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Home My WebLink About2019-02 Departmental Financial ReportPeriod Ending: Issued By: City of South Bend Monthly Departmental Financial Report Page(s) Contents 2 Fund Guide 3 Narrative 4 - 7 Summaries 8 - 22 General Fund Departments 23 - 57 Special Revenue Funds 58 - 63 City Debt Service Funds 64 - 78 City Capital Funds 79 - 102 Enterprise Funds 103 - 110 Internal Service Funds 111 - 114 Trust Funds 115 - 120 Tax Increment Financing Funds 121 - 125 Redevelopment Commission Funds 126 - 131 Redevelopment Debt Service Funds Distribution Mayor Pete Buttigieg Chief of Staff Laura O'Sullivan Deputy Chief of Staff Suzanna Fritzberg Common Council Department Heads Fiscal Officers February 28, 2019 Controller Page # General Fund Page # Enterprise Funds 8 101 General Fund 79 287 Emergency Medical Services Capital 80 288 Emergency Medical Services Operating General Fund Departments 81 600 Consolidated Building Fund 9 101-0101 Mayor 82 601 Parking Garages 10 101-0201 City Clerk 83 610 Solid Waste Operations 11 101-0301 Common Council 84 611 Solid Waste Capital 12 101-0302 WNIT Contract 85 620 Water Works Operations 13 101-0401 Administration & Finance 86 622 Water Works Capital 14 101-0404 Morris Performing Arts Center 87 624 Water Works Customer Deposit 15 101-0405 Palais Royale Ballroom 88 625 Water Works Sinking 16 101-0501 Legal Department 89 626 Water Works Bond Reserve 17 101-0602 Engineering 90 629 Water Works Reserve Operations & Maintenance 18 101-0616 Office of Sustainability 91 640 Sewer Repair Insurance 19 101-0628 AmeriCorps Grant Program 92 641 Sewage Works Operations 20 101-0801 Police Department 93 642 Sewage Works Capital 21 101-0901 Fire Department 94 643 Sewage Works Reserve Operations & Maint. 22 101-1008 Human Rights 95 649 Sewage Sinking 96 653 Sewage Debt Service Reserve Special Revenue Funds 97 659 Sewer Bond 2011 23 102 Rainy Day 98 661 Sewer Bond 2012 24 201 Parks & Recreation 99 667 Storm Sewer Fund 25 202 Motor Vehicle Highway 100 670 Century Center 26 203 Recreation Nonreverting 101 671 Century Center Capital 27 209 Studebaker-Oliver Revitalizing Grants 102 672 Century Center Energy Conservation Debt Svc 28 210 Economic Development State Grants 29 211 Department of Community Investment (DCI)Internal Service Funds 30 212 Dept of Community Investment Grants 103 222 Central Services 31 216 Police State Seizures 104 224 Central Services Capital 32 217 Gift, Donation, Bequest 105 226 Liability Insurance 33 218 Police Curfew Violations 106 278 Take Home Vehicle Police 34 219 Unsafe Building 107 279 IT / Innovation / 311 Call Center 35 220 Law Enforcement Continuing Education 108 711 Self-Funded Employee Benefits 36 221 Landlord Registration 109 713 Unemployment Compensation 37 227 Loss Recovery 110 714 Parental Leave 38 249 Public Safety LOIT 39 251 Local Roads & Streets Trust Funds 40 257 LOIT Special Distribution 111 701 Firefighters Pension 41 258 Human Rights Federal Grant 112 702 Police Pension 42 265 Local Road & Bridge Grant 113 730 City Cemetery 43 273 Morris PAC / Palais Royale Marketing 114 731 Bowman Cemetery 44 274 Morris PAC Self-Promotion 45 280 Police Block Grants Tax Increment Financing Funds 46 281 Economic Develop Commission-Revenue Bonds 115 324 TIF - River West Development Area (Airport) 47 289 HAZMAT 116 422 TIF - West Washington 48 291 Indiana River Rescue 117 429 TIF - River East Development Area (NE Dev) 49 292 Police Grants 118 430 TIF - Southside Development #1 50 294 Regional Police Academy 119 435 TIF - Douglas Road 51 295 COPS MORE Grant 120 436 TIF - River East Residential (NE Res) 52 299 Police Federal Drug Enforcement 53 404 County Option Income Tax Redevelopment Commission Funds 54 408 Economic Development Income Tax 121 425 Redevelopment Retail Area (Leighton Plaza) 55 410 Urban Development Action Grant 122 433 Redevelopment General 56 655 Project Releaf 123 439 Certified Technology Park 57 705 Police K-9 Unit 124 454 Airport Urban Enterprise Zone 125 754 Industrial Revolving Fund City Debt Service Funds 58 312 2017 Parks Bond Debt Service Redevelopment Debt Service Funds 59 313 Football Hall of Fame Debt Service 126 315 Redevelopment Bond - Airport Taxable 60 755 South Bend Building Corp 127 317 Coveleski Debt Service Reserve 61 757 2015 Parks Bond Debt Service 128 328 Redevelopment Bond - Palais Royale 62 377 Professional Sports Development 129 351 2018 TIF Park Bond Debt Service Reserve 63 760 Eddy Street Commons Debt Service 130 752 South Bend Redevelopment Authority 131 756 Smart Streets Debt Service City Capital Funds 64 401 Coveleski Stadium Capital 65 405 Park Nonreverting Capital 66 406 Cumulative Capital Development 67 407 Cumulative Capital Improvement 68 412 Major Moves Construction 69 416 Morris Performing Arts Center Capital 70 450 Palais Royale Historic Preservation 71 451 2018 Fire Station #9 Capital 72 452 2018 TIF Park Bond Capital 73 471 2017 Parks Bond Capital 74 677 Football Hall of Fame Capital 75 750 Equipment/Vehicle Leasing 76 751 2015 Parks Bond Capital 77 753 Smart Streets Bond Capital 78 759 Eddy Street Commons Capital February 2019 Monthly Departmental Financial Report The City of South Bend developed the attached Monthly Departmental Financial Report to provide current year financial information for each City fund, as well as individual departments within the General Fund, in a condensed format. Information is provided for revenue, expenditures, encumbrances, cash balances, and staffing levels. Also included in this report are text boxes that provide an explanation of revenues, expenditures, staffing, and spending on major capital projects. The staff of the Department of Administration & Finance publishes this consolidated report no later than 30 days after the end of the reporting period. The Monthly Departmental Financial Report supplements—but does not replace—other financial reports the City prepares such as the Monthly Cash Report, Monthly Financial Report, the Department of Local Government Finance’s Annual Financial Report (AFR), or the Comprehensive Annual Financial Report (CAFR). Summary Trends & Observations As of February 28, 2019, total revenue for the year was $40,873,377, 12% of estimated revenue. As of February 28, 2018, total revenue received was $33,304,836. Property taxes are received in June and December each year and are budgeted at $78,885,295 for 2019. Local income tax (LOIT, COIT and EDIT) receipts are budgeted to be $32,412,051 in 2019, to be received in monthly installments of $2.7 million. As of February 28, 2019, total expenditures were $60,250,225 and outstanding encumbrances were $84,814,094, a total of $145,064,319 which represents 32% of the amended expenditure budget. Encumbrances are either holdovers from previous years or obligations for the remainder of the year. If encumbrances were excluded, expenditures were 13% of the amended expenditure budget at the end of the period. Total expenditures, excluding encumbrances, were $49,321,953 as of February 28, 2018. We hope that you find this Monthly Departmental Financial Report useful in better understanding the finances of the City of South Bend. If you have any questions regarding this report, please contact the Department of Administration & Finance by calling 311. City of South Bend Monthly Department Financial Report REVENUE SUMMARY February 28, 2019 Values Fund Type Dept Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance Percent of Budget City Funds General Fund 64,707,205 1,595,921 3,079,312 2,648,459 61,627,893 5% Special Revenue 102 Rainy Day 160,000 17,999 39,372 41,251 120,628 25% 201 Parks & Recreation 18,392,354 681,270 816,518 320,160 17,575,836 4% 202 Motor Vehicle Highway 10,506,103 476,991 1,018,130 1,048,878 9,487,973 10% 203 Recreation Nonreverting - - - 166,737 - 0% 209 Studebaker-Oliver Revitalizing Grants 110,000 1,558 3,487 41,728 106,514 3% 210 Economic Development State Grants 746,368 31 18,755 3,994 727,613 3% 211 Department of Community Investment (DCI) 3,059,369 31,479 43,065 108,258 3,016,304 1% 212 Dept of Community Investment Grants 5,211,000 208,068 292,935 378,647 4,918,065 6% 216 Police State Seizures 32,000 391 956 4,663 31,044 3% 217 Gift, Donation, Bequest 25,800 (442,392) 103,661 19,370 (77,861) 402% 218 Police Curfew Violations 300 35 62 52 238 21% 219 Unsafe Building 862,691 22,034 34,424 19,091 828,267 4% 220 Law Enforcement Continuing Education 281,500 24,105 39,589 46,077 241,911 14% 221 Landlord Registration 1,000 17 38 255 962 4% 227 Loss Recovery 4,000 1,079 2,405 3,255 1,595 60% 249 Public Safety LOIT 8,566,555 715,813 1,432,786 1,274,388 7,133,769 17% 251 Local Roads & Streets 4,545,689 159,189 327,789 367,162 4,217,901 7% 257 LOIT Special Distribution 227,500 995 2,407 11,970 225,093 1% 258 Human Rights Federal Grant 167,400 1,039 11,976 17,479 155,424 7% 265 Local Road & Bridge Grant 1,200,000 568 1,252 - 1,198,748 0% 273 Morris PAC / Palais Royale Marketing 15,800 624 735 419 15,065 5% 274 Morris PAC Self-Promotion 125,400 15,533 15,714 12,132 109,686 13% 280 Police Block Grants 35 7 15 16 20 43% 281 Economic Develop Commission-Revenue Bonds - - - 112 - 0% 289 HAZMAT 10,200 3,308 3,347 109 6,853 33% 291 Indiana River Rescue 97,445 31,771 43,905 15,516 53,540 45% 294 Regional Police Academy 22,500 9,878 12,479 16,546 10,021 55% 295 COPS MORE Grant 92,000 2,504 6,407 28,160 85,593 7% 299 Police Federal Drug Enforcement 51,000 338 619 6,541 50,381 1% 404 County Option Income Tax 13,145,794 1,040,564 2,940,206 1,883,856 10,205,588 22% 408 Economic Development Income Tax 12,277,506 1,346,511 2,343,309 1,837,150 9,934,197 19% 410 Urban Development Action Grant 46,240 22 11,391 11,268 34,849 25% 655 Project Releaf 454,489 38,400 76,988 77,802 377,501 17% 705 Police K-9 Unit 2,020 4 9 12 2,011 0% Special Revenue Total 80,440,058 4,389,731 9,644,729 7,763,052 70,795,329 12% City Debt Service 312 2017 Parks Bond Debt Service 1,119,404 162 203 - 1,119,201 0% 313 Football Hall of Fame Debt Service - - 27 22 (27) 0% 755 South Bend Building Corp 2,636,750 1,323,342 1,323,342 1,324,193 1,313,408 50% 757 2015 Parks Bond Debt Service 380,431 64,041 64,041 31,935 316,390 17% 760 Eddy Street Commons Debt Service 1,301,625 650,123 650,123 425 651,502 50% City Debt Service Total 5,438,210 2,037,668 2,037,736 1,356,575 3,400,474 37% Capital Project 377 Professional Sports Development 547,518 528,423 532,209 37 15,309 97% 401 Coveleski Stadium Capital 44,250 126 278 219 43,972 1% 405 Park Nonreverting Capital - - - 789 - 0% 406 Cumulative Capital Development 473,444 892 1,734 2,312 471,710 0% 407 Cumulative Capital Improvement 235,296 770 1,568 1,679 233,728 1% 412 Major Moves Construction 520,678 257,295 262,964 319,059 257,714 51% 416 Morris Performing Arts Center Capital 143,500 16,009 16,756 14,199 126,744 12% 450 Palais Royale Historic Preservation 19,100 609 2,739 4,608 16,361 14% 451 2018 Fire Station #9 Capital - 4,924 12,078 - (12,078) 0% 452 2018 TIF Park Bond Capital 50,000 17,788 39,343 - 10,657 79% 471 2017 Parks Bond Capital 3,000 21,295 48,192 - (45,192) 1606% 677 Football Hall of Fame Capital - 732 1,604 1,798 (1,604) 0% 750 Equipment/Vehicle Leasing 2,037,625 2,991 2,996 917 2,034,629 0% 751 2015 Parks Bond Capital - 149 149 557 (149) 0% 753 Smart Streets Bond Capital - 18 18 177 (18) 0% 759 Eddy Street Commons Capital 2,000 7 7 34 1,993 0% Capital Project Total 4,076,411 852,028 922,635 346,385 3,153,776 23% Enterprise 287 Emergency Medical Services Capital 1,130,695 7,009 15,469 1,097,957 1,115,226 1% 288 Emergency Medical Services Operating 6,175,320 469,589 876,943 567,409 5,298,377 14% 600 Consolidated Building Fund 4,774,198 146,414 285,788 278,994 4,488,410 6% 601 Parking Garages 1,287,735 68,230 175,100 207,845 1,112,635 14% 610 Solid Waste Operations 5,515,200 446,184 880,242 859,889 4,634,958 16% 611 Solid Waste Capital 1,133,416 148,205 481,156 293,133 652,260 42% 620 Water Works Operations 20,875,819 1,385,436 2,716,751 2,234,681 18,159,068 13% 622 Water Works Capital 3,376,000 277,808 556,561 8,600 2,819,439 16% 624 Water Works Customer Deposit 22,000 2,581 5,661 6,082 16,339 26% 625 Water Works Sinking 2,025,041 171,165 342,683 332,582 1,682,358 17% 626 Water Works Bond Reserve 22,000 2,397 5,258 5,615 16,742 24% 629 Water Works Reserve Operations & Maintenance 266,000 4,605 235,617 62,737 30,383 89% 640 Sewer Repair Insurance 652,238 57,309 115,928 113,104 536,310 18% 641 Sewage Works Operations 38,177,405 3,361,364 6,555,366 6,285,574 31,622,039 17% 642 Sewage Works Capital 5,365,000 449,896 906,049 28,629 4,458,951 17% 643 Sewage Works Reserve Operations & Maint. 235,717 9,263 172,021 258,887 63,696 73% 649 Sewage Sinking 7,816,676 650,159 1,300,526 3,282 6,516,150 17% 653 Sewage Debt Service Reserve 42,000 - - 3,678 42,000 0% 659 Sewer Bond 2011 - - - 1 - 0% 661 Sewer Bond 2012 - - - 2,577 - 0% 667 Storm Sewer Fund 1,253,298 - - - 1,253,298 0% 670 Century Center 4,554,375 210,028 1,018,291 605,671 3,536,084 22% 671 Century Center Capital 900 988 2,081 140 (1,181) 231% 672 Century Center Energy Conservation Debt Svc 415,464 217 473 221,445 414,991 0% Enterprise Total 105,116,497 7,868,846 16,647,964 13,478,513 88,468,533 16% Internal Service City of South Bend Monthly Department Financial Report REVENUE SUMMARY February 28, 2019 Values Fund Type Dept Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance Percent of Budget 222 Central Services 9,450,814 790,705 1,510,460 1,455,313 7,940,354 16% 224 Central Services Capital 376,200 266 615 729 375,585 0% 226 Liability Insurance 3,973,197 386,345 735,024 383,454 3,238,173 18% 278 Take Home Vehicle Police 4,000 1,612 3,465 3,498 535 87% 279 IT / Innovation / 311 Call Center 8,046,393 674,555 1,360,288 1,153,291 6,686,105 17% 711 Self-Funded Employee Benefits 12,636,190 1,202,721 2,323,952 3,088,737 10,312,238 18% 713 Unemployment Compensation 2,000 360 786 907 1,214 39% 714 Parental Leave 173,446 12,485 25,303 - 148,143 15% Internal Service Total 34,662,240 3,069,048 5,959,893 6,085,929 28,702,347 17% Trust & Agency 701 Firefighters Pension 5,217,138 429 1,644 4,408 5,215,494 0% 702 Police Pension 6,360,200 2,278 5,063 3,829 6,355,137 0% 730 City Cemetery 250 50 109 114 141 44% 731 Bowman Cemetery - 784 1,716 - (1,716) 0% Trust & Agency Total 11,577,588 3,541 8,533 8,352 11,569,056 0% City Funds Total 306,018,209 19,816,782 38,300,801 31,687,265 267,717,408 13% Redevelopment Commission Controlled Funds Tax Increment Financing 324 TIF - River West Development Area (Airport) 17,565,949 74,297 367,362 374,107 17,198,587 2% 422 TIF - West Washington 324,425 3,098 6,605 9,010 317,820 2% 429 TIF - River East Development Area (NE Dev) 2,865,805 18,856 39,674 37,412 2,826,131 1% 430 TIF - Southside Development #1 2,259,283 15,608 34,224 30,732 2,225,059 2% 435 TIF - Douglas Road - 351 769 692 (769) 0% 436 TIF - River East Residential (NE Res) 4,274,716 4,846 10,150 5,385 4,264,566 0% Tax Increment Financing Total 27,290,178 117,055 458,784 457,339 26,831,394 2% Redevelopment 425 Revelopment Retail Area (Leighton Plaza) - 14 183 21,541 (183) 0% 433 Redevelopment General 1,071,356 1,059 2,317 30 1,069,039 0% 439 Certified Technology Park 8,487 1,074 2,348 2,461 6,139 28% 454 Airport Urban Enterprise Zone 6,000 677 1,481 1,552 4,519 25% 754 Industrial Revolving Fund 210,000 - - 14,682 210,000 0% Redevelopment Total 1,295,843 2,823 6,329 40,265 1,289,514 0% Debt Service 315 Redevelopment Bond - Airport Taxable 14,000 1,781 3,908 4,165 10,092 28% 317 Coveleski Debt Service Reserve 2,010 - 1,076 2,076 935 54% 328 Redevelopment Bond - Palais Royale 20,000 2,977 6,534 6,964 13,466 33% 351 2018 TIF Park Bond Debt Svc Reserve 1,000 1,709 3,739 - (2,739) 374% 752 South Bend Redevelopment Authority 2,872,200 1,234,266 1,234,266 249,971 1,637,934 43% 756 Smart Streets Debt Service 1,718,000 857,940 857,940 856,792 860,060 50% Debt Service Total 4,627,210 2,098,672 2,107,463 1,119,967 2,519,748 46% Redevelopment Commission Controlled Funds Total 33,213,231 2,218,551 2,572,576 1,617,571 30,640,656 8% Grand Total 339,231,440 22,035,333 40,873,377 33,304,836 298,358,064 12% City of South Bend Monthly Department Financial Report EXPENDITURE SUMMARY February 28, 2019 Values Fund Type Department Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Current Encumbrances Budget Balance Percent of Budget* City Funds General Fund 101-0101 Mayor's Office 894,679 68,317 131,125 137,687 711 762,843 15% 101-0201 City Clerk 546,269 35,962 80,437 90,586 37,166 428,667 22% 101-0301 Common Council 643,595 27,677 77,481 109,697 180,678 385,436 40% 101-0302 WNIT Contract 43,000 - - - - 43,000 0% 101-0401 Administration & Finance 2,572,551 181,395 357,643 339,122 6,411 2,208,496 14% 101-0404 Morris Performing Arts Center 1,344,127 84,556 166,423 139,191 69,784 1,107,919 18% 101-0405 Palais Royale 481,432 29,470 59,046 55,585 22,417 399,969 17% 101-0501 Legal Department 1,279,018 84,482 173,122 161,349 1,000 1,104,896 14% 101-0602 Engineering 3,220,121 230,422 463,605 210,247 188,389 2,568,127 20% 101-0616 Office of Sustainability 278,815 15,816 25,754 - - 253,061 9% 101-0628 AmeriCorps Grant Program 713,239 14,497 25,690 - 19,440 668,109 6% 101-0801 Police Department 31,349,047 2,274,308 4,928,764 4,609,408 339,571 26,080,713 17% 101-0901 Fire Department 21,776,520 1,590,932 3,150,861 3,313,107 388,769 18,236,889 16% 101-1008 Human Rights 385,706 15,433 56,318 64,087 7,912 321,476 17% General Fund Total 65,528,119 4,653,268 9,696,270 9,230,067 1,262,247 54,569,602 17% Special Revenue 201 Parks & Recreation 21,776,943 1,269,048 2,895,277 2,146,076 5,855,413 13,026,252 40% 202 Motor Vehicle Highway 15,318,226 847,428 1,747,057 1,859,278 1,437,988 12,133,181 21% 203 Recreation Nonreverting - - - 125,148 - - 0% 209 Studebaker-Oliver Revitalizing Grants 1,007,782 6,532 63,103 18,048 203,669 741,011 26% 210 Economic Development State Grants 383,011 4,882 234,882 - 206,710 (58,580) 115% 211 Department of Community Investment (DCI) 3,152,666 207,763 411,141 428,341 117,537 2,623,988 17% 212 Dept of Community Investment Grants 5,644,915 261,397 437,331 460,953 2,417,341 2,790,243 51% 216 Police State Seizures 32,000 - - - - 32,000 0% 217 Gift, Donation, Bequest 85,976 24,011 29,092 3,461 28,883 28,000 67% 218 Police Curfew Violations 1,000 - - - - 1,000 0% 219 Unsafe Building 1,043,437 35,930 79,303 101,928 186,995 777,139 26% 220 Law Enforcement Continuing Education 517,546 8,822 120,975 74,429 15,773 380,798 26% 221 Landlord Registration 500 - - - - 500 0% 227 Loss Recovery 272,506 - - 134,208 47,506 225,001 17% 249 Public Safety LOIT 8,566,555 434,781 875,119 1,088,341 - 7,691,436 10% 251 Local Roads & Streets 6,934,710 142,512 214,995 41,614 1,074,946 5,644,769 19% 257 LOIT Special Distribution 901,263 52,946 201,846 146,851 654,417 45,000 95% 258 Human Rights Federal Grant 234,988 8,006 17,637 15,656 18,320 199,031 15% 265 Local Road & Bridge Grant 1,283,291 - - 2,655 83,291 1,200,000 6% 273 Morris PAC / Palais Royale Marketing 30,000 - - - - 30,000 0% 274 Morris PAC Self-Promotion 75,000 - - - - 75,000 0% 281 Economic Develop Commission-Revenue Bonds - - - - - - 0% 289 HAZMAT 10,472 - 529 - - 9,943 5% 291 Indiana River Rescue 110,320 1,188 7,983 851 956 101,381 8% 292 Police Grants - - - - - - 0% 294 Regional Police Academy 22,500 456 595 4,326 - 21,905 3% 295 COPS MORE Grant 133,554 623 19,846 27,162 45,054 68,655 49% 299 Police Federal Drug Enforcement 51,000 22,499 22,499 - - 28,501 44% 404 County Option Income Tax 14,945,453 559,686 1,749,687 1,869,905 2,977,703 10,218,063 32% 408 Economic Development Income Tax 14,170,702 304,958 820,409 346,119 4,467,381 8,882,912 37% 410 Urban Development Action Grant 60,000 - 15,000 31,814 - 45,000 25% 655 Project Releaf 674,962 4,173 9,957 6,310 - 665,005 1% 705 Police K-9 Unit 2,020 - - - - 2,020 0% Special Revenue Total 97,443,298 4,197,642 9,974,264 8,933,472 19,839,881 67,629,152 31% City Debt Service 312 2017 Parks Bond Debt Service 1,181,143 - 583,383 - 597,758 3 100% 313 Football Hall of Fame Debt Service - - - 633,000 - - 0% 755 South Bend Building Corp 2,634,750 - - - - 2,634,750 0% 757 2015 Parks Bond Debt Service 383,732 - - - - 383,732 0% 760 Eddy Street Commons Debt Service 1,299,125 - - - - 1,299,125 0% City Debt Service Total 5,498,750 - 583,383 633,000 597,758 4,317,610 21% Capital Project 377 Professional Sports Development 354,770 - 353,970 462,190 - 800 100% 401 Coveleski Stadium Capital 104,622 31,667 31,667 - 32,955 40,000 62% 405 Park Nonreverting Capital - - - 55,621 - - 0% 406 Cumulative Capital Development 818,121 26,958 137,641 223,126 353,094 327,385 60% 407 Cumulative Capital Improvement 28,000 - - 249,500 - 28,000 0% 412 Major Moves Construction 1,971,235 193,371 193,371 95,974 1,165,864 611,999 69% 416 Morris Performing Arts Center Capital 225,462 2,200 2,400 - 21,484 201,578 11% 450 Palais Royale Historic Preservation 111,967 31,537 31,537 - 5,430 75,000 33% 451 2018 Fire Station #9 Capital 3,232,757 253,920 826,426 - 2,406,331 (0) 100% 452 2018 TIF Park Bond Capital 5,308,734 1,144,426 1,232,420 - 2,388,531 1,687,783 68% 471 2017 Parks Bond Capital 6,207,066 610,253 1,119,887 17,750 2,307,948 2,779,231 55% 677 Football Hall of Fame Capital 3,514 - - 14,024 3,514 (0) 100% 750 Equipment/Vehicle Leasing 3,032,750 358,508 377,476 - 952,712 1,702,562 44% 751 2015 Parks Bond Capital 58,687 - 24,200 142,569 278,456 (243,969) 516% 753 Smart Streets Bond Capital - - - 12,431 - - 0% 759 Eddy Street Commons Capital 7,650,241 472,520 472,520 - - 7,177,721 6% Capital Project Total 29,107,926 3,125,360 4,803,516 1,273,184 9,916,321 14,388,089 51% City of South Bend Monthly Department Financial Report EXPENDITURE SUMMARY February 28, 2019 Values Fund Type Department Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Current Encumbrances Budget Balance Percent of Budget* Enterprise 287 Emergency Medical Services Capital 3,502,275 - 386,665 477,486 1,469,398 1,646,212 53% 288 Emergency Medical Services Operating 6,430,669 467,462 927,271 889,940 121,171 5,382,227 16% 600 Consolidated Building Fund 4,768,302 312,241 668,823 721,765 258,804 3,840,674 19% 601 Parking Garages 1,906,584 110,141 272,143 134,117 43,756 1,590,685 17% 610 Solid Waste Operations 5,529,983 491,062 1,168,579 1,043,883 638,460 3,722,944 33% 611 Solid Waste Capital 1,132,616 147,737 332,921 331,931 628,745 170,949 85% 620 Water Works Operations 22,812,916 1,802,429 3,664,738 2,785,901 1,688,037 17,460,141 23% 622 Water Works Capital 3,981,291 - 38,170 1,642 177,121 3,766,000 5% 624 Water Works Customer Deposit 22,000 2,581 5,245 3,740 - 16,755 24% 625 Water Works Sinking 2,025,041 3,665 1,722,372 1,849 2,014,541 (1,711,873) 185% 626 Water Works Bond Reserve 22,000 - - - - 22,000 0% 629 Water Works Reserve Operations & Maintenance 41,000 4,605 9,327 6,452 - 31,673 23% 640 Sewer Repair Insurance 663,186 23,652 50,695 65,473 144,410 468,081 29% 641 Sewage Works Operations 46,142,937 3,614,055 7,065,920 5,200,523 5,693,377 33,383,640 28% 642 Sewage Works Capital 15,023,292 271,141 614,336 630,501 8,987,864 5,421,092 64% 643 Sewage Works Reserve Operations & Maint. 84,000 9,263 18,812 12,703 - 65,188 22% 649 Sewage Sinking 7,781,226 550 1,650 1,500 7,772,676 6,901 100% 659 Sewer Bond 2011 - - - - - - 0% 661 Sewer Bond 2012 - - - 501,426 - - 0% 667 Storm Sewer Fund 1,200,000 - - - 60,000 1,140,000 5% 670 Century Center 4,509,882 341,297 630,111 630,654 43,276 3,836,495 15% 671 Century Center Capital 20,000 - - - - 20,000 0% 672 Century Center Energy Conservation Debt Svc 416,424 - - - 415,424 1,000 100% Enterprise Total 128,015,624 7,601,881 17,577,778 13,441,485 30,157,061 80,280,785 37% Internal Service 222 Central Services 9,564,937 758,756 1,470,198 1,510,691 3,553,742 4,540,997 53% 224 Central Services Capital 402,671 - 14,260 39,181 17,607 370,804 8% 226 Liability Insurance 4,157,655 311,145 469,845 584,529 382,728 3,305,082 21% 278 Take Home Vehicle Police 50,000 - - - - 50,000 0% 279 IT / Innovation / 311 Call Center 9,192,551 567,590 1,681,446 867,826 1,593,316 5,917,789 36% 711 Self-Funded Employee Benefits 16,622,986 1,662,006 3,164,227 2,377,524 1,329,065 12,129,694 27% 713 Unemployment Compensation 70,000 933 3,333 565 - 66,667 5% 714 Parental Leave 155,694 14,636 26,695 1,765 - 128,999 17% Internal Service Total 40,216,494 3,315,066 6,830,005 5,382,081 6,876,458 26,510,031 34% Trust & Agency 701 Firefighters Pension 5,112,457 377,846 745,295 891,062 - 4,367,162 15% 702 Police Pension 6,355,902 557,893 1,072,813 1,103,856 - 5,283,089 17% 730 City Cemetery - - - - - - 0% Trust & Agency Total 11,468,359 935,739 1,818,107 1,994,918 - 9,650,252 16% City Funds Total 377,278,570 23,828,956 51,283,323 40,888,206 68,649,726 257,345,522 32% Redevelopment Commission Controlled Funds Tax Increment Financing 324 TIF - River West Development Area (Airport) 43,484,951 653,469 5,763,089 5,833,432 8,878,088 28,843,774 34% 422 TIF - West Washington 1,695,130 19,380 19,380 74,176 775,272 900,478 47% 429 TIF - River East Development Area (NE Dev) 12,201,982 - 12,683 380,093 5,097,589 7,091,709 42% 430 TIF - Southside Development #1 10,352,728 70,957 504,641 12,921 1,413,420 8,434,668 19% 435 TIF - Douglas Road 208,000 - - - - 208,000 0% 436 TIF - River East Residential (NE Res) 4,275,000 246,664 2,129,917 2,109,636 - 2,145,083 50% Tax Increment Financing Total 72,217,791 990,470 8,429,711 8,410,259 16,164,368 47,623,712 34% Redevelopment 425 Revelopment Retail Area (Leighton Plaza) - - - 10,813 - - 0% 433 Redevelopment General 1,074,000 - - - - 1,074,000 0% 439 Certified Technology Park 625,000 - - - - 625,000 0% 454 Airport Urban Enterprise Zone 50,000 - - - - 50,000 0% 754 Industrial Revolving Fund 157,000 - - 5,832 - 157,000 0% Redevelopment Total 1,906,000 - - 16,645 - 1,906,000 0% Debt Service 315 Redevelopment Bond - Airport Taxable 14,000 1,781 3,621 2,561 - 10,379 26% 317 Coveleski Debt Service Reserve 525,000 527,517 527,517 - - (2,517) 100% 328 Redevelopment Bond - Palais Royale 20,000 2,977 6,053 4,281 - 13,947 30% 351 2018 TIF Park Bond Debt Svc Reserve - - - - - - 0% 752 South Bend Redevelopment Authority 2,861,269 - - - - 2,861,269 0% 756 Smart Streets Debt Service 1,711,369 - - - - 1,711,369 0% Debt Service Total 5,131,638 532,275 537,191 6,842 - 4,594,447 10% Redevelopment Commission Controlled Funds Total 79,255,429 1,522,745 8,966,902 8,433,746 16,164,368 54,124,159 32% Grand Total 456,533,999 25,351,701 60,250,225 49,321,953 84,814,094 311,469,680 32% * Includes year to date expenditures and encumbrances Fund Name Fund Number 101 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 41,142,970 - - - - 41,142,970 0% Other Taxes 4,146,140 - 108,920 108,889 - 4,037,220 3% Grants/Intergovernmental 323,744 9,384 17,697 - - 306,047 5% Licenses & Permits 228,950 35,478 91,315 90,252 - 137,635 40% Charges for Services 819,177 65,922 103,823 123,569 - 715,354 13% Fines, Forfeitures, and Fees 8,620 1,593 2,833 1,415 - 5,787 33% Interest Earnings 300,000 58,061 119,860 106,547 - 180,140 40% Donations 1,365,000 - - - - 1,365,000 0% Other Income 2,451,566 275,390 334,755 257,558 - 2,116,811 14% Payment in Lieu of Taxes (PILOT) 6,340,990 528,416 1,056,830 1,055,414 - 5,284,160 17% Interfund Allocation Reimb 7,460,048 621,677 1,243,278 904,816 - 6,216,770 17% Transfers In 120,000 - - - - 120,000 0% Total Revenue 64,707,205 1,595,921 3,079,312 2,648,459 - 61,627,894 5% Expenditures by Dept 101-0101 Mayor's Office 894,679 68,317 131,125 137,687 711 762,843 15% 101-0201 City Clerk 546,269 35,962 80,437 90,586 37,166 428,666 22% 101-0301 Common Council 643,595 27,677 77,481 109,697 180,678 385,436 40% 101-0302 WNIT Contract 43,000 - - - - 43,000 0% 101-0401 Admin & Finance 2,572,551 181,395 357,643 339,122 6,411 2,208,497 14% 101-0404 Morris PAC 1,344,127 84,556 166,423 139,191 69,784 1,107,920 18% 101-0405 Palais Royale 481,432 29,470 59,046 55,585 22,417 399,969 17% 101-0501 Legal Dept 1,279,018 84,482 173,122 161,349 1,000 1,104,896 14% 101-0602 Engineering Dept 3,220,121 230,422 463,605 210,247 188,389 2,568,127 20% 101-0616 Office of Sustainability 278,815 15,816 25,754 - - 253,061 9% 101-0628 AmeriCorps Program 713,239 14,497 25,690 - 19,440 668,109 6% 101-0801 Police Dept 31,349,047 2,274,308 4,928,764 4,609,408 339,571 26,080,712 17% 101-0901 Fire Dept 21,776,520 1,590,932 3,150,861 3,313,107 388,769 18,236,890 16% 101-1008 Human Rights 385,706 15,433 56,318 64,087 7,912 321,476 17% Total Expenditures by Dept 65,528,119 4,653,268 9,696,270 9,230,067 1,262,247 54,569,602 17% Expenditures Personnel Salaries & Wages 36,663,554 2,713,045 5,480,936 5,138,589 - 31,182,618 15% Fringe Benefits 12,476,713 895,804 1,763,786 2,048,902 995 10,711,932 14% Total Personnel 49,140,267 3,608,849 7,244,722 7,187,491 995 41,894,550 15% Supplies 2,087,630 120,146 240,032 162,639 315,012 1,532,586 27% Services & Charges Professional Services 2,146,352 42,221 296,592 321,553 518,410 1,331,350 38% Printing & Advertising 148,844 4,514 19,332 14,551 51,001 78,511 47% Utilities 673,750 62,316 120,879 130,505 28,198 524,673 22% Education & Training 153,914 8,067 13,252 17,584 12,782 127,880 17% Travel 98,849 7,663 11,853 12,262 2,861 84,135 15% Repairs & Maintenance 2,118,581 136,888 326,779 275,453 128,432 1,663,370 21% Other Interfund Allocations 7,627,252 634,512 1,268,999 955,222 - 6,358,253 17% Debt Service - Principal 156,589 - 71,332 74,729 80,387 4,870 97% Debt Service - Interest & Fees 6,624 - 3,304 4,580 2,941 379 94% Grants & Subsidies 40,000 31 850 12,058 - 39,150 2% Other Services & Charges 489,387 28,060 61,316 61,440 121,228 306,843 37% Transfers Out 608,052 - - - - 608,052 0% Total Services & Charges 14,268,194 924,273 2,194,488 1,879,937 946,240 11,127,466 22% Capital 32,028 - 17,028 - - 15,000 53% Total Expenditures 65,528,119 4,653,268 9,696,270 9,230,067 1,262,247 54,569,602 17% Net (820,914) (3,057,347) (6,616,958) (6,581,607) 7,058,292 Cash Balance 32,321,302 29,773,151 Staffing Budget Actual Staffing Actual Full Time Part-Time /Seasonal/Temporary 101-0101 Mayor's Office 8 8 101-0101 Mayor's Office 5 101-0201 City Clerk 5 5 101-0201 City Clerk 1 101-0301 Common Council 9 9 101-0301 Common Council - 101-0401 Admin & Finance 25 23 101-0401 Admin & Finance 1 101-0404 Morris PAC 8 8 101-0404 Morris PAC 3 101-0405 Palais Royale 3 3 101-0405 Palais Royale - 101-0501 Legal Dept 10 10 101-0501 Legal Dept 1 101-0602 Engineering Dept 23 22 101-0602 Engineering Dept 3 101-0628 AmeriCorps Grant 2 2 101-0628 AmeriCorps Grant 5 101-0801 Police Dept 243 254 101-0801 Police Dept 23 101-0901 Fire Dept 169 178 101-0901 Fire Dept - 101-1008 Human Rights 3 3 101-1008 Human Rights - Total 508 525 Total 42 Fund Purpose: - The General Fund is the primary operating fund for City operations including general government, public safety, certain culture and recreation expenses, and certain debt service obligations. The main source of revenue is property taxes. See subsequent pages for detail of expenditures by department. - The General Fund original budget is a balanced budget. The amended budget expenditures exceed revenues because the amended budget includes the encumbrances rolled forward from 2018 to 2019. City of South Bend, Indiana Monthly Financial Report February 28, 2019 General Fund General Fund City Funds Department Name Fund/Dept No.101-0101 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 894,579 68,317 131,125 137,687 - 763,454 15% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 100 - - - - 100 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 894,679 68,317 131,125 137,687 - 763,554 15% Expenditures Personnel Salaries & Wages 543,029 40,887 79,211 71,919 - 463,818 15% Fringe Benefits 200,065 14,562 28,294 31,972 - 171,771 14% Total Personnel 743,094 55,449 107,506 103,891 - 635,589 14% Supplies 864 102 93 144 711 60 93% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 20,925 767 1,490 6,794 - 19,435 7% Utilities - - - - - - 0% Education & Training 1,800 - - 695 - 1,800 0% Travel 2,190 1,980 1,980 1,909 - 210 90% Repairs & Maintenance 1,000 - - 267 - 1,000 0% Other Interfund Allocations 120,197 10,017 20,027 23,674 - 100,170 17% Debt Service - Principal 1,165 - - 175 - 1,165 0% Debt Service - Interest & Fees 144 - - 43 - 144 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 3,300 1 30 94 - 3,270 1% Transfers Out - - - - - - 0% Total Services & Charges 150,721 12,766 23,527 33,651 - 127,194 16% Capital - - - - - - 0% Total Expenditures 894,679 68,317 131,125 137,687 711 762,843 15% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 8 8 Part-Time /Seasonal/Temporary N/A 5 Total 8 13 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief executive officer of the city. In 2019, a full-time staff member was added to help with projects in the Mayor's office as well as city-wide programs. This position is offset by the removal of a part-time position. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. In 2019, interfund allocations decreased due to a change in the overall IT allocation which charged less IT overhead to the smaller departments. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Mayor's Office City Funds General Fund This department is funded by property tax revenue collected in the General Fund. Other revenue is from the sale of City of South Bend merchandise such as t-shirts and pins. Department Name Fund/Dept No.101-0201 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 546,269 35,962 80,437 90,586 - 465,832 15% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 546,269 35,962 80,437 90,586 - 465,832 15% Expenditures Personnel Salaries & Wages 273,873 20,234 40,931 37,917 - 232,942 15% Fringe Benefits 97,076 6,940 13,915 15,987 - 83,161 14% Total Personnel 370,949 27,173 54,846 53,904 - 316,103 15% Supplies 12,013 1,260 4,340 1,607 740 6,933 42% Services & Charges Professional Services 30,263 122 2,449 7,920 11,550 16,264 46% Printing & Advertising 27,986 823 4,151 6,221 17,373 6,462 77% Utilities - - - - - - 0% Education & Training 5,855 - - - 2,855 3,000 49% Travel 6,950 - - - - 6,950 0% Repairs & Maintenance 10,676 31 1,059 5,000 4,648 4,969 53% Other Interfund Allocations 76,327 6,361 12,717 15,152 - 63,610 17% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 5,250 191 876 781 - 4,374 17% Transfers Out - - - - - - 0% Total Services & Charges 163,307 7,528 21,251 35,075 36,426 105,629 35% Capital - - - - - - 0% Total Expenditures 546,269 35,962 80,437 90,586 37,166 428,665 22% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 5 5 Part-Time /Seasonal/Temporary N/A 1 Total 5 6 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering relationships and common ground. We accomplish our mission by: - Serving as a responsible steward of information and historical artifacts - Empowering the community to engage - Supporting open and transparent government - Striving for the highest degree of excellence in customer service In 2019, interfund allocations decreased due to a change in the overall IT allocation which charged less IT overhead to the smaller departments. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. City of South Bend, Indiana Monthly Financial Report February 28, 2019 City Clerk General Fund City Funds This department is funded by property tax revenue collected in the General Fund. Department Name Fund/Dept No.101-0301 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 643,595 27,677 77,481 109,697 - 566,114 12% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 643,595 27,677 77,481 109,697 - 566,114 12% Expenditures Personnel Salaries & Wages 218,200 14,222 28,194 26,877 - 190,006 13% Fringe Benefits 111,880 7,955 15,891 21,269 - 95,989 14% Total Personnel 330,080 22,177 44,085 48,146 - 285,995 13% Supplies 6,465 237 271 3,694 1,457 4,737 27% Services & Charges Professional Services 222,927 189 21,601 32,016 177,275 24,051 89% Printing & Advertising 10,948 230 1,773 1,156 1,945 7,230 34% Utilities - - - - - - 0% Education & Training 1,000 - - - - 1,000 0% Travel 5,000 - - - - 5,000 0% Repairs & Maintenance 4,750 - - 13,687 - 4,750 0% Other Interfund Allocations 56,532 4,711 9,422 10,354 - 47,110 17% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 5,893 133 329 644 - 5,564 6% Transfers Out - - - - - - 0% Total Services & Charges 307,050 5,263 33,124 57,857 179,220 94,705 69% Capital - - - - - - 0% Total Expenditures 643,595 27,677 77,481 109,697 180,678 385,437 40% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 9 9 Part-Time /Seasonal/Temporary N/A - Total 9 9 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents & that the betterment of South Bend is always our highest priority. There are nine elected (9) Council Members. New for 2019, an additional $25,000 is budgeted for professional services for an outside financial advisor. In 2019, interfund allocations decreased due to a change in the overall IT allocation which charged less IT overhead to the smaller departments. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Common Council General Fund City Funds This department is funded by property tax revenue collected in the General Fund. Department Name Fund/Dept No.101-0302 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 43,000 - - - - 43,000 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 43,000 - - - - 43,000 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 43,000 - - - - 43,000 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 43,000 - - - - 43,000 0% Capital - - - - - - 0% Total Expenditures 43,000 - - - - 43,000 0% Net - - - - Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: In 2012 the City, along with the City of Mishawaka and St. Joseph County, entered into an agreement with WNIT Public Television for the establishment and maintenance of a public access channel which is used to broadcast all public Common Council meetings, among other things. The allocation of costs is $43,000 to South Bend, $13,000 to Mishawaka and $29,000 to Saint Joseph County. The current WNIT contract expires February 2, 2020. Expenditures are the same year over year due to the contract. This department is funded by property tax revenue collected in the General Fund. City of South Bend, Indiana Monthly Financial Report February 28, 2019 WNIT Contract General Fund City Funds Department Name Fund/Dept No.101-0401 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 2,554,551 181,395 345,542 326,321 - 2,209,009 14% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 18,000 - 12,101 12,801 - 5,899 67% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,572,551 181,395 357,643 339,122 - 2,214,908 14% Expenditures Personnel Salaries & Wages 1,642,180 116,592 232,913 214,872 - 1,409,267 14% Fringe Benefits 570,981 37,259 74,968 81,890 - 496,013 13% Total Personnel 2,213,161 153,852 307,881 296,761 - 1,905,280 14% Supplies 24,478 1,181 1,966 1,886 5,101 17,411 29% Services & Charges Professional Services 46,000 1,800 1,800 938 - 44,200 4% Printing & Advertising 900 - - - - 900 0% Utilities - - - - - - 0% Education & Training 11,110 480 1,029 - - 10,081 9% Travel 10,000 712 712 - - 9,288 7% Repairs & Maintenance - - 9 458 - (9) 0% Other Interfund Allocations 228,287 19,024 38,047 32,792 - 190,240 17% Debt Service - Principal 2,295 - - 985 - 2,295 0% Debt Service - Interest & Fees 211 - - 75 - 211 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 36,109 4,346 6,199 5,226 1,310 28,600 21% Transfers Out - - - - - - 0% Total Services & Charges 334,912 26,362 47,796 40,474 1,310 285,806 15% Capital - - - - - - 0% Total Expenditures 2,572,551 181,395 357,643 339,122 6,411 2,208,497 14% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 25 23 Part-Time /Seasonal/Temporary N/A 1 Total 25 24 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services, human resources, diversity & inclusion, risk management, and benefits administration. Salaries & Wages budget increased due to a 2% increase in salaries and one (1) additional full-time staff memeber in the Diversity & Inclusion Department to assist with the implementation of the Disparity Study work. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. Allocations increased due to additional IT costs for various software programs and new employee computer expenses. This department is funded by property tax revenue collected in the General Fund. Other Revenue is derived from a rebate. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Administration & Finance General Fund City Funds Department Name Fund/Dept No.101-0404 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 170,627 - 47,419 59,594 - 123,208 28% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 536,500 56,710 69,614 59,982 - 466,886 13% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 637,000 33,452 49,390 19,615 - 587,610 8% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,344,127 90,162 166,423 139,191 - 1,177,704 12% Expenditures Personnel Salaries & Wages 553,202 28,556 57,293 49,468 - 495,909 10% Fringe Benefits 213,595 11,632 23,528 26,798 800 189,267 11% Total Personnel 766,797 40,187 80,820 76,266 800 685,176 11% Supplies 23,830 1,268 1,566 1,189 13,674 8,590 64% Services & Charges Professional Services 10,000 - - - - 10,000 0% Printing & Advertising 53,767 1,969 6,253 17 25,198 22,316 58% Utilities 130,000 10,454 20,800 21,811 - 109,200 16% Education & Training 4,500 - - - - 4,500 0% Travel 16,079 1,697 1,697 - 1,361 13,021 19% Repairs & Maintenance 85,348 6,960 11,889 8,745 27,520 45,939 46% Other Interfund Allocations 240,405 20,034 40,065 29,934 - 200,340 17% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 13,401 1,987 3,333 1,229 1,231 8,837 34% Transfers Out - - - - - - 0% Total Services & Charges 553,500 43,100 84,037 61,736 55,310 414,153 25% Capital - - - - - - 0% Total Expenditures 1,344,127 84,556 166,423 139,191 69,784 1,107,919 18% Net - 5,606 - - Staffing Budget Actual Full Time 8 8 Part-Time /Seasonal/Temporary N/A 3 Total 8 11 Explanation of Revenue Sources: Department Purpose: Explanation of Expenditures and Significant Changes/Variances: This department accounts for the operating costs of the Morris Performing Arts Center, the premier performing arts center in this region of the country. It provides improved quality of life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. Maintenance and marketing positions for the Morris (Custodian, Director of Marketing & Promotions, Manager - Facility Operations, Manager - Interactive Marketing, and Manager - Facility Operations) were originally budgeted in the Parks & Recreation Fund (201) for 2018, but were moved back to the Morris during 2018. In 2019, the General Manager-Venues position will be paid out of the Century Center Operations Fund (670) and allocated back to the Morris at 50% (cost of wages & benefits). This expense is part of Other Interfund Allocations. This department is funded by property tax revenue collected in the General Fund and from charges for services including facility rental, concessions, ticket handling fees, and more. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). City of South Bend, Indiana Monthly Financial Report February 28, 2019 Morris Performing Arts Center General Fund City Funds Department Name Fund/Dept No.101-0405 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 190,710 22,178 26,388 - - 164,322 14% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 264,072 6,637 30,184 60,996 - 233,888 11% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 26,650 655 2,473 5,298 - 24,177 9% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 481,432 29,470 59,046 66,293 - 422,387 12% Expenditures Personnel Salaries & Wages 108,069 6,852 13,704 14,286 - 94,365 13% Fringe Benefits 53,957 4,026 8,052 10,908 - 45,905 15% Total Personnel 162,026 10,878 21,756 25,194 - 140,270 13% Supplies 13,600 428 512 344 5,000 8,088 41% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 22,818 725 5,664 - 3,036 14,118 38% Utilities 94,000 8,234 17,336 17,886 - 76,664 18% Education & Training 500 - - - - 500 0% Travel 2,000 - - - - 2,000 0% Repairs & Maintenance 120,398 5,163 5,593 7,190 14,261 100,544 16% Other Interfund Allocations 48,511 4,042 8,091 4,948 - 40,420 17% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 2,579 1 94 24 120 2,365 8% Transfers Out - - - - - - 0% Total Services & Charges 290,806 18,165 36,779 30,048 17,417 236,611 19% Capital 15,000 - - - - 15,000 0% Total Expenditures 481,432 29,470 59,046 55,585 22,417 399,969 17% Net - - - 10,708 Staffing Budget Actual Explanation of Revenue Sources: Full Time 3 3 Part-Time /Seasonal/Temporary N/A - Total 3 3 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: This department accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service, for both social events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance. A maintenance position for the Palais (Manager - Assistant Facility Operations) was originally budgeted in the Parks & Recreation Fund (201) for 2018, but was moved back to the Palais during 2018. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. This department is funded by property tax revenue collected in the General Fund and from charges for services including concessions. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Palais Royale General Fund City Funds Department Name Fund/Dept No.101-0501 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 1,145,906 79,904 142,148 142,474 - 1,003,758 12% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 78,423 21 21,854 18,875 - 56,569 28% Interfund Allocation Reimb 54,689 4,557 9,119 - - 45,570 17% Transfers In - - - - - - 0% Total Revenue 1,279,018 84,482 173,122 161,349 - 1,105,897 14% Expenditures Personnel Salaries & Wages 866,473 55,582 115,745 103,523 - 750,728 13% Fringe Benefits 278,276 18,517 38,723 39,873 - 239,553 14% Total Personnel 1,144,749 74,099 154,468 143,396 - 990,281 13% Supplies 3,450 25 25 287 1,000 2,425 30% Services & Charges Professional Services 2,550 - 28 15 - 2,522 1% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 10,000 - - 719 - 10,000 0% Travel 3,450 39 39 33 - 3,411 1% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations 96,719 8,060 16,119 13,024 - 80,600 17% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 18,100 2,259 2,443 3,876 - 15,657 13% Transfers Out - - - - - - 0% Total Services & Charges 130,819 10,358 18,629 17,666 - 112,190 14% Capital - - - - - - 0% Total Expenditures 1,279,018 84,482 173,122 161,349 1,000 1,104,896 14% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 10 10 Part-Time /Seasonal/Temporary N/A 1 Total 10 11 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and professionally-skilled staff, efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City. The largest percentage change in the Legal Department's budget from 2018 to 2019 is an increase of over 1,000% for insurance allocations. Also, an administrative change in how Admin and Finance is handling salaries shared by separate funds has resulted in a perceived percentage increase in the Salaries budget, but this is offset by the 77% increase in the Revenues budget. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. The increase in subscriptions is due to an annual increase incorporated into some of our standing contracts, for which low market rates were negotiated and are considered very cost-effective. There are no other major changes in the department's budget. This department is funded by property tax revenue collected in the General Fund. This department also collects a reimbursement for legal services to other city departments. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Legal Department General Fund City Funds Department Name Fund/Dept No.101-0602 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 1,461,819 95,531 179,823 177,937 - 1,281,996 12% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits 120,000 5,723 36,858 29,660 - 83,142 31% Charges for Services 12,000 2,325 3,425 1,150 - 8,575 29% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 226,243 10,171 10,171 1,500 - 216,072 4% Interfund Allocation Reimb 1,400,059 116,673 233,329 - - 1,166,730 17% Transfers In - - - - - - 0% Total Revenue 3,220,121 230,422 463,605 210,247 - 2,756,515 14% Expenditures Personnel Salaries & Wages 1,807,736 122,615 253,928 85,162 - 1,553,808 14% Fringe Benefits 558,778 42,119 85,162 32,126 195 473,421 15% Total Personnel 2,366,514 164,735 339,091 117,288 195 2,027,229 14% Supplies 28,952 1,353 5,821 4,177 2,712 20,419 29% Services & Charges Professional Services 352,919 29,079 44,741 12,608 159,543 148,635 58% Printing & Advertising 7,000 - - 363 3,450 3,550 49% Utilities - - - - - - 0% Education & Training 21,000 1,415 4,109 3,252 750 16,141 23% Travel 16,400 2,067 2,067 4,543 1,500 12,833 22% Repairs & Maintenance 27,500 - 264 1,154 - 27,236 1% Other Interfund Allocations 365,366 30,447 60,896 57,438 - 304,470 17% Debt Service - Principal 14,637 - 3,051 5,496 11,586 - 100% Debt Service - Interest & Fees 408 - 125 199 282 1 100% Grants & Subsidies - - - - - - 0% Other Services & Charges 19,425 1,325 3,441 3,728 8,370 7,614 61% Transfers Out - - - - - - 0% Total Services & Charges 824,655 64,334 118,694 88,782 185,482 520,480 37% Capital - - - - - - 0% Total Expenditures 3,220,121 230,422 463,605 210,247 188,389 2,568,128 20% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 23 22 Part-Time /Seasonal/Temporary N/A 3 Total 23 25 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Engineering Department oversees the design and execution of the City's construction projects. Other income includes reimbursement from the River West TIF Fund (324) for the wages and benefits of the Director of Redevelopment Engineering and one (1) Engineer I. In 2019, Engineering will pay for the wages and benefits of all City engineers and will be reimbursed by the other departments as an allocation, therefore increasing both revenue and expenses. Using the 2019 expenditure budget of $3,011,090 less the payroll allocation reimbursement of $1,460,308 this equals the effective operating budget of $1,611,031 for 2019. This represents an 8% decrease for the 2019 budgeted expenditures compared to 2018. Engineering is involved with the following projects during 2019: pavement restoration, intersection upgrades, pedestrian safety, lighting programs, drainage, traffic calming, long term control plan, wastewater treatment plant secondary treatment improvements, parks construction projects, fire station #9 construction, and more. This department is funded by property tax revenue collected in the General Fund and charges for engineering services. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Engineering General Fund City Funds Department Name Fund/Dept No.101-0616 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 278,815 15,816 25,754 - - 253,061 9% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 278,815 15,816 25,754 - - 253,061 9% Expenditures Personnel Salaries & Wages 98,302 6,242 12,485 - - 85,817 13% Fringe Benefits 27,772 2,095 4,190 - - 23,582 15% Total Personnel 126,074 8,337 16,674 - - 109,399 13% Supplies 22,300 - - - - 22,300 0% Services & Charges Professional Services 85,000 5,876 5,876 - - 79,124 7% Printing & Advertising 500 - - - - 500 0% Utilities - - - - - - 0% Education & Training 2,800 - - - - 2,800 0% Travel 6,374 - - - - 6,374 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations 32,367 1,603 3,204 - - 29,163 10% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 3,400 - - - - 3,400 0% Transfers Out - - - - - - 0% Total Services & Charges 130,441 7,479 9,080 - - 121,361 7% Capital - - - - - - 0% Total Expenditures 278,815 15,816 25,754 - - 253,060 9% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 1 1 Part-Time /Seasonal/Temporary N/A - Total 1 1 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: This department is funded by property tax revenue collected in the General Fund. The Office of Sustainability also receives revenue from grants and energy rebates. The Office of Sustainability designs and implements projects and programs that bring environmental, social, and economic value to city government and the public. The Office of Sustainability is a division of Public Works. Goals: - Create a culture of sustainability as “business as usual” across all municipal operations - Incorporate sustainability into awareness, culture, and common practice of South Bend businesses and residents - Prepare for impacts of climate change in the community - Reduce the community’s greenhouse gas emissions This division was previously accounted for in the Central Services Fund (222) with a total budget in 2018 of $350,000. Notable changes for the 2019 budget is the reduction of one employee, which reduces Personnel Costs from $213,194 in 2018 to $132,939 in 2019 (net reduction of $80,255 or -37.6%). Supply costs increased from $12,530 in 2018 to $22,300 in 2019, with a net increase of $9,770. Contractual expenditures were $124,276 in 2018 and are $130,441 for 2019, for a net increase of $6,165. Overall the 2019 budget decreased by $64,320 or 18.4%. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Office of Sustainability General Fund City Funds Department Name Fund/Dept No.101-0628 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 444,109 5,114 7,993 - - 436,116 2% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 149,130 9,384 17,697 - - 131,433 12% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 120,000 - - - - 120,000 0% Total Revenue 713,239 14,497 25,690 - - 687,549 4% Expenditures Personnel Salaries & Wages 95,000 11,276 19,514 - - 75,486 21% Fringe Benefits 40,066 2,612 4,590 - - 35,476 11% Total Personnel 135,066 13,889 24,104 - - 110,962 18% Supplies 128,757 - - - 48 128,709 0% Services & Charges Professional Services 424,868 609 609 - 19,392 404,867 5% Printing & Advertising 1,000 - - - - 1,000 0% Utilities - - - - - - 0% Education & Training 9,800 - - - - 9,800 0% Travel 9,706 - - - - 9,706 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 4,042 - 978 - - 3,064 24% Transfers Out - - - - - - 0% Total Services & Charges 449,416 609 1,587 - 19,392 428,437 5% Capital - - - - - - 0% Total Expenditures 713,239 14,497 25,690 - 19,440 668,108 6% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 2 2 Part-Time /Seasonal/Temporary N/A 5 Total 2 7 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: In 2018, the City of South Bend won a $150,000 grant to fund South Bend Home Corps, a new residential efficiency, health, and safety program staffed by 10 full-time AmeriCorps members. This is a division of Public Works and works directly with the Office of Sustainability. Goals: - Empower homeowners to understand bills and manage energy and water use. - Assess homes for energy or water savings and safety or health hazards. - Install basic efficiency and weatherization measures. - Facilitate homeowner in accessing other City or community programs for significant repair or health/safety issues. - Hold public workshops and education events. As part of the program, the City will hire two employees: Program Director and Manager-Operations. Expenses for this grant include: employee wages & benefits, office and computer supplies, living allowances for members. This department is funded by property tax revenue collected in the General Fund and the AmeriCorps grant. City of South Bend, Indiana Monthly Financial Report February 28, 2019 AmeriCorps Grant Program General Fund City Funds Department Name Fund/Dept No.101-0801 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 30,810,597 2,266,320 4,913,956 4,591,941 - 25,896,641 16% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations 7,500 - - - - 7,500 0% Other Income 530,950 7,988 14,808 17,468 - 516,142 3% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 31,349,047 2,274,308 4,928,764 4,609,408 - 26,420,283 16% Expenditures Personnel Salaries & Wages 17,636,092 1,315,902 2,697,138 2,597,551 - 14,938,954 15% Fringe Benefits 5,812,652 408,086 819,778 985,313 - 4,992,874 14% Total Personnel 23,448,744 1,723,988 3,516,915 3,582,864 - 19,931,828 15% Supplies 1,173,831 84,303 156,223 44,923 112,948 904,660 23% Services & Charges Professional Services 615,000 3,180 206,512 256,393 8,759 399,729 35% Printing & Advertising - - - - - - 0% Utilities 214,750 14,705 29,293 30,346 9,458 175,999 18% Education & Training - - - - - - 0% Travel 200 401 401 - - (201) 200% Repairs & Maintenance 1,047,841 68,964 168,723 65,917 27,292 851,826 19% Other Interfund Allocations 4,333,272 361,106 722,212 506,706 - 3,611,060 17% Debt Service - Principal 138,492 - 68,282 68,072 68,801 1,409 99% Debt Service - Interest & Fees 5,861 - 3,179 4,263 2,659 23 100% Grants & Subsidies 40,000 31 850 12,058 - 39,150 2% Other Services & Charges 314,028 17,630 39,146 37,867 109,653 165,229 47% Transfers Out - - - - - - 0% Total Services & Charges 6,709,444 466,017 1,238,597 981,621 226,622 5,244,224 22% Capital 17,028 - 17,028 - - - 100% Total Expenditures 31,349,047 2,274,308 4,928,764 4,609,408 339,571 26,080,712 17% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 243 254 Part-Time /Seasonal/Temporary N/A 23 Total 243 277 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: MISSION: The South Bend Police Department works to safeguard the lives and property of the people we serve, to reduce the incidence and fear of crime, and to resolve problems among residents. The Department, in partnership with our community, strives to protect the life, property, and the personal liberties of all individuals. We believe that the overall quality of life for all residents will improve through the deterrence of criminal activity and an understanding of the diversity of cultures within this community. We also work to build and sustain community-police relationships to advance a culture of trust and inclusion. VISION: To constantly strive for excellence in the quality of police service to help ensure a safe community for everyone. Overtime hourly rate increase by 25% due to the new rate calculation rules. Services increased mostly due to the interfund allocations for liability insurance and IT increasing. The IT allocation increased due to additional software being used by the Police Department and all software are included in the IT allocation. The liability insurance allocation increased due to liability insurance had been offset in prior years and the full amount of the liability insurance is now reflected in the current budget. Professional Services increased due to additional cell data needs for the body-worn cameras. This department is funded by property tax revenue collected in the General Fund. The department also receives reimbursement for officers working at various events. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Police Department General Fund City Funds Department Name Fund/Dept No.101-0901 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 21,630,406 1,590,932 3,150,861 3,313,107 - 18,479,545 15% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 144,614 - - - - 144,614 0% Licenses & Permits - - - - - - 0% Charges for Services 500 - - - - 500 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 1,000 - - - - 1,000 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 21,776,520 1,590,932 3,150,861 3,313,107 - 18,625,659 14% Expenditures Personnel Salaries & Wages 12,608,788 966,469 1,892,598 1,905,590 - 10,716,190 15% Fringe Benefits 4,446,107 337,590 640,183 790,968 - 3,805,924 14% Total Personnel 17,054,895 1,304,059 2,532,781 2,696,558 - 14,522,114 15% Supplies 648,053 29,337 68,371 103,904 171,620 408,062 37% Services & Charges Professional Services 313,825 1,366 12,976 11,664 141,890 158,959 49% Printing & Advertising 3,000 - - - - 3,000 0% Utilities 235,000 28,923 53,450 60,463 18,740 162,810 31% Education & Training 83,049 6,172 8,114 12,917 9,177 65,758 21% Travel 20,500 767 4,958 5,568 - 15,542 24% Repairs & Maintenance 811,868 55,140 137,804 170,234 47,343 626,721 23% Other Interfund Allocations 1,979,778 164,982 329,958 249,828 - 1,649,820 17% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 18,500 185 2,450 1,971 - 16,050 13% Transfers Out 608,052 - - - - 608,052 0% Total Services & Charges 4,073,572 257,536 549,709 512,645 217,149 3,306,712 19% Capital - - - - - - 0% Total Expenditures 21,776,520 1,590,932 3,150,861 3,313,107 388,769 18,236,888 16% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 169 178 Part-Time /Seasonal/Temporary N/A - Total 169 178 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response, and dynamic outreach. The objective of the South Bend Fire Department is to provide rapid and efficient response to emergency medical incidents, fires, hazardous materials incidents, and complex rescue situations in order to safeguard the life and property of our citizens. 2019 is the second year of a 5-year Collective Bargaining Agreement - the negotiated 2% increase in wages from 2018 to 2019 is reflected. The South Bend Fire Department conducts Recruit Academies when its staffing becomes insufficient, generally after the 6th opening. The academy is approximately 21 weeks long - therefore, they department budgets 6 Civilian Recruit positions for 21 weeks. In 2019, the department is reclassifying a Financial Specialist Position from a Financial Specialist II to a Financial Specialist III to allow for increased responsibilities in this position. In 2018, the department began a pilot program to use a Community Paramedic position to interact with repeat users of the EMS system to assess their needs prior to them calling 911 and taking a trip to the emergency room. Early signs of success have encouraged us to create capacity to expand this program in 2019. This department is funded by property tax revenue collected in the General Fund. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Fire Department General Fund City Funds Department Name Fund/Dept No.101-1008 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 355,706 15,433 56,318 64,087 - 299,388 16% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 30,000 - - - - 30,000 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 385,706 15,433 56,318 64,087 - 329,388 15% Expenditures Personnel Salaries & Wages 212,610 7,615 37,282 31,425 - 175,328 18% Fringe Benefits 65,508 2,411 6,513 11,798 - 58,995 10% Total Personnel 278,118 10,027 43,795 43,223 - 234,323 16% Supplies 1,037 651 845 483 - 192 81% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 2,500 - - - - 2,500 0% Travel - - - 209 - - 0% Repairs & Maintenance 9,200 630 1,439 2,800 7,368 393 96% Other Interfund Allocations 49,491 4,125 8,241 11,372 - 41,250 17% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 45,360 - 1,998 6,000 544 42,818 6% Transfers Out - - - - - - 0% Total Services & Charges 106,551 4,755 11,678 20,381 7,912 86,961 18% Capital - - - - - - 0% Total Expenditures 385,706 15,433 56,318 64,087 7,912 321,476 17% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 3 3 Part-Time /Seasonal/Temporary N/A - Total 3 3 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The purpose of the South Bend Human Rights Commission is to study and act upon problems which involve relationships between members of different ethnic groups, sexes, sexual orientation or gender identity, nationalities, the disabled, and families with children. The South Bend Human Rights Commission's duties lie in enforcing employment, fair housing, public accommodations, and education. Their goal is to ensure equal employment opportunity for all individuals, and to provide legal recourse in the areas of discrimination. The Human Rights Commission provides keys to unlock the doors of discrimination. In 2019, a part-time Administrative Assistant II will be added to the General Fund (101) to help with intake due to the increased caseload. The Human Rights Commission budgeted for a second Administrative Assistant in 2019, but will only fill the position if St. Joseph County agrees to reimburse the City. The Employment Manager position will be moved from the General Fund (101) to the Human Rights Federal Grant Fund (258). This position handles all EEOC issues. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. The decrease in other services and charges of 14% is due to new rental lease agreement, which eliminates cost of property taxes for the portion of square footage (2,975) being used by the South Bend Human Rights Commission. This department is funded by property tax revenue collected in the General Fund and ocassionally receives grants. HUD and EEOC grants are received in the Human Rights Federal Grant Fund (258). City of South Bend, Indiana Monthly Financial Report February 28, 2019 Human Rights General Fund City Funds Fund Name Fund Number 102 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 160,000 17,999 39,372 41,251 - 120,628 25% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 160,000 17,999 39,372 41,251 - 120,628 25% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 160,000 17,999 39,372 41,251 120,628 Cash Balance 10,501,478 10,319,515 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to accumulate cash reserves for unforeseen purposes. This fund is used for mid-year or year-end advances to other funds that have cash shortages and the advances must be paid back within six months. The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with Standard & Poor's. No expenditures are budgeted at this time. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Rainy Day Special Revenue Funds City Funds This fund receives revenue from interest earned on the fund's cash balance. Interest rates are expected to rise over the next few years, increasing interest earnings revenue. Every so often, this fund receives certain "catch up" distributions of County Option Income Tax (COIT) and Economic Development Income Tax (EDIT) monies from the State of Indiana that are required to be deposited into this fund. During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General Assembly, or $1,405,850, was deposited into the Rainy Day Fund as allowed under the statute. Fund Name Fund Number 201 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 9,680,317 - - - - 9,680,317 0% Other Taxes 720,180 - - - - 720,180 0% Grants/Intergovernmental 3,050,000 - - 195,060 - 3,050,000 0% Charges for Services 3,583,861 179,758 298,864 55,134 - 3,284,997 8% Interest Earnings 30,996 11,007 23,698 20,425 - 7,298 76% Donations 626,000 445,000 445,000 - - 181,000 71% Other Income 301,000 45,506 48,956 49,540 - 252,044 16% Interfund Allocation Reimb - - - - - - 0% Transfers In 400,000 - - - - 400,000 0% Total Revenue 18,392,354 681,270 816,518 320,160 - 17,575,836 4% Expenditures by Division Administration 1,749,190 139,163 279,879 216,967 8,579 1,460,732 16% Maintenance 9,506,452 421,858 878,261 984,233 894,951 7,733,240 19% Golf Courses 1,482,088 62,215 117,225 118,590 96,660 1,268,203 14% Recreation 3,055,592 155,728 364,318 258,844 80,876 2,610,398 15% Potawatomi Zoo 700,000 350,000 350,000 365,673 - 350,000 50% Potawatomi Greenhouse 46,527 5,527 25,670 9,672 - 20,857 55% Graffiti Removal 4 30 59 14,671 4 (59) 1581% Marketing & Events 1,224,594 63,074 128,783 139,525 72,165 1,023,646 16% Regional Cities Grant 4,012,496 71,454 751,082 37,900 2,477,179 784,235 80% Pokagon Band-Howard Pk Imprv - - - - 2,225,000 (2,225,000) 0% Total Expenditures by Division 21,776,943 1,269,048 2,895,277 2,146,076 5,855,413 13,026,252 40% Expenditures Personnel Salaries & Wages 6,269,655 381,846 751,404 734,562 - 5,518,251 12% Fringe Benefits 2,012,653 137,979 292,154 381,922 229 1,720,270 15% Total Personnel 8,282,308 519,825 1,043,559 1,116,485 229 7,238,521 13% Supplies 1,546,696 47,368 118,234 92,054 338,762 1,089,700 30% Services & Charges Professional Services 1,722,509 386,606 433,708 503,667 603,413 685,388 60% Printing & Advertising 147,777 2,845 7,582 12,970 45,914 94,281 36% Utilities 635,240 65,150 121,589 103,208 12,253 501,398 21% Education & Training 41,227 1,781 2,076 978 5,258 33,893 18% Travel 28,374 2,834 3,340 4,420 4,049 20,985 26% Repairs & Maintenance 650,108 35,335 53,369 74,390 250,576 346,163 47% Other Interfund Allocations 1,672,261 139,358 278,681 177,414 - 1,393,580 17% Debt Service - Principal 382,095 256 72,389 26,918 353,525 (43,819) 111% Debt Service - Interest & Fees 30,765 8 2,117 1,530 25,110 3,538 89% Grants & Subsidies 15,000 - 15,000 - - - 100% Other Services & Charges 1,168,287 29,982 66,389 32,043 116,558 985,340 16% Transfers Out - - - - - - 0% Total Services & Charges 6,493,643 664,155 1,056,239 937,537 1,416,657 4,020,747 38% Capital 5,454,296 37,701 677,246 - 4,099,765 677,285 88% Total Expenditures 21,776,943 1,269,048 2,895,277 2,146,076 5,855,413 13,026,253 40% Net (3,384,589) (587,778) (2,078,759) (1,825,916) 4,549,583 Cash Balance 6,217,068 4,371,291 Staffing Budget Actual Full Time 94 89 Part-Time /Seasonal/Temporary N/A 67 Total 94 156 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: VPA's capital needs, other than the Regional Cities grant, are being addressed through bonds. Please see Funds 452, 471, and 751 for details. This fund accounts for the operation of the Parks & Recreation side of South Bend Venues, Parks & Arts (VPA). The purpose is to provide quality spaces, places, and experiences within the City. There are several divisions within the department: Administration, Maintenance, Golf, Recreation, and Marketing. Starting in 2019, the Recreation Nonreverting Fund (203) and the Park Nonreverting Capital Fund (405) will be discontinued and the activity formerly appearing in them will be represented in the Parks & Recreation Fund (201). This will allow for better reporting and more efficient use of funds. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Parks & Recreation Special Revenue Funds City Funds This fund's main sources of revenue is property taxes. It also receives a portion of auto excise and motor vehicle taxes. Some revenue is derived from charged for services such as pavilion rental, golf course fees, concessions, and fees for camps, leagues, fitness center, special events, and other activities. Starting in 2019, this fund will receive an annual donation of $450k from the Pokagon Band. It will be received through 2023. Interfund transfers from the EDIT Fund 408 help subsidize the Parks operations. This fund also receives revenue from interest earned on the fund's cash balance. NOTE: The cash balance includes $60,300 that is restricted to expenditures in Voorde Park. Fund Name Fund Number 202 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Other Taxes 6,299,031 446,556 939,665 998,647 - 5,359,366 15% Charges for Services 222,445 4,706 23,824 19,724 - 198,621 11% Interest Earnings 47,845 13,524 29,993 29,316 - 17,852 63% Other Income 10,882 692 1,617 1,191 - 9,265 15% Interfund Allocation Reimb 138,150 11,512 23,030 - - 115,120 17% Transfers In 3,787,750 - - - - 3,787,750 0% Total Revenue 10,506,103 476,991 1,018,130 1,048,878 - 9,487,974 10% Expenditures by Division Streets/Traffic & Lighting 13,646,650 793,498 1,638,976 1,763,432 1,212,255 10,795,419 21% Curb & Sidewalk Program 1,671,576 53,929 108,081 95,846 225,733 1,337,762 20% Total Expenditures by Division 15,318,226 847,428 1,747,057 1,859,278 1,437,988 12,133,181 21% Expenditures Personnel Salaries & Wages 3,226,146 278,317 495,169 547,569 - 2,730,977 15% Fringe Benefits 1,266,423 97,500 204,811 263,641 - 1,061,612 16% Total Personnel 4,492,569 375,817 699,981 811,210 - 3,792,589 16% Supplies 3,525,117 155,956 291,065 373,945 521,970 2,712,082 23% Services & Charges Professional Services 802,793 3,831 12,459 23,309 253,150 537,184 33% Printing & Advertising 1,000 - - - 670 330 67% Utilities 53,510 9,778 13,238 7,452 7,869 32,403 39% Education & Training 10,000 7,500 7,500 - 1,340 1,160 88% Travel 10,000 268 268 - 814 8,918 11% Repairs & Maintenance 1,211,205 157,951 247,041 246,646 93,029 871,135 28% Other Interfund Allocations 1,628,279 135,690 271,379 169,790 - 1,356,900 17% Debt Service - Principal 857,551 - 193,754 199,782 523,961 139,836 84% Debt Service - Interest & Fees 68,076 - 8,534 9,836 35,078 24,464 64% Other Services & Charges 158,126 637 1,838 1,311 106 156,182 1% Transfers Out 2,500,000 - - - - 2,500,000 0% Total Services & Charges 7,300,540 315,655 756,012 658,125 916,017 5,628,512 23% Capital - - - 15,998 - - 0% Total Expenditures 15,318,226 847,428 1,747,057 1,859,278 1,437,988 12,133,183 21% Net (4,812,123) (370,437) (728,928) (810,400) (2,645,209) Cash Balance 7,284,198 6,324,830 Staffing Budget Actual Fund Purpose: Full Time 59 56 Part-Time /Seasonal/Temporary N/A 5 Total 59 61 Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Streets - Historically, Streets has used approximately $450,000 from the Local Road & Street Fund 251 (LR&S) to pay for asphalt and related paving materials. In 2018, Streets earmarked $600,000 of its street maintenance budget for contracted paving work. In 2019, it was decided to budget an additional $550,000 in the MVH Fund (202) for paving materials and to use LR&S Fund (251) dollars to fund contracted paving. Curb & Sidewalk Program - Three (3) Concrete Finishers were added to the 2019 budget. These new crew members will provide additional manpower to enable the department to complete approximately 20% more curb and sidewalk rehabilitation. Also, the addition of these employees will allow Streets to revive their Crack Sealing program, which will add to the City's pavement preservation efforts. They will also assist with leaf collection and snow control. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Motor Vehicle Highway Special Revenue Funds City Funds Historically, this fund has received its revenues through gasoline taxes, but since 2008 has also received wheel tax revenues. Currently, it receives transfers from COIT to support the curb and sidewalk program, from EDIT to support street department operations and from Project ReLeaf to support leaf collection efforts in the City. This fund also receives revenue from interest earned on the fund's cash balance. This fund accounts for the operations of the following divisions of the Public Works Department: Streets, Traffic & Lighting, and Curb & Sidewalk. STREETS: The Office of Streets repairs and maintains 2,200 lane miles of road surface in the city limits. Maintenance on streets ranges from paving and patching in the summer to plowing snow in the winter. In addition to maintenance, Streets maintains around 398 miles of alley surface. Also operating under the Street Department is Unit 211, a 24/7 response vehicle that works with the South Bend Police Department and the South Bend Fire Department for emergencies. TRAFFIC & LIGHTING: The Office of Traffic & Lighting maintains traffic signs, signals and city-owned street lights, and is responsible for approximately 160 signalized intersections and 3,000 street lights. Not only does this office provide traffic control in construction areas for the Offices of Streets and Sewers, but Traffic & Lighting also works with the South Bend Police Department to provide traffic control for special events in the city, setting up traffic control for an average of 100 different events in a year. Fund Name Fund Number 203 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - 159,515 - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 3,219 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 4,003 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 166,737 - - 0% Expenditures by Division Recreation - - - 107,199 - - 0% Marketing & Events - - - 17,949 - - 0% Total Expenditures by Division - - - 125,148 - - 0% Expenditures Personnel Salaries & Wages - - - 35,586 - - 0% Fringe Benefits - - - 2,722 - - 0% Total Personnel - - - 38,308 - - 0% Supplies - - - 13,875 - - 0% Services & Charges Professional Services - - - 11,549 - - 0% Printing & Advertising - - - 2,465 - - 0% Utilities - - - - - - 0% Education & Training - - - 1,930 - - 0% Travel - - - 1,165 - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - 18,358 - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - 37,499 - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 72,965 - - 0% Capital - - - - - - 0% Total Expenditures - - - 125,148 - - 0% Net - - - 41,589 - Cash Balance - 826,477 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounted for park programs that were expected to recover most if not all of their costs through fee collections. Starting in 2019, the Recreation Nonreverting Fund (203) will be discontinued and the activity formerly appearing in this fund will be represented in the Parks & Recreation Fund (201). This will allow for better reporting and more efficient use of funds. At the end of 2018, the cash balance in the Recreation Nonreverting Fund was transferred to the Parks & Recreation Fund. The capital budget was used to repair or maintain parks and athletics equipment and facilities. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Recreation Nonreverting Special Revenue Funds City Funds This fund collected revenue from fees for camps, leagues, fitness center, special events, and other activities. Fund Name Fund Number 209 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - 38,157 - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 10,000 1,558 3,487 3,572 - 6,513 35% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 100,000 - - - - 100,000 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 110,000 1,558 3,487 41,728 - 106,513 3% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 1,007,782 6,532 63,103 18,048 203,669 741,010 26% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,007,782 6,532 63,103 18,048 203,669 741,010 26% Capital - - - - - - 0% Total Expenditures 1,007,782 6,532 63,103 18,048 203,669 741,010 26% Net (897,782) (4,974) (59,616) 23,681 (634,497) Cash Balance 896,583 898,744 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields. This fund is used to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from year to year. EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse brownfields. A brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or contaminant. Past grant activity includes: - Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a city-wide basis. Sites included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection areas. - Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support cleanup activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process. - Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment Strategy, a phased approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for remediation and post-cleanup reporting, and community involvement activities. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Studebaker-Oliver Revitalizing Grants Special Revenue Funds City Funds It is unclear whether additional grants will be available. Other income is derived from repayment from the River West TIF Fund (324), with the last payment due in 2020. Fund Name Fund Number 210 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 672,857 - - 2,375 - 672,857 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 5,929 31 2,173 1,619 - 3,756 37% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 67,582 - 16,582 - - 51,000 25% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 746,368 31 18,755 3,994 - 727,613 3% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - 4,882 4,882 - 53,699 (58,581) 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 67,582 - - - 67,581 1 100% Debt Service - Interest & Fees 4,429 - - - 4,429 - 100% Grants & Subsidies - - - - - - 0% Other Services & Charges 81,000 - - - 81,000 - 100% Transfers Out 230,000 - 230,000 - - - 100% Total Services & Charges 383,011 4,882 234,882 - 206,710 (58,580) 115% Capital - - - - - - 0% Total Expenditures 383,011 4,882 234,882 - 206,710 (58,580) 115% Net 363,357 (4,851) (216,127) 3,994 786,193 Cash Balance 129,486 414,112 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana. Past expenditures include demolition of vacant and abandoned houses/lots and equipment for the Ignition Park/ND Turbo project. Expenditures are for debt service payments to the Indiana Development Finance Authority for a loan for the Indiana Brownfields Program. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Economic Development State Grants Special Revenue Funds City Funds This fund receives grant monies and revenue from interest earned on the fund's cash balance. Fund Name Fund Number 211 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 440,636 - - 42,781 - 440,636 0% Licenses & Permits - - - - - - 0% Charges for Services 256,100 30,573 40,091 60,124 - 216,009 16% Fines, Forfeitures, and Fees 2,000 - - - - 2,000 0% Interest Earnings 10,000 905 2,483 4,353 - 7,517 25% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - 492 1,000 - (492) 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,350,633 - - - - 2,350,633 0% Total Revenue 3,059,369 31,479 43,065 108,258 - 3,016,303 1% Expenditures Personnel Salaries & Wages 1,706,330 108,828 220,538 220,220 - 1,485,792 13% Fringe Benefits 609,283 39,497 80,765 94,289 - 528,518 13% Total Personnel 2,315,613 148,326 301,303 314,510 - 2,014,310 13% Supplies 28,460 960 4,420 3,604 4,717 19,323 32% Services & Charges Professional Services 266,685 15,308 18,401 31,963 108,964 139,320 48% Printing & Advertising 20,494 561 1,880 4,104 567 18,047 12% Utilities - - - - - - 0% Education & Training 12,125 60 1,298 2,062 125 10,702 12% Travel 16,700 1,076 3,141 4,747 - 13,559 19% Repairs & Maintenance 16,463 212 212 730 973 15,278 7% Other Interfund Allocations 464,363 38,697 77,393 65,178 - 386,970 17% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 11,763 2,563 3,093 1,444 2,191 6,479 45% Transfers Out - - - - - - 0% Total Services & Charges 808,593 58,477 105,418 110,227 112,820 590,355 27% Capital - - - - - - 0% Total Expenditures 3,152,666 207,763 411,141 428,341 117,537 2,623,988 17% Net (93,297) (176,285) (368,075) (320,083) 392,315 Cash Balance 363,463 793,192 Staffing Budget Actual Full Time 28 24 Part-Time /Seasonal/Temporary N/A - Total 28 24 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the activities of the Department of Community Investment (DCI). Expenditures include DCI employee wages & benefits, contractuals, economic empowerment activities. In 2019, four (4) new positions will be added: Engagement Specialist, Zoning Manager, Zoning Specialist, and an Administrative Assistant. The new staff members will allow the Department of Community Investment to increase its engagement and outreach into neighborhoods and bring the Planning Commission in-house instead of going through St. Joseph County's Area Plan Commission. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Department of Community Investment (DCI) Special Revenue Funds City Funds This fund is mainly funded by transfers from Economic Development Income Tax (EDIT) Fund 408. Transfers are made on a quarterly basis. This fund also receives revenue from federal grants and staff contracts. DCI's mission is to spur investment in a stronger South Bend by doing the following: - Attracting & retaining growing businesses - Connecting residents to economic opportunities - Planning for vibrant neighborhoods Fund Name Fund Number 212 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 5,011,000 145,128 146,278 293,372 - 4,864,722 3% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 1,000 - - - - 1,000 0% Interest Earnings 2,000 7 15 170 - 1,985 1% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 197,000 62,933 146,643 85,105 - 50,357 74% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 5,211,000 208,068 292,935 378,647 - 4,918,064 6% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 5,644,915 261,397 437,331 460,953 2,417,341 2,790,243 51% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 5,644,915 261,397 437,331 460,953 2,417,341 2,790,243 51% Capital - - - - - - 0% Total Expenditures 5,644,915 261,397 437,331 460,953 2,417,341 2,790,243 51% Net (433,915) (53,330) (144,396) (82,307) 2,127,821 Cash Balance 204,311 369,361 Fund Purpose: Explanation of Significant Revenue and Expenditure Changes/Variances: This fund accounts for various grants including: Community Development Block Grant - CDBG funds can be used for a variety of community development opportunities such as providing affordable housing, a suitable living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area median income. CDBG funds can also be used for the elimination of slum and blight. Emergency Solutions Grant - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with operational costs of the shelter facility, and for the administration of the grant. Neighborhood Stabilization Project - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with community problems that are the result of the mortgage foreclosure crisis in the nation. NSP grantees develop their own programs and funding priorities. However, NSP grantees must use at least 25 percent of the funds appropriated for the purchase and redevelopment of abandoned or foreclosed homes or residential properties that will be used to house individuals or families whose incomes do not exceed 50 percent of the area median income. In addition, all activities funded by NSP must benefit low- and moderate- income persons whose income does not exceed 120 percent of area median income. Shelter Plus Care Program - The S+C Program provides a variety of permanent housing choices, accompanied by a range of supportive services funded through other sources. S+C assists hard to serve homeless individuals with disabilities and their families. These individuals primarily include those with serious mental illness, chronic problems with alcohol and/or drugs, and HIV/AIDS or related diseases. Revenues and expenditures in this fund are grant and project specific and will vary from year to year. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Dept of Community Investment Grants Special Revenue Funds City Funds Fund Name Fund Number 216 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 30,000 - - 3,865 - 30,000 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,000 391 856 799 - 1,144 43% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - 100 - - (100) 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 32,000 391 956 4,663 - 31,044 3% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 20,000 - - - - 20,000 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 12,000 - - - - 12,000 0% Transfers Out - - - - - - 0% Total Services & Charges 32,000 - - - - 32,000 0% Capital - - - - - - 0% Total Expenditures 32,000 - - - - 32,000 0% Net - 391 956 4,663 (956) Cash Balance 227,996 198,830 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for law enforcement expenditures financed by the state or local agencies authorized sale of confiscated property. Expenditures are to be used to support the Police Department's effort to combat drug activity. Expenditures are budgeted for law enforcement training and various Police Department expenses. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Police State Seizures Special Revenue Funds City Funds This fund receives revenue from the state or local agencies authorized sale of confiscated property. This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the State for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 217 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 800 1,553 1,897 436 - (1,097) 237% Donations 25,000 (443,945) 101,764 18,934 - (76,764) 407% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 25,800 (442,392) 103,661 19,370 - (77,861) 402% Expenditures by Project Animal Care & Control 40,000 1,844 6,925 - 12,575 20,500 49% Wayfinding Signage Project 38,476 22,168 22,168 - 16,308 - 100% Bowman Creek Project - - - - - - 0% Bike Signage 2,500 - - - - 2,500 0% Historic Preservation Commiss. 5,000 - - - - 5,000 0% Hesburgh-MLK Memorial - - - 3,461 - - 0% Total Expenditures by Project 85,976 24,011 29,092 3,461 28,883 28,000 67% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 5,000 - - - - 5,000 0% Services & Charges Professional Services 60,476 24,011 29,092 - 28,883 2,501 96% Printing & Advertising 2,500 - - - - 2,500 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 8,000 - - - - 8,000 0% Other Interfund Allocations - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 10,000 - - 3,461 - 10,000 0% Transfers Out - - - - - - 0% Total Services & Charges 80,976 24,011 29,092 3,461 28,883 23,001 72% Capital - - - - - - 0% Total Expenditures 85,976 24,011 29,092 3,461 28,883 28,001 67% Net (60,176) (466,403) 74,569 15,909 (105,862) Cash Balance 239,742 116,651 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for miscellaneous contributions to the City for specific projects and the expenses related to the projects. Donations to South Bend Animal Care & Control are held in this fund. Revenues and expenditures vary depending on donations received and when projects are sufficiently funded. 2017: The major project in 2017 was the MLK/Hesburgh statue ($200,000) in Leighton Plaza. 2018-2020 expenditures include additional renovations for animal shelter, wayfinding signage, and the Bowman Creek Project. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Gift, Donation, Bequest Special Revenue Funds City Funds Donations received are generally specified for some specific purpose (e.g. animal shelter, bike paths, etc.) and cannot be used for general purposes. This fund also receives revenue from interest earned on the fund's cash balance. In 2017, Animal Care & Control started receiving an annual donation of approximately $22,300 from the Judith Westfall Irrevocable Trust. They anticipate receiving annual contributions thru 2/24/2023. In 2018, the City received a $50,000 donation from Visit South Bend Mishawaka for wayfinding signage. In 2019, the City received a doantion of $100,000 from the Pokagon Band of the Potawatomi to be spent on the Bowman Creek Project. Fund Name Fund Number 218 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 200 13 13 - - 187 6% Interest Earnings 100 23 49 52 - 51 49% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 300 35 62 52 - 238 21% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 1,000 - - - - 1,000 0% Transfers Out - - - - - - 0% Total Services & Charges 1,000 - - - - 1,000 0% Capital - - - - - - 0% Total Expenditures 1,000 - - - - 1,000 0% Net (700) 35 62 52 (762) Cash Balance 13,167 12,892 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for monies received from Juvenile Positive Assistance. Juvenile Positive Assistance accounts for monies received from penalties paid for curfew violations. In recent years, this fund has received very little revenue. The Police Department has not been spending this fund's cash balance in order to let the fund build up a better cash reserve. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Police Curfew Violations Special Revenue Funds City Funds This fund receives monies from Juvenile Positive Assistance. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 219 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 133,000 11,688 18,531 15,008 - 114,469 14% Fines, Forfeitures, and Fees 47,200 9,456 13,857 4,083 - 33,343 29% Interest Earnings 1,000 890 2,035 - - (1,035) 203% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 681,491 - - - - 681,491 0% Total Revenue 862,691 22,034 34,424 19,091 - 828,268 4% Expenditures Personnel Salaries & Wages 191,978 14,659 27,700 28,306 - 164,278 14% Fringe Benefits 79,869 5,136 11,500 17,636 - 68,369 14% Total Personnel 271,847 19,795 39,200 45,943 - 232,647 14% Supplies 26,450 1,750 3,708 3,773 4,397 18,345 31% Services & Charges Professional Services 73,500 4,000 8,500 3,500 17,000 48,000 35% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 445,222 5,647 11,547 28,268 90,722 342,953 23% Other Interfund Allocations 34,894 2,908 5,814 9,654 - 29,080 17% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 166,944 1,830 10,533 10,790 50,296 106,115 36% Transfers Out - - - - - - 0% Total Services & Charges 720,560 14,385 36,394 52,212 158,018 526,148 27% Capital 24,580 - - - 24,580 - 100% Total Expenditures 1,043,437 35,930 79,303 101,928 186,995 777,140 26% Net (180,746) (13,896) (44,879) (82,837) 51,128 Cash Balance 497,780 296,310 Staffing Budget Actual Full Time 4 4 Part-Time /Seasonal/Temporary N/A - Total 4 4 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Unsafe Building Fund was established in 2016 to receive fines and fees related to Indiana's Unsafe Building law. The expenses incurred for board-ups, demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it also pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach programs to enrich the City of South Bend's neighborhoods. This fund accounts for the activities of the Neighborhood Enhancement Activity Team (NEAT) Crew, charged with maintaining property standards regarding property cleanliness and upkeep. The City's mowing and graffiti removal programs are also run through this fund. The NEAT Crew is a division of Code Enforcement. Expenses include employee wages & benefits, attorney fees for code hearings (2 hearings/week, 50 weeks/year), city-wide centralized mowing through Venues, Parks & Arts (VPA), city-wide graffiti removal program through VPA, landfill dumping fees, and tire disposal fees. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Unsafe Building Special Revenue Funds City Funds Neighborhood Enforcement Action Team (NEAT) derives its income from fees charged to homeowners and/or businesses for environmental clean-ups. These clean ups consist of illegal dumping of household items, tires, building materials, appliances, and any other form of litter and debris. Additional fines may be assessed for failure to comply upon notification. Revenue in Fines, Forfeitures, and Fees represent miscellaneous collections for delinquent billing through invoices which were deemed uncollectible, and therefore turned over to a collection agency. Also included in this category is revenue collected by the Ordinance Violation Bureau for fines levied against property owners for certain violations tagged by Code Enforcement. In addition, Fund 219 will receive quarterly interfund operating transfers from Fund 408 (EDIT). This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 220 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 140,000 10,127 20,669 21,678 - 119,331 15% Fines, Forfeitures, and Fees 116,000 13,263 17,253 19,938 - 98,747 15% Interest Earnings 5,000 726 1,686 2,286 - 3,314 34% Debt Proceeds - - - - - - 0% Donations 2,000 - - - - 2,000 0% Other Income 18,500 (11) (19) 2,175 - 18,519 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 281,500 24,105 39,589 46,077 - 241,911 14% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 295,556 - 91,747 35,614 15,717 188,092 36% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 91,990 7,235 15,568 19,960 - 76,422 17% Travel 60,000 1,587 2,848 6,875 - 57,152 5% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 70,000 - 10,813 11,980 56 59,131 16% Transfers Out - - - - - - 0% Total Services & Charges 221,990 8,822 29,229 38,815 56 192,705 13% Capital - - - - - - 0% Total Expenditures 517,546 8,822 120,975 74,429 15,773 380,797 26% Net (236,046) 15,283 (81,386) (28,351) (138,886) Cash Balance 364,723 543,814 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to fund the continuing education for the officers of the South Bend Police Department. Expenditures include educational materials and equipment, conference and training registration, and travel costs for conferences/trainings. In recent years, the Police Department has been spending down the cash balance in this fund as they attend various trainings and purchase new equipment. This fund's revenues will not be able to support current spending levels. In the future, the Police Department may look for other budget sources to fund education and training, such as paying for it out of the Police Department's budget in the General Fund (101). City of South Bend, Indiana Monthly Financial Report February 28, 2019 Law Enforcement Continuing Education Special Revenue Funds City Funds This fund is funded by fees from accident reports, gun permits, false alarm and loud noise fines. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 221 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits 1,000 - - 255 - 1,000 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - 17 38 - - (38) 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,000 17 38 255 - 962 4% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 500 - - - - 500 0% Transfers Out - - - - - - 0% Total Services & Charges 500 - - - - 500 0% Capital - - - - - - 0% Total Expenditures 500 - - - - 500 0% Net 500 17 38 255 462 Cash Balance 10,165 9,940 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance, enacted by the Common Council in 2016. Any revenues from penalties are to be used to subsidize the City's Curb & Sidewalk program, however the Landlord Registration Program elsewhere in the State of Indiana is under State legal review. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Landlord Registration Special Revenue Funds City Funds The proceeds from the registration, $5 registration fee per year, will fund Code Enforcement's costs of the program. There is a penalty of $100 to $500 per landlord for failure to comply with the ordinance. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 227 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,000 1,079 2,405 3,255 - 1,595 60% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 4,000 1,079 2,405 3,255 - 1,595 60% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 33,997 - - 4,452 8,997 25,000 26% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 236,100 - - 125,000 36,100 200,000 15% Transfers Out - - - - - - 0% Total Services & Charges 270,097 - - 129,452 45,097 225,000 17% Capital 2,409 - - 4,756 2,409 - 100% Total Expenditures 272,506 - - 134,208 47,506 225,000 17% Net (268,506) 1,079 2,405 (130,953) (223,405) Cash Balance 629,556 715,665 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The fund continues to receive, intermittently, monies from similar settlements. The fund is used for capital projects and the Vacant and Abandoned Housing initiative. In 2019, this fund will be used to fund legal professional services related to environmental issues and granular activated carbon reconditioning. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Loss Recovery Special Revenue Funds City Funds At this time, the only revenue comes from interest earned on the fund's cash balance. Fund Name Fund Number 249 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes 8,560,555 713,380 1,426,759 1,271,590 - 7,133,796 17% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 6,000 2,433 6,027 2,798 - (27) 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 8,566,555 715,813 1,432,786 1,274,388 - 7,133,769 17% Expenditures by Dept 249-0805 Police PS LOIT 4,454,976 224,629 456,588 592,831 - 3,998,388 10% 249-0905 Fire PS LOIT 4,111,579 210,152 418,532 495,510 - 3,693,047 10% Total Expenditures by Dept 8,566,555 434,781 875,119 1,088,341 - 7,691,435 10% Expenditures Personnel Salaries & Wages 6,484,606 330,371 664,839 794,006 - 5,819,767 10% Fringe Benefits 2,081,949 104,410 210,280 294,335 - 1,871,669 10% Total Personnel 8,566,555 434,781 875,119 1,088,341 - 7,691,436 10% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures 8,566,555 434,781 875,119 1,088,341 - 7,691,436 10% Net - 281,032 557,666 186,046 (557,667) Cash Balance 2,515,833 1,173,426 Staffing - Full Time Budget Actual Fund Purpose: Sworn Police Officers 45 33 Sworn Firefighters 45 29 Total 90 62 Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund covers the costs of wages and fringe benefits for 45 police officers and 45 firefighters. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Public Safety LOIT Special Revenue Funds City Funds The City has adopted a special income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees who were formerly paid by property taxes. Public Safety Local Option Income Tax (LOIT) revenue is expected to increase approximately 2% per year. The Public Safety Local Option Income Tax (LOIT) Fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts. Fund Name Fund Number 251 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes 1,695,689 152,141 309,596 310,313 - 1,386,093 18% Grants/Intergovernmental 320,000 - - 42,802 - 320,000 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 30,000 7,048 15,255 14,047 - 14,745 51% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - 2,938 - - (2,938) 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,500,000 - - - - 2,500,000 0% Total Revenue 4,545,689 159,189 327,789 367,162 - 4,217,900 7% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 339,675 5,856 31,016 - 58,659 250,000 26% Services & Charges Professional Services 878,000 9,045 10,513 - 187,488 679,999 23% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 922,400 40,941 61,009 34,973 219,637 641,754 30% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 5,000 5,000 5,000 - - - 100% Transfers Out 600,000 - - - - 600,000 0% Total Services & Charges 2,405,400 54,986 76,521 34,973 407,124 1,921,753 20% Capital 4,189,635 81,670 107,458 6,641 609,163 3,473,014 17% Total Expenditures 6,934,710 142,512 214,995 41,614 1,074,946 5,644,767 19% Net (2,389,021) 16,677 112,794 325,548 (1,426,867) Cash Balance 4,041,208 3,661,093 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund receives gas taxes from the State of Indiana as its primary revenue source. In 2008, wheel tax revenue was moved from this fund to the Motor Vehicle Highway Fund (202). This fund also receives revenue from interest earned on the fund's cash balance. Grants/Intergovernmental revenue is provided by the Indiana Department of Transportation (INDOT) and reimbursed through progress billing for state approved projects. Also for 2019 we show a $2.5M transfer in from the Economic Development Income Tax Fund (EDIT Fund 408) to cover the cost of Bendix Road Project. Supplies • Street Department Supplies - $250,000 Repairs & Maintenance • Street Maintenance - $250,000 • Traffic Signal Maintenance - $400,000 Professional Services • MACOG, Other - $30,000 • Marking Maintenance - $50,000 • Outsourced Street Paving - $600,000 Capital Projects • Traffic Calming Devices - $250,000 • West Side Quiet Zone - $350,000 • Century Center Dam Repair - $200,000 • Olive LPA Project LID - $250,000 • Community Crossings (interfund transfer out to Fund 265) - $600,000 • Bendix LPA Project (funded by interfund transfer from EDIT Fund 408) - $2,500,000 Acronyms: MACOG - Michiana Area Council of Government, LPA - Local Public Agencies, LID - Local Improvement District This fund is used to track expenditures for road projects. City Funds City of South Bend, Indiana Monthly Financial Report February 28, 2019 Local Roads & Streets Special Revenue Funds Fund Name Fund Number 257 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 215,000 - - - - 215,000 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 12,500 995 2,407 11,970 - 10,093 19% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 227,500 995 2,407 11,970 - 225,093 1% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 322,319 1,560 27,455 138,406 249,864 45,000 86% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 322,319 1,560 27,455 138,406 249,864 45,000 86% Capital 578,944 51,386 174,391 8,445 404,553 - 100% Total Expenditures 901,263 52,946 201,846 146,851 654,417 45,000 95% Net (673,763) (51,951) (199,439) (134,881) 180,093 Cash Balance 559,708 2,146,457 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: In 2019, $65,000 is budgeted for a traffic signal study. Expenditures have been adjusted to work within the confines of the available cash balance. Projects include: Ironwood pavement restoration, Olive Street repairs, Bendix Drive, West Side Quit Zone, Boland Trail, Safe Routes to School (SRTS) Monroe/Studebaker. This fund was established in 2016, per the State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of infrastructure expenditures. Per the state statute, a minimum of 75% must be spent on infrastructure projects. A total of $4,217,549, representing 75% of the total distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to the Redevelopment Authority. The remainder was deposited into the Rainy Day Fund (102). City of South Bend, Indiana Monthly Financial Report February 28, 2019 LOIT Special Distribution Special Revenue Funds City Funds 2019 Grants/Intergovernmental revenue show a decrease of $883K. Incoming grants reimbursements are expected to be lower in future years. This fund receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 258 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 145,000 - 10,000 10,000 - 135,000 7% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,000 769 1,706 1,944 - 294 85% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 20,400 270 270 5,535 - 20,130 1% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 167,400 1,039 11,976 17,479 - 155,424 7% Expenditures Personnel Salaries & Wages 108,930 4,615 8,858 8,136 - 100,072 8% Fringe Benefits 41,158 1,724 3,376 4,137 - 37,782 8% Total Personnel 150,088 6,339 12,234 12,274 - 137,854 8% Supplies 2,000 - 138 - 1,662 200 90% Services & Charges Professional Services 27,800 1,667 5,025 2,963 16,658 6,117 78% Printing & Advertising 22,000 - - - - 22,000 0% Utilities - - - - - - 0% Education & Training 3,500 - - 15 - 3,500 0% Travel 15,300 - - - - 15,300 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 14,300 - 240 405 - 14,060 2% Transfers Out - - - - - - 0% Total Services & Charges 82,900 1,667 5,265 3,382 16,658 60,977 26% Capital - - - - - - 0% Total Expenditures 234,988 8,006 17,637 15,656 18,320 199,031 15% Net (67,588) (6,967) (5,661) 1,823 (43,607) Cash Balance 523,750 573,802 Staffing Budget Actual Full Time 2 1 Part-Time /Seasonal/Temporary N/A - Total 2 1 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund tracks the portion of the Human Rights Department that is funded by the federal government. The Human Rights Department's mission is to educate and promote fair housing as well as ensure that all citizens receive equal employment opportunity. In 2019, the Employment Manager position was moved from the General Fund (101) to the Human Rights Federal Grant Fund (258). This position handles all EEOC issues. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Human Rights Federal Grant Special Revenue Funds City Funds This fund is funded by federal grants, including grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission (EEOC). Fund Name Fund Number 265 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 600,000 - - - - 600,000 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - 568 1,252 - - (1,252) 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 600,000 - - - - 600,000 0% Total Revenue 1,200,000 568 1,252 - - 1,198,748 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 1,283,291 - - 2,655 83,291 1,200,000 6% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,283,291 - - 2,655 83,291 1,200,000 6% Capital - - - - - - 0% Total Expenditures 1,283,291 - - 2,655 83,291 1,200,000 6% Net (83,291) 568 1,252 (2,655) (1,252) Cash Balance 331,337 990,288 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in December 2016 to account for the receipt of the Community Crossings state grant and matching revenue and for the payment of expenditures on eligible projects, per the Indiana State Board of Accounts (SBOA). Community Crossings is a partnership between the Indiana Department of Transportation (INDOT) and Hoosier communities, both urban and rural, to invest in infrastructure projects that catalyze economic development, create jobs, and strengthen local transportation networks. Expenditures are calculated on grant proceeds, plus the City's matching portion. 2019 expenditures are for City-wide paving projects. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Local Road & Bridge Grant Special Revenue Funds City Funds In February 2017, the City received the $1 million Community Crossings state grant from INDOT. $1 million was transferred from LOIT 2016 Special Distribution Fund (257) to match the grant revenue. Community Crossings Matching Grant is based on available pooled resources by the State of Indiana and the number of municipalities requesting the grant money. The actual grant dollars received in 2018 were $670,000; therefore 2019 budgeted revenues were based on a conservative estimate. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 273 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 15,000 525 525 200 - 14,475 4% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 800 99 210 219 - 590 26% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 15,800 624 735 419 - 15,065 5% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 30,000 - - - - 30,000 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 30,000 - - - - 30,000 0% Capital - - - - - - 0% Total Expenditures 30,000 - - - - 30,000 0% Net (14,200) 624 735 419 (14,935) Cash Balance 58,203 55,573 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non-reverting fund to receive monies from solicitation of funds for commercial promotion sponsorships such as commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to The Morris Performing Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within both the Morris Performing Arts Center and Palais Royale. Expenditures are for advertisements and promotional services. The City is able to not only advertise on the local area digital billboards, but also secure sponsorships to help fund the advertising displayed on them. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Morris PAC / Palais Royale Marketing Special Revenue Funds City Funds Revenue for this fund is collected through donations and sponsorships and used to assist with continued promotions of and within the Morris Complex. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 274 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 125,000 15,358 15,358 12,132 - 109,642 12% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 400 175 356 - - 44 89% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 125,400 15,533 15,714 12,132 - 109,686 13% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 15,000 - - - - 15,000 0% Printing & Advertising 60,000 - - - - 60,000 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 75,000 - - - - 75,000 0% Capital - - - - - - 0% Total Expenditures 75,000 - - - - 75,000 0% Net 50,400 15,533 15,714 12,132 34,686 Cash Balance 117,432 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was created to account for Self Promoter Events. Earnings on self-promoted events will be retained in this fund. Expenditures are for marketing and advertising for the Morris Performing Arts Center. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Morris PAC Self-Promotion Special Revenue Funds City Funds This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 280 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 35 7 15 16 - 20 43% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 35 7 15 16 - 20 43% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 35 7 15 16 20 Cash Balance 4,006 3,937 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund has been used to account for certain Police grants. Justice Assistance Grant 2009-SB-B9-1280 was essentially completed in 2014. There are no open grants at this time. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Police Block Grants Special Revenue Funds City Funds Currently, this fund only receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 281 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 112 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 112 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net - - - 112 - Cash Balance - 27,979 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was used for the expenses of Economic Development Revenue Bonds. These bonds have been paid off. The remaining cash balance was transferred to the Redevelopment General Fund 433 in 2018. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Economic Develop Commission-Revenue Bonds Special Revenue Funds City Funds Fund Name Fund Number 289 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 10,000 3,275 3,275 - - 6,725 33% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 200 33 72 109 - 128 36% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 10,200 3,308 3,347 109 - 6,853 33% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 10,472 - 529 - - 9,943 5% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures 10,472 - 529 - - 9,943 5% Net (272) 3,308 2,818 109 (3,090) Cash Balance 21,898 27,572 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for the cost of the Hazardous Materials Response team. By ordinance the South Bend Fire Department charges businesses for Hazardous Materials Response. This typically happens once or twice a year. There are no employees associated with this fund, responses are made by firefighters of the South Bend Fire Department. In recent years, this fund has been used to purchase supplies for the HAZMAT response team. No major capital expenditures are planned through this fund. Major purchases are funded through the Fire Department and EMS Capital and the minimal fees collected in this fund are used to replace equipment and gear used in responses. City of South Bend, Indiana Monthly Financial Report February 28, 2019 HAZMAT Special Revenue Funds City Funds Funding is entirely dependent on the number of billable Hazardous Material responses in any given calendar year. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 291 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 72,000 6,500 18,200 15,000 - 53,800 25% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 500 325 760 516 - (260) 152% Debt Proceeds - - - - - - 0% Donations 24,945 24,945 24,945 - - - 100% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 97,445 31,771 43,905 15,516 - 53,540 45% Expenditures Personnel Salaries & Wages 13,000 231 462 462 - 12,538 4% Fringe Benefits 2,500 - - - - 2,500 0% Total Personnel 15,500 231 462 462 - 15,038 3% Supplies 18,800 68 68 389 - 18,732 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 1,000 890 890 - - 110 89% Utilities - - - - - - 0% Education & Training 9,000 - - - - 9,000 0% Travel 14,500 - - - - 14,500 0% Repairs & Maintenance 51,520 - 6,564 - 956 44,000 15% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 76,020 890 7,454 - 956 67,610 11% Capital - - - - - - 0% Total Expenditures 110,320 1,188 7,983 851 956 101,380 8% Net (12,875) 30,582 35,922 14,666 (47,840) Cash Balance 218,408 138,334 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for the revenue from tuition fees for students attending the Indiana River Rescue School (IRRS) and the expenditures of that revenue. There are typically 2-4 schools a year, each a week in duration. The IRRS is administered by the South Bend Fire Department under the direction of the Special Operations Bureau. The majority of instructors are comprised of South Bend Firefighters and Conservation Officers from the IDNR. The 5 day school includes extensive field training on the St. Joseph River and it's unique "L" shaped dam, and the East Race Waterway. The East Race Waterway is a 2000' run which winds through the heart of the city. It has been the site of many U.S. Olympic trials and World Class kayak events. It allows for realistic but controlled training in river rescue, what is now formally known as the premier training ground for "Swiftwater rescue." Class lectures will provide a background in theory and concepts that enables students to go directly to the water. Students become familiar with such equipment as inflatable boats, outboards, rescue ropes, rope rescue systems & necessary personal gear. Many of our teaching sites have actual accident histories. Expenditures are for the maintenance and repair of rescue equipment and the wages for the instructors. No major expenditures are planned. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Indiana River Rescue Special Revenue Funds City Funds This fund collects tuition fees for students attending the Indiana River Rescue School. Funding relies on the number of Indiana River Rescue School (IRRS) courses offered in any given year. In recent years, demand from the fire departments of Chicago and New York has increased the need for additional dedicated classes. In those years, revenue can increase dramatically. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 292 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - - - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net - - - - - Cash Balance 26,716 48,451 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to track the revenue and expenditures related to specific Federal Grants. Federal Grant revenue and expenditures are now tracked in Fund 295. In 2017 and 2018, this fund was used to pay for a portion of the costs of updating the standard operating procedure (SOP) manual for the Police Department. There are no planned expenditures at this time for 2019. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Police Grants Special Revenue Funds City Funds There isn't a source of revenue at this time. Fund Name Fund Number 294 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 20,000 9,700 12,100 16,200 - 7,900 61% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 500 178 379 346 - 121 76% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 2,000 - - - - 2,000 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 22,500 9,878 12,479 16,546 - 10,021 55% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 1,500 - - 190 - 1,500 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 10,000 - - 3,450 - 10,000 0% Travel 1,500 - - - - 1,500 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 9,500 456 595 686 - 8,905 6% Transfers Out - - - - - - 0% Total Services & Charges 21,000 456 595 4,136 - 20,405 3% Capital - - - - - - 0% Total Expenditures 22,500 456 595 4,326 - 21,905 3% Net - 9,422 11,884 12,220 (11,884) Cash Balance 110,536 99,558 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to fund the cost of course material and instructors at the South Bend Police Academy. There are no major expenditures planned for this fund. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Regional Police Academy Special Revenue Funds City Funds The enforcement courses are offered to other police departments who pay a fee to attend the training. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 295 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 53,750 - - 25,422 - 53,750 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 500 288 654 551 - (154) 131% Debt Proceeds - - - - - - 0% Donations 3,250 - 2,050 - - 1,200 63% Other Income 34,500 2,217 3,703 2,186 - 30,797 11% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 92,000 2,504 6,407 28,160 - 85,593 7% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 88,554 - - - 41,554 47,000 47% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - 300 - - (300) 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 45,000 623 19,546 27,162 3,500 21,954 51% Transfers Out - - - - - - 0% Total Services & Charges 45,000 623 19,846 27,162 3,500 21,654 52% Capital - - - - - - 0% Total Expenditures 133,554 623 19,846 27,162 45,054 68,654 49% Net (41,554) 1,881 (13,438) 997 16,939 Cash Balance 189,034 136,153 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track Federal Grants received for specific purposes outlined in each grant. The cash balance results from funds received from the grants along with impound towing fees. This fund is used to pay for a youth boxing program. The South Bend Police Athletic League (PAL) relaunched in 2006 with the founding of the South Bend Police Boxing Club. This free program matches cops and youth ages 10-18 in a sports mentoring environment. The objective of the Boxing Club is to encourage young people to value peaceful and positive ways to resolve differences and frustrations. It’s a way for youth to "put down" violence and death—and "put on" the boxing gloves for a better life. In 2018, this fund was used to pay for some of the cost of new video surveillance systems in the police cars. City of South Bend, Indiana Monthly Financial Report February 28, 2019 COPS MORE Grant Special Revenue Funds City Funds The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the Making Officer Redeployment Effective (MORE) program. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 299 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 50,000 - - 6,201 - 50,000 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 338 619 340 - 381 62% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 51,000 338 619 6,541 - 50,381 1% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 6,000 - - - - 6,000 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 45,000 22,499 22,499 - - 22,501 50% Total Expenditures 51,000 22,499 22,499 - - 28,501 44% Net - (22,161) (21,880) 6,541 21,880 Cash Balance 132,040 137,270 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to receive the Police Department share of money acquired in drug enforcement activity. Expenditures are to be used to fund drug enforcement and training. Budgeted expenditures are for replacement of police cars and for supplies related to drug enforcement and training. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Police Federal Drug Enforcement Special Revenue Funds City Funds This fund receives the Police Department's share of money acquired in drug enforcement activity. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 404 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Local Income Taxes 12,148,294 1,018,221 2,036,442 1,817,716 - 10,111,852 17% Grants/Intergovernmental 12,500 - 12,500 - 1 (1) 100% Interest Earnings 95,000 22,343 46,264 34,327 - 48,736 49% Other Income 60,000 - 15,000 31,814 - 45,000 25% Transfers In 830,000 - 830,000 - - - 100% Total Revenue 13,145,794 1,040,564 2,940,206 1,883,856 1 10,205,587 22% Expenditures by Activity Goodwill Strategic Outreach 130,000 - - 91,000 130,000 - 100% Election Costs 120,000 - - - - 120,000 0% Debt Service & Other 363,213 60,075 195,288 431,384 281,900 (113,975) 131% South Bend Art Museum 65,000 - 65,000 65,000 - - 100% Studebaker Museum 279,622 23,302 46,606 46,311 - 233,016 17% Light Up South Bend 338,101 89,214 89,214 9,287 48,887 200,000 41% Street Paving 1,938,323 - - - 573 1,937,750 0% Utilities & Services 2,436,601 146,685 672,074 932,323 14,420 1,750,107 28% Curb & Sidewalk 1,500,000 - - - - 1,500,000 0% Information Technology 1,241,162 - 10,000 2,874 631,161 600,001 52% Police Department 1,643,740 172,005 391,264 218,163 1,027,474 225,002 86% Fire Department & EMS 926,579 - - 29,032 - 926,579 0% Community Investment 2,364,854 19,481 187,338 4,526 496,080 1,681,436 29% Parks Administration 400,000 - - - - 400,000 0% Corridor Ambassadors 351,050 47,664 91,643 40,005 - 259,407 26% Vacant & Abandoned 847,208 1,260 1,260 - 347,208 498,740 41% Total Expenditures by Activity 14,945,453 559,686 1,749,687 1,869,905 2,977,703 10,218,063 32% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 278,101 89,214 89,214 123,362 48,887 140,000 50% Services & Charges Professional Services 1,681,879 20,889 161,659 10,778 904,760 615,460 63% Printing & Advertising - - - 294 - - 0% Utilities 1,570,000 144,566 286,425 297,512 - 1,283,575 18% Repairs & Maintenance 631,354 - 360,918 576,782 573 269,863 57% Other Interfund Allocations 8,631 719 1,441 1,146 - 7,190 17% Debt Service - Principal 1,603,620 159,197 374,512 364,560 1,029,108 200,000 88% Debt Service - Interest & Fees 44,282 12,809 21,613 26,824 22,668 1 100% Grants & Subsidies 1,941,316 33,089 282,208 110,165 219,932 1,439,176 26% Other Services & Charges 1,753,078 90,478 161,068 354,788 491,628 1,100,382 37% Transfers Out 4,764,329 - - - - 4,764,329 0% Total Services & Charges 13,998,489 461,747 1,649,844 1,742,850 2,668,669 9,679,976 31% Capital 668,863 8,726 10,629 3,693 260,148 398,086 40% Total Expenditures 14,945,453 559,686 1,749,687 1,869,905 2,977,703 10,218,062 32% Net (1,799,659) 480,877 1,190,519 13,952 (12,475) Cash Balance 12,986,714 8,615,244 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the receipt and county option income tax (COIT) and expenditures of those funds. Funds are used for debt service payments for police cars & equipment, certain organizations' grants and operational subsidies, capital expenditures and other uses as deemed by the Mayor and Council. Starting in 2019, the interfund transfer to the Motor Vehicle Highway Fund (202) for street paving will be paid from COIT instead of EDIT Fund (408). The City is replacing its 20+ year-old accounting software system. It is an 18 month long implementation with an anticipated go-live date of April 2020. The cost of the software and implementation will be paid out of COIT. $150,000 is budgeted for a goodwill strategic outreach unit focused on community oriente policing. City of South Bend, Indiana Monthly Financial Report February 28, 2019 County Option Income Tax Special Revenue Funds City Funds This fund receives County Option Income Tax (COIT) revenue. The revenue is determined annually by the Indiana Dept of Local Government Finance (DLGF). Other Income is principal from an interfund loan (debt schedule #82) being repaid by the UDAG Fund (410). This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 408 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes 11,632,846 966,436 1,932,871 1,786,827 - 9,699,975 17% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 150,000 - - - - 150,000 0% Fines, Forfeitures, and Fees 354,660 354,660 354,660 - - - 100% Interest Earnings 140,000 25,416 55,778 50,324 - 84,222 40% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 12,277,506 1,346,511 2,343,309 1,837,150 - 9,934,197 19% Expenditures by Activity Debt Service & Other 415,000 - 125,000 31,461 75,000 215,000 48% Street Paving - - - - - - 0% PSAP 2,857,018 234,834 469,669 - 2,348,343 39,006 99% Community Investment 6,964,810 38,367 71,204 214,658 1,867,594 5,026,012 28% Parks & Recreation 400,525 31,757 95,401 - 21,094 284,030 29% Potawatomi Zoo 322,949 - 59,137 100,000 155,350 108,462 66% Code Enforcement 2,364,559 - - - - 2,364,559 0% Animal Care & Control 845,841 - - - - 845,841 0% Total Expenditures by Activity 14,170,702 304,958 820,409 346,119 4,467,381 8,882,910 37% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 3,616,917 268,164 535,795 55,306 2,743,715 337,407 91% Utilities 1,055 - - 440 1,055 - 100% Repairs & Maintenance 46,385 38 78 3,164 385 45,922 1% Debt Service - Principal 149,381 - 34,137 17,500 65,863 49,381 67% Debt Service - Interest & Fees 173,568 - 25,000 13,961 89,487 59,081 66% Grants & Subsidies 3,729,590 5,000 130,000 255,000 1,424,591 2,174,999 42% Other Services & Charges 7,285 - - 748 2,285 5,000 31% Transfers Out 5,781,521 31,757 95,401 - - 5,686,120 2% Total Services & Charges 13,505,702 304,958 820,409 346,119 4,327,381 8,357,910 38% Capital 665,000 - - - 140,000 525,000 21% Total Expenditures 14,170,702 304,958 820,409 346,119 4,467,381 8,882,910 37% Net (1,893,196) 1,041,553 1,522,900 1,491,032 1,051,287 Cash Balance 16,652,986 14,241,581 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point-the consolidated county-wide 911 call center) Bonds, the 2015 Parks Bonds, and the 2018 Zoo Bonds. It also pays for various economic development initiatives and interfund transfers to the Department of Community Investment (Fund 211) and the Department of Code Enforcement (Fund 219 and Fund 600-1201) and Animal Care & Control (600-1207). City of South Bend, Indiana Monthly Financial Report February 28, 2019 Economic Development Income Tax Special Revenue Funds City Funds This fund receives Economic Development Income Tax (EDIT) revenue. The City of South Bend receives an allocated share of the 0.4% income tax on wages within St. Joseph County. For the revenue forecast, EDIT revenue is budgeted to increase about 2% per year. Other Income is from the sale of properties held for resale by the Department of Community Investment. This fund also receives revenue from interest earned on the fund's cash balance. In 2019, the remaining cash balance in Hall of Fame Debt Service Fund (313) and the Hall of Fame Capital Fund (677) will be transferred to EDIT for the interfund transfers it made to help pay for the debt service payments for the Hall of Fame bonds. The final payment of the TJX job penalty amount of $354,660 will be received in 2020. The job penalty fines were assessed because the company A.J. Wright violated its development agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million. TJX, the parent company of A.J. Wright, has been paying the job penalty fines since 2011. This fund accounts for the receipt and expense of Economic Development Income Tax (EDIT) revenue. The EDIT Fund is a source of bonding capacity for the City and efforts are made to keep significant reserves in order to receive a higher credit rating and lower interest rates. Fund Name Fund Number 410 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 22 81 1,891 - 919 8% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 45,240 - 11,310 9,377 - 33,930 25% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 46,240 22 11,391 11,268 - 34,849 25% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 60,000 - 15,000 31,814 - 45,000 25% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 60,000 - 15,000 31,814 - 45,000 25% Capital - - - - - - 0% Total Expenditures 60,000 - 15,000 31,814 - 45,000 25% Net (13,760) 22 (3,609) (20,545) (10,151) Cash Balance 25,373 450,666 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments. Currently, this fund is used for the repayment of an interfund loan from the COIT Fund (404) in connection with a downtown hotel/parking garage project. The final payment is due in 2022 (debt schedule #82). When the final revenue payment is due from BDC, it may be prudent to payoff the debt to COIT and potentially close this fund rather than following current amortization schedule which goes out to 2046. Therefore, in the 2018 a total of $486,081 was paid off using the current balance in cash reserves. Payments in future years will be made as BDC loan collections are received. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Urban Development Action Grant Special Revenue Funds City Funds Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 655 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 447,139 37,296 74,662 74,425 - 372,477 17% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 7,350 1,104 2,326 3,377 - 5,024 32% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 454,489 38,400 76,988 77,802 - 377,501 17% Expenditures Personnel Salaries & Wages 72,660 - 2,314 - - 70,346 3% Fringe Benefits 5,559 - 139 - - 5,420 2% Total Personnel 78,219 - 2,453 - - 75,766 3% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations 40,243 3,354 6,703 5,232 - 33,540 17% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 6,500 819 801 1,078 - 5,699 12% Transfers Out 550,000 - - - - 550,000 0% Total Services & Charges 596,743 4,173 7,504 6,310 - 589,239 1% Capital - - - - - - 0% Total Expenditures 674,962 4,173 9,957 6,310 - 665,005 1% Net (220,473) 34,227 67,031 71,492 (287,504) Cash Balance 659,640 894,463 Staffing Budget Actual Full Time - - Part-Time /Seasonal/Temporary N/A 2 Total - 2 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the fall and spring leaf collection program. In 2019, in an effort to attract candidates who will stay for the entire program, the hourly wage has been increased from $10.20 per hour to $13.00 per hour with the possibility of a $3.00 an hour attendance bonus for those employees who work until the last day of the program. The wage increase and possible bonuses add $27,490 to the program expense. Currently, the leaf pickup program does not fund itself and the City has been spending down this fund's cash balance. In 2019, the City will look for ways to better fund this program. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Project ReLeaf Special Revenue Funds City Funds The leaf pickup program is financed by a $0.99 per month charge on residents' utility bills. There are approximately 37,000 customers who pay for this service. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 705 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 20 4 9 12 - 11 44% Debt Proceeds - - - - - - 0% Donations 2,000 - - - - 2,000 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,020 4 9 12 - 2,011 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 2,020 - - - - 2,020 0% Transfers Out - - - - - - 0% Total Services & Charges 2,020 - - - - 2,020 0% Capital - - - - - - 0% Total Expenditures 2,020 - - - - 2,020 0% Net - 4 9 12 (9) Cash Balance 2,343 2,896 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was set up to receive donations for the Police K-9 unit and track expenditures of those funds. The donations are to be spent on supplies or services directly related to the Police K-9 unit. In recent years, this fund has not been used so the cash balance is growing. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Police K-9 Unit Special Revenue Funds City Funds This funds receives donations for the Police K-9 unit. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 312 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 1,077,000 - - - - 1,077,000 0% Local Income Taxes - - - - - - 0% Other Taxes 41,404 - - - - 41,404 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 162 203 - - 797 20% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,119,404 162 203 - - 1,119,201 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 770,000 - 375,000 - 395,000 - 100% Debt Service - Interest & Fees 411,143 - 208,383 - 202,758 2 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,181,143 - 583,383 - 597,758 2 100% Capital - - - - - - 0% Total Expenditures 1,181,143 - 583,383 - 597,758 2 100% Net (61,739) 162 (583,180) - 1,119,199 Cash Balance (435,536) - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to collect a separate property tax levy and is used to pay for the semi-annual payment of debt service principal and interest to the bondholders of the 2017 Park District Bonds, Series A-K (debt schedule #165). The par amount of the 2017 Park District Bonds (Series A-K) was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%. The net proceeds after bond issuance costs were $13,715,350. This amount was deposited into Fund 471 (2017 Parks Bond Capital) and will be used towards the approved capital projects. Debt service payments are due on January 15 and July 15. The first debt service payment is due July 15, 2018 and the final payment is due January 15, 2033. Property taxes are assumed to cover the debt service payments through the life of the bond. City of South Bend, Indiana Monthly Financial Report February 28, 2019 2017 Parks Bond Debt Service City Debt Service City Funds This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund 313 for the College Football Hall of Fame debt service (final payment February 1, 2018). Fund Name Fund Number 313 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - 27 22 - (27) 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - 27 22 - (27) 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - 620,000 - - 0% Debt Service - Interest & Fees - - - 13,000 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 633,000 - - 0% Capital - - - - - - 0% Total Expenditures - - - 633,000 - - 0% Net - - 27 (632,978) (27) Cash Balance 97,077 (605,673) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund collected a separate property tax levy (distributions received in June and December) and was used to pay debt service on the former College Football Hall of Fame building. The final debt service payment on the Hall of Fame Bonds was February 1, 2018. The property tax levy from this fund will be repurposed and collected in Fund 312. In 2019, the remaining fund balance will be transferred to the EDIT Fund (408) to reimburse EDIT for the interfund transfers it made to help pay for the debt service payments for the Hall of Fame bonds. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Football Hall of Fame Debt Service City Debt Service City Funds This fund received property tax revenue (distributions received in June and December) from a special levy. Because of the timing of revenue and expenditures, this fund typically had a negative cash balance until the property tax distributions were received. During those times, the EDIT Fund (408) would make an interfund transfer to help cover the debt service payments. Fund Name Fund Number 755 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 1,092 1,092 443 - (92) 109% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,635,750 1,322,250 1,322,250 1,323,750 - 1,313,500 50% Total Revenue 2,636,750 1,323,342 1,323,342 1,324,193 - 1,313,408 50% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 2,175,000 - - - - 2,175,000 0% Debt Service - Interest & Fees 459,750 - - - - 459,750 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 2,634,750 - - - - 2,634,750 0% Capital - - - - - - 0% Total Expenditures 2,634,750 - - - - 2,634,750 0% Net 2,000 1,323,342 1,323,342 1,324,193 (1,321,342) Cash Balance 2,114,368 2,095,780 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the South Bend Building Corporation. The South Bend Building Corporation is a separate legal entity, but is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR). The fund accounts for the debt service payments for Building Corporation bonds. Current debt includes: - 2010 Public Works Service Center Refunding Bonds, Refunding 2001 - final payment 2/1/21, (debt schedule #36) - 2012 Fire Station/Police Department Renovations Refunding Bonds, Refunding 2003 - final payment 2/1/23, (debt schedule #39) - 2013 EMS/Fire Station/Tower Bonds - final payment 2/1/33, (debt schedule #116) This fund was established in 2017 to integrate this activity into the City's formal accounting system. The South Bend Building Corporation is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR). Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report February 28, 2019 South Bend Building Corp City Debt Service City Funds The South Bend Building Corporation receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. Fund Name Fund Number 757 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 397 397 211 - 603 40% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 379,431 63,644 63,644 31,723 - 315,787 17% Total Revenue 380,431 64,041 64,041 31,935 - 316,390 17% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 220,000 - - - - 220,000 0% Debt Service - Interest & Fees 163,732 - - - - 163,732 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 383,732 - - - - 383,732 0% Capital - - - - - - 0% Total Expenditures 383,732 - - - - 383,732 0% Net (3,301) 64,041 64,041 31,935 (67,342) Cash Balance 624,472 589,703 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the receipt of monthly lease rental payments from the City's EDIT Fund 408 and the semi-annual payment of debt service principal and interest to the bondholders of the 2015 Parks Bond. The par amount of the 2015 Parks/EDIT bond was $5,605,000. The debt service reserve will be used towards the last debt service payment. The final payment is due August 1, 2035. The semi-annual debt service payments are set forth in the 20-year debt amortization schedule (#141) with the first payment made on February 1, 2016 and the final payment on August 1, 2035. Capital expenditures of this bond are tracked in the 2015 Parks Bond Capital Fund (751). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report February 28, 2019 2015 Parks Bond Debt Service City Debt Service City Funds The EDIT Fund (408) transfers money into this fund on a monthly basis, as per the bond ordinance, to cover debt service payments. This fund also receives revenue from interest earned on the cash balance at the trustee bank. Fund Name Fund Number 760 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,500 748 748 425 - 2,752 21% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,298,125 649,375 649,375 - - 648,750 50% Total Revenue 1,301,625 650,123 650,123 425 - 651,502 50% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 50,000 - - - - 50,000 0% Debt Service - Interest & Fees 1,249,125 - - - - 1,249,125 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,299,125 - - - - 1,299,125 0% Capital - - - - - - 0% Total Expenditures 1,299,125 - - - - 1,299,125 0% Net 2,500 650,123 650,123 425 (647,623) Cash Balance 4,103,030 2,501,905 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the receipt of payments from the City's North East Residential Area TIF Fund (436) and the subsequent semi-annual payment of debt service principal and interest to the bondholders. This fund will hold a minimum of $2.5 million in cash reserves per the 2017 Eddy Street Commons bond covenant. The bonds were closed on August 14, 2017 and the par amount was $25 million. The principal and interest payments are set forth in the 20 year debt amortization schedule (#163) with the first payment made on February 15, 2018 and the final payment on February 15, 2037. The bond was issued for Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Capital expenditures related to the project are tracked in the Eddy Street Commons Bond Capital Fund (759). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Eddy Street Commons Debt Service City Debt Service City Funds A debt service reserve amount of $2.5 million dollars was established at the 2017 Eddy Street Commons Bond debt closing. This amount was deposited into this debt service fund at the time of the closing. In December 2018, an additional $945,000 was added to the debt service reserve. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. Fund Name Fund Number 377 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,000 906 906 37 - 1,094 45% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 18,000 - 3,786 - - 14,214 21% Interfund Allocation Reimb - - - - - - 0% Transfers In 527,518 527,517 527,517 - - 1 100% Total Revenue 547,518 528,423 532,209 37 - 15,309 97% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 345,000 - 345,000 435,000 - - 100% Debt Service - Interest & Fees 9,770 - 8,970 27,190 - 800 92% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 354,770 - 353,970 462,190 - 800 100% Capital - - - - - - 0% Total Expenditures 354,770 - 353,970 462,190 - 800 100% Net 192,748 528,423 178,239 (462,153) 14,509 Cash Balance 178,239 (438,447) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt schedule 81). This fund collects a special tax which is used primarily for debt service and improvements at the Four Winds Field (Coveleski) baseball stadium. South Bend’s Professional Sports Development Area (PSDA) was formed in 1997. The Indiana Department of Revenue collects a portion of state sales and income taxes generated in the PSDA and remits them to St. Joseph County, which issues a check to the city of South Bend. The fund was used to pay debt service on the 2010 Coveleski Stadium Bonds with the final payment due on January 15, 2019 (debt schedule #81). After the 2010 Coveleski Stadium Recovery Zone Economic Development Bonds are paid off, the cash balance in the Coveleski Stadium Debt Service Reserve Fund (317) will be transferred into this fund during 2019. Any cash reserves in the fund after the debt is paid off can be used for capital projects within the PSDA district. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Professional Sports Development Capital Project City Funds Effective January 1, 2013, this fund no longer collects hotel/motel tax allocations from St. Joseph County for payment to the Hall of Fame, but still receives funding from the State for PSDA on a monthly basis. The PSDA area includes Four Winds field, Century Center, MPAC and Studebaker National Museum. Fund Name Fund Number 401 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 43,500 - - - - 43,500 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 750 126 278 219 - 472 37% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 44,250 126 278 219 - 43,972 1% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 71,667 31,667 31,667 - - 40,000 44% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 71,667 31,667 31,667 - - 40,000 44% Capital 32,955 - - - 32,955 - 100% Total Expenditures 104,622 31,667 31,667 - 32,955 40,000 62% Net (60,372) (31,541) (31,389) 219 3,972 Cash Balance 42,025 54,747 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used for minor capital improvements for Four Winds Field at Coveleski Stadium. Due to recent lease agreements, no capital revenues have been collected for this fund, limiting its budget. Planned expenditures are for painting, landscaping, and mechanical upgrades. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Coveleski Stadium Capital Capital Project City Funds Revenues are in the form of compensation received by the City based on stadium attendance. Fund Name Fund Number 405 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - 412 - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 377 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 789 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - 24,121 - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - 31,500 - - 0% Total Expenditures - - - 55,621 - - 0% Net - - - (54,832) - Cash Balance - 135,451 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This capital fund accounted for revenues collected and expenses for specific purposes or locations. These locations were Potawatomi and Rum Village Picnic Areas, the East Race, Golf Courses, Forestry, and Howard Park Ice Rink. Starting in 2019, the Park Nonreverting Capital Fund (405) will be discontinued and the activity formerly appearing in this fund will be represented in the Parks & Recreation Fund (201). This will allow for better reporting and more efficient use of funds. At the end of 2018, the cash balance in the Park Nonreverting Capital Fund was transferred to the Parks & Recreation Fund. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Park Non-Reverting Capital Capital Project City Funds This fund received most of its revenue through an interfund transfer from the Parks & Recreation Fund (201) Golf Division (1102). A small amount of revenue was collected from mowing fees for abatement mowing and from picnic area/pavilion rentals. Fund Name Fund Number 406 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 436,330 - - - - 436,330 0% Local Income Taxes - - - - - - 0% Other Taxes 34,014 - - - - 34,014 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,100 892 1,734 2,312 - 1,366 56% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 473,444 892 1,734 2,312 - 471,710 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 488,053 25,870 132,733 216,904 321,495 33,825 93% Debt Service - Interest & Fees 44,068 1,088 4,908 6,223 31,599 7,561 83% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 532,121 26,958 137,641 223,126 353,094 41,386 92% Capital 286,000 - - - - 286,000 0% Total Expenditures 818,121 26,958 137,641 223,126 353,094 327,386 60% Net (344,677) (26,066) (135,908) (220,814) 144,324 Cash Balance 393,274 400,243 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. Expenditures are for debt service payments on capital leases and the due dates vary per lease. The 2019 budget includes debt service payments for an additional 15 hybrid police vehicles to replace older patrol cars. 2019 debt service principal and interest payments are for the following capital leases: - 2015 Vehicle/Equip Lease 1 - final payment due 7/15/20, (debt schedule #140) - 2016 Vehicle/Equip Lease 1 - final payment due 2/15/21, (debt schedule #149) - 2018 Vehicle/Equip Lease 1 - final payment due 5/25/23, (debt schedule #171) - 2018 Vehicle/Equip Lease 2 - final payment due 7/14/23, (debt schedule #177) 2019 includes a one-time capital expenditure of $286,000 to help fund the My SB Parks & Trails project at Howard Park. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Cumulative Capital Development Capital Project City Funds This fund receives revenue from a property tax levy. Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property tax is a special tax rate that is reduced by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re- established. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 407 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes 207,296 - - - - 207,296 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,000 770 1,568 1,679 - 1,432 52% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 25,000 - - - - 25,000 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 235,296 770 1,568 1,679 - 233,728 1% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - 245,000 - - 0% Debt Service - Interest & Fees - - - 4,500 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 249,500 - - 0% Capital 28,000 - - - - 28,000 0% Total Expenditures 28,000 - - 249,500 - 28,000 0% Net 207,296 770 1,568 (247,821) 205,728 Cash Balance 449,294 182,463 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was used to pay debt service on a the 2011 Century Center Bonds, with the final payment on February 1, 2018. Now that the Century Center bond is paid off, this fund will be used to help in financing the My SB Parks and Trails project that is being managed by the Venues, Parks & Arts Department. For 2019, $28,000 has been budgeted for MY SB Parks and trail improvements. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Cumulative Capital Improvement Capital Project City Funds In 2017, the final payment ($150,000) of hotel/motel tax revenue was received. This fund receives cigarette tax revenues. Other Income is $25,000 from the South Bend School Corporation for rental of property. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 412 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 27,500 4,769 10,439 11,670 - 17,061 38% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 493,178 252,526 252,526 307,389 - 240,652 51% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 520,678 257,295 262,964 319,059 - 257,713 51% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 352,186 126,064 126,064 95,974 798,506 (572,384) 263% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 352,186 126,064 126,064 95,974 798,506 (572,384) 263% Capital 1,619,049 67,308 67,308 - 367,359 1,184,382 27% Total Expenditures 1,971,235 193,371 193,371 95,974 1,165,864 611,998 69% Net (1,450,557) 63,924 69,593 223,086 (354,285) Cash Balance 2,841,524 3,129,478 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements projects and also makes loans to other funds. In recent years this fund has been used in connection with the City's Smart Streets program. Initial funding in the amount of $12,823,151 was received from the State of Indiana on September 15, 2006, derived from the State lease of the I-80 toll road to a private company. This fund has been used in the past to provide seed money for economic development projects at Douglas Road, Eddy Street Commons, and the Triangle Development near Notre Dame. The amounts advanced for these projects are being repaid by the respective tax increment financing (TIF) funds as per formal amortization schedules. In 2019, Fund 412 will be budgeted solely for the Local Public Agency (LPA) Project Corby-Ironwood-Rockne Intersection Improvement. The budgeted amount reflects the City's 20% match for infrastructure improvements. Since the original funding for Major Moves was realized in 2006 from the lease proceeds of the Indiana Toll Road, there will be less money avaialable; therefore, the overall change in expenditures decreased by 53%. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Major Moves Construction Capital Project City Funds This fund receives principal and interest income from interfund loans (debt schedules 84 & 85) being repaid by the River East Residential TIF Fund (436). This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 416 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 137,500 15,358 15,358 12,451 - 122,142 11% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 6,000 651 1,398 1,748 - 4,602 23% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 143,500 16,009 16,756 14,199 - 126,744 12% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 16,127 2,200 2,400 - - 13,727 15% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 129,335 - - - 7,335 122,000 6% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 129,335 - - - 7,335 122,000 6% Capital 80,000 - - - 14,149 65,851 18% Total Expenditures 225,462 2,200 2,400 - 21,484 201,578 11% Net (81,962) 13,809 14,356 14,199 (74,834) Cash Balance 393,262 429,772 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for capital projects at the Morris Performing Arts Center (MPAC). This fund was established for the purpose of renovating, remodeling, or otherwise improving the facilities and / or service to the patrons of the Morris Performing Arts Center. The Morris Performing Arts Center was re-opened in 2000 - Many of the assets throughout the building are coming to an end of their useful life and need replacement. The Theatrical Equipment is outdated and needs to be upgraded to meet the requirements of the performances / acts renting the facility. - Miscellaneous unexpected expenses $10,000 - Handrail addition $12,000 - Precast concrete repairs $100,000 - Lighting equipment upgrade $80,000 City of South Bend, Indiana Monthly Financial Report February 28, 2019 Morris Performing Arts Center Capital Capital Project City Funds This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 450 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 600 227 490 450 - 110 82% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 18,500 383 2,249 4,158 - 16,251 12% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 19,100 609 2,739 4,608 - 16,361 14% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 111,967 31,537 31,537 - 5,430 75,000 33% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 111,967 31,537 31,537 - 5,430 75,000 33% Capital - - - - - - 0% Total Expenditures 111,967 31,537 31,537 - 5,430 75,000 33% Net (92,867) (30,928) (28,798) 4,608 (58,639) Cash Balance 100,572 114,210 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track the funding and expenditures for capital projects that preserve the historic character of the multimillion dollar Palais Royale Ballroom. There are no operational related expenditures, such as personnel. Repairs/improvements needed: - Replacement or repair of windows - Replacement of curtains - the curtains are discolored and in poor condition City of South Bend, Indiana Monthly Financial Report February 28, 2019 Palais Royale Historic Preservation Capital Project City Funds This fund receives a percent of catering and facility rental revenue received from functions held at the Palais (excluding not-for-profits). This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 451 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - 4,924 12,078 - - (12,078) 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - 4,924 12,078 - - (12,078) 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 3,232,757 253,920 826,426 - 2,406,331 - 100% Total Expenditures 3,232,757 253,920 826,426 - 2,406,331 - 100% Net (3,232,757) (248,995) (814,348) - (12,078) Cash Balance 2,687,653 - Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund is used to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the bondholders will be recorded in Fund 287 (debt schedule #168). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a). Fire Station 9 will be replaced with a newly constructed station at the corner of Mishawaka Avenue and 21st Street. The new station will be approximately 10,000 square feet and will house Engine 9, Medic 9, Boat 2, and accommodate up to seven assigned firefighters per day. An additional classroom building will be constructed on the grounds of the Luther J Taylor Sr. Fire Training Center. It will be an approximately 3,000 square foot building and will house a rugged, divisible classroom with the capacity for 100 personnel and additional training props and storage areas. City of South Bend, Indiana Monthly Financial Report February 28, 2019 2018 Fire Station #9 Capital Capital Project City Funds The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of 3.065%. The net proceeds after bond issuance costs were $4,864,008. This amount was deposited into this fund to be used towards the approved capital projects. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 452 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 50,000 17,788 39,343 - - 10,657 79% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 50,000 17,788 39,343 - - 10,657 79% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 449,501 20,404 67,685 - 635,033 (253,217) 156% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 449,501 20,404 67,685 - 635,033 (253,217) 156% Capital 4,859,233 1,124,022 1,164,735 - 1,753,498 1,941,000 60% Total Expenditures 5,308,734 1,144,426 1,232,420 - 2,388,531 1,687,783 68% Net (5,258,734) (1,126,638) (1,193,077) - (1,677,126) Cash Balance 9,233,381 - Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund is used to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018. The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. Funding to be used to implement City park plans including improvements to: Howard Park, Lincolnway East Trail, West Bank Trail, Leeper Park, Seitz Park, and Pulaski Park. The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into Fund 351 (2018 TIF Park Bond Debt Service) per the bond agreement. The remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects. City of South Bend, Indiana Monthly Financial Report February 28, 2019 2018 TIF Park Bond Capital Capital Project City Funds Fund Name Fund Number 471 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Charges for Services - - - - - - 0% Interest Earnings 3,000 21,295 48,192 - - (45,192) 1606% Debt Proceeds - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,000 21,295 48,192 - - (45,192) 1606% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - 15,000 15,000 - 6,464 (21,464) 0% Repairs & Maintenance - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - 17,750 - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - 15,000 15,000 17,750 6,464 (21,464) 0% Capital 6,207,066 595,253 1,104,887 - 2,301,484 2,800,695 55% Total Expenditures 6,207,066 610,253 1,119,887 17,750 2,307,948 2,779,231 55% Net (6,204,066) (588,958) (1,071,695) (17,750) (2,824,423) Cash Balance 11,900,422 13,871,208 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: These are the various projects: Series A - Howard Park Series G - Seitz Park Riverfront promenade AM General parking and plaza area Storm water habitat area East Race promenade and bridge Series B - St. Louis Street Series H - Pinhook Park St. Louis Street parking and street upgrades (Howard Park) Pavilion upgrade Series C - Colfax-Seitz Reconnect river flow to lagoon Riverfront trail upgrades - Colfax to Seitz Park Playground and site improvements Series D - Howard-Farmers Series I - Other Park Improvements Riverfront trail upgrades - Howard Park to Farmer's Market Park security, lighting, and storage Series E - Miami-Twyckenham Restrooms modernization & ADA compliance Riverfront trail upgrades - Miami to Twyckenham Series J - Pinhook Park Series F - Seitz-Howard Pinhook Park neighborhood connectivity Riverfront trail upgrades - Seitz Park to Howard Park Series K - Future Project Seitz Park parking Future park acquisitions, partnerships, and build-outs This fund accounts for the expenditures of the bond proceeds from the 2017 Parks Bond issued in 2017. The City of South Bend issued a Parks bond in the amount of $14,075,000 for certain improvements in connection with the MY SB Parks and Trails initiative. The bond closing date was December 20, 2017. Net proceeds after bond issuance costs are $13,856,100. The bonds will be repaid over a period of 15 years with the first debt service payment due on July 15, 2018 and the final payment due on January 15, 2033. Bond issuance costs of $192,520 were paid in 2017. Feb 2018 - There were $17,750 in bond issuance costs. City of South Bend, Indiana Monthly Financial Report February 28, 2019 2017 Parks Bond Capital Capital Project City Funds Net proceeds after bond issuance costs were deposited into this fund in the amount of $13,856,100. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 677 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - 732 1,604 1,798 - (1,604) 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - 732 1,604 1,798 - (1,604) 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 1,868 - - - 1,868 - 100% Printing & Advertising - - - - - - 0% Utilities 1,249 - - 13,945 1,249 - 100% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 397 - - 80 398 (1) 100% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 3,514 - - 14,024 3,514 (1) 100% Capital - - - - - - 0% Total Expenditures 3,514 - - 14,024 3,514 (1) 100% Net (3,514) 732 1,604 (12,226) (1,603) Cash Balance 427,014 435,762 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to provide capital repairs and improvements at the former College Football Hall of Fame building. - The College Football Hall of Fame ceased operations in South Bend at the end of 2012 and the building has been vacant since. - After years of trying to lease it or sell it, the City was finally able to strike a deal. The South Bend Redevelopment Commission amended an agreement in July 2018, selling the building for $525,000 to a subsidiary of JSK Development, the group that owns the new downtown Courtyard by Marriott hotel located right next to the building. - 2018 expenditures were for the utilities and maintenance of the building until the time it was sold. - In 2019, the remaining fund balance will be transferred to the EDIT Fund (408) to reimburse EDIT for the interfund transfers it made to help pay for the debt service payments for the Hall of Fame bonds. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Football Hall of Fame Capital Capital Project City Funds The fund received distributions from the PSDA Tax Fund (377) through 2010. Currently, this fund only receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 750 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 3,000 2,991 2,996 917 - 4 100% Debt Proceeds 2,034,625 - - - - 2,034,625 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,037,625 2,991 2,996 917 - 2,034,629 0% Capital Expenditures by Dept Unassigned/Bank Fees - - - - - - 0% Streets/Traffic & Lighting 1,413,125 - - - 227,916 1,185,209 16% Central Services 41,500 - - - - 41,500 0% Solid Waste - - - - - - 0% Organic Resources - - - - - - 0% Water Works - - - - - - 0% Information Technology - - - - - - 0% Police Department 1,015,320 313,953 332,920 - 207,607 474,793 53% Fire Department - - - - - - 0% Parks & Recreation 482,805 44,556 44,556 - 438,249 - 100% Code Enforcement 80,000 - - - 78,940 1,060 99% Animal Care & Control - - - - - - 0% Building Department - - - - - - 0% Total Capital Expenditures by Dept 3,032,750 358,508 377,476 - 952,712 1,702,562 44% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 3,032,750 358,508 377,476 - 952,712 1,702,562 44% Total Expenditures 3,032,750 358,508 377,476 - 952,712 1,702,562 44% Net (995,125) (355,517) (374,480) 917 332,067 Cash Balance 2,567,560 3,599,541 Fund Purpose: Explanation of Revenue Sources: Accounting Methodology: Explanation of Significant Spending on Capital Projects: City Funds This fund is used to pay for City vehicles and equipment that are financed by a lease. The funds are maintained by trustee financial institutions and expended upon the provision by the City of a proper claim form and invoice. The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. The City leases certain vehicles and equipment for the police department, public works and other departments and pays them through capital lease proceeds that are accounted for in this fund. Debt service payments are budgeted in individual departments. This fund receives revenue in the form of capital lease proceeds. This fund also receives revenue from interest earned on the cash balance at the trustee bank. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Equipment/Vehicle Leasing Capital Project Fund Name Fund Number 751 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - 149 149 557 - (149) 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - 149 149 557 - (149) 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 13,316 - 3,473 - 541 9,302 30% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 10,159 - - 41,672 - 10,159 0% Transfers Out - - - - - - 0% Total Services & Charges 10,159 - - 41,672 - 10,159 0% Capital 35,212 - 20,727 100,897 277,915 (263,430) 848% Total Expenditures 58,687 - 24,200 142,569 278,456 (243,969) 516% Net (58,687) 149 (24,051) (142,012) 243,820 Cash Balance 447,636 3,132,779 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund is used to account for the bond proceeds and expenditures of the 2015 Parks/EDIT bond that is accounted for by US Bank in trustee accounts. The City submits pay requests for costs incurred under the bond to US Bank. Major projects included the renovation of the Charles Black Rec Center and the upgrade of the Martin Luther King Recreation Center HVAC system. Minor projects included the Niles Avenue Dog Park, Rum Village Dog Park, Experience Lodge, Fremont Park splash pad, Potawatomi Park splash pad, replacement of various park equipment, and other improvements to parks. The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. The original bond was issued in 2015 for $5,605,000. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. City of South Bend, Indiana Monthly Financial Report February 28, 2019 2015 Parks Bond Capital Capital Project City Funds Fund Name Fund Number 753 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - 18 18 177 - (18) 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - 18 18 177 - (18) 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - 12,431 - - 0% Total Expenditures - - - 12,431 - - 0% Net - 18 18 (12,253) (18) Cash Balance 68,860 1,027,902 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: The bond was secured to change 1-way streets to 2-way--primarily Main, Michigan and St. Joseph streets. This project includes elements of complete streets concepts to encourage walkability, bike riding, as well as easier driving throughout downtown and entryway streets. Spending down bond proceeds until exhausted. Expect final project payments to be made in 2018, thus exhausting the funds. Bond principal and interest payments are tracked in the Smart Streets Debt Service Reserve Fund (756). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. Initial revenues were bond proceeds from the $25 million Smart Streets Bond issued in 2015. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. This fund accounts for the remaining expenditures of the bond proceeds from the $25 million Smart Streets Bond issued in 2015 (debt schedule #135; expected to pay off January 2037). The bond proceeds are held by a trustee bank. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Smart Streets Bond Capital Capital Project City Funds Fund Name Fund Number 759 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,000 7 7 34 - 1,993 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,000 7 7 34 - 1,993 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 7,650,241 472,520 472,520 - - 7,177,721 6% Total Expenditures 7,650,241 472,520 472,520 - - 7,177,721 6% Net (7,648,241) (472,513) (472,513) 34 (7,175,728) Cash Balance 7,177,731 16,129,347 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund accounts for the expenditures of the bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, City debt schedule #163, being repaid by Fund 436). The funds will be spent on Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame. This fund accounts for the cash in 3 trustee bank accounts: Bond Issuance Cost, Hotel Construction Fund, and Mixed-Use Construction Fund. The accounting records are maintained in US Bank trustee accounts. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. In August 2017, the $25 million in bond proceeds was deposited into the trustee bank. $22.5 million was recorded in Fund 759 and $2.5 million was recorded in Fund 760. The cost of issuance was $396,250, paid out of Fund 759 in 2017. Expenditures for Eddy Street Commons Project, Phase II. Designed with input from the University, City of South Bend and nearby home and business owners, Phase II consists of five main buildings: two graduate-style apartment buildings and a new Robinson Community Learning Center on the east side of Eddy Street and two market- rate apartment buildings on the west side of Eddy Street. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Eddy Street Commons Capital Capital Project City Funds Fund Name Fund Number 287 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 75,000 - - - - 75,000 0% Licenses & Permits - - - - - - 0% Charges for Services 500,000 - - 1,078,551 - 500,000 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 10,000 7,009 15,469 19,406 - (5,469) 155% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 545,695 - - - - 545,695 0% Total Revenue 1,130,695 7,009 15,469 1,097,957 - 1,115,226 1% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 18,800 - 18,800 - - - 100% Services & Charges Professional Services 11,636 - - 162,831 11,636 - 100% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - 96,500 - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 606,250 - 85,719 123,251 519,190 1,341 100% Debt Service - Interest & Fees 195,432 - 76,915 89,459 118,352 165 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 403,830 - 202,750 - - 201,080 50% Total Services & Charges 1,217,148 - 365,384 472,041 649,178 202,586 83% Capital 2,266,327 - 2,481 5,445 820,220 1,443,626 36% Total Expenditures 3,502,275 - 386,665 477,486 1,469,398 1,646,212 53% Net (2,371,580) 7,009 (371,196) 620,471 (530,986) Cash Balance 3,755,988 4,927,941 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund was established in 2015 to track capital expenditures related to Emergency Medical Services and the Fire Department. Capital purchases include fire apparatuses, ambulances, and major construction projects. Capital spending includes fleet needs, as well as updates and repair & maintenance to facilities. To keep the fleet within a servicable life span, generally the City aims to purchase 2 pumper trucks every 3 years and an aerial apparatus every 5 years. The City also purchases or refurbishes an ambulance each year. The Fire Department's capital needs have also begun to include debt service payments for facilities such as Station 5, the LJT Fire Training Center, and construction of the new Station 9 (paid for out of Fund 451). The fund receives revenues from Medicaid settlements and interfund transfers from COIT Fund (404). This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Emergency Medical Services Capital Enterprise Funds City Funds Fund Name Fund Number 288 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 5,163,884 465,247 867,481 557,234 - 4,296,403 17% Fines, Forfeitures, and Fees 2,500 400 400 100 - 2,100 16% Interest Earnings 15,000 3,942 9,062 8,482 - 5,938 60% Debt Proceeds - - - - - - 0% Donations - - - 100 - - 0% Other Income 5,000 - - 1,493 - 5,000 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 988,936 - - - - 988,936 0% Total Revenue 6,175,320 469,589 876,943 567,409 - 5,298,377 14% Expenditures Personnel Salaries & Wages 4,009,648 303,737 606,641 520,621 - 3,403,007 15% Fringe Benefits 1,196,092 97,008 192,024 203,917 - 1,004,068 16% Total Personnel 5,205,740 400,745 798,665 724,537 - 4,407,075 15% Supplies 411,762 16,876 43,172 74,197 100,186 268,404 35% Services & Charges Professional Services 74,610 13,176 13,370 11,885 - 61,240 18% Printing & Advertising - - - - - - 0% Utilities 33,000 719 1,563 1,381 - 31,437 5% Education & Training 17,000 1,338 2,275 400 - 14,725 13% Travel - - - - - - 0% Repairs & Maintenance 260,308 11,026 16,894 11,949 5,363 238,051 9% Other Interfund Allocations 261,156 21,763 43,526 36,742 - 217,630 17% Debt Service - Principal 1,044 - - - 1,044 - 100% Debt Service - Interest & Fees 49 - - - 49 - 101% Grants & Subsidies - - - - - - 0% Other Services & Charges 166,000 1,819 7,806 9,038 14,530 143,664 13% Transfers Out - - - - - - 0% Total Services & Charges 813,167 49,841 85,435 71,394 20,985 706,747 13% Capital - - - 19,811 - - 0% Total Expenditures 6,430,669 467,462 927,271 889,940 121,171 5,382,226 16% Net (255,349) 2,127 (50,328) (322,531) (83,849) Cash Balance 1,969,076 1,507,409 Staffing Budget Actual Full Time 51 59 Part-Time /Seasonal/Temporary N/A 1 Total 51 60 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the expenditures of the Emergency Medical Services (EMS) program. This Fund captures personnel and operating expenses primarily for Emergency Medical Services division and reflects a portion of the cost associated with operating ambulances. Fire Department and EMS capital expenditures are accounted for in the EMS Capital Fund (287). City of South Bend, Indiana Monthly Financial Report February 28, 2019 Emergency Medical Services Operating Enterprise Funds City Funds The revenues in this account are generated through user fees for the South Bend Fire Department EMS division, Training Bureau, and Inspections. The current revenues are not enough to support current expenditures. To cover the difference, this fund will receive interfund transfers in from the General Fund (101) and COIT (404) in 2019, and just the General Fund in 2020 through 2023. Fund Name Fund Number 600 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Licenses & Permits 95,875 7,744 13,743 16,170 - 82,132 14% Charges for Services 1,890,860 124,479 246,341 224,902 - 1,644,519 13% Fines, Forfeitures, and Fees 174,250 4,302 5,186 24,018 - 169,064 3% Interest Earnings 5,000 3,418 7,823 12,341 - (2,823) 156% Other Income 6,000 361 481 1,565 - 5,519 8% Interfund Allocation Reimb 73,304 6,109 12,214 - - 61,090 17% Transfers In 2,528,909 - - - - 2,528,909 0% Total Revenue 4,774,198 146,414 285,788 278,994 - 4,488,410 6% Expenditures by Dept Code Enforcement 2,104,579 135,583 299,983 303,269 128,038 1,676,558 20% Animal Care & Control 978,627 72,546 135,439 143,785 74,110 769,077 21% Rental Unit Inspection 180,974 8,970 17,940 - 22,358 140,676 22% Building Department 1,504,122 95,142 215,461 274,711 34,298 1,254,363 17% Total Expenditures by Dept 4,768,302 312,241 668,823 721,765 258,804 3,840,674 19% Expenditures Personnel Salaries & Wages 2,040,542 148,195 298,606 278,772 - 1,741,936 15% Fringe Benefits 775,006 57,781 117,085 137,942 - 657,921 15% Total Personnel 2,815,548 205,976 415,691 416,714 - 2,399,857 15% Supplies 153,049 5,093 10,885 21,207 46,368 95,796 37% Services & Charges Professional Services 53,180 475 2,785 35,561 5,755 44,640 16% Printing & Advertising 29,150 841 1,381 2,052 8,619 19,150 34% Utilities 32,200 2,309 5,928 5,090 8,649 17,623 45% Education & Training 23,300 752 1,119 3,262 - 22,181 5% Travel 8,575 - - 479 - 8,575 0% Repairs & Maintenance 114,774 15,325 20,927 12,917 5,874 87,973 23% Other Interfund Allocations 936,177 78,017 156,007 132,846 - 780,170 17% Debt Service - Principal 145,598 - 40,759 39,239 77,920 26,919 82% Debt Service - Interest & Fees 11,708 - 2,750 4,762 5,806 3,152 73% Other Services & Charges 241,100 3,455 10,591 47,635 99,814 130,695 46% Transfers Out 158,943 - - - - 158,943 0% Total Services & Charges 1,754,705 101,173 242,248 283,843 212,436 1,300,021 26% Capital 45,000 - - - - 45,000 0% Total Expenditures 4,768,302 312,241 668,823 721,765 258,804 3,840,674 19% Net 5,896 (165,827) (383,036) (442,770) 647,736 Cash Balance 1,714,329 2,696,565 Fund Purpose: Staffing Budget Actual Budget Actual Full Time 28 28 13 14 Part-Time /Seasonal/Temporary N/A 3 N/A - Total 28 31 13 14 Explanation of Revenue Sources: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Expenditures and Significant Changes/Variances: City of South Bend, Indiana Monthly Financial Report February 28, 2019 Consolidated Building Fund Enterprise Funds City Funds This fund accounts for two departments: Code Enforcement and the Building Department. 600-1201 - Neighborhood Code Enforcement upholds and enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. 600-1207 - Animal Care & Control runs the animal shelter and enforces animal welfare laws regarding animal cruelty and neglect per City, State, and Federal regulations. 600-1208 - The Rental Unit Inspection division, to be established in 2018, will be conducting property inspections and issuing a license for all rental properties in the City. 600-1306 - The Building Department regulates the “built environment” through enforcement of current building codes and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City of South Bend and all properties with a 5 digit address within St. Joseph County Code Enforcement- The Interfund Allocation expense increased from 2018 to 2019 as the IT Department continued to evaluate its allocation to each department based on the services provided to each department. Animal Care & Control- $45,000 capital budget for one full-size cargo van. While some revenues are derived from fees for processing abandoned vehicles and animal control activities, the vast majority comes from a transfer from the EDIT Fund 408. The $2.1 million transfer helps fund Code Enforcement and Animal Control activities which, unlike the Building Dept, are not enterprises by nature. Other Income is mostly collections for ordinance violations. The Building Department receives revenue from contractor registrations and licenses, reviewing and enforcing design review standards, and all permits issued for construction, demolition, occupancy and signage within the City of South Bend and St. Joseph County. The majority of the Bldg Dept's expenses are for personnel costs. Personnel costs decreased in 2019 because 2 positions are being moved from the Bldg Dept to the DCI Fund (211) to establish City's own Planning Commission rather than relying on Area Plan Commission. Other expenses include vehicle capital lease payments, fuel and repairs, building rent and cleaning/maintenance, and supplies. Total Staffing Building Department (600-1306) Full Time Part-Time /Seasonal/Temporary Code Enforcement (600-1201 & 1208) / Animal Control (600-1207) Fund Name Fund Number 601 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 1,220,835 61,752 163,286 195,450 - 1,057,549 13% Fines, Forfeitures, and Fees 55,700 4,523 7,132 7,165 - 48,568 13% Interest Earnings 10,000 1,955 4,644 5,116 - 5,356 46% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 1,200 - 38 114 - 1,162 3% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,287,735 68,230 175,100 207,845 - 1,112,635 14% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 681,481 86,576 229,425 45,406 113 451,943 34% Printing & Advertising - - - - - - 0% Utilities 77,000 9,994 19,550 19,220 - 57,450 25% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 834,677 8,615 12,949 - 43,644 778,084 7% Other Interfund Allocations 49,026 4,087 8,156 6,824 - 40,870 17% Debt Service - Principal - - - 41,833 - - 0% Debt Service - Interest & Fees - - - 18,892 - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 4,400 869 2,064 1,941 - 2,336 47% Transfers Out - - - - - - 0% Total Services & Charges 1,646,584 110,141 272,143 134,117 43,756 1,330,683 19% Capital 260,000 - - - - 260,000 0% Total Expenditures 1,906,584 110,141 272,143 134,117 43,756 1,590,683 17% Net (618,849) (41,911) (97,043) 73,729 (478,048) Cash Balance 1,232,547 1,297,112 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the revenues and expenditures from the various parking garages owned by the City of South Bend. There are currently 1,484 stalls. Parking garage operations are under outside contract with Downtown South Bend, Inc. Occupancy levels continue to increase with downtown density. The vast majority of the Services expenditures are for the annual Block By Block contract, for maintaining the garages and assisting patrons. There are many capital improvement needs. The City plans on addressing those incrementally, budgeting for capital improvements across several years. This fund receives revenue from the collection of daily and monthly parking fees at several downtown parking garages. Effective January 2017, the Common Council approved an increase in parking garage rates and parking enforcement fines. It was the first increase in 13 years. In addition to revenues for parking fees, $265K in revenue is a reimbursement from DTSB to the City to reimburse for the City's expenditures to a third party for the Downtown Ambassador program. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Parking Garages Enterprise Funds City Funds Fund Name Fund Number 610 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services 5,402,500 432,811 865,421 853,458 - 4,537,079 16% Interest Earnings 11,500 1,530 2,558 2,787 - 8,942 22% Other Income 101,200 11,843 12,263 3,643 - 88,937 12% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 5,515,200 446,184 880,242 859,889 - 4,634,958 16% Expenditures Personnel Salaries & Wages 1,110,697 83,216 164,805 170,291 - 945,892 15% Fringe Benefits 467,437 33,040 74,996 93,813 - 392,441 16% Total Personnel 1,578,134 116,256 239,801 264,104 - 1,338,333 15% Supplies 377,388 6,385 26,640 43,864 98,461 252,287 33% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 250 - - - - 250 0% Utilities - - - - - - 0% Education & Training 10,000 - - 698 - 10,000 0% Travel 9,900 - - 400 - 9,900 0% Repairs & Maintenance 661,281 57,836 116,437 164,105 3,601 541,243 18% Other Interfund Allocations 998,406 83,201 166,396 141,850 - 832,010 17% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Other Services & Charges 762,008 79,280 138,339 135,863 536,398 87,271 89% Transfers Out 1,132,616 148,105 480,965 293,000 - 651,651 42% Total Services & Charges 3,574,461 368,422 902,137 735,916 539,999 2,132,325 40% Capital - - - - - - 0% Total Expenditures 5,529,983 491,062 1,168,579 1,043,883 638,460 3,722,945 33% Net (14,783) (44,878) (288,337) (183,994) 912,013 Cash Balance 219,012 380,739 Staffing Budget Actual Full Time 24 22 Part-Time /Seasonal/Temporary N/A - Total 24 22 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the operations of the Solid Waste Division, a division of the Public Works Department. Solid Waste provides exceptional waste management services for the residents of South Bend. They collect an average of 29,200 tons of trash annually through weekly service. Additional services available to residents include trash extra bulky collection, weekly yard waste collection, yard waste extra bulky collection, and Christmas tree collection. Personnel: salaries and benefits for administrative staff and drivers, Supplies: CNG fuel and yard waste totes, Services: landfill fees Repairs & Maintenance expenses have increased due to the long drive to the landfill and the poor road conditions within the landfill. The City is reviewing its options and might switch to a tipping site that is closer, even though it is more expensive. The increase in tipping fees would be offset with savings from reduced trip time for driver and reduced maintenance cost for the trucks. Funds are transferred out to the Solid Waste Capital Fund (611) for the payment of debt service obligations as needed. Solid Waste capital expenditures are accounted for in the Solid Waste Capital Fund (611). This fund is funded by charging City residents a monthly fee for pick-up and disposal of trash at area landfills and recycling centers. A rate increase is being considered due to the dwindling cash balance. "Other Revenue" includes revenue expected to be generated by selling older vehicles at the annual city auction. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Solid Waste Operations Enterprise Funds City Funds Fund Name Fund Number 611 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services - - - - - - 0% Interest Earnings 800 100 191 133 - 609 24% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,132,616 148,105 480,965 293,000 - 651,651 42% Total Revenue 1,133,416 148,205 481,156 293,133 - 652,260 42% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 1,037,025 142,022 317,011 306,488 584,096 135,918 87% Debt Service - Interest & Fees 95,591 5,714 15,911 25,443 44,650 35,030 63% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,132,616 147,737 332,921 331,931 628,745 170,948 85% Capital - - - - - - 0% Total Expenditures 1,132,616 147,737 332,921 331,931 628,745 170,948 85% Net 800 468 148,234 (38,797) 481,312 Cash Balance 192,825 1,136 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used for debt service and capital expenditures related to the Solid Waste Division, a division of the Public Works Department. Current debt includes: - 2015 HP Computer Lease #8 - final payment 3/15/19, (debt schedule #136) - 2015 HP Computer Lease #9 - final payment 8/31/19, (debt schedule #138) - 2016 HP Computer Lease #12 - final payment 2/29/20, (debt schedule #150) - 2015 Vehicle/Equip Lease #1 - final payment 7/15/20, (debt schedule #140) - 2015 Vehicle/Equip Lease #2 - final payment 11/15/20, (debt schedule #144) - 2016 Vehicle/Equip Lease #1 - final payment 2/15/21, (debt schedule #149) - 2016 Vehicle/Equip Lease #2 - final payment 7/14/21, (debt schedule #152) - 2017 Vehicle/Equip Lease #1 - final payment 7/14/22, (debt schedule #158) - 2018 Vehicle/Equip Lease #1 - final payment 5/25/23, (debt schedule #171) With few exceptions, all vehicles and equipment are lease-purchased over a five year term. Over the next five years, Solid Waste plans to replace older trucks with Front Load Dedicated units, replacing about two trucks a year. These trucks will be purchased with capital lease proceeds and paid off over a five-year period. This fund receives transfers from the Solid Waste Operations Fund (610). Transfers in from the Solid Waste Operating Fund are done as needed to have funds available for debt service payments, per City debt payment schedules. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Solid Waste Capital Enterprise Funds City Funds Fund Name Fund Number 620 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services 18,942,730 1,212,646 2,377,568 1,971,780 - 16,565,162 13% Interest Earnings 40,000 5,392 13,655 12,829 - 26,345 34% Other Income 63,200 12,474 15,602 6,705 - 47,598 25% Interfund Allocation Reimb 1,734,889 144,574 289,149 231,826 - 1,445,740 17% Transfers In 95,000 10,350 20,777 11,541 - 74,223 22% Total Revenue 20,875,819 1,385,436 2,716,751 2,234,681 - 18,159,068 13% Expenditures Personnel Salaries & Wages 3,608,115 255,264 521,132 556,985 - 3,086,983 14% Fringe Benefits 1,428,992 101,234 224,678 300,969 - 1,204,314 16% Total Personnel 5,037,107 356,498 745,810 857,954 - 4,291,297 15% Supplies 1,957,065 89,189 292,094 264,980 159,878 1,505,093 23% Services & Charges Professional Services 2,868,580 375,883 432,782 209,770 805,074 1,630,724 43% Printing & Advertising 2,250 518 518 - 131 1,601 29% Utilities 785,550 61,260 117,286 124,799 - 668,264 15% Education & Training 36,368 1,372 5,713 2,861 2,157 28,498 22% Travel 18,750 66 118 1,092 - 18,632 1% Repairs & Maintenance 438,019 11,862 42,546 58,722 63,555 331,918 24% Other Interfund Allocations 1,979,352 164,946 329,892 223,254 - 1,649,460 17% Debt Service - Principal 396,983 95,655 195,212 189,333 201,680 91 100% Debt Service - Interest & Fees 23,015 3,950 12,260 20,920 10,754 1 100% Other Services & Charges 2,066,212 64,595 111,684 160,306 444,808 1,509,720 27% Payment In Lieu of Taxes 1,662,624 138,552 277,104 288,472 - 1,385,520 17% Transfers Out 5,541,041 438,083 1,101,718 383,439 - 4,439,323 20% Total Services & Charges 15,818,744 1,356,742 2,626,833 1,662,967 1,528,159 11,663,752 26% Capital - - - - - - 0% Total Expenditures 22,812,916 1,802,429 3,664,738 2,785,901 1,688,037 17,460,142 23% Net (1,937,097) (416,993) (947,987) (551,220) 698,926 Cash Balance 3,609,446 2,991,749 Staffing Budget Actual Full Time 67 63 Part-Time /Seasonal/Temporary N/A 3 Total 67 66 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to account for all revenue and operational expenses of the water utility. This fund provides the monies for debt service obligations, reserve requirements and revenue funded capital improvements through transfer of monies to other funds within the utility operations. Reduction in personnel expenditures is primarily attributed to the change in the accounting of shared staffing costs. These cost are now included in the Charges & Services Other Interfund Allocations account. Also, there is a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates. Supply estimates include repair/replacement project costs that were included in the Critical Projects Plan of the most recent water rate case. The increase in Services & Charges is largely due to the change in Other Interfund Allocations (48%), Other Services & Charges (36%) which is mostly attributed to new Customer Billing Software and implementation costs as well as Transfers Out. The Transfers Out budget is providing monies for debt service obligations ($2,015,041), capital expenditures ($3,241,000) and an extra monies ($225k) for complying with the operating & maintenance cash reserve requirement held in Water Works Reserve Operations & Maintenance Fund (629). Water Works capital expenditures are accounted for in the Water Works Capital Fund (622). Effective March 7, 2018, new water service rates and charges were approved by the utility regulatory commission. New tariff schedule includes two phased in increases twelve months apart. A slight increase in the water leak program charge was also approved. Additional sources consist of reimbursements, sale of fixed assets, interest earnings from cash investment and other miscellaneous type revenues. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Water Works Operations Enterprise Funds City Funds Fund Name Fund Number 622 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 100,000 3,847 8,550 - - 91,450 9% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 35,000 3,878 7,846 8,600 - 27,154 22% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 3,241,000 270,083 540,166 - - 2,700,834 17% Total Revenue 3,376,000 277,808 556,561 8,600 - 2,819,438 16% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 4 - - 1,642 4 - 93% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 4 - - 1,642 4 - 93% Capital 3,981,287 - 38,170 - 177,117 3,766,000 5% Total Expenditures 3,981,291 - 38,170 1,642 177,121 3,766,000 5% Net (605,291) 277,808 518,391 6,958 (946,562) Cash Balance 2,411,102 2,153,645 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include wells, reservoirs, transmission and distribution mains, water meters, pumping equipment, treatment equipment, transportation equipment, and other general plant items. Charges For Services is a system development fee. This is a one-time capital contribution charged to customers making a new connection to the water system. This fund receives interfund transfers from the Water Works Operations Fund (620). Significant Capital Spending in 2019: - Edison Road Well Field/Filtration Plant Upgrades $630,000 - North Station Well # 1 Replacement $525,000 - Pinhook Filtration Plant Upgrades $1,231,000 This fund receives interfund transfers from the Water Works Operations Fund (620). City of South Bend, Indiana Monthly Financial Report February 28, 2019 Water Works Capital Enterprise Funds City Funds Fund Name Fund Number 624 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 22,000 2,581 5,661 6,082 - 16,339 26% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 22,000 2,581 5,661 6,082 - 16,339 26% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 22,000 2,581 5,245 3,740 - 16,755 24% Total Services & Charges 22,000 2,581 5,245 3,740 - 16,755 24% Capital - - - - - - 0% Total Expenditures 22,000 2,581 5,245 3,740 - 16,755 24% Net - - 416 2,342 (416) Cash Balance 1,503,629 1,520,532 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Security deposits are collected from utility customers and are retained in this restricted fund. Upon termination of service, refunds are credit applied to the customers final bill. Revenue and expenditures are dependent on the frequency of new customers and terminations of service. Interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (620). City of South Bend, Indiana Monthly Financial Report February 28, 2019 Water Works Customer Deposit Enterprise Funds City Funds This fund receives revenue in the form of security deposits collected from utility customers. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 625 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 10,000 3,165 6,683 1,392 - 3,317 67% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,015,041 168,000 336,000 331,190 - 1,679,041 17% Total Revenue 2,025,041 171,165 342,683 332,582 - 1,682,358 17% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 1,487,345 - 1,431,617 - 1,487,345 (1,431,617) 196% Debt Service - Interest & Fees 527,696 500 284,550 500 527,196 (284,050) 154% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 10,000 3,165 6,205 1,349 - 3,795 62% Total Services & Charges 2,025,041 3,665 1,722,372 1,849 2,014,541 (1,711,872) 185% Capital - - - - - - 0% Total Expenditures 2,025,041 3,665 1,722,372 1,849 2,014,541 (1,711,872) 185% Net - 167,500 (1,379,689) 330,733 3,394,230 Cash Balance 350,112 358,795 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The purpose of this fund is to disburse principal and interest payments on obligated debt to paying agent trustees. Biannual installments are disbursed at the end of June and December. June's payment includes 50% of the annual interest and December's payment comprises the rest of the interest and all of the principal. Current debt includes: - 2012 Water Works Refunding Bonds, Refund 2002 - scheduled to retire on 1/1/23 with final payment being made in December 2022, (debt schedule #25) - 2009 Water Works Improvements, State Revolving Fund - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #68) - 2009 Water Works Improvements, Series B - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #69) - 2012 Water Works Revenue Bond - scheduled to retire on 1/1/33 with final payment being made in December 2032, (debt schedule #99) - 2016 Water Works Refunding Bonds, Refund 2000 & 2006 - scheduled to retire on 1/1/27 with final payment being made in December 2026, (debt schedule #156) Any interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (620). City of South Bend, Indiana Monthly Financial Report February 28, 2019 Water Works Sinking (Debt Service) Enterprise Funds City Funds This fund receives interfund transfers from the Water Works Operations Fund (620) as needed to cover debt service payments. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 626 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 22,000 2,397 5,258 5,615 - 16,742 24% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 22,000 2,397 5,258 5,615 - 16,742 24% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 22,000 - - - - 22,000 0% Total Services & Charges 22,000 - - - - 22,000 0% Capital - - - - - - 0% Total Expenditures 22,000 - - - - 22,000 0% Net - 2,397 5,258 5,615 (5,258) Cash Balance 1,431,186 1,430,123 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: The purpose of this fund is to ensure compliance with certain debt service bond covenants. Required balance is determined by debt service financing arrangements at the time of issuance. A portion of the cash balance is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A reconciliation of this account is done on a monthly basis. Excess interest earned on this fund's cash balance is transferred to the Water Works Operation Fund (620). This fund receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Water Works Bond Reserve Enterprise Funds City Funds Fund Name Fund Number 629 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 41,000 4,605 10,065 10,488 - 30,935 25% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 225,000 - 225,552 52,249 - (552) 100% Total Revenue 266,000 4,605 235,617 62,737 - 30,383 89% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 41,000 4,605 9,327 6,452 - 31,673 23% Total Services & Charges 41,000 4,605 9,327 6,452 - 31,673 23% Capital - - - - - - 0% Total Expenditures 41,000 4,605 9,327 6,452 - 31,673 23% Net 225,000 - 226,290 56,286 (1,290) Cash Balance 2,895,721 2,670,169 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: The purpose of this fund is to hold cash reserves equivalent to two months of Water Works' budgeted operating expenses. This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the Water Utility's ability to meet financial commitments. Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Water Works Operations Fund (620). The debt service reserve amount is used towards the last debt service payment. This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Water Works Operations Fund (620) will transfer funds to increase the cash reserves. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Water Works Reserve Operations & Maintenance Enterprise Funds City Funds Fund Name Fund Number 640 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 637,863 53,762 108,278 105,537 - 529,585 17% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 14,375 3,547 7,650 7,567 - 6,725 53% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 652,238 57,309 115,928 113,104 - 536,310 18% Expenditures Personnel Salaries & Wages 113,545 8,838 17,832 22,197 - 95,713 16% Fringe Benefits 44,636 3,531 7,607 11,422 - 37,029 17% Total Personnel 158,181 12,369 25,438 33,619 - 132,742 16% Supplies 71,355 209 505 1,887 5,569 65,281 9% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 351,655 3,520 11,115 26,185 138,842 201,698 43% Other Interfund Allocations 75,495 6,292 12,575 2,978 - 62,920 17% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 6,500 1,262 1,062 804 - 5,438 16% Transfers Out - - - - - - 0% Total Services & Charges 433,650 11,075 24,751 29,967 138,842 270,056 38% Capital - - - - - - 0% Total Expenditures 663,186 23,652 50,695 65,473 144,410 468,079 29% Net (10,948) 33,657 65,234 47,631 68,231 Cash Balance 2,085,918 1,913,097 Staffing Budget Actual Full Time 2 2 Part-Time /Seasonal/Temporary N/A - Total 2 2 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Sewer Insurance program is funded by a monthly charge on City residents' sewer bills. The City is responsible for the main sewer line; from the main line to the house is the homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber, i.e., collapsed line, complete root infiltration, etc. that requires excavation work - a "dig". The program is set up so that the homeowner pays a maximum $500.00 deductible toward the cost of the repair and the City pays the rest. In 2019, the budget was increased for supplies and contracted repairs. This increase is in response to the number of new customers who are hooking into the City of South Bend sewer system; with new customers comes more opportunity for needed repairs. Also, an aging infrastructure costs more to maintain/repair. This fund collects a monthly charge on City residents' sewer bills. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Sewer Repair Insurance Enterprise Funds City Funds Fund Name Fund Number 641 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services 37,195,510 3,274,060 6,391,955 6,210,966 - 30,803,555 17% Interest Earnings 225,000 30,487 59,909 57,101 - 165,091 27% Other Income 51,432 12,430 14,457 4,803 - 36,975 28% Interfund Allocation Reimb 421,463 35,123 70,233 - - 351,230 17% Transfers In 284,000 9,263 18,812 12,703 - 265,188 7% Total Revenue 38,177,405 3,361,364 6,555,366 6,285,574 - 31,622,039 17% Expenditures by Division Sewers 9,390,013 499,889 1,029,542 1,662,964 2,581,839 5,778,631 38% Concrete Crew 516,390 36,631 76,351 68,523 12,757 427,282 17% Wastewater 34,550,924 2,929,482 5,567,207 3,089,039 2,764,947 26,218,770 24% Organic Resources 1,683,610 148,053 392,820 380,133 333,833 956,957 43% Clay Sewage 2,000 - - (137) - 2,000 0% Total Expenditures by Division 46,142,937 3,614,055 7,065,920 5,200,523 5,693,377 33,383,640 28% Expenditures Personnel Salaries & Wages 5,074,749 390,164 753,927 868,884 - 4,320,822 15% Fringe Benefits 1,917,683 139,284 302,031 402,183 - 1,615,652 16% Total Personnel 6,992,432 529,448 1,055,958 1,271,067 - 5,936,474 15% Supplies 2,545,865 160,069 275,001 355,627 364,394 1,906,470 25% Services & Charges Professional Services 2,347,555 119,251 177,439 145,327 540,154 1,629,962 31% Printing & Advertising 3,950 46 46 59 834 3,070 22% Utilities 1,202,567 119,583 221,549 176,166 27,881 953,137 21% Education & Training 36,000 7,500 7,630 1,341 1,525 26,845 25% Travel 44,500 345 472 816 1,610 42,418 5% Repairs & Maintenance 2,584,965 283,619 408,472 193,362 780,653 1,395,840 46% Other Interfund Allocations 5,730,856 477,574 955,116 636,646 - 4,775,740 17% Debt Service - Principal 566,921 71,935 231,668 282,780 332,358 2,895 99% Debt Service - Interest & Fees 25,997 2,861 12,826 27,078 12,958 213 99% Other Services & Charges 6,459,385 378,560 599,988 1,105,087 3,631,010 2,228,387 66% Payment In Lieu of Taxes 4,678,366 389,864 779,726 766,942 - 3,898,640 17% Transfers Out 12,923,578 1,073,400 2,340,030 238,226 - 10,583,548 18% Total Services & Charges 36,604,640 2,924,537 5,734,961 3,573,829 5,328,983 25,540,695 30% Capital - - - - - - 0% Total Expenditures 46,142,937 3,614,055 7,065,920 5,200,523 5,693,377 33,383,639 28% Net (7,965,532) (252,691) (510,554) 1,085,051 (1,761,600) Cash Balance 14,468,197 14,192,888 Staffing Budget Actual Full Time 89 85 Part-Time /Seasonal/Temporary N/A 3 Total 89 88 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: City Funds Sewage Works capital expenditures are accounted for in the Sewage Works Capital Fund (642). Transfers Out includes: interfund transfers to the Sewage Works Sinking Fund (649) to fund debt service payments on bonds and interfund transfers to the Sewage Works Capital Fund (642) to fund capital expenditures. This fund accounts for the operations of the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division, and Concrete Crew. Wastewater Division: Facilitates the collection, treatment and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional activated sludge plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations. Sewer Division: Responsible for sewer maintenance preventative program that cleans and inspects the storm and sanitary sewer system in the City and Clay Township and sewer construction program that repairs sewer mains, catch basins, manholes, and structure raising for the Street Department paving program. Organic Resources Division: Recycles collected yard waste, leaves, and brush for compost and mulch products. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Sewage Works Operations Enterprise Funds The last across-the-board sewer rate increase was effective 1/1/2016 to cover higher operating costs and the EPA-mandated Long Term Control Plan (LTCP) designed to address overflow issues. In late 2016, the Council approved a three step, phased-in sewer rates and charges surcharge on outside-city customers only. The first surcharge of 5% was made effective 10/1/17, increased to 10% on 1/1/18, and planned to increase to 14% on 1/1/19. Interfund Transfer In revenue is incoming interest earning receipts from Sewage Works Reserve O&M Fund 643 and a transfer from Project ReLeaf Fund (655) for purpose of recovering costs associated with leaf collection. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 642 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 250,000 9,275 21,641 - - 228,359 9% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 115,000 15,622 34,408 28,629 - 80,592 30% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 5,000,000 425,000 850,000 - - 4,150,000 17% Total Revenue 5,365,000 449,896 906,049 28,629 - 4,458,951 17% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 15,023,292 271,141 614,336 630,501 8,987,864 5,421,092 64% Total Expenditures 15,023,292 271,141 614,336 630,501 8,987,864 5,421,092 64% Net (9,658,292) 178,755 291,713 (601,872) (962,141) Cash Balance 9,412,174 6,746,503 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used to purchase capital equipment and fund major renovations/restorations for the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division, and Concrete Crew. In 2018, sewer rehabilitation projects were funded in the operating budget in the Sewage Works Operations Fund (641). 2019 projects include: - Wastewater and Organic Resources replacement expenditures in 2019 include a truck, front end loader, lawn mower and a van - Wastewater project capital includes continuation of the WWTP electrical and backup generator work along with exterior building repairs on the administrative building - Natural Gas Compressor is for energy management purposes - Sewer replacement expenditures include a vactor, sweeper, crew truck, easement machine, backhoe , utility truck and a truck w/plow - Sewer project capital includes sewer lining rehabilitation and LTCP expenditures Charges For Services is a system development fee. This is a one-time capital contribution charged to customers making a new connection to the sewer system. This fund receives interfund transfers from the Sewage Works Operations Fund (641) as needed to cover capital expenditures. This fund also receives revenue from interest earned on the fund's cash balance. Prior year Other Income of $400k was a one-time capital contribution from Pokagon Band of the Potawatomi. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Sewage Works Capital Enterprise Funds City Funds Fund Name Fund Number 643 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 84,000 9,263 20,304 20,661 - 63,696 24% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 151,717 - 151,717 238,226 - - 100% Total Revenue 235,717 9,263 172,021 258,887 - 63,696 73% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 84,000 9,263 18,812 12,703 - 65,188 22% Total Services & Charges 84,000 9,263 18,812 12,703 - 65,188 22% Capital - - - - - - 0% Total Expenditures 84,000 9,263 18,812 12,703 - 65,188 22% Net 151,717 - 153,209 246,184 (1,492) Cash Balance 5,550,801 5,399,084 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The purpose of this fund is to hold cash reserves equivalent to two months of Sewage Works' (Sewers & Wastewater) budgeted operating expenses (Fund 641). This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the Sewage Works' ability to meet financial commitments. Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Sewage Works Operations Fund (641). This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Sewage Works Operations Fund (641) will transfer funds to increase the cash reserves. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Sewage Works Reserve Operations & Maint. Enterprise Funds City Funds Fund Name Fund Number 649 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 36,000 1,759 3,726 3,282 - 32,274 10% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 7,780,676 648,400 1,296,800 - - 6,483,876 17% Total Revenue 7,816,676 650,159 1,300,526 3,282 - 6,516,150 17% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 5,931,732 - - - 5,931,732 - 100% Debt Service - Interest & Fees 1,849,494 550 1,650 1,500 1,840,944 6,900 100% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 7,781,226 550 1,650 1,500 7,772,676 6,900 100% Capital - - - - - - 0% Total Expenditures 7,781,226 550 1,650 1,500 7,772,676 6,900 100% Net 35,450 649,609 1,298,876 1,782 6,509,250 Cash Balance 2,264,638 858,343 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to pay all debt service obligations for Wastewater and Sewers. Debt has grown significantly in recent years as the City continues work on the EPA-mandated Long-Term Control Plan (LTCP). Debt service payments are due in June and December. This fund is currently repaying for the following bonds: - 2009 Sewage Works Revenue Bonds, State Revolving Fund - final payment 12/1/28, (debt schedule #70) - 2010 Sewage Works Revenue Bonds - final payment 12/1/30, (debt schedule #80) - 2011 Sewage Works Revenue Bonds - final payment 12/1/31, (debt schedule #93) - 2012 Sewage Works Revenue Bonds - final payment 12/1/32, (debt schedule #101) - 2013A Sewage Works Revenue Bonds - final payment 12/1/24, (debt schedule #105) - 2015 Sewage Works Refunding Bonds, Refund 2006 & 2007 - final payment 12/1/25, (debt schedule #145) This fund receives mandatory transfers from Sewage Works Operating Fund (641) each month to satisfy bond covenants and pay for debt service principal and interest on outstanding debt. This fund receives revenue from interest earned on the fund's cash balance. Any interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (641). City of South Bend, Indiana Monthly Financial Report February 28, 2019 Sewage Sinking (Debt Service) Enterprise Funds City Funds Fund Name Fund Number 653 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 42,000 - - 3,678 - 42,000 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 42,000 - - 3,678 - 42,000 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 42,000 - - 3,678 42,000 Cash Balance 4,204,246 4,142,027 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for required debt service reserves as required by bond documents. This Debt Reserve fund is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A reconciliation of this account is done on a monthly basis. The debt service reserve amount is used towards the last debt service payment. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Sewage Debt Service Reserve Enterprise Funds City Funds This fund receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 659 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 1 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 1 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net - - - 1 - Cash Balance - 146 Fund Purpose: Explanation of Significant Spending on Capital Projects: This fund accounts for expenditures of the 2011 Sewer Bond proceeds. The remaining funds were transferred to Fund 649 in 2018. This Sewage Works Revenue Bond closed in October of 2011. The significant projects this bond has funded are listed below: Diamond Ave. Trunk Sewer, Phase II $3.7 million East Bank Sewer Separation, Phase II $2.8 million East Bank Sewer Separation, Phase III $2.3 million LaSalle School Area Sewer Separation, $1.7 million East Bank Sewer Separation, Phase III $545,000 Southwood Sewer Separation, $1,438,816 Diamond Ave. Trunk Sewer, Phase III $248,000 St. Joseph River CSO Stabilization $217,831 Secondary Clarifier Upgrade $545,828 Wastewater Treatment Plant Digester Upgrade $5,945,471 City of South Bend, Indiana Monthly Financial Report February 28, 2019 Sewer Bond 2011 Enterprise Funds City Funds Fund Name Fund Number 661 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 2,577 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 2,577 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - 501,426 - - 0% Total Expenditures - - - 501,426 - - 0% Net - - - (498,849) - Cash Balance - 143,272 Fund Purpose: Explanation of Significant Spending on Capital Projects: This fund accounts for expenditures of the 2012 Sewer Bond proceeds. Bond proceeds fully spent as of April 2018. Remaining interest earnings were transferred to the Sewage Sinking Fund 649. Since issue through December 2015, projects funded from this Bond include: - East Bank Sewer Separation-Phase 4 - $2.6 million - Diamond Ave. Sewer Separation Phase 3 - $2.6 million - Prairie Avenue Sewer Separation-Phase - $600,445 - Southwood Sewer Separation - $919,608 - Fairfax Sewer - $70,022 - East Bank Sewer Separation-Phase 5 - $2,096,088 - Sewer Sensory Control Network - $193,609 - Wastewater Treatment Plant Grit/Screening Improvements - $186,216 - Secondary Improvements - $3,723,987 - CSO LTCP re-look - $1,714,206 City of South Bend, Indiana Monthly Financial Report February 28, 2019 Sewer Bond 2012 Enterprise Funds City Funds Fund Name Fund Number 667 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 1,253,298 - - - - 1,253,298 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,253,298 - - - - 1,253,298 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 200,000 - - - 60,000 140,000 30% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 200,000 - - - 60,000 140,000 30% Capital 1,000,000 - - - - 1,000,000 0% Total Expenditures 1,200,000 - - - 60,000 1,140,000 5% Net 53,298 - - - 113,298 Cash Balance - - Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: The Common Council will be asked to establish the fund and fee structure in 2019. The 2019 budget is a contingency in the case that the Council does adopt it. The storm sewer system consist of sewers, storm inlets, catch basins, manholes, curbs, gutters, ditches, swales, retention and/or detention ponds or basins, dams, and flood control facilities designed for the collection, control, transport or discharge of stormwater. A stormwater utility fee is a fee that produces revenue dedicated to improving drainage, controlling flooding, improving water quality and implementing regulations. Actual stormwater needs top around $3,000,000 in areas such as Riverbank Stabilization, downspout disconnection plan, drainage projects, South Bend Dam, Flood Mitigation, Western Avenue Phase III Storm Sewer, and the Michigan Street Separation. However the proposed area for the 2019 budget are as follow: Professional services used for design and planning $200K, Drainage Improvements of $350K, South Bend Dam $150K, Flood Mitigation $100K, and Storm Sewer Separations $400K. The proposed fee would be charged to a property based in the potential runoff resulting from a property in a storm event. The proposed fee structure is based on a flat rate of $2/residential customer/month and a tiered rate for non-residential customer/month depending on the amount of impervious surface. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Storm Sewer Fund Enterprise Funds City Funds Fund Name Fund Number 670 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes 1,275,000 - 637,500 212,500 - 637,500 50% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 3,207,730 203,077 367,466 392,122 - 2,840,264 11% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - 6 - - (6) 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 5,600 1,447 2,314 1,049 - 3,286 41% Interfund Allocation Reimb 66,045 5,504 11,005 - - 55,040 17% Transfers In - - - - - - 0% Total Revenue 4,554,375 210,028 1,018,291 605,671 - 3,536,084 22% Expenditures Personnel Salaries & Wages 1,475,246 114,111 226,207 270,731 - 1,249,039 15% Fringe Benefits 534,662 37,247 73,772 69,977 - 460,890 14% Total Personnel 2,009,908 151,358 299,979 340,709 - 1,709,929 15% Supplies 1,171,224 77,262 127,274 112,790 21,765 1,022,185 13% Services & Charges Professional Services 86,248 3,757 7,964 46,851 - 78,284 9% Printing & Advertising - - - 1,689 - - 0% Utilities 318,444 42,814 78,644 65,748 4,442 235,358 26% Education & Training - - - 208 - - 0% Travel 2,000 - - 3,149 - 2,000 0% Repairs & Maintenance 99,981 6,885 11,660 12,809 16,181 72,140 28% Other Interfund Allocations 162,380 15,857 27,066 - - 135,314 17% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Insurance 54,611 4,553 9,107 14,930 - 45,504 17% Other Services & Charges 514,334 38,811 68,418 31,770 888 445,028 13% Transfers Out 90,752 - - - - 90,752 0% Total Services & Charges 1,328,750 112,677 202,858 177,155 21,511 1,104,380 17% Capital - - - - - - 0% Total Expenditures 4,509,882 341,297 630,111 630,654 43,276 3,836,494 15% Net 44,493 (131,269) 388,181 (24,983) (300,410) Cash Balance 2,010,880 1,946,860 Staffing Budget Actual Full Time 8 8 Part-Time /Seasonal/Temporary N/A 6 Total 8 14 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operating costs of Century Center, the City's convention center. Century Center food & beverage operations are currently managed by SMG Corporation. This fund receives Hotel/Motel tax and collects revenue for charges for services such as rent, catering, parking etc. In 2018, a new food & beverage management contract was signed with SMG (a company that specializes in venue management) - as a result, a portion of the staff were transferred to the City. Charges for Services is expected to increase over the years as new business is generated by the two new hotels that opened in downtown South Bend in 2018. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Century Center Enterprise Funds City Funds Fund Name Fund Number 671 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 900 988 2,081 140 - (1,181) 231% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 900 988 2,081 140 - (1,181) 231% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 20,000 - - - - 20,000 0% Total Expenditures 20,000 - - - - 20,000 0% Net (19,100) 988 2,081 140 (21,181) Cash Balance 859,445 865,493 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2012 to account for capital expenditures at Century Center. The funds are accounted for in a separate capital bank account. The Century Center's capital needs are being met by an allocation from the Saint Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century Center are paid directly from the County budget and do not pass through the City's accounting system; therefore, these expenditures do not appear in the City's budget. For 2019, the Century Center is requesting $1.26 million for capital expenditures to be paid by the Hotel/Motel Tax Board. This request is subject to St Joseph County appropriation. $20,000 is budgeted from the Century Center's own capital funds to cover any smaller capital needs not covered by the Hotel/Motel Tax Board. In 2013, the fund received a capital contribution of $575,000 from the new facility manager and a $100,000 allocation of Professional Sports Development Area (PSDA) taxes. The remainder of these funds have been appropriated for spending during 2015. $25,000 was appropriated to help pay for the Wall of Fame in conjunction with the South Bend Alumni Association. $50,000 was transferred out to the new fund 672 for bond payments on the Energy Savings Contract. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Century Center Capital Enterprise Funds City Funds Fund Name Fund Number 672 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes 221,437 - - 221,437 - 221,437 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 103,275 217 473 8 - 102,802 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 90,752 - - - - 90,752 0% Total Revenue 415,464 217 473 221,445 - 414,991 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 280,090 - - - 280,090 - 100% Debt Service - Interest & Fees 136,334 - - - 135,334 1,000 99% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 416,424 - - - 415,424 1,000 100% Capital - - - - - - 0% Total Expenditures 416,424 - - - 415,424 1,000 100% Net (960) 217 473 221,445 413,991 Cash Balance 171,049 280,327 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to make improvements at the Century Center including a new roof and other energy efficiency projects. The bonds will be paid off over a 15 year period, with the final payment due on May 1, 2031 (debt schedule #139). This fund receives revenue in the following ways: a pledge of hotel/motel tax revenue from Saint Joseph County in the amount of $221,437 per year starting in 2018; an operating transfer from Century Center; and a federally-subsidized interest rebate of approximately 80% of interest paid. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Century Center Energy Conservation Debt Svc Enterprise Funds City Funds Fund Name Fund Number 222 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Licenses & Permits 5,615 21 21 96 - 5,594 0% Charges for Services 3,802,123 234,960 453,835 513,120 - 3,348,288 12% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 9,200 23 1,423 2,264 - 7,777 15% Other Income 5,023,150 504,806 953,405 872,187 - 4,069,745 19% Interfund Allocation Reimb 610,726 50,895 101,776 67,646 - 508,950 17% Transfers In - - - - - - 0% Total Revenue 9,450,814 790,705 1,510,460 1,455,313 - 7,940,354 16% Expenditures by Division Equipment Services 3,423,940 264,166 428,211 489,194 12,570 2,983,160 13% Building Maintenance 233,139 12,651 28,477 34,265 14 204,648 12% Central Purchasing/Stores 308,040 22,607 42,314 38,488 - 265,726 14% Print Shop 189,881 11,894 25,417 20,560 4,170 160,294 16% Radio Shop 301,290 17,467 46,059 46,138 50 255,181 15% Energy/Sustainability 17,237 656 656 41,212 16,580 1 100% Electric & Gas Utilities 4,774,755 420,119 878,891 840,834 3,520,359 375,505 92% Facilities Management 316,655 9,196 20,172 - - 296,483 6% Total Expenditures by Division 9,564,937 758,756 1,470,198 1,510,691 3,553,742 4,540,997 53% Expenditures Personnel Salaries & Wages 2,291,115 151,038 307,655 340,666 - 1,983,460 13% Fringe Benefits 912,335 57,521 125,197 171,771 - 787,138 14% Total Personnel 3,203,450 208,560 432,852 512,437 - 2,770,598 14% Supplies 138,128 58,961 18,276 46,917 15,099 104,753 24% Services & Charges Professional Services 203,000 - - 10,000 3,000 200,000 1% Printing & Advertising 6,341 - 77 1,335 141 6,123 3% Utilities 4,845,000 429,540 896,867 854,996 3,520,359 427,774 91% Education & Training 20,800 4,783 4,942 2,014 - 15,858 24% Travel 4,000 - - - - 4,000 0% Repairs & Maintenance 94,047 1,996 6,241 8,461 2,074 85,732 9% Other Interfund Allocations 648,014 54,001 108,004 68,538 - 540,010 17% Debt Service - Principal 14,209 745 2,553 2,679 6,319 5,337 62% Debt Service - Interest & Fees 1,070 90 213 305 348 509 52% Grants & Subsidies 4,800 - - 2,110 4,800 - 100% Other Services & Charges 7,078 80 172 898 1,603 5,303 25% Transfers Out 375,000 - - - - 375,000 0% Total Services & Charges 6,223,359 491,235 1,019,070 951,337 3,538,643 1,665,646 73% Capital - - - - - - 0% Total Expenditures 9,564,937 758,756 1,470,198 1,510,691 3,553,742 4,540,997 53% Net (114,123) 31,949 40,263 (55,378) 3,399,357 Cash Balance 1,061,694 1,051,476 Staffing Budget Actual Full Time 42 37 Part-Time /Seasonal/Temporary N/A 2 Total 42 39 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Expenses: Employee wages & benefits, repair parts, tools, uniforms, repair services, Radio Shop calibration of equipment, natural gas and electric for City departments, Print Shop machine leases. In 2019, the Office of Sustainability will move out of the Central Services Fund and into the General Fund (101). Capital expenditures are tracked in the Central Services Capital Fund (224). Transfers Out of the Central Services Operating Fund (222) to the capital fund (224) typically match the budgted capital expenditures. In 2019, Transfers Out increased significantly due to increased capital needs. This fund tracks the operating costs of the Central Services Department. Central Services provides a variety of services to other city departments, along with several local county, state and federal agencies. Central Services consists of 6 divisions: Equipment Services (0605), Building Maintenance (0606), Central Purchasing/Stores (0612), Print Shop (0613), Radio Shop (0614), Facilities Managment (0680). The electric and natural gas costs for the entire City are tracked in a separate sub-division (0617) and allocated back to departments with an 8% admin fee added to help fund the Facilities Management division. The Department of Administration & Finance oversees the Central Services Department. Central Purchasing/Stores and Print Shop are funded by allocation. Facilities Management is funded by an 8% admin fee added added to the electric and natural gas bills when they are allocated back to departments. All other cost centers are funded through internal labor rates. The Equipment Services division receives business licensing revenue from performing inspections of taxi cabs. This revenue has declined dramatically in the past two years due to the popularity of ride sharing services such as Uber and Lyft. This fund also receives revenue from interest earned on the fund's cash balance. City Funds City of South Bend, Indiana Monthly Financial Report February 28, 2019 Central Services Internal Service Funds Fund Name Fund Number 224 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,200 266 615 729 - 585 51% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 375,000 - - - - 375,000 0% Total Revenue 376,200 266 615 729 - 375,585 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 5,000 - - - - 5,000 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 88,671 - 14,260 - 17,607 56,804 36% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 7,813 - - - - 7,813 0% Debt Service - Interest & Fees 1,187 - - - - 1,187 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 97,671 - 14,260 - 17,607 65,804 33% Capital 300,000 - - 39,181 - 300,000 0% Total Expenditures 402,671 - 14,260 39,181 17,607 370,804 8% Net (26,471) 266 (13,646) (38,452) 4,781 Cash Balance 154,914 155,847 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for capital expenditures for the Central Services Department. Debt service principal and interest payments are budgeted for a new forklift for the Sample Street garage. In 2019, $300,000 is budgeted for new fleet management software to help the Equipment Services division better manage the City's vehicle assets. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Central Services Capital Internal Service Funds City Funds This fund receives transfers from the Central Services Operating Fund (222). Transfers typically match the budgted capital expenditures. This fund also receives revenue from interest earned on the fund's cash balance. Fund Name Fund Number 226 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 40,000 6,209 13,903 18,755 - 26,097 35% Other Income 2,000 52,535 52,535 16,000 - (50,535) 2627% Interfund Allocation Reimb 3,931,197 327,601 668,587 348,699 - 3,262,610 17% Transfers In - - - - - - 0% Total Revenue 3,973,197 386,345 735,024 383,454 - 3,238,173 18% Expenditures by Division Safety & Risk Management 251,682 23,018 48,012 36,085 7,432 196,238 22% Liability Insurance 2,032,932 22,400 61,216 195,241 - 1,971,716 3% Business Insurance 689,500 30,647 39,946 33,131 64,323 585,231 15% Workers' Compensation 1,028,000 131,748 183,967 320,072 33,499 810,535 21% Catastrophic Events 155,541 103,331 136,705 - 277,474 (258,638) 266% Total Expenditures by Division 4,157,655 311,145 469,845 584,529 382,728 3,305,082 21% Expenditures Personnel Salaries & Wages 154,286 11,643 23,853 28,826 - 130,433 15% Fringe Benefits 61,221 4,834 9,712 13,620 - 51,509 16% Total Personnel 215,507 16,477 33,565 42,447 - 181,942 16% Supplies 17,125 675 955 2,095 1,749 14,421 16% Services & Charges Professional Services 184,929 15,920 15,920 78,590 44,625 124,384 33% Printing & Advertising - - - - - - 0% Education & Training 29,750 7,000 15,192 2,195 4,500 10,058 66% Travel 6,082 - 652 816 32 5,398 11% Repairs & Maintenance 26,965 2,880 5,540 0 18,425 3,000 89% Other Interfund Allocations 144,621 12,052 24,101 18,654 - 120,520 17% Insurance 1,408,500 144,518 205,017 283,158 19,698 1,183,785 16% Other Services & Charges 1,992,600 11,170 37,739 156,574 34,650 1,920,211 4% Transfers Out - - - - - - 0% Total Services & Charges 3,793,447 193,540 304,161 539,987 121,929 3,367,356 11% Capital 131,576 100,451 131,165 - 259,049 (258,638) 297% Total Expenditures 4,157,655 311,145 469,845 584,529 382,728 3,305,081 21% Net (184,458) 75,200 265,179 (201,075) (66,908) Cash Balance 3,965,250 4,466,451 Staffing Budget Actual Full Time 3 3 Part-Time /Seasonal/Temporary N/A - Total 3 3 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The cash reserve goal in this fund is presently $5 million. When this fund has sufficient reserves, allocations to departments may decrease. Workers' Compensation expenses have increased in the past 18 months due to several large, unrelated injuries. The City continues to monitor the workers' compensation related accidents and provides training once an issue has been brought to the attention of the Safety & Risk Department. There is also a considerable amount of proactive training which happens throughout the City in an effort to stop any workplace injuries. Capital was budgeted in 2018 to spend the insurance proceeds from the 2018 flood claims. City Funds This internal service fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc.--and the operations of Safety & Risk Management, a division of Administration & Finance. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Liability Insurance Internal Service Funds Revenues for this fund come from other City funds that pay a share proportionate to their estimated liability expenses. Various methodologies will be used to effectively and fairly assign costs to city funds and departmental operations. In 2019, Safety & Risk costs will be allocated based on departments' budgeted FTE's. Liability and worker's compensation costs will be allocated based on two-year claims history. Business insurance costs will be allocated based on net book value of capital assets at December 31, 2017 per CAFR and capital asset records. Fund Name Fund Number 278 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,000 1,292 2,825 3,018 - 1,175 71% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - 320 640 480 - (640) 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 4,000 1,612 3,465 3,498 - 535 87% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 50,000 - - - - 50,000 0% Transfers Out - - - - - - 0% Total Services & Charges 50,000 - - - - 50,000 0% Capital - - - - - - 0% Total Expenditures 50,000 - - - - 50,000 0% Net (46,000) 1,612 3,465 3,498 (49,465) Cash Balance 753,960 755,262 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund pays for police vehicle off duty accident claims. Expenditures are driven by the number of off duty accident claims. Claims have been minimal in this fund since it was created. This fund charges police officers for liability insurance and gasoline costs for take home police vehicles. Deductions from officers for gas and insurance are made in accordance with an agreement with the Fraternal Order of Police (FOP). The agreement calls for the suspension of the deduction based on the price of gas and the balance of cash in this fund. The decrease in revenue is the result of suspending the payroll deduction for sworn officers as outlined in the agreement between the Police Department and the FOP. This fund receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Take Home Vehicle Police Internal Service Funds City Funds Fund Name Fund Number 279 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 10,000 1,637 7,519 - - 2,481 75% Donations - - - - - - 0% Other Income 45,062 6,971 20,908 21,799 - 24,154 46% Interfund Allocation Reimb 7,991,331 665,947 1,331,861 1,131,492 - 6,659,470 17% Transfers In - - - - - - 0% Total Revenue 8,046,393 674,555 1,360,288 1,153,291 - 6,686,105 17% Expenditures by Division 311 Call Center 557,310 40,350 78,373 79,522 - 478,937 14% Information Technology 8,635,241 527,240 1,603,073 788,304 1,593,316 5,438,852 37% Total Expenditures by Division 9,192,551 567,590 1,681,446 867,826 1,593,316 5,917,789 36% Expenditures Personnel Salaries & Wages 1,942,598 121,064 263,692 219,057 - 1,678,906 14% Fringe Benefits 692,708 41,926 89,205 90,059 - 603,503 13% Total Personnel 2,635,306 162,990 352,897 309,116 - 2,282,409 13% Supplies 127,341 6,265 7,812 15,752 61,641 57,888 55% Services & Charges Professional Services 1,397,812 37,190 104,940 117,660 344,232 948,640 32% Printing & Advertising 5,150 120 120 298 - 5,030 2% Education & Training 77,900 125 125 6,999 - 77,775 0% Travel 46,078 1,116 1,116 43 21,746 23,216 50% Repairs & Maintenance 3,451,133 327,339 530,443 380,966 788,992 2,131,698 38% Other Interfund Allocations 6,785 565 1,135 868 - 5,650 17% Debt Service - Principal 297,927 5,012 24,963 15,844 248,568 24,396 92% Debt Service - Interest & Fees 48,219 561 3,433 1,863 28,815 15,971 67% Grants & Subsidies - - - - - - 0% Other Services & Charges 458,800 26,308 54,461 18,416 59,223 345,116 25% Transfers Out 600,000 - 600,000 - - - 100% Total Services & Charges 6,389,804 398,336 1,320,737 542,958 1,491,575 3,577,492 44% Capital 40,100 - - - 40,100 - 100% Total Expenditures 9,192,551 567,590 1,681,446 867,826 1,593,316 5,917,789 36% Net - - - - 768,316 Cash Balance 2,443,336 1,876,298 Staffing Budget Actual Full Time 30 28 Part-Time /Seasonal/Temporary N/A 1 Total 30 29 Fund Purpose: Explanation of Revenue Sources: Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: This internal service fund tracks the cost of the Department of Innovation & Technology. The 311 Call Center division was established to handle citizen telephone calls in an efficient and effective manner. It provides citizens with a "one-stop" shop to contact city departments with inquiries and service requests. The Information Technology division provides technical services to the various departments within the City and maintains the City's IT infrastructure. The Dept of Innovation & Technology's goal is to empower an innovative workforce and a thriving community through technology, data, and strategic partnerships. Centralized IT: In 2019, the City continues to centralize IT expenditures from other departments. In the past, these consolidations have led to annual savings of over $300k as we gained visibility into underutilized services and assets. In 2019, an additional $671,000 of departmental costs are being charged to Fund 279 and allocated back to the respective departments. ERP Implementation: In 2019, $600,000 (from prior year reserves) will be transferred to COIT Fund 404 to cover the cost of the new enterprise resource planning (ERP) software implementation. The ERP implementation is estimated to cost about $3 million. Mayoral Initiatives: SBAcademy, the City’s training program, has trained employees in novel techniques that enable process improvements and other innovations that will continue to make government more efficient ($40k). IT is requesting funding to maintain and expand the quality of digital inclusion initiatives ($137k). CityWorks: In 2019, IT will continue to grow the enterprise work order, permits and licensing, and asset management system. In 2018, CityWorks was selected as the enterprise platform because it integrated well with GIS and had substantial adoption from similarly sized cities. Based on departmental demand, IT is requesting funding to onboard the Department of Community Investment (DCI), Parks Maintenance, Forestry, Traffic & Lighting, and the Street Dept. City Funds City of South Bend, Indiana Monthly Financial Report February 28, 2019 IT / Innovation / 311 Call Center Internal Service Funds 311 Call Center - 7 full-time employees and 1 part-time employee Innovation & Technology - 23 full-time employees Staffing Budget by Division This fund receives revenue in the form of an interfund allocation. The cost of the 311 Call Center and the Department of Innovation & Technology is allocated between the City departments based on various criteria including number of devices, number of user licenses, departmental specific software renewal, and more. Fund Name Fund Number 711 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 100,000 22,588 47,759 42,457 - 52,241 48% Donations - - - - - - 0% Other Income 12,536,190 1,180,134 2,276,192 3,046,280 - 10,259,998 18% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 12,636,190 1,202,721 2,323,952 3,088,737 - 10,312,239 18% Expenditures by Division Employee Benefits 15,442,986 1,659,404 3,157,240 2,359,782 270,396 12,015,350 22% Employee Wellness Clinic 1,180,000 2,602 6,987 17,743 1,058,669 114,344 90% Total Expenditures by Division 16,622,986 1,662,006 3,164,227 2,377,524 1,329,065 12,129,694 27% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 146,686 383 537 17,743 3,552 142,597 3% Services & Charges Professional Services 1,276,000 30,279 52,103 52,435 1,238,040 (14,143) 101% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance 15,169,600 1,631,059 3,103,748 2,306,992 87,472 11,978,380 21% Other Services & Charges 30,700 284 7,839 354 - 22,861 26% Transfers Out - - - - - - 0% Total Services & Charges 16,476,300 1,661,623 3,163,690 2,359,782 1,325,513 11,987,098 27% Capital - - - - - - 0% Total Expenditures 16,622,986 1,662,006 3,164,227 2,377,524 1,329,065 12,129,695 27% Net (3,986,796) (459,285) (840,275) 711,212 (1,817,456) Cash Balance 11,134,719 10,631,695 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund handles expenses relating to insurance and claims relating to employees, including medical, dental, life, flex spending, etc. An Employee Wellness Center was opened on January 18, 2016, which was set in place with the understanding that the City should see a drop in claims expenses over time. Upon review of the health insurance fund, it was determined that it was overfunded from prior years due to lower than anticipated costs. Therefore, in 2019, the City is holding premiums to employees without an increase for 2019 and dropping the costs to the individual departments on a one-time basis. Likely due in large part to the near-site health clinic, the medical costs remain relatively flat year-over-year in a climate when the costs of health care are ever rising. Therefore, the City will continue to closely monitor this fund to ensure the premiums charged to employees and departments remains affordable while allowing the City to maintain excellent benefits for employees. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Self-Funded Employee Benefits Internal Service Funds City Funds Revenues for this fund come from individual departments based on the number of employees taking health insurance based on a per employee rate as set by the Controller's office on an annual basis, as well as from employee and public safety retiree health insurance premiums. Fund Name Fund Number 713 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,000 360 786 907 - 1,214 39% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,000 360 786 907 - 1,214 39% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits 60,000 933 933 565 - 59,067 2% Total Personnel 60,000 933 933 565 - 59,067 2% Supplies - - - - - - 0% Services & Charges Professional Services 10,000 - 2,400 - - 7,600 24% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 10,000 - 2,400 - - 7,600 24% Capital - - - - - - 0% Total Expenditures 70,000 933 3,333 565 - 66,667 5% Net (68,000) (574) (2,547) 342 (65,453) Cash Balance 206,419 225,971 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2011 to account for unemployment claims and outplacement services paid. All unemployment claims and outplacement services are paid through this fund. The personnel expenditures line item is unemployment compensation claims paid out. Claims have been relatively stable. The services line item is for potential outplacement services. Typically, this fund charges an allocation of 0.25% of payroll to most departments to cover the cost of unemployment claims paid. However, beginning in Nov 2016, the charge of 0.25% of payroll costs was suspended indefinitely due to the fund's high cash reserves. The City tracks unemployment compensation claims paid and against the cash reserve balance. The allocation is forecasted to be reinstated in 2020; however, the City will continue to review whether or not the allocation needs to be brought back in 2020. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Unemployment Compensation Internal Service Funds City Funds Fund Name Fund Number 714 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 173,346 12,394 25,105 - - 148,241 14% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 100 91 197 - - (97) 197% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 173,446 12,485 25,303 - - 148,144 15% Expenditures Personnel Salaries & Wages 131,000 14,636 26,695 1,765 - 104,305 20% Fringe Benefits 24,694 - - - - 24,694 0% Total Personnel 155,694 14,636 26,695 1,765 - 128,999 17% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures 155,694 14,636 26,695 1,765 - 128,999 17% Net 17,752 (2,151) (1,393) (1,765) 19,145 Cash Balance 49,844 (1,765) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Beginning in 2018, the City offers a Parental Leave Program to its employees to provide additional paid time off for employees for the birth or adoption of a child. The Parental Leave Program is currently being developed based on the models of other progressive, best-in-class employers. Expenditures are the wages and benefits associated with the additional paid time off for employees for the child or adoption of a child. The program was well-received in 2018 and many employees took advantage of the benefit. The City plans to continue this program. The program is funded by a 0.25% charge against gross departmental wages. This charge may increase or decrease based on the financial needs of the program and the performance of the fund. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Parental Leave Fund Internal Service Funds City Funds Fund Name Fund Number 701 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes 5,212,638 - - - - 5,212,638 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,500 429 1,644 2,046 - 2,856 37% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 2,362 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 5,217,138 429 1,644 4,408 - 5,215,494 0% Expenditures Personnel Salaries & Wages 5,105,307 377,768 744,973 890,857 - 4,360,334 15% Fringe Benefits - - - - - - 0% Total Personnel 5,105,307 377,768 744,973 890,857 - 4,360,334 15% Supplies 300 - - 67 - 300 0% Services & Charges Professional Services 5,000 - - 2 - 5,000 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel 350 - - - - 350 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 1,500 77 322 136 - 1,178 21% Transfers Out - - - - - - 0% Total Services & Charges 6,850 77 322 138 - 6,528 5% Capital - - - - - - 0% Total Expenditures 5,112,457 377,846 745,295 891,062 - 4,367,162 15% Net 104,681 (377,416) (743,650) (886,654) 848,332 Cash Balance (427,884) (422,625) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operation of a pension plan for former Fire Department employees and receives reimbursement from the State of Indiana. Retiree health insurance payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department budget. For the year 2019, there are no scheduled DROP (deferred retirement option plan) payments. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Fire Pension Trust Funds City Funds Fund Name Fund Number 702 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes 6,347,700 - - - - 6,347,700 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,500 1,443 4,170 3,762 - 330 93% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 8,000 834 893 68 - 7,107 11% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 6,360,200 2,278 5,063 3,829 - 6,355,137 0% Expenditures Personnel Salaries & Wages 6,343,985 557,799 1,072,543 1,103,559 - 5,271,442 17% Fringe Benefits 3,717 - - 116 - 3,717 0% Total Personnel 6,347,702 557,799 1,072,543 1,103,675 - 5,275,159 17% Supplies 800 - - - - 800 0% Services & Charges Professional Services 5,500 - - - - 5,500 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel 500 - - - - 500 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 1,400 94 270 180 - 1,130 19% Transfers Out - - - - - - 0% Total Services & Charges 7,400 94 270 180 - 7,130 4% Capital - - - - - - 0% Total Expenditures 6,355,902 557,893 1,072,813 1,103,856 - 5,283,089 17% Net 4,298 (555,616) (1,067,749) (1,100,026) 1,072,048 Cash Balance (120,165) (215,027) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operation of a pension plan for former Police Department employees and receives reimbursement from the State of Indiana. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. Retiree health insurance was paid from this fund through 2016; that cost was not reimbursed by the state and was transferred to the regular Police Department budget. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Police Pension Trust Funds City Funds Fund Name Fund Number 730 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 250 50 109 114 - 141 44% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 250 50 109 114 - 141 44% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 250 50 109 114 141 Cash Balance 29,088 28,584 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This trust fund is designated for expenses specifically for the City Cemetery. There are no budgeted expenditures at this time. The City Cemetery Master Plan is funded through West Washington TIF Fund (422). See Fund 422 for details. Revenue was originally derived from the sale of cemetery plots and burial expenses. There are few sites available for sale and most plots are occupied, resulting in little burial activity. This fund is managed by the Parks Department. Currently, this fund only receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report February 28, 2019 City Cemetery Trust Trust Funds City Funds Fund Name Fund Number 731 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - 784 1,716 - - (1,716) 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - 784 1,716 - - (1,716) 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net - 784 1,716 - (1,716) Cash Balance 457,588 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: In 2018, the trust administered by Key Bank for the maintenance of the Bowman Cemetery was terminated. The funds held in the trust were transferred to the City for the City’s ongoing responsibility to care for the Bowman Cemetery in perpetuity according to Indiana law. Fund 731 was established by Ordinance No. 10638-18, dated December 10, 2018 to account for the transferred funds and to budget for the expenses the City will incur in maintaining the Bowman Cemetery. Currently, this fund only receives revenue from interest earned on the fund's cash balance. Expenses will be for maintaining the Bowman Cemetery. There are no expenditures budgeted for 2019 since the fund was established after the 2019 budget was passed. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Bowman Cemetery Trust Funds City Funds Fund Name Fund Number 324 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 16,935,449 - - - - 16,935,449 0% Local Income Taxes - - - - - - 0% Other Taxes 396,500 - 235,000 - - 161,500 59% Grants/Intergovernmental - - - - - - 0% Charges for Services - - - - - - 0% Interest Earnings 200,000 49,539 102,688 118,224 - 97,312 51% Donations - - - - - - 0% Other Income - 20,000 20,000 249,040 - (20,000) 0% Transfers In 34,000 4,758 9,674 6,842 - 24,326 28% Total Revenue 17,565,949 74,297 367,362 374,107 - 17,198,587 2% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 3,279,547 105,107 238,704 188,765 1,074,923 1,965,920 40% Printing & Advertising - - - - - - 0% Repairs & Maintenance - - - - - - 0% Debt Service - Principal 4,038,315 - 1,880,000 2,428,715 2,058,315 100,000 98% Debt Service - Interest & Fees 1,198,775 - 578,289 1,013,081 618,987 1,499 100% Grants & Subsidies - - - - - - 0% Other Services & Charges 2,162,865 356,428 481,398 1,505,618 1,406,437 275,030 87% Transfers Out 4,261,018 - 1,935,488 - - 2,325,530 45% Total Services & Charges 14,940,520 461,535 5,113,878 5,136,178 5,158,662 4,667,979 69% Capital 28,544,431 191,934 649,211 697,254 3,719,426 24,175,794 15% Total Expenditures 43,484,951 653,469 5,763,089 5,833,432 8,878,088 28,843,773 34% Net (25,919,002) (579,172) (5,395,727) (5,459,325) (11,645,186) Cash Balance 26,333,504 28,055,893 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund makes payments on the following debt: - 2011 Downtown Central Dev Area TIF - final payment 8/1/24, (debt schedule #5) - 2011 Airport Dev Area TIF - final payment 8/1/24, (debt schedule #6) - 2014 TJX Special Taxing District - final payment 1/1/22, (debt schedule #12) - 2006 Main/Colfax Garage - final payment 9/15/25, (debt schedule #13) - 2001 Public Works Service Center Bonds - final payment 2/1/21, (debt schedule #36) - 2012 Fire Station/Police Dept Renovations - final payment 2/1/23, (debt schedule #39) - 2013 Century Center Special Tax Bonds - final payment 5/1/26, (debt schedule #62) - 2010 Interfund Loan from Fund 209 - final payment 8/9/20, (debt schedule #86) - 2015 Smart Streets Bond - final payment 2/1/37, (debt schedule #135) - 2018 TIF Park Bond - final payment 2/1/33, (debt schedule #169) This fund is used to pay for various capital projects within the TIF district. Various projects and development opportunities include: Western Streetscape-Falcon to Dundee, local match to federal funds for Coal Line Trail project, Technology Resource Center Operations & Programming, Portage-Elwood Streetscape, Sherman- Harrison Infrastructure/Public Space, engineering and design of West Side Main Streets Implementation, Public Works and Parks projects, and various development opportunities which may be presented to the Redevelopment Commission in 2019. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance, sale of properties, and other miscellaneous sources. City of South Bend, Indiana Monthly Financial Report February 28, 2019 TIF - River West Development Area (Airport) Tax Increment Financing Funds Redevelopment Commission Controlled Funds This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River West Development Area and expenses of those funds on eligible development projects for this TIF area. Fund Name Fund Number 422 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 314,425 - - - - 314,425 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Charges for Services - - - - - - 0% Interest Earnings 10,000 3,098 6,605 9,010 - 3,395 66% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 324,425 3,098 6,605 9,010 - 317,820 2% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 479 - - - - 479 0% Printing & Advertising - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 479 - - - - 479 0% Capital 1,694,651 19,380 19,380 74,176 775,272 899,999 47% Total Expenditures 1,695,130 19,380 19,380 74,176 775,272 900,478 47% Net (1,370,705) (16,283) (12,775) (65,166) (582,658) Cash Balance 1,788,194 2,211,258 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. The City Cemetery Master Plan is funded through this TIF. City Cemetery Master Plan - General Strategy 1. Redefine the Role of the City Cemetery: South Bend has a definite tilt toward recreation in the way that it utilizes its public open space. By focusing on a passive recreation approach and highlighting the artistry of the monuments, this open space will better support the adjacent active recreation spaces while strengthening a unique amenity to the neighborhood. 2. Make City Cemetery an Asset to the Surrounding Neighborhoods: Currently, the City Cemetery is isolated and difficult to find. Better connecting it to not only other nearby historic amenities, but to the surrounding community will increase use and ultimately strengthen the neighborhood. 3. Connect to the West Side Main Streets Plan: South Bend has recently undergone an extensive planning process that took an indepth analysis of two major thoroughfares, Lincoln Way West and Western Avenue, into the city. These corridors are both within a relatively close proximity to the City Cemetery and the proposed direction of the West Side Main Streets Plan should be incorporated into this process. 4. Focus on the People: A community’s physical environment strongly influences the health of its residents. To counter balance disproportionate spending on green space within lower income areas, the City of South Bend is strongly focused on Environmental Justice and creating equitable spaces around the community. By addressing rampant blight in the area around the cemetery and better connecting this open space to active recreation and historically significant elements in the area, a stronger, more vibrant, and healthier community will emerge. 5. Showcase the History: The history of the City Cemetery is undeniable; from the artistic wrought iron gate to the stone monuments to the unique landmarks throughout its 21 acres. It contains elements that have local and national significance, such as the gravesite of Schuyler Colfax, the 17th Vice President of the United States. City of South Bend, Indiana Monthly Financial Report February 28, 2019 TIF - West Washington Tax Increment Financing Funds Redevelopment Commission Controlled Funds This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the West Washington Development Area and expenses of those funds on eligible development projects for this TIF area. Fund Name Fund Number 429 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 2,808,805 - - - - 2,808,805 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 57,000 18,856 39,674 33,864 - 17,326 70% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 3,548 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,865,805 18,856 39,674 37,412 - 2,826,131 1% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 80,802 - 11,893 37,713 56,226 12,683 84% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - 790 - - (790) 0% Transfers Out - - - - - - 0% Total Services & Charges 80,802 - 12,683 37,713 56,226 11,893 85% Capital 12,121,180 - - 342,379 5,041,363 7,079,817 42% Total Expenditures 12,201,982 - 12,683 380,093 5,097,589 7,091,710 42% Net (9,336,177) 18,856 26,991 (342,680) (4,265,579) Cash Balance 11,018,630 8,434,462 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed during the 2014 TIF re-alignment. This fund was formerly known as the Northeast TIF. Various projects and development opportunities include: Completion of the City's commitment to the Wharf (Three Twenty Cascades) and JC Lauber (Greater Lowell Holdings) projects, Public Works and Parks projects, and various development opportunities which may be presented to the Redevelopment Commission in 2019. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report February 28, 2019 TIF - River East Development Area (NE Dev) Tax Increment Financing Funds Redevelopment Commission Controlled Funds Fund Name Fund Number 430 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 2,229,283 - - - - 2,229,283 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 30,000 15,608 34,224 30,732 - (4,224) 114% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,259,283 15,608 34,224 30,732 - 2,225,059 2% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 493,532 1,897 138,468 10,896 76,243 278,821 44% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 493,532 1,897 138,468 10,896 76,243 278,821 44% Capital 9,859,196 69,060 366,173 2,025 1,337,177 8,155,846 17% Total Expenditures 10,352,728 70,957 504,641 12,921 1,413,420 8,434,667 19% Net (8,093,445) (55,349) (470,417) 17,811 (6,209,608) Cash Balance 8,982,072 7,854,394 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Southside Development Area #1 and expenses of those funds on eligible development projects for this TIF area. Various projects and development opportunities include: South East Master Plan Implementation, Public Works and Parks projects, and various development opportunities which may be presented to the Redevelopment Commission in 2019. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report February 28, 2019 TIF - Southside Development #1 Tax Increment Financing Funds Redevelopment Commission Controlled Funds Fund Name Fund Number 435 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - 351 769 692 - (769) 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - 351 769 692 - (769) 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 208,000 - - - - 208,000 0% Total Expenditures 208,000 - - - - 208,000 0% Net (208,000) 351 769 692 (208,769) Cash Balance 205,044 201,491 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Douglas Road Development Area and expenses of those funds on eligible development projects for this TIF area. The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. In 2017, the inter-fund debt to Major Moves Fund 412 (debt schedule #64) was paid off. The remaining cash will be spent on additional projects or returned to St. Joseph County. Then the fund will be closed. Expect to work with St Joseph County to complete work on northbound right turn lane from State Road 23 onto Douglas Road. City of South Bend, Indiana Monthly Financial Report February 28, 2019 TIF - Douglas Road Tax Increment Financing Funds Redevelopment Commission Controlled Funds Fund Name Fund Number 436 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 4,260,716 - - - - 4,260,716 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 14,000 4,846 10,150 5,385 - 3,850 73% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 4,274,716 4,846 10,150 5,385 - 4,264,566 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 9,047 - - - - 9,047 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 392,522 194,201 194,201 861,241 - 198,321 49% Debt Service - Interest & Fees 102,306 52,463 52,463 1,248,395 - 49,843 51% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 3,771,125 - 1,883,253 - - 1,887,872 50% Total Services & Charges 4,275,000 246,664 2,129,917 2,109,636 - 2,145,083 50% Capital - - - - - - 0% Total Expenditures 4,275,000 246,664 2,129,917 2,109,636 - 2,145,083 50% Net (284) (241,818) (2,119,767) (2,104,251) 2,119,483 Cash Balance 869,427 1,382,992 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Residential Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast Residential TIF. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. At the end of 2017, Eddy Street Commons Phase II Bonds were issued to help fund the second phase of the mixed-use development area just south of the University of Notre Dame's campus. Capital expenditures related to the project are tracked in the Eddy Street Commons Capital Fund (759). Transfers Out are interfund transfers to the Eddy Street Commons Debt Service Fund (760) which makes the debt payments. The $9K in other funding will cover mandatory administrative costs related to TIF neutralization calculations. City of South Bend, Indiana Monthly Financial Report February 28, 2019 TIF - River East Residential (NE Res) Tax Increment Financing Funds Redevelopment Commission Controlled Funds Fund Name Fund Number 425 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - 14 183 614 - (183) 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 20,927 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - 14 183 21,541 - (183) 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - 1,499 - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - 2,401 - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - 2,978 - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - 3,936 - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 9,315 - - 0% Capital - - - - - - 0% Total Expenditures - - - 10,813 - - 0% Net - 14 183 10,728 (183) Cash Balance 8,569 187,462 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used for South Bend downtown retail space property management. The property sold in June 2018. The fund will be closed and the balance transferred to the Parks & Recreation Fund (201) to help pay for the maintenance of Leighton Plaza. Revenue and expenditures are reported one month in arrears. This fund received revenue from the rental of property in downtown South Bend. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Revelopment Retail Area (Leighton Plaza) Redevelopment Funds Redevelopment Commission Controlled Funds Fund Name Fund Number 433 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes 70,356 - - - - 70,356 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Interest Earnings 1,000 1,059 2,317 30 - (1,317) 232% Donations 1,000,000 - - - - 1,000,000 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,071,356 1,059 2,317 30 - 1,069,039 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 4,500 - - - - 4,500 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 1,069,500 - - - - 1,069,500 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,074,000 - - - - 1,074,000 0% Capital - - - - - - 0% Total Expenditures 1,074,000 - - - - 1,074,000 0% Net (2,644) 1,059 2,317 30 (4,961) Cash Balance 617,942 7,421 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: As outlined in the agreement with the Pokagon Band, the donations will fund initiatives broadly aimed at contributing to the improvement of educational opportunities in the City and to address poverty and unemployment in the City. Prior to 2019, this fund's sole expenditure was for general legal fees for the Redevelopment Commission. Starting in 2019, this fund will also be used for economic empowerment activities determined by the Redevelopment Commission and the Department of Community Investment. - The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The Commission operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about new development within those areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend. - There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common Council. In addition, one member of the South Bend Community School Corporation Board of School Trustees is appointed by the Mayor as a non-voting adviser to the Commission. Beginning in 2018, the City of South Bend will receive payments from the Pokagon Band of the Potawatomi, a Native American tribe, as "payment in lieu of taxes" for the Four Winds Casino built on tribal land adjacent to the City (this is not technically PILOT for financial reporting purposes). In 2019, this fund will receive the South Bend Redevelopment Commission's portion of the Local Income Tax (LIT) distribution from the State. In 2018, the remaining cash balance in the Economic Development Commission Revenue Bonds Fund 281 was transferred to this fund when the bonds were paid off. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Redevelopment General Redevelopment Funds Redevelopment Commission Controlled Funds Fund Name Fund Number 439 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 8,487 1,074 2,348 2,461 - 6,139 28% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 8,487 1,074 2,348 2,461 - 6,139 28% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 625,000 - - - - 625,000 0% Total Expenditures 625,000 - - - - 625,000 0% Net (616,513) 1,074 2,348 2,461 (618,861) Cash Balance 626,380 615,526 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used to account for the collection of a special state tax distribution and the expenses for improvements at Innovation Park and Ignition Park, the city's dual- campus technology park. This fund receives a special state tax distribution. This fund also receives revenue from interest earned on the fund's cash balance. Funding can be used in Ignition Park to continue build-out and expand the infrastructure of that industrial park in the City of South Bend. As we move forward, we expect the majority of these funds will be used for the Technology Resource Center. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Certified Technology Park Redevelopment Funds Redevelopment Commission Controlled Funds Fund Name Fund Number 454 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 6,000 677 1,481 1,552 - 4,519 25% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 6,000 677 1,481 1,552 - 4,519 25% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 50,000 - - - - 50,000 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 50,000 - - - - 50,000 0% Capital - - - - - - 0% Total Expenditures 50,000 - - - - 50,000 0% Net (44,000) 677 1,481 1,552 (45,481) Cash Balance 395,023 388,179 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was originally established to account for expenditures for improvements in the Zone area, financed by property taxes on qualifying properties in the Zone. In the past, majority of revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013. Currently, this fund only receives revenue from interest earned on the fund's cash balance. This fund has been used in the past to pay for job training programs. Staff continue to work on developing eligible, viable program. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Airport Urban Enterprise Zone Redevelopment Funds Redevelopment Commission Controlled Funds Fund Name Fund Number 754 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 183,000 - - 10,979 - 183,000 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 27,000 - - 3,703 - 27,000 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 210,000 - - 14,682 - 210,000 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 45,000 - - 4,985 - 45,000 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges 112,000 - - 847 - 112,000 0% Transfers Out - - - - - - 0% Total Services & Charges 157,000 - - 5,832 - 157,000 0% Capital - - - - - - 0% Total Expenditures 157,000 - - 5,832 - 157,000 0% Net 53,000 - - 8,850 53,000 Cash Balance 1,632,491 2,933,618 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Industrial Revolving Fund is a loan fund for small businesses. It is governed by a separate Board of Directors which contracts with the City's Community Investment Department for administrative services. The fund is reported in the City's Comprehensive Annual Financial Report (CAFR) and was integrated into the City's formal accounting system during 2017. A City cash reserve target has not been established for the fund, but it operates under federal guidelines with respect the amount of loans and cash balances that must be maintained. Expenses include legal costs, staff contract costs, and professional services necessary to properly oversee operations and review new and outstanding loans. This fund receives revenue from the repayments of small business loans. This fund also receives revenue from interest earned on the cash balance at the trustee bank. The accounting records are maintained in trustee bank accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Industrial Revolving Fund Redevelopment Funds Redevelopment Commission Controlled Funds Fund Name Fund Number 315 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 14,000 1,781 3,908 4,165 - 10,092 28% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 14,000 1,781 3,908 4,165 - 10,092 28% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 14,000 1,781 3,621 2,561 - 10,379 26% Total Services & Charges 14,000 1,781 3,621 2,561 - 10,379 26% Capital - - - - - - 0% Total Expenditures 14,000 1,781 3,621 2,561 - 10,379 26% Net - - 288 1,604 (287) Cash Balance 1,040,462 1,040,462 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment Authority bonds (debt schedule #6) for the airport taxable project. The debt service reserve will be used towards the last debt service payment due August 1, 2024. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Airport 2003 Debt Reserve Debt Service Funds Redevelopment Commission Controlled Funds This fund receives revenue from interest earned on the fund's cash balance. Interest earned on the fund balance is transferred out to River West TIF Fund 324. Fund Name Fund Number 317 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,010 - 1,076 2,076 - 934 54% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,010 - 1,076 2,076 - 934 54% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 525,000 527,517 527,517 - - (2,517) 100% Total Services & Charges 525,000 527,517 527,517 - - (2,517) 100% Capital - - - - - - 0% Total Expenditures 525,000 527,517 527,517 - - (2,517) 100% Net (522,990) (527,517) (526,442) 2,076 3,451 Cash Balance - 519,267 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt schedule #81). The final bond debt service payment was January 15, 2019. The remaining cash balance in this fund will be transferred to the Professional Sports Development Area (PSDA) Fund (377) to be used for capital projects within the PSDA district. The fund only receives interest earnings revenue. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Coveleski Debt Service Reserve Debt Service Funds Redevelopment Commission Controlled Funds Fund Name Fund Number 328 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 20,000 2,977 6,534 6,964 - 13,466 33% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 20,000 2,977 6,534 6,964 - 13,466 33% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 20,000 2,977 6,053 4,281 - 13,947 30% Total Services & Charges 20,000 2,977 6,053 4,281 - 13,947 30% Capital - - - - - - 0% Total Expenditures 20,000 2,977 6,053 4,281 - 13,947 30% Net - - 481 2,682 (481) Cash Balance 1,739,495 1,739,495 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF Redevelopment Authority bonds (debt schedule #5) for the Palais Royale project. The debt service reserve will be used towards the last debt service payment due August 1, 2024. City of South Bend, Indiana Monthly Financial Report February 28, 2019 SBCDA 2003 Debt Reserve Debt Service Funds Redevelopment Commission Controlled Funds This fund receives revenue from interest earned on the fund's cash balance. Interest earned on the fund balance is transferred out to River West TIF Fund 324. Fund Name Fund Number 351 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 1,709 3,739 - - (2,739) 374% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,000 1,709 3,739 - - (2,739) 374% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 1,000 1,709 3,739 - (2,739) Cash Balance 996,959 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Debt service payments are due on February 1 and August 1. The first debt service payment is due August 1, 2018 and the final payment is due February 1, 2033. The debt service reserve will be used towards the last debt service payment. This fund is used to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. - The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining $10,825,000 was deposited into the 2018 TIF Park Bond Capital Fund 452 and will be used towards the approved capital projects (see Fund 452). - The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve fund are used to pay principal and interest on the bonds, the balance will be restored from TIF revenues. At the time of issuance, $993,495 was deposited into this fund to be held as a reserve until the bonds are paid off. City of South Bend, Indiana Monthly Financial Report February 28, 2019 2018 TIF Park Bond Debt Service Reserve Debt Service Funds Redevelopment Commission Controlled Funds Fund Name Fund Number 752 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,700 388 388 471 - 2,312 14% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,869,500 1,233,878 1,233,878 249,500 - 1,635,622 43% Total Revenue 2,872,200 1,234,266 1,234,266 249,971 - 1,637,934 43% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Debt Service - Principal 1,725,000 - - - - 1,725,000 0% Debt Service - Interest & Fees 1,136,269 - - - - 1,136,269 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 2,861,269 - - - - 2,861,269 0% Capital - - - - - - 0% Total Expenditures 2,861,269 - - - - 2,861,269 0% Net 10,931 1,234,266 1,234,266 249,971 (1,223,335) Cash Balance 1,444,758 772,202 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The South Bend Redevelopment Authority Funds records debt service payments received by the City that are passed through to the paying agent bank and the bondholders per bond agreements. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the Comprehensive Annual Financial Report (CAFR). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. This fund accounts for the bi-annual debt service principal and interest payments of Redevelopment Authority debt. Current debt includes: - 2013 Century Center Special Tax Bonds Refunding 2008 - debt payments paid for by River West TIF Fund (324), final payment 5/1/26, (debt schedule #62) - 2015 Eddy Street Commons-Lease Rental Revenue Bonds Refunding 2008 - debt payments paid for by River East Residential TIF Fund (436), final payment 2/15/33, (debt schedule #54) 2018 - The 2001/2011 Century Center Refunding Bonds (debt schedule #7) were paid off. The final payment was 2/1/18. The remaining cash balance at the trustee bank ($324,170.83) was deposited into COIT Fund (404). The 2008/2015 Eddy Street Commons Refunding Bonds (debt schedule #54) were paid off early. The final payment was 2/15/18. The remaining cash balance at the trustee bank ($60.85) was deposited into the River East Residential TIF Fund (436). The South Bend Redevelopment Authority receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. City of South Bend, Indiana Monthly Financial Report February 28, 2019 South Bend Redevelopment Authority Debt Service Funds Redevelopment Commission Controlled Funds Fund Name Fund Number 756 Fund Type Date Updated 3/15/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,500 440 440 292 - 2,060 18% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,715,500 857,500 857,500 856,500 - 858,000 50% Total Revenue 1,718,000 857,940 857,940 856,792 - 860,060 50% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 970,000 - - - - 970,000 0% Debt Service - Interest & Fees 741,369 - - - - 741,369 0% Grants & Subsidies - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,711,369 - - - - 1,711,369 0% Capital - - - - - - 0% Total Expenditures 1,711,369 - - - - 1,711,369 0% Net 6,631 857,940 857,940 856,792 (851,309) Cash Balance 2,584,730 2,575,437 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Smart Streets Debt Service Fund records debt service payments made on the 2015 Smart Streets bond that had a par amount of $25,000,000. The Smarts Streets project converted a number of downtown streets from one-way to two-way traffic and added amenities such as larger sidewalks, bicycle lanes, street trees to increase the attractiveness and economic vitality of the downtown area. The final payment is due February 1, 2037 (debt schedule #135). The debt service reserve amount will be used towards the last debt service payment. Capital expenditures of this bond are tracked in the Smart Streets Bond Capital Fund (753). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report February 28, 2019 Smart Streets Debt Service Debt Service Funds Redevelopment Commission Controlled Funds The River West TIF Fund (324) transfers money into this fund semi-annualy to cover debt service payments. The trustee bank receives the payments from the City and passes them through to the bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank.