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HomeMy WebLinkAboutChange Order No 10 - Erskine Clubhouse Renovation Project No 116-108 - Ziolkowski Construction Inc1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOI ITH BEND. INDIANA 46601-1 930 ,0k, 1 w 1865 CITY OF • BEND PETE BUTTIGIEG, MAY IBOARD PUBLIC March 26, 2019 Mr. Tim Morey Ziolkowski Construction, Inc. 4050 Ralph Jones Drive South Bend, IN 46628 PHONE 574/235-9251 FAx 574/ 235-9171 RE: Change Order No. 10 - Erskine Clubhouse Renovation — Project No. 116-108 Dear Mr. Morey: The Board of Public Works, at its meeting held on March 26, 2019, approved the above referenced Change Order for an increase of $14,689, bringing the current contract amount to $1,091,531. Enclosed is a copy of the Change Order for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT GENEVIEVE MILLER ELIZABETH A. MARADIK LAURA O'SULLIVAN THERESE J. DORAU INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Kyle Silveus SUBJECT: Change Order Clarifications DATE: March 22, 2019 I'd�YXIXIggY1P�Itlt�INl1%41W�'WM�1'i10Y�Y!!�NI ;lM1�fi6�wJ i�INOMOMOWw�uw01W10�!4P'.IPo'mgNYl@w.W.�.W�N9:WW�.PoMrvIDMmw.v.,KK4mmf.MOm MMPpNft8181MIAgfpG 4166Y'WM9lF5dlttMlV�iXIN@VMINPNv1�YkUWV±,WMWiiiICJA0Mi4lYV;$4'Wtl�@W'u5 w�NJi¢WPm"tliAd4iNWodY AAO�uIo... This memo is to clarify statements made at the BPW agenda review meeting on March 21, 2019 regarding Change Order 10. During the explanation of change orders for the project and the previous memo to the board, it was stated that there have also been several items that were added to the project. Some items were identified after the project was bid that made sense to include in the current project, while others were originally included as portions of alternates during the project bid that were not awarded . Questions were raised at the agenda review meeting regarding these portions of alternates that were included in the project via change order after the bid was awarded. The alternates in question consist of the originally bid restroom alternate (Alternate #1) and kitchen alternate (Alternate #2). The work performed via change order during construction changed in scope from the work described in the alternate to the initial bid. Specifically, the work performed via change order did not include flooring in either the restroom or the kitchen, and equipment was not installed in the kitchen. Flooring was included in the restroom alternate in the initial bid, and flooring along with kitchen equipment was included in the kitchen alternate in the initial bid. The question was also raised as to whether there were more bidders on the project. Ziolkowski Construction was the sole bidder for the project. Please call with your questions, "o"AIA Document G701 TM -2017 1�!l Change Order PROJECT: (Name and address) CONTRACT INFORMATION: CHANGE ORDER INFORMATION: 17043 - Erskine Clubhouse Renovation Contract For: General Construction Change Order Number: 10 City Project #236563 Date: 8/28/2018 Date: 3/21/19 OWNER: (Name and address) ARCHITECT: (Name and address) CONTRACTOR: (Name and address) Board of Public Works Gregory A. Kil & Associates, Inc. Ziolkowski Construction Co., Inc. City of South Bend, IN 1316 County City Building (d/b/a) Kil Architecture / Planning 4050 Ralph Jones Drive 227 W Jefferson Boulevard 1126 Lincolnway East South Bend, IN 46628 South Bend, IN 466011830 South Bend, IN 46601 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed description of the change and, if applicable, attach or reference specific exhibits. Also include agreed upon adjustments attributable to executed Construction Change Directives.) Per the attached RCO #044, add $13,910.00 to provide labor, material and equipment to remove any remaining products in the tank lines. Excavate soiles and remove two (2) 1,000 gallon tanks, cut holes in the ends of UST, clean and haul off site to be scrapped and back fill. Per the attached RCO #045, add $779.00 to provide labor, material and equipment to install one (1) new louver for outside air. Existing opening is 24" x 30". ZCI will enclose opening with painted plywood around new 14" x 14" louver. The original Contract Sum was $ 907 000.00 The net change by previously authorized Change Orders $ 169,842.00 The Contract Sum prior to this Change Order was $ 11,076,842.00 The Contract Sum will be increased by this Change Order in the amount of $ 14,689.00 The new Contract Sum including this Change Order will be $ 1,091,531.00 The Contract Time will be increased by Zero (0) days. The new date of Substantial Completion will be March 22, 2019 NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. Gregory A. Kil & Associates, Inc. Ziolkowski Construction, Inc H w ttlt=1. 0 NA S m, (,"fcgo"ry Al ' iINC'AI' B AIA Architect PRINTED NAME AND TITLE l DATE PRINTED NAMI AND TITLE -;�-?-L-1 I DATE Board of Public Works, City of South Bend, IN OWNER (Firm name) SIGNATURE %I.o P11wic Mar" PRINTED NAME AND TITLE DATE r y AIA Document G701 TM — 2017. Copyright © 1979, 1987, 2000 , 2001 and 2017 by The American Institute of Architects. All rights reserved. WARMING: This AllA " II)ocu irneu'ut'tls Ippirotect:od 1by U 8, Copyir ghl Il..aw rzic'uce1 lnt:o rnaikuauinai "Irireattios. V.Jruwj hrtiuir zed ire -production w dist,irilijuul:Uon of''tIV'uhs AIIA'"' Document, rnt, or any Ippppn°fia n of it, ummay uosuull hi sevew°e a lolll a irnat criv mmnanll pe malt es, and wHII Il:uo prosecuted W'.am the unmapxi npuuirn oxtairid poss'tlblu. uuirndor, khe Ilaw. This document was produced by AIA software at 10:39:55 ET on 03/21/2019 under Order No, 1330505204 which expires on 03/20/2020, and is not for resale,. User Notes: (3139ADA41) • DATE 3/5/2019 City Of South Bend Venues, Parks and Arts Erskine Clubhouse Renovation Project No. 116-108 Ziolkowski Project # 17668 RCO # 044 3.5.2019 REAM -- Provide labor, tank fines, Excavate a'' • N • 011 •. W I N W W'" N N W NW1111 :Ww .'�.. Nil W W awflI its NN" N- Item Scope of Work EstimatedUnit Subcontractor IMatonal Total Labor +gaff Labor Total No. Quantity Quote Unit Price Material Manhours Type' to Labor MR 0 0 Subcontract Total 15% Material Markup Material Total Payment & Pert Boo TOTAL RCO AMOUNT Labor Total 514 E Marion Strut Nlishawaka, Indiana 46545 Attn: Tim Morey Ziolkowksi Construction 4050 Ralph Jones Dr South Bend, IN 46628 Re: Erskine Job Mr. Tim Morey, ffuce Plhorua mug 68- 72 2 417 f node rg,,,ri .y 571 96a8-0372 March 1, 2019 Thank you for providing the opportunity to quote this project. INSERV will vac and remove any remaining product in tank and lines. INSERV will excavate soils and remove (2) 1,000-gallon tanks, cut holes in ends of UST, clean and haul off site to be scrapped, backfill (not to exceed 22 CY), finish grade will be left 4" low to accommodate the sidewalk +or- V. This work will be completed utilizing a three-man crew with the following equipment: 0 (1) 3,000-gallon vacuum truck with a trained and certified operator; * (1) pickup truck with project trailer; (1) dual tandem dump truck with equipment trailer; r (1)excavator • (1) Skid -steer (1) 4,000 psi heated power washer; and 0 all applicable tools, equipment, and PPE This project is estimated at $6,450.00 including labor, materials and equipment. Additional costs of $.45/gallon for liquids and $1.10/gallon for solids. In the event that contaminated soil will need to be removed, we can bid hourly after the tank has been removed and include the equipment listed above and a 3-man crew for $350.00/hr. Contaminated soils can be stockpiled on visqueen and contained until landfill approvals for transportation and disposal are obtained. In addition to the removal, INSERV will sample and submit a report to IDEM for closure acceptance. The following is the scope of work for sampling and reporting: Submit closure requests to IDEM & Fire Marshall's offices as well as local South Bend Fire Dept. 0 Utilities notifications will be accomplished by INSERV. 5P'IWD.IL. RPw`"aTC:7N.SE I '�IC:L.1UM FIRUCKS I fNDL.u4aMw.. s_`R10uCES 16:OVOuf NF) p�ACi WRY l L i ,�"" ��t • On the day of excavation, I will be onsite to assist in supervision and take soil samples beneath and around USTs a The gasoline tank will require eight samples for VOCs, lead & scavengers and naphthalenes • The fuel oil UST will have two bottom samples only analyzed for VOCs and PAHs • All samples will be properly packaged and overnight mailed to laboratory the same day • After the lab results are received, a full closure report will be timely submitted to IDEM for closure acceptance • This quotation does not include any soil borings in case any fractional analytes are detected in the soil samples, as is typically required by IDEM e The cost for these closure activities is $5,830.00 Total project price $12,280.00 Thank you for this opportunity to quote this project and should you have any questions or comments, please feel free to contact me at any time. Sincerely, Thomas Lovisa PINJ.RES111"DlINISE � VA(IJ'UNI11R0DCA6 0 IIO'+u0wuUSNRlheJN `'�aEMItlSLS � CONJ1mYEEDSIlnr-4CEENIFRY GATE 3/5/2019 City Of South Bend Venues, Parks and Arts Erskine Clubhouse Renovation Project No. 116-108 Ziolkowski Project # 17668 RCO # 045 3.5.2019 CE CRIPTION° Provide labor, material and equipment to install one (1) new louver for outside air. Existing opening is 24" x 30". ZCI will enclose opening with painted plywood around new 14" x 14" louver. (Location: see attached) NEED ANNSWER ASAP ........... teri em Scope of Work Estimated Unit Subcontractor Maal Total Labor Craft Labor Total No. Quantity Quote Unit Price Material Imanhoursi Type I Rate Labor 0 $0.00 $0.00 $0.00 .wo.vrru.a _. 0 0 Subcontract Total $771 d Labor Total 15% Material Markup $0 Material Total 0 Payment & Perf Bond $8 TOTAL RCO AMOUNT 77 STALKER'S HEATING & AIR DI TIONING,, INC. • • BOX 3681 SOUTH BEND, INDIANA 46619 (574) 234-2009 To: Jeff Re: Louver 3-4-19 We propose to furnish and install (1) Louver in the wall of mechanical G06 for fresh air due to lack of room above door header price includes: * (1) 1414 Louver with bird screen and baked enamel sandstone finish installation and sealing of * Fabrication and install of (1) plenum box Note: Framing and patching of existing 2430 opening to be done by others, Labor $ 250.00 Material $ 381.00 Total $ 631.00 +10% Gross Mark -Up on Subs: $70.11 Thank you, ww... ....._ 1 Brad Total: $701.11 i 00] a o o n CQ Ti aj X � ago BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 3/19/19 Name Kyle Silveus Department En ig neerin BPW Date 3/26/2018 Phone Extension 9083 Required Prior to Submittal to Board Legal Attorney Name Clara McDaniels Controller ❑ Controller review is required for all Contracts $5,000.00 or more anc greater than one year in length per the City Purchasing Policy Purchasing ❑ Michael Schmidt Check the H Agreement n' Professional Services E] Bid Opening ❑ Quote Opening ® Change Order No. 10 EJ Ease/Encroach. Other iroriate Item Type ❑ Contract ] Resolution Bid Award F1 Quote Award [:1 C/O & PCA No. El Traffic Control for All Submissions F Proposal Addendum ❑ Req. to Advertise ❑ Title Sheet Required Information ❑ PCA Company or Vendor Name Ziolkowski Construction Inc New Vendor ❑ Yes Z No If Yes, Approved by Purchasing MBE/WBE Contractor ❑ MBE ❑ WBE MBE/WBE Contractor Requested ❑ No ❑ Yes Name of Company Project Name Erskine Clubhouse Renovation Project Number 116-108 Funding Source Account No. Amount $14,689.00 Terms of Contract Purpose/Description Removal of Linder round Gasoline and Oil Tanks discovered durin excavation ❑ Required Contractor's Certification Form Attached (Non - Collusion, Non -Discriminations Non -Debarment„ E-Verify, Iran, etch_ required For Change Orders dy Amount of ® Increase .$ 14, 689.00 ❑ Decrease $ Previous Amount $ 1,076,842.00 Current Percent of Change: 1.36% New Amount $..1,091,531.00...................._........................... ._r. ..._.......................,. ._-- w ��.�.............�._.. Total Percent of Change: 20.35% Dispersal After Approval Copy Original ® ❑ Kyle Silveus ® ❑ Patrick Sherman