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Home My WebLink AboutOpening of Quotes - Century Center Site Improvements Project No 118-101 - Acorn LandscapingTit, EXHIBIT A a ,o QUOTE/PROPOSAL�`�" CITY OF SOUTH BEND PROJECT NAME Century Center Site Improvements PROJECT NO. 118-101 QUOTES DUE mmmm9:30 am, March 12, 2019 Base Bid Items: Utilltv Connections and Gradina Work """"i4i;...""_ Item� """_...._...."""""""""""...."""""........""......"""_........................... �.... ................................. ._�..� No. Description ".... Quantity __ Unit Unit Price Total Amount 1 Mobilization / Demobilization 1 LSD 2 Construction Engineering 1 LS $ 3 Erosion Control �_....---- LS........m 4 Excavation/Grading/Topsoil 1 LS pp $ 5 Demolition 1 LS 6 Concrete Sidewalk, 4" 1 86 SYS 8 , at 4" Depth Slate Chi sp P""""" 38 TON � i $ """""__"""" 9 ............... --- Canopy Trees, 2.5 — 3" """"" 18 EA $ �4 ... 10 ............,� ..............---------- .............__.....__...__.............. ... Ornamental Trees, 1.5" — 2" .....-.............�...............�...................................�......................�................................... ___ 2 .......................... EAD. �,.,.. .... �....... _ ...._ ........__ $ P 1 1 Shrubs 46 EA 12 Perennials 1 ......_.._.._._.._-._____....._.........................._ .... 00 EA ... .. �p 13 Groundcover Plugs /Bulbs 636 EA 9 $ 14 Rain Garden Planting 107 EA Q $ 0ool_ ............................. 15 Steel Edging 115 LF ✓ $ - " Total Amount for Base Quote $ Alternate 1: Paver Area 1 Item No. DescriPtiwon.......................................... Quantit Unit Unit Price Total Amount 16 Mobilization /Demobilization 1 LS $ �7j 17 Construction Engineering 1 LS d $ � 18 ....�........... _______._.—.._............ Demolition 1 LS ..... $ 19 .....s, I Limestone Slab Pavers, Areas 1 mmmµn..............................._1._............ 310 -Amount SYS Total for BaseQuote $ /4 -?4 f Alternate 2: Paver Area 2 ..Item" . No...... """ITDescri tip 20 Mobilization / Demobilization 21 Construction Engineering 22 1 Demolition 23 Limestone Slab Pavers, Island Areas 2 tanti Unit Unit Price Total Amount 1 IS ........../.moo. 1 LS .� $ 1 LS /! .�.... 130 SYS Total Amount for Base Quote EXHIBIT A Alternate 3: Item No. Description Alternate Pavers: Bidder shall provide price to provide and install 24 13.75"x13.75"x2.375 Umbriano Pavers, Midnight Sky in lieu of Limestone Slab Pavers in Area 1 Alternate Pavers: Bidder shall provide price to provide and install 25 13.75"x13.75"x2.375" Umbriano Pavers, Midnight Sky in lieu of Limestone Slab Pavers in Area 2 Alternate 4: _......................... Item No. Description ....................... .............................. .. Composite Decking: Bidder shall provide price to provide and install composite 26 decking, including all associated framing, structural support, and drainage gravel as identified in the plans. 310 130 Unit I Unit Price II Total Amount sYs 3y� $/D� �/y�,,1,/) SYS Total Amount for Base Quote 1 $ Unit II Unit Price I Total Amount 165 SYS 7 7, 0 / $ Total Amount for Base Quote Firm: Aw Z/ l.�%� �.......�nn. . . . .n._ ........... _........ Address: _._. 1 / u! .. �/ C . City/State/Zip: �f , Telephone Number: ( �� i (l/ UJ/ y F By X E, f1jC, (J)// '�/ 94, E/�C'�m-. Ormls - g,lb t"Pa'f4. CITY OF SOUTH BEND, INDIANA ONTRACTOR'S QUOTE FOR RK` �ra+a PROJECT NAME: Centuly Site Improvements PROJECT NO. 118-101 QUOTES DUE 9:30 am, March 12, 2019 (Must be completed for all quotes. Please type or print) Date: : 1......./'o Firm; .r � Z Address: r�/,Zv/, City/State/Zip: ae ,� Telephone Number: Agent of Bidder (if Applicable). /2/1/14 .� _........ _...... __ Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of. the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Benda Department of Public Works ............... and dated for the sum of (enter the Total Quote as shown on the Proposal) (Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical) If alternative quakes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are in the original contract if accepted by the City of South itemization of the units shall be shown on a separate att The above quote is accepted this Subject to the following conditions: BOARD OF PUBLIC WORKS Gary A. Gilot, President Elizabeth A. Maradik, Member Laura L. O'Sullivan, Member By „ the cosA of units must be the same as that shown If the qu to is to be awarded on a unit basis, the (Printed Name of Person Signing) ACCEPTANCE day of 20 Suzanna M. Fritzberg, Member Therese J. Dorau, Member Attest: Linda M. Martin, Clerk Version 10/31/2017 Page - 7 Public Works Quote C C( 3680 W. Sample St., South Bend, IN 46619 March 12th, 2019 Please see attached sheets for prices.. NOTE: This quote is valid for 90 days. Tree species may not be available in the size requested and may need to be substituted. We cannot guarantee the availability at the time of installation due to an industry shortage. Tree price(s) are based on the plans and specs. If species/size change, the price(s) may change. Special note concerning seeding: Acorn Landscaping will install seed year-round. However, we will not guarantee seeding performed May 15th through August 15th, and October 15th through March 1 st. Seeding during these periods is very risky due to extreme climatic conditions (heat/drought/cold/etc.) This note does not apply to prairie or wetland seeding unless specified otherwise. EXCLUSIONS: Reseeding due to erosion or out of season. Mowing of sod or seed. Removing or relocating utility lines that may interfere with the work. Repair to any private utilities not marked by the owner. Phone: 574-288-6950 Fax: 574-289-1096 Mobile: 574-303-2928 1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND, INDLINA 46601-1830 PHONE 574/235-9251 Fax 574/235-9171 TDD 574/ 235-5567 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS Date: March 7, 2019 To: All Planholders From Becca Plantz, Project Manager Subject Addendum Number: 1 Project Name: Century Center Exterior Landscapemmmmmmmmmmm ..... _..... Project No.: 118-101 ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM Date Received: V — 7 This addendum is being forwarded to you for the above referenced project. Please sign below and acknowledge receipt of this Addendum by faxing this sheet to the Board of Public Works at (574) 235-9171 within 48 hours of receipt. A copy MUST, also be included with your bid package upon submittal. THIS ADDENDUM MAY AFFECT YOUR BID. Notes: The attached documents are hereby added to the Specifications and Contract Documents and become a part of herein. Company: Authorized Signature: Date: ,, _ � � , Project #118-101 ADDENDUM NO. #1 Subject: Century Center Site Landscape - South Bend, IN. Date: March 07, 2019 To: All holders of the contract document for the above project. From: Jonathon Geels, PLA, ASLA This Addendum forms a part of the contract documents. This Addendum is issued to clarify, expand, explain, supplement or supplant drawings and specifications. The items referred to in this Addendum are to govern in the work unless otherwise altered, or revised by subsequent Addenda or bulletins. The following changes and/or additions shall be made to the contract drawings and specifications on the above named Project and shall be considered a part thereof. This addendum contains 4 pages. It is the responsibility of the bidder to notify the landscape architect if the bidder is not in receipt of all listed pages. We believe these minutes reflect the intent of the events, discussions and decisions made during the meeting. Please notify this office in writing within seven (7) days if participants find any errors, omissions, or discrepancies. This Addendum modifies the Contract Documents as follows: PART 1 -CLARIFICATIONS PART 2 - QUESTIONS PART 3 - EXHIBIT A: REVISED BID FORM PART 1 -CLARIFICATIONS 1.01 Plant List: Please update the following quantities from the Plant Lists on Sheet L1-100, L1- 101, L-102, and L1-103: 23 - COR-S I ARTIC FIRE DOGWOOD I CORNUS STOLONIFERA'ARTIC FIRE' 4 - FOR-C I FORSYTHIA'GOLDTIDE' I FORSYTHIA X COURTASOL'GOLD TIDE' 12 - AST-D DELFT LACE ASTILBE I ASTILBE'DEFT LACE' 40 - PEN -A DWARF FOUNTAIN GRASS I PENNISETUM ALOPECUROIDES'HAMELN' 12 - RUD-H BLACK-EYED SUSAN I RUDBECKIA HIRTA 12- BAP -A I WILD BLUE INDIGO I BAPTISIA AUSTRALIS Question 1: Is there a product description or spec for the material to be used for Thermoplastic, Solid White Line 8"? Page I of 2 Answer: Please refer to South Bend City Construction Standards and Specifications Manual, Section 6-5.2(a) Traffic Markings, Materials, Thermoplastic. As noted, thermoplastic frequently comes in a roll, lasts longer than traffic paint, and is intended to delineate the "pedestrian zone" near the South entrance of the Century Center. Question 2: The plant material quantity count seems to have a discrepancy on the plans vs the Item bid sheet. Answer: Please refer to Part 1: Clarifications for the updates to the Plant Lists and Part 3 for the revised Bid Form. No other changes to final plant quantities. A siioned coot/ of this addendum shall be submitted with the Acknowledged by: . atcre of Bidder Date Page 2 o f 2 "r 1 09,4 ),-? 1 1316COUNTY-CITY BUILDING 1 f� �" PHONE 574/235-9251 227 W. JEFFERSON BOULEVARD 1 � m 'j 1'AX 574/ 235-9171 SOUTH BEND, INDIANA 46601-1830 �NMACE , ; TDID 574/ 235-5567 1865 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS Date: Mar ............ ............... ... anholders From Becca Plantz, Project Manager Subject Addendum Number: 2 j � tLandscape Project Name: Century Center Exterior Project No.: 118-101 ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM Date Received: � —"p — This addendum is being forwarded to you for the above referenced project. Please sign below and acknowledge receipt of this Addendum by faxing this sheet to the Board of Public Works at (574) 235-9171 within 48 hours of receipt. A copy MUST also be included with your bid package upon submittal. THIS ADDENDUM MAY AFFECT YOUR BID. Notes: The attached documents are hereby added to the Specifications and Contract Documents and become a part of herein. Company: C zul 19 re` Authorized Signature: Date: i—op— When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF SS: fT 09cf X /COUNTY The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Version 10/31/2017 Page - 8 Public Works Quote Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint ventures awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16- 8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I Version 10/31/2017 Page - 9 Public Works Quote have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this //% day of 20-J LINDA J GILROY Notary PubliC. Stake of Indiana m St Joseph ("o -OV CWYTYYTBtsauupt # 629 162 t My Commission Expi- °"° y August 31 , 2019 Printed Name and Title Subscribed and sworn to before me this �17W day of 20l 7 x My Commission Expires _c✓�"9 Notary Public County of Residence G(;r' OrfW1 Version 10/31/2017 Page - 10 Public Works Quote 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BFND, INDIANA 46601-1830 ,o4't1t11 aFpNyyy 4 M� rwz 6^iknCT 1865 CITY OF SOUTU fiF:ND PET'E BUTTIGIEG, MAYOR BOARD OF PUBLIC March 1, 2019 Ms. Linda Gilroy Acorn Landscaping 3680 W. Sample Street South Bend, IN 46619 RE: Pre -Qualification Verification Dear Ms. Gilroy: PHONE 574/235-9251 FAX 574/235-9171 This letter serves as verification of Pre Qualification status of your company for bidding with the City of Sout� Bend. This Pre -Qualification status is effective for twelve (12) months from the date of this letter. Thereafter yo are required to re -submit a complete application for continuation of pre -qualification status prior to December 31 for the upcoming calendar year. A copy of this Verification Letter must be included with every bid exceeding $150,000 submitted to the City of South Bend Board of Public Works, along with your Pre -Qualified Bidder Checklist and attachments. If you have any further questions regarding this matter, please call this office at (574) 235-9251, Sincerely, Linda M. Martin, Clerk GARY A. GILOT SUZANNA FRITZBERCi EL.IIABETEi A. MARAIAK LAURA O'SULL IVAN THERE'SE J. DoRAU CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK RESPONSIBLE BIDDER CHECKLIST Project Name. r... ......... � Project No. //Z, 14 For Bids Due Contractor Name: +' „ The City seeks to enhance its ability to identify responsive and responsible bidders on all City public works projects by institution of comprehensive submission requirements in compliance with State law. Quality workmanship, efficient operation, safety, and timely completion of projects requires that all bidders meet certain minimum requirements to be responsive and responsible bidders. THIS FORM MUST BE SUBMITTED WITH YOUR BID. INSTRUCTIONS: If you are a pre -qualified bidder, complete Section I only. If you are not a pre -qualified bidder, complete Section II only. Section II acts as an application for pre -qualification. Submission of Section II will allow the bidder to be considered for pre -qualification for bids with the City of South Bend Department of Public Works. Pre - qualified bidders will then be exempt from a portion of the submission requirements outlined in Section 6- 63 of The Responsible Bidding Ordinance No. 10594-18 (hereinafter, "Responsible Bidding Ordinance") for a period of twelve (12) months. Thereafter, contractors who are pre -qualified must submit a complete application for continuation of "pre - qualified" standing, on a form provided by the City ("Responsible Bidder Checklist (1) Pre -Qualified Bidders") by December 31 st for the upcoming calendar year, or within twelve (12) months of obtaining pre - qualified standing. If the status of any item changes within the twelve (12) months, it is the responsibility of the contractor to notify the City. Failure by any pre -qualified contractor to submit its complete application for continuation of "pre -qualified" standing within the time prescribed above shall result in automatic removal of the designation, effective January 1 of the following year, or immediately following the twelve (12) months of pre -qualified standing. However, the "removed" contractor or subcontractor shall still be permitted to bid on City public works projects, though the contractor must submit all required documents under 6-63 until "pre -qualified" status is re-established. Please Note: The City reserves the right to request supplemental information from the bidder, additional verification of any information provided by the bidder, and may also conduct random inquiries of the bidder's current and previous customers regardless of pre -qualified standing. It is the sole responsibility of the potential bidder to comply with all submission requirements applicable to the bidder in Section 6-63 of the Responsible Bidding Ordinance no later than the date of the public bid opening. I. PRE -QUALIFIED BIDDER CHECKLIST (a) Acknowled ements: (i) By checking this box, I hereby acknowledge that I am a pre -qualified bidder with the City of South Bend and that I have met the pre -qualification requirements within the last twelve (12) months. A copy of my Pre -Qualification verification letter is attached. (ii) _L41 By checking this box, I hereby acknowledge that the City reserves the right to request supplemental information, additional verification of any information provided by me, and may also conduct random inquiries of my current and prior customers. (b) Attachments, (i) _✓ Indiana Secretary of State's on-line records (ie. Business verification) dated within sixty (60) days of the submission of said document showing that business is in existence, current with the Indiana Secretary of State's Business Entity Report, and eligible for a certificate of good standing. (Not applicable to individuals, sole proprietors or partnerships). (ii) ✓ Statement on staffing capabilities, including labor sources. This statement indicates and ensures I have sufficient employees on staff to complete the work. It outlines how I intend to meet the staffing needs of the work. Evidence that I am utilizing a surety company which is on the United States Department of Treasury's Listing of Approved Sureties as required in the bid specifications or contract. (iv) List of projects of similar size and scope of work performed in all areas, including the State of Indiana, within the last three (3) years. PAST BID S1I13MI SIGNS: Post -bid submissions must be submitted in accordance with Section 6-64 of the Responsible Bidding Ordinance. The post -bid submission requirements are as follows: 1. All bidders shall collect, maintain, and provide upon request, a current written list that discloses the name, address, licensing status, and type of work for any subcontractor from whom the bidder has accepted a bid and/or intends to hire on any part of the public work project, including individuals performing work as independent contractors. 2. Each subcontractor, whose portion of the project is estimated to be at least one -hundred fifty thousand dollars ($150,000.00), shall be required to adhere to the requirements of Section I of the Responsible Bidder Ordinance as though it were bidding directly to the City, except that the subcontractor shall submit the required information (including the name, address, and type of work) to the successful bidder prior to the commencement of work. 3. Failure of a subcontractor to submit the required information shall not disqualify the successful bidder from performing work on the project and shall not constitute a contractual default and/or breach by the successful bidder. However, the City may withhold all payment otherwise due for work performed by a subcontractor, until the subcontractor submits the required information and the City approves such information. 4. The disclosure of a subcontractor list ("Disclosed Subcontractor(s)") to the City by a bidder shall not create any rights in the Disclosed Subcontractor(s). Thus, a bidder may substitute another subcontractor for a Disclosed Subcontractor by giving the City, upon request, written notice of the name, address, licensing status, and type of work of the substitute subcontractor. 5. The successful bidder and all subcontractors on a public works project are required to submit certified payroll utilizing the federal form known as WH-347 or a similar form on a bi-weekly basis, submitted within 10 days after the end of each bi-weekly payroll period. Certified payrolls shall identify the job title and craft for each employee. Certified payrolls shall be submitted electronically. Please Note: Submissions deemed inadequate, incomplete, or untimely by the City may result in the automatic disqualification of the bid. The City, after review of complete and timely submissions, shall, in its sole discretion, after taking into account all information in the submission requirements, determine whether a bidder is responsive and responsible, and provide a Pre -Qualification Verification Letter. The City specifically reserves the right to utilize all information provided in the contractor's submission and any information obtained by the City through its own independent verification of the information provided by the contractor. II. PRE -QUALIFICATION CHECKLIST (FOR BIDDERS THAT ARE NOT PRE -QUALIFIED) (a) Acknowledgements: (i) _ By checking this box, I hereby acknowledge that I am not a pre -qualified bidder with the City of South Bend. (ii) _ By checking this box, I hereby acknowledge that the City reserves the right to request supplemental information, additional verification of any information provided, and may also conduct random inquiries of my current and prior customers. The City reserved the right to utilize all information provided in this submission and all information obtained in inquiries or requests to determine if a bidder is responsive and responsible. Additionally, I acknowledge that all information provided to the City shall be regarded as public records. (iii) _ By checking this box, I hereby acknowledge that copies of all Applicable apprenticeship certificates or standards for training programs applicable to the work performed on the project may be requested at any time and shall be furnished upon request. (iv) _ By checking this box, I hereby acknowledge and ensure that I and all sub- contractors, from whom I have accepted a bid and/or intend to hire to perform work on the public work project, are properly licensed. Furthermore, I acknowledge my understanding that it is my responsibility to ensure that all sub -contractors have the necessary licenses to undertake the work called for in this bid. If a sub- contractor loses their license at any point, it is the responsibility of that sub- contractor to notify the City. (b) Attachments: (i) _ Indiana Secretary of State's on-line records (ie. Business verification) dated within sixty (60) days of the submission of said document showing that business is in existence, current with the Indiana Secretary of State's Business Entity Report, and eligible for a certificate of good standing. (Not applicable to individuals, sole proprietors or partnerships). List identifying all former business names. Any determinations by a court or governmental agency any violations of federal state, or local laws including, but not limited to, violations of contracting or antitrust laws, tax or licensing laws, environmental laws, Occupational Safety and Health Act (OSHA), or federal Davis -Bacon and related Acts, within the preceding five (5) years. (iv) _ Statement about staffing capabilities, including labor sources. This statement indicates and ensures I have sufficient employees on staff to complete the work I am bidding on OR outlines how I intend to meet the staffing needs of the work. (v) Statement that individuals who will perform work on the public work project on my behalf will be properly classified as an employee or as an independent contractor under all applicable state and federal laws and local ordinances. (vi) Evidence of participation in apprenticeship and training programs, applicable to the work to be performed on the project, which are approved by and registered with the United States Department of Labor's Office of Apprenticeship, or its successor organization. (vii) Copy of a written plan for employee drug testing that covers all of my employees who will perform work on the public work project and meets or exceeds the requirements set forth in IC 4-13-18-5 or IC 4-13-18-6. (viii) Evidence that I am utilizing a surety company which is on the Bureau of Fiscal Service "Department of Treasurys Listing of Approved Sureties" as required in the bid specifications or contract. (ix) Written statement of any federal, state or local tax liens or tax delinquencies owed to any federal, state or local taxing body in the preceding three years. (i) List of projects of similar size and scope of work performed in all areas, including the State of Indiana, within three (3) years prior to the date on which the bid is due. Dater 3_ 4-11ol- (Sign Here) (Print Name Here) 4�� ldzfew� (Name of Company) 4 l l cl�, (Address of Company) foU Il1�/1/D (City) (State) y — �Zp0 49 url� (Telephone Number) 3680 W. Sample St., Soutk SeKd, IN 4661-9 CITY OF SOUTH BEND - PRE -QUALIFIED BIDDER CHECKLIST ATTACHMENTS i. Current Certificate of Existence and Business Entity Report are enclosed. ii. Acorn Landscaping LLC maintains a core labor staff of approximately 6--7 employees year round. During peak landscaping season additional staff are hired to bring the total to approximately 12- --18 as needed for various jobs. We locate candidates from employee referrals, walk-in applicants, online job search applications, as well as contact with, and assignment from, the local union hall. Subcontractors are utilized when specialty skills are necessary. iii. See the enclosed letter from Dohn & Maher Associates attesting to the bonding capabilities of Acorn Landscaping LLC as well as a print of the Surety Bonds - List of Certified Companies page listing Employers Insurance Company of Wausau. iv„ See the attached list of projects of similar size and scope of work performed within the prior 3 years. Phone: 574-288-6gSO Fax: 574-28g-1.Og6 Mobile:574-2g2-651g State of Indiana Office of the Secretary of State CERTIFICATE OF EXISTENCE To Whom These Presents Come, Greeting: I, CONNIE LAWSON, Secretary of State of Indiana, do hereby certify that I am, by virtue of the laws of the State of Indiana, the custodian of the corporate records and the proper official to execute this certificate. I further certify that records of this office disclose that ACORN LANDSCAPING, LLC duly filed the requisite documents to commence business activities under the laws of the State of Indiana on February 14, 2000, and was in existence or authorized to transact business in the State of Indiana on January 17, 2019. 1 further certify this Domestic Limited Liability Company has filed its most recent report required by Indiana law with the Secretary of State, or is not yet required to file such report, and that no notice of withdrawal, dissolution, or expiration has been filed or taken place. All fees, taxes, interest, and penalties owed to Indiana by the domestic or foreign entity and collected by the Secretary of State have been paid. In Witness Whereof, I have caused to be affixed my signature and the seal of the State of Indiana, at the City of Indianapolis, January 17, 2019 CONNIE LAWSON SECRETARY OF STATE 2000021800214/ 2019855152 All certificates should be validated here: https://bsd.sos.in.gov/ValidateCertificate Expires on February 16, 2019. APPROVED AND FILED ,...., CONNIE LAWSON INDIANA SECRETARY OF STATE 01/29/2018 03:19 PM BUSINESS ID 2000021800214 BUSINESS TYPE Domestic Limited Liability Company BUSINESS NAME ACORN LANDSCAPING, LLC ENTITY CREATION DATE 02/14/2000 JURISDICTION OF FORMATION Indiana PRINCIPAL OFFICE ADDRESS 3680 W SAMPLE ST, SOUTH BEND, IN, 46619, USA YEARS 2018/2019 NAME JEFFREY G. RITSCHARD ADDRESS 24930 KERN ROAD, SOUTH BEND, IN, 46614, USA SERVICE OF PROCESS EMAIL jeffritschard@yahoo.com 1 acknowledge that the Service of Process email provided above is the email address at which electronic service of process may be accepted and is publicly viewable, TITLE NAME ADDRESS President Jeffrey G Ritschard 24930 Kern Rd, South Bend, IN, 46614, USA - Page 1 of 2 - APPROVED AND FILED CONNIE LAWSON �f INDIANA SECRETARY OF STATE 01/29/2018 03:19 PM THE SIGNATOR(S) REPRESENTS THAT THE REGISTERED AGENT NAMED IN THE APPLICATION HAS CONSENTED TO THE APPOINTMENT OF REGISTERED AGENT. IN WITNESS WHEREOF, THE UNDERSIGNED HEREBY VERIFIES, SUBJECT TO THE PENALTIES OF PERJURY, THAT THE STATEMENTS CONTAINED HEREIN ARE TRUE, THIS DAY January 29, 2018. SIGNATURE Jeffrey G Ritschard TITLE Member Business 1D : 2000021800214 Filing No.: 7816744 - Page 2of2- L�2' tl DOHN & MAHER AssOGATES 4811 EMERSON AVENUE, SUITE 102 INSURANCE AND BONDING PHONE (847) 303-6800 PALATINE, ILLINOis 60067-7416 FAx (847) 303-6963 wwwdohn.com February 22, 2019 To: City of South Bend South Bend, Indiana RE: Acorn Landscaping, LLC 3680 West Sample St South Bend, IN 46619 To Whom it may concern: Ernplo�Fers Mutual C,"SllaltY Con1p,,111y is the surety handling Aeoni Landscaping, LLC. bonding needs atid Employers Mutual CaSLI81ty Company has giveil them a single project bonding limit of $2,000,000 and an aggregate limit of $4,000,000. Should a 1)roposaj be accepted and a contract awarded to Acorn Landscaping, LLC, it is our present intention to become surety on the final bond, or bonds, which may be required guana Ill cei aIgl PF0el""I'l,"Ice of a contract. You understand, of course, that any arrangement for the final bond, or bonds, is a matter between the contractor, and ourselves, and we assume no liability to third parties, or to you, if for any reason we do not execute said bond, or bonds. EMPLOYERS MUTUAL CASUALTY COMPANY Vicki Broaddus Attorney -in -Fact 3/1/2019 Surety Bonds - List of Certified Companies Employers Insurance Company of Wausau (NAIC #21458) BUSINESS ADDRESS: 175 Berkeley Street, Boston, MA 02116. PHONE: (617) 357-9500. UNDERWRITING LIMITATION b/: $138,602,000, SURETY LICENSES cjl. AL, AK, AZ, AR, CA, CO, CT, DE, DC, FL, GA, HI, ID, IL, IN, IA, KS, KY, LA, ME, MD, MA, MI, MN, MS, MO, MT, NE, NV, NH, NJ, NM, NY, NC, ND, OH, OK, OR, PA, PR, R1, SC, SD, TN, Tx, UT, VT, VA, VI, WA, VVV, WI, Wy, INCORPORATED IN: Wisconsin. (NAIC #21415) BUSINESS ADDRESS: P. 0. BOX 712, DES MOINES, IA 50306 - 0712, PHONE: (515) 280-2511. UNDERWRITING LIMITATION bl: $143,661,000. SURETY LICENSES c,f/: AL, AK, AZ, AR, CA, CO, CT, DE, DC, FL, GA, HI, ID, IL, IN, IA, KS, KY, LA, ME, MD, MA. MI, MN, MS, M0, MT, NE, NV, NH, NJ, NM, NY, NC, ND, OH, OK, OR, PA, RI, SC, SD, TN, TX, UT, VT, VA, WA, WV, VV'I, WY. INCORPORATEDIN: Iowa. 111 https://fiscal.treasury.govisurety-bonds/list-cortified-companies.htmlge PROJECT NAME Restore Stream Diversion Ditch Nappanee LTCP Div A Toll Road Administration Building Wayne St. Plaza INDOT R-36935-B-Merrifield Park UND Sculpture Park Penelope Apartments-AHEPA Hill St. Community Gardens Four Winds Stream Relocation INDOT R-25727-A Olive/Sample Overpass Goshen Water Main New London Lakes HOA INDOT R-34057 US 31/US 20 Mill/Fill South Bend Wastewater Treatment Imp. INDOT R-34132-A South Link Rd. 2016 Curb/Sidewalk 1 Way-2 Way Div A Newporte Landing SR 23 Widening Grape to Main SCOPE OF WORK Excavation, seeding Grading, erosion control, topsoil, seeding, trees Topsoil, plants, trees Grading, pavers, topsoil, plants, trees Seed, topsoil, pavers, trees, plants Erosion control, topsoil, seed, trees, plants Grading, seeding, pathways, planters, plants, trees Planters, pavers, tables, topsoil, sod Grading, seeding Erosion control, topsoil, seed, sod, trees Grading, seed, sod, erosion control Retaining walls Topsoil, sod, pavers Grading, seed Erosion control, seed, sod Topsoil, seed, sod, trees Topsoil, trees, seed, sod, plants Erosion control, topsoil, seed, retaining walls, trees, plants Erosion Control, topsoil, seed, sod, mowing, mulch