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Home My WebLink AboutAgreement for Lean Training, Implementation, Consulting - Purdue MEP - Training of Under Skilled Workers1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOI JTH BEND. INDIANA 46601-1830 1865 CITY OF SOUTH BEND PETE BUTTIGIEG, MAY BOARD OF PUBLIC WORKS I March 12,2019 Ms. Dietra. Rosenkoetter Senior Industry Advisor Purdue MEP 8626 E. 116 th St., Ste. 200 Fishers, IN 46038 RE: Agreement for Lean Training, Implementation, Consulting Dear Ms. Rosenkoetter: PHONE 574/ 235-9251 FAx 574/ 235-9171 The Board of Public Works, at its meeting held on March 12, 2019, approved the above referenced agreement for training of under -skilled workers to meet local labor needs for small South Bend manufacturing companies, in the amount not to exceed $12,000. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADiK LAURA O'SULLIVAN THERESE J. DoRAu PURDUE l J All I oaf' IF, 11 �1,111 1C "o '^ " LV Lean Training/Implementation/Consulting for Small South Bend Manufacturing Companies Project Number: 18620 From: Dietra Rosenkoetter, Senior Industry Advisor Purdue MEP Center February 22, 2019 MANUFACWRING p�9,r8o�,urpzd4 Er Y,� ��7a Company: City Of South Bend; Department of Community Investment Project Title: Lean Training/Implementation/Consulting for Small South Bend Manufacturing Companies Project Period: February 22, 2019 through August 30, 2019 Cost: S 12,000.00 Project Number: 18620 Details of the work statement are given in the attached Proposal (Appendix A), which by reference is made a part of this Agreement. In case of any discrepancies between the Proposal, or an initiating Purchase Order and this Agreement, the terms of this Agreement shall prevail. In this proposal, City Of South Bend; Department of Community Investment agrees to pay the cost not to exceed $12,000.00 for the project described in Appendix A. The invoices for payment of this project will be sent to: Individual: Jacob Alexander Title: Business Development Specialist Company: City Of South Bend; Department of Community Investment Address: County -City Building 227 W. Jefferson Blvd., Suite 1400 South City, State, Zip: South Bend, IN 46601 Phone Number: (574) 235-9278 Email Address: jalexand@southbendin.gov Purdue University (University) agrees to undertake the project on the terms and conditions herein provided. City Of South Bend; Department of Community Investment will be invoiced. Payment should be made referencing the invoice number by either: 1) Check - Checks for payment should be made payable to Purdue University and sent to Purdue University 24025 Network Place, Chicago, IL 60673-1240. 2) Credit Card - For credit card payments, please contact the University Receivables and Collections Office at (765) 494-9459. Payment is due within 30 days of the invoice date. On any amounts owed under this agreement, Purdue University may assess a late payment fee which will be assessed no earlier than 10 days after the due date OR charge interest at the rate of eight percent (8%) per annum on any amounts not paid in full, which interest will continue to accrue until all unpaid amounts are paid in full. In collection of any indebtedness owed Purdue University, the University shall be entitled to all additional fees and costs referenced in Indiana Code 21-14-2-11, as from time to time amended or re -codified. These fees may include collection agency fees which may be assessed based on a percentage not to exceed thirty three and one third percent (33.3%) for domestic collections or up to fifty percent (50%) of the balance in cases of litigation. Court costs and attorney fees may also be assessed. Collection fees outside of the United States may range up to 54%. The fifteen percent (15%) charge under Indiana Code § 6-8.1-9.5-10 associated with collection of indebtedness by means of the Indiana state tax set off program (which allows a state agency to apply for setoff against a debtor's state tax refund) shall be included in the indebtedness. Any judgment entered shall be without relief from valuation and appraisement laws. The parties agree that the exclusive jurisdiction and venue for any dispute resolution brought under this agreement shall be the courts of Tippecanoe County, Indiana, except as pre- empted by or prohibited by 15 USC § 1692i, as hereinafter amended from time to time, other federal statutes, or state laws and regulations, including consumer protection laws but excluding general preferred venue laws. All returned checks, drafts or orders are subject to a service charge not exceeding the maximum allowed by Indiana law. Finally, you understand that your delinquent account may be reported to one or more of the national credit reporting agencies. You authorize the University and its employees, agents, representatives, attorneys, vendors and contractors (including collection agencies) to contact you on a current or future land line telephone and/or Purdue MEP Center mep.purdue.edu 800-877-5182 Project #18620 Page 1 cellular telephone number(s), and via e-mail; and to use automated telephone dialing equipment, artificial or pre- recorded voice or text messages, for the purpose of collection of your financial obligations or to receive general information from the University. You agree to keep the University informed and updated in the event of a change in your cellular telephone number, home or business telephone number, mailing address or email address. 1. Project Personnel and Facilities: The University has made available personnel and facilities required for the project. The project will be under the direction of the Purdue personnel listed in Appendix A. 2. Reports and Deliverables: During the term of this Agreement, the University agrees to furnish the Company the Technical Assistance Services described in Appendix A. At the end of the project period, the Purdue MEP Center will deliver to the Company the Deliverables as defined in Appendix A. The Company and the University understand the training materials provided are owned and copyrighted by the University. Nothing in the agreement grants or implies transfer of ownership of the copyrighted training materials provided. Any other use of the training materials by the Company other than that which is specified under this agreement must be approved by the University. 3. Supplemental Third -Party Service: If the University determines that a Deliverable or component of a Deliverable is more appropriately supplied by a third -party consultant, the third -party consultant must contract directly with the Company for that purpose. The University will facilitate that step as required. The University will integrate its own performance with the third-party's contribution. The Company agrees to look solely and directly to the third -party consultant for performance of that consultant's contract with the Company. 4. Confidential Information: Should it be necessary for University personnel to receive confidential information in order to perform the technical assistance, the University, and its staff, agree to use their best efforts to prevent the disclosure of any such information furnished by the Company and stated in writing to be confidential to the Company's business. Company agrees that it will not, under any circumstances, advertise or otherwise state or otherwise imply that the University has tested or approved any product or process or procedure used at or in Company's business. 5. Indemnity: Since Purdue University has no control over how Company will use Deliverables, Company shall indemnify and hold harmless Purdue University, its Trustees, officers, employees and agents for any loss, claim, lawsuit or other causes of action that may be the result of Company's use of any or all of the Deliverables. Company represents that Purdue University is an authorized recipient for any information and material which Company may provide in the course of the project. Company shall defend and indemnify Purdue University against any claim or allegation that Purdue University is liable for its possession and use of that information and material for the purpose of performing the project. 6. Completion: It is understood that the University will use its best efforts to complete the program within the project period and within the financial support hereby furnished, but does not guarantee completion due to factors beyond its control. The University shall not be obliged to spend any funds on this assistance program other than those provided under this Agreement. 7. Disclaimer of Warranty: The project results, reports, data, and Deliverables are provided to the Company "as is" without warranty of any kind, either express or implied, including without limitation the implied warranties of merchantability and fitness for a particular purpose. University shall not be liable Purdue MEP Center mep.purdue.edu 800-877-5182 Project #18620 Page 2 for any direct, indirect, consequential, special or other damages suffered by Company as a result of Company's use of project results, reports, data, or Deliverables. 8. Termination: The University or Company may terminate this Agreement with or without cause at any time by giving thirty (30) days' written notice when it is determined that termination is in either party's best interest. Upon termination of this Agreement, University agrees to refrain from incurring any further costs under this Agreement and will use its best efforts to cancel any commitments made by it prior to termination notice. The Company agrees to pay the University for any services rendered and for any obligated expenses that are not cancellable by the University. 9. General: This instrument contains the entire agreement between the parties with respect to the subject matter hereof, and any representation, promise or condition in connection therewith not incorporated herein shall not be binding on either party. If any term of this Agreement is held invalid or unenforceable, such term shall be considered omitted from this Agreement and shall not affect the validity or enforceability of the rest of this Agreement. No modification to the terms of this Agreement shall be valid unless made in writing and signed by authorized representatives of the parties. If work is initiated by a Purchase Order, terms of this Agreement supersede terms of Purchase Order. (Signature Page Follows) Purdue MEP Center mep.purdue.edu 800-877-5182 Project #18620 Page 3 IN WITNESS WHEREOF, this Agreement is effective as of the initial date of the project period set forth herein above. Purdue University By: Title: Digitally signed by L MvW Snow Dates 2019W.n 15:43:14-05'00' Date: City Of South Bend; Department of C%*i vests eu�t oars (I B1'Ate: 17-219 y• Title:"4i�4 ,1ar1iit` Please sign and return via a-nia Debra E. Cox, Administrative) ° Purdue Manufacturing I'xter�lsi�li" 8626 E. 1161h Street, Suite 200 Fishers, IN 46038 Office: 317.275,6818 dt,ta, 6� 6 aur. mep.purdue.edu Purdue MEP Center mep.purdue.edu 800-877-5182 Project 918620 Page 4 Appendix A Proposal for City Of South Bend; Department of Community Investment Lean Training/Implementation/Consulting for Small South Bend Manufacturing Companies Background The Purdue University Manufacturing Extension Partnership (MEP Center) is the National Institute of Standards and Technology's (NIST) Hollings Manufacturing Extension Partnership (MEP) Center for the State of Indiana. This is a national system of centers located in all 50 states and Puerto Rico with over 1,200 consultants serving as trusted business advisors and technical experts ready and able to assist small and mid -sized manufacturing companies. Purdue MEP deploys technical experts, who work closely with Indiana manufacturers and companies to improve their efficiency, management systems, profitability, and growth through various engagement methodologies. Read more at mep.purdue.edu, Vol mwI MANUFACTURING ? EXTENSION PARTNERSHIP Pi�� }A �!,,.� 11 011",_9 l Natla�nal I"� ,? �, rk 4n.r,I .ai n� I iai+.ih�ir. I r. � I I�151Uf"! I'/Jz I I1I:I�>I iIN Purdue MEP Center mep.purdue.edu 800-877-5182 Project #18620 Page 5 Work Statement Purdue MEP is pleased to submit the following Work Statement: The Deliverables in this Work Statement will include: • Project pricing that is inclusive of Purdue staff expenses and training materials that are required to complete this project. Value Stream Map Training & Development Two days of onsite training/map development = $4, 000.00 for up to 12 people. Problem Solving Training using PDCA, A3 and Root Cause Analysis One day of onsite training = $2, 000.00 for up to 12 people. Lean Consulting* Three days of onsite consulting = $6, 000.00 for up to 12 people. *Refer to description on page 7 Purdue MEP Center mep.purdue.edu 800-877-5182 Project #18620 Page 6 Course Descriptions Value Stream Mapping In this course, you will learn how to create a value stream map (VSM) of current -state and future -state processes. Value stream mapping is a lean technique that allows you to document, analyze, and improve the events that take a product or service from its beginning through to the customer. This technique helps the manufacturer understand the total flow of the value stream, see the sources of waste, determine common language about the process, show links between information and processes, develop an improvement plan, and prioritize activities. Through creation of a VSM, you will learn how to eliminate the waste in the system and achieve dramatic improvements to your processes. Objectives: - Define "value stream" and "value stream map." - Describe the purpose of value stream mapping and how it relates to lean manufacturing. - Describe a basic process for value stream mapping. - Create a value stream map for a specified process. - List the characteristics of a lean value stream. - Identify potential improvements to a value stream map. Intended audience: manufacturing personnel, including technicians, engineers, and managers. Problem Solving Using PDCA, A3, and Root Cause Analysis In this course, participants will learn about the Plan, Do, Check, Act (PDCA) problem solving method. In addition, participants will learn about problem solving tools and activities, including A3, root cause analysis, process mapping, cause and effect diagrams, error proofing, and others. Using a variety of real -world scenarios and hands-on activities, participants will practice implementing problem -solving methods and tools. Objectives: - Define "problem" and identify problem -solving skills. - Identify barriers to problem solving. - List the benefits of using a structured problem solving method. - Describe the goals of each Plan -Do -Check -Act (PDCA) step and activities that take place during each step. - Define "root cause" and distinguish between root causes and symptoms. - Document PDCA activities on an A3 template. Intended audience: manufacturing personnel at all levels who want to learn a methodical approach for problem solving or personnel who want to improve their existing problem -solving skills. Lean Consulting Purdue MEP will provide the services of a MEP lean expert for lean training and/or consulting projects. In this case, the training could include 5S, quick changeover, 3P (production planning process), data analysis, more problem -solving implementation, etc. Purdue MEP Center mep.purdue.edu 800-877-5182 Project 918620 Page 7 Summary TOTAL COST FOR Lean Training/Implementation/Consulting for Small South Bend Manufacturing Companies _ $12,000.00 Purdue Staff Point of Contact Dietra Rosenkoetter Senior Industry Advisor Purdue MEP 8626 E. 116th Street, Suite 200, Fishers 46038 (317) 491-0691 dietra@purdue.edu Purdue MEP Center mep.purdue.edu 800-877-5182 Project #18620 Page 8 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 2/22/2019 Name Dan Buckenine er Department DCI BPW Date /1,2/2019 Phone Extension 5328 05555mm �rrcr� - �raiowuuowwomomomonmmmnummrmaenemurme . _ lcqur Prior to Submittal to Board BPW AttorneyA w. DITITIT.-IT�-.ttorney Name �...... ��.....��_. ................� .._...._.... Dept. Attorney] Attorney Name Sandra Kenned ��........................................�.�.�.�.�.�.�.�.�.�........... Purchasing ❑ the Appt911� j � Item T � .__.........ype Professional Services Agreement Z Contract ❑ Open Market Contract R Amendment/Addendum ❑� Bid Opening E] Bid Award ❑ Quote Opening Quote Award ❑ Proposal Opening C/O & PCA No. R Chg. Order, No. ] Traffic Control Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description l LJI Proposal E] Special Purchase, QPA Req. to Advertise Reject Bids/Quotes �] PCA �] Resolution El Ease./Encroach ❑ Title Sheet Purdue e MEP Center ❑] Yes ❑ If Yes, Approved by Purchasing ® No ❑ MBE Completed E-Verify Form Attached El Yes WBE ❑ No Pathways On Demand Programmmmmmmmmmmmw EDIT _ 404-1001-460-3 9.3 0 $12,000 Training programs to train necessary skills to under skilled workers to meet labor needs in the community For Cl�,��g Ordersw Only _. Amount of Increase $.................www _._._._.......�w. El Decrease Previous Amount $ Increase % Current Percent of Change: Decrease New Amount $ Increase % Total Percent of Change: Decrease /o Time Extension Amount: New Completion Date: