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HomeMy WebLinkAbout02262019 Board of Public Works MeetingAGENDA REVIEW MEETING FEBRUARY 21, 2019 40 Mr. Gilot questioned why this was being done as an open market agreement. Ms. Boyles stated the project was bid twice and no quotes were received. When they went to the open market for quotes they received this one (1). No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 11:00 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President Elizabeth A. Maradik, Member Therese 7.�Do�u,Member Su , nna M. Fritz, erg;-- 1 ember ' uIlLdw. Tj�a O'Sullivan, Member ATTEST: Linda. M. Martin, Clerk REGULAR MEETING FEBR"UARY 26. 2019 The Regular Meeting of the Board of Public Works was convened at 9:35 on Tuesday, February 26, 2019, by Board Member Elizabeth Maradik, with Board Members Therese Dorau, Suzanna Fritzberg, and Laura O'Sullivan present. Board President Gary A. Gilot was absent. Also present was Board Attorney Clara McDaniels. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Dorau, seconded by Ms. Fritzberg and carried, the minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on February 7, February 12 and February 19, 2019, were approved. PUBLIC HEARING — NEW MASSAGE ESTABLISHMENT LICENSE - NEW YOU OASIS LLC Ms. Maradik advised that this was the date set for the Board's Public Hearing concerning a massage license application for New You Oasis LLC., 910 E. Ireland Rd., South Bend, IN. It was noted favorable recommendations were received from Area Plan Commission and the Police Department. She opened the Hearing for comments. Mr. Kyle Griggs, Business Owner was present and spoke in favor of the license. He stated the business was established last year and provides flotation therapy, massage, and has an aesthetician on staff. Mr. Griggs noted his business is the second flotation establishment for the area, with the other one located in Granger. He stated he hopes to bring people to the south side of town and hopes his business will help with the development of that area. Ms. Dorau questioned if there are any special inspections that need to be done for the water in the flotation tanks. Mr. Griggs stated the tanks have devices for sanitation, but there are no special requirements for permitting. He noted the Health Department already came in for an inspection and his business passed. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Ms. Dorau, seconded by Ms. Fritzberg and carried, the license was recommended for approval. REGULAR MEETING FEBRIIARY 26, 2019 41 AWARD BID — MISHA WAKA AVF,NIJE TRAFFIC; SIGNALS AT FIRE STATION NO. 9 - PROJECT NO. 117-120A LRSA TRAFFIC SIGNAL MAINTENANCE/EM5 CAPITAL Mr. Roger Nawrot, Engineering, advised the Board that on February 12, 2019, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Nawrot recommended that the Board award the contract to the lowest responsive and responsible bidder Pemberton Davis Electric, Inc., 916 E. McKinley Ave., Mishawaka, IN 46545 in the amount not to exceed $171,285.37 for Divisions A and B. Therefore, Ms. Doran made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. AWARD BID — 2019 CONTRACT FOR TRUCKING OF BELT PRESSED BIOSOLIDS FOR LAND APPLICATION(ORGANIC RESOCJRCES/CONTRACTUAL, SERVICES OTHER) Mr. Jacob Klosinski, Utilities, advised the Board that on February 12, 2019, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Klosinski recommended that the Board award the contract to the lowest responsive and responsible bidder Trucks R Us, Inc., 23942 State Road 2, South Bend, IN 46619 in the amount of $114.00 per truck, per hour. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. AWARD BID — NORTH STATION WELL NO. 1 REPLACEMENT — PROJECT NO. 117- 031R (WATERWORKS) Ms. Becca Plantz, Engineering, advised the Board that on February 12, 2019, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Plantz recommended that the Board award the contract to the lowest responsive and responsible bidder Peerless Midwest, Inc., 55860 Russell Industrial Parkway, Mishawaka, IN 46545 in the amount of $532,763. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. AWARD QUOTATION —_CODE ENFORCEMENT OFFICE IMPROVEMENTS CODE ENFORCEMENT CAPITAL) mm Mr. Adam Parsons, Facilities Management, advised the Board that on February 12, 2019, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Parsons recommended that the Board award the contract to the lowest responsive and responsible bidder, Brown and Brown General Contractors, Inc., 124 S. Elkhart St., Wakarusa, IN 46573, in the amount of $4,776. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. AWARD QUOTATION — CENTURY CENTER SITE SIGNS — PROJECT NO. 118-035B (HOTEL/MOTEL TAX) Ms. Becca Plantz, Engineering, advised the Board that on January 22, 2019, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Plantz recommended that the Board award the contract to the lowest responsive and responsible bidder, Burkhart Sign Systems, 1247 Mishawaka Ave., South Bend, IN 46615, in the amount of $149,430. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the quotation be awarded subject to Board of Zoning Appeals approval. Ms. Fritzberg seconded the motion, which carried. APPROVE CHANGE ORDER NO. 2 (FINAL) — LIGHT UP SOUTH BEND RIVERSIDE LIG11TING — PROJECT NO.. 118-01 1rh COT Ms. Maradik advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 (Final) on behalf of Martell Electric, LLC, 4601 Cleveland Road, South Bend, IN 46628, indicating the contract amount be increased by $7,961.20 for a new contract sum, including this Change Order, in the amount of $103,189.20. Upon a motion made by Ms. Dorau, seconded by Ms. Fritzberg and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 4 — FIRE STATION NO. 9 — PROJECT NO. 116-012 FIRE STATION NO.9 CAPITAL Ms. Maradik advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 4 on behalf of Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, IN 46628, indicating the contract amount be decreased by $22,757 for a new contract sum, including this REGULAR MEETING FEB.RUARY26 2019 42 Change Order, in the amount of $3,645,102. Upon a motion made by Ms. Doran, seconded by Ms. Fritzberg and carried, the Change Order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - CENTURY CENTER K ITCHENDOOR INSTALLATION -PROJECT NO. 11 8-QMB Jl­10jL/MOTEL TAX � Ms. Maradik advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Larson Danielson Construction Co., Inc., 302 Tyler St., LaPorte, IN 46350, for the above referenced project, indicating a final cost of $17,975.11. Upon a motion made by Ms. Dorau, seconded by Ms. Fritzberg and carried, the Project Completion Affidavit was approved. KIMPROVEMENTS -. PROJECT NO. 118-017 (SEWER CONTRACTUAL) Ms. Maradik advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Selge Construction Co., Inc., 2833 S. I Ph Street, Niles, MI 49120, for the above referenced project, indicating a final cost of $98,240.00. Upon a motion made by Ms. Dorau, seconded by Ms. Fritzberg and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - MORRIS THEATER MEZZANINE HANDRAILS -PROJECT NO. 118-081 (MPAQCAR11AW Ms. Maradik advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Larson -Danielson Construction Co., Inc., 302 Tyler St., LaPorte, IN 46350, for the above referenced project, indicating a final cost of $23,525. Upon a motion made by Ms. Doran, seconded by Ms. Fritzberg and carried, the Project Completion Affidavit was approved. APPROVAL OF RE 9STREET AND SEWER DEPARTMENT .,,CURBS k SIDEWAL SS- P In a memorandum ng, requested advertise for the receiptpermission to a motion made by Ms. Doran, seconded by Ms. Fritzberg and carried, the above request was approved. RECEIPT OF BIDS AND TITT P 90 (RWDA TID. In a memorandum to the Board, Mr. Zach Hurst, Engineering, quested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Dorau, seconded by Ms. Fritzberg and carried, the above request to advertise s approved, and the Title Sheet was approved and signed. SAFE or: CITY -OWNED PROPERTY -- 1 �143 E. CORBY BLVD. In a memorandum to the Board, Mr. Andrew Netter, Community Investment, stated his department has received an application to purchase vacant City -owned property at the above address. He noted in his memorandum that he has determined that the City has no need for the property; the intended use of the petitioner is appropriate; and the petitioner is eligible to purchase the property as an abutting property owner. Mr. Netter stated he is therefore requesting to advertise the sale of the property per I.C. 36-1-11-5, Upon a motion made by Ms. Dorau, seconded by Ms. Fritzberg and carried, the above request was approved. APPROVAL. OF REQUEST"TO ADVERTISE FOR THE RECEIPT OF BIDS A ITLE SHEET - CENTURY CENTER UPGRADES AND RENOVATIONS - PROJECT NO. 118- In a memorandum to the Board, Ms. Becca Plantz, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet, Upon a inotion made by Ms. Doran, seconded by Ms. Fritzberg and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. REGULAR MEETING FEBRUARY 26 2019 43 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET— MAIN AND JEFFERSON EAR'I'FIWORK — PROJECT NO. 11 9-022(RWI)A T><F) In a memorandum to the Board, Mr. Kyle Silveus, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Dorau, seconded by Ms. Fritzberg and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR PROPOSALS — 2019.LAWN MAINTENANCE AND MEN'TORS111P PROGRAM (VPA MAINTENANCE In a memorandum to the Board, Mr. Patrick Sherman, VPA, requested permission to advertise for the receipt of proposals for the above referenced program. Therefore, upon a motion made by Ms. Doran, seconded by Ms. Fritzberg and carried, the above request was approved. APPROVAL OF AGREEMENTS/CON`I"RACI`S/PROPOSAt,SIADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for rc�va�: _ 7a Type Business Description Amount/ Motion/ Funding Second Agreement Habitat for Development Subsidy to $51,347 Dorau/Fritzberg Humanity of Rehab Foreclosed Property (NSP3) St. Joseph at 1217 Miner St. to be sold County, Inc. to Low -Moderate Income Buyer Eighth Urban Additional Funding for West $200,000; Dorau/Fritzberg Addendum to Enterprise Side Main Streets Fagade New Total Agreement Association of Matching Grant Program $1,121,000 South Bend, (COIT) Inc. Agreement Neighborhood Neighborhood Programs and NTE Dorau/Fritzberg Resources & Services Support $100,000 Technical (Neighbor - Services Corp. hood d/b/a Organiza- Neighborhood j tion Support) Resources Connection Agreement for The Dugout RFP Agreement for Branded Price per Dorau/Fritzberg Goods and Sporting Clothing and Accessories Item Services Goods (Various Department Funding) Agreement Roberts Authorize Entry upon Public N/A Dorau/Fritzberg Environmental Property for Drilling Services, LLC Purposes and Revocable Permit for Environmental Remediation Purposes at 3502 W. Sample St. Professional Jacob Burnett IT Project Portfolio $20,000 Dorau/Fritzberg Services Management (IT Agreement Professional Memorandum United Way of _ Neighborhood Programs and _Services) NTE $25,000 Dorau/Fritzberg of St. Joseph Services (EDIT) Understanding County Open Market Ritschard Unity Gardens Learning $69,160 Dorau/Fritzberg Contract Bros., Inc. Center Site Improvements — (RWDA TIF) Project No. 117-05OR Professional Lawson -Fisher 2019 FERC Dam Safety $3 300 Dorau/Fritzberg Services Associates, Surveillance and Monitoring (Engineering Agreement P.G. Report for South Bend Dam Professional Services) REGULAR MEETING FEBRUARY 26, 2019 APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license applications were presented fhr:innrnvn1- 44 Applicant Description Location Motion Carried Sai Shakti Massage and License Renewal - 115 N. William Street Dorau/Fritzberg �HealinS Massa Establishment -X�gi�stics Triple Trailer Permit 1530 S. 0 Five —Street -Dorau/FritzbeKg APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Dorau, seconded by Ms. Fritzberg and carried, the following traffic control device request was approved: NEW INSTALLATION AND REMOVAL: DESCRIPTION: REMARKS: Bureau of Motor Vehicles Guide Signs Remove Existing BMV Guide Sign at 702 N. Michigan and Install Two (2) New BMV Guide Signs at Intersection of S. Michigan St. and E. Ireland Rd. All criteria has been met RATIFY APPROVAL A D OCC UPANCY BONDS Ms. Donna Hanson, Division of Engineering, recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as fn11nAx,Q- Business Bond Type Approved/ Released Effective Date Christman Construction, LLCF Occupancy Appr oved _.j. February 8, 2019 Ms. Dorau made a motion that the bond's approval as outlined above be ratified. Ms. Fritzberg seconded the motion, which carried. APPROVE CLAIMS Ms. Dorau stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim� Date City C t Efty of South Bend $5,252,692.47 02/22/2019 "I City of South Bend $3,170,511.32 02/26/2019 U.S. Bank National Association; Charles Black enter; —$4-9,231k- ---6-2—/14/2019 itisition No. 102 County Styli Consortium$491721-56 0:2/19/20119 St. Jose)11 County Housing Consortium —$25—,17-3.8-2T 02� 02/19/2019 19/2019 Therefore, Ms. Dorau made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Fritzberg seconded the motion, which carried. ADJO LRNMEYI- There being no further business to come before the Board, upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the meeting adjourned at 9:51 a.m. BOARD OF PUBLIQ_W0,R,KS Gary A. Gilot, President Elizabeth A---- �axadiC,-KFen Member Therese J. Dorati, Member REGULAR MEETING FEBRU'ARY 26. 20,19 45 Stwanna M. ^ rit ber , Member r � 1.1u u 'Sulfiro iiY-Meinber ". -_ ATTEST: rYda M. M n ,�1er1: