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HomeMy WebLinkAbout2018 Area Plan Commission Report LAWRENCE P. MACLIOZZI I.\1_C iI I I% I Dili! I.I l)H Angela M. Smith AREA PLAN COMMISSION OF ST. JOSEPH COUNTY, IN 227 W. JEFFERSON BLVD., ROOM 11+11 COURT Y-CITY BUILDING, SOUTH BEND. I.ADIA NS +6601 11741 233-9i 1 February 20,2019 Filed in Clerk's Office Board of County Commissioners FEB 20 2019 St. Joseph County Council South Bend Common Council KAREEMAH FOWLER Lakeville Town Council CITY CLERK,SOUTH BEND,IN New Carlisle Town Council North Liberty Town Council Osceola Town Council Roseland Town Council Re: 2018 Annual Report and 2019 Work Program-Area Plan Commission Dear Commissioners and Respective Council Members, I am pleased to attach the Area Plan Commission's 2018 Annual Report and 2019 Work Program.The Report provides a summary of the activities performed by the Commission and the Commission staff. Aside from the required administrative tasks required by State law in the review of zonings, subdivisions and other activities noted under Section V. Accomplishments — 2018, the 2019 Annual Plan/Work Program on Page 8 provides insight on the projects that the Commission staff anticipates working on. Of particular note on Page 4 and 5, are improvements to the development process that the staff has instituted over the past years. The ease of the development process is a matter of pride to the staff, and we will continue to seek ways to improve wherever possible. If you have any questions, comments or concerns please feel free to call me. Sincerely, Larry Magliozzi SERVING ST. JOSEPH COUNTY, SOUTH BEND, LAKEVILLE, NEW CARLISLE, NORTH LIBERTY. OSCEOLA & ROSELAND WWW STIOSEPHCOUNTYINDIANA C O n i A R E A P L A N I.C. 36-7-4-312 requires the Executive Director, under the direction of the Area Plan Commission,to prepare and present to the Commission an Annual Report and • an Annual Plan for the operation of the planning department. This Annual Report covers Commission and Staff activities performed in 2018, and the Annual Plan/ Work Program for 2019. Annual Report 2018 Area Plan Commission of St. Joseph County, IN Filed in Clerk's Office FEB 2 0 2019 KAREEMAH FOWLER CITY CLERK,SOUTH BEND, IN Lawrence P. Magliozzi, Executive Director • .3 Annual Report 2018 Table of Contents Page I. Preface 2 II. Commission and Staff 3 III. Executive Summary 4 IV. Accomplishments 6 V. Annual Plan/Work Program-2019 8 VI. Activity Data 9 VII. Financial 11 "The statutes and regulations that govern land use affect the daily lives of average Americans more than any other part of the legal system" Former Chief Justice Shepard Prepared February 2019 1 Annual Report 2018 I. PREFACE This Annual Report provides information on the activities of the Area Plan Commission of St. Joseph County, IN and the staff of the planning department, and establishes the 2019 Work Program. The Commission serves the communities of the City of South Bend,the unincorporated areas of St. Joseph County and the Towns of Lakeville,New Carlisle,North Liberty, Osceola and Roseland. Area Plan Commission • Forwards recommendations on zoning petitions and text amendments to the legislative bodies • As a part of the Combined Hearing Procedure o Hears petitions for variances—approves,approves with modifications or denies o Forwards recommendations on special(exception)uses • Hears appeals on subdivision plats • Considers proposals for comprehensive plan amendments • Considers resolutions relative to redevelopment activities Staff Functions • Prepare all necessary documentation for the monthly Plan Commission meetings • Administer and coordinate the rezoning application process • Administer and coordinate the subdivision application process • Administer and coordinate the variance and special use application process for the Area Board of Zoning Appeals • Research and prepare text amendments to the zoning and subdivision ordinances • Propose and prepare amendments to comprehensive plans • Assists the public on land use concerns • Administer the Zoning Ordinances for South Bend and St.Joseph County • Assists APC member jurisdictions on land use activities Plan Commission Committees • Executive Committee o Advises and counsels the Executive Director of the Commission in budget,personnel and other administrative matters; serves as the Site Plan Committee to determine appeals of Staff decisions on major changes to approved final site plans as required by the applicable zoning ordinances. • Plat Committee o Approves/denies subdivision plats on behalf of the Commission 2 Annual Report 2018 H. COMMISSION AND STAFF Contact Information 227 W.Jefferson Boulevard Suite 1140 County-City Building South Bend, IN 46601 Phone: 574-235-9571 Fax: 574-235-9813 Web: www.sjcindiana.com Area Plan Commission Staff Executive Director/Secretary Larry Magliozzi March 2006-Appointed May 2014 Deputy Director/Assistant Secretary Angela Smith February 2013 Planner Jordan Wyatt January 2018 Planner Shawn Klein August 2018 GIS Manager John Carlson January 1994 GIS Technician Beverly Kingston January 2008 Office Manager Jennifer Parcell June 1993 ABZA Secretary Jennifer Henthorn January 2018 Commission Attorney Mitch Heppenheimer Member Jurisdictions St.Joseph County City of South Bend Town of Lakeville Town of New Carlisle Town of North Liberty Town of Osceola Town of Roseland Area Plan Commission(as of 1/1/2018) Member Appointed By: Dan Brewer Mayor,City of South Bend Oliver J. Davis Common Council,City of South Bend John DeLee Mayor, City of South Bend Adam DeVon St.Joseph County Council Robert Hawley St.Joseph County Commissioners Martin Madigan Council on Town Affairs,Town of Roseland Elizabeth Maradik Board of Public Works, South Bend Jordan Richardson Mayor,City of South Bend John McNamara St.Joseph County Surveyor John Leszczynski Mayor,City of South Bend Debra Davis Town Council,Town of Osceola Jacob Holloway County Agricultural Extension Educator Dr.Jerry Thacker School Corporation Superintendents—PHM School District Steve Vojtko Town Council,Town of New Carlisle Matthew Peterson Town Council,Town of North Liberty 3 Annual Report 2018 III. EXECUTIVE SUMMARY The planning department assumed two significant functions in 2018: 1)taking over the administrative responsibilities of the Area Board of Zoning Appeals and,2)Zoning Administration which includes the time-consuming task of managing zoning violations.These functions previously resided with the St. Joseph County/South Bend Building Department. The goal of the re-alignment was to consolidate all aspects of zoning administrative functions under one department,eliminating duplication of services that were split between two departments at two different locations.All aspects of zoning-related activities would be within one organization,enhancing planning-related functions to the public and development community. These new responsibilities became effective January 1,2018: 1. Area Board of Zoning Appeals: a. Administration of the variance and special exception use process b. Meeting notifications,transcribe minutes c. Staff reports(already were being done by staff) d. Maintain files. 2. Zoning Administration: a. Executive Director assumes the duties of Zoning Administrator for the City of South Bend and St.Joseph County b. Enforcement of the St.Joseph County and City of South Bend zoning ordinances c. Interpretation of the St.Joseph County and City of South Bend zoning ordinances d. Issue improvement location permits e. Zoning verifications Along with the transfer of these responsibilities,a new fee structure and income stream for the County became available.A part-time position was established to assist in the office duties related to the ABZA. Section VII Financial,includes details of the new income. Over the past number of years,the staff has been a leader in streamlining the development process, making it easier for the public and development community to file applications: 1. Zoning applications only require the submittal of a Petition,a site plan and a Fee. Ordinances, resolutions,maps,notifications,legal ads and submittal of the ordinances to the respective Councils are now being done by the staff. 2. Applications,fee schedules,and development ordinances are now on line. 3. The staff worked closely with the South Bend City Clerk's office,the City Council and the Council attorney in reducing the zoning review period by 30 days for City Petitions. 4. The Project Advisory Team(PAT)was created to offer the development community access to meet with departments and utilities to get input on projects before extensive design time is done. 5. The timeline for the review and subsequent approval of subdivisions has been revised so that developers have a set date at which the plat can be ready for approval. 4 Annual Report 2018 6. The staff assumed the administrative responsibilities of the Area Board of Zoning Appeals, further consolidating land-use related procedures. 7. In a further effort to consolidate,the staff assumed the responsibilities of Zoning Administrator, involving fielding zoning complaints,issuing improvement location permits and various zoning certifications. 8. The staff modernized the zoning ordinances of the Towns of New Carlisle,Osceola,North Liberty and Lakeville.These ordinances are now easier to read and interpret by the respective town zoning administrators. 5 Annual Report 2018 IV. ACCOMPLISHMENTS -2018 Recurring Work Elements • Administer zoning applications • Administer subdivision plat applications • Administer variance and special exception use applications • Administer zoning violation complaints • Administer the Project Advisory Team • Research and administer ordinance text changes • Review street and alley vacation requests • Participate in the Plan Review process—issuance of ILPs • Assist the public in a wide range of zoning and platting-related property issues • Provide GIS-related assistance to public and government agencies • Participation on the following: o Transportation Technical Advisory Committee(MACOG) o St.Joseph Regional Water&Sewer District o Economic Development Professional Network(Chamber of Commerce) o Juday Creek Task Force(MACOG) o Shirley Heinze Land Trust Advisory Committee o Census 2020 Complete Count Committee Specific Accomplishments • Assumed responsibilities of Zoning Administration from the Building Department o Executive Director of the Commission is the Zoning Administrator for the City of South Bend and St.Joseph County o Zoning Violation procedure put in place o Reviewed 294 zoning violations(226 closed;68 remain active) • Assumed administration of the Area Board of Zoning Appeals from the Building Dept. o All tasks associated with the ABZA now being administered by the planning staff o Streamline the application process • Adopted a new Zoning Ordinance for the Town of North Liberty • Formalized the improvement location process • Created an on-line permitting process for sign permits • Assisting the City of South Bend in drafting a new Zoning Ordinance • Participated in the initial planning phase for Census2020 6 Annual Report 2018 IV. ACCOMPLISHMENTS—2018(Continued) • GIS-Related Activities o Largest project for 2018 was the continuing support of the GIS mapping for the 911 Center.Worked on enhancing the address points,centerline,MSAG,response layers for Police,Fire,&EMS,&common names database.Also created addresses for Holy Cross and Notre Dame for each building and parking lot on both campuses with the assistance of the County Surveyor. o Created a versioned Enterprise Geodatabase for the maintenance of the feature layers for the 911 CAD map.Versioning allows multiple editors to alter the same data in an enterprise geodatabase without applying locks or duplicating data.Currently we have a County version and a South Bend version. In 2019 we will be reaching out to include Mishawaka as another version. This method was what was used by the County and South Bend to enhance the feature layers. o Worked with the EMA office in creating and collecting data of the affected properties from the flooding that occurred in February 2018. Created an online mapping solution through Arc GIS online(Quick Access Maps)that was used to collect data in the field and as a call came in for each affected property. o Worked with MetroNet in creating an online mapping solution through Arc GIS online (Quick Access Maps)that is used to collect data out in the field for fiber lines throughout St Joseph County and Marshall County. o Continuing maintenance for all the property tax mapping(Parcel builder). o Continued training for any online mapping applications for new employees throughout the County. Also,did one-on-one refresher training for any existing employee that needed additional assistance. o Updated the 2019 precinct boundaries that were affected by the annexations from 2018. New map layouts were added to the county website GIS page for Townships, Commissioners,Council, State House and State Senate boundaries. o Added three new map layouts for ArcGIS Online(Quick Access Maps)which include: Airport Noise Property Abatements Tax Sale Properties o Compiled residential addresses within the SJC and the Towns for the 2020 Census. All data needed to be compiled and sent to the Census Bureau by June 2018. 7 Annual Report 2018 V. 2019 ANNUAL PLAN/WORK PROGRAM The Staff anticipates no change to its continuing duties relative to the administration of the zoning and subdivision ordinances,and the assistance it lends to the public and government agencies that are members of the Area Plan Commission. Staff continually reviews the way it conducts business and implements changes when necessary. 2019 Work Program: • Replacement of the St.Joseph County Subdivision ordinance • Assist the City of South Bend in completing the updates to the South Bend Zoning Ordinance • Assist the City of South Bend in its consideration to establish an advisory plan commission • Begin preliminary work on revising the St.Joseph County Zoning Ordinance o Assessment of all sections o Revise portions of the Accessory Use section o Revise portions of the Trailers,Mobile Homes and Tents section o Revise signs section • Update the Street and Alley vacation procedure;assume administration • Digitize all Written Commitment Documents • Continue integration of electronic files with County GIS system • Participate in 2020 Census Complete Count Committee activities 8 Annual Report 2018 VI. ACTIVITY DATA Summary of Public Hearing Agenda Activity Jurisdiction 2018 2017 2016 2015 2014 2013 2012 St.Joseph County 9 20 10 10 17 18 20 Text Amend.Sub-set 10 I Combined PH Sub-set 5 7 7 Subdivision Appeals 1 South Bend 15 24 22 24 16 10 18 Text Amend.Sub-set 3 3 Combined PH Sub-set 6 16 Lakeville 2 1 3 Text Amend.Sub-set 1 New Carlisle 1 3 North Liberty 2 1 1 1 2 Text Amend.Sub-set 1 Osceola 1 3 1 3 Text Amend.Sub-set 2 Roseland 1 1 Totals 24 48 34 40 38 34 42 Text Amend.Sub-set 3 15 6 9 6 5 9 Combined PH Sub-set 11 23 7 Subdivision Appeals 1 Map Amendment(Zoning)Petitions-2018 Jurisdiction Number Favorable Unfavorable No Rec Passed Denied W/D St.Joseph County 9 8 1 8 1 South Bend 12 10 1 1 10 2 Lakeville New Carlisle North Liberty Osceola Roseland Land Use Plans-2018 Southeast Neighborhood Master Plan—12/18/18 9 Annual Report 2018 VI. ACTIVITY DATA(continued) Subdivisions Processed-2018 Major Jurisdiction Primary Secondary Minor Replats Plat Vacations Total St.Joseph County 8 17 27 6 2 60 South Bend 0 1 15 7 23 Lakeville New Carlisle 1 1 North Liberty Osceola 1 2 3 Roseland(does not have a subdivision control ordinance) Street&Alley Vacations Reviewed Jurisdiction 2018 2017 2016 2015 2014 St.Joseph County 2 1 2 1 3 South Bend 30 26 18 12 4 Lakeville New Carlisle North Liberty Osceola Roseland Area Board of Zoning Appeals Petitions Filed Jurisdiction 2018 2017 2016 2015 2014 2013 St.Joseph County 62 66 84 51 48 75 Variances 97 118 144 76 93 108 Special Exceptions 3 6 9 5 4 10 Conditional Uses 2 South Bend 62 64 64 62 54 47 Variances 150 191 /12 106 109 100 Special Exceptions 14 12 10 4 9 8 Conditional Uses Lakeville 1 1 1 Variances 3 1 5 New Carlisle 1 1 2 Variances 2 / 2 North Liberty 1 2 2 Variances 2 2 3 Osceola 1 1 Variances 1 1 Special Exceptions Roseland 1 1 1 2 Variances 7 8 7 Special Exceptions / 1 1 10 Annual Report 2018 VII. FINANCIAL Budget&Income History 2018 2017 2016 2015 2014 2013 Approved Budget $371,381 $351,341 $320,209 $320,209 $321,409 $317,866 Personnel $366,607 $342,800 $311,608 $311,608 $311,608 $305,498 Non-Personnel $2,600 $8,541 $8,601 $8,601 $10,032 $12,368 Zoning Income $16,860 $25,730 $31,085 $19,410 $22,860 $16,075 Subdivision Income $50,150 $4,3365 $39,240 $32,250 $22,115 $27,415 Variances&SEU(ABZA) $27,100 - - - - - Zoning Administration $20,500 - - - - - Other Income $328 $2,055.50 $ 1402.50 $ 3,938 $ 3,584 $ 3,276 Total $114,938 $71,150.50 $71,727.50 $55,598 $48,559 $46,766 The fundamental goal of all zoning is to try and ensure that one owner's use of property does not have a significant detrimental impact on other owner's enjoyment of their property. 11