HomeMy WebLinkAboutOpening of Bids - Main & Jefferson Earthwork Project No 119-022 - Hardman ConstructionCITY OF SOUTH BEND, INDIANA
CONTRACTOR'S BID FOR PUBLIC WORK
Project Name
Project No.
For Bids Due
Main & Jefferson Earthwork
119-022
March 26, 2019
0
i
PART
(Must be completed for all bids. Please type or print)
Date: _ u Bidder (Firm): t) -r?mAr4
Address: V . ,, e � ✓ .
City/State/Zip: p ° % Telephone Number:
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
Main & Jefferson Earthwork
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
Abonmarche Consultants. Inc.
and dated ." 2„ 01 for the sum of (enter the Total Bid as shown on the Proposal)
(Enter sure of Total Base Bid plus 91ternates shown on Proposal) (Numerical)
The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in
the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance
with the notice. Any addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that
shown in the original contract if accepted by the Ci y Ve
uth Bend. f e bid t be awarded on a unit
basis, the itemization of the units shall be shown a rat ao nt.
ByKA
,.,.
(Printed Name of Person Signing)
ACCEPTANCE
The above bid is accepted this
Subject to the following conditions:
BOARD OF PUBLIC WORKS
Gary A. Gilot, President
day of
2019
Suzanna M. Fritzberg, Member
Elizabeth A. Maradik, Member Therese J. Dorau, Member
Laura L. O'Sullivan, Member Attest: Linda M. Martin, Clerk
Version 1/17/2019 Contractor's Bid for Public Works - 2
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Telephone Number
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OASE BID TOTAILoom
(Printed Name of Person Signing)
Version 1/17/2019 Contractor's Bid for Public Works - 7
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION
REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-
DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL
PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF _? I ::_............ )
SS:
1 &->,0w COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury
that:
1. Contractor has not, nor has any other member, representative, or agent of the firm, company,
corporation or partnership represented by him, entered into any combination, collusion or agreement with
any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding
nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and
without any agreement, understanding or combination with any other person in reference to such bidding.
Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or
indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals
are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal department or agency; and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency
or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as
amended from time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor
is engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran;
or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
Version 1/17/2019 Contractor's Bid for Public Works - 4
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any
employee or contract with a person that the Contractor subsequently learns is an unauthorized alien.
Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's
newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's
documentation of enrollment and participation in the E-Verify Program is included and attached as part of
this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public contract to
certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien,
and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees
to maintain this certification throughout the term of the contract with the City of South Bend, and understands
that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision
no later than thirty (30) days after being notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City
of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or
applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions,
or privileges of employment, or any matter directly or indirectly related to employment because of race, sex,
religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or
disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any
combination of the foregoing including, but not limited to, public works contracts awarded under public
bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards,
or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors
certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise
("WBE") as a factor in determining the lowest, responsible, responsive bidder.
In no event shall persons or entities seeking the award of a City contract be required to award a subcontract
to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a
discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from
being awarded a City contract for a period of one (1) year from the date of such determination, and such
determination may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made
a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its
agencies, boards or commissions,
Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the
performance of this contract with privileges of employment, or any matter directly or indirectly related to
employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation,
handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of
contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my statutory
obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby
certify that I and all subcontractors employed by me for this project will use steel products or foundry
products made in the United States on this project if awarded. I understand I have an affirmative duty to
notify the City in my bid that my proposal does not include the use of steel products or foundry products
made in the United States. I understand it is my sole obligation and responsibility to provide a justification
to the City, subject to review and approval, why the cost of United States made steel or foundry products is
unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry
products made in the United States, the City, through its director of public works, shall make a determination
if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder
Version 1/17/2019 Contractor's Bid for Public Works - 5
may result in forfeiture of contractual payments.
e
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid
for public works are true and correct.
Dated this day ol',,,� "° red 2019
Subscribed and sworn to before me this a' -
My Commission Expires �h Ic a - �
County of Residence
AIA 010A A,J�� C
ont�•�c�t�ar�°L clue° �rm�a� . ��' t"
Sighature )f Conttautc irld or Its Agent
Printed Name and Title
- day of L 2019
Notary Public
HEIDI ANDERSON
NOTARY PUBLIC - STATE OF MICHIGAK,
COUNTY OF O
My Commission Expires December 22. 2020
Version 1/17/2019 Contractor's Bid for Public Works - 6
_AIA Documenit A31OTM - 0
CONTRACTOR:
Vance, legal status and address)
Hardman Construction, Inc.
242 South Brye Road
Ludington, M149431
SURETY:
(Name, legal status and principal
place of business)
Hartford Accident and Indemnity Company
One Hartford Plaza, T-4
OWNER: Hartford, CT 06155
(Name, legal status and addrels) y�
U, .,.� t � tY rV"k a •lt,r.
13 1 Loy
BOND AMOUNT: Five Percent of Bid (5% of Bid)
This document has important legal
consequences. Consultation with
an attorney is encouraged with
respect to its completion or
modification.
Any singular reference to
Contractor, Surety, Owner or
other party shall be considered
plural where applicable.
PROJECT: GaL.r�� �a �a Sow EO,I(✓`([r Prbs�t� jLlb : (— O 2 �—
(Name, location or address, and Project number, i% any)
The Contractor and Surety are bound to the Owner in the amount set forth above, for the payment of which the Contractor and
Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, as provided herein. The
conditions of this Bond are such that if the Owner accepts the bid of the Contractor within the time specified in the bid documents, or
within such time period as may be agreed to by the Owner and Contractor, and the Contractor either (1) enters into a contract with the
Owner in accordance with the terms of such bid, and gives such bond or bonds as may be specified in the bidding or Contract
Documents, with a surety admitted in the jurisdiction of the Project and otherwise acceptable to the Owner, for the faithful
perl'ormanc ol'such Conlract and fin, the Prompt payment of laba"or and material himiished in the prosecution thereof; or (2) pays to the
0,micr the dlffcrcnce, trot to exceed tl'tc aonount: of this Bond, b-et-een the amount specified in said bid and such larger~ arnotaall fbr
which the Owner may in good faith contract with another party to perloriti the work covered by said bid, then this obligalion shall be null
and void, olhcilvise to remain is full foreu art(] effect. TheSurety hereby waives any notices of aoi agreement between the Owner and
Contractor to extend the time in which the Ownermay accept the bid. Waiver of notice by the Surety shall not apply to any extension
exceeding sixty (60) days in the aggregate beyond the time for acceptance of bids specified in the bid documents, and the Owner and
Contractor shall obtain the Surety's consent for an extension beyond sixty, (60) days.
If this Bond is issued in connection with a subcontractor's bid to a Contractor, the term Contractor in this Bond shall be deemed
to be Subcontractor and the term Owner shall be deemed to be Contractor.
When this Bond has been fumished to comply with a statutory or other legal requirement in the location of the Project, any provision
in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions conforming to such
statutory or other legal requirement shall be deemed incorporated herein. When so furnished, t: a intent is that this Sond ,xh It be
construed as a statutory bond and not as a common law bond.
gncd and sealed this aL day of rAOLr'�t- 291 °'I
1
Hardman Ia ✓)
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(Prirtci 'i (Seal)
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(Witness) Heather Buonodono
(Title)
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(Sea!)
(Title) John 1.1"TostyLr Attorney -in -Fact
InItAIA Document A310Tu— 2010. Copyright @1963, 1970 and 2010 by The American Institute of Architects. All rights reserved. WARNING: ; hJls Ate,
c... rr _�-_< :, u; ±;tc:r: _., ar ., r,;,ay;:n!a li?:.• +r:r u:?e==�c•:r;na .:p,aUas. ilrauihn;irc^ : ors ,3 dis'i. .. _ .. _ or
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a :. ,. us :+ will , ;:: .. ,t.... .z.i ;_ thr :., xi .c;i7e;rt,; ,:Y : o<.:ic...a n.aer t: a a
Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AIA Contract Documents, e-mail
The American Institute of Architects' legal counsel, rg0lii rii8a' @aq,g M1110
Direct Inquiries/Claims to:
THE HARTFORD
BOND, T-12
One Haford Plaza
v0ERu"F ATTU"RNEY Hartford, Conne tcut06155
Llwnd f"I sirna111"awa6_ r �frartl.c 21
call: 888-266-3488 or fax: 860-7757-5835
KNOW ALL PERSONS BY THESE PRESENTS THAT: A enc Code: 61-150405
Hartford Fire Insurance Company, a corporation duly organized under the laws of the State of Connecticut
Hartford Casualty Insurance Company, a corporation duly organized under the laws of the State of Indiana
Hartford Accident and Indemnity Company, a corporation duly organized under the laws of the State of Connecticut
Hartford Underwriters Insurance Company, a corporation duly organized under the laws of the State of Connecticut
Twin City Fire Insurance Company, a corporation duly organized under the laws of the State of Indiana
Hartford Insurance Company of Illinois, a corporation duly organized under the laws of the State of Illinois
Hartford Insurance Company of the Midwest, a corporation duly organized under the laws of the State of Indiana
Hartford Insurance Company of the Southeast, a corporation duly organized under the laws of the State of Florida
having their home office in Hartford, Connecticut, (hereinafter collectively referred to as the "Companies") do hereby make, constitute and appoint
up to the amount of Unlimited :
Daniel Cusenza, John T. Foster, Lori A. King -Clyde, James N. Slear of
LANSING, Michigan
their true and lawful Attorneys) -in -Fact, each in their separate capacity if more than one is named above, to sign its name as surety(ies) only as
delineated above by ®, and to execute, seal and acknowledge any and all bonds, undertakings, contracts and other written instruments in the
nature thereof, on behalf of the Companies in their business of guaranteeing the fidelity of persons, guaranteeing the performance of contracts and
executing or guaranteeing bonds and undertakings required or permitted in any actions or proceedings allowed by law.
In Witness Whereof, and as authorized by a Resolution of the Board of Directors of the Companies on May 6, 2015 the Companies have
caused these presents to be signed by its Senior Vice President and its corporate seals to be hereto affixed, duly attested by its Assistant
Secretary. Further, pursuant to Resolution of the Board of Directors of the Companies, the Companies hereby unambiguously affirm that they are
and will be bound by any mechanically applied signatures applied to this Power of Attorney.
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110, �;u�•��,
John Gray, Assistant Secretary
STATE OF CONNFC'TICUT
ss. Hartford
COUNTY OF HARTFORD
M. Ross Fisher, Senior Vice President
On this I Ith day of January, 2016, before me personally came M. Ross Fisher, to me known, who being by me duly sworn, did depose
and say: that he resides in the County of Hartford, State of Connecticut; that he is the Senior Vice President of the Companies, the corporations
described in and which executed the above instrument; that he knows the seals of the said corporations; that the seals affixed to the said
instrument are such corporate seals; that they were so affixed by authority of the Boards of Directors of said corporations and that he signed his
name thereto by like authority.
0
Nora M. Stranko
Notary Public
CERTIFICATE My Commission Expires March 31, 2018
I, the undersigned, Assistant Vice President of the Companies, DO HEREBY CERTIFY that the above and foregoing is a true and correct
copy of the Power of Attorney executed by said Companies, which is still in full force effective as of 3b-1, I q
Signed and sealed at the City of Hartford.
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Kevin Heckman, Assistant Vice President
NOTICE TO BIDDERS
Notice is hereby given that the City of South Bend, Indiana, Board of Public Works will receive sealed bids
at the Office of the Board of Public Works, County -City Building Room 1316, 227 West Jefferson Blvd,
South Bend, Indiana, 46601 until the hour of 9:30 a.m., Local Time, on March 26, 2019 for the following:
Main & Jefferson Earthwork
Project No. 119-022
Work includes: Installation of an earthwork retention system at the southwest corner of the intersection of
South Main Street and West Jefferson Boulevard in South Bend, all more particularly described in plans
and specifications prepared by Abonmarche Consultants, Inc. and plans prepared by KTGY Architecture +
Planning, and Tylik Gustafson Reckers Wilson Andrews, LLC.
The Contract Documents are on file and available for public inspection commencing on the first advertise
date during regular working hours at the Department of Public Works (1316 County -City Building, South
Bend, Indiana), and at MACIAF 3215-A Sugar Maple Court, South Bend, IN 46628. Additionally, the
Contract Documents will be available that same day for inspection or purchase at American Reprographics
Company ("ARC", located at 1303 Northside Blvd., South Bend, Indiana, 46615), http://www.e-arc.com,
(574) 287-2944, toll free at (800) 783-7231. There will be a non-refundable charge for reproduction as set
by ARC for every set of documents for all bidders.
Bids must be on the City of South Bend Contractor's Bid for Public Work Form, accompanied by a Certified
Check or Bid Bond in the amount of not less than five percent (5%) of the base bid plus any alternates, in
a sealed envelope noting the project name, number and your company's information on the front.
Each bidder or contractor (hereinafter the contractor) must comply with "City of South Bend EEO
Contracting Provision Diversity Utilization" included in the specifications as to each construction trade it
intends to use on this construction contract and all other construction work (both federal and non-federal)
in the St. Joseph County area during the performance of this contract or subcontract. The contractor
commits itself to the goals for minority manpower and all other requirements, terms and conditions of these
bid conditions by submitting a properly sealed bid. Woman and Minority -Owned Business Enterprises
(W/MBE) are encouraged to respond to this notification. It is the sole responsibility of the potential bidder
to comply with all submission requirements applicable to the bidder in Section 6-63 of the Responsible
Bidder Ordinance no later than the date of the public bid opening. Please note: The City reserves the
right to request supplemental information provided by the bidder, and may also conduct random
inquiries of the bidder's current and previous customers regardless of pre -qualified status.
A Pre -Bid Conference will be held on March 18 201.9 at 11.00 am Local Time at the City of South Bend
Board of Public Works Conference Room, 227 West Jefferson Boulevard, Room 1316. Any questions
about bidding conditions must be addressed to the Owner in writing no later than 4:00 pm on Thursday,
March 21, 2019.
The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids
which, in its judgment, will be to the best interests of the City of South Bend. If the Board elects to award
the base bid plus an alternate(s), the Board will look at the totality of the cost when determining the
lowest, responsive and responsible bid.
BOARD OF PUBLIC WORKS
Linda M. Martin, Clerk
Publish two (2) times:
March 8, 2019
March 15, 2019
CITY OF SOUTH BEND
STATEMENT OF POLICY
Version 7/20/2018 General Conditions - 1
The Board of Public Works of the City of South Bend has adopted the following policy regarding
the receipt of sealed bids:
All sealed bids submitted to the Board of Public Works must be
received in the Board of Public Works Office, 1316 County -City
Building, South Bend, Indiana, no later than the advertised time on
the advertised date of the bid opening.
It shall be the responsibility of the bidder to see that his/her bid is
received prior to the deadline stipulated in the bid advertisement.
Bids submitted by mail and received after the advertised time
deadline will not be considered by the Board.
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
Linda M. Martin, Clerk
NOTE: Incoming mail does not reach the Board of Public Works until after 9:30 a.m. Local
Time. If you are sending your bid via Federal Express or another overnight source, please
confirm that your package will arrive before the bid opening date and time.
Version 7/20/2018 General Conditions - 2
CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S BID FOR PUBLIC WORK
RESPONSIBLE BIDDER CHECKLIST
Project Name Main & Jefferson Earthwork
Project No. 119-022
For Bids Due March 26, 2019
Contractor Name:
The City seeks to enhance its ability to identify responsive and responsible bidders on all City public works
projects by institution of comprehensive submission requirements in compliance with State law. Quality
workmanship, efficient operation, safety, and timely completion of projects requires that all bidders meet
certain minimum requirements to be responsive and responsible bidders.
THIS FORM MUST BE SUBMITTED WITH YOUR BID.
INSTRUCTIONS:
If you are a pre -qualified bidder, complete Section I only.
If you are not a pre -qualified bidder, complete Section II only.
Section II acts as an application for pre -qualification. Submission of Section II will allow the bidder to be
considered for pre -qualification for bids with the City of South Bend Department of Public Works. Pre -
qualified bidders will then be exempt from a portion of the submission requirements outlined in Section 6-
63 of The Responsible Bidding Ordinance No. 10594-18 (hereinafter, "Responsible Bidding Ordinance")
for a period of twelve (12) months.
Thereafter, contractors who are pre -qualified must submit a complete application for continuation of "pre -
qualified" standing, on a form provided by the City ("Responsible Bidder Checklist (1) Pre -Qualified
Bidders") by December 31St for the upcoming calendar year, or within twelve (12) months of obtaining pre -
qualified standing. If the status of any item changes within the twelve (12) months, it is the responsibility of
the contractor to notify the City. Failure by any pre -qualified contractor to submit its complete application
for continuation of "pre -qualified" standing within the time prescribed above shall result in automatic removal
of the designation, effective January 1 of the following year, or immediately following the twelve (12) months
of pre -qualified standing.
However, the "removed" contractor or subcontractor shall still be permitted to bid on City public works
projects, though the contractor must submit all required documents under 6-63 until "pre -qualified" status
is re-established.
Please Note: The City reserves the right to request supplemental information from the bidder,
additional verification of any information provided by the bidder, and may also conduct random
inquiries of the bidder's current and previous customers regardless of pre -qualified standing.
It is the sole responsibility of the potential bidder to comply with all submission requirements applicable to
the bidder in Section 6-63 of the Responsible Bidding Ordinance no later than the date of the public bid
opening.
Version 7/20/2018 General Conditions - 7
POST BID SUBMISSIONS:
Post -bid submissions must be submitted in accordance with Section 6-64 of the Responsible Bidding
Ordinance. The post -bid submission requirements are as follows:
1. All bidders shall collect, maintain, and provide upon request, a current written list that discloses the
name, address, licensing status, and type of work for any subcontractor from whom the bidder has
accepted a bid and/or intends to hire on any part of the public work project, including individuals
performing work as independent contractors.
2. Each subcontractor, whose portion of the project is estimated to be at least one -hundred fifty
thousand dollars ($150,000.00), shall be required to adhere to the requirements of Section I of the
Responsible Bidder Ordinance as though it were bidding directly to the City, except that the
subcontractor shall submit the required information (including the name, address, and type of work)
to the successful bidder prior to the commencement of work.
3. Failure of a subcontractor to submit the required information shall not disqualify the successful
bidder from performing work on the project and shall not constitute a contractual default and/or
breach by the successful bidder. However, the City may withhold all payment otherwise due for
work performed by a subcontractor, until the subcontractor submits the required information and
the City approves such information.
4. The disclosure of a subcontractor list ("Disclosed Subcontractor(s)") to the City by a bidder shall
not create any rights in the Disclosed Subcontractor(s). Thus, a bidder may substitute another
subcontractor for a Disclosed Subcontractor by giving the City, upon request, written notice of the
name, address, licensing status, and type of work of the substitute subcontractor.
5. The successful bidder and all subcontractors on a public works project are required to submit
certified payroll utilizing the federal form known as WH-347 or a similar form on a bi-weekly basis,
submitted within 10 days after the end of each bi-weekly payroll period. Certified payrolls shall
identify the job title and craft for each employee. Certified payrolls shall be submitted
electronically.
Please Note: Submissions deemed inadequate, incomplete, or untimely by the City may result in
the automatic disqualification of the bid.
The City, after review of complete and timely submissions, shall, in its sole discretion, after taking into
account all information in the submission requirements, determine whether a bidder is responsive and
responsible, and provide a Pre -Qualification Verification Letter. The City specifically reserves the right to
utilize all information provided in the contractor's submission and any information obtained by the City
through its own independent verification of the information provided by the contractor.
Version 7/20/2018 General Conditions - 8
PRE -QUALIFIED BIDDER CHECKLIST
(a) Acknowledgements:
(i) _ By checking this box, I hereby acknowledge that I am a pre -qualified bidder with
the City of South Bend and that I have met the pre -qualification requirements within
the last twelve (12) months. A copy of my Pre -Qualification verification letter
is attached.
By checking this box, I hereby acknowledge that the City reserves the right to
request supplemental information, additional verification of any information
provided by me, and may also conduct random inquiries of my current and prior
customers.
(b) Attachments:
(i) _ Indiana Secretary of State's on-line records (ie. Business verification) dated within
sixty (60) days of the submission of said document showing that business is in
existence, current with the Indiana Secretary of State's Business Entity Report,
and eligible for a certificate of good standing. (Not applicable to individuals, sole
proprietors or partnerships).
(ii) Statement on staffing capabilities, including labor sources. This statement
indicates and ensures I have sufficient employees on staff to complete the work. It
outlines how I intend to meet the staffing needs of the work.
(iii) Evidence that I am utilizing a surety company which is on the United States
Department of Treasury's Listing of Approved Sureties as required in the bid
specifications or contract.
(iv) List of projects of similar size and scope of work performed in all areas, including
the State of Indiana, within the last three (3) years.
Version 7/20/2018 General Conditions - 9
PRE -QUALIFICATION CHECKLIST (FOR BIDDERS THAT ARE NOT PRE -QUALIFIED)
(a) Acknowledgements:
(i) _� By checking this box, I hereby acknowledge that I am not a pre -qualified bidder
With the City of South Bend.
(ii) By checking this box, I hereby acknowledge that the City reserves the right to
request supplemental information, additional verification of any information
provided, and may also conduct random inquiries of my current and prior
customers. The City reserved the right to utilize all information provided in this
submission and all information obtained in inquiries or requests to determine if a
bidder is responsive and responsible. Additionally, I acknowledge that all
/ information provided to the City shall be regarded as public records.
(iii) ✓ By checking this box, I hereby acknowledge that copies of all Applicable
apprenticeship certificates or standards for training programs applicable to the
work performed on the project may be requested at any time and shall be furnished
upon request.
('iv) By checking this box, I hereby acknowledge and ensure that I and all sub-
contractors, from whom I have accepted a bid and/or intend to hire to perform work
on the public work project, are properly licensed. Furthermore, I acknowledge my
understanding that it is my responsibility to ensure that all sub -contractors have
the necessary licenses to undertake the work called for in this bid. If a sub-
contractor loses their license at any point, it is the responsibility of that sub-
contractor to notify the City.
(b) Attachments:
(i) ,Z
Indiana Secretary of State's on-line records (ie. Business verification) dated within
sixty (60) days of the submission of said document showing that business is in
existence, current with the Indiana Secretary of State's Business Entity Report,
and eligible for a certificate of good standing. (Not applicable to individuals, sole
/
(ii) ✓
proprietors or partnerships).
List identifying all former business names.
(iii)
Any determinations by a court or governmental agency any violations of federal
state, or local laws including, but not limited to, violations of contracting or antitrust
laws, tax or licensing laws, environmental laws, Occupational Safety and Health
Act (OSHA), or federal Davis -Bacon and related Acts, within the preceding five (5)
/
years.
(iv) ✓
Statement about staffing capabilities, including labor sources. This statement
indicates and ensures I have sufficient employees on staff to complete the work I
/
am bidding on OR outlines how I intend to meet the staffing needs of the work.
(v) L
Statement that individuals who will perform work on the public work project on my
behalf will be properly classified as an employee or as an independent contractor
under all applicable state and federal laws and local ordinances.
(vi)
Evidence of participation in apprenticeship and training programs, applicable to the
work to be performed on the project, which are approved by and registered with
the United States Department of Labor's Office of Apprenticeship, or its successor
/
organization.
(vii) �/
Copy of a written plan for employee drug testing that covers all of my employees
who will perform work on the public work project and meets or exceeds the
/
requirements set forth in IC 4-13-18-5 or IC 4-13-18-6.
(viii) ✓
Evidence that I am utilizing a surety company which is on the Bureau of Fiscal
Service "Department of Treasury's Listing of Approved Sureties" as required in the
bid specifications or contract.
Version 7/20/2018 General Conditions - 10
(ix) Written statement of any federal, state or local tax liens or tax delinquencies owed
to any federal, state or local taxing body in the preceding three years.
(i) J List of projects of similar size and scope of work performed in all areas, including
the State of Indiana, within three (3) years prior to the date on which the bid is due.
Date, G .�' ✓
(Sign Her )
1
(Print Name Here)
b
(Name of Company)
(Address of Company)/--L—
ZPIO/A/�) /'d
(City)
MPM
(State)
-
(Telephone Number)
Version 7/20/2018 General Conditions - 11
(i) See Attached
(ii) N/A
(iii) See attached
(iv) Hardman Construction, Inc. is a union contractor— members of AGC & Rd. Builder agreements. All
field employees are staffed from union halls.
(v) Individuals who will perform work on the public work project on behalf of Hardman Construction will
be properly classified as an employee or as an independent contractor under all applicable state and
federal laws and local ordinances.
(vi) Field employees are staffed from AGC affiliated union halls for Operators, Carpenters, and Laborers
which are registered with the United States Department of Labor's Office of Apprenticeship.
(vii) See attached drug testing policy
(viii) See attached surety letter
(ix) Hardman Construction does not have any federal, state or local tax liens or tax delinquencies owed
to any federal, state, or local taxing body.
(i) See attached
Business Name: HARDMAN CONSTRUCTION, INC.
Entity Type: Foreign For -Profit Corporation
Creation Date: 12/20/1989
Principal Office Address: 242 SOUTH BRYE RD, LUDINGTON, MI,
49431, USA
Jurisdiction of Formation: Michigan
Original Formation Date: 01/17/1979
BUSINESS INFORMATION
CONNIE LAWSON
INDIANA SECRETARY OF STATE
03/22/2019 09:57 AM
Business ID: 1989121037
Business Status: Active
Inactive Date:
Expiration Date: Perpetual
Business Entity Report Due 12/31/2019
Date:
Years Due:
Title
Name
Address
Vice President
Martin Gamble
2002 West Chauvez Road, Scottville, MI, 49454, USA
Shareholder
Bruce Lowing
601 N. Lakeshore Drive, Ludington, MI, 49431, USA
President
Todd Schrader
857 S. Lakeshore Dr., Ludington, MI, 49431, USA
Type: Individual
Name: Todd Schrader
Address: 6515 East Melton Rd., Gary, IN, 46403, USA
Michigan Department of Licensing and Regulatory Affairs
Michigan Occupational Safety and Health Administration (MIOSHA).
530 West Allegan Street
P.O. Box 30645r�ra
Lansing, MI 48909
Phone: (517) 284-7680 Fax: (517) 284-7685
Citation and Notification of Penalty
To:
Hardman Construction, Inc. Inspection Number: 1093271
and its successors Inspection Date(s): 09/21/2015 - 09/21/2015
242 S Brye Rd Issuance Date: 10/01/2015
Ludington, MI 49431
Inspection Site: Reporting ID: 0552651
CR 420 Bridge over Escanaba River CSHO ID: S 1992
Gladstone, MI 49837 Optional Report Number: 15-158/21
SUMMARY: An inspection at the site noted above has revealed conditions we believe do not comply with the provisions
of the Michigan Occupational Safety and Health Act, Act 154, of the P.A. of 1974, as amended (MIOSHAct). The nature
of such alleged violation(s) is described on the citation(s) with reference to the applicable standards, rules, regulations,
orders and provisions of the Act. Following is a list of items the employer must consider carefully, to resolve the issues
alleged in the citation(s). Following this numbered summary is a more detailed explanation of the requirements.
1. The violation(s) alleged in the citation(s) must be corrected on or before the date(s) shown in the line marked "Date
By Which Violation Must Be Abated". If the line is marked "Immediately Upon Receipt," the violation must be corrected
on or before the date that the citation is received by the employer. If the violation was corrected during the inspection, the
line will be marked "Abated." Correcting a violation does not eliminate the requirement to pay the penalty nor does
payment of the penalty negate having to correct the violation.
2. A copy of the citation(s) must be posted at or near the location of the violation(s) for a minimum of 3 days or until the
item(s) have been corrected, whichever is later.
3. Documentation of abatement must be provided to the issuing division. Failure to provide such documentation may
result in a follow-up inspection.
4. The employer may enter into an informal settlement with the issuing division that can result in up to a 50% reduction in
any assessed penalties. The employer should contact the issuing division within 5 workdays upon receiving a citation(s) if
interested in an informal settlement.
5. The employer may file a first appeal for modification or dismissal of a citation item and/or any proposed penalty or
request an extension of time for abatement. The appeal must be in writing and be postmarked within 15 workdays of
receipt (workday is defined below). The first appeal can also result in a penalty reduction of up to 50%. If an appeal is
untimely, the citation(s) become a Final Order of the Board of Health and Safety Compliance and Appeals (Board) and is
no longer subject to review by the issuing division. An employee or employee representative may appeal abatement
dates. 6. Monetary penalties must be paid within 15 workdays of a citation becoming a Final Order of the Board.
7. The employer may file a request for an extension of time to abate a citation(s) that has become a Final Order of the
Board. Such a request must be in writing and received or post marked no later than 1 working day following the
abatement date.
8. It is unlawful to discriminate against an employee for exercising any of their rights under MIOSHA.
Note: As defined in statutes, "workday" or "working day" means any day other than a Saturday, Sunday, or state legal
holiday. The state legal holidays are:
January 1, New Year's Day
citakion and Notification of Penalty
Page 1 of 5
M10SHA-2 (Rev. 09/15)
The third Monday in January, Martin Luther King, Jr. Day
February 12, Lincoln's birthday
The third Monday of February, Washington's birthday
The last Monday of May, Memorial or Decoration Day
July 4, Independence Day
The first Monday in September, Labor Day
The second Monday in October, Columbus Day
November 11, Veterans' Day
The fourth Thursday of November, Thanksgiving Day
December 25, Christmas Day
Please note whenever January 1; February 12; July 4; November 11; or December 25 fall on a Sunday, the next Monday
following is deemed a public holiday (non -working day) for appeal purposes. However, there is no compensating day
when one of the *five dated holidays falls on a Saturday. Also, when computing the 15 working days, you do not count the
date on which it is received; you start with the next working day. Additionally, the count is based on when the citation
was received at the employer's location, not when it got to any particular person or office at the employer's location.
I —CITATIONS: The nature of the alleged violation(s) is described on the enclosed citation(s). These conditions must be
corrected on or before the date(s) shown in the line marked "Date By Which Violation Must Be Abated." The issuing
division may be contacted by telephone at the number indicated on the front of the citation for the purpose of discussing
any issues related to the inspection or citation(s).
A copy of the citation(s) must be posted at or near the location of the violation for a minimum of 3 days or until
the items have been corrected, whichever is later. The MIOSHAct provides for civil penalties of up to $7,000 for each
violation for failure to comply with posting requirements.
When compliance is achieved, a copy of the citation must be signed and returned to the issuing division along
with documentation of abatement.
Documentation of abatement for citation items originally classified as "serious," "repeat," "fail -to -abate,"
"willful," or "instance -by -instance," require documentation as deemed appropriate by the issuing division. Examples of
documentation for these violation classifications are:
(a) A detailed description of how the violation was abated.
(b) Work orders or an invoice indicating the corrective work that has been done.
(c) Photographs of the abated conditions.
(d) Other forms of conclusive evidence that your employees are no Ionger exposed to the hazard.
For citation items cla�ssilied as "(AIICT," subnnitting to the issuing division a signed copy of the citation item
indicating the item has been abutted is acceptable documentation of abatement. Submitting a document in writing,
certifying abatement of the particular citation item is also acceptable for citation items classified as "other."
If the employer does not provide adequate documentation of abatement, a re -inspection may be conducted.
Failure to correct an alleged violation within the abatement period may result in new or additional proposed penalties.
Correcting a violation prior to the expiration of the abatement date does not eliminate the requirement to pay the
penalty. Payment of the penalty does not eliminate the requirement of correcting the violation.
II —INFORMAL SETTLEMENT: In addition to the appeal rights afforded by the MIOSHAct, the Michigan
Occupational Safety and Health Administration has implemented a program for negotiating informai settlement with the
employer. This is a program designed to reach abatementofthe hazard at the earliest possible op port Lill ity and reduce the
need for formal appeals. The informal settlement can result in a penalty reduction of up to 50% provided the issuing
division and the employer agree to a number of specified conditions. These conditions include an agreement by the
employer to:
(a) Not appeal further.
(b) Abate all items within the abatement period.
(c) Provide proof of abatement.
(d) Pay all agreed upon penalties.
(e) Abide by any other mutual ly agreed upon actions.
If you are interested in pursuing an informal settlement, you should contact the issuing division within 5
workdays upon receipt of the citation(s), but no later than the 15th workday beyond receipt of the citation(s). If the
employer wishes to accept the conditions stated above and the process can be completed within 15 workdays from
receipt, then no appeal need be filed.
Ciladon and NoliGcalion orpenally 1"age 2 of MIOSHA-2 ("Rev. 09/15)
III —CITATION APPEAL: An employer may file a first appeal to the issuing division in writing for modification or
dismissal of a citation item and/orany proposed penalty or an extension of time for abaternerat. The first appeal can also
result in a penalty reduction of up to 50% providing the issuing, division and the employer agree to the conditions (a)
through (e) as stated in Section 1I, INFORMAL SETTLEMENT (above).
An employee or eniployee represenwative may appeal in writing the reasonableness of the abatement date(s), The
envelope containing an appeal must be postinark'ed no later than the 15th workday following receipt of the citation.
1'I° a citation is not appealed within I' 5 workdays ofreceipt:, then the citation becomes a Final Order of the Board
of Health and Safety Coinpliance and Appeals (Board). 'Final Order citations are not subject to review by the issuing
division unless the Bureau of l-learings establishes good cause for the late appeal.
An appeal must specify the items) appealed and that portion of the item (e.g., violation, abatement date, penalty)
which is being appealed and include a certification that the appeal has been posted or given to affected employees or their
representatives, 11"111e issuing division meets with the employer to discuss an appeal, the issidng division will notify the
employee representative and allow attendance at the rneeting.
The issuing division will notity an employer of its decision within 15 workdays of the receipt of the employer's
written appeal. The decision must be posted at the location of the subject citation.
If an employer, employee or employee representative is not satisfied with this decision then they may file a
second appeal. The appeal must be in writing and the envelope containing the second appeal must be postmarked within
15 workdays of the receipt of the issuing division's decision on the first appeal. If the issuing division's decision is not
appealed then the citation becomes a Final Order of the Board.
IV —MONETARY PENALTIES: Payment must be made within 15 workdays of the date a proposed penalty of a citation
becomes a Final Order of the Board. This would be the 30th workday after receipt of each citation item that is not
appealed. For payment of a penalty, make a check or money order payable to the "State of Michigan" and remit to the
issuing division at the address shown on the citation. Please record the inspection number, citation and item number on
the check, money order or transmittal letter.
V—EXTENSION OF TIME TO ABATE: An employer may file a petition for modification of abatement date(s) (PMA)
on an item of a citation, which has becotne a Final Order of the Board. 'nic .PMA must be subraaitted to the issuing
division in writing by 1�ersonaal delivery or postmarked no later than one day following, the abartemenl date, and a copy
posted near the place the: citation was, posted. An employer must have made a good faith effort to correct the violation by
the aahatementdate, and has or, will not be successful because of factors beyond the employer's reasonable control. A
PMA must include:
(a) Steps taken to achieve compliance.
(b) The specific additional abatement time necessary.
(c) The reasons the additional time is needed.
(d) Available interim steps being taken to safeguard the employees against the cited hazard during the abatement
period.
(e) A certification that a copy of the PMA has been posted for employees at the location of the subject citation.
The posted copy must remain posted for a minimum of 10 workdays.
11'01e issuln,g division or affected employees file an objection to the PMA within 10 workdays of the employer's filing
dale, the lloard will schedule ahearing and advise the employer of the date, time, and place, of ilae hearing.
VI —EMPLOYEE DISCRIMINATION: Section 65 of the MIOSHAct, prohibits discrimination by an employer against
an employee for filing a complaint or exercising any rights under the MIOSHAct, as amended. If an employee believes
that lie or she was discharged or otherwise discriminated against as a result of filing a complaint, they may file a
complaint with the MIOSHA Employee Discrimination Section within 30 days after the violation occurs.
VII—STATE CONSULTATION EDUCATION AND TRAINING SERVICES: The MIOSHA Consultation Education
and Training (CET) Division offers a wide range of services to help businesses with their health and safety practices. CET
services include: helping employers create a Safety and Health Management System, seminars and workshops, onsite
consultations, hazard surveys, an equipment loan program and information material. The majority of CET services are
provided free of charge to Michigan employers and employees. For information on these services, contact the CET
Division at (517) 2 4-7720 or visit, their web site at www.mi.govfmiosha.
Citation atttl Notification of Penalty Page 3 of 5 MIOSHA-2 (Rev. 0911 ti)
Michigan Department of Licensing Inspection Number: 1093271
and Regulatory Affairs Inspection Date(s): 09/21/2015 - 09/21/2015
530 West Allegan Street Issuance Date: 10/01/2015
P.O, Box 30645 Optional Reporting Number: 15-158/21
Lansing, MI 48909
Phone: (517) 284-7680 Fax: (517) 284-7685
Citation and Notification of Penal
Company Name: Hardman Construction, Inc.
Inspection Site: CR 420 Bridge over Escanaba River, Gladstone, MI 49837
Citation 1 Item I
Type of Violation: Other -than -Serious
408.40722(1): CS Part 7, Welding and Cutting
An oxygen cylinder shall be stored not less than 20 feet from fuel gas cylinders or any highly combustible
material, such as, but not limited to, oil, grease, excelsior, flammable gas, or a source of ignition, or shall be
separated from the material by a noncombustible wall not less than 5 feet (1.6 meters) high which has a fire
resistance rating of 30 minutes.
Employees installing form boards on CR 420 Bridge were walking by two oxygen tanks setting 5' from two
acetylene tanks and 9' from a diesel storage tank.
Date By Which Violation Must be Abated:,' October 04, 2015;
Proposed` Penalty; $0.00
Authorized Slgnatore
See paagpa I through 3 of this Citation and Notification of Paninhy for information on employer and cniployce righis and responsihil'ides.
Citation ind Nofifikatioo o0enalh — �_
I age 4 of 5 MIOSU-2 (Rev. Gh)M)
Michigan Department of Licensing
and Regulatory Affairs
530 West Allegan Street
P.O. Box 30645
Lansing, MI 48909
Phone: (517) 284-7680 Fax: (517) 284-7685
Inspection Number:
Inspection Date:
Issuance Date(s):
Optional Reporting Number:
CSHO ID: S 1992
1093271
09/21/2015 - 09/21/2015
10/01/2015
15-158/21
PROPOSED PENALTY INVOICE
Company Name: Hardman Construction, Inc.
Inspection Site: CR 420 Bridge over Escanaba River
Gladstone, MI 49837
Summary of Penalties for Inspection Number: 1093271
Citation 1 Item 1, Other -than -Serious $0.00
TOTAL PROPOSED PENALTIES: $0.00
Correcting a violation prior to the expiration of the abatement date does not eliminate the requirement to pay the penalty.
Payment of the penalty does not eliminate the requirement of correcting the violation.
The state does not agree to any restrictions or conditions or endorsements put on any check or money order for less than full
amount due, and will cash the check or money order as if these restrictions, conditions, or endorsements do not exist.
Payment must be made within 15 working days of the date a proposed penalty of a citation item becomes a final order of the
board. This would be the thirtieth (30th) working day after receipt of each citation item which is not appealed. For the
payment of any penalty, make a check or money order payable to the "State of Michigan" and remit to the Department of
Licensing and Regulatory Affairs at the address shown on the citation. PLEASE RECORD THE APPLICABLE
INSPECTION NUMBER, CITATION NUMBER(S) AND ITEM NUMBER(S) ON THE CHECK, MONEY ORDER OR
YOUR TRANSMITTAL LETTER.
Enclose this invoice page (or a copy thereof) with your payment.
Authorized Signature
Sunimmy Citation and Notifiontion of Penalty Ntpc 5 or _ M108ITA-2 (Rev, 09/1 i)
Drug- and Alcohol -Free Workplace
Hardman Construction, Inc. is committed to providing a safe work environment and to supporting
the well-being and health of its employees. That commitment is jeopardized when any Hardman
Construction, Inc. employee illegally uses drugs or alcohol on the job, comes to work under their
influence, or possesses, distributes or sells drugs or alcohol in the workplace. Therefore,
Hardman Construction, Inc. has established the following policy:
• It is a violation of company policy for any employee to possess, sell, trade, or offer for sale
illegal drugs or alcohol or otherwise engage in the illegal use of drugs or the use of alcohol
on the job.
• It is a violation of the company policy for anyone to report to work under the influence of
alcohol or drugs.
• It is a violation of the company policy for anyone to use prescription drugs illegally. The
illegal use of drugs will not be tolerated.
• If an employee legally uses prescription drugs that may have an impact on his or her ability
to safely perform the functions of the job, he or she must immediately report the use of the
prescriptions to his supervisor.
• In states that have a Medical Marijuana or other drug -related law that conflicts with Federal
Law, the Company will interpret the Federal law as controlling. This means that the
Company will not tolerate the use of illegal drugs, such as marijuana, regardless of
whether the employee has a Medical Marijuana card or not.
• Employees using prescription drugs must observe all label warnings and inform their
supervisor of all warnings associated with their prescriptions.
Pre -employment Drug Testing
Where the term drug testing is used within this policy, it refers to both drug AND alcohol testing.
All job applicants that have been offered employment at this company will undergo testing for the
presence of illegal drugs as a condition of employment. Any applicant with a confirmed positive
test result will be denied employment. Pre -employment test results will be interpreted according
to the following table:
Lab Results
Hardman Construction Results
negative
negative
positive
positive
negative dilute
positive
out -of -temperature range
positive
refusal to render sample
positive
Un-testable sample
positive
Applicants will only be eligible for employment if they have a negative result as shown under
"Hardman Construction, Inc. Results"
Pre -Employment Physicals
Given the nature of the positions for which Hardman Construction, Inc. employs field trades
personnel, the Company required pre -employment physical examinations to confirm fitness for
duty. Employees agree to undergo a physical exam prior to starting work or annually, as required
by the Company.
Employee Testing
This company has adopted testing practices to identify employees who use drugs illegally, either
on or off the job, as well as employees that be under the influence of alcohol on the job. It shall
be a condition of employment for all employees to submit to drug testing under the following
circumstances:
1. When there is "reasonable suspicion" to believe that an employee is using illegal drugs or
is under the influence of drugs or alcohol while at work. "Reasonable suspicion" means
that there is knowledge sufficient to induce a prudent and cautious Supervisor, under the
circumstances, to believe that a prohibited activity has occurred or is occurring
2. When employees are involved in on-the-job accidents resulting in personal injury or injury
to another employee and there is "reasonable suspicion."
3. When employees are involved in incidents where damage to property Hardman
Construction, Inc. occurs and there is "reasonable suspicion."
4. As part of a follow-up program to treatment for drug abuse.
5. As required by federal regulations, employees with Commercial Driver's Licenses, (CDLs)
which includes pre -licensing drug testing, random drug and alcohol drug testing,
reasonable suspicion drug testing and post -accident drug testing. Additional information
on the requirements for employees with a CDL is covered later in this policy.
6. As required by our clients/customers, partners, insurance carriers, and other business -
related entities that have a vested interest in the safety of our team.
Random Drug Testing
Random Drug Screen selections are handled by an independent contractor of Hardman
Construction, Inc. Company. All employees (without a CDL) are in the random drug testing pool.
Currently random selections are done at a rate of 25% for alcohol and drug testing. At the time
Hardman Construction, Inc. notifies the employee that a random test is required, the employee
has 2-hours to report to the designated clinic.
An employee exceeding the allotted two hours between notification by the company and
submitting a specimen to the assigned clinic, may be subject to dismissal.
Post -Accident Testing
Post -accident drug and alcohol testing may be conducted when an employee is involved in an
on-the-job accident or otherwise engages in unsafe job related activity that poses a danger to
V�
himself or herself or fellow employees. Testing will be conducted when 1) an employee is involved
in a work related injury, regardless of severity, that requires professional medical treatment, or 2)
when an employee is involved in an accident or safety related incident of any kind while in a
Company, on Company time or on Company property and there is "reasonable suspicion".
The Company may require an employee who contributed to an accident be tested, if there is
reasonable cause to believe that the accident may have resulted from the use of drugs or alcohol.
Reasonable Suspicion Drug Testing
When there is reasonable suspicion to believe that an employee is using illegal drugs or is under
the influence of drugs or alcohol, their supervisor may require that the employee submit to a drug
or alcohol test. The employee must submit to the testing immediately following the company's
request for testing.
Employees with Commercial Driver's Licenses
This portion of the policy applies to Hardman Construction, Inc. Company employees with
Commercial Driver's Licenses (CDLs) of Class A, B or C as required by federal regulations. All
previous portions of this policy are also applicable to employees with CDLs.
Pre -Duty Drug Testing
As required for the issuance of a CDL, CDL holders will be subject to pre -duty drug testing.
Post -Accident Drug Testing
The commercial vehicle driver will be required to submit to a drug and/or alcohol test if the driver
is involved in an accident involving a fatality whether a citation has been issued or not. The
commercial vehicle driver will be required to submit to a drug and/or alcohol test if the driver is
involved in an accident and one or more of the following occurs:
• If any of the vehicles involved is required to be towed from the scene; or
• If any person involved requires medical attention away from the scene.
Alcohol testing will be conducted within two hours following the accident. If it cannot be conducted
within 2 hours, documentation must be provided which gives valid reasons why the testing was
not conducted.
Drug testing will be conducted within 8 hours following the accident. If it cannot be conducted
within 8 hours, documentation must be provided which gives valid reasons why the testing was
not conducted.
Random Drug Testing
All employees with CDLs are in the random drug testing pool. Currently random selections are
done at a rate of 25% for alcohol testing and 50% drug testing. At the time Hardman Construction,
Inc. notifies the employee that a random test is required, they have 2-hours to report to the
designated clinic.
Reasonable Suspicion and Return -To -Duty Drug Testing
This testing applies as indicated previously.
Employee Compliance is a Condition of Employment
All employees are expected to comply fully and promptly with instructions issued under the
authority of this program. Refusal to submit to testing will result in disciplinary action, up to and
including termination of employment.
Supervisor Responsibilities
Supervisors are required to notify management if there is any suspicion that an employee is in
violation of this policy. Supervisors should document the actions or situations leading to the
reasonable suspicion. Failure to do so can result in disciplinary action, up to and including
termination of employment.
This policy is not intended to replace or otherwise alter the obligation of the Company and
employees to comply with requirements of the U.S. Department of Transportation or any other
federal, state or local agency that regulates drug testing administration or a particular industry.
The intent of this policy is to send a clear message that the illegal or unsafe use of drugs
and alcohol is not acceptable at Hardman Construction, Inc. Safety is the first goal of the
Company in all of its endeavors.
Hartford Fire Insurance Company
Detroit Regional Office Bond Department
5445 Corporate Drive Suite 300
Troy, MI 48098
March 14, 2019
RE: Hardman Construction, Inc.
Ludington, Michigan
To Whom It May Concern:
It has been the privilege of Hartford Fire Insurance Company (Hartford) to provide surety bonds
on behalf of Hardman Construction, Inc. since 1990, during which time Hardman has performed
and we have issued performance and payment bonds for contracts valued in the range of $30
million. In our opinion, Hardman Construction, Inc. remains properly financed, well equipped
and capably managed.
At the present time, Hartford provides a $30 million single job/$50 million aggregate surety
program to Hardman Construction, Inc. Rates are $4.50 per thousand of contract price. As
always, Hartford reserves the right to perform normal underwriting at the time of any bond
request, including, without limitation, prior review and approval of relevant contract documents,
bond forms and project financing. We assume no liability if for any reason we do not execute
such bonds.
Hartford Fire Insurance Company is listed on the U.S. Treasury Department's Listing of
Approved Sureties (2014 Department Circular 570), with an underwriting limitation of
$991,602,000 and is rated A+ XV by A.M. Best Company.
If you have any questions, please contact me at (248) 822-6451.
HARTFORD FIRE INSURANCE COMPANY
Mark J. Mulville
Contract Bond Manager
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CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S BID FOR PUBLIC WORK
CHECKLIST FOR BIDDERS
Project Name Main & Jefferson Earthwork
Project No. 119-022
For Bids Due March 26, 2019
From time to time the South Bend Board of Public Works finds it necessary to reject a bid because
it does not comply with statutory requirements. In preparing your bid, please use the following
checklist in order to make sure that your bid is done in the proper manner.
Proper bid security included. The bidder has the option of providing either a Certified Check
or Bid Bond.
Bid prepared on the City of South Bend Contractor's Bid for Public Work Form, completely
executed.
Contractor's Non -Collusion and Non -Debarment Affidavit, Certification Regarding Investments
✓' with Iran„ Employment Eligibility Verification, Non -Discrimination Commitment, and
Certification of use of United States Steel Products or Foundry Products.
Proof of MBE/WBE Participation Goal Form [MWBE-1.0]. If minimum participation goal is not
/ met, also provide Evidence of Good Faith Efforts Form [MWBE-2.0] and MBE/WBE Contacted
1 Form [MWBE-2.1].
Acknowledge Receipt of
Addendum(s) included with the bid.
All required additional information is included with the bid.
Proposal statements and other affidavits all signed by the proper party with name either
printed or typed underneath signature.
This checklist submitted with the Bid.
This checklist is provided for bidder's use in assuring compliance with required
documentation; however, it does not include all specifications requirements and does not
relieve the bidder of the need to read and comply with the specifications.
Bidder: 0.0-0 " A r.1 u � 0 P �� /,.) c. - Date: 3
By Authorized Repres
Signature:
Print Name & Title
A112—l'.1i
X""f". �"f J"dd
Version 1/17/2019 Contractor's Bid for Public Works - 1
PART II
(For projects of $100,000 or more — IC 36-1-12-4)
These statements to be submitted under oath by each bidder with and as part of his/her/its bid.
Attach additional pages for each section as needed.
SECTION I EXPERIENCE QUESTIONNAIRE
1. Attach information regarding projects your organization has completed for the period of one
(1) year prior to the date of the current bid.
2. Attach a listing of public works projects currently in process of construction by your
organization.
3. Attach information regarding any failure to complete any work awarded to you and the
location thereof.
4. Attach references from private firms for which you have performed work.
SECTION II PLAN AND EQUIPMENT QUESTIONNAIRE
Attach an explanation of your plan or layout for performing proposed work. (Examples could
include a narrative of when you could begin work, complete the project, number of workers,
etc. and any other information which you believe would enable the City of South Bend to
consider your bid.)
2. Attach a listing of the names and addresses of all subcontractors (i.e. persons or firms outside
your own firm who have performed part of the work) that you have used on public works
projects during the past five (5) years along with a brief description of the work done by each
subcontractor.
3. If you intend to sublet any portion of the work, attach the name and address of each
subcontractor, equipment to be used by the subcontractor, and whether you will require a
bond. However, if you are unable to currently provide a listing, please understand a listing
must be provided prior to contract approval. Until the completion of the proposed project, you
are under a continuing obligation to immediately notify the City of South Bend in the event that
you subsequently determine that you will use a subcontractor on the proposed project.
4. Attach a listing of equipment you have available to use for the proposed project.
5. Have you entered into contracts or received offers for all materials which substantiate the
prices used in preparing your proposal? If not, attach an explanation for the rationale used
which would corroborate the prices listed.
SECTION III CONTRACTOR'S FINANCIAL STATEMENT
Attachment of bidder's financial statement is mandatory. Any bid submitted without said
financial statement as required by statute shall thereby be rendered invalid. The financial
statement provided hereunder to the City of South Bend awarding the contract must be specific
enough in detail so that said City of South Bend can make a proper determination of the bidder's
capability for completing the project if awarded.
Version 1/17/2019 Contractor's Bid for Public Works - 3
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CITY OF SOUTH BEND a7:r°rah
MINORITY AND WOMEN BUSINESS ENTERPRISE DIVERSITY
DEVELOPMENT PROGRAM
q M1 nr i
FORM MWBE-2.0
EVIDENCE OF GOOD FAITH EFFORTSPaz.r,.a16a:.°`
This completed form should be included as part of the Bids documents related to City of South Bend Public
Works Projects requiring Good Faith Efforts to obtain MBE/WBE participation. It is the bidder's sole
responsibility to verify whether any listed minority or woman business meets the qualifications of a Minority
or Women's owned business as defined by the Indiana Department of Administration ("IDOA").
Project Number: 119-022
Project Name: Main & Jefferson Earthwork
Bidder: �60�
Contact Person:"
Address: °F v" /
Date:
Telephone:
City: /U0i "^" bState: ��� ArJ Zip:
Email: %1W r - t.. m "' , 4)Wq,. . r 0 � . y�®� ,
To determine whether a bidder has demonstrated good faith efforts to reach the MBENVBE utilization goals set
forth in the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or
commissions, REQUIRE ALL of the following Good Faith Efforts as listed in the table below*:
L EVIDENCE OF GOOD FAITH EFFORTS
01�MBE/WBE LIST(S): The bidder reviewed the City of South Bend's Minority and Women Business
Enterprise Diversity Development Program, which uses the IDOA approved list of Minority and Women
Owned Business as found on their website (http://www.in.gov/idoa).
ACTION (ADVERTISE/CONTACT): In order for your bid to be deemed responsive, the City of South
Ben requires that all perspective bidders complete no less than 2 of the following:
Attend all pre -bid meetings scheduled by the City to inform MBE/WBEs of contracting and
subcontracting opportunities.
2. Advertise in general circulation and/or trade association publications concerning subcontracting
opportunities, and allow MBE/WBEs reasonable time to respond.
3. Perform any and all necessary steps to provide written notice in a manner reasonably calculated
to inform MBE/WBEs of subcontracting opportunities and allowed sufficient time for them to
participate effectively.
Utilize pre-existing services of available community organizations, small and/or disadvantaged
business assistance offices and other organizations that provided assistance in the recruitment
and placement of MBE/WBE firms.
**Bidder must circle or otherwise notate which of the two (2) required actions were performed.
GOOD FAITH NEGOTIATIONS: The bidder negotiated in good faith with interested MBE/WBEs,
? including providing such MBE/WBE's with adequate information about the plans, specifications and other
requirements of the subcontract and did not reject MBE/WBEs as unqualified without sound business
reasons based on a thorough investigation of their capabilities.
SMALL CONTRACT(S): The bidder selected specific portions of the work to be performed by
MBE/WBEs in order to increase the likelihood of meeting the MBE/WBE goals (including breaking down
contracts into smaller units to facilitate MBE/WBE participation)
CONTRACT RECORDS: The bidder has maintained the following records for each MBE/WBE that has
bid on the subcontracting opportunity:
1. Name, address, and telephone number;
2. A description of information provided by the bidder or subcontractor; and
3. A statement of whether an agreement was reached, and if not, why not, including any reasons for
concluding that the MBE/WBE was unqualified to perform the job.
*Proper demonstration of Good Faith Effort requires your initials next to all of the above boxes. Any
omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of
South Bend reserves the right to request additional information.
Version 1/17/2019 Contractor's Bid for Public Works - 9
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects
requiring contacted MBEIWBE to obtain Good Faith Efforts. It is the bidder's sole responsibility to verify
whether any listed minority or woman business meets the qualifications of a Minority or Women's owned
business.
PAGE OF
Project Number: 119-022 MBEMBE Participation Goal
Project Name: ain & Jefferson Edart work
r
Bidder: _0 1al) : "0� 1
(Si nature) (Title)
(Date)
MBE/WBE Firm.
Owner or Contact at MBE/WBE Firm
Telephone: 6�y,7-Off— A Z,00 Fax: Z V yZ 4 2 3 Z Email:
TYPE OF WORK SOLICITED FOR THIS PROJECT: 40
RESULTS OF CONTACT WITH THE MBE/WBE FIRM:
......... --
1 44, 6 P `" �- CV
MBE/WBE Firm
Owner or Contact at MBE/WBE Firm
Telephone: Fax: Email:
TYPE OF WORK SOLICITED FOR THIS PROJECT:
RESULTS OF CONTACT WITH THE MBE/WBE FIRM:.
DEPARTMENT OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
-
Version 1/17/2019 Contractor's Bid for Public Works - 10
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