSolution's employees or subcontractors. XI. DELAYS 1N WORK EnviroSolutions will pursue the work in an efficient and expeditious manner consistent with good quality practices. EnviroSolutions will not be responsible for delays in the work caused by Client or its agents, consultants, contractors or subcontractors. Stand-by or non- productive time for delays in our work caused by Client will be charged as work time unless provided for as a separate item in the contract or other mutually agreed upon contract. XII. CONSEQUENTIAL DAMAGES Client shall not be liable to EnviroSolutions and EnviroSolutions shall not be liable to Client for any consequential damages incurred by either due to the fault of the other, regardless of the nature of this fault, or whether it was committed by the Client or EnviroSolutions, their employees, agents or subcontractors. Consequential damages include, but are not limited to, loss of use and loss of profit. XIII. FAILURE TO FOLLOW RECOMMENDATIONS EnviroSolutions will not be held liable for problems that may occur if EnviroSolution's recommendations are not followed. Accordingly, Client waives any claim against EnviroSolutions, and agrees to defend, indenmify and hold EnviroSolutions harmless from any claim or liability for injury or loss that results from failure to implement EnviroSolution's recommendations, or fi•om implementation of EnviroSolution's recommendations in a manner that is not in strict accordance with therm. Client also agrees to compensate EnviroSolutions for any time spent and expenses incurred by EnviroSolutions in defense of any such claim, with such compensation to be based upon EnviroSolution's prevailing fee schedule and expense reimbursement policy. XIV. DISPOSAL OF SAMPLES Samples of soil, rock, water, waste or other materials contaminated by hazardous substances, including asbestos, obtained from the project site are the property of the Client. EnviroSolutions shall retain such samples for no longer than thirty (30) calendar days after the issuance of any document that includes the data obtained fi-orn them, unless other arrangements are mutually agreed upon in writing. It is the Clients responsibility to select and arrange for lawful disposal procedures which encompass removing the contaminated samples fiorn EnviroSolution's custody and transporting them to a disposal site. Accordingly, unless Client indicates otherwise within the thirty (30) day period referenced above, Client hereby instructs EnviroSolutions to make arrangements, as Client's agent, for proper transportation and disposal of samples with appropriate licensed parties. Due to the risks to which EnviroSolutions is exposed, Client agrees to waive any claim against EnviroSolutions, and to defend, indemnify and hold EnviroSolutions harmless from any claim or liability for injury or loss arising from EnviroSolutions service as Client's agent in arranging for proper transportation and disposal of contaminated samples. There may be extra costs involved in this disposal arranged by EnviroSolutions, especially if contaminated samples constitute a large quantity or the samples are contaminated with highly toxic and/or- hazardous substances (i.e. PCBs, Dioxins, Cyanide, Pesticides, etc.). Client agrees to pay all transportation and disposal costs or EnviroSolutions will return samples to the project site. When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF '`............ ) SS: SAr _ COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in Non -Collusion Non -Debarment Affidavit Non Iran Form 2016 the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Non -Collusion Non -Debarment Affidavit Non Iran Form 2016 Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 1 111- day of M414h, 20 (8lWYCWWT*WWE*=07/24/M6 JACOBR RNotary Public Primatlly a inC i � 1 CIV VW o S Ot ✓F7oNI, ' Contractor/I .i............... lel (t`inn) _ .......... .... Signature of Contractor/Bidder or Its Agent Printed Name and Title Subscribed and sworn to before me this l day of _'2011 My Commission Expires '7 Pt'&G r y Aublic County of Rt :5. J Pr,'mari eaflo4rilfti- Non -Collusion Non -Debarment Affidavit Non Iran Form 2016 4 � � a4 ww�ps ttr�w.ww a.�«. � ,h:�'�d ��« �i &�;'I � d� � � �.� ,p "' � �' �� m �!�d w W` ��'v i" � � V�, a �1 �k. °m� and � "C' "�"�� � ""��� a� BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 3/14/19 Department Name Michelle Smith Utilit NVater Works BPW Date 3/26/19 Phone Extension 5994 e� uircci Prior to Submittal to Board BPW Attorney ® Attorney Name Sandra ilwednlned Dept. Attorney ❑ Attorney Name Purchasing ❑ Check the 't o rite Item Te - �c��14 Professional Services Agreement Contract �] Open Market Contract El Amendment/Addendum ❑ Bid Opening El Bid Award E] Quote Opening ❑ Quote Award E] Proposal Opening ❑ C/O & PCA No, R Chg. Order, No. ❑ Traffic Control Other: Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract u ired Information EnviroSolutions Yes No d fin- All Submissions Proposal — l Special Purchase, QPA El Req. to Advertise ❑ Title Sheet ❑ Reject Bids/Quotes PCA ❑ Resolution F-1 Ease./Encroach It Yes, Approved by Purchasing ❑ MBE Completed E-Verify Form Attached ® Yes WBE ❑ No Water Works 2019 Semiannual Groundwater Sampling and ReportingProposal #2-3284-19 Water Works O eratina Fund 620.0640.602.31.06 .......... _....... Purpose/Description Groundwater sam lin at severaN of our monitorin wells surroundin wellfields where they is a contamination concern. Also a survey of the monitorinq wells around South Station fora Iroundwater flow ma . ��� For Cl:�ao Orders Ont Amount of � Increase $ Decrease ($ ) Previous Amount $ Increase % Current Percent of Change: Decrease ( % New Amount $ Increase Total Percent of Change: Decrease ( % Time Extension Amount: New Completion Date: