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HomeMy WebLinkAbout02072019 Agenda Review SessionAGENDA REVIEW SESSION FEBRUARY 7, 2019 26 The Agenda Review Session of the Board of Public Works was convened at 10:35 a.m. on February 7, 2019, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, Therese Dorau, Suzanna Fritzberg, and Laura O'Sullivan present. Also present was Attorney Clara McDaniels. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. AWARD BIB — SEWER AND MANHOLE REHABILITATION ALTERNATES C: E. K-AIryI CL-CN AND CR-CT — PROJECT NO. 118-093 (UTILITY EXPENSE Ms. Sue Ellen Doudrick, Engineering, advised the Board that on December 11, 2018, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Doudrick recommended that the Board award the contract to the lowest responsive and responsible bidder Inland Water Pollution Control, Inc., 4086 Michigan Avenue, Detroit, MI 48210 in the amount of $1,108,896. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Doran seconded the motion, which carried. A.PPROVAflr t�F RE LJE'ST TO REIECT BIDS LIBEL 1"Y TOWER ENTERIOR RENOVATIONS D1VISlONS B C AND D — IpROIECT NO. 118-086R RWDA TIF In a memorandum to the Board, Mr. Kyle Silveus, Engineering, requested permission to reject all bids for the above referenced projects due to incomplete bid forms and exceeding the budget. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above request was approved and Engineering was authorized to go to the open market. Board members discussed the following item(s) from the agenda. - Licensing Agreement — Aunalytics, Inc. Mr. Dan O'Connor, IT Department, presented a revised agenda request noting changes to the amount and funding source. He stated the revised cost is $151,160 for two (2) years, paid in monthly recurring charges. Mr. O'Connor stated this addresses data for financials, 311, budgets, CRM, City Works for Sewers, parcels and addresses, arnong others, Ms. Doraca tasked if each addition requires custom bridge building. Mr. O'Connor stated at least 95% will not require any additional bridging. Attorney McDaniels asked what the difference in cost is from,. Mr. O'Connor stated it is just miscalculations on their part, noting they double-checked the numbers and found an error. When questioned, he confirmed IT has the rack space, there is no need to build additional racks. - Professional Services Agreement — LinkedIn Mr. O'Connor stated this is a renewal with LinkedIn. He noted they target diversity candidates. Ms. Fritzberg asked if he knew how the city defines success with this tool, can hires be traced from this data. Mr. O'Connor stated they can. He added when you are looking for specific criteria, LinkedIn can give you a list of candidates that would be good even if they haven't applied for the position. - Master Services Agreement — Crowe LLP Mr. Ben Dougherty, Finance, stated this item is actually a Statement of Work not the Master Services Agreement. He noted that was already approved by the Board. He stated this is for assisting the City with the preparation of the 2018 CAFR. - Agreement — Urban Enterprise Association Ms. Sonja Karnovsky, Community Investment, stated the UEA will act as fiduciary agent for the city for the Love Your Block agreement. She noted the matching funding needs to be appropriated. Ms. Fritzberg asked if there are any restrictions on the territory. Ms. Karnovsky stated there are not, it is city-wide. - Ratify Quotation Awards Mr. Michael Schmidt, Purchasing, informed the Board these quotations were awarded by Central Services in November and never came through the Board. He added they are all Venues, Parks and Arts quotes, with nothing controversial, and all low bids. He noted this was just a mistake on the part of Central Services and was brought to his attention by the Clerk of the Board. He stated he is now asking that the Board ratify the awards to close out the process. Mr. Gilot noted there are errors and omissions that do occur and it is okay to ratify since there was nothing controversial about the quotes and they all went to the low bidders. - Special Purchase — Kiesler Police Supply Mr. Tim Lancaster, Police Department, stated he is asking approval of a special purchase off of a State QPA for ammunition for the Police Department. Ms. Fritzberg asked if this is an annual amount. Mr. Lancaster stated it pretty much is. He noted that previously the Police academy provided ammunition to all the new recruits, but they stopped doing that so the Police Department has to supply two -thousand, five hundred (2,500) rounds to every new recruit. He AGENDA REVIEW SESSION F'EBRUARY 7 2019 27 noted they have at least eight (8) practice shoots at the range for training. Mr. Gilot asked if the firearms training simulator has reduced the amount of training ammunition. Mr. Lancaster stated it has not, that only simulates actual events, and is more situational whereas the range is dealing with accuracy. He noted you can't substitute one for the other. - Change Order — Century Center Convention Hall Mr. Roger Nawrot, Engineering, stated this increase is due to the decision to switch from tile flooring to carpeting. - Amendment to Agreement — Alliance Architects Mr. Nawrot stated this increase is due to a separate bid package for the Vietnam Veteran Memorial; AV low voltage in the building, and issues with the bond. He noted the entire project is LEED certified and that has an effect on the design. - Professional Services Agreement — Abonmarche Consultants Mr. Nawrot stated these back water valves will prevent the river from going back up the storm sewers. - Amendment to Contract — Christopher B. Burke Mr. Nawrot explained this additional cost is due to extra time needed when historical skulls were discovered during excavation. - New Installation — No Parking —Tow Away Zone Signs Mr. Nawrot stated these signs are for along Jefferson Middle School to School Field. Mr. Gilot asked if parents use that area for pick up and drop off of students now. Mr. Nawrot stated it's an informal situation. Ms. Dorau noted it's not a safe area to do that. Ms. Kara Boyles, Engineering, informed the Board that Engineering is doing a study on signage including ADA accessibility in all of the school zones. She stated they want to find out what exists today and what should be done. Mr. Gilot stated there was already a study done years' ago that would be helpful. - Amendment to Agreement — Lochmueller Group Ms. Boyles stated this increase is the result of upgrades needed after the preliminary studies. She noted there are some new access doors needed as a result of the building codes changing since the start of the study. She stated the original design was to see what the options were and the results are driving up the costs. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 11:17 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot„ President Elizabeth A. Maradik, Member `7 Therese J. Dot' U,-. e mber SttzaFiiitz ecg �_Yber Laura O'Sullivan, Member ATTEST: /9 Linda M. Martin, Clerk REGULAR MEETING FEBRUARY 12, 201.9 The Regular Meeting of the Board of Public Works was convened at 9:35 a.m. on Tuesday, February 12, 2019, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik.