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HomeMy WebLinkAboutOpening of Bids - 2019 Street and Sewer Dept Materials Project No 119-008 - SealMaster Indianapolis - Bid Security Chk SubmittedCITY OF SOUTH BEND INDIANA 7r SELLER'S BID FOR SALE OR LEASE OF MATERIALS AND NON -COLLUSION AND NON DEBARMENT AFFIDAVIT AND NON-DISCRIMINATION COMMITMENT FOR SELLERS BID NAME 2019 Street and Sewer Department Materials FOR BIDS DUE March 26, 2019, 9:30 a.m., Local Time Bidder Date: `?�-- is F (Firm): _.......' Address: ele °l City/State/Zip; .� � `�:� �. M_� phone Number: � �.. 3- 1 Agent of Bidder (if Applicable): t4 /,4 When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF.,_� ) SS: COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). 1 hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this day of A.�.�. , 20 Contractor/Bidder (Firm) r r a OFFICIALSEAL A� �turc trJESSICA AN SRANH tractor/Bidder or Its Agent NOTARY PUBLIC - INDfANA �Yu Comm.I`�. L; rl��,��, oa o3 Printed Name and .,_. i N HENDRICKS COUNT -2019 nted Title Subscribed and sworn to before me this duty of,... 20A My Commission Expires .L Notary Pub is County of Residence CLI I J'd 5 71 vk- BIDIPROPOSAL � CITY OF SOUTH BEND BID NAME 2019 Street and Sewer Department Materials FOR BIDS DUE March 26, 2019, 9:30 a.m., Local Time DIVISION A - ASPHALT MATERIALS Item No. Descri tion Quantity Unity Unit Price Total A-1 HMA Surface 11 L 12000 TON $ A-2 HMA Surface 11 L MAC HD 4000 TON $ A-3 HMA Surface 11 S 1200 TON $ A-4 HMA Binder 8/9 1500 TON $ A-5 HMA Binder 11 4200 TON $ A-6 HMA Binder 11 MAC 3000 TON $ A-7 HMA Base 5D _... ...........................� 1200 TON �..... $ A-8 CMA Patch AE-300P 500 TON $ A-9 High Performance Cold Mix 150 EA $ Bidder Name: 1.54 I(E'a �",",. BID/PROPOSAL CITY OF SOUTH BEND BID NAME 2019 Street and Sewer Department Materials FOR BIDS DUE March 26,2019,9:30 a.m., �Local Time ...................:.:....::::::_ DIVISION B - PCC MATERIALS Item No. Description Quantity Unit Unit Price Total B-1 Class A Concrete .....ww_ww _ 2500 CY $ m..� ...� .. ........ B-2 Class A High Early _.. 800 CY ------ ..................... ..w $ B-3 7 Bag Mix - New City Specs 600 CY $ B-4 High Early Concrete w/ 200 CY $ Integral Color - Black B-5 Flowable Fill, Removable 350 CY $ B-6 Non -Chloride Accelerator 325 EA CY $ added to concrete — 0.5% B-7 Non -Chloride Accelerator 1000 EA CY $ added to concrete — 1 % B-8 Non -Chloride Accelerator 2100 EA CY $ added to concrete — 2% Bidder Name: BID/PROPOSAL w° CITY OF SOUTH BEND BID NAME 2019 Street and Sewer Department Materials FOR BIDS DUE March 26, 2019, 9:30 a.m., Local Time DIVISION C - AGGREGATE MATERIALS Item No. ww Descr!ption..� Quantity Unit Unit Price Total _ Ww C-1 No. 23 Sand 5000 TON $ C-2 No. 53 Gravel 1000 TON $ C-3 No. 53 Recycled Concrete 7500 TON $ '�.............._............_....._�..........._..... �... C-4 ........... ............... __......_.-....... .._.-.............. � No. 53 Slag .�.. � 1000 TON _ $ C-5 Topsoil 150 CY $ C-6 No. 11 Slag Chip Stone 1000 TON —1 ....... . . . ... . ............ $ DIVISION D - SEWER MATERIALS - CASTINGS Item No. ' Description Quanti Unit Unit Price Total D-1 Manhole Cover 1020 & 150 EA $ Frame D-2 Manhole Cover 1040 & 150 EA $ Frame D-3 Catch Basin Cover & 300 EA $ _ __._ ..Frame m..m-...... . ....._. ...... - — - .__m.............. . m...... .... ... ...... ..... Bidder Name: BID/PROPOSAL CITY OF SOUTH BEND BID NAME 2019 Street and Sewer Department Materials FOR BIDS DUE March 26, 2019, 9:30 a.m., Local Time W _....._.. DIVISION E - SEWER MATERIALS Item No. Description Quantity Unit Unit Price Total E-1 MH Riser 20 3/4" D — 1 "R — 40 EA $ 7/8"L E 2 MH Riser 20 3/4" D — 1 1/2"R — 40 EA $ 7/8"L E-3 _ _ _ 20 3/4,,.. p— Zr,R. —_ M8 .. m_.. 20.. EA $ LRiser E-4 MH Riser 20 3/4"mD — 2 1/.__.............. 2 R _�........ 10 ...... EA _ —�.. _�.�...�,..��.� $ 7/8"L E-5 MH Riser 21 3/4" D — 1 "R — 1 20 EA $ 3/8"L E-6 MH Riser 21 3/4" D — 1 1/2"R — 30 EA $ 1 3/8"L E 7 MH Riser 21 3/4" D — 2"R — 1 30 EA $ 3/8"L —E-8 MH Riser 22 1/8" D — 2"R — 1 20 EA $ 1/4"L E 9 MH Riser 22 1/8" D — YR — 1 5 EA $ 1 /4 L E-10 MH Riser 22 1/4" D — 1"R — 1 30 EA $ 1/2"L -- E-11 MHmmRise.r...22.1..........p..._..1.... 2,rR..._ 1/ ............................................ 30 .......................................................................................................................... EA $ 11/2"L E-12 MH Riser 23" D — 1"R — 1 3/4"L 30 EA $ 13 MH Riser 23" D — 1 1/2"R — 1 20 EA $ 3/4"L E-14 MH Riser 23" D — 2"R — 1 3/4"L 40 EA $ E-15 MH Riser 23 5/8" D — 1 1/2"R — 10 EA $ 1 1/8"L E-16 MH Riser 23 5/8" D — 2"R — 1 10 EA $ 1/8"L _.._.....�..._..- E-17 . _ MH Riser 23 5/8" D — 1"R — 1 20 EA $ 1/2"L E-18 MH Riser 23 5/8" D — 1 1/2"R — 25 EA $ 1 1/2"L E-19 MH Riser 23 5/8" D — 2"R — 1 20 EA $ 1/2"L E-20 MH Riser 23 5/8" D — 2 1/2' 20 EA $ 1 1 /2"L Bidder Name: p BID/PROPOSAL CITY OF SOUTH BEND'` BID NAME 2019 Street and Sewer Department Materials . .............. _ .. _............ f �j�yF .......... . FOR BIDS DUE March 26, 2019, 9:30 a.m., Local Time DIVISION F - TRAFFIC MATERIALS Item No. _.. w_Description Quantwily Unit Unit Price „ _ mm Total ........................... F-1 Liquid Thermoplastic Traffic 2200 GAL e`er is 0w' Marking Paint — White F 2 Liquid Thermoplastic Traffic 2200 GAL $ :a Marking Paint — Yellow F-3 Liquid Thermoplastic Traffic 50 GAL IS-5-0$ Marking Paint — Blue F-4 Liquid Thermoplastic Traffic 50 GAL D $ Marking Paint — Green F-5 Pavemendt Marking Beads, 40000 LBS $ .J`� Standa a Bidder Name: b�%�® �m BID/PROPOSAL CITY OF SOUTH BEND RMdr.M BID NAME 2019 Street and Sewer Department Materials _...— .............._.... FOR BIDS DUE March 26, 2019, 9:30 a.m., Local Time DIVISION G - SNOW REMOVAL MATERIALS Item No. _Description Quantity Unit Unit Price.... T.ot.a..l..... .............................._...... �... _._... .._ Curved Double Bevel Carbon .............m�.............., G-1 Steel Underbody Blade 5'L x 6"T 300 EA $ x 5/8"Th Curved Single Bevel Carbon G-2 Steel Underbody Blade 5'L x 6"T 50 EA $ x 3/4"Th Heat Treated — Hardened .-._....._ _.... �-...---- _._ .... . ..-...... ..._.._ Curved Single Bevel Carbon . G-3 Steel Underbody Blade 6'L x 6"T 50 EA $ x 3/4"Th Heat Treated — Hardened .. .ade 5.__`"e"—" 1"X —.......... Boss Power V Plow Bl ......., .. _m ..._w.._....� G-4 6" X'/z" Part # BAL08858 6 EA $ .Passenger Side Edge _...... �.. Boss Power V Plow Blade 51" X G-5 6" X'/2" Part # BAL08859 Drivers 6 EA $ Side Edge G-6 8' 6" Western MVP Plus Plow 4 EA $ Blade Part # 44285-1 Western Pro Plus Plow Blades _. G-7 901 x 6"T x 1 /2"Th 4 EA $ ------------- DIiVISION H - SNOW REMOVAL MATERIALS CONT'D Item o, escri tion P Quantity Unit Price Unit...___ Total 3 Cubic Yard General Purpose .......... ................_......._ H-1 Bucket with 3-piece bolt kit and 1 EA $ hardware .__.. _ ........... H-2 Case 921 Wheel Loader Bucket 1 EA $ Blade Center Piece L128861 H-3 Case 921 Wheel Loader Bucket 2 EA $ Blade End Pieces L128862 Bidder Name:. BID/PROPOSAL CITY OF SOUTH BEND BID NAME 2019 Street and Sewer Department Materials FOR BIDS DUE March 26, 2019, 9:30 a.m., LocalTime ..._...._......................... ......... __._................._ .._.... .. DIVISION I - ASPHALT MATERIALS CONT'D Item _.._ �, ,.,,..escription..�,,,,eee� ----- -- ... .,Quantity_,_Unit 4 ... Price w ....Unit ......... Total 1-1 AE-T Tack 25,000 GAL $ 1-2 RS-2 25,000 GAL $ 1-3 AE90-S CRACKSEAL 30,000 GAL $ 1-4 MAC 20 CRACKSEAL 20,000 GAL $ DIVISION J - DELIVERY OF HMA MATERIALS BY TRI-AXLE TRUCK Item Q No. Description _ _mm _ uantity Unit Unit Price w Total J-1 Driver and Truck 576 PER HR $ Bidder Name:. ( > Bidder Firm): Address: t�. .... .."......._—........._t he- Cit /State/Zi Y p Telephone Number: i - a, 1 Fax Number: BOARD OF PUBLIC WORKS Gary A. Gilot, President Suzanna M. Fritzberg, Member By (Signature) (Printed Name) (Title) .mm..............m_.... Elizabeth A. Maradik, Member Therese J. Dorau, Member Laura O'Sullivan, Member Attest: Linda M. Martin, Clerk (To be completed only by Contractors/Bidders claiming to be a "local Indiana business" pursuant to LC. 36-1-12-22) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A 'local Indiana business" refers to any of the.folloiving: (1) A business whose principal place of'business is located in an affected county. (2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties. (3) A business that employs residents of'affected counties as a majority of its employees. (4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political subdivision. (5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by the political subdivision. An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County: Elkhart County, Marshall County, Starke County and LaPorte County There are the following price preferences for supplies purchased from a local Indiana business: • 5% for a purchase expected by the purchasing agency to be less Jhaq $50, 000 • 3% for a purchase expected by the purchasing agency to be at least $50, 000 but less than $100, 000. • 1 % or a purchase expected by the purchasing agency to beat least $100, 000. Date: Pursuant to I.C. 5-22-15-20.9, preference for Project South Bend, St. Joseph County, Indiana. The location of the principal place of business is claims a local Indiana business (Project # � ._.... m) located within the City of (AdP. re S.v) ❑ St. Joseph County, Indiana ❑ The following county located adjacent to St. Joseph County, Indiana. „ The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12-month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHENSUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACT ALL SOCIAL SECURITY NUMBERS. Dated this day of 20 Contractor/Bidder (Firm) Signature of Contractor/Bidder or Its Agent Printed Name and Title f SPECIFICATIONS „v ` CITY OF SOUTH BEND BID NAME 2019 Street and Sewer Department Materials FOR BIDS DUE March 26, 2019, 9:30 a.m., Local Time Pursuant to notices given, the undersigned offers bid(s) to the City of South Bend in accordance with the following attachment(s) which specify the class or item number or description, quantity, unit, unit price. PROJECT DESCRIPTION This project includes the furnishing of materials to be used by the Street Department, Sewer Department, and other City of South Bend agencies for the year 2019 and the first part of the year 2020. All prices will remain in effect until April 30, 2020. This bid will be awarded to the lowest responsible bidder for each line item or Division, dependent on the needs of the City of South Bend. The Contractor does not need to supply unit prices for all items in each Division to be eligible for award. All items will be awarded per unit prices and the quantities shown for each item are approximate quantities only. Actual quantities purchased may be greater or less than the quantities shown on the bid tab. The contract(s) pursuant to these specifications shall be awarded to the lowest responsible and responsive vendor. II. PREVAILING SPECIFICATIONS AND DESIGN & CONSTRUCTION STANDARDS The City of South Bend's PREVAILING SPECIFICATIONS, most recent version, and DESIGN & CONSTRUCTION STANDARDS, most recent version, are to be used on this project. Each Bid provider is specifically instructed to become completely familiar with the most recent version of the PREVAILING SPECIFICATIONS and the DESIGN & CONSTRUCTION STANDARDS prior to submitting a Bid. Wherever the PREVAILING SPECIFICATIONS refer to "State Specifications," it shall mean the 2018 INDOT Standard Specifications for the letting effective after September 1, 2017. These SPECIAL PROVISIONS will list only "Additions" or "Deletions" to the PREVAILING SPECIFICATIONS and are to be used only in conjunction with the PREVAILING SPECIFICATIONS. In the event of conflict between the SPECIAL PROVISIONS and the PREVAILING SPECIFICATIONS, the SPECIAL PROVISIONS will govern. III. CONTROL OF WORK A. Prevailing Specifications/INDOT Standard Specifications Section: 105 B. Additions: 1. The complete responsibility for this project lies with the Director of Public Works of the City of South Bend, Indiana acting through his authorized representatives. IV. DEFAULT AND TERMINATION A. Prevailing Specifications/INDOT Standard Specifications Section: 108 B. Additions: The obligation to perform under the terms of this Agreement may be terminated by an official of the Department of Public Works, with approval from the Board of Public Works, with or without cause, upon fourteen (14) calendar days written notice to the Contractor. This Agreement may be terminated by Contractor upon fourteen (14) calendar days written notice to the Department of Public Works in the event of substantial failure of Public Works employees and agents to perform in accordance with the terms hereof. If an official of the Public Works Department terminates the Contract for any cause, it shall deduct from whatever is owed from the Contractor on the Contact or any other contract, any amount sufficient to compensate the City of South Bend for any damages suffered by it, including but not limited to, the cost difference in the materials between the primary and secondary bidder because of the Contractor's wrongdoing. V. RETAINAGE AND FINAL PAYMENT A. Prevailing Specifications/INDOT Standard Specifications Section: 109 B. Additions: 1. Payments will be made every thirty (30) calendar days. 2. There will be NO Retainage. 3. Contractor shall invoice using the same nomenclature as specified in the bid proposal for all items. VI. CORRECTIVE ACTION/DAMAGES A. Prevailing Specifications: None B. Additions: 1. Failure to deliver concrete or asphalt materials within NINETY (90) minutes time of scheduled delivery will result in damages charged to the supplier in the amount of time plus expenses plus overhead charged. 2. Should a supplier of concrete or asphalt become overbooked for deliveries one or more days of a week that supplier shall notify the Cit 's re resentative ordering the material at least TWO 2 working: days in advance. 3. In the event the initial test results indicate a failure, the contractor will immediately contact the independent testing agency in order to complete the confirmation testing. The receipt of the test report indicating the failure in the mix will immediately trigger the corrective action/damages process. The Contractor will be considered placed on notice upon receipt of the testing report from the independent laboratory. If a back-up sample was not taken nor if there is not enough of the original sample to complete confirmation testing, the original test will be binding. There will be no coring of placed materials for confirmation testing. The contractor is solely responsible for making any and all corrections to the material mix in order to meet the requirements in the mix design. 4. The corrective action/damages are set forth as follows a. The damages will be for all of the specific mix design/material delivered on the day the sample was taken. b. Damages are progressive for each specific mix design. The material costs for the day the sample was taken will be reduced by the following percentages i. First test failure — 10% reduction of actual material cost. ii. Second test failure — 20% reduction of actual material cost. iii. Third test failure — 30% reduction of actual material cost. iv. Fourth and all successive test failures — 50% of reduction of actual material cost. The City of South Bend reserves the right to accelerate the corrective action/damages procedure or to require the contractor, at his expense, to remove and replace the material in the event the failure in the material delivered may cause physical or property damage to the public. 6. The parties recognize that time is of the essence in regard to this Contract and that City will suffer financial loss if the equipment, supplies, services are not delivered within the times specified on the Contract. a. It is agreed between the parties hereto that if Contractor shall not deliver the equipment, supplies, services and/or other obligations by the date specified in the Contract, City shall use the bid bond or certified check of bidder as liquidated damages b. Should the Contractor fail to provide or perform the equipment, supplies, services and/or other obligations pursuant to the Contract, and should the City then elect to bid a new project that will replace the Contract, any bid for the project from Contractor will be considered only if Contractor can demonstrate the ability to deliver and perform the equipment, supplies, services and/or other obligations in a timely fashion. c. It is agreed between the parties hereto that if Contractor shall not deliver the equipment, supplies, services and/or other obligations by the time specified in the Contract, City shall award all or part of the material to the next lowest bidder. VII. DELIVERY A. Prevailing specifications/INDOT Standard Specification Section: None B. Additions: 1, Items shown in the specifications to be delivered shall be delivered to the Bureau of Streets at 731 South Lafayette or to other sites within the City of South Bend designated by the City's representative ordering the material. Delivery dates shall include weekends and holidays as designated by the representative ordering the material. 2. Each load of loose materials must be fully tarped or covered from origin to the point of delivery to minimize loss from blowing and change of moisture content. 3. Items shown in the Specifications to be picked up by the City shall be picked up by the City at the successful bidder's plant or warehouse. The plant or warehouse must be within the South Bend City limits or within five miles of the Public Works Service Center, and it must be within 15 minutes driving time via approved truck route(s) of the Public Works Service Center. Loading shall be done by the supplier. Duplicate weight tickets will be provided for each load. Each ticket will bear a serial number, increasing in number with each load. No ticket number shall ever repeat. The vendor for items in Division A and Division B shall designate a representative and an alternate that shall be available for at least one (1) hour no later than Wednesday of each week for a coordination conference to discuss the City of South Bend's prospective order for the upcoming calendar week. The vendor shall guarantee availability of materials of each type and in such quantity for each day of the following week as agreed to in the conference. If such materials are not available at the time of delivery as agreed, the vendor shall at its option remedy the situation by one of the following means: a, Arrange for the City of South Bend to pick up its order within one (1) hour of the agreed schedule at another location within five (5) miles of the South Bend City limits at no additional cost to the City of South Bend. b. Within three (3) working days of the failure to deliver, with its own forces and equipment lay the materials into place at the location the Bureau of Streets has prepared and readied for paving. Such paving shall be done in a workmanlike manner, according to the Standard Specifications for the type of material being used, at no additional cost to the City. 6. The bid proposal shall specify as per unit cost of delivery for all items specified for delivery. Award may be made to a company for just delivery and not necessarily for the purchase of the material VIII. DIVISION A: ASPHALT MATERIALS A. Prevailing specifications/INDOT Standard Specification Section: 402, 403, 405, 406, 407, 902, 904 B. Additions: Division includes bituminous materials to be provided to the City of South Bend for placement by the City's own forces. a. The producer of the materials will be a CERTIFIED HOT MIX ASPHALT PRODUCER, in accordance with ITM 583; Certified Hot Mix Asphalt Producer Program by the Indiana Department of Transportation Materials and Tests Division. The producer also will have a certified operator, laboratory, and bituminous laboratory technician on staff. b. Upon request, the successful bidder shall provide to the City copies of all material certifications, laboratory test results, and other quality control documents necessary to show compliance with Section 402, for any and all deliveries to the City. Records from other on -going projects shall be acceptable so long as those projects are concurrent with deliveries to the City. The City reserves the right to request up to 12 plate samples during the contract period to be obtained by an independent laboratory for analysis and verification to the specifications. Any plate samples requested past the 12 required by the specifications will be processed and paid for by the City of South Bend separate of this contract. Results of the testing will be delivered within 24 hours of the time the sample was taken. Large enough samples shall be taken in order to perform confirmation testing in the event of failure. All costs associated with the testing will be incurred by the supplier/contractor. 2. The Supplier shall submit job mix formula for all mixes to the Manager of the Street's Division for approval prior to delivery. The job mix formula must be submitted on Form TD-451 along with Marshall Design Work Sheet Form TD-515. a. The job mix formula shall be based upon the Marshall Method of Mix Design for the aggregate source and gradation available in ample quantity to the Contractor. Any change of aggregate source shall require a new Mix Design and approval. b. Recycled materials shall not be used in any surface course mixtures. No RAS shall be used. c. Binder course materials will have a maximum of 20% Recycled Materials. No RAS shall be used. d. Base course materials will have a maximum of 20% Recycled Materials. No RAS shall be used. 3. All HMA mixes are normally picked up by the City. Under certain circumstances, the City may request delivery of HMA mixes. The City will assign through successful bidding process tri-axle trucks with drivers to deliver the HMA mixes as designated to any point in the City. The City will hire the truck with driver for a minimum of eight (8) hours per day. There will be no premium time paid for work in excess of eight (8) hours per day. 4. All mixes designated with "11 L" shall be #11 crushed limestone,. 5. All mixes designated with "11 S" shall be #11 crushed blast furnace slag. 6. All HMA Binder mixes shall be crushed limestone or crushed blast furnace slag, either #11 or #8 or 9 as noted, with PG 64-22 asphalt binder, unless otherwise specified. 7. All HMA Base mixes shall be crushed limestone or crushed blast furnace slag, with PG 64-22 asphalt binder, unless otherwise specified. 8. The requirements for CMA Patch AE-300P are as follows: a. Asphalt binder shall be AE-300P b. Materials shall be produced with less than 1% moisture c. Binder content shall be 5,2% to 6.0% d. Aggregate shall be 100% crushed limestone graded as follows: ............. -u.....__... . Sieve Size Percent Passing ............... W ....._.. _. _.. 1 /2" . 100% �.._ .....�..... _ ......�.._.�............ 3/8" 75-100% No. 4 20-80% No.8 0-35% No. 30 04% Loss by Decantation �!20.._........ ITITITIT_ 0-1.5% 9. The requirements for the High Performance Cold Patch are as follows;; Emulsion Specifications Limit ASTM Flash Point (Tap Open Cup) 200°F Min _ ASTM D-1310 Kisematic Viscosity at 1400F 300-4000cst ASTM D-2170 Water 0.2% Max ASTM D-96 Aggregate Specification Percent Passing #89 #9 3/8" 90-100 100 No.4 No. 8 No. 16 20-55 5-30._.�..10-440 0-10........................ 85-100 .................... �.....�� 0._.1........................ No.50 0-5 0-5 a. The material shall be Bit -Mat High Performance Cold patch or an approved equal. b. Material must be provided in 5-gallon pails. Payment shall be for each pail of the High Performance Cold patch. IX. DIVISION B: PCC MATERIALS B. Prevailing specifications/INDOT Standard Specification Section: 213, 502, 504, 506, 901, 904, 912, 913 C. Additions: 1. Non -chloride accelerator shall be added to Class A Concrete or Class A High Early Concrete at the City's request. a. Each unit of non -chloride accelerator shall correspond to the quantity of additive required to obtain the specified composition (0.5%, 1 %, or 2%) per cubic yard of concrete. b. The payment for adding the non -chloride accelerator will be made for each cubic yard of concrete with the additive ordered. 2. The requirements for 7 Bag PCC Material are as follows: a. The fine aggregate shall be at least 35% but not more than 45% of the total weight of the aggregate in each cubic yard. Proportions will be based upon SSD aggregates. b. The CMD shall produce workable concrete mixtures, with the minimum amount of water, having the following properties: X. Minimum Portland cement content 658lbs/cu yd Maximum water/cement ratio 0.45 _... . ... _........................................................... .... _....................... ... .......... ................ _ .._.. ..... Minimum Slump 2 in. ...... �.._.............._.._.. ..................._ _..- Air Content 6.5% +/- 1.5% Minimum Flexural Strength, third point loading 300PSI @ 24hr Minimum Flexural Strength, third point loading 500PSI @ 3 days DIVISION C: AGGREGATE MATERIALS A. Prevailing specifications/INDOT Standard Specification Section: 301, 302, 303, 621, 904, 914 B. Additions: 1. The requirements for No. 23 Slag Sand Mix are as follows: Sieve Size Percent Passing 1/2` ._...... ............W.,.,�........_. ..... 3IW _....._ 100% .....4.............................................................................�.. �...... No. _� _..........8.�.�.�0 ._.11010 /o No. 8 60-90% ........ ..._.... No 16 40-65% No 30 25-40% No. 50 10-30% No. 100 5-20% No. 200 0-10% 2. Topsoil must be screened and free of foreign debris. 3. Topsoil will be tested for PH level. XI. DIVISION D: SEWER MATERIALS -CASTINGS A. Prevailing specification s/INDOT Standard Specification Section: 908, 907, 910 B. Additions: 1. The manhole 1020 cover and frame shall be the following: a. Cover: East Jordan Iron Works manhole cover 1020A (Neenah R-1642) or approved equal (i) Manhole covers must be labeled "City of South Bend" with "Storm" or "Sanitary" b. Frame: East Jordan Iron Works manhole frame 2996Z or approved equal 2. The manhole 1040A cover and frame shall be the following: a. Cover: East Jordan Iron Works manhole cover 1040A (Neenah R-1642) or approved equal (i) Manhole covers must be labeled "City of South Bend" with "Storm" or "Sanitary" b. Frame: East Jordan Iron Works manhole frame 2450 (Neenah R-1642-A) or approved equal. 3. The catch basin cover and frame shall be the following: a. Cover: East Jordan Iron Works catch basin cover (grate) 1130 (Neenah R-2510-A) or approved equal b. Frame: East Jordan Iron Works manhole frame 1135Z or approved equal XII. DIVISION E: SEWER MATERIALS - RISERS A. Prevailing specifications/INDOT Standard Specification Section: 908, 907, 910 B. Additions: 1. Manhole risers shall conform to the following: a. All risers shall pivoted turnbuckle adjustable riser rings b. Adjustable turnbuckle must be pivoted on 304 stainless steel roll pins at both ends which eliminates binding of mechanism when expanding or contracting manhole riser. c. The linkage assembly shall not contain tac-welds, d. The linkage shall pivot inside a solid %" thick bar. The linkage shall accommodate an adjustment to the diameter of the ring of '/2" in either direction (larger or smaller). e. The ring must be a single piece assembly, with no loose parts. f. Riser must expand to obtain full circumferential engagement. g. The riser shall not obstruct entrance to a manhole. There are no extensions to hinder men or equipment using the manhole. h. All moving parts and mating surfaces are zinc plated with dichromate finish or stainless steel. Skirts are G90 galvanized. i. Skirt must be welded 85% of the circumference of riser. j. Manhole riser allows efficient application of the pivoted turnbuckle so that 60 lbs. force applied 7" from center of turnbuckle exerts 5600# tangential force in the riser ring. This enables the riser ring to be forced to fit worn out of round manhole lid seats and still exert a great force on the side walls for holding power. k. Manhole risers shall be color coded prior to delivery based on the following: ..� ..._.__ _ .. Rin Diameter Color ..�.�.. —...................... __.......... . 20 3/4" D Silver 21 3/4° D............_................................................................._ Blue . __.. 22 1 /4' D _ ..... Ye......... .....�.........._ ' I I ow Green 23 5/8" D Black Fluorescent Oran e 26" D Orange 26 1/2" D Gold XIII. DIVISION F: TRAFFIC MATERIALS A. Prevailing specifications/INDOT Standard Specification Section: 808, 909, 921 B. Additions: 1. Liquid Thermoplastic Traffic Marking paint: a. Liquid Thermoplastic Traffic Marking Paint must meet and exceed the chemical composition and performance requirements of Federal Specification TT-P-1952E. b. Liquid Thermoplastic Traffic Marking Paint must be environmentally friendly 100% acrylic emulsion traffic paint containing less than 100 grams per liter volatile organic content (VOC). Liquid Thermoplastic Traffic Marking Paint must meet or exceed TT-P-1952E Type III when tested in accordance with the following ASTM test methods: D2369, D562, D2697, D3723, D2805, D711, D1210, D969, D1849, D522, D2243, D1729, D968, D2486, D1394, D1640, D2244, D3335, D3718, E1347, G154. d. Coverage is to be 155-180 ft. of 4-inch line per gallon at 30-35 mils wet film thickness. Precautions: Both surface and ambient application temperatures shall be a minimum of 50°F. Temperature shall not drop below 50°F within a 24-hour period following application. The shelf life of the paint shall be a minimum of 18 months. e. The paint shall dry to a no tracking condition in no more than 6 minutes. The no tracking condition shall be determined by actual application on the pavement at a wet film thickness of 30 mils (750 pm) or greater with white or yellow paint covered with glass beads at a rate of 7 lb/gal. (0.7 kg/L). 2. Standard Pavement Marking Beads shall be in accordance with INDOT Specification Section 921. 3. Material must be provided in 55-gallon drums with the exception of Blue and Green paint, which should be delivered in 5-gallon pails. XIV. DIVISION G: SNOW REMOVAL MATERIALS A. Prevailing specifications/INDOT Standard Specification Section: None B. Additions: 1. This specification covers requirements for replaceable cutting -edge blades for motor graders and underbody truck scrapers. 2. Material: a. The cutting edges shall be formed from high carbon steel made by the open hearth, basic oxygen, or electric furnace process and shall have the following composition. b. The composition of steel shall be as follows: High Carbon Heat Treated Com osition Min % Max % Composition Min % Max% Carbon 0.80 1.00 Carbon 0.25 0.35 Manganese 0.50 0.90 Manganese 0.75 1 20 Phospwhworous .._ --- 0.05 Phosphorous --- 0.05 Sulfur --- 0.05 Sulfur --- 0.05 Silicon -- 0.35 ...... Silicon 0.10 - 0.40 ..__ .... _ ...... ..� Boron IT mmmm 0.0005 0.0085 C. The finished cutting edge shall have a Brinell hardness number, under a 3000 kilogram load, of not less than 250 nor more than 350 for high carbon blades, and not less than 400 nor more than 520 for heat treated blades. The Brinell hardness number will be determined by the current Method Test for Brinell Hardness of Metallic Materials, ASTM Designation E10. d. A chemical analysis of each melt of steel shall be made available by the manufacturer to determine the percentages of the elements specified. 3. The cutting edges shall be of the length specified on the request for quotation form and shall be double bevel, curved, 5/8 inch or 3/4-inch-thick, and 6 inch or 8 inch wide after forming. The bevel shall be 1 inch in length and the cutting edge shall have a radius curvature of 7 1/2 inch to 10 inch. The finished blade section will be given a coat of rust resistant paint and shall be free of warpage and longitudinal deviation. The cutting edges for 5/8-inch blades and 3/4-inch blades shall be punched with 11/16-inch square holes with countersink to receive 5/8-inch diameter #3 plow bolt. Hole punching to be "standard highway punch" (end 2 holes on each end of the blade on 3-inch centers, and the remaining holes 12-inch spaced center to center across the middle of the blade) as per the diagram below. LENGTH �.+I 5VECIrlr ] ON !BE,<It. EST FOR qj MJOITR!CJ,TN) 3,' a 3" XV. DIVISION H: SNOW REMOVAL MATERIALS CONT'D A. Prevailing specifications/INDOT Standard Specification Section: None B. Additions: 3" 1, 3" 1. The general purpose bucket shall be compatible to a 2016 Hyundai HL960 Wheel Loader. A 3-piece bolt kit and hardware shall be included in the unit price. 2. The bucket shall have a 3 cubic yard capacity. 3. The bucket shall be a Werk-Brau Part Number WL3GP100-3.00 or an approved equal. 4. This specification covers requirements for replaceable cutting -edge blades for motor graders and underbody truck scrapers. 5. The blades shall be coated with a rust resistant paint and shall be free of warpage and longitudinal deviation, 6. The blades shall be of the following dimensions. a. L128661 Case Center Piece: 1114" X 13" X 7315/32/1 with hole spacing of 11318" and 17" b. L128862 Case 921 End Piece: 1114" x 13" X 23 113211 with hole spacing of 5 7116" and 12 318° XVI. DIVISION I: ASPHALT MATERIALS — CONT'D A. Prevailing specifications/INDOT Standard Specification Section: 404, 406, 408 B. Additions: 1. The requirements for AE-T Tack are as follows: Sa bolt-Furol Viscosity, 25°C, s Max 100 Residue from Res By Dist.w % Min 54 Max 62 Portion, from Res. By Dist ml Oil per 100 . Emul., Min 4.0 Demulsibility,_% Min 75 ..._._..-.... Sieve Test % Max 0.10 Res. By Dist. Float Test 1200 Penetration 50-200 Solubilit in Org. Solv., % Min. 97.5 Ductilit , 25°C, mm Min 400 2. The requirements for RS-2 are as follows; Saybolt Furol Viscosity, 25°C, s 75-400 Residue from Res. by Dist % Min 68 Portion, from Res. by Dist. ml Oil per 100q . Emul. Max 4.0 Settlement 5 days% Max 5 Demulsibility, % Min 50 .........._............. Sieve Test % Max _....._ion 0.10 __..�_.............................� Penetrat 100-200 ._ . Solubility in Org. Solv., % Min W �. DucTI!V., 25°C, mm Min -... ...97.5 400 3. The requirements for AE-90s areas follows: ..._ ................. Characteristic IN Test Method Viscosity,_Saybolt Furol at 50°C, min. 50 AASHTO Tm59 Demulsibility w/35 mL,LL0.02 CaCl2, %, min. — - -- 30 _.......,.........AASHTO T 59 Oil ^Distillate by Distillation, mL/100g Emul 3 AASHTO T 59 Residue by Distillation, %, min. 65 AASHTO T 59 Sieve Test, %, max. 0.1 AASHTO T 59 Storage Stability, %, max. 1 AASHTO T 59 Penetration (0.1mm) at 25°C, 100g, 5s, min. -max. 90-150 AASHTO T 49 Solubility in Original Solvent, %, min. m97 5 AASHTO T 44 4. MAC 20 crack seal material shall be MAC 20 (PG 64-22) base, with a minimum of 3.2% Styrene- Butadiene-Styrene (SBS) and cross -linked with B-720 where no separation will take place.