HomeMy WebLinkAboutAward Bid Extension - Spec W One or More 2018 or Newer 3-4 Ton Extended Cab Two Wheel Drive Pick Up Trucks - Jordan Ford1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND. INDIANA 46601-1930
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CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD PUBLIC
March 12, 2019
Ms. Debra Starkweather
Jordan Ford
609 E. Jefferson Blvd.
Mishawaka, IN 46545
PHONE 574/ 235-9251
FAx 574/235-9171
RE: Extension of Bid Award— One (1) or More, 2018 or Newer, 3/ Ton Extended Cab Two
Wheel Drive Pick -Up Trucks — Spec W
Dear Ms. Starkweather:
The Board of Public Works at its meeting held on March 12, 2019, approved the extension of
the bid award of October 9, 2018, of the above referenced trucks to you in the amount of
$38,170 each for the Base Bid plus Alternates 1, 2, and 3, for a total award of $76,340 for two
(2) trucks.
Mr. Jeff Hudak, Central Services, will be in contact with you. If you have any further
questions regarding this matter, please call this office at (574) 235-9251.
Sincerely,
Linda M. Martin, Clerk
GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK LAURA O'SULLIVAN THERESE J. DORAU
120ON County -City Building
227 W. Jefferson Blvd.
South Bend, Indiana 46601-1830
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
Phone 574/235-9216
TTY 574/235-5567
Fax 574/235-9928
- EPARTMENT OF ADMINISTRATION ANDFINANCE
March 5, 2019
Board of Public Works
1308 County -City Building
South Bend, IN 46601
Dear Board Members,
The Central Services Division requests your permission to extend the bid award for one (1) or
more 2018 or newer 3/ Ton Extended Cab 2 Wheel Drive Pick-up Trucks to the lowest, most
responsive bidder with preferred business discount - Jordan Ford at the October 9, 2018 Board
meeting. The total cost of this package is $38,170.00 each with combined alternates 1, 2 & 3.
This price extension was approved by the vendor in the original bid documentation and
confirmed with vendor. We would like to extend it for two (2) vehicles with alternates 1, 2 & 3
in the amount of $76,340.00 for Water Works. These units will be funded by the user
departments 2019 Approved Capital Budget.
If you have any questions or concerns regarding this matter, please don't hesitate to call.
gSi �cercly,
Jeff Hudak
Central Services Division
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BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date
Name
03/05/2019
Jeff Hudak
Department Central Services
BPW Date 03/12/2019 Phone Extension 574-235-9316
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Required Prior to Submittal to Boardn�
Legal ® Attorney Name Clara McDaniels
Controller ❑ Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing ® Michael Schmidt
Check the A
LJ Agreement
F1 Professional Services
F1 Bid Opening
❑ Quote Opening
0 Change Order No.
El Ease/Encroach.
❑ Other:
Company or Vendor Name
New Vendor
MBE/WBE Contractor
MBE/WBE Contractor
Requested
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
Amount of El
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pro rat Item T�pem_-
Contract
El Resolution
Bid Award
Quote Award
j C/O & PCA No,
El Traffic Control
for All Subs issro17s
Proposal
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Required Information
Jordan Ford
Yes ❑ No
WBE
❑ PCA
If Yes, Approved by Purchas
Addendum
❑ Title Sheet
E] No F Yes Name of Compan
No
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Extended Cab Two Wheel Drive Pick Ur) Trucks
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622-0640-415-43-02
$ 76,340.00 including alternates 1,2 & 3 (Quantitym2mvehicles)
Award
❑ Required Contractor's Certification Form Attached (Non -
Collusion, Non -Discrimination„ Non -Debarment, E-"Verify„ Iran, etc.
m ..m.. ..Rewired For Charge Orders Oral .........._... �_
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Decrease $
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Previous Amount $
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Current Percent of Change: %
New Amount $
Total Percent of Change: /o
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Disp
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Copy Original
® ❑ Jeff Hudak & Sheila
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