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HomeMy WebLinkAboutTask Order No 6 - Stantec Consulting - Renegotiations of CSO LTCP1316 COUNTY —CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1 930 t nt � 1865 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR PUBLICBOARD OF WORKS March 12, 2019 Mr. T. Joe Johnson Stantec Consulting Services, Inc. 350 N. Orleans St., Ste. 1301 Chicago, IL 60654 RE: Task Order No. 6 Dear Mr. Johnson: PHONE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on March 12, 2019, approved the above referenced Task Order No. 6 for support for the renegotiations of the CSO Long Term Control Plan in the amount, not to exceed $200,000. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK LAURA O'SULLIVAN THERESE J. DORAU Attachment A TASK ORDER 6 2019 CSO LTCP NEGOTIATIONS SUPPORT This Task Order is made this the Q day of (, 2019 by and between the Board of Public Works, City of South Bend, Indiana ("CLIENT") and Stantec Consulting Services Inc. ("CONSULTANT") pursuant to the terms and conditions set forth In the Master Services Agreement executed beeen the arties on the ltlr day of April, 201'7, ("Agreement") and extended by change order on the .m day of 2019„ which are incorporated this 'Task Order by reference. 1. The CLIENT Project Number for this Task Order is 117-056. The CLIENT Contract Number and Job Number shall be referenced in each invoice submitted by CONSULTANT to CLIENT under this Task Order. CLIENT seeks consultant team support for ongoing analyses, communications, and meetings related to the pursuit of modifications to the City's current Combined Sewer Overflow (CSO) Long-term Control Plan (LTCP). 2. The Services performed by CONSULTANT under this Task Order will be performed on an "on - call" basis in response to direction from the CLIENT or regulatory request. CONSULTANT will review the requirements associated with requests for additional analysis or information and advise the CLIENT if a request is considered outside of the scope of this agreement, or if the effort required would exceed the budget established for services under this task order. The specific types of services that may be requested by CLIENT under this task order are described below: Task 6.1: Meetings with Regulatory Agencies — CONSULTANT will coordinate with CLIENT to plan, schedule, prepare for, participate in, and document meetings with regulatory agencies. It is assumed that meetings will be held in South Bend, Chicago or Indianapolis. Services under this task may include, but are not limited to: - Coordination of schedules, distribution of invitations for meetings, - Preparation/distribution of agendas for meetings - Coordination of meeting preparation calls between CONSULTANT team members, CLIENT legal team, and/or CLIENT staff Preparation of presentation slides or other documents for use in meetings Participation in meetings in person or via conference call - Preparation and distribution of written meeting notes. Task 6.2: Collection System Hydraulic Modeling and Analysis — In response to direction from CLIENT, CONSULTANT shall perform services related to the continued refinement, calibration, and/or application of the City's collection system model as required to respond to CLIENT or Regulatory Agency requests. Modeling services may include modification of the collection system model to reflect revised simulation conditions or improvement configuration, performance of model simulations, documentation of model results, and senior level quality reviews of model analyses. Results from model simulations will be documented in technical memoranda that include detailed references to the date and name of the model input files used as the basis for each analysis. Task 6.3: Water Quality Modeling and Analysis — In response to direction from CLIENT, CONSULTANT shall provide services related to the performance and documentation of additional water quality model simulations and analysis as required to respond to CLIENT or Regulatory Agency requests Modeling services may include modification of the St. Joseph River water quality model to reflect revised simulation conditions or CSO overflow conditions, performance of model simulations, documentation of model results, and senior level quality reviews of model analyses. Results from model simulations will be documented in technical memoranda that include detailed references to the date and name of the model input files used as the basis for each analysis. Task 6.4: SAGE Plan Concept Design - CONSULTANT will perform conceptual design analyses as required to revise and improve the projected performance of the City's SAGE Plan to CSO management. Specific analyses will be performed based on discussions with CLIENT and/or Regulatory Agency requests. Analyses may be required to address issues such as those listed below: o Development of design details for modification of existing regulators and/or dry weather flow (throttle) pipes, revising the size and configuration of the regulators, preliminary design of weir lengths and elevations, gate locations, and installation of gate controls with level sensors to reduce CSO frequency, duration, or volume • Extension of the proposed CSO relief sewer from the upstream location at CSO 006 to CSO 008 to further reduce CSO frequency, duration or volume in the reach of the river downstream of the East Race • Development of conceptual design details including adjusted storage volumes, site and interceptor modification layouts, hydraulic profiles, and sewer configurations for the proposed storage facilities at the South Bend WWTP, Memorial Park, and near the intersection of Randolph and Sampson Streets • Modification or enhancement of the existing CSONet Smart Sewers system to improve the control of flows within the local collection system and reduce CSO overflow volume • Development of revised cost estimates or implementation schedules Conceptual design analyses performed will be documented technical design memoranda that include conceptual drawings, a summary of key design criteria/parameters, an opinion of probable construction cost (AACE Class 4), and a summary of major constructability or implementation challenges. Task 6.5: Financial Capability Assessment (FCA) Updates — If requested by CLIENT, CONSULTANT will provide service associated with the explanation, refinement, or modification of the 2016 Financial Capability Assessment as required to respond to CLIENT or Regulatory Agency request. Task 6.6: LTCP Team Strategy Meetings - CONSULTANT team members will participate in periodic strategy calls or meetings with the CLIENT and the Legal team to assist in development of a negotiation strategy and identify discussion topics for regulatory meetings as discussed in Task 5.1. If directed by CLIENT, CONSULTANT will prepare written meeting notes to document discussions during these meetings. Task 6.7: Advisory Committee Meetings — If directed by the CLIENT, CONSULTANT will coordinate with CLIENT to plan, schedule, prepare for, participate in, and document a meeting with the CLIENT's CSO LTCP Advisory Committee. It is assumed that meetings with the Advisory Committee will be held in South Bend at a location arranged by the CLIENT. CONSULTANT will support CLIENT in efforts to coordinate Advisory Committee meetings, but all direct communication with the Advisory Committee will be through the CLIENT. Services under this task may include, but are not limited to: .. Coordination of schedule - Preparation of agenda for meetings - Coordination of meeting preparation calls between CONSULTANT team members, CLIENT legal team, and/or CLIENT staff .. Preparation of presentation slides for use in meeting Participation in meeting in person Preparation and distribution of written meeting notes. Project Management: CONSULTANT will manage and monitor the delivery of services under this task order and communicate progress with the CLIENT on a regular basis. CONSULTANT will track project progress using earned value management tools and provide summaries of progress and expenditures by task to the CLIENT with each invoice. The Project Schedule is as follows: Services under Task Order 06 will begin upon receipt of authorization to proceed from the CLIENT and will continue as needed to prepare for and respond to the Regulatory meetings and discussions through September 30, 2019. 4. The Compensation to be paid to CONSULTANT for the performance of the Services under this Task Order is set forth in Appendix I (Compensation), attached hereto and incorporated herein by reference. [Signature Page follows] CITY OF SOUTH BEND, INDIANA STA"'EC CONSULTING SERVICES, INC. BOARD OF PUBLIC WORKS Printed Name and Title ltrtc Y "' 1. .. 350 N. Orleans Street Suite 1301 Street Address P.O. Box Chicago, Illinois �.............60654 City, State Zip 312.831.3000 312.831.3999 Telephone Fax Engineer License or Firm's Certiftcate number: 062.045393 .. State o,(,.. 1 ingis Consultant Designated Representative Name: Joe Johnson Address. 350 N. Orleans Street, Suite 1301 Chicago, Illinois, 60654 Gary G, t, President ...e .. ,1 bra O'Sullivan, Member Elizabeth Maradik, Member Therese Dorau, Mcniber Suzanna Fritzberg, Member ATTEST: ,r Linda Martin, Clerk Date:..../....................................................... City (Client) Designated Representative: Name: Kieran Fahey Title: Director, Long-term Control Plan Appendix I (Compensation) TASK ORDER 06 COMPENSATION COMPENSATION 1.1 CLIENT shall pay the CONSULTANT on an hourly basis for services performed in response to direction from the CLIENT on an "on -call" basis. Compensation shall be in accordance with the fee schedules attached for CONSULTANT and SUBCONSULTANT staff. Reimbursable direct expenses (materials, travel, lodging, communications, etc.) will be billed and paid for at 110% of cost. An administrative charge of 10% will be billed and paid on SUBCONSULTANT costs. CONSULTANT's total compensation for services requested in this Task Order shall not exceed $200,000 without prior written approval from the CLIENT. 1.2 CONSULTANT shall monitor actual and projected expenditures under this Task Order and provide to the CLIENT an updated summary of services provided (itemized by CONSULTANT and SUBCONSULTANT), billings to date, and budget remaining with each monthly invoice. CONSULTANT shall not perform services that would result in billings above the not -to -exceed compensation amount of $200,000 without prior written approval from the CLIENT. 1.3 Electronic payment may be made to the following address: BANK NAME: BANK ADDRESS: ACCOUNT #: ACCOUNT NAME: ROUTING/TRANSFER # FOR ACH: ROUTING/TRANSFER # FOR WIRES 1.4 Mail / Lock Box Stantec Consulting Services Inc. 13890 Collections Center Drive Chicago, IL 60693 Attn: Accounts Payable Bank of America 100 North Tryon Street Charlotte, NC 28202 3752096026 Stantec Consulting Services, Inc. 111000012 026009593 STANTEC BILLING RATES - 2019 SOUTH BEND CSO LTCP SUPPORT Billing Level/Stantec Staff Level 6 Morrison, Maxwell Level 7 Billing Rate Pdroject Ro Wid Project Acountant $ 110 $ 116 Kelly, Deborah Project Accountant Level $ 121 Level $ 131 Harden, Ethan Financial Analyst Level10 Thomas, Anita Level 11 GIS Specialist 137 147 Madara, Melissa Professional Civil Engineer Level12 $ 166 Chelupati, Krishna Senior Civil Engineer Flynn, Patrick Senior Civil Engineer Stepina, Nicholas Senior Civil Engineer Level13 $ 185 Level14 $ 201 Conway, Shannon Principal Hydraulic Modeler Level15 $ 211 Chan, Carl Networks Discipline Lead Conway, Shannon Principal Hydraulic Modeler Gallagher, Daniel Principal Civil Engineer Levell6 $ 225 Johnson, Joe Principal Project Manager Level17 $ 257 Malesky, Carol Principal Financial Consultant Schillaci, Joe Area Manager Level18 $ 300 Searles, Sean Sr. Principal Consultant Goldwater, David Client Service Manager I a AMIRICAN STRUCTUNREP INT I N C, Utility Infrastructure Category Rates CATEGORY RATE Principal $300.00 Senior Engineer $230.00 Project Manager $215.00 Project Engineer $165.00 Staff Engineer $110.00 Senior Technician/Designer $135.00 Sr. Environmental Specialist $190.00 Environmental Specialist $125.00 Staff Scientist $85.00 Senior Architect/Planner $175.00 Project ArchitectlPlanner $140.00 Staff Architect/Planner $110.00 Registered Land Surveyor $165.00 Survey Crew Chief $120.00 Survey Crew Mem $75.00 Resident Proj. Rep. $135.00 Construction Inspector $100.00 Senior IT Consultant $135.00 IT Consultant $100.00 Landscape Arch. $80.00 Interns/Co-ops $70.00 Admin/Clerical $100.00 X Lim no II"���t'� IW " 501 Avis Drive Ann Arbor, MI 48108 Water Scientists 734.332.1200 Environment I Engineers www.limno.com Labor Billing Rates Effective January 1, 2019 Category Rate $/hr.*,** Principal/Sr. Scientist 240 Principal / Officer/Sr. Scientist 210 Senior Engineer/Scientist 195 Senior. Project 175 Engineer/Scientist II Senior Project 165 Engineer/Scientist I Project Engineer/Scientist III 150 Project Engineer/Scientist II 130 Project Engineer/Scientist 1 120 Engineer/Scientist 100 Environmental Specialist 100 Field Supervisor 115 Clerical/Ast. Project Mgr. 72 *Hourly billable rates do not include direct billable costs such as supplies, equipment and computer user fees, rental costs, facsimile, reproduction, special postage, laboratory charges, subcontractors, subconsultants, and 10% administrative fee on direct costs. **Specific litigation technical support services, including depositions and testimony, are billed at 150% of the above labor rates. BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 3/4/2019 Name Kieran.....ahe Department Public Works � F.....................� ...�. BPW Date 3/12/2019 Phone Extension 5993 immmmmiHUHuwuwiuwiu�uiuiuiuiuiuwuw.wiuiumirc� � � uo�ueu��m�a�r�r� �tiw�:ma ru�norw,� � v mmuuuuuuuummuuuumumwu�uuuumw�unrtmmrm�mrr�+imr q�._. e uired Pno........_._r to Submittal to Board Legal ® Attorney Name Clara McDaniels Controller ❑ Controller review is required for all Contracts $5,000.00 or more anc greater than one year in length per the City Purchasing Policy Purchasing ❑ Check the H Agreement ® Professional Services E] Bid Opening F-1 Quote Opening EJ Change Order No. _ 0 Ease/Encroach. El Other: )ro riate Pe Contract � T ❑ Resolution ❑ Bid Award Quote Award C/O & PCA No. Traffic Control p or All Submissions � Pro osal EAddendum ❑ Req. to Advertise ❑ Title Sheet Required Information ❑ PCA Company or Vendor Name: Stantec Consulting Services New Vendor ❑ Yes ® No ❑ If Yes, Approved by Purchasing MBE/WBE Contractor ❑ MBE F] WBE MBE/WBE Contractor Requested ❑ No F_J Yes Name of Company Project Name TCP renecgotiation L ��mmmmmm Project Number 117-056.6 Funding Source _.... Wastewater Professional Services Engineering (LTCP) .,........... da Account No, 641-0630-793-3201 Amount $ 200,000 Terms of Contract _ Not to excee�.�.�.�.�.�.�... � d the above amount Purpose/Description For rene otiation of_new LTCP ], Required Contractor's Certification Form Attached (Non- .mm..._......._ Collusion, Non Discriminatio t, Non -Debarment E Verify„ Iran„ etc.) .. _... aired For Change Orders Only g............._. El Increase $ Amount of am. Decrease $ Previous Amount $ Current Percent of Change: New Amount na as _..... ............. $ Total Percent of Change: ._......._.................................. ................ mm ....................� % Dispersal A ..................__�.p_p—ro... _ .... fter Approval Copy Original El El 0 � ..��.............._____w...........� w............................................��.�.�..........�_..m..m..m.. . — ..........