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Home My WebLink About03212019 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 21, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 1 AGENDA REVIEW SESSION 1. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Revised Amendment No. 1 – Indiana Housing and Community Development Authority 1. Description: Extension of Original Agreement to December 31, 2019 to Identify and Control Lead Hazards in Eligible Housing Units 2. Amount: $143,906; Paid to City 3. Funding: CDBG Disaster Recovery Federal Funding through IHCDA REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of March 7, March 12, and March 19, 2019 2. PUBLIC HEARING A. New Massage Establishment Licenses 1. Chinese Massage Spa a) Location: 2614 S. Michigan Street b) Favorable Recommendations 2. Southside Massage Retreat a) Location: 401 E. Colfax Avenue, Suite 181 b) Favorable Recommendations 3. OPENING OF BIDS A. Century Center Upgrades and Renovation – Project No. 118-104A 1. Funding: Hotel/Motel Tax (7304.42010.000.0099) B. 2019 Street and Sewer Department Materials – Project No. 119-008 1. Funding: Streets, Curb & Sidewalk, Sewer Concrete, Sewer Ins., Water Works, Parks (202.0607.431.22.24/.30/.40; 23.02/.03/.20/.40;39.89; 641.0621.792.22.24/23.02/.03/.04; 202.0619.431.23.03/.24; 641.0625.792.22.24/23.04; 640.0620.811.22.24/23.24; 620.0640.606.23.30; 201.1101.452.39.89) C. Technology Resource Center – Project No. 118-090 1. Funding: RWDA TIF (324.1050.460.42.02) D. Main and Jefferson Earthwork – Project No. 119-022 1. Funding: RWDA TIF (324.1050.460.42.01); Studebaker/Oliver Grants (209.327.1001.469.31.06) E. Sale of City Owned Property 1. Location: 1143 E Corby Blvd. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 21, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 2 4. OPENING OF PROPOSALS A. Lawn Maintenance and Mentorship Program 1. Funding: VPA Maintenance (201.1101.452.39.89) 5. OPENING OF QUOTATIONS A. Howard Park Ice Skates and Sharpener 1. Funding: Insurance Fund, Cumulative Capital (226.0419.672.22.23/407.1101.452.42.01) 6. AWARD BIDS AND APPROVE CONTRACTS A. Three Twenty at the Cascade - Exterior Insulation and Finish System – Project No. 118-074B - R 1. Company: Skyline Plastering, Inc. 2. Amount: $561,500; Base Bid plus Alternate No. 3 3. Funding: REDA TIF (429.1050.460.42.02) B. Extend Award of One (1) or More, 2018 or Newer Emergency Medical Vehicles 1. Company: Horton Emergency Vehicles 2. Amount: $259,760 3. Description: Extend Bid Award of September 25, 2018 for Additional Vehicle for Fire Department 4. Funding: Fire Department Capital (287.0902.421.43.02) 7. REJECT BIDS A. Three Twenty at the Cascade - Composite Wall Panels – Project No. 118-074C 1. Reason: Sole Bid Non-Responsive 2. Funding: REDA TIF (429.1050.460.42.02) 8. AWARD QUOTATIONS AND APPROVE CONTRACTS A. 2019 Venues, Parks and Arts Cemetery Mowing 1. Company: Michiana’s Four Seasons Landscaping 2. Amount: $43,180; Base Quote plus Alternate No. 1 3. Funding: VPA Maintenance (201.1101.452.39.89) B. Lot 12 US 31 Industrial Park - Landscape Work – Project No. 119-029 1. Company: Fuerbringer Landscaping and Design, Inc. 2. Amount: $52,110 3. Funding: RWDA TIF (324.1050.460.42.01) C. Century Center Site Improvements – Project No. 118-101 1. Company: Acorn Landscaping LLC 2. Amount: $131,069.02; Base Quote Only 3. Funding: Hotel/Motel Tax (7304.42010.000.0099) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 21, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 3 9. CHANGE ORDERS A. Miami Street Basin Drainage Improvements – Project No. 116-082C 1. Company: HRP Construction, Inc. 2. Change Order No.: 1 3. Increase Amount: $8,780; Additional One-Hundred, Thirty-Nine (139) Days 4. Percent of Increase: 1.78% 5. Revised Contract Amount: $501,780 6. Revised Contract Completion Date: May 12, 2019 7. Funding: SSDA TIF (430.1050.460.42.01) B. Erskine Clubhouse Renovation – Project No. 116-108 1. Company: Ziolkowski Construction, Inc. 2. Change Order No.: 10 3. Increase Amount: $14,689 4. Percent of Increase: 1.36% 5. Total Percent of Change: 20.35% 6. Revised Contract Amount: $1,091,531 7. Funding: VPA Capital (201.1101.452.42.01) 10. PROJECT COMPLETION AFFIDAVITS A. Edison Production Well #2A Rehabilitation – Project No. 118-103 1. Company: Peerless-Midwest, Inc. 2. Final Contract Amount: $63,140 3. Funding: Water Works O&M (620.0640.602.31.06) B. Olive Production Well #6 Rehabilitation – Project No. 118-102 1. Company: Peerless-Midwest, Inc. 2. Final Contract Amount: $63,237 3. Funding: Water Works O&M (620.0640.602.31.06) 11. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Water Treatment Chemicals 2019-2020 1. Funding: Various Operational Budgets B. One (1) or More, 2018 or Newer, Truck Mounted Automatic Pothole Patcher – Spec D 1. Funding: Street Department Capital Lease (202.0607.431.38.01/.02) C. One (1) or More, 2019 or Newer, One-Ton Crew Cab Four Wheel Drive Pick-Up Truck – Spec E 1. Funding: Sewer Department Capital (642.0621.415.43.02) D. Seventeen (17), More or Less, 2019 or Newer, Mid-Size Four Door Hybrid Sedan Automobiles – Spec H CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 21, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 4 1. Funding: Police Department Capital Lease; Water Works and Fire Department Capital (101.0801.421.38.01/.02; 622.0640.415.43.02; 287.0902.422.43.02) E. One (1) or More, 2019 or Newer, 18,000lb. Four Wheel Drive Chassis with Custom Flat Bed – Spec I 1. Funding: Street Department Capital Lease (202.0607.431.38.01/.02) F. Commerce Center-Architectural Precast Panels – Project No. 119-030 1. Title Sheet 2. Funding: REDA TIF (429.1050.460.42.02) 12. RESOLUTIONS A. No. 09-2019 – A Resolution of the South Bend Indiana Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Street Department 2001 New Holland LS 180 Skid Loader B. No. 10-2019 – A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement Gift of Firearm to Police Officer Ron Glon C. No. 11-2019 – A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Posthumous Gift of Firearm to Father of Officer Donald Knabenshue 13. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement – La Casa de Amistad, Inc. 1. Description: Event Marketing and Promotional Services to Support West Side Main Streets Initiative 2. Amount: $26,000 3. Funding: COIT (404.1001.460.39.79) B. Contract – Rebuilding Together, St. Joseph County, Inc 1. Description: Provide Home Repairs for Low-Moderate Income Owners in the Far West Side Neighborhood 2. Amount: $130,000 3. Funding: CDBG (212.1001.460.39.30 ) C. First Amendment to Actuarial Services Agreement – Cavanaugh Macdonald Consulting, LLC 1. Description: Required Change in Actuarial Valuation of Old Police and Fire Pension Plan due to Inclusion of Asset Return Projections 2. Amount: $1,600; New Total $8,000 3. Funding: Police/Firefighters Pension Fund (701.0903.645.31.06/702.0803.645.31.06) D. Letter of Engagement – H.J. Umbaugh & Associates CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 21, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 5 1. Description: Bond Continuing Disclosure Services for Outstanding Debt Issuances 2. Amount: NTE $15,000 3. Funding: General Fund (101.0401.415.31.06) E. Proposal – Keramida, Inc. 1. Description: Organic Resources Facility Well Redevelopment, Groundwater Statistical Analysis and Technical Evaluation 2. Amount: $6,600 3. Funding: Organic Resources Other Contractual (641.0631.793.63.35) F. Proposal – EnviroSolutions, Inc. 1. Description: Water Works 2019 Semiannual Groundwater Sampling and Reporting 2. Amount: $13,185 3. Funding: Water Works Operating Fund (620.0640.602.31.06) G. Software Quote – MicroIntegration Holdings, LLC 1. Description: OneView Call Reporting and Analytics 2. Amount: $6,311.25 3. Funding: IT Operating (279.0672.415.36.04) H. Service Agreement – Responder Biomedical Services, LLC 1. Description: Inspect and Service South Bend Police Department AED Units 2. Amount: $4,860 3. Funding: Other Operational Supplies (101.0801.421.22.24) I. Amendment No. 1 to Professional Services Agreement – EPOCH Architecture + Planning 1. Description: Additional Architectural Design Services for Tech Resource Center Project 2. Amount: $13,000 3. Funding: RWDA TIF (324.1050.460.42.02) J. Addendum to Contract – 1st Source Bank 1. Description: 2019 Banking Services Renewal from April 1, 2019 to March 31, 2021 K. Special Purchase (Compatibility) – Word Systems, Inc. 1. Description: Compatible iRecord System Upgrade for the Police Department 2. Amount: $100,241.45; Total for Five (5) Years 3. Funding: IT Leasing/Professional Services (279.0672.415.38.01/.02; 279.0672.415.31.06) L. Trade Agreement – Smith & Wesson 1. Description: Replace Existing South Bend Police Officer Duty Issued Guns with New Guns M. Special Purchase (Impairment of Functioning of Agency) – JG Uniforms CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 21, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 6 1. Description: South Bend Police Department Ballistic Vest Outer Carriers due to Contract expiring in 2014 2. Amount: $29,126.60 3. Funding: Operating Supplies/Uniforms (101.0801.421.22.05) N. Professional Services Agreement – Black and Veatch Corporation 1. Description: Data Collection, Existing Model Updates, and Model Calibration for Water Treatment Improvements Sequencing Plan 2. Amount: $89,478 3. Funding: Water Works Operations/Engineering (620.0640.658.31.02) O. Professional Services Agreement – Shive-Hattery 1. Description: Pre-Design Study and Report for Fire Stations Nos. 3 and 6 2. Amount: NTE $6,750 3. Funding: Capital Building Improvements (287.0902.422.42.02) P. Professional Services Agreement – DLZ Indiana, LLC 1. Description: Engineering and Right-of-Way Services for Replacement of Douglas Road Lift Station 2. Amount: $108,800 3. Funding: Douglas Road (DRDA) TIF (435.1050.460.31.02) Q. Dedicated Improvements Agreement – Matthews LLC 1. Description: Ensure Proper Reconstruction of City Right-of-Way for Commerce Center R. Temporary Storm Sewer Access Agreement – Matthews LLC 1. Description: Temporary Use of City Storm Sewer for Parking Lot Located at Madison Street near Niles Avenue for Commerce Center S. Special Purchase (Compatibility) – Stryker Medical 1. Description: Replace Stair Chairs and Current Power-PRO Cots with Power- LOAD Cots Compatible with Ambulance Mechanical Loading 2. Amount: $262,978.56 3. Funding: Equipment Purchases/Materials and Equipment (287.0902.422.43.10) T. Services Agreement – County Line Landfill Partnership (Republic) 1. Description: Disposal of Special Waste 2. Amount: 2019: $30.28/Ton; 2020: $31.19/Ton; 2021: $32.13/Ton 3. Funding: Waste Water Operations (641.0630.793.63.36) U. Professional Services Agreement – American Structurepoint, Inc. 1. Description: Pinhook Water Treatment Plant Improvements 2. Amount: NTE $179,400 3. Funding: Water Works Capital (622.0640.415.43.62) 14. LICENSES AND PERMITS CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 21, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 7 A. Licenses 1. Type: Massage Establishment Renewal a) Applicant: Top Oriental Massage (1) Location: 421 N. Hickory Road (2) Favorable Recommendations b) Applicant: Rachael T. Massage and Essential Oils (1) Location: 616 E. Colfax Avenue (2) Favorable Recommendations c) Applicant: South Bend Massage and Healing (1) Location: 115 N. William Street (2) Favorable Recommendations B. Sidewalk Café 1. Applicant: J and B Hideaway LLC d/b/a The Hideaway at The LaSalle 2. Location: 237 N. Michigan St. 3. Dates/Times: Sunday to Thursday; 4:00 p.m. to 12:00 a.m., Friday and Saturday; 1:00 p.m. to 12:00 a.m. 4. Favorable Recommendations C. Long Term Occupancy Permit 1. Applicant: FA Wilhelm Construction Co. 2. Project Location: Commerce Center, 401 East Colfax Ave. 3. Dates: January 1, 2019 – April 1, 2020 15. TRAFFIC CONTROL DEVICES A. New Installation – No Parking Any Time 1. Location: Niles Avenue between LaSalle and Colfax 2. All criteria has been met 16. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: Messer, LLC 1. Description: Transfer of Ownership from Linde LLC to Messer LLC 2. Location: 3809 W. Calvert Street 17. RATIFY BONDS A. Excavation Bonds 1. McConnell Excavating, LTD, Approved effective February 15, 2019 B. Occupancy Bonds 1. McConnell Excavating, LTD, Approved effective February 15, 2019 2. The Davey Tree Expert Company, Approved effective March 8, 2019 18. CLAIMS CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 21, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 8 19. PRIVILEGE OF THE FLOOR 20. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.