HomeMy WebLinkAboutAward Quote - Century Center Site Improvements Project No 118-101 - Acorn Landscaping LLC1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOI )Tm BEND. INDIANA 46601-1830
0 U1111
PEACK
1865
CITY OF SOUTH BEND PETE BUTTIGIEG, MAY
BOARD OF PUBLIC WORKS I
March 26, 2019
Jeff Ritschard
Acorn Landscaping LLC
3680 W Sample Street
South Bend, IN 46619
PHONE 574/ 235-9251
FAX 574/ 235-9171
RE: Quotation Award — Century Center Site Improvements — Project No. 118- 101
Dear Mr. Ritschard:
The Board of Public Works at its meeting held on March 26, 2019, awarded the above
referenced quotation to you in the amount of $131,069.02 for the Base Quote.
Please forward the following documents ip.. %uhmittal to my attention
for Board of Public Works approval:
1) One (1) original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
GARY A. GILOT GENEVIEVE MILLER ELIZABETH A. MARADIK LAURA O'SULLIVAN THERESE J. DoRAu
3
,
I
I
0
H
E'
a
a
`
E
a'
E
a
a
u
a`
'c
0
E
a
I
a
a
a`
'c
O
O
O
O
O
N
O
O O
O
O
O
O
O
N
O
O
O
O
O
O
O
O O
O
O
O
O
O
O
Of 0
O
O
O
CD
O
O
m
O
m
r'
Ci
O
O
O
CDO
0 O
O
LO
O
O
V
N
O
0
EO
m
w
C F
•a
CD
CD
O
O
Oct
W
m
m '.. Cl
V
O
r
N
D)
O
O E
o
ED
eo
to
co
c,
cn
m
c\i
Lo
M
u a
M
M
N y
c
w
69
EA
w
EA
ul
fig
w EH
EA
H9
Y>
E9
w
0
o
0
0
0
r�
0
0 0
0
0
0
0
0
10
U
O
O
O
O
O
O
O
CD
O
O
O
O
O
Ea
E
0 d
O
O
O
CD
o
En
O
m
-
m
r`
a
En
6 O
� LO
6
r`
O
N
m
O
M
�
U
a
O
O
o
O
w
W
00
00
m
r` ED
M
w
w
Efl
E9
fA
Efi
Efi
fQ9 EQ9
EQA
69
EA
fQA
EA
J
Jj
J
J
J
>-
W W
W
W
W
J
o
W
M
°p'N
o
o
m
m
m
o
C
0
w
N
C
CL
O
L
- _
M i0
7
d
O
a
C
C
Y
❑
10
c:
m
3
w
O
C
m
aEi
❑
c
E
a
m
EL
c
cc
C7
Im
0
p
m
CO
0
U
:EH
O
-0
U
CO
>0
N
U
d E
C
W
E6V,k�17
V
E
C
C C
7
a
p
C
an
�E
00
�M
'UC
wO`
o
U'O
co
a
C�i
iw
❑ p
m Z
w EI
S
N
M
V'
'O
EO
a0
m O
N
m
dti
�
Q
m
A
z.
0
0
E
aEi
u
u
_
a`
a`
0
0.
a
d.
cai
cai
a`
a`
r
E
E
u
u
a`
a`
c
c
O
O
l00
{O
..
O
O
O
+�+
C H
n
►O
O �"•
N
10 E
ri
O
O
M
o
Of
ao
',,
10 E
oD
O
r;
u a'.
UI _
N
O
N
u
U) a
m
E9
0
0
0
J a
c
0
O
f0
l0
J a
U a
o
to
r
0
a
EO
o
co
O
v
N
M
u a
O
W
O
N
o
O
a
Pi
Pi
a
E0
w
N
EH
EA
fR
ffJ
fA
N
a
Q
C
O
(0
0
C
N
y
VI
C
'O
N
W
C
N
l)
O
;
N
N
2I
Q
a
Q
W
o
E
rn
aQ
W
o
a
o
w`
U)
Q
o
w`
of O
O
C
C
a
a' O
p
C
w
50
E
w
L
C
0
•y '
N
O
0
Q 'C
N
?
p
a
o
;
o
m
W
U❑
,..J
FO- W ❑
o
U
_(V
''
(D
Z
a'
•--
00
•--
m
E
0...r
N
N
N
JqEj,
J
Q
Q
a
a
m
C
a
w
N 0)
Z' a
0 o
H J M
J O y
m x o c
H W Z W
LU m w 0
Oa.
CO d
d
O Z LL
0
C
N
U
MI ■
}
M
N
N
(0
N
c
V1
EL
a�
E
0
m
E `o
J F
Co
m
0
E
fu
u
a`
'c
M
H
E
a
w'
0
a`
'c
0
a
E
fu
flp
u
a`.
'c
CD
m
((0
0
WEL
N
C
Pr7
V
(O
v
LO
u aEr
o_
N
�
V3
&9
c
Jof
Cl)
N
C
co
LO
coi a
m
V)i
Q 'E.
w
Q
Z
a'
w
J
Q
urn
w
(aiea F
LO
Z
of
N
w
E
N
J
Q
o
N
N
Im
CITY OF SOUTH BEND, INDIANA
1.4
ors u
NTR T TE FOR P BL I e
b
NO
PROJECT NAME: Century Center Site Improvements ... ..
PROJECT NO. 118-101
QUOTES DUE 9:30 am, March 12. 2019
(Must be completed for all quotes. Please type or print)
� � j ,J
Date:y '- / /�.............. Firm; �� .,
Address:
City/State/Zip: X 4 -4� Telephone Number: c�7 aa- �0
Agent of Bidder (if Applicable):. 41Z "
given, the undersigned offers -....... ___
Pursuant to notices to g g � furnish labor and/or material necessary to complete the
C.,>c"w��rojectof:
J."���t i��...�✓
public
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
The City of South Bend, Department of Public Works
and dated J % . ntA2uY 1 for the sum of (enter the Total Quote as shown on the Proposal)
W Alternate�sown on Proposal) r�l�- - uuu ( Siof Total Quote plus p ) ( cal)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are neer
the coy of units must be the same as that shown
in the original contract if accepted by the City of South Bethe qu to is to be awarded on a unit basis, the
itemization of the units shall be shown on a separate attachn lei
By r
(Signature)
(Printed Name of Person Signing)
ACCEPTANCE
The above quote is accepted this day of GLh-Izl�k 20
Subject to the following conditions:
Mit" , Member
Therese J. Dorap Mer ber
�iea
Attest: Linda M. Martina Clerk
-
Version 10/31/2017 Page - 7 Public Works Quote
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 26th Day of March, 2019, by and between,
Acorn Landscaping, 3680 W Sample Street, South Bend, IN 46619, HEREINAFTER called the
Contractor, and the Board of Public Works herein called the 'Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans,
and Bid Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO. 118-101
DESCRIPTION: CENTURY CENTER SITE IMPROVEMENTS
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $131,069.02; BASE QUOTE ONLY
FUNDING: HOTEL/MOTEL TAX
The unit prices for this improvement were those prices as received and accepted by the Board on
the 12th Day of March, 2019.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
B AID OF PUBLI " "'CORKS
Gary A, ,Hot,, President
Genevieve Miller
Member
Therese J. Dorau, Member
Clerk
ik, Member
O'Sullivan, Member
Linda M. Martin,
ACORN LANDSCAPING LLC
Printed Name
Signature
CERTIFICATION (To be completed if Contractor is a Corporation)
11 . ......... ..�.............. , certify that I am Secretary of the Corporation named as
Contractor herein; that who signed this Agreement on behalf of the Contractor
was then ..- of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Secretary
Corporate
Seal
Base Bid Items
Item
rr
EXHIBIT A,
QUOTE/PROPOSALS
CITY OF SOUTH BEND'
PROJECT NAME Century Center Site Improvements
PROJECT NO. 118-101
QUOTES DUE 9:30 am, March 12, 2019
Connections and Gradinq Work
No. Description
1 Mobilization / Demobilization
2 Construction Engineering
3 Erosion Control
4 Excavation/Grading/Topsoil
5 Demolition
6 Concrete Sidewalk, 4"
8 Slate Chips, at 4" Depth
9 Canopy Trees, 2.5 — 3"
10 Ornamental Trees, 1.5" — 2"
11 Shrubs
12 Perennials
13 Groundcover Plugs / Bulbs
14 Rain Garden Planting
15 Steel Edging
Alternate 1: Paver Area 1
Item
16 Mobilization / Demobilization ...
17 Construction Engineering
18 Demolition
19 Limestone Slab Pavers, Island Areas 1
Alternate 2: Paver Area 2
Item..........................................
................................ ......... ..... ..........._
No.
Description
20
Mobilization / Demobilization
21
Construction Engineering
22
Demolition
23
j Limestone Slab Pavers, Island Areas 2
aantit
Unit
Unit Price
Total Amount
1
LS
1
LS
1
LS
1
LSw....'/b
L
86
SYS
38
TON
$�
..� 8._...""""..
EA
�%..............._
2
EA
46
EA
..........7�2
$ _._...._�
100
EA
0Z .....r
636
EA
107
EA
115
LF
__"""_....""
✓
$q 47f"
._....1............._
Total Amount for Base Quote
$ /, / fj/ 0 n
aantity Unit Unit Price Total Amount
1 LS1 LS
A n /
310 SYS $
__............... �e_..q J109 c!rs
Total Amount for Base Quote $ " .,V#,r'
Quantity _ Unit Unit Price Total Amount
1 LS
"""""""" 1"""""""".......... LS0`.'
130 SYS
Total Amount for Base Quote $/, /j
EXHIBIT A
Alternate
3:
Item
No.
Description
Quant
Alternate Pavers: Bidder shall provide
price to provide and install
24
13.75"x13.75"x2.375" Umbriano Pavers,
310
Midnight Sky in lieu of Limestone Slab
Pavers in Area 1
Alternate Pavers: Bidder shall provide
price to provide and install
25
13.75"x13.75"x2.375" Umbriano Pavers,
130
Midnight Sky in lieu of Limestone Slab
Pavers in Area 2
Alternate 4:
Item
No.
26
Description
Composite Decking: Bidder shall provide
price to provide and install composite
decking, including all associated framing,
structural support, and drainage gravel as
identified in the plans.
Unit I Unit Price I Total Amount
SYS� j yd.
Sys J(O r' a2 z $ Y rIj 1701,1id
Total Amount for Base Quote 1 $
Unit II Unit Price I Total Amount
165 SYS y,= 9, ot 7 f° C4
Total Amount for Base Quote 1 $
Firm: /'
_/�! W" �iT/WUU l;/tC _�/UlfWW�...WW'
17
Address: JC ITITIT Aj
City/State/Zip: kip /"i " Telephone Number:��d�cJT�>.m.....
4 �/I F
By
94� V c, �IsE914111s.
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 3/19/19
Department Public
Name Becca Plantz Works
BPW Date 3/26/19 Phone Extension 5998
mmumriwrwimi . uwimuwru!�m�mmwa�r,�i�e�000momomomomomomomomv mums rm�wm� ,wirer �wmimewuwu��.wuuuuuwwwiuuiuuwuu
Required Prior to Submittal to Board
BPW Attorney Attorney Name Clara McDaniels
Dept. Attorney F-1 Attorney Name
......m.... ........
Purchasing
Check the Appropriate Item Type -
LJ Professional Services Agreement Contract
Open Market Contract ❑ Amendment/Addendum
❑ Bid Opening ❑ Bid Award
p _ -1 Quote Opening Quote Award
r+� F'� Proposal Opening ❑ C/O & PCA No.
k� ❑ Chg. Order, No. [ Traffic Control
❑ Other:
Company or Vendor Name Acorn I
New Vendor
MBE/WBE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
Information
All Submissions
LJ Proposal
El Special Purchase, QPA
Il Req. to Advertise
❑ Reject Bids/Quotes
❑ PCA
❑ Resolution
Ease./Encroach
❑ Title Sheet
LJ Yes❑ If Yes, Approved by Purchasing
❑J No
Fj MBE Completed E-Verify Form Attached ❑ Yes
WBE ❑ No
Center Center Exterior Laridscaping._.. ......
118-101
Hotel tel Tax Fund 2019
7304.42010.000.0099
$131,069.02
Lump Sum
Landscape and l ardscape improvements to the exterior of the Century
Center.
For Chan-ge Orders Only.
Amount of ❑
Increase $
-_
_ ._...... _ �... .. - .. .....��
❑
Decrease (
)
Previous Amount
$
Increase
%
Current Percent of Change:
Decrease
( %)
New Amount
Increase................................................
Total Percent of Change:
Decrease
/o
Time Extension Amount:
New Completion Date:
INTER -OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
Ins
TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Becca Plantz, Engineer I
SUBJECT: 118-101
Century Center Exterior Landscaping
DATE: March 19, 2019
�uMivm ar mrnvra+ummuwu�v�at �riaouw,durun»An v�ai �czM ftlfm.nwmewiau�un,; ;,,mr�rui� na�uvuwma�oa .r[wu¢�mox mw roaw.w ,�rre��tmM �wrrmawvuwrvtio�un uw, minvwrra.:a�unuvn m�m�umu rrrnwum;m,.rcfrvm�i�n am. pan arcaPa mm�rm umaaumm� u�durwuxiRrc�mimxr�mM�wRY+ari���rrr�irrm Rr�m
On March 12, 2019, the Board of Public Works opened and read quotes for the above project. I
have reviewed them and found one math error on Alternate 3. Alternate 3, Item No. 24 on Acorn
Landscaping's Bid Tab should have a Total Amount of $108,137.30 instead of $180,447.30. This
does not affect the recommendation of awarding the Base Bid.
The quoters ranked as follows:
Quoter Base Bid Total Award
Quote Amount
1. Lands _......___ .
Acorn $131,069.02 $131,069.02
capin� . ...... w wwww
I recommend award of a contract for Century Center Exterior Signage to the lowest responsive /
responsible quoter, Acorn Landscaping for the Base Bid only in the amount of $131,069.02 .
Sufficient funds have been appropriated from Hotel Motel Tax Fund 2019,
7304.42010.000.0099
Please call with your questions (5998).
Enc. Quote Tabulation