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HomeMy WebLinkAbout02122019 Board of Public Works MeetingAGENDA REVIEW SESSION FEBRUARY 7, 2019 27 noted they have at least eight (8) practice shoots at the range for training. Mr. Gilot asked if the firearms training simulator has reduced the amount of training ammunition. Mr. Lancaster stated it has not, that only simulates actual events, and is more situational whereas the range is dealing with accuracy. He noted you can't substitute one for the other. - Change Order — Century Center Convention Hall Mr. Roger Nawrot, Engineering, stated this increase is due to the decision to switch from tile flooring to carpeting. - Amendment to Agreement — Alliance Architects Mr. Nawrot stated this increase is due to a separate bid package for the Vietnam Veteran Memorial; AV low voltage in the building, and issues with the bond. He noted the entire project is LEER certified and that has an effect on the design. - Professional Services Agreement — Abonmarche Consultants Mr. Nawrot stated these back water valves will prevent the river from going back up the storm sewers. - Amendment to Contract — Christopher B. Burke Mr. Nawrot explained this additional cost is due to extra time needed when historical skulls were discovered during excavation. - New Installation — No Parking —Tow Away Zone Signs Mr. Nawrot stated these signs are for along Jefferson Middle School to School Field. Mr. Gilot asked if parents use that area for pick up and drop off of students now. Mr. Nawrot stated it's an informal situation. Ms. Dorau noted it's not a safe area to do that. Ms. Kara Boyles, Engineering, informed the Board that Engineering is doing a study on signage including ADA accessibility in all of the school zones. She stated they want to find out what exists today and what should be done. Mr. Gilot stated there was already a study done years' ago that would be helpful. - Amendment to Agreement — Lochmueller Group Ms. Boyles stated this increase is the result of upgrades needed after the preliminary studies. She noted there are some new access doors needed as a result of the building codes changing since the start of the study. She stated the original design was to see what the options were and the results are driving up the costs. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms„ Maradik and carried, the meeting adjourned at 11:17 a.m. BOARD OF PUBLIC WORKS Gary A. n or, President Elizabeth A. Maradik, Member — Therese e J Dofau, Ma,inber Srbztann +I. -'itz rg, t xt r Laura O'Sullivan, Member ATTEST: 2y .., Landa M. Martin, IGler�— REGULAR MEETING FEBRUARY 12, 2019 The Regular Meeting of the Board of Public Works was convened at 9:35 a.m. on Tuesday, February 12, 2019, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, REGULAR MEETING FEBRUARY 12,2019 28 Suzanna Fritzberg, and Laura O'Sullivan present. Board Member Therese Dorau was absent. Also present was Board Attorney Clara McDaniels. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on January 17, January 22, January 29, and February 5, 2019, were approved. OPENING OF BIDS - THREE TWENTY AT THE; , CASCADE COMPOSITE WALK PANELS - PROJECT NO. 11 8-_074C (Id FDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project, The Clerk tendered proof of publication of Notice in the South Bend Tribuile, which was found to be sufficient. The following bid was opened and publicly read: PRECISION WALL SYSTEMS. IfiIC. 3801 S. Main Street South Bend, IN 46614 Bid was signed by: James Mroz Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: Division —A— No Bid L Division �B=� -14 ?, 0 000.00 Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above bid was referred to Community Investment and Engineering for review and recommendation. OPENING OF BIDS - WATER WQRKS NORTH PUMPING STATION WELL REPLACEMENT- P _G6 �JEQT��Q I ��7-031R WATEkWOE�l,,SENC,IN�F--ERIN�— This was the date set for receiving and opening of sealed bids for the above referenced project, The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bid was opened and publicly read: PEERLESS MIDWIEST, INC 55860 Russell Industrial Parkway Mishawaka, IN 46545 Bid was signed by: Frank Williams Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $532,763 Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above bid was referred to Water Works and Engineering for review and recommendation. Mr. Gilot questioned the funding listed as engineering and asked whether this was design or build. Ms. Kara Boyles, City Engineer, stated it is for both the design and the construction, She suggested the funding may need to be revised. GARAGE IMPROVEMENTS - r the above referenced project. Bend. Tribune, which was found ENt9gig= MAJORITY BUILDERS, INC. 62900 US 31 South South Bend, IN 46614 Bid was signed by: Rick Slagle REGULAR MEETING FEBRUARY 12, 2019 29 Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: Total Base Bid $752,000.00 Total Alternates $376,490 00 Total Base Bid Plus Alternates $1,128,490.00 Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above bid was referred to Community Investment and Engineering for review and recommendation. OPENING OF BIDS — MISHAWAKA AVENUE TRAFFIC SIGNALS AT FIRE STATION NO, 9 — PROJECT NO. 117-120A (LRSA TRAFFIC SIGNAL MAINTENANCE) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bid was opened and publicly read: PEik BERTON DAVIS ELECTRIC 916 E. McKinley Avenue Mishawaka, IN 46545 Bid was signed by: John Ferro Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted 1 Division A Total $130,029.87 Division B Total $41,255.50 Project Total -Divisions A-B $171,285.37 Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above bid was referred to Engineering for review and recommendation. OPENING OF BIDS — 2019 "TRUCKING OF BELT -PRESSED BIOSOLIDS FOR LAND APPLICATION (UTILITIES, ORGANIC RESOURCES CONTRACTUAL SERVICES OTHER This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bid was opened and publicly read: TRUCKS I US INC. 23942 State Road 2 South Bend, IN 46619 Bid was signed by: James Burger Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim Form submitted n Item Est. Qty. Item Unit Unit Price No. 1 TBD Trucking of Belt Pressed Biosolids Per Truck/ $114.00 "on call" for Land Application Per Hour Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above bid was referred to Organic Resources for review and recommendation. OPENING OF QUOTATIONS — UNITY GARDENS LEARNING CENTER SITE IMPROVEMENTS -- PROJECT NO. 117-05OR RWDA TIE Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. Ms. Martin, Clerk of the Board, stated no quotes were received. REGULAR MEETING FEBRUARY 12.2019 30 OPENING 0 �IMENI OFFICE IMPROVEMENTS (CODE ENFQRCEMENTJ Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: BROWN AND BROWN GFNERAL CONTRACTORS, INC. 124 S. Elkhart Street, PO Box 487 Wakarusa, IN 46573 Quotation was submitted by Eric Brown Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $4,776.00 ZIOLKOWSKI CONSTRUCTION, INC. 4050 Ralph Jones Drive South Bend, IN 46628 Quotation was submitted by Bill Favors Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $6,150.00 Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above quotations were referred to Engineering and Central Services for review and recommendation. AWARD BID — LIBERTY TOWER EXTERIOR RENOVATIONS, DIVISION A -- PROJECT NQJ 18-086R RWDA TIF Mr. Kyle Silveus, Engineering, advised the Board that on January 22, 2019, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Silveus recommended that the Board award the contract to the lowest responsive and responsible bidder Slatile Roofing and Sheet Metal Co., Inc., 1703 S. Ironwood Dr., South Bend, IN 46613 in the amount of $274,218. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. AWARD 0 OTATION — CENTURY CENTER STORAGE MEZZANINE — PROJECT NO. LLQME HO°l"ELlMOTEL TAM Ms. Becca Plantz, Engineering, advised the Board that on January 22, 2019, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Plantz recommended that the Board award the contract to the lowest responsive and responsible bidder, R. Yoder Construction, Inc., 27453 County Road 150, Nappanee, IN 46550, in the amount of $104,000. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. AWARD �UOTA�TION — �BENDIXFFIE�,AIER LIFT AT �CEN�TURY CENTER �_PRQJEcr NO, 118-036C'HOTEL/MOT Ms. Becca Plantz, Engineering, advised the Board that on January 22, 2019, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Plantz recommended that the Board award the contract to the lowest responsive and responsible bidder, Brown and Brown General Contractors, Inc., 124 S. Elkhart Street, PO Box 487, Wakarusa, IN 46573, in the amount of $71,300, Therefore, Ms, Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried. RATIFYQUOTATION AWARD — GRAND STAND MULTI FORCE WITH 60" DECK - ���� (2016 VPA EQUILPMENNT ILEASIE PROCEE DS E—D S) Mr. Jeff Hudak, Central Services, advised the Board that on October 23, 2018, quotations were received and opened for the above referenced equipment. After reviewing those quotations, Mr. Hudak awarded the contract to the lowest responsive and responsible bidder, Yard N Gard, 919 E. Mishawaka Road, Elkhart, IN 46517, in the amount of $32,277.98. Mr. Michael Schmidt, Purchasing, requested the Board now ratify that award that was done without Board approval by REGULAR MEETING FEBRUARY 12 2019 31 mistake. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation award be ratified as outlined above. Ms. Fritzberg seconded the motion, which carried. RATIFY QUOTATION AWARD — SAND PRO 3040 2016 VPA EQUIPMENT LEASE PROCEEDS) Mr. Jeff Hudak, Central Services, advised the Board that on October 23, 2018, quotations were received and opened for the above referenced equipment. After reviewing those quotations, Mr. Hudak awarded the contract to the lowest responsive and responsible bidder, The Kenney Corporation, 8420 Zionsville Road, Indianapolis, IN 46268, in the amount of $47,566.76. Mr. Michael Schmidt, Purchasing, requested the Board ratify that award that was done without Board approval by mistake. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation award be ratified as outlined above. Ms. Fritzberg seconded the motion, which carried. RATIFY QUOTATION AWARD — BRUSH CUTTER COMPACT EXCAVATOR 2016 VPA EQUIPMENT. LEASE PROCEEDS Mr. Jeff Hudak, Central Services, advised the Board that on October 23, 2018, quotations were received and opened for the above referenced equipment. After reviewing those quotations, Mr. Hudak awarded the contract to the lowest responsive and responsible bidder, Bobcat of Michiana, 28747 Old US 33, Elkhart, IN 46516, in the amount of $6,451.28. Mr. Michael Schmidt, Purchasing, requested the Board now ratify that award that was done without Board approval by mistake. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation award be ratified as outlined above. Ms. Fritzberg seconded the motion, which carried. RATIFY QUOTATION AWARD — COMPACT EXCAVATOR 2016 VPA EQUIPMENT LEASE PROCEEDS) Mr. Jeff Hudak, Central Services, advised the Board that on October 23, 2018, quotations were received and opened for the above referenced equipment. After reviewing those quotations, Mr. Hudak awarded the contract to the lowest responsive and responsible bidder, Bobcat of Michiana, 28747 Old US 33, Elkhart, IN 46516, in the amount of $49,519.72. Mr. Michael Schmidt, Purchasing, requested the Board now ratify that award that was done without Board approval by mistake. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation award be ratified as outlined above. Ms. Fritzberg seconded the motion, which carried. RATIFY REQUE T'TO RE.JI-CT QUOTATIONS — 4 4 DIESEL UTILITY VEHICLE 2016 VPA EQUIPMENT LEASE PROCEEDS Mr. Jeff Hudak, Central Services, requested the Board ratify the rejection all quotations for the above referenced equipment due to exceeding the budget. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request was ratified. APPROVE CHANGE ORDER NO. 4 — HOWARD PARK. REDEVELOPMENT AND ST, LOUTS BLVD. IMPROVEMENTS — PROJECT NO 117-047R (PARK BOND RT;TTT; REGIONAL CITIES & CUMULATIVE CAPITAL) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 4 on behalf of Larson Danielson Construction Co., Inc., 302 Tyler Street, LaPorte, IN 46350, indicating the contract amount be decreased by $38,787.14 for a new contract sum, including this Change Order, in the amount of $17,855,539.44. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 8 — ERSKINE CLUBHOUSE RENOVATION — PROJECT NO. 116-108 'VPA MAINTENANCE) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 8 on behalf of Ziolkowski Construction, Inc., 4050 Ralph Jones Dr., South Bend, IN 46628, indicating the contract amount be increased by $23,864 for a new contract sum, including this Change Order, in the amount of $1,013,990. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. l CENTURY CENTER CONVENTION HALL A-B NEW ENTRY — PROJECT NO. 11 5-017A(HOTEL/MOTEL TAB REGULAR MEETING FEBRUARY 12 2019 32 Mr. Gilot advised that Mr. Roger Nawrot, Engineering, has submitted Change Order No. 1 on behalf of Brown & Brown General Contractors, Inc., 124 S. Elkhart Street, Wakarusa, IN 46573, indicating the contract amount be increased by $12,862, plus an additional seventy (70) days, for a new contract sun, including this Change Order, in the amount of $88,414 and a new project completion date of March 15, 2019. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Change Order was approved. APPROVE CHANGE ORDER NO, I -- MORRIS THEATER MEZZANINE FI&NDRAILS— PROJECT NO -._8.1 (VPA MPAC GENERAL FUN"} Mr. Gilot advised that Ms. Becca Plantz, Engineering, has submitted Change Order No. I on behalf of Larson Danielson Construction Co., Inc., 302 Tyler Street, LaPorte, IN 46350, indicating the contract amount be increased by $625 for a new contract sum, including this Change Order, in the amount of $23,525. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 — OLIVE PRODUCTION WELI NO 6 I, — R AB A N PROJECT N 2 WATER WORKS O&M submitted Change H 'LT "' 0 — P 0 ' 'E 'T 0' ' 1 '_ 10 W T M G advised that - Be a an Engineering, nee ' n h ubmitted Change Order No. 2 on s w Mishawaka 4 r. Gilot t �s cc P' tz' i n g' ' s behalf of Peerless Midwest, t 55860 Russell Industrial Parkway, Mishawaka, IN 46545, indicating co ct comp . 'o c ncr s y x ys w final 1 0 the contract date e n e e b increased 6 days, or a new final contract completion I t napproved. i e six f t of ru �ry , 0 . Upon motion j made b y Ms. Maradik, seconded Y e Feb 5 2 19 a ton a seconded by Ms. Fritzberg and carried, m , t C ang Order was pprov . - ed, he e rde a ed . APPROVE CHANG NO�. 2 REHABILITATION Mr. Gilot advised that No. 2 on behalf of Peerless Midwest, indicating tract completion the contract date of February 5, 2019. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Change Order was approved. APPROVE CHANGE ORDER NO, 1_FINAL _AND PROJECT COMpLE TION AFFIDAVIT — 2018 TREE AND STUMP REMOVAL — PROJECT NO. I 8-048,,A MVH Mr. Gilot advised that Mr. Toy Villa, Engineering has submitted Change Order No. I (Final) on behalf of K&R Tree Service, 1724 S. Grant St., South Bend, IN 46613 indicating the contract amount be increased by $1,840 for a new contract sum, including this Change Order, of $17,465. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $17,465. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, Change Order No. I (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO. I (FINAL LAND _PROJECT _COMPLETION �� — WASTEWATER TREATREI[ABII ON — PROJECT NO. I 18-0 19 Mr. Gilot advised that Mr. JChangeo.(Final) on behalf of Alfa Laval, Inc. 10470 Deer Trail Drive, Houston, TX 77038 indicating thecontract amount be decreased by $175 for a new contract sum, including this Change Order, of $202,956. Additionally submitted was the Projectomp e ion Affidavit indicating this new final cost of $202,956. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, Change Order No. I (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — BIENDIX THEATER HANDRAILS AT CENTURY CENTER — PROJECTNO, 118-036A 'HOTEL/MOT Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Brown & Brown General Contractors, Inc., 124 S. Elkhart Street, Wakarusa, IN 46573, for the above referenced project, indicating a final cost of $12,915. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — 2016 DOWNTOWN PARKING GARAGE IMPROVEMENTS — PROJECT NO. 1115-143 'MAJOR MOVE S Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Gibson -Lewis LLC, 1001 W. I I 1h Street, Mishawaka, IN 46544, for the REGULAR MEETING FEBRUARY 12. 2019 33 above referenced project, indicating a final cost of $1,228,684. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — ENGINEERING OFFICE IMPROVEMENTS — PROJECT NO. 118-10 ENGINEERING REPAIRS AND MAINTENANCE) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Ziolkowski Construction Inc., 4050 Ralph Jones Drive, South Bend, IN 46628, for the above referenced project, indicating a final cost of $9,233. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Project Completion Affidavit was approved. Mr. Gilot questioned the funding source showing Engineering Professional Services. Ms. Kara Boyles, City Engineer, corrected the source as Repairs and Maintenance. She noted the account numbers look like they got transposed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET —THREE TWENTY AT THE CASCADE — EXTERIOR INSULATION AND FINISH SYSTEM _. PROJECT NO. 118-074E-R REDA TIF In a memorandum to the Board, Mr. Zach Hurst, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the above request to advertise was approved and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET— WEST BAND. TRAIL CORRIDOR IMPROVEMENTS — PROJECT NO. 117-085 WDA TIF/R.WDA TIF BOND In a memorandum to the Board, Ms. Sue Ellen Doudrick, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. ADOPT RESOLUTION NO. 04-2019 — A RESOLUTION OF THE :SOUTH BEND fNDIAN'A BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.04-2019 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: Multiple City Vehicles (See list) WHEREAS, pursuant to Indiana Code § 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana; and WHEREAS, the City, acting by and through the Board, desires to dispose of the personal property that is more particularly described at Exhibit "A" attached hereto and incorporated herein ("Property"); and WHEREAS, in accordance with Indiana Code § 5-22-22-4, the Board may engage an auctioneer to conduct a public auction in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or more, or is more than one (1) item with an estimated value of $5,000 or less; and REGULAR MEETING FEBRUARY 12, 2019 34 WHEREAS, the Board has determined that the Property has an estimated value of less than $5,OOO,and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the Property listed at Exhibit "A" is no longer needed by the City; the Property is unfit for the purpose for which it was intended, and has an estimated value of $5,000 or less. BE IT RESOLVED that the Property may be transferred or sold at public auction. However, if the Property is deemed to be worthless, such Property may be demolished or junked. ADOPTED the 12TH day of February, 2019. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Suzanna M. Fritzberg s/ Laura O'Sullivan ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for anlimval Type Business Description 7 Amount/ Motion/ Funding Second Hardware AT&T Lease of Thirty -Four (34) $20,177.28; Maradik/Fritzberg Lease Mobility iPads and Surfaces for Thirty -Six Various City (36) Month Departments Term (IT Lease Accounts) Amendment Kronos, Inc. Timeline Extension for $26,400 Maradik/Fritzberg to Software Implementation of (IT Agreement Kronos HR Payroll Professional System Services Amendment Black & Olive Water Treatment $257,337;� Maradik/Fritzberg No. 2 to Veatch Plant Improvements New Total: Professional Corporation $342,254 Services (RWDA TIF) Agreement Amendment Alliance Additional_ Services for NTE $36,964; Maradik/Fritzberg No. 3 to Architects, Howard Park New Total: Professional Inc. Reconstruction Project $1,310,964 Services (Regional Agreement Cities Grant) Agreement Urban Fiduciary Agent for Love $25,000 Maradik/O'Sullivan Enterprise Your Block Program Grant/$25,000 Association City Match of South (City Match Bend, Inc. subject to Council Special Kiesler South Bend Police $35,928.34 Maradik/Fritzberg Purchase Police Department Ammunition (Other Supply State QPA Purchase Operating Su lies) Professional Frost Plans and Specs for NTE $42,950 Maradik/Fritzberg Services Engineering Flood Damage Repairs at (Liability Agreement and North Pum in Station Insurance REGULAR MEETING FEBRI.IARY 12, 2019 35 Consultin Software Vermont Upgrade Recreation $14,208 Maradik/O'Sullivan License, Systems, Inc. System Tracking (VPA Maintenance Software Operations) and Support A reement Amendment Forum Design Services for $2,500; Maradik/Fritzberg No. 1 to Architects, O'Brien Recreation New Total: Professional LLC Center Renovation $36,250 Services (SSDA TIF) A reement Amendment Lochmueller Design Services and Bid $253,217; Maradik/O'Sullivan No. 1 to Group, Inc. Document Preparation New Total: Professional for Leeper Park $289,917 Services Improvement Project (RWDA TIF Agreement Bond) Master Lease Hewlett- Computer Equipment for $24,205; Maradik/Fritzberg Purchase Packard New or Changed $513.22/ Agreement Financial Positions Month for Services Forty -Eight Company (48) Months (Capital Lease _ Proceeds) Licensing Aunalytics, Enterprise Data $151,160; Maradik/O'Sullivan Agreement Inc. Management and Two (2) Year Analytics Platform Agreement (Innovation & TechnOlo y) Consulting United Right of Way Services NTE $87,370 Maradik/Fritzberg Contract Consulting for Coal Line Trail Phase (RWDA TIF) 2 Consulting United Right of Way Services e._ NTE Maradik/Fritzberg Contract Consulting for Coal Line Trail Phase $151,665 1 (RWDA TIF) Supplemental United Appraisal Problem NTE $22,815 Maradik/Fritzberg Agreement Consulting Analysis Costs and Phase (RWDA TIF) No. 2 II Environmental Assessment Activities for Coal Line Trail Phase I Supplemental United Appraisal Problem NTE $5,640 Maradik/Fritzberg Agreement Consulting Analysis Costs for Coal (RWDA TIF) No. 2 Line Trail Phase 2 Contract LinkedIn Linkedln Recruiter $19,025 Maradik/Fritzberg (IT Operations) Professional Abonmarche Survey, Design and g _ NTE $60,000 Maradik/Fritzberg Services Consultants, Permitting of Back Water (Stormwater Agreement Inc. Valve Installations along Fund North Shore Drive at Professional Three 3 Locations Services) Professional Clyde Wilbur Additional and NTE $20,000 Maradik/Fritzberg Services LLC Independent Evaluation (Wastewater) Agreement of LTCP and Assistance on Niche Renegotiation Aspects Statement of Crowe LLP Assist City in Preparation NTE $8,900 Maradik/Fritzberg Work of 2018 Comprehensive (General Annual Financial Report Fund) Amendment Christopher Boland Trail NTE $20,000; Maradik/Fritzberg No. I to B. Burke Construction Inspection New Total Professional Engineering, Services $148,500 Services LLC (Special LOIT REGULAR MEETING FEBRUARY 12 2019 36 Contract Professional Services) Open Market Mulder Liberty Tower Exterior $296,950 Maradik/Fritzberg Contract Waterproofin Renovations, Division B (RWDA TIF) g and Sealants, Inc. Open Market Environment Liberty Tower Exterior 1 $304,000 Maradik/Fritzberg Contract al Glass, Inc. Renovations, Division C (RWDA TIF) APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license aff licatiomis were presented for rove[: Applicant Description Location Motion Carried LAZ Parking Midwest, Public Parking Facility 1228 N. Eddy Maradik/Fritzberg LLC License Renewal St, APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and carried, the following traffic control device requests were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 1308 Fisher Street REMARKS: All criteria has been met NEW INSTALLATION: No Parking — Tow Away Zone LOCATION: East Side of Eddy Street from East South Street, North 900 Feet REMARKS INDOT will Install Signage APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of the following Consent to Annexation and Waiver of Right to Remonstrate. The Consent indicates that in consideration for permission to tap into the public water system of the City, to provide water service to the below referenced property, the applicant waives and releases any and all rights to remonstrate against or oppose any pending or future annexations of the property by the City of South Bend: A. Zoltan E. Vida, 21590 Golden Maple Court, South Bend, IN 1. 21590 Golden Maple Court —Water (Key No.004-1007-009043) Upon a motion by Ms. Maradik, seconded by Ms. Fritzberg and carried, the Consent to Annexation and Waiver of Right to Remonstrate was approved as submitted. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR EXCAVATION AND OCCUPANCY BONDS Ms. Donna Hanson, Division of Engineering, recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date Impact Site Contractin Contractor Released June 20, 2018 JKES, Inc dba Smith Pro'ects Excavation Approved Ja , nuary 24, 2019 Impact Site Contracton , LLC Occu anc Released June 20 2018 Pioneer Maso ,Inc. Occupancy Released September 1, 2018 JKES, Inc dba Smith Protects Occupancy AppjovLeq January 24, 2019 Ms. Maradik made a motion that the bond's approval and/or release as outlined above be ratified. Ms. Fritzberg seconded the motion, which carried. APPROVE IRREVOCABLE LETTER OF CREDIT — CLEVELAND WOODS DEVELOPMENT CO.. LLC The Division of Engineering submitted the following Irrevocable Letter of Credit to the Board and recommended approval of the extension of the expiration date to January 31, 2020: REGULAR MEETING FEBRUARY 12 2019 37 IRREVOCABLE STANDBY LETTER OF CREDIT NO.: 2544726682 ISSUED BY: MutualBank FOR: Cleveland Woods Development Co, LLC AMOUNT: $61,870 EXPIRES: January 31, 2020 IMPROVEMENT: Sanitary Sewer and Municipal Water in Fernwood, Section III Ms. Maradik made a motion that the amended Letter of Credit, as outlined above, be approved. Ms. Fritzberg seconded the motion, which carried. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal jmcer and certified for accuracy. Name Amount of Claim Date City of South Bend $1 903.71 01/31/2019 City of South Bend $1,035 498.43 02/12/2019 U.S. Bank National Association; Eddy St. Commons $241,773.37 02/04/2019 Phase II; Requisition No. 9 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Fritzberg seconded the motion, which carried. PRIVILEGE OF IIHE FLOOR. Mr. Murray Miller, Local Union No. 645, asked about the open market awards, and if those were bids. Mr. Gilot informed him they were open market contracts after being bid and no responsive bids received. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 8:12 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President Elizabeth A. Maradik, Member Therese J.1. orau ' ember f 5ura a M: Fritzbe , fleiafber �- .:aur�a O'Sullivan, Member ATTEST: Liuda M. Mart:in,�,aerk �,