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Home My WebLink AboutAward Quote - 2019 VPA Cemetery Mowing - Michianas Four Seasons Landscaping1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOI ITH BEND. INDIANA 46601-1 930 CITY OF i' PETE BUTTIGIEG, MAY BOARD OF :WORKS March 26, 2019 Ernest Sanchez Michiana's Four Seasons Landscaping 24449 Rolling Oaks Drive South Bend, IN 46628 RE: Quotation Award — 2019 Venues, Parks and Arts Cemetery Mowing Dear Mr. Sanchez: PHONE 574/235-9251 FAx 574/235-9171 The Board of Public Works at its meeting held on March 26, 2019, awarded the above referenced quotation to you in the amount of $43,180 for the Base Quote plus Alternate No. 1. Please forward the following documents In one sutwfdW April 6. 2019 to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT GENEVIEVE MILLER ELIZABETH A. MARADIK LAURA O'SULLIVAN THERESE J. DORAU INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS VENUES PARKS & ARTS TO: Linda M. Martin, Clerk Board of Public Works FROM: Patrick Sherman SUBJECT: 2019 VPA Cemetery Mowing: Project 1081-2019 DATE: 03/26/2019 wwuaNNWWrtl�NI�NYiUW!'!MNWPONUUUWOWPoM'J�'WONWiIUurdtip�SBu�Ji�Nu 0011101 uumlil01i4Yi101N�o�UNI010NNNI0f0UM'M1WWONUW64'WQ�f�Po e'�w9utstlmJ��.�wWww��w.w�iu�.w:�.t�.��BNNgN.tlStlIBVI�YMOUti'e01UWONiJONW000UU001Wd`NNOMOOMU fNti NOf ItIM'�vrvv�v�wn;n IWW"Wltli4b�';Wt�V'�fM14�WNNY04bOdWbIWMNryNuuu �iMWONsirvdVO�m�WiWli. iOilmm On March 12th, 2019, the Board of Public Works opened and read quotes for the above project. The quotes ranked as follows: Alternate Total Company Base Quote Amount 1. Michiana Four..__............. Seasons $37,180.00 $6,000.00 $43,180.00 Landscaping 2. Acres Group $49,784.00 $5,986.00 $55,770.00 Venues Parks & Arts recommends award of a contract with base bid and the alternate for 43 180.00 to the lowest responsive / responsible bidder, Michiana Four Seasons Landscaping, The Department of Public Works has appropriated sufficient funds from the Maintenance Budget, K61-CEM. Please call with any questions.. QUOTE/PROPOSAL CITY OF SOUTH BEND PROJECT NAME: 2019 VPA Cemetery Mowing PROJECT NO. 1081-2019 QUOTES DUE 9:30 a.m., March 12, 2019 BASE EOTE Ite Total In Description Quantity Amount No. Landscaping services in Cemeteries per specifications I 1 1 $ ° 1 v ALTERNATE NO. 1 Ite Total In Description Quantity Amount No. 1 Leaf pickup in cemeteries per specifications 1 $��° TOTAL BID INCLUDING ALTERNATE No.1 $',1° 0 Bidder (Firm): e_N5oo Address: ,jq0 t 1 g Telephone City/State/Zip: Nuinber: (2j q By. (Signature) ,IT. (Printed Name of Person Signing) CITY OF SOUTH BEND, INDIANA O T C 0� FOR'LpBLOAK PROJECT NAME: 2019 VPA Cemete Mowing PROJECT NO. 1081-2019 QUOTES DUE 9:30 a.m., March 12 2019 (Must be completed for all quotes. Please type or print) Date: 3 1�- Firm: Address: City/State/Zip cx) Telephone Number: ,7(4) Agent of Bidder (if Le Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the project of: + m ice.. the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The Citv of South Bend, Department of Public Works and dated for the sum of (enter the Total Quote as shown on the Quote) (Enter Sum of Total Quote plus Alternates shown on Quote) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. By , (signature) (Printed Name of Person Signing) ACCEPTANCE The above quote is accepted this day of �'�:�i ��_ 20 ° Subject to the following conditions: RD OF PUBLIC' � Gary A. Gt ot, President �� ,LeveMember Therese J. Dorau, Member ,XT Adest: Linda M. Martin, Cl°rk BOARD OF PUBLIC WORKS CITY OF SOU 04 SEND INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 26th Day of March, 2019, by and between, Michiana's Four Seasons Landscaping, 24449 Rolling Oaks Dr., South Bend, IN 46628, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: DESCRIPTION: 2019 VENUES, PARKS AND ARTS CEMETERY MOWING COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $43,180; TOTAL QUOTE PLUS ALTERNATE NO. I FUNDING: VPA MAINTENANCE The unit prices for this improvement were those prices as received and accepted by the Board on the 12th Day of March, 2019. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS Genevieve Miller, Dorau, Member Clerk MICHIANA'S FOUR SEASONS LANDSCAPING Printed Name Signature CERTIFICATION (To be completed if Contractor is a Corporation) I, —, certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then, of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. _.., Corporate Secretary Seal BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 03/21 /2019 Name Patrick Sherman Department VPA BPW Date 03/26/2019 Phone Extension 5601 � NM�MflA MN!4.Mllfl �... �W,�',�'I,WVIWI�I�WWWWVI�IWWNLWN g _ _ mittal to Board Attorney Legal y g ® Name Clara McDaniels Controller ® Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ® Michael Schmidt Check the Agreement Professional Services Bid Opening E Quote Opening El Change Order No. ❑ Ease/Encroach. R Other: ►ropriate Item Type — F1 Contract Resolution ❑ Bid Award ® Quote Award El C/O & PCA No. Traffic Control for All Submissions .��_.. �........ Q Proposal ® Req. to Advertise uired Information ❑ PCA Company or Vendor Name Michiana Four Seasons Landscaping New Vendor ❑ Yes Z No ❑ If Yes, Approved by Purchasing MBE/WBE Contractor ® MBE WBE MBE/WBE Contractor Requested ® No EJ Yes Name of Company Project Name 2019 VPA Cemeter Mowing Project Number 1081-2019 Addendum ❑ Title Sheet Funding Source ... ce bud ect: K61-CEM Maintenance � .�.......�.....��.. Account No. _�.—.�........._ww.w....� 201-1101-452.39-89 Amount $ 43,180.00 Terms of Contract __. ..... _�.......... ....._ April 1 St — November 1 St Purpose/Description Contract for mowing two City owned cemeteriWes: BowmanWW Cemetery and Citv Cemetery 0 Required Contractor's Certification Form Attached (Non- mmm_Collusion, Non -Discrimination„ Non -Debarment, E-Veru, Iran, etc. RemFor Change Orders Only ..... Amount of E Increase $ [:] Decrease $ Previous Amount Current Percent of Change: % New Amount $ Total Percent of Change: % �.�.__........Dispersal After Appro.,.�.� ...............—.��.....�.�_..� val Copy Original ❑ El ❑ �_. 1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND_ INDIANA 46601-1 930 March 26, 2019 Jeff Dumas Acres Group 23940 W. Andrew Road Plainfield, IL 60585 RE: Quotation Award — 2019 Venues, Parks and Arts Cemetery Mowing Dear Mr. Dumas: PHONE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on March 26, 2019, awarded the above referenced quotation to Michiana's Four Seasons Landscaping in the amount of $43,180 for the Base Quote plus Alternate No. 1. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, (Y�' Ql/�( a -A Linda M. Martin, Clerk GARY A. GILOT GENEVIEVE MILLER ELIZABETH A. MARADIK LAURA O'SULLIVAN THERESE J. DORAU