HomeMy WebLinkAboutAward Bid - Three Twenty at the Cascade Exterior Insulation and Finish System Project No 118-074B-R - Skyline Plastering IncINTER -OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Zach Hurst, Project Engineer
SUBJECT: Award Project No. 118-074B-R
320 at the Cascade — Exterior Insulation and Finish System (EIFS)
DATE: March 19, 2019
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On March 12, 2019, the Board of Public Works opened and read bids for the above project. One
bid was received by Skyline Plastering, Inc., in the amount of $475,800. Alternates were included
in the project as follows:
• Alternate 1: $1,935.00 (deduct)
• Alternate 2: $82,900.00
• Alternate 3: $85,700.00
1 have reviewed the bid documentation and found it to be correct. The `Bid/Proposal' form does
contain a discrepancy in that Skyline Plastering included their unit prices which were intended to
be used in case of any quantity overage in the project. For this type of Lump Sum work, the Unit
Price must match the Total Amount. Skyline Plastering confirmed their intent to bid the project
using the Total Amount, and that correspondence is attached.
The City is awarding the base bid, plus Alternate 3 for a combined total of $561,500.00
1 recommend award of a contract for 320 at the Cascade - EIFS to the lowest responsive /
responsible bidder, Skyline Plastering,Inc. in the amount of $ 561,500.00.
Sufficient funds have been appropriated from REDA TIF (324-1050-460-42-02).
Please call with your questions (3057).
1316 COUNTY -CITY BUILDING
227 W.JEFFERSON BOULEVARD
SOI ITH BEND. INDIANA 46601-1 930
Peter Klyachenko
Skyline Plastering, Inc.
232 Westgate Drive
Carol Stream, IL 60188
f�.,ti B�d�IMAf'� Wb
1865
CITY OF BEND PETE BUTTIGIEG, MAY
Ii
BOARD OF
LIC WORKS
March 26, 2019
PHONE 574/235-9251
FAX 574/235-9171
RE: Award Bid — Three Twenty at the Cascade - Exterior Insulation and Finish System — Project
No. 118-074B — R
Dear Mr. Klyachenko:
The Board of Public Works, at its meeting held on March 26, 2019, awarded the above referenced
project to you in the amount of $561,500 for the Base Bid plus Alternate No. 3. Enclosed please find
a signed Bid/Proposal form.
Please forward the following documents in one submittal by April 9 2019 to my attention for Board
of Public Works approval:
1) One (1) original of the Public Works Contract (enclosed)
2) Labor & Material Payment Bond
3) Performance Bond (125% of Bid Amount)
4) Certificate of Insurance naming the City of South Bend as an additional insured
5) Item #4 for all subcontractors you use
If you have any further questions regarding this matter, please call this office at (574) 235-9251.
Sincerely,
Linda M. Martin, Clerk
Enclosures
GARY A. GILOT GENEVIEVE MILLER ELIZABETH A. MARADIK LAURA O'SULLIVAN THERESE J. DORAU
CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S BID FOR PUBIC WORK
Project Name Three Twenty at the Cascade — Exterior Insulation and Finish System (E.I.F.S.)
Project No. 118-074 B-R
For Bids Due March 12, 2019
PART I
(Must be completed for all bids. Please type or print)
„
Date: 7/ Bidder Firm t"';"t
Address:,
... t...�. � _..........� Telephone Number:o .. �._�t�'"
City/State/Zip:?a.....� _.......�.........�_........
L- Ci) — t laq
__......._ _ !s'�D
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
.Y
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
" 1
and dated for the sum of
mw�
(enter the Total Bid as shown on the Proposal)
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Base Bid shown on Pro osa Numerical)
The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in
the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance
with the notice. Any addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that
shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a unit
basis, the itemization of the units shall be shown o separate attachment.
By w
r (signature)
(Printed Name of Person Signing)
ACCEPTANCE
The above bid is accepted this 2 Lf day of
Subject to the following conditions:
rr,« • OF PUBLIC WO
Gary A, '�VOlPresid nt
zabeth A adik, Member
Sure
nna-K-Fritzberg, Member xe- W ke—V .P".
�
�,-.m•
se orau ember
Attest: Linda M, Ma in„ Cl�e�r
k"
Version 7/20/2018 Contractors Bid for Public Works - 2
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 26th day of March, 2019, by and between,
Skyline Plastering, Inc., 232 Westgate Drive, Carol Stream, IL 60188, HEREINAFTER called the
"Contractor", and the Board of Public Works herein called the 'Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid
Proposal, all of which are set forth as a part of this Contract, for:
PROJECT NO.: 118-074B - R
DESCRIPTION: THREE TWENTY AT THE CASCADE -EXTERIOR
INSULATION AND FINISH SYSTEM
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $561,500; BASE BID PLUS ALTERNATE NO. 3
FUNDING: REDA TIF
The total bid for this improvement were those prices as received and accepted by the Board on the
March 12, 2019.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BOARD OF PUBLIC ORI.S SKYLINE PLASTERING, INC.
Gar A. G � lot, President � l *i4eii,�C� yarad�k, Member Printed Name
_r-.... �..........
Member
O'Sullivan, Member Signature
Therese J. Dorau, Member " """Attest: Linda
Clerk
CERTIFICATION (To be completed if Contractor is a Corporation)
I, _ w , certify that I am Secretary of the Corporation named as
Contractor herein; that who signed this Agreement on behalf of the Contractor
was then,_,,,
of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Secretary ._ Corporate Seal
BID/PROPOSAL
CITY OF SOUTH BEND
Project Name: Three Twenty at the Cascade — Exterior Insulation and Finish System
(E.I.F.S.)
Project Number: 118-074 B-R
For Bids Due: March 12, 2019
Contractor Name: f n.,e..
BASE
BID
Item
No._.�
Description
Quantity
Unit
Unit
Total Amount
Exterior Insulation and Finish System
_(E.I.F.S.)
1
Texture #1 (Accent Band at Level1 and
1
Lump
00
�C
Roof Parapet Wall
Sum
t
2
Texture #2 (Main Body at Levels 2-7)
1
Lump
Sum
a®
r •
3
Texture #3 (Horizontal Band at Floors
1
Lump
1
and Band below Roof Parapet Walls)
Sum
+ •
ALTERNATE #1
Item Description
No.
Exterior Insulation and Finish System
E.I.F.S.
Standard Plaster Finish Applied to
4 DensGlass Substrate at Entry Arch.
Includes Finish Plaster on Concrete
Base. Finish shall be Texture #1.
ALTERNATE #2
BASE BID TOTAL - 4- +� o
Quantity
Unit
Unit
Total Amount
Price
1
Sump
(0114 36
ALTERNATE #1 TOTAL
Item
No.Exterior
Description
Quantity
Unit
Pit
Total Amount
Insulation and Finish System
E.I.F.S.)
Vertical Wave Pattern on Field -applied
5
E.I.F.S. System. E.I.F.S. Finish is
Texture #4. Insulation shall be Shop -cut
1
Lump
Sum
® '
3D Wave Pattern with 2" Deep Reveal.
Finish is Field -applied,
ALTERNATE #2 TOTAL P 01ev
Version 7/20/2018 Contractor's Bid for Public Works - 7
BID/PROPOSAL ,�,�;���
CITY OF SOUTH BEND
Project Name: Three Twenty at the Cascade — Exterior Insulation and Finish System
E.I.F.S.
Project Number: 118-074 B-R .,
For Bids Due: March 12, 2019
Contractor Name:
ALTERNATE #3
Item
No.Exterio
Description
.........................................._......._......._... __
Quantity
Unit
Price
Total Amount
r Insulation and Finish System
__.__.._...........
�....._.._.........
fE.FSF.S.
Vertical Wave Pattern on Pre -fabricated
Panels in Lieu of Field -applied E.I.F.S.
6
Panels shall be Shop -cut 3D Wave
Pattern with 2" Deep Reveal. Finish is
1
Lump
aa�
M."'.
Sum
Applied on Shop -fabricated on Panels.
Finished Panels are Installed in the Field
as a Wall Panel System
--1
—1
------------
L . . ..... — ------ J
ALTERNATE #3 TOTAL',
Bidder (Firm): / c .
Address: _.. � ., ..� " p /o shwol
City/State/Zip: Telephone Number:
BY ::......:
(Signature)
j�baaz
Aaoko
(Printed Name of Person Signing)
Version 7/20/2018 Contractor's Bid for Public Works - 8
Zach Hurst
From: Sam Klyachenko <Sam@skylineplastering.com>
Sent: Friday, March 15, 2019 9:54 AM
To: Zach Hurst
Cc: Peter Klyachenko
Subject: RE: 320 at the Cascade - bid package clarification
Zach,
You are right in your assumption, our intended base price was $475,800. Our intended price for alternate #3 was
$85,700, 1 did not see that mentioned.
I am in the office, not sure why they said I was out. Feel free to give me a call.
Regards,
Sam Klyachenko
Project Manager
From: Zach Hurst <zhurst@southbendin.gov>
Sent: Friday, March 15, 2019 8:51 AM
To: Sam Klyachenko <Sam@skylineplastering.com>
Subject: FW: 320 at the Cascade - bid package clarification
Sam -
I tried calling your office but she said you were out, so I thought I'd forward the email I sent to Peter
on the phone but I never got an email response, so if you want to respond instead that's fine by me.
confirmation your intended base bid price is $475,800.
Thanks,
Zach Hurst, P.E.
Project Engineer
City of South Bend, Indiana
574-235-5888 x3057
From: Zach Hurst
Sent: Wednesday, March 13, 2019 11:51 AM
To: 'peter@skylineplastering.com' <p q. 5@ cyp.l to g r.8. c rv1>
Subject: 320 at the Cascade - bid package clarification
Peter and I spoke
I just need
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 3/19/2019
Department Public
Name Zach Hurst Works
BPW Date 3/26/2019 Phone Extension 3057
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................w,....................
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�lec)u6red Prior to Submittalwto Board
BPW Attorney Attorney Name
Dept. Attorney ❑, Attorney Name
Purchasing ❑
Check the A ppropriate Item Type - Required 16r All Submissions
Professional Services Agreement LJ Contract
Open Market Contract ❑ Amendment/Addendum
❑ Bid Opening ® Bid Award
(� Quote Opening ❑l Quote Award
❑ Proposal Opening [:] C/O & PCA No.
❑j Chg. Order, No. El Traffic Control
E] Other:
Company or Vendor Name
New Vendor
MBE/WBE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
uired Information
H Proposal
Special Purchase, QPA
�] Req. to Advertise
❑ Reject Bids/Quotes
[� PCA
Fj Resolution
Ease./Encroach
Skyline Plastering, Inc.
Yes E ] If Yes Approved b Purch mmsing
No
MBE Completed E-Verify Form Attached
WBE
320 at the Cascade - Exterior Insulation and Finish S
118-074B-R
River East TIF
429-1050-460-42.02
$561,500.00
❑ Title Sheet
] Yes
No
Bid award for EIFS which is Division B of the ro'ect. This includes the ba
bid plus Alternate 3,
For Change Ordersv Only
Amount of
Increase $
❑
Decrease ($ )
Previous Amount
$ �
.....�.�. ...w����
Increase.A..�
__,�.,,,,�..� ........................�_....m
%
Current Percent of Change:
Decrease
( %)
New Amount
$
. Increase....................................-���............
............. � �A ._. ..........�.��..m..�w
__._.%)
Total Percent of Change:
Decrease
......................................................................................................��....................w
Time Extension Amount:
New Completion Date: