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Home My WebLink About03072019 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 7, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 1 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of February 21, February 26, and March 5, 2019 2. PUBLIC HEARINGS A. New Massage Establishment Licenses a) Company: Massage by Suzanne (1) Location: 914 Lincoln Way West (2) Favorable Recommendations b) Company: Well Being Massage LLC (1) Location: 115 N. William Street (2) Favorable Recommendations 2. OPENING OF BIDS A. Three Twenty at the Cascade - Exterior Insulation and Finish System – Project No. 118-074B - R 1. Funding: REDA TIF (429.1050.460.42.02) B. West Bank Trail Corridor Improvements – Project No. 117-085 1. Funding: RWDA TIF/RWDA TIF Bond (324.1050.460.31.02/452.1101.452.31.02) 3. OPENING OF QUOTATIONS A. 2019 Venues, Parks and Arts Cemetery Mowing 1. Funding: VPA Maintenance (201.1101.452.39.89) B. Lot 12 U.S. 31 Industrial Park Asphalt Paving – Project No. 119-026 1. Funding: RWDA TIF (324.1050.460.42.01) C. Lot 12 U.S. 31 Industrial Park Landscape Work – Project No. 119-029 1. Funding: RWDA TIF (324.1050.460.42.01) D. Century Center Exterior Landscaping – Project No. 118-101 1. Funding: Hotel/Motel Tax (7304.42010.000.0099) E. Century Center Mall Door Repair – Project No. 118-036D 1. Funding: Hotel/Motel Tax (7304.42010.000.0099) 4. REJECT BIDS A. Three Twenty at the Cascade – Composite Wall Panels – Project No. 118-047C 1. Description: Reject Bids due to exceeding Project Budget 2. Funding: REDA TIF (429.1050.460.42.02) 5. AWARD BID EXTENSION CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 7, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 2 A. One (1) or More, 2018 or Newer, ¾ Ton Extended Cab Two (2) Wheel Drive Pick-Up Trucks – Spec W 1. Description: Extend Award of October 9, 2018 for Two (2) Additional Trucks 2. Company: Jordan Ford 3. Amount: $38,170 each/$76,340 for Two (2) with Alternates 1, 2, & 3 4. Funding: Water Works Capital (622.0640.415.43.02) 6. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Ratify Award of Beck’s Lake Control Valve – Material Procurement 1. Company: Underground Pipe and Valve, Inc. (Ferguson Waterworks) 2. Amount: NTE $15,246 3. Funding: Utilities, Sewage Works Operations (641.0630.793.23.62/.10) B. Ratify Award of Wastewater Treatment Plant Reuse Building Wall Repairs 1. Company: Zimmerman Industrial Piping, Inc. 2. Amount: NTE $15,652 3. Funding: Utilities, Wastewater, Equipment Repair & Maintenance (641.0630.793.36.05) C. Ratify Award of Organic Resources Facility Flagpole and Installation Services 1. Company: Flags International, Inc. 2. Amount: NTE $4,782; Base Bid Division A 3. Funding: Utilities, Organic Resources, Building Repair & Maintenance (641.0630.793.36.01) D. Ratify Award of Organic Resources Facility Flagpole and Installation Services 1. Company: Martell Electric, LLC 2. Amount: NTE $4,501; Base Bid Division B 3. Funding: Utilities, Organic Resources, Building Repair & Maintenance (641.0630.793.36.01) 7. CHANGE ORDERS A. Erskine Clubhouse Renovation – Project No. 116-108 1. Company: Ziolkowski Construction, Inc. 2. Change Order No.: 9 3. Increase Amount: $62,852 4. Percent of Increase: 6.2% 5. Total Percent of Change: 18.73% 6. Revised Contract Amount: $1,076,842 7. Funding: VPA Capital (201.1101.452.42.01) B. Four Winds Field Landscaping 1. Company: Foegley Landscaping, Inc. 2. Change Order No.: 1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 7, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 3 3. Increase Amount: Seventeen (17) Days 4. Revised Completion Date: April 1, 2019 5. Funding: Coveleski Non-Reverting (401.1101.452.36.09) C. Three Twenty at the Cascade – Site Utilities – Project No. 118-074D 1. Company: Indiana Earth, Inc. 2. Change Order No.: 1 3. Increase Amount: $18,295 4. Percent of Increase: 10.86% 5. Revised Contract Amount: $186,767 6. Funding: REDA TIF (429.1050.460.42.02) 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Two (2), More or Less, 2019 or Newer, ¾ Ton Extended Cab Four-Wheel Drive Pick-Up Trucks – Spec A 1. Funding: Sewers Capital (642.0621.415.43.02) B. Two (2), More or Less, 2018 or Newer, 27 Cubic Yard Single Arm Side Loading Refuse Trucks – Spec B 1. Funding: Solid Waste Capital Lease (611.0610.415.38.01/.02) C. Two (2), More or Less, 2019 or Newer, Full Size Cargo Vans – Spec C 1. Funding: Water Works and Wastewater Capital (622.0640.415.43.02/642.0630.415.43.02) D. One (1) or More, Self- Propelled Easement Machine with Expandable Track- Drive and Trailer – Spec F 1. Funding: Sewers Capital (642.0621.415.43.02) E. Two (2), More or Less, 2018 or Newer, Three (3) Yard Front End Rubber Tire Loaders - Spec G 1. Funding: Water Works Capital (622.064.0415.43.02) F. Historic Leeper Park Improvements – Project No. 118-010A 1. Title Sheet 2. Funding: RWDA TIF Bond (452.1101.452.31.02) 9. RESOLUTIONS A. A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property – Retired Firefighter Helmet and Boots 1. No. 05-2019 – Firefighter Nicholas Schrader 2. No. 06-2019 – Captain Thomas Sheets B. No. 07-2019 – A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Officer Steve Noonan’s Hand Gun CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 7, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 4 C. No. 08-2019 – A Resolution of the Board of Public Works of the City of South Bend Authorizing Staff to Effectuate the Acquisition of Certain Real Property 1. Description: Seitz Park and River Walk Improvements 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement – Christopher B. Burke Engineering, LLC 1. Description: Identify Impervious Cover Based Stormwater Program Costs and Develop Rate Structure and Fees with Recommendations for Implementation 2. Amount: $40,000 3. Funding: Stormwater Fund Professional Services (667.0621.792.42.04) B. Agreement for Staff Services – The Industrial Revolving Fund 1. Description: City Staff Services provided to the Industrial Revolving Fund 2. Amount: $76,470; Paid to City C. Professional Services Contract – Indiana Housing and Community Development Authority 1. Description: Mortgage Foreclosure Counseling 2. Amount: Fee per Service; Paid to City D. Professional Services Agreement – Purdue University MEP Center 1. Description: Training for Under-Skilled Workers to meet Labor Needs in the Community 2. Amount: NTE $12,000 3. Funding: EDIT (404.1001.460.39.30) E. Professional Services Agreement – Lawson-Fisher Associates, P.C. 1. Description: Construction Inspection for Bendix Drive, Stage II 2. Amount: NTE $494,500 3. Funding: LRSA (251.0608.431.42.96) F. Amendment No. 1 to Master Services Agreement – Stantec Consulting Services, Inc. 1. Description: Additional Time for LTCP Negotiations 2. Amount: N/A G. Task Order No. 6 – Stantec Consulting Services, Inc. 1. Description: 2019 CSO LTCP Renegotiations Support 2. Amount: NTE $200,000 3. Funding: Wastewater Professional Services Engineering (641.0630.793.32.01) H. Easement Agreement – Indiana Michigan Power Company 1. Description: Electrical Distribution Easements for New Electrical Services to Howard Park I. Professional Services Agreement – American Structurepoint, Inc. 1. Description: Right-of-Way Acquisitions in the West Side Quiet Zone 2. Amount: $16,030 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 7, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 5 3. Funding: LRSA (251.0602.431.42.96) J. First Addendum to Agreement – Urban Enterprise Association of South Bend, Inc. 1. Description: Provide Additional Funds and Eligible Corridors to the Façade Matching Grant Programs 2. Amount: $375,000; New Total $575,000 3. Funding: COIT (404.1001.460.39.30) K. Grant Agreement – The Bloomberg Family Foundation, Inc. 1. Description: Grant Agreement for Bloomberg Mayor’s Challenge 2. Amount: NTE $1,000,000 Paid to the City 11. LICENSES AND PERMITS A. Use of the Right-of-Way for Processions 1. Applicant: Venues, Parks and Arts a) Event: St. Patrick’s Day Parade b) Date/Time: March 16, 2019; 9:30 a.m.-1:00 p.m. c) Route: Start at Jefferson Blvd. and Frances St., West to Niles Ave., North to Washington Street, East on Washington Street to Hill Street 2. Applicant: March of Dimes a) Event: MS Walk b) Date/Time: May 4, 2019; 8:00 a.m.-12:00 p.m. c) Route: Sidewalks only from IUSB to Howard Park or Boat House (if under Construction) B. License Renewals 1. Type: Massage Establishment a) Applicant: Therapeutic Indulgence (1) Location: 903 E. Jefferson Blvd. (2) Favorable Recommendations b) Applicant: Summer Spa (1) Location: 3601 E. Jefferson Blvd. (2) Favorable Recommendations c) Applicant: Hair Crafters (1) Location: 602 Lincolnway East (2) Favorable Recommendations 2. Type: Public Parking Facility a) Applicant: Beacon Health Systems (1) Locations: (a) 621 Memorial Drive (b) 100 Navarre Street (c) 707 N. Michigan Street CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 7, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 6 (2) Favorable Recommendations 3. Type: Open Air Business a) Applicant: Madis Market b) Location: 209 S. Michigan Street c) Date/Time: April - September, 2019; 11:00 a.m. to 7:00 p.m. d) Favorable Recommendations C. Sidewalk Café Permit a) Applicant: Cinco 5 International b) Location: 112 W. Colfax Ave. c) Days/Times: Monday: 10:00 a.m.-3:00 p.m.; Tuesday-Friday: 10:00 a.m.- 11:00 p.m.; Saturday: 4:00 p.m.-11:00 p.m. d) Favorable Recommendations D. Encroachments/Revocable Permits 1. Applicant: City of South Bend Department of Redevelopment a) Location: 340 E. Colfax Avenue b) Description: Restroom Building Foundation and Overhang, Dumpster Enclosure and Trees c) Favorable Recommendations 2. Applicant: Commerce Center Development, LLC a) Location: 350 E. Lasalle Avenue b) Description: Fresh Air Intake Shafts along LaSalle Avenue c) See Comments 12. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Approve Locations: a) 243 Altgeld Street b) 829 E. Calvert Street (1) All criteria has been met 2. Deny Locations: a) 1705 S. Kendall Street b) 1261 Woodward Avenue (1) All criteria has not been met 13. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. Miller Family Trust 1. 25693 Scent Trail – Water/Sewer 2. 25593 Scent Trail – Water/Sewer B. Miller Builder’s/Denny Miller; 52548 Common Elder Trail – Water/Sewer CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 7, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 7 C. Stephen & JoAnn DeCloedt; 53333 N. Ironwood Road – Sewer D. Capstone Building and Remodeling 1. 18045 Stoneridge Street – Water/Sewer 2. 26912 McArthur Court – Sewer 14. RATIFY BONDS A. Excavation Bonds 1. J.F. Electric, Inc., Approved effective February 14, 2019 B. Occupancy Bonds 1. Larson-Danielson Construction Company, Inc., Approved effective February 14, 2019 2. J.F. Electric, Inc., Approved effective February 14, 2019 3. F.E. Moran, Inc Fire Protection, Approved effective February 18, 2019 15. CLAIMS 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.