Loading...
HomeMy WebLinkAbout03122019 Board of Public Works MeetingAGENDA REVIEW SESSION MARCH 7, 2019 48 Laura L. O'Sullivan, Member ATTEST: a Linda.M Martin', Clerk REGULAR MEETING MARCH 12, 2019 The Regular Meeting of the Board of Public Works was convened at 9:35 a.m. on Tuesday, March 12, 2019, by Board President Gary A. Gilot, with Board Members Therese Dorau and Laura O'Sullivan present. Board Members Elizabeth Maradik and Suzanna Fritzberg were absent. Also present was Attorney Sandra Kennedy, Mr. Gilot announced the addition to the agenda of a Lease/Rental Agreement. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the minutes of the Agenda Review Session, Regular Meeting, and Claims Review Meeting of the Board held on February 21, February 26, and March 5, 2019, were approved. PUBLIC HEARING —MASSAGE BY SUZANNE Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a new massage establishment license application for Massage by Suzanne, 914 Lincoln Way West, South Bend, IN. He opened the meeting for comment. It was noted favorable recommendations were received from Community Investment, Area Plan Commission, and the Fire and Police Departments. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the license was approved. PUBLIC HEARING — WELL BEING MASSAGE, LLC Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a new massage establishment license application for Well Being Massage, LLC, 115 N. William St., South Bend, IN 46601. He opened the meeting for comment. It was noted favorable recommendations were received from Community Investment, Area Plan Commission, and the Fire and Police Departments. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the license was approved. OPENING OF BIDS — THREE TWENTY AT THE CASCADE -- EXTERIOR INSULATION AND FINISH SYSTEM — PROJECT NO. 118-074B R REDA TIF This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bid was opened and publicly read: SKYLINE PLASTERING INC. 232 Westgate Drive Carol Stream, IL 60188 Bid was signed by: Peter Klyachenko Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted A P Base Bid Total $475,800.00 Alternate #1 Total ($1,935.00) Alternate #2 Total $82,900.00 Alternate #3 Total $85,700.00 Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the above bid was referred to Engineering and Community Investment for review and recommendation. REGULAR MEETING MARCH 12.2019 49 OPENING OF BIDS — WEST BANK TRAIL CORRIDOR IMPROVEMENTS — PROJECT NO. 117-085 (RWDA TIF/RWDA TJJF BOXD� This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. No bids were received. OPENING OF QUOTATIONS —2019 VENUES PARKS AND ARTS CEMETERY MOWING (VPA MAINTENANCE) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: ACRES GROUP 23940 W. Andrew Road Plainfield, IL 60585 Quotation was submitted by Jeff Dumas Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: Base Quote $49,784 Alternate No. 1 $5,985 Total Bid Including Alternate No. 1 $55,770 MICHIANA'S FOUR SEASONS LANDSCAPING 24449 Rolling Oaks Drive South Bend, IN 46628 Quotation was submitted by Ernest Sanchez Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: Base Quote $37,180.00 Alternate No. I F$_6,006_._66'_ Total Bid Including Alternate No. _1 -$43,180.00 Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the above quotations were referred to Venues, Parks, and Arts for review and recommendation, OPENING OF QUOTATIONS —LOT 12 U.S. 31 INDUSTRIAL PARK ASPHALT PAVING — PROJECT NO. 119-026 (RWDA TIF) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. No quotes were received. OPENING OF QU )TATIONS — LOT 12 U.S. 31 INDUSTRIAL PARK LANDSCAPE WORK— PROJECT NO. 119-029 (RWDA TIF) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: FUERBRINGER LANDSCAPING & DESIGN. INC. 22530 Brick Road South Bend, IN 46628 Quotation was submitted by Dan Fuerbringer Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $52,110. 00 Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the above quotation was referred to Engineering and Community Investment for review and recommendation. OPENING OF QUOTATIONS — CENTURY CENTER EXTERIOR LANDSCAPING — PROJECT NO. 118- 101 (HOTEL/MOTEI, TAX) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: REGULAR MEETING MARCH 12,2019 50 ACORN LANDSCAPING LLC 3680 W. Sample Street South Bend, IN 46619 Quotation was submitted by Jeff Ritschard Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: Total Base Quote $131,069.02 Alternate No. 1 $128,989.66 Alternate No. 2 $64,464.90 Alternate No. 3 -Alternate $155,925.90 No. 4 $69,179.55 Base Quote plus Alternates $549,629.03 Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the above quotation was referred to Engineering and Century Center for review and recommendation. OPENING OF QUOTATIONS — CENTURY CENTER MALL DOOR REPAIR — PROJECT NO. 118-0361?1 Mr. Gilot advised that this was the date set for the receiving and opening of scaled quotations for the above referenced project. No quotes were received. AWARD BID EXTENSION — ONE CAB TWO (2) WHEEL DRIVE In a letter to the Board, Mr. Jeff Hudak, Central Services, advised the Board that on October 9, 2018 the above bid was awarded to Jordan Ford for one (1) truck in the amount of $38,170 for the base bid and Alternates 1, 2, and 3. Mr. Hudak is now requesting the award of two (2) additional trucks for a total of $76,340 for the Water Works Department. He noted in his letter to the Board that the vendor has confirmed their approval of the bid extension that was written in their original bid documentation. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid award be extended for two (2) additional trucks as requested. Ms. O'Sullivan seconded the motion, which carried. RATIFY QUOTATION AWARD — BECKS LAKE CONTROL VALVE MAFERIAL PROCUREMENT Mr. Jacob Klosinski, Wastewater, advised the Board that on April 24, 2018, quotations were received and opened for the above referenced project. After reviewing those quotations, and due to the quotes being below the $25,000 threshold, Mr. Klosinski awarded the contract to the lowest responsive and responsible bidder, Underground Pipe and Valve (Ferguson Waterworks), 1077 Olive Plow Court, South Bend, IN 46601, in the amount of $15,246. Mr. Klosinski is now requesting the Board ratify his award. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. RATIFY QUOTATION AWARD WASTEWATER TREATMENT PLANT REUSE BUILDING WALL REPAIR MAINTENANCE) Mr. Jacob Klosinski, Wastewater, advised the Board that on March 27, 2018, quotations were received and opened for the above referenced project. After reviewing those quotations, and due to the quotes being below the $25,000 threshold, Mr. Klosinski awarded the contract to the lowest responsive and responsible bidder,, Zimmerman Industrial Piping, Inc., 1117 N. Clay St., Mishawaka, IN 46545, in the amount of $15,652. Mr. Klosinski is now requesting the Board ratify the award. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. RATIFY U O'"AT N AWARD ORGANIC AN C RESOU R "S FA —CIL�IJY FLAGPOLE AND INSTALLATION SERVICES S 'ID DIVISION A1 0R LS BUILDING REPAIR a�AIN rXANCE Jacoblos' si,Wastewater, advised the Board that April 24, 2018, quotations were received and opened for the above referenced project. After reviewing those quotations, and due to the quotes being below the $25,000 threshold, Mr. Klosinski awarded the contract to the lowest responsive and responsible bidder, Flags International, Inc., 10845 McKinley Hwy., REGULAR MEETING MARCH 12, 2019 51 Osceola, IN 46561, in the amount of $4,782 for Base Bid, Division A. Mr. Klosinski is now requesting the Board ratify the award. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. RATIFY QUOTATION AWARD — ORGANIC RESOURCES FACILITY FLAGPOLE AND INSTALLATION SERVICES — BASE BID DIVISION B UTILTIES ORGANIC RESOURCES BUILDING REPAIR & MAINTENANCE Mr. Jacob Klosinski, Wastewater, advised the Board that on April 24, 2018, quotations were received and opened for the above referenced project. After reviewing those quotations and due to the quote being below the $25,000 threshold, Mr. Klosinski awarded the contract to the lowest responsive and responsible bidder, Martell Electric, LLC, 4601 Cleveland Rd., South Bend, IN 46628, in the amount of $4,501 for Base Bid, Division B. Mr. Klosinski is now requesting the Board ratify the award. Therefore, Ms. Doran made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. APPROVE CHANGE ORDER NO. 9 — ERSKINE CLUBHOUSE RENOVATION — PROJECT NO. 116-108 EPA 'MAINTENANCE Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 9 on behalf of Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, IN 46628, indicating the contract amount be increased by $62,852 for a new contract sum, including this Change Order, in the amount of $1,076,842. Mr. Gilot noted the project is nearing the 20% increase limit but added Mr. Silveus explained that almost all of these situations were due to unforeseen site conditions as excavation proceeded. Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — FOUR WINDS FIELD LANDSCAPING (COVELESKI NON -REVERTING) Mr. Gilot advised that Mr. Patrick Sherman, VPA, has submitted Change Order No. 1 on behalf of Foegley Landscape, Inc., 52215 N. Lilac Road, South Bend, IN 46628, indicating the contract be increased by seventeen (17) days for a new contract completion date of April 1, 2019. Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE CHANGE ORDER. NO. 1 — THREE TWENTY AT THE CASCADE — SITE UTILITIES — PROJECT NO. 118-074D (REDA TIF ) Mr. Gilot advised that Mr. Zach Hurst, Engineering, has submitted Change Order No. 1 on behalf of Indiana Earth, Inc., 10343 McKinley Highway, Osceola, IN 46561, indicating the contract amount be increased by $18,295 for a new contract sum, including this Change Order, in the amount of $186,767. Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — TWO (a, MORE OR LESS 2019 OR NEWER 3✓4 TON EXTENDED CAB FOUR-WHEEL DRIVE PICK-UP TRUCK'S -- SPEC A (SEWERS CAPITAL) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced trucks. Therefore, upon a motion made by Ms. Doran, seconded by Ms. O'Sullivan and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE I^OR THE RECEIPT OF BIDS — TWO 2 MORE OR LESS 2018 OR NEWER 27 CUBIC YARD SINGLE ARM SIDE LOADING REFUSE TRUCKS — SPECB SOLID 'tih^'ASTE CAPITAL LEASE In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced trucks. Therefore, upon a motion made by Ms. Doran, seconded by Ms. O'Sullivan and carried, the above request was approved. REGULAR MEETING MARCH 12 2019 52 APPROVAL DOE-MMI-M-ADYMISE FOR THE RECEIPT OF 'BIDS - TWO MORE OR LESS, 2019 OR NE)Y_ERFULL SIZE QAR(jo VANS SPEC C WATER WORKS/WASTEWATER CAPITAL) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vans. Therefore, upon a motion made by Ms. Duran, seconded by Ms. O'Sullivan and carried, the above request was approved, APPROVAL OF REQUEST T() ADVERTISE FOR THE RECLf�,IJT 01�,131DS - ONE _(I)_OR. H EXPANDABLE TRACK - DRIVE AND TRAILER --,SPEC F SEWERS CAPITAL! -_ In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the above request was approved, APPROVAL OF REQUEST TO ADVERTI` C MORE OR LESS. THREE RUBBER �� LOADER -SPEC' G (,WATER WORKS CAPI'l I AL) -I-,- In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Doran, seconded by Ms. O'Sullivan and carried, the above request was approved. APPROVAL OF RE�U'T To ADVERTISE "ET' E IPTOF BIDS AND�JTLL SII-ET-HISTORIC I- - PER PARK I PR CEMENTS -PROJFCT O.118-01C)A RWDA IF BOND In a memorandum to the Board, Mr. Kyle Silveus, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet, Upon a motion made by Ms. O'Sullivan, seconded by Ms. Doran and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. AD RES N N _O N ND BOARD RESOLD F 0 "TLBE P R PROPERTY O� T' 0 H 0 SE --T I AND OBSOLETE OPT 'OLU"'O 0' "-' TI ON DI PO' AL WORKS Oran' seconded by S. O'Sullivan and carried the following 0 PUBLIC LIC Pon a motion n made by Ms D Resolution was adopted by the Board of Public Work RESOLUTION NO. 05-2019 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property, which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on February 5, 2019, Fireft�xhjer Nicliolas Scllradel• retired from the South Bend, Indiana, Fire Depaninent after twenty-four (24) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that fie has retired in good standing; and WHEREAS, Chief Stephen Cox has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Depailinent, are of no practical value, and have an estimated market value of less than One -Thousand Dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and REGULAR MEETING MARCH 12, 2019 53 WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than One -Thousand Dollars ($1,000.00). 2. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED this 12th day of March, 2019. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Therese J. Dorau s/ Laura L. O'Sullivan ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 06-2019 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 06-2019 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on February 1, 2019, Captain Thomas Sheets retired from the South Bend, Indiana, Fire Department after thirty-one (31) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Stephen Cox has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Department, are of no practical value, and have an estimated market value of less than One -Thousand Dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. REGULAR MEETING MAILC ,H �122019 54 NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 3. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than One -Thousand Dollars ($1,000.00). 4. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED this 12th day of March, 2019. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS sl Gary A. Gilot s/ Therese J. Dorau sl Laura L. O'Sullivan ATTEST: s/Linda M. Martin, Clerk AD RESOLUTION N A R N THE C TI I BEND Pr 0 iRr� IT y 0"''OU SURPLUS t following low g S O� FS 0 "'0 0' LU SP T - E DI A I ES b S. O'Sullivan and carried,he in ADOPT 'OLUT'O 0 I NDIANA BOARD F PUBLIC FOR 0 0 � WORKS Upon a motion made b M Do a ,seconded so utio io y s u y I w s opt y oar ofPublic Works: Resolution a adopted b the Board ub rk RESOLUTION NO. 07-2019 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, OFFICER STEVE NOONAN retired effective February 24, 2019, from the South Bend Police Department after twenty-eight (28) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and. WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that handgun Serial No. HKB5073, A Smith and Wesson Handgun, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00), BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 12' Day of March, 2019. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING MARCH 12, 2019 55 ATTEST: s/Linda M. Martin, Clerk s/ Gary A. Gilot s/ Therese J. Doran s/ Laura L. O'Sullivan ADOPT RESOLUTION NO. 08-2019 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND AUTHORIZING STAFF TO EFFECTUATE THE ACQUISITION OF CERTAIN REAL.., PROPERTY — SEITZ PARK AND RIVER WALK IMPROVEMENTS Upon a motion made by Ms. Doran, seconded by Ms. O'Sullivan and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.08-2019 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND AUTHORIZING STAFF TO EFFECTUATE THE ACQUISITION OF CERTAIN REAL PROPERTY WHEREAS, Ind. Code 32-24-1 establishes certain statutory procedures for the acquisition by a municipality of property for public use; and WHEREAS, the City of South Bend, Indiana, Board of Public Works (the "Board") is empowered to carry out the acquisition of property pursuant to Ind. Code §§ 32-24-1-3(a) and 36-9-6-4, and, pursuant to Ind. Code § 36-9-6-3, has custody of and may maintain all real and personal property of the City of South Bend (the "City"); and WHEREAS, the City of South Bend Board of Parks Commissioners, pursuant to its resolution number 0005-2017, adopted a framework for the renovation of Seitz Park, which includes improvements to the existing East Bank Trail and River Walk (the "Project"); and WHEREAS, the City's property rights to portions of the East Bank Trail and River Walk are comprised of easements; and WHEREAS, in furtherance of the Project, specifically to construct the improvements and maintain the trails for the continued use and benefit of the public, and to protect the City's river front for the enjoyment of future generations, the City has determined that it is in the best interest of the public for the City to acquire the parcels of property constituting the un-owned portions of the East Bank Trail and River Walk from the property owners (the "Properties"), which Properties are more specifically set forth on Exhibit A; and WHEREAS, the Board desires to authorize City staff to perform certain actions on the Board's behalf to carry out its acquisition of the Properties. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND AS FOLLOWS: 1. The Board affirms its approval of the acquisition of the Properties in furtherance of the Project and to protect the City's river front. 2. The Board authorizes David Relos of the City's Department of Community Investment to act on behalf of the Board to distribute payment, accept and present for recordation deeds for the Properties, and execute on the Board's behalf any document or take on the Board's behalf any action that may be required to carry out the purposes of this Resolution. 3. This Resolution will be in full force and effect upon its adoption. ADOPTED this 12TH Day of March, 2019. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING MARCH' 12. 2.019 56 ATTEST: s/Linda M. Martin, Clerk s/ Gary A. Gilot s/ Therese J. Dorau s/ Laura L. O'Sullivan APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for a roval: Type Business Description Amount/ Motion/ ­B. Funding Second Professional Christopher Identify Impervious Cover $40,000 Dorau/O'Sullivan Services Burke Based Stormwater (Stormwater Agreement Engineering, Program Costs and Professional LLC Develop Rate Structure Services) and Fees with Recommendations for Implementation ­CityStaff Agreement The Industrial Services $76,470 , DoraWO Sullivan for Staff Revolving provided to the Industrial Paid to the Services Fund Revolving Fund City Professional Indiana Mortgage Foreclosure Fee per Dorau/O'Sullivan Services Housing and Counseling Service; Contract Community Paid to the Development City Authority Professional Purdue Training for Under- NTE $12,000 Dorau/O'SullivanServices University Skilled Workers to meet (EDIT) Agreement MEP Center Labor Needs in the Community Professional Lawson -Fisher Construction Inspection NTE Dorau/O'Sullivan Services Associates, for Bendix Drive, Stage II $494,500 Agreement P.C. (LRSA) Amendment Stantec Additional Time for N/A Dorau/O'Sullivan No. 1 to Consulting LTCP Negotiations Master Services, Inc. Services Agreement Task Order Stantec 2019 CSO LTCP _ NTTEE O'SullivanlDorau No. 6 Consulting Renegotiations Support $200 000 Services, Inc. (Wastewater Professional Services En ig veering) Easement Indiana Electrical Distribution N/A TABLED Agreement Michigan Easements for New Gilot/Dorau Power Electrical Services to Company Howard Park Professional American Right -of -Way $16,030 Dorau/O'Sullivan Services Structurepoint, Acquisitions in the West (LRSA) Agreement Inc. Side Quiet. Zone First Urban Provide Additional Funds $375,000; DoraWO'Sullivan Addendum to Enterprise and Eligible Corridors to New Total Agreement Association of the Faqade Matching $575,000 South Bend, Grant Programs (COIT) Inc. Grant The Grant Agreement for NTE Dorau/O'Sultivan Agreement Bloomberg Bloomberg Mayor's $1,000,000 Family C'.1�a11erage Paid to the REGULAR MEETING MARCH 12, 2019 57 Foundation, City Inc. Attachment Superion Apply Stormwater Fee to $5,120 Dorau/O'Sullivan A to all Existing Accounts (Water Works Professional Operations Services and Agreement Maintenance Lease SealMaster Short Term Lease of $2,400/Skid Dorau/O'Sullivan Agreement Crack Sealing Machine in (MVH) exchange for Purchasing Material from Seal Master APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license applications were presented for approval: Applicant Description Date/Time Location Motion Carried Venues, Park, Use of the March 16, 2019; Start at Jefferson Dorau/O'Sullivan and Arts Right -of -Way 9:30 a.m. to 1:00 Blvd. and Frances for Procession; p.m. St., West to Niles St. Patrick's Ave., North to Day Parade Washington Street, East on Washington Street to Hill Street March of Use of the May 4, 2019; Sidewalks only from Dorau/O'Sullivan Dimes Right -of -Way 8:00 a.m. to IUSB to Howard for Procession; 12:00 p.m. Park or Boat House MS Walk (if under construction) Therapeutic Massage NIA 903 E. Jefferson Dorau/O'Sullivan Indulgence Establishment Blvd. License Summer Spa Massage N/A 3601 E. Jefferson Dorau/O'Sullivan Establishment Blvd. License Hair Crafters Massage N/A 602 Lincolnway Dorau/O'Sullivan Establishment East License Beacon Health Public Parking Twenty -Four 621 Memorial Dorau/O'Sullivan Systems Facility License (24) Hours; Drive; Seven (7) Days 100 Navarre Street; 707 N. Michigan Street Madis Market Open Air April -September, 209 S. Michigan St. Dorau/O'Sullivan Business 2019; 11:00 a.m. License to 7:00 p.m. Cinco 5 Sidewalk Caf6 Monday: 10:00 112 W. Colfax Ave. Dorau/O'Sullivan International Permit a.m.-3:00 p.m.; Tuesday -Friday: 10:00 a.m.-11:00 p.m.; Saturday: 4:00 p.m.-11:00 p.m. APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — CITY OF SOUTH BEND DEPARTMENT OF REDEVELOPMENT Mr. Gilot stated an application for an Encroachment/Revocable Permit has been received for the purpose of allowing new infrastructure such as a new restroom building, lighting, parking lot, landscaping, curb and gutter, handrail, etc. to encroach in the right-of-way at Gintz Avenue, in Seitz Park at 340 E. Colfax Ave., Parcel ID's 018-5001-000702 and 018-5001-0005. The REGULAR MEETING MARCH 12,2019 58 encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the Revocable Permit was approved. APPROVE REVOCABLE PERMIT FOR ENCROACHMENT — COMMERCE CENTER DEVELOPMENT. LLC Mr. Gilot stated an application for an Encroachment/Revocable Permit has been received from the Commerce Center Development, LLC, 401 E. Colfax Ave., Ste. 277, South Bend, IN 46617, for the purpose of allowing a fresh air intake shaft to encroach in the right-of-way along 350 E. LaSalle Ave, The Engineering Department stated they determined that a permanent retaining wall installation within the public right-of-way is not revocable and recommended denial. Community Investment agreed and suggested the vents and building fayade could be detailed such that the retaining wall stays within the existing private property, or the vents could be relocated elsewhere along the building perimeter and the mechanical design reconfigured. They also recommended denial due to being a permanent encroachment. Mr. Zach Hurst, Engineering stated the encroachment just approved previously by the Board for Seitz Park is structural and is allowed by law to be done through a revocable permit. He noted this is for a retaining wall which is not considered structural since it is not attached to the structure. He stated the Legal Department is working on a permanent easement for this wall. Mr. Eric Horvath, Public Works Director, stated this will only encroach one (1) foot into the right-of-way and won't hinder the public's access. He stated a permanent easement is more appropriate rather than an encroachment. Mr. Gilot asked if the Board should approve a temporary encroachment until the documents for the easement can be completed so construction can proceed. Mr. Horvath and Attorney Kennedy agreed a temporary encroachment would be good until the easement paperwork is approved by the Board. Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Dorau and carried, the Encroachment/Revocable Permit was approved for thirty (30) days, until the easement is drawn up. APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the following traffic control device requests were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATIONS: 243 Altgeld Street 829 E. Calvert Street REMARKS: All Criteria met Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the following traffic control device requests were denied: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATIONS: 1705 S. Kendall Street 1261 Woodward Avenue REMARKS: All Criteria has not been met APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of the following Consents to Annexation and Waivers of Right to Remonstrate. The Consents indicate that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced properties, the applicants waive and release any and all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend: A. Miller Family Trust: 1. 25693 Scent Trail — Water/Sewer 2. 25593 Scent Trail — Water/Sewer B. Miller Builder's/Denny Miller; 52548 Common Elder Trail — Water/Sewer C. Stephen & JoAnn DeCloedt; 53333 N. Ironwood Road — Sewer D. Capstone Building and Remodeling: 1. 18045 Stoneridge Street — Water/Sewer REGULAR MEETING MARCH 12, 2019 59 2. 26912 McArthur Court — Sewer Upon a motion by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the Consents to Annexation and Waivers of Right to Remonstrate were approved as submitted. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR EXCAVATION AND OCCUPANCY BONDS Ms. Donna Hanson, Division of Engineering, recommended that the following bonds be ratified ursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date J.F. Electric, Inc. Excavation Bond Approved February 14, 2019 Larson -Danielson Construction Occupancy Bond Approved February 14, 2019 Com an , Inc. J.F. Electric, Inc. Occupancy Bond pproved rA—pproved February 14, 2019 F.E. Moran, Inc Fire Protection Occu ancy Bond February 18, 2019 Ms. Doran made a motion that the bond's approval and/or release as outlined above be ratified. Ms. O'Sullivan seconded the motion, which carried. APPROVE CLAIMS Ms. Dorau stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $2,320,029.65 02/28/2019 �03/12/2019 City of South Bend $966,803.09 U.S. Bank National Association; Eddy St. Phase lI; $44,925.45 02/28/2019 Requisition No. 10 ................ U.S. Bank National Association; Charles Black Center; $143.14 01/22/2019 Requisition No. 104 Therefore, Ms. Dorau made a motion that after review of the expenditures, the claims be approved as submitted. Ms. O'Sullivan seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Doran and carried, the meeting adjourned at 10:15 a.m. BOARD OF PUBLIC WORKS ) Gary A. Gilot, President Elizabeth A. Maradik, Member Therese J. Dorau, Member .,._ Gei V ve E. Laura L. O'Sullivan, Member ATTEST: Linda M. Martin, Clerk.