HomeMy WebLinkAbout07/31/12 Board of Public Works Claims ReviewCLAIMS REVIEW MEETING JULY 31, 2012 252
A Claims Review Meeting of the Board of Public Works was convened at 8:35 a.m. on Tuesday,
July 31, 2012, by Board President Gary Gilot with Boards Member Donald Inks and Michael
Mecham present.
APPROVE TRAFFIC CONTROL DEVICE
Upon a motion made by Mr. Inks, seconded by Mr. Mecham and carried, the following traffic
control device was approved:
NEW INSTALLATION: Reserved Handicapped Accessible Parking Space Sign
LOCATION: On the East Side of Lafayette Blvd., First Spot North of
Jefferson Blvd.,
REMARKS: All Requirements have been met
AWARD BID AND APPROVE CONTRACT— PURCHASE OF ELECTRICAL EQUIPMENT
FOR THE UNION STATION TECHNOLOGY CENTER — PROJECT NO 112-046 (AEDA
MF
Mr. Gilot stated that bids were received for the above project on July 19, 2012. In a memo to the
Board, Mr. John Engstrom, Engineering, advised that after reviewing those bids, the review
committee, made up of representatives from Engineering, Community and Economic
Development, and Union Station, recommended that the Board award Item No. 1, the critical
equipment, to the lowest responsive and responsible bidder, All Phase Electrical Supply Co.,
Inc., 1385 North Bendix Drive, South Bend, Indiana, in the amount of $1,209,000.00. In his
memo, Mr. Engstrom noted that MacAllister Machinery bid only sections 2H and 2I of Item No.
1, and is therefore found non - responsive. Mr. Gilot stated the review team is still evaluating the
other items in the specifications and will come back to the next Board meeting with their
recommendation. Therefore, Mr. Mecham made a motion that the recommendation be accepted
and the bid be awarded and the contracts approved as outlined above. Mr. Inks seconded the
motion, which carried.
APPROVE CLAIMS
Mr. Inks stated that a request to pay claims has been received by the Board; each claim is fully
supported by an invoice; the person receiving the goods or services has approved the claims; and
the claims have been filed with the City Fiscal Officer and certified for accuracy.
Mr. Inks stated the following claims were submitted to the hoard for gnnrnvnl
Name
- - - -- - -
Amount of Claim
rr-
Date
City of South Bend
$1,193,517.63
7/31/2012
City of South Bend
$1,398,990.30
7/31/2012
i nererore, Mr. inks matte a motion that after review of the expenditures, the claims be approved
as submitted. Mr. Gilot seconded the motion, which carried.
ADJOURNMENT
There being no further business to come before the Board, upon a motion made by Mr. Inks,
seconded by Mr. Mecham and carried, the meeting adjourned at 8:40 a.m.
r
inda M. Martin, Clerk
BOARD OF PUBLW WORKS
4 '&^
.,- -iv°Iark W. Neal, Member
Michael C. Mecham, President