The URL can be used to link to this page

Home My WebLink AboutRatify Quote Award - Becks Lake Overflow Valve Materials ProcurementINTER: -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF UTILITIES TO: Members of the Board of Public Works Eric Horvath, Director of Public Works Clara McDaniels, Board of Public Works Attorney FROM: Al Greek, Director of Utilities Jacob M. Klosinski, Assistant City Engineer SUBJECT: Agenda Request Form — Ratify Award and Memorandum (for file) Beck's Lake Control Valve — Materials Procurement DATE: February 28, 2019 W'�NlnixitligN°wVvkfUtls4Wl�'P'VMtl1YWtlNf�gSkiYttMmMWYOOB�C@ONONPMw vm�n MU�1'o1N010i0101NONNi0N010011fOMONRP90MAl�u.Nwiumuw!waN1M1i4k1Ystllidfl 4 umlaw'm'atm'uMMw1MNUUPNA%M1�Ndlvbu:Mfdiu? Id�bMM48hIfM1116ShNa'qPMvirv'IMamm,O The Board of Public Works opened quotations for the Beck's Lake Control Valve Materials Procurement at its meeting on April 24, 2018. The Division of Utilities reviewed the single quotation submitted by Ferguson Waterworks and submitted the information to the Purchasing Department directly to issue a purchase order (PO 243689, attached) for the subject procurement project in the amount of $15,246.00. The quote was opened at a the Board of Public Works Meeting at the request of Purchasing, but due to the dollar amount associated with the quotation, the quote only required Department Approval and Purchasing Approval (as it was under the $24,999.00 threshold for quotations). Board action after the quote opening was not required. The Division of Utilities requests that the Board of Public Works ratify the quotation award at its meeting on March 12, 2019. The funding sources utilized for the procurement of the materials Sewage Work Operating Funds. Materials and Supplies 641-0630-793-23-62 and 641-0630-793-23-10 Repair Parts. If there are any questions regarding the subject project, please contact Al Greek (Ext. 4210) at the Division of Utilities or Jacob M. Klosinski (Ext. 9496) at the Division of Engineering. c w.'rpr ov, �r 4, CITY OF SOUTH BEND, INDIANA CONTRACTOR'S QUOTE FOR PUBLIC -WORK PROJECT NAME: Beck's Lake: Overflow Valve Materials Procurement PROJECT NO. n/a Aril 24,_2018 QUOTES DUE ____ ... �......�..w. (Must be completed for all quotes. Please type or print) Date: Pal�a� �/ Firm: �d tt�•�a.__...... a.. —.� Address: lO ? 7 C>�, ✓ r /Ca,,J C' „ City/State/Zip: ' Telephone Number: Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: Beck's Lake: Overflow Valve Materials Procurement the City of South Bend, Indiana, in accordance with plans and specifications prepared by: ublic Works e ..°.._. South .....Bond,..Pa. rr pt of P.._ _.. �.. .m and dated April 13, 2018 _for the sum of (enter the Total Quote as shown on the Proposal) (E n 4 Sum of Total Quote plus Alternates shown on pos) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. I the quote,is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachm J, BY ... _. ..� ...Rga )ur) � + . 'I ___................ ...............................__.. (Printed Name car Person Signing) ACCEPTANCE The above quote is awe this s / ® day of 20 1 Of Subject to the following conditions: B A,RD OF PUBLfC ....................... "IT Cary A. Gl ot, President ..... ......... _...... .... _...-.w........... Elozab tl°A. Mara ik„ "ember J mes & Mueller, Member Suzanna M. Fritzberg, Member V„her re J. Doru, Member Af t. Linda M. Ma n,., Clerk Version 10/18/2016 Page - 1 Public Works Quote BASE Item No. 1 09 DPP I� QUOTE/PROPOSAL CITY OF SOUTH BEND wair; PROJECT NAME Beck's Lake: Overflow Valve Materials Procurement ___� ............... ... PROJECT NO. n/a QUOTES DUE Aril 24 2018 ,,,,,� ..... ��......��.........u��. ____ UOTATION Description Qua! Ductile Iron Wall Sleeve 30" Diameter x 12" Width Flanged -to -Plain End with Tapped Flanged Holes (AWWA C111) 1 Manufacturer: .Y Flanged Check Valve 30" Diameter, Flange Drilled and Tapped for Studs Manufacturer: 2 ` oct, 1 Model: Oe-- 7/0 Unit II Unit Price 11 Total Amount Each Each Total Amount of Quote $ 46 Firm: r2 rct o,;11 o c, Address:; � 7..... .................. 1� ✓e %1.�J . d- City/State/Zip: Telephone Number: cnq Fax Number:...nS.1..7..'....�.............._............. By .... �' (.elnaturej�� (Printed Name of Person Signing) Version 10/18/2016 Page - 2 Public Works Quote When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STAIT' 0l, � t SS: The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i, Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized Version 10/18/2016 Page - 3 Public Works Quote alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16- Version 10/18/2016 Page - 4 Public Works Quote 8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this ,, ' :. day of , 20 1A tj Conlr�Ic t/Bi(jo-r(Firtn) e of C of l aac7 z lllcic' or.......__ Signal Its Agent Printed Name and Title Subscribed and sworn to before me this a3 day of A + 1 20 My Commission Expires QQ ak:) ' otnary Public ._ County of Residence JERRET LEE HARCMAN Notary Public — Seal St Joseph County — State of Indiana Commission Number 709134 My Commission Expires Jan 9. 2028 Version 10/18/2016 Page - 5 Public Works Quote BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date February 28 2019 Name Jacob M. Rlosinslti Department Utilities BPW Date March 122019 Phone Extension Ext. 9496 mnrnerv�x� wow �wwwmuuuuuwwwwwuwwwwwwww�wwww��.��--. Inc u� ire_d Prior to Submittal to Board BPW Attorney ® Attorney Name Clara McDaniels Dept. Attorney Purchasing Check the Attorney Name Clara McDaniels Michael Schmidt Prrrchasin . AI Greek Director of Utilities Item Tvve R ILj Professional Services Agreement ❑ Contract R Open Market Contract ❑ Amendment/Addendum Bid Opening ❑ Bid Award R Quote Opening ® Quote Award ❑ Proposal Opening ❑ C/O & PCA No. Chg. Order, No. F-1 Traffic Control Other: llatifv Ouote Award Rquired Information All Submissions ............. Proposal Special Purchase, QPA E] Req. to Advertise ❑ Reject Bids/Quotes PCA ❑ Resolution Ease./Encroach ❑ Title Sheet Company or Vendor Name Underground Pipe & Valve, Inc. New Vendor Yes If Yes, Approved by Purchasing ® No MBE/WBE Contractor ❑ WBE Completed E-Verify Form Attached ❑❑ Nos Project Name Beck's Lake Control Valve — Materials Procurement Project Number n/a Funding Source Utilities, Sewage Works Operating Funds, Multiple Accounts Account No. 641-0630-793-23-62 and 641-0630-793-23-10 Amount $15 246.0w� �.�._............_....a.�d�............._ 0 Terms of Contract ..,., m t to Exceed Lump Sum—N o�. . .........� Purpose/Description The Division of Utilities re nests the Board of Public Works ratif r the uot, Award for the subject work. The work was com let d in 2018 and a roves, by Public Works and Purchasing. For Chair � Orders Only Increas.. _._..w... �me $ Amount of ❑ __ ... _ ........... _ ... ❑, Decrease ($ ) Previous Amount Current Percent of Change: New Amount Increase % Decrease ( % Increase (... Total Percent of Change: Decrease .......% Time Extension Amount: New Completion Date: