HomeMy WebLinkAbout2019-01 Departmental Financial ReportPeriod Ending:
Issued By:
City of South Bend
Monthly Departmental Financial Report
Page(s)Contents
2 Fund Guide
3 Narrative
4 - 7 Summaries
8 - 22 General Fund Departments
23 - 57 Special Revenue Funds
58 - 63 City Debt Service Funds
64 - 78 City Capital Funds
79 - 102 Enterprise Funds
103 - 110 Internal Service Funds
111 - 114 Trust Funds
115 - 120 Tax Increment Financing Funds
121 - 125 Redevelopment Commission Funds
126 - 131 Redevelopment Debt Service Funds
Distribution
Mayor Pete Buttigieg
Chief of Staff Laura O'Sullivan
Deputy Chief of Staff Suzanna Fritzberg
Common Council
Department Heads
Fiscal Officers
January 31, 2019
Controller
Page # General Fund Page # Enterprise Funds
8 101 General Fund 79 287 Emergency Medical Services Capital
80 288 Emergency Medical Services Operating
General Fund Departments 81 600 Consolidated Building Fund
9 101-0101 Mayor 82 601 Parking Garages
10 101-0201 City Clerk 83 610 Solid Waste Operations
11 101-0301 Common Council 84 611 Solid Waste Capital
12 101-0302 WNIT Contract 85 620 Water Works Operations
13 101-0401 Administration & Finance 86 622 Water Works Capital
14 101-0404 Morris Performing Arts Center 87 624 Water Works Customer Deposit
15 101-0405 Palais Royale Ballroom 88 625 Water Works Sinking
16 101-0501 Legal Department 89 626 Water Works Bond Reserve
17 101-0602 Engineering 90 629 Water Works Reserve Operations & Maintenance
18 101-0616 Office of Sustainability 91 640 Sewer Repair Insurance
19 101-0628 AmeriCorps Grant Program 92 641 Sewage Works Operations
20 101-0801 Police Department 93 642 Sewage Works Capital
21 101-0901 Fire Department 94 643 Sewage Works Reserve Operations & Maint.
22 101-1008 Human Rights 95 649 Sewage Sinking
96 653 Sewage Debt Service Reserve
Special Revenue Funds 97 659 Sewer Bond 2011
23 102 Rainy Day 98 661 Sewer Bond 2012
24 201 Parks & Recreation 99 667 Storm Sewer Fund
25 202 Motor Vehicle Highway 100 670 Century Center
26 203 Recreation Nonreverting 101 671 Century Center Capital
27 209 Studebaker-Oliver Revitalizing Grants 102 672 Century Center Energy Conservation Debt Svc
28 210 Economic Development State Grants
29 211 Department of Community Investment (DCI)Internal Service Funds
30 212 Dept of Community Investment Grants 103 222 Central Services
31 216 Police State Seizures 104 224 Central Services Capital
32 217 Gift, Donation, Bequest 105 226 Liability Insurance
33 218 Police Curfew Violations 106 278 Take Home Vehicle Police
34 219 Unsafe Building 107 279 IT / Innovation / 311 Call Center
35 220 Law Enforcement Continuing Education 108 711 Self-Funded Employee Benefits
36 221 Landlord Registration 109 713 Unemployment Compensation
37 227 Loss Recovery 110 714 Parental Leave
38 249 Public Safety LOIT
39 251 Local Roads & Streets Trust Funds
40 257 LOIT Special Distribution 111 701 Firefighters Pension
41 258 Human Rights Federal Grant 112 702 Police Pension
42 265 Local Road & Bridge Grant 113 730 City Cemetery
43 273 Morris PAC / Palais Royale Marketing 114 731 Bowman Cemetery
44 274 Morris PAC Self-Promotion
45 280 Police Block Grants Tax Increment Financing Funds
46 281 Economic Develop Commission-Revenue Bonds 115 324 TIF - River West Development Area (Airport)
47 289 HAZMAT 116 422 TIF - West Washington
48 291 Indiana River Rescue 117 429 TIF - River East Development Area (NE Dev)
49 292 Police Grants 118 430 TIF - Southside Development #1
50 294 Regional Police Academy 119 435 TIF - Douglas Road
51 295 COPS MORE Grant 120 436 TIF - River East Residential (NE Res)
52 299 Police Federal Drug Enforcement
53 404 County Option Income Tax Redevelopment Commission Funds
54 408 Economic Development Income Tax 121 425 Redevelopment Retail Area (Leighton Plaza)
55 410 Urban Development Action Grant 122 433 Redevelopment General
56 655 Project Releaf 123 439 Certified Technology Park
57 705 Police K-9 Unit 124 454 Airport Urban Enterprise Zone
125 754 Industrial Revolving Fund
City Debt Service Funds
58 312 2017 Parks Bond Debt Service Redevelopment Debt Service Funds
59 313 Football Hall of Fame Debt Service 126 315 Redevelopment Bond - Airport Taxable
60 755 South Bend Building Corp 127 317 Coveleski Debt Service Reserve
61 757 2015 Parks Bond Debt Service 128 328 Redevelopment Bond - Palais Royale
62 377 Professional Sports Development 129 351 2018 TIF Park Bond Debt Service Reserve
63 760 Eddy Street Commons Debt Service 130 752 South Bend Redevelopment Authority
131 756 Smart Streets Debt Service
City Capital Funds
64 401 Coveleski Stadium Capital
65 405 Park Nonreverting Capital
66 406 Cumulative Capital Development
67 407 Cumulative Capital Improvement
68 412 Major Moves Construction
69 416 Morris Performing Arts Center Capital
70 450 Palais Royale Historic Preservation
71 451 2018 Fire Station #9 Capital
72 452 2018 TIF Park Bond Capital
73 471 2017 Parks Bond Capital
74 677 Football Hall of Fame Capital
75 750 Equipment/Vehicle Leasing
76 751 2015 Parks Bond Capital
77 753 Smart Streets Bond Capital
78 759 Eddy Street Commons Capital
2
January 2019
Monthly Departmental Financial Report
The City of South Bend developed the attached Monthly Departmental Financial Report to provide current
year financial information for each City fund, as well as individual departments within the General Fund, in
a condensed format. Information is provided for revenue, expenditures, encumbrances, cash balances, and
staffing levels. Also included in this report are text boxes that provide an explanation of revenues,
expenditures, staffing, and spending on major capital projects. The staff of the Department of Administration
& Finance publishes this consolidated report no later than 30 days after the end of the reporting period.
The Monthly Departmental Financial Report supplements—but does not replace—other financial reports
the City prepares such as the Monthly Cash Report, Monthly Financial Report, the Department of Local
Government Finance’s Annual Financial Report (AFR), or the Comprehensive Annual Financial Report
(CAFR).
Summary Trends & Observations
As of January 31, 2019, total revenue for the year was $18,838,044, 6% of estimated revenue. As of
January 31, 2018, total revenue received was $15,694,813. Property taxes are received in June and
December each year and are budgeted at $78,885,295 for 2019. Local income tax (LOIT, COIT and EDIT)
receipts are budgeted to be $32,412,051 in 2019, to be received in monthly installments of $2.7 million.
As of January 31, 2019, total expenditures were $34,898,524 and outstanding encumbrances were
$82,012,503, a total of $116,911,027 which represents 27% of the amended expenditure budget.
Encumbrances are either holdovers from previous years or obligations for the remainder of the year.
If encumbrances were excluded, expenditures were 8% of the amended expenditure budget at the end of
the period. Total expenditures, excluding encumbrances, were $25,418,045 as of January 31, 2018.
We hope that you find this Monthly Departmental Financial Report useful in better understanding the
finances of the City of South Bend. If you have any questions regarding this report, please contact the
Department of Administration & Finance by calling 311.
3
City of South Bend
Monthly Department Financial Report
REVENUE SUMMARY
January 31, 2019
Values
Fund
Type Dept Name
Current Amended
Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance
Percent of
Budget
City Funds
General Fund 64,707,205 1,483,391 1,483,391 1,350,522 63,223,814 2%
Special Revenue
102 Rainy Day 160,000 21,374 21,374 24,622 138,626 13%
201 Parks & Recreation 18,392,354 135,248 135,248 246,963 18,257,106 1%
202 Motor Vehicle Highway 10,506,103 541,139 541,139 579,560 9,964,964 5%
203 Recreation Nonreverting - - - 91,707 - 0%
209 Studebaker-Oliver Revitalizing Grants 110,000 1,929 1,929 37,428 108,071 2%
210 Economic Development State Grants 746,368 18,724 18,724 3,321 727,644 3%
211 Department of Community Investment (DCI)3,059,369 11,587 11,587 97,850 3,047,782 0%
212 Dept of Community Investment Grants 2,911,000 84,867 84,867 2,443 2,826,133 3%
216 Police State Seizures 32,000 565 565 485 31,435 2%
217 Gift, Donation, Bequest 25,800 546,053 546,053 18,967 (520,253) 2116%
218 Police Curfew Violations 300 27 27 31 273 9%
219 Unsafe Building 862,691 12,390 12,390 8,297 850,301 1%
220 Law Enforcement Continuing Education 281,500 15,484 15,484 27,367 266,016 6%
221 Landlord Registration 1,000 21 21 55 979 2%
227 Loss Recovery 4,000 1,326 1,326 2,029 2,675 33%
249 Public Safety LOIT 8,566,555 716,973 716,973 637,913 7,849,582 8%
251 Local Roads & Streets 4,545,689 168,599 168,599 203,272 4,377,090 4%
257 LOIT Special Distribution 227,500 1,412 1,412 1,967 226,088 1%
258 Human Rights Federal Grant 167,400 10,937 10,937 11,146 156,463 7%
265 Local Road & Bridge Grant 1,200,000 684 684 - 1,199,316 0%
273 Morris PAC / Palais Royale Marketing 15,800 111 111 330 15,689 1%
274 Morris PAC Self-Promotion 125,400 181 181 1,122 125,219 0%
280 Police Block Grants 35 8 8 9 27 23%
281 Economic Develop Commission-Revenue Bonds - - - 67 - 0%
289 HAZMAT 10,200 39 39 64 10,161 0%
291 Indiana River Rescue 72,500 12,135 12,135 7,495 60,365 17%
294 Regional Police Academy 22,500 2,601 2,601 7,809 19,899 12%
295 COPS MORE Grant 92,000 3,903 3,903 1,496 88,097 4%
299 Police Federal Drug Enforcement 51,000 281 281 164 50,719 1%
404 County Option Income Tax 13,145,794 1,899,642 1,899,642 929,149 11,246,152 14%
408 Economic Development Income Tax 12,277,506 996,798 996,798 923,177 11,280,708 8%
410 Urban Development Action Grant 46,240 11,369 11,369 1,129 34,871 25%
655 Project Releaf 454,489 38,587 38,587 39,153 415,902 8%
705 Police K-9 Unit 2,020 5 5 7 2,015 0%
Special Revenue Total 78,115,113 5,254,998 5,254,998 3,906,593 72,860,115 7%
City Debt Service
312 2017 Parks Bond Debt Service 1,119,404 41 41 - 1,119,363 0%
313 Football Hall of Fame Debt Service - 27 27 - (27) 0%
755 South Bend Building Corp 2,636,750 - - - 2,636,750 0%
757 2015 Parks Bond Debt Service 380,431 - - - 380,431 0%
760 Eddy Street Commons Debt Service 1,301,625 - - - 1,301,625 0%
City Debt Service Total 5,438,210 68 68 - 5,438,142 0%
Capital Project
377 Professional Sports Development 545,000 3,786 3,786 37 541,214 1%
401 Coveleski Stadium Capital 44,250 151 151 131 44,099 0%
405 Park Nonreverting Capital - - - 490 - 0%
406 Cumulative Capital Development 473,444 842 842 1,336 472,602 0%
407 Cumulative Capital Improvement 235,296 799 799 222,424 234,497 0%
412 Major Moves Construction 520,678 5,670 5,670 6,962 515,008 1%
416 Morris Performing Arts Center Capital 143,500 747 747 2,516 142,753 1%
450 Palais Royale Historic Preservation 19,100 2,130 2,130 3,987 16,970 11%
451 2018 Fire Station #9 Capital - 7,154 7,154 - (7,154) 0%
452 2018 TIF Park Bond Capital 50,000 21,554 21,554 - 28,446 43%
471 2017 Parks Bond Capital 3,000 26,897 26,897 - (23,897) 897%
677 Football Hall of Fame Capital - 872 872 1,076 (872) 0%
750 Equipment/Vehicle Leasing 2,037,625 5 5 200 2,037,620 0%
751 2015 Parks Bond Capital - - - - - 0%
753 Smart Streets Bond Capital - - - - - 0%
759 Eddy Street Commons Capital 2,000 - - - 2,000 0%
Capital Project Total 4,073,893 70,607 70,607 239,160 4,003,286 2%
Enterprise
287 Emergency Medical Services Capital 1,130,695 8,460 8,460 1,088,873 1,122,235 1%
288 Emergency Medical Services Operating 6,175,320 407,354 407,354 322,278 5,767,966 7%
600 Consolidated Building Fund 4,774,198 139,374 139,374 124,836 4,634,824 3%
601 Parking Garages 1,287,735 106,870 106,870 122,725 1,180,865 8%
610 Solid Waste Operations 5,515,200 434,058 434,058 430,160 5,081,142 8%
611 Solid Waste Capital 1,133,416 332,951 332,951 96 800,465 29%
620 Water Works Operations 20,875,819 1,331,315 1,331,315 1,100,110 19,544,504 6%
622 Water Works Capital 3,376,000 278,753 278,753 5,129 3,097,247 8%
624 Water Works Customer Deposit 22,000 3,080 3,080 3,630 18,920 14%
625 Water Works Sinking 2,025,041 171,519 171,519 166,918 1,853,522 8%
626 Water Works Bond Reserve 22,000 2,861 2,861 3,335 19,139 13%
629 Water Works Reserve Operations & Maintenance 266,000 231,012 231,012 58,511 34,988 87%
640 Sewer Repair Insurance 652,238 58,619 58,619 57,037 593,619 9%
641 Sewage Works Operations 38,177,405 3,194,002 3,194,002 3,100,617 34,983,403 8%
642 Sewage Works Capital 5,365,000 456,153 456,153 17,620 4,908,847 9%
643 Sewage Works Reserve Operations & Maint.235,717 162,758 162,758 12,344 72,959 69%
649 Sewage Sinking 7,816,676 650,366 650,366 1,899 7,166,310 8%
653 Sewage Debt Service Reserve 42,000 - - - 42,000 0%
659 Sewer Bond 2011 - - - 0 - 0%
661 Sewer Bond 2012 - - - 1,538 - 0%
667 Storm Sewer Fund 1,253,298 - - - 1,253,298 0%
670 Century Center 4,554,375 808,263 808,263 285,126 3,746,112 18%
671 Century Center Capital 900 1,093 1,093 74 (193) 121%
672 Century Center Energy Conservation Debt Svc 415,464 257 257 4 415,207 0%
Enterprise Total 105,116,497 8,779,117 8,779,117 6,902,860 96,337,379 8%
Internal Service
4
City of South Bend
Monthly Department Financial Report
REVENUE SUMMARY
January 31, 2019
Values
Fund
Type Dept Name
Current Amended
Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance
Percent of
Budget
222 Central Services 9,450,814 719,756 719,756 711,462 8,731,058 8%
224 Central Services Capital 376,200 349 349 467 375,851 0%
226 Liability Insurance 3,973,197 348,680 348,680 188,502 3,624,517 9%
278 Take Home Vehicle Police 4,000 1,853 1,853 2,042 2,147 46%
279 IT / Innovation / 311 Call Center 8,046,393 685,733 685,733 584,945 7,360,660 9%
711 Self-Funded Employee Benefits 12,636,190 1,121,230 1,121,230 1,562,014 11,514,960 9%
713 Unemployment Compensation 2,000 427 427 542 1,573 21%
714 Parental Leave 173,446 12,817 12,817 - 160,629 7%
Internal Service Total 34,662,240 2,890,845 2,890,845 3,049,975 31,771,395 8%
Trust & Agency
701 Firefighters Pension 5,217,138 1,215 1,215 3,766 5,215,923 0%
702 Police Pension 6,360,200 2,786 2,786 2,515 6,357,414 0%
730 City Cemetery 250 59 59 68 191 24%
731 Bowman Cemetery - 932 932 - (932) 0%
Trust & Agency Total 11,577,588 4,992 4,992 6,349 11,572,596 0%
City Funds Total 303,690,746 18,484,018 18,484,018 15,455,459 285,206,727 6%
Redevelopment Commission Controlled Funds
Tax Increment Financing
324 TIF - River West Development Area (Airport)17,565,949 293,065 293,065 166,079 17,272,884 2%
422 TIF - West Washington 324,425 3,508 3,508 5,328 320,917 1%
429 TIF - River East Development Area (NE Dev)2,865,805 20,818 20,818 23,830 2,844,987 1%
430 TIF - Southside Development #1 2,259,283 18,616 18,616 18,064 2,240,667 1%
435 TIF - Douglas Road - 417 417 368 (417) 0%
436 TIF - River East Residential (NE Res)4,274,716 5,305 5,305 5,385 4,269,411 0%
Tax Increment Financing Total 27,290,178 341,729 341,729 219,054 26,948,449 1%
Redevelopment
425 Revelopment Retail Area (Leighton Plaza)- 169 169 10,000 (169) 0%
433 Redevelopment General 1,071,356 1,258 1,258 18 1,070,098 0%
439 Certified Technology Park 8,487 1,275 1,275 1,469 7,212 15%
454 Airport Urban Enterprise Zone 6,000 804 804 926 5,196 13%
754 Industrial Revolving Fund 210,000 - - - 210,000 0%
Redevelopment Total 1,295,843 3,506 3,506 12,412 1,292,337 0%
Debt Service
315 Redevelopment Bond - Airport Taxable 14,000 2,128 2,128 2,489 11,872 15%
317 Coveleski Debt Service Reserve 2,010 1,076 1,076 1,239 935 54%
328 Redevelopment Bond - Palais Royale 20,000 3,557 3,557 4,160 16,443 18%
351 2018 TIF Park Bond Debt Svc Reserve 1,000 2,030 2,030 - (1,030) 203%
752 South Bend Redevelopment Authority 2,872,200 - - - 2,872,200 0%
756 Smart Streets Debt Service 1,718,000 - - - 1,718,000 0%
Debt Service Total 4,627,210 8,790 8,790 7,888 4,618,420 0%
Redevelopment Commission Controlled Funds Total 33,213,231 354,026 354,026 239,354 32,859,206 1%
Grand Total 336,903,977 18,838,044 18,838,044 15,694,813 318,065,933 6%
5
City of South Bend
Monthly Department Financial Report
EXPENDITURE SUMMARY
January 31, 2019
Values
Fund
Type Department Name
Current Amended
Budget
Current Month
Actual Current YTD Actual Prior YTD Actual
Current
Encumbrances Budget Balance
Percent of
Budget*
City Funds
General Fund
101-0101 Mayor's Office 894,679 62,809 62,809 66,242 164 831,707 7%
101-0201 City Clerk 546,269 44,474 44,474 41,465 29,350 472,444 14%
101-0301 Common Council 643,595 49,804 49,804 47,784 180,611 413,180 36%
101-0302 WNIT Contract 43,000 - - - - 43,000 0%
101-0401 Administration & Finance 2,572,551 176,248 176,248 181,515 7,321 2,388,982 7%
101-0404 Morris Performing Arts Center 1,344,127 81,868 81,868 66,022 64,092 1,198,167 11%
101-0405 Palais Royale 481,432 29,576 29,576 24,590 26,068 425,789 12%
101-0501 Legal Department 1,279,018 88,640 88,640 80,972 - 1,190,378 7%
101-0602 Engineering 3,220,121 233,183 233,183 97,206 212,088 2,774,850 14%
101-0616 Office of Sustainability 278,815 9,938 9,938 - - 268,877 4%
101-0628 AmeriCorps Grant Program 713,239 11,193 11,193 - 20,000 682,046 4%
101-0801 Police Department 31,349,047 2,654,456 2,654,456 2,553,505 316,151 28,378,440 9%
101-0901 Fire Department 21,776,520 1,559,929 1,559,929 1,702,483 282,413 19,934,178 8%
101-1008 Human Rights 385,706 40,886 40,886 24,673 - 344,820 11%
General Fund Total 65,528,119 5,043,003 5,043,003 4,886,455 1,138,258 59,346,859 9%
Special Revenue
201 Parks & Recreation 21,776,943 1,626,229 1,626,229 860,798 1,336,924 18,813,790 14%
202 Motor Vehicle Highway 15,318,226 899,630 899,630 929,501 1,571,071 12,847,526 16%
203 Recreation Nonreverting - - - 49,052 - - 0%
209 Studebaker-Oliver Revitalizing Grants 1,007,782 56,571 56,571 14,869 199,351 751,861 25%
210 Economic Development State Grants 383,011 230,000 230,000 - 153,010 1 100%
211 Department of Community Investment (DCI)3,152,666 203,377 203,377 199,829 93,410 2,855,879 9%
212 Dept of Community Investment Grants 5,644,915 175,934 175,934 242,431 2,557,977 2,911,003 48%
216 Police State Seizures 32,000 - - - - 32,000 0%
217 Gift, Donation, Bequest 85,976 5,081 5,081 3,461 52,894 28,000 67%
218 Police Curfew Violations 1,000 - - - - 1,000 0%
219 Unsafe Building 1,043,437 43,373 43,373 54,128 193,086 806,978 23%
220 Law Enforcement Continuing Education 517,546 112,153 112,153 57,873 13,325 392,068 24%
221 Landlord Registration 500 - - - - 500 0%
227 Loss Recovery 272,506 - - 107,957 47,506 225,001 17%
249 Public Safety LOIT 8,566,555 440,339 440,339 491,276 - 8,126,216 5%
251 Local Roads & Streets 6,934,710 72,482 72,482 - 1,161,209 5,701,019 18%
257 LOIT Special Distribution 901,263 148,900 148,900 82,709 687,363 65,000 93%
258 Human Rights Federal Grant 234,988 9,631 9,631 14,012 - 225,357 4%
265 Local Road & Bridge Grant 1,283,291 - - 900 83,291 1,200,000 6%
273 Morris PAC / Palais Royale Marketing 30,000 - - - - 30,000 0%
274 Morris PAC Self-Promotion 75,000 - - - - 75,000 0%
281 Economic Develop Commission-Revenue Bonds - - - - - - 0%
289 HAZMAT 10,472 529 529 - - 9,943 5%
291 Indiana River Rescue 110,320 6,795 6,795 620 1,736 101,790 8%
292 Police Grants - - - - - - 0%
294 Regional Police Academy 22,500 140 140 3,362 - 22,360 1%
295 COPS MORE Grant 133,554 19,223 19,223 26,202 45,534 68,798 48%
299 Police Federal Drug Enforcement 51,000 - - - 22,499 28,501 44%
404 County Option Income Tax 14,945,453 1,190,001 1,190,001 651,760 2,936,742 10,818,710 28%
408 Economic Development Income Tax 14,170,702 515,451 515,451 170,329 4,707,295 8,947,956 37%
410 Urban Development Action Grant 60,000 15,000 15,000 - - 45,000 25%
655 Project Releaf 674,962 5,784 5,784 3,267 - 669,178 1%
705 Police K-9 Unit 2,020 - - - - 2,020 0%
Special Revenue Total 97,443,298 5,776,623 5,776,623 3,964,335 15,864,221 75,802,454 22%
City Debt Service
312 2017 Parks Bond Debt Service 1,181,143 583,383 583,383 - 597,758 3 100%
313 Football Hall of Fame Debt Service - - - 633,000 - - 0%
755 South Bend Building Corp 2,634,750 - - - - 2,634,750 0%
757 2015 Parks Bond Debt Service 383,732 - - - - 383,732 0%
760 Eddy Street Commons Debt Service 1,299,125 - - - - 1,299,125 0%
City Debt Service Total 5,498,750 583,383 583,383 633,000 597,758 4,317,610 21%
Capital Project
377 Professional Sports Development 354,770 353,970 353,970 361,390 - 800 100%
401 Coveleski Stadium Capital 104,622 - - - 64,622 40,000 62%
405 Park Nonreverting Capital - - - 38,340 - - 0%
406 Cumulative Capital Development 818,121 110,683 110,683 195,231 380,053 327,385 60%
407 Cumulative Capital Improvement 28,000 - - 249,500 - 28,000 0%
412 Major Moves Construction 1,971,235 - - 979 771,236 1,199,999 39%
416 Morris Performing Arts Center Capital 225,462 200 200 - 23,684 201,578 11%
450 Palais Royale Historic Preservation 111,967 - - - 36,967 75,000 33%
451 2018 Fire Station #9 Capital 3,232,757 572,507 572,507 - 2,660,251 (0) 100%
452 2018 TIF Park Bond Capital 5,308,734 87,993 87,993 - 3,279,741 1,941,000 63%
471 2017 Parks Bond Capital 6,207,066 509,635 509,635 - 2,641,409 3,056,023 51%
677 Football Hall of Fame Capital 3,514 - - 5,294 3,514 (0) 100%
750 Equipment/Vehicle Leasing 3,032,750 18,968 18,968 - 998,124 2,015,658 34%
751 2015 Parks Bond Capital 58,687 24,200 24,200 - 25,258 9,228 84%
753 Smart Streets Bond Capital - - - - - - 0%
759 Eddy Street Commons Capital 7,650,241 - - - - 7,650,241 0%
Capital Project Total 29,107,926 1,678,156 1,678,156 850,733 10,884,858 16,544,913 43%
6
City of South Bend
Monthly Department Financial Report
EXPENDITURE SUMMARY
January 31, 2019
Values
Fund
Type Department Name
Current Amended
Budget
Current Month
Actual Current YTD Actual Prior YTD Actual
Current
Encumbrances Budget Balance
Percent of
Budget*
Enterprise
287 Emergency Medical Services Capital 3,502,275 386,665 386,665 232,138 1,453,024 1,662,586 53%
288 Emergency Medical Services Operating 6,430,669 459,809 459,809 451,202 148,222 5,822,638 9%
600 Consolidated Building Fund 4,768,302 356,582 356,582 410,228 273,782 4,137,938 13%
601 Parking Garages 1,906,584 162,002 162,002 76,136 48,190 1,696,392 11%
610 Solid Waste Operations 5,529,983 677,516 677,516 353,032 705,250 4,147,217 25%
611 Solid Waste Capital 1,132,616 185,185 185,185 185,219 776,372 171,059 85%
620 Water Works Operations 22,812,916 1,862,308 1,862,308 1,378,748 2,023,906 18,926,702 17%
622 Water Works Capital 3,981,291 38,170 38,170 1,642 177,121 3,766,000 5%
624 Water Works Customer Deposit 22,000 2,664 2,664 1,289 - 19,336 12%
625 Water Works Sinking 2,025,041 1,718,707 1,718,707 1,279 2,014,541 (1,708,208) 184%
626 Water Works Bond Reserve 22,000 - - - - 22,000 0%
629 Water Works Reserve Operations & Maintenance 41,000 4,722 4,722 2,225 - 36,278 12%
640 Sewer Repair Insurance 663,186 27,042 27,042 21,863 22,961 613,183 8%
641 Sewage Works Operations 46,142,937 3,451,865 3,451,865 2,273,560 6,440,517 36,250,555 21%
642 Sewage Works Capital 15,023,292 343,195 343,195 349,920 8,150,109 6,529,988 57%
643 Sewage Works Reserve Operations & Maint.84,000 9,549 9,549 4,386 - 74,451 11%
649 Sewage Sinking 7,781,226 1,100 1,100 1,000 7,773,226 6,901 100%
659 Sewer Bond 2011 - - - - - - 0%
661 Sewer Bond 2012 - - - - - - 0%
667 Storm Sewer Fund 1,200,000 - - - - 1,200,000 0%
670 Century Center 4,509,882 288,814 288,814 301,878 31,162 4,189,906 7%
671 Century Center Capital 20,000 - - - - 20,000 0%
672 Century Center Energy Conservation Debt Svc 416,424 - - - 415,424 1,000 100%
Enterprise Total 128,015,624 9,975,896 9,975,896 6,045,746 30,453,807 87,585,921 32%
Internal Service
222 Central Services 9,564,937 711,442 711,442 704,368 3,967,614 4,885,882 49%
224 Central Services Capital 402,671 14,260 14,260 22,614 17,607 370,804 8%
226 Liability Insurance 4,157,655 158,700 158,700 140,861 281,917 3,717,037 11%
278 Take Home Vehicle Police 50,000 - - - - 50,000 0%
279 IT / Innovation / 311 Call Center 9,192,551 1,113,856 1,113,856 235,061 1,707,901 6,370,794 31%
711 Self-Funded Employee Benefits 16,622,986 1,502,221 1,502,221 1,436,330 1,272,331 13,848,434 17%
713 Unemployment Compensation 70,000 2,400 2,400 - - 67,600 3%
714 Parental Leave 155,694 12,059 12,059 - - 143,635 8%
Internal Service Total 40,216,494 3,514,939 3,514,939 2,539,234 7,247,369 29,454,186 27%
Trust & Agency
701 Firefighters Pension 5,112,457 367,449 367,449 373,509 - 4,745,008 7%
702 Police Pension 6,355,902 514,919 514,919 593,204 - 5,840,983 8%
730 City Cemetery - - - - - - 0%
Trust & Agency Total 11,468,359 882,368 882,368 966,713 - 10,585,991 8%
City Funds Total 377,278,570 27,454,367 27,454,367 19,886,217 66,186,271 283,637,933 25%
Redevelopment Commission Controlled Funds
Tax Increment Financing
324 TIF - River West Development Area (Airport)24,484,951 5,109,620 5,109,620 3,981,156 8,466,636 10,908,694 55%
422 TIF - West Washington 1,695,130 - - - 795,130 900,000 47%
429 TIF - River East Development Area (NE Dev)10,201,982 12,683 12,683 303,011 5,090,089 5,099,209 50%
430 TIF - Southside Development #1 5,052,728 433,684 433,684 3,188 1,474,376 3,144,668 38%
435 TIF - Douglas Road - - - - - - 0%
436 TIF - River East Residential (NE Res)4,275,000 1,883,253 1,883,253 1,234,500 - 2,391,747 44%
Tax Increment Financing Total 45,709,791 7,439,241 7,439,241 5,521,854 15,826,232 22,444,318 51%
Redevelopment
425 Revelopment Retail Area (Leighton Plaza)- - - 7,611 - - 0%
433 Redevelopment General 1,074,000 - - - - 1,074,000 0%
439 Certified Technology Park 625,000 - - - - 625,000 0%
454 Airport Urban Enterprise Zone 50,000 - - - - 50,000 0%
754 Industrial Revolving Fund 157,000 - - - - 157,000 0%
Redevelopment Total 1,906,000 - - 7,611 - 1,906,000 0%
Debt Service
315 Redevelopment Bond - Airport Taxable 14,000 1,840 1,840 884 - 12,160 13%
317 Coveleski Debt Service Reserve 525,000 - - - - 525,000 0%
328 Redevelopment Bond - Palais Royale 20,000 3,076 3,076 1,478 - 16,924 15%
351 2018 TIF Park Bond Debt Svc Reserve - - - - - - 0%
752 South Bend Redevelopment Authority 2,861,269 - - - - 2,861,269 0%
756 Smart Streets Debt Service 1,711,369 - - - - 1,711,369 0%
Debt Service Total 5,131,638 4,917 4,917 2,362 - 5,126,721 0%
Redevelopment Commission Controlled Funds Total 52,747,429 7,444,157 7,444,157 5,531,828 15,826,232 29,477,039 44%
Grand Total 430,025,999 34,898,524 34,898,524 25,418,045 82,012,503 313,114,972 27%
* Includes year to date expenditures and encumbrances
7
Fund Name Fund Number 101
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 41,142,970 - - - - 41,142,970 0%
Other Taxes 4,146,140 108,920 108,920 108,889 - 4,037,220 3%
Grants/Intergovernmental 323,744 8,314 8,314 - - 315,430 3%
Licenses & Permits 228,950 55,837 55,837 38,333 - 173,113 24%
Charges for Services 819,177 37,901 37,901 67,481 - 781,276 5%
Fines, Forfeitures, and Fees 8,620 1,240 1,240 335 - 7,380 14%
Interest Earnings 300,000 61,799 61,799 106,449 - 238,201 21%
Donations 1,365,000 - - - - 1,365,000 0%
Other Income 2,451,566 59,365 59,365 48,920 - 2,392,201 2%
Payment in Lieu of Taxes (PILOT) 6,340,990 528,414 528,414 527,707 - 5,812,576 8%
Interfund Allocation Reimb 7,460,048 621,601 621,601 452,408 - 6,838,447 8%
Transfers In 120,000 - - - - 120,000 0%
Total Revenue 64,707,205 1,483,391 1,483,391 1,350,522 - 63,223,814 2%
Expenditures by Dept
101-0101 Mayor's Office 894,679 62,809 62,809 66,242 164 831,706 7%
101-0201 City Clerk 546,269 44,474 44,474 41,465 29,350 472,445 14%
101-0301 Common Council 643,595 49,804 49,804 47,784 180,611 413,180 36%
101-0302 WNIT Contract 43,000 - - - - 43,000 0%
101-0401 Admin & Finance 2,572,551 176,248 176,248 181,515 7,321 2,388,982 7%
101-0404 Morris PAC 1,344,127 81,868 81,868 66,022 64,092 1,198,167 11%
101-0405 Palais Royale 481,432 29,576 29,576 24,590 26,068 425,788 12%
101-0501 Legal Dept 1,279,018 88,640 88,640 80,972 - 1,190,378 7%
101-0602 Engineering Dept 3,220,121 233,183 233,183 97,206 212,088 2,774,850 14%
101-0616 Office of Sustainability 278,815 9,938 9,938 - - 268,877 4%
101-0628 AmeriCorps Program 713,239 11,193 11,193 - 20,000 682,046 4%
101-0801 Police Dept 31,349,047 2,654,456 2,654,456 2,553,505 316,151 28,378,440 9%
101-0901 Fire Dept 21,776,520 1,559,929 1,559,929 1,702,483 282,413 19,934,178 8%
101-1008 Human Rights 385,706 40,886 40,886 24,673 - 344,820 11%
Total Expenditures by Dept 65,528,119 5,043,003 5,043,003 4,886,455 1,138,258 59,346,857 9%
Expenditures
Personnel
Salaries & Wages 36,663,554 2,767,891 2,767,891 2,662,136 - 33,895,663 8%
Fringe Benefits 12,476,713 867,982 867,982 1,040,140 1,060 11,607,671 7%
Total Personnel 49,140,267 3,635,873 3,635,873 3,702,276 1,060 45,503,334 7%
Supplies 2,087,630 119,886 119,886 71,609 178,932 1,788,812 14%
Services & Charges
Professional Services 2,146,352 254,371 254,371 252,233 537,998 1,353,983 37%
Printing & Advertising 148,844 14,818 14,818 4,538 39,816 94,210 37%
Utilities 673,750 58,563 58,563 70,491 34,100 581,087 14%
Education & Training 153,914 5,185 5,185 7,243 14,819 133,910 13%
Travel 98,849 4,190 4,190 852 2,684 91,975 7%
Repairs & Maintenance 2,118,581 189,891 189,891 176,593 111,769 1,816,921 14%
Other Interfund Allocations 7,627,252 634,487 634,487 477,611 - 6,992,765 8%
Debt Service - Principal 156,589 71,332 71,332 74,056 80,387 4,870 97%
Debt Service - Interest & Fees 6,624 3,304 3,304 4,499 2,941 379 94%
Grants & Subsidies 40,000 819 819 1,301 - 39,181 2%
Other Services & Charges 489,387 33,256 33,256 43,153 133,752 322,379 34%
Transfers Out 608,052 - - - - 608,052 0%
Total Services & Charges 14,268,194 1,270,215 1,270,215 1,112,570 958,266 12,039,712 16%
Capital 32,028 17,028 17,028 - - 15,000 53%
Total Expenditures 65,528,119 5,043,003 5,043,003 4,886,455 1,138,258 59,346,858 9%
Net (820,914) (3,559,611) (3,559,611) (3,535,934) 3,876,956
Cash Balance 35,411,429 32,789,190
Staffing Budget Actual Staffing Actual
Full Time Part-Time /Seasonal/Temporary
101-0101 Mayor's Office 8 8 101-0101 Mayor's Office 4
101-0201 City Clerk 5 5 101-0201 City Clerk 1
101-0301 Common Council 9 9 101-0301 Common Council -
101-0401 Admin & Finance 25 23 101-0401 Admin & Finance 1
101-0404 Morris PAC 8 8 101-0404 Morris PAC 4
101-0405 Palais Royale 3 3 101-0405 Palais Royale -
101-0501 Legal Dept 10 9 101-0501 Legal Dept 1
101-0602 Engineering Dept 23 22 101-0602 Engineering Dept 3
101-0628 AmeriCorps Grant 2 2 101-0628 AmeriCorps Grant 2
101-0801 Police Dept 243 255 101-0801 Police Dept 24
101-0901 Fire Dept 169 180 101-0901 Fire Dept -
101-1008 Human Rights 3 2 101-1008 Human Rights -
Total 508 526 Total 40
Fund Purpose:
- The General Fund is the primary operating fund for City operations including general government, public safety, certain culture and recreation expenses, and certain
debt service obligations. The main source of revenue is property taxes. See subsequent pages for detail of expenditures by department.
- The General Fund original budget is a balanced budget. The amended budget expenditures exceed revenues because the amended budget includes the
encumbrances rolled forward from 2018 to 2019.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
General Fund
General Fund
City Funds
8
Department Name Fund/Dept No.101-0101
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 894,579 62,809 62,809 66,242 - 831,770 7%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 100 - - - - 100 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 894,679 62,809 62,809 66,242 - 831,870 7%
Expenditures
Personnel
Salaries & Wages 543,029 38,324 38,324 35,575 - 504,705 7%
Fringe Benefits 200,065 13,732 13,732 15,859 - 186,333 7%
Total Personnel 743,094 52,056 52,056 51,434 - 691,038 7%
Supplies 864 (9) (9) 20 164 709 18%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising 20,925 723 723 1,791 - 20,202 3%
Utilities - - - - - - 0%
Education & Training 1,800 - - 695 - 1,800 0%
Travel 2,190 - - - - 2,190 0%
Repairs & Maintenance 1,000 - - 267 - 1,000 0%
Other Interfund Allocations 120,197 10,010 10,010 11,837 - 110,187 8%
Debt Service - Principal 1,165 - - 87 - 1,165 0%
Debt Service - Interest & Fees 144 - - 22 - 144 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 3,300 28 28 89 - 3,272 1%
Transfers Out - - - - - - 0%
Total Services & Charges 150,721 10,762 10,762 14,788 - 139,960 7%
Capital - - - - - - 0%
Total Expenditures 894,679 62,809 62,809 66,242 164 831,707 7%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 8 8
Part-Time /Seasonal/Temporary N/A 4
Total 8 12
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief
executive officer of the city.
In 2019, a full-time staff member was added to help with projects in the Mayor's office as well as city-wide programs. This position is offset by the removal of a part-time
position. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is
budgeted to increase back to the regular rates. In 2019, interfund allocations decreased due to a change in the overall IT allocation which charged less IT overhead to
the smaller departments.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Mayor's Office
City Funds
General Fund
This department is funded by property tax revenue collected in the
General Fund. Other revenue is from the sale of City of South Bend
merchandise such as t-shirts and pins.
9
Department Name Fund/Dept No.101-0201
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 546,269 44,474 44,474 41,465 - 501,795 8%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 546,269 44,474 44,474 41,465 - 501,795 8%
Expenditures
Personnel
Salaries & Wages 273,873 20,697 20,697 18,959 - 253,176 8%
Fringe Benefits 97,076 6,975 6,975 8,006 - 90,101 7%
Total Personnel 370,949 27,672 27,672 26,964 - 343,277 7%
Supplies 12,013 3,079 3,079 961 2,134 6,800 43%
Services & Charges
Professional Services 30,263 2,327 2,327 3,586 1,610 26,326 13%
Printing & Advertising 27,986 3,328 3,328 1,913 18,103 6,555 77%
Utilities - - - - - - 0%
Education & Training 5,855 - - - 2,855 3,000 49%
Travel 6,950 - - - - 6,950 0%
Repairs & Maintenance 10,676 1,028 1,028 - 4,648 5,000 53%
Other Interfund Allocations 76,327 6,356 6,356 7,576 - 69,971 8%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 5,250 684 684 466 - 4,566 13%
Transfers Out - - - - - - 0%
Total Services & Charges 163,307 13,723 13,723 13,540 27,216 122,368 25%
Capital - - - - - - 0%
Total Expenditures 546,269 44,474 44,474 41,465 29,350 472,445 14%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 5 5
Part-Time /Seasonal/Temporary N/A 1
Total 5 6
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering relationships and
common ground.
We accomplish our mission by:
- Serving as a responsible steward of information and historical artifacts
- Empowering the community to engage
- Supporting open and transparent government
- Striving for the highest degree of excellence in customer service
In 2019, interfund allocations decreased due to a change in the overall IT allocation which charged less IT overhead to the smaller departments. The decrease in Fringe
Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the
regular rates.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
City Clerk
General Fund
City Funds
This department is funded by property tax revenue collected in the
General Fund.
10
Department Name Fund/Dept No.101-0301
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 643,595 49,804 49,804 47,784 - 593,791 8%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 643,595 49,804 49,804 47,784 - 593,791 8%
Expenditures
Personnel
Salaries & Wages 218,200 13,972 13,972 13,438 - 204,228 6%
Fringe Benefits 111,880 7,936 7,936 10,656 - 103,944 7%
Total Personnel 330,080 21,908 21,908 24,095 - 308,172 7%
Supplies 6,465 34 34 9 1,661 4,770 26%
Services & Charges
Professional Services 222,927 21,412 21,412 9,459 177,775 23,740 89%
Printing & Advertising 10,948 1,543 1,543 457 1,175 8,230 25%
Utilities - - - - - - 0%
Education & Training 1,000 - - - - 1,000 0%
Travel 5,000 - - - - 5,000 0%
Repairs & Maintenance 4,750 - - 8,242 - 4,750 0%
Other Interfund Allocations 56,532 4,711 4,711 5,177 - 51,821 8%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 5,893 195 195 346 - 5,698 3%
Transfers Out - - - - - - 0%
Total Services & Charges 307,050 27,861 27,861 23,680 178,950 100,239 67%
Capital - - - - - - 0%
Total Expenditures 643,595 49,804 49,804 47,784 180,611 413,181 36%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 9 9
Part-Time /Seasonal/Temporary N/A -
Total 9 9
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents & that the betterment of South
Bend is always our highest priority. There are nine elected (9) Council Members.
New for 2019, an additional $25,000 is budgeted for professional services for an outside financial advisor. In 2019, interfund allocations decreased due to a change in
the overall IT allocation which charged less IT overhead to the smaller departments. The decrease in Fringe Benefits is due to a one-time break in the health insurance
cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Common Council
General Fund
City Funds
This department is funded by property tax revenue collected in the
General Fund.
11
Department Name Fund/Dept No.101-0302
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 43,000 - - - - 43,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 43,000 - - - - 43,000 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 43,000 - - - - 43,000 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 43,000 - - - - 43,000 0%
Capital - - - - - - 0%
Total Expenditures 43,000 - - - - 43,000 0%
Net - - - -
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
In 2012 the City, along with the City of Mishawaka and St. Joseph County, entered into an agreement with WNIT Public Television for the establishment and
maintenance of a public access channel which is used to broadcast all public Common Council meetings, among other things. The allocation of costs is $43,000 to
South Bend, $13,000 to Mishawaka and $29,000 to Saint Joseph County. The current WNIT contract expires February 2, 2020.
Expenditures are the same year over year due to the contract.
This department is funded by property tax revenue collected in the General Fund.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
WNIT Contract
General Fund
City Funds
12
Department Name Fund/Dept No.101-0401
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,554,551 164,147 164,147 168,714 - 2,390,404 6%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 18,000 12,101 12,101 12,801 - 5,899 67%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,572,551 176,248 176,248 181,515 - 2,396,303 7%
Expenditures
Personnel
Salaries & Wages 1,642,180 116,321 116,321 117,574 - 1,525,859 7%
Fringe Benefits 570,981 37,709 37,709 43,033 - 533,272 7%
Total Personnel 2,213,161 154,030 154,030 160,607 - 2,059,131 7%
Supplies 24,478 785 785 258 5,851 17,842 27%
Services & Charges
Professional Services 46,000 - - 250 - 46,000 0%
Printing & Advertising 900 - - - - 900 0%
Utilities - - - - - - 0%
Education & Training 11,110 549 549 - 160 10,401 6%
Travel 10,000 - - - - 10,000 0%
Repairs & Maintenance - 9 9 177 - (9) 0%
Other Interfund Allocations 228,287 19,023 19,023 16,396 - 209,264 8%
Debt Service - Principal 2,295 - - 810 - 2,295 0%
Debt Service - Interest & Fees 211 - - 42 - 211 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 36,109 1,852 1,852 2,975 1,310 32,947 9%
Transfers Out - - - - - - 0%
Total Services & Charges 334,912 21,434 21,434 20,649 1,470 312,009 7%
Capital - - - - - - 0%
Total Expenditures 2,572,551 176,248 176,248 181,515 7,321 2,388,982 7%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 25 23
Part-Time /Seasonal/Temporary N/A 1
Total 25 24
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services,
human resources, diversity & inclusion, risk management, and benefits administration.
Salaries & Wages budget increased due to a 2% increase in salaries and one (1) additional full-time staff memeber in the Diversity & Inclusion Department to assist with
the implementation of the Disparity Study work. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020,
health insurance cost per employee is budgeted to increase back to the regular rates. Allocations increased due to additional IT costs for various software programs and
new employee computer expenses.
This department is funded by property tax revenue collected in the
General Fund. Other Revenue is derived from a rebate.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Administration & Finance
General Fund
City Funds
13
Department Name Fund/Dept No.101-0404
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 170,627 53,025 53,025 44,782 - 117,602 31%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 536,500 12,904 12,904 16,029 - 523,596 2%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 637,000 15,938 15,938 5,211 - 621,062 3%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,344,127 81,868 81,868 66,022 - 1,262,260 6%
Expenditures
Personnel
Salaries & Wages 553,202 28,737 28,737 23,765 - 524,465 5%
Fringe Benefits 213,595 11,896 11,896 12,868 800 200,899 6%
Total Personnel 766,797 40,633 40,633 36,633 800 725,364 5%
Supplies 23,830 297 297 255 11,423 12,110 49%
Services & Charges
Professional Services 10,000 - - - - 10,000 0%
Printing & Advertising 53,767 4,284 4,284 16 18,519 30,964 42%
Utilities 130,000 10,346 10,346 11,764 - 119,654 8%
Education & Training 4,500 - - - - 4,500 0%
Travel 16,079 - - - 1,184 14,895 7%
Repairs & Maintenance 85,348 4,930 4,930 1,395 30,935 49,483 42%
Other Interfund Allocations 240,405 20,031 20,031 14,967 - 220,374 8%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 13,401 1,346 1,346 992 1,231 10,824 19%
Transfers Out - - - - - - 0%
Total Services & Charges 553,500 40,937 40,937 29,134 51,869 460,694 17%
Capital - - - - - - 0%
Total Expenditures 1,344,127 81,868 81,868 66,022 64,092 1,198,168 11%
Net - - - -
Staffing Budget Actual
Full Time 8 8
Part-Time /Seasonal/Temporary N/A 4
Total 8 12
Explanation of Revenue Sources:
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
This department accounts for the operating costs of the Morris Performing Arts Center, the premier performing arts center in this region of the country. It provides
improved quality of life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues.
The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted
to increase back to the regular rates. Maintenance and marketing positions for the Morris (Custodian, Director of Marketing & Promotions, Manager - Facility
Operations, Manager - Interactive Marketing, and Manager - Facility Operations) were originally budgeted in the Parks & Recreation Fund (201) for 2018, but were
moved back to the Morris during 2018. In 2019, the General Manager-Venues position will be paid out of the Century Center Operations Fund (670) and allocated back
to the Morris at 50% (cost of wages & benefits). This expense is part of Other Interfund Allocations.
This department is funded by property tax revenue collected in the General Fund and from charges for services including facility rental, concessions, ticket handling
fees, and more.
There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and
$1.00 deposited into Morris PAC Capital Fund (416).
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Morris Performing Arts Center
General Fund
City Funds
14
Department Name Fund/Dept No.101-0405
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 190,710 4,210 4,210 - - 186,500 2%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 264,072 23,547 23,547 50,111 - 240,525 9%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 26,650 1,818 1,818 3,930 - 24,832 7%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 481,432 29,576 29,576 54,041 - 451,857 6%
Expenditures
Personnel
Salaries & Wages 108,069 6,852 6,852 6,681 - 101,217 6%
Fringe Benefits 53,957 4,026 4,026 5,105 - 49,931 7%
Total Personnel 162,026 10,878 10,878 11,787 - 151,148 7%
Supplies 13,600 84 84 92 5,139 8,377 38%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising 22,818 4,939 4,939 - 2,020 15,859 30%
Utilities 94,000 9,102 9,102 9,970 - 84,898 10%
Education & Training 500 - - - - 500 0%
Travel 2,000 - - - - 2,000 0%
Repairs & Maintenance 120,398 430 430 249 18,789 101,179 16%
Other Interfund Allocations 48,511 4,049 4,049 2,474 - 44,462 8%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 2,579 93 93 18 120 2,366 8%
Transfers Out - - - - - - 0%
Total Services & Charges 290,806 18,614 18,614 12,711 20,929 251,264 14%
Capital 15,000 - - - - 15,000 0%
Total Expenditures 481,432 29,576 29,576 24,590 26,068 425,789 12%
Net - - - 29,451
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 3 3
Part-Time /Seasonal/Temporary N/A -
Total 3 3
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
This department accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service,
for both social events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance.
A maintenance position for the Palais (Manager - Assistant Facility Operations) was originally budgeted in the Parks & Recreation Fund (201) for 2018, but was moved
back to the Palais during 2018. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance
cost per employee is budgeted to increase back to the regular rates.
This department is funded by property tax revenue collected in the
General Fund and from charges for services including concessions.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Palais Royale
General Fund
City Funds
15
Department Name Fund/Dept No.101-0501
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 1,145,906 62,245 62,245 62,097 - 1,083,661 5%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 78,423 21,833 21,833 18,875 - 56,590 28%
Interfund Allocation Reimb 54,689 4,562 4,562 - - 50,127 8%
Transfers In - - - - - - 0%
Total Revenue 1,279,018 88,640 88,640 80,972 - 1,190,378 7%
Expenditures
Personnel
Salaries & Wages 866,473 60,163 60,163 50,579 - 806,310 7%
Fringe Benefits 278,276 20,206 20,206 20,116 - 258,070 7%
Total Personnel 1,144,749 80,369 80,369 70,695 - 1,064,380 7%
Supplies 3,450 - - 287 - 3,450 0%
Services & Charges
Professional Services 2,550 28 28 - - 2,522 1%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training 10,000 - - 719 - 10,000 0%
Travel 3,450 - - 33 - 3,450 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations 96,719 8,059 8,059 6,512 - 88,660 8%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 18,100 184 184 2,726 - 17,916 1%
Transfers Out - - - - - - 0%
Total Services & Charges 130,819 8,271 8,271 9,990 - 122,548 6%
Capital - - - - - - 0%
Total Expenditures 1,279,018 88,640 88,640 80,972 - 1,190,378 7%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 10 9
Part-Time /Seasonal/Temporary N/A 1
Total 10 10
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and
professionally-skilled staff, efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City.
The largest percentage change in the Legal Department's budget from 2018 to 2019 is an increase of over 1,000% for insurance allocations. Also, an administrative
change in how Admin and Finance is handling salaries shared by separate funds has resulted in a perceived percentage increase in the Salaries budget, but this is
offset by the 77% increase in the Revenues budget. The decrease in Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In
2020, health insurance cost per employee is budgeted to increase back to the regular rates. The increase in subscriptions is due to an annual increase incorporated into
some of our standing contracts, for which low market rates were negotiated and are considered very cost-effective. There are no other major changes in the
department's budget.
This department is funded by property tax revenue collected in the
General Fund. This department also collects a reimbursement for legal
services to other city departments.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Legal Department
General Fund
City Funds
16
Department Name Fund/Dept No.101-0602
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 1,461,819 84,292 84,292 89,451 - 1,377,527 6%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 120,000 31,135 31,135 5,905 - 88,865 26%
Charges for Services 12,000 1,100 1,100 350 - 10,900 9%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 226,243 - - 1,500 - 226,243 0%
Interfund Allocation Reimb 1,400,059 116,656 116,656 - - 1,283,403 8%
Transfers In - - - - - - 0%
Total Revenue 3,220,121 233,183 233,183 97,206 - 2,986,938 7%
Expenditures
Personnel
Salaries & Wages 1,807,736 131,313 131,313 38,184 - 1,676,423 7%
Fringe Benefits 558,778 43,043 43,043 14,628 260 515,475 8%
Total Personnel 2,366,514 174,356 174,356 52,812 260 2,191,898 7%
Supplies 28,952 4,467 4,467 352 3,799 20,686 29%
Services & Charges
Professional Services 352,919 15,662 15,662 6,068 187,258 149,999 57%
Printing & Advertising 7,000 - - 363 - 7,000 0%
Utilities - - - - - - 0%
Education & Training 21,000 2,694 2,694 1,372 - 18,306 13%
Travel 16,400 - - 461 1,500 14,900 9%
Repairs & Maintenance 27,500 264 264 216 - 27,236 1%
Other Interfund Allocations 365,366 30,449 30,449 28,719 - 334,917 8%
Debt Service - Principal 14,637 3,051 3,051 5,496 11,586 - 100%
Debt Service - Interest & Fees 408 125 125 199 282 1 100%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 19,425 2,115 2,115 1,148 7,403 9,907 49%
Transfers Out - - - - - - 0%
Total Services & Charges 824,655 54,359 54,359 44,042 208,029 562,266 32%
Capital - - - - - - 0%
Total Expenditures 3,220,121 233,183 233,183 97,206 212,088 2,774,850 14%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 23 22
Part-Time /Seasonal/Temporary N/A 3
Total 23 25
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
The Engineering Department oversees the design and execution of the City's construction projects. Other income includes reimbursement from the River West TIF Fund
(324) for the wages and benefits of the Director of Redevelopment Engineering and one (1) Engineer I.
In 2019, Engineering will pay for the wages and benefits of all City engineers and will be reimbursed by the other departments as an allocation, therefore increasing both
revenue and expenses. Using the 2019 expenditure budget of $3,011,090 less the payroll allocation reimbursement of $1,460,308 this equals the effective operating
budget of $1,611,031 for 2019. This represents an 8% decrease for the 2019 budgeted expenditures compared to 2018.
Engineering is involved with the following projects during 2019: pavement restoration, intersection upgrades, pedestrian safety, lighting programs, drainage, traffic
calming, long term control plan, wastewater treatment plant secondary treatment improvements, parks construction projects, fire station #9 construction, and more.
This department is funded by property tax revenue collected in the
General Fund and charges for engineering services.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Engineering
General Fund
City Funds
17
Department Name Fund/Dept No.101-0616
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 278,815 9,938 9,938 - - 268,877 4%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 278,815 9,938 9,938 - - 268,877 4%
Expenditures
Personnel
Salaries & Wages 98,302 6,242 6,242 - - 92,060 6%
Fringe Benefits 27,772 2,095 2,095 - - 25,677 8%
Total Personnel 126,074 8,337 8,337 - - 117,737 7%
Supplies 22,300 - - - - 22,300 0%
Services & Charges
Professional Services 85,000 - - - - 85,000 0%
Printing & Advertising 500 - - - - 500 0%
Utilities - - - - - - 0%
Education & Training 2,800 - - - - 2,800 0%
Travel 6,374 - - - - 6,374 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations 32,367 1,601 1,601 - - 30,766 5%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 3,400 - - - - 3,400 0%
Transfers Out - - - - - - 0%
Total Services & Charges 130,441 1,601 1,601 - - 128,840 1%
Capital - - - - - - 0%
Total Expenditures 278,815 9,938 9,938 - - 268,877 4%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 1 1
Part-Time /Seasonal/Temporary N/A -
Total 1 1
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
This department is funded by property tax revenue collected in the
General Fund. The Office of Sustainability also receives revenue from
grants and energy rebates.
The Office of Sustainability designs and implements projects and programs that bring environmental, social, and economic value to city government and the public. The
Office of Sustainability is a division of Public Works.
Goals:
- Create a culture of sustainability as “business as usual” across all municipal operations
- Incorporate sustainability into awareness, culture, and common practice of South Bend businesses and residents
- Prepare for impacts of climate change in the community
- Reduce the community’s greenhouse gas emissions
This division was previously accounted for in the Central Services Fund (222) with a total budget in 2018 of $350,000. Notable changes for the 2019 budget is the
reduction of one employee, which reduces Personnel Costs from $213,194 in 2018 to $132,939 in 2019 (net reduction of $80,255 or -37.6%). Supply costs increased
from $12,530 in 2018 to $22,300 in 2019, with a net increase of $9,770. Contractual expenditures were $124,276 in 2018 and are $130,441 for 2019, for a net increase
of $6,165. Overall the 2019 budget decreased by $64,320 or 18.4%.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Office of Sustainability
General Fund
City Funds
18
Department Name Fund/Dept No.101-0628
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 444,109 2,879 2,879 - - 441,230 1%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 149,130 8,314 8,314 - - 140,816 6%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 120,000 - - - - 120,000 0%
Total Revenue 713,239 11,193 11,193 - - 702,046 2%
Expenditures
Personnel
Salaries & Wages 95,000 8,238 8,238 - - 86,762 9%
Fringe Benefits 40,066 1,977 1,977 - - 38,089 5%
Total Personnel 135,066 10,215 10,215 - - 124,851 8%
Supplies 128,757 - - - - 128,757 0%
Services & Charges
Professional Services 424,868 - - - 20,000 404,868 5%
Printing & Advertising 1,000 - - - - 1,000 0%
Utilities - - - - - - 0%
Education & Training 9,800 - - - - 9,800 0%
Travel 9,706 - - - - 9,706 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 4,042 978 978 - - 3,064 24%
Transfers Out - - - - - - 0%
Total Services & Charges 449,416 978 978 - 20,000 428,438 5%
Capital - - - - - - 0%
Total Expenditures 713,239 11,193 11,193 - 20,000 682,046 4%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 2 2
Part-Time /Seasonal/Temporary N/A 2
Total 2 4
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
In 2018, the City of South Bend won a $150,000 grant to fund South Bend Home Corps, a new residential efficiency, health, and safety program staffed by 10 full-time
AmeriCorps members. This is a division of Public Works and works directly with the Office of Sustainability.
Goals:
- Empower homeowners to understand bills and manage energy and water use.
- Assess homes for energy or water savings and safety or health hazards.
- Install basic efficiency and weatherization measures.
- Facilitate homeowner in accessing other City or community programs for significant repair or health/safety issues.
- Hold public workshops and education events.
As part of the program, the City will hire two employees: Program Director and Manager-Operations. Expenses for this grant include: employee wages & benefits, office
and computer supplies, living allowances for members.
This department is funded by property tax revenue collected in the
General Fund and the AmeriCorps grant.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
AmeriCorps Grant Program
General Fund
City Funds
19
Department Name Fund/Dept No.101-0801
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 30,810,597 2,647,636 2,647,636 2,546,927 - 28,162,961 9%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations 7,500 - - - - 7,500 0%
Other Income 530,950 6,819 6,819 6,578 - 524,131 1%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 31,349,047 2,654,456 2,654,456 2,553,505 - 28,694,592 8%
Expenditures
Personnel
Salaries & Wages 17,636,092 1,381,235 1,381,235 1,360,545 - 16,254,857 8%
Fringe Benefits 5,812,652 411,692 411,692 514,996 - 5,400,960 7%
Total Personnel 23,448,744 1,792,927 1,792,927 1,875,541 - 21,655,817 8%
Supplies 1,173,831 71,920 71,920 27,499 82,931 1,018,980 13%
Services & Charges
Professional Services 615,000 203,332 203,332 228,572 8,140 403,528 34%
Printing & Advertising - - - - - - 0%
Utilities 214,750 14,588 14,588 14,959 10,743 189,419 12%
Education & Training - - - - - - 0%
Travel 200 - - - - 200 0%
Repairs & Maintenance 1,047,841 99,759 99,759 50,260 19,191 928,891 11%
Other Interfund Allocations 4,333,272 361,106 361,106 253,353 - 3,972,166 8%
Debt Service - Principal 138,492 68,282 68,282 67,663 68,801 1,409 99%
Debt Service - Interest & Fees 5,861 3,179 3,179 4,235 2,659 23 100%
Grants & Subsidies 40,000 819 819 1,301 - 39,181 2%
Other Services & Charges 314,028 21,516 21,516 30,122 123,687 168,825 46%
Transfers Out - - - - - - 0%
Total Services & Charges 6,709,444 772,580 772,580 650,465 233,221 5,703,642 15%
Capital 17,028 17,028 17,028 - - - 100%
Total Expenditures 31,349,047 2,654,456 2,654,456 2,553,505 316,151 28,378,439 9%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 243 255
Part-Time /Seasonal/Temporary N/A 24
Total 243 279
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
MISSION: The South Bend Police Department works to safeguard the lives and property of the people we serve, to reduce the incidence and fear of crime, and to
resolve problems among residents. The Department, in partnership with our community, strives to protect the life, property, and the personal liberties of all individuals.
We believe that the overall quality of life for all residents will improve through the deterrence of criminal activity and an understanding of the diversity of cultures within
this community. We also work to build and sustain community-police relationships to advance a culture of trust and inclusion. VISION: To constantly strive for excellence
in the quality of police service to help ensure a safe community for everyone.
Overtime hourly rate increase by 25% due to the new rate calculation rules. Services increased mostly due to the interfund allocations for liability insurance and IT
increasing. The IT allocation increased due to additional software being used by the Police Department and all software are included in the IT allocation. The liability
insurance allocation increased due to liability insurance had been offset in prior years and the full amount of the liability insurance is now reflected in the current budget.
Professional Services increased due to additional cell data needs for the body-worn cameras.
This department is funded by property tax revenue collected in the
General Fund. The department also receives reimbursement for officers
working at various events.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Police Department
General Fund
City Funds
20
Department Name Fund/Dept No.101-0901
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 21,630,406 1,559,929 1,559,929 1,702,483 - 20,070,477 7%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 144,614 - - - - 144,614 0%
Licenses & Permits - - - - - - 0%
Charges for Services 500 - - - - 500 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 1,000 - - - - 1,000 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 21,776,520 1,559,929 1,559,929 1,702,483 - 20,216,591 7%
Expenditures
Personnel
Salaries & Wages 12,608,788 926,130 926,130 984,765 - 11,682,658 7%
Fringe Benefits 4,446,107 302,593 302,593 390,942 - 4,143,514 7%
Total Personnel 17,054,895 1,228,722 1,228,722 1,375,708 - 15,826,172 7%
Supplies 648,053 39,034 39,034 41,401 65,831 543,188 16%
Services & Charges
Professional Services 313,825 11,610 11,610 4,298 143,215 159,000 49%
Printing & Advertising 3,000 - - - - 3,000 0%
Utilities 235,000 24,526 24,526 33,799 23,357 187,117 20%
Education & Training 83,049 1,942 1,942 4,457 11,804 69,303 17%
Travel 20,500 4,190 4,190 149 - 16,310 20%
Repairs & Maintenance 811,868 82,663 82,663 113,668 38,206 690,999 15%
Other Interfund Allocations 1,979,778 164,976 164,976 124,914 - 1,814,802 8%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 18,500 2,265 2,265 4,090 - 16,235 12%
Transfers Out 608,052 - - - - 608,052 0%
Total Services & Charges 4,073,572 292,172 292,172 285,374 216,581 3,564,818 12%
Capital - - - - - - 0%
Total Expenditures 21,776,520 1,559,929 1,559,929 1,702,483 282,413 19,934,178 8%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 169 180
Part-Time /Seasonal/Temporary N/A -
Total 169 180
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response,
and dynamic outreach. The objective of the South Bend Fire Department is to provide rapid and efficient response to emergency medical incidents, fires, hazardous
materials incidents, and complex rescue situations in order to safeguard the life and property of our citizens.
2019 is the second year of a 5-year Collective Bargaining Agreement - the negotiated 2% increase in wages from 2018 to 2019 is reflected. The South Bend Fire
Department conducts Recruit Academies when its staffing becomes insufficient, generally after the 6th opening. The academy is approximately 21 weeks long -
therefore, they department budgets 6 Civilian Recruit positions for 21 weeks. In 2019, the department is reclassifying a Financial Specialist Position from a Financial
Specialist II to a Financial Specialist III to allow for increased responsibilities in this position. In 2018, the department began a pilot program to use a Community
Paramedic position to interact with repeat users of the EMS system to assess their needs prior to them calling 911 and taking a trip to the emergency room. Early signs
of success have encouraged us to create capacity to expand this program in 2019.
This department is funded by property tax revenue collected in the
General Fund.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Fire Department
General Fund
City Funds
21
Department Name Fund/Dept No.101-1008
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 355,706 40,886 40,886 24,673 - 314,820 11%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 30,000 - - - - 30,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 385,706 40,886 40,886 24,673 - 344,820 11%
Expenditures
Personnel
Salaries & Wages 212,610 29,667 29,667 12,072 - 182,943 14%
Fringe Benefits 65,508 4,102 4,102 3,930 - 61,406 6%
Total Personnel 278,118 33,769 33,769 16,002 - 244,349 12%
Supplies 1,037 194 194 475 - 843 19%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training 2,500 - - - - 2,500 0%
Travel - - - 209 - - 0%
Repairs & Maintenance 9,200 809 809 2,120 - 8,391 9%
Other Interfund Allocations 49,491 4,116 4,116 5,686 - 45,375 8%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 45,360 1,998 1,998 181 - 43,362 4%
Transfers Out - - - - - - 0%
Total Services & Charges 106,551 6,923 6,923 8,197 - 99,628 6%
Capital - - - - - - 0%
Total Expenditures 385,706 40,886 40,886 24,673 - 344,820 11%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 3 2
Part-Time /Seasonal/Temporary N/A -
Total 3 2
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
The purpose of the South Bend Human Rights Commission is to study and act upon problems which involve relationships between members of different ethnic groups,
sexes, sexual orientation or gender identity, nationalities, the disabled, and families with children. The South Bend Human Rights Commission's duties lie in enforcing
employment, fair housing, public accommodations, and education. Their goal is to ensure equal employment opportunity for all individuals, and to provide legal recourse
in the areas of discrimination. The Human Rights Commission provides keys to unlock the doors of discrimination.
In 2019, a part-time Administrative Assistant II will be added to the General Fund (101) to help with intake due to the increased caseload. The Human Rights
Commission budgeted for a second Administrative Assistant in 2019, but will only fill the position if St. Joseph County agrees to reimburse the City. The Employment
Manager position will be moved from the General Fund (101) to the Human Rights Federal Grant Fund (258). This position handles all EEOC issues. The decrease in
Fringe Benefits is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is budgeted to increase back
to the regular rates. The decrease in other services and charges of 14% is due to new rental lease agreement, which eliminates cost of property taxes for the portion of
square footage (2,975) being used by the South Bend Human Rights Commission.
This department is funded by property tax revenue collected in the
General Fund and ocassionally receives grants. HUD and EEOC grants
are received in the Human Rights Federal Grant Fund (258).
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Human Rights
General Fund
City Funds
22
Fund Name Fund Number 102
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 160,000 21,374 21,374 24,622 - 138,626 13%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 160,000 21,374 21,374 24,622 - 138,626 13%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 160,000 21,374 21,374 24,622 138,626
Cash Balance 10,483,479 10,302,886
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to accumulate cash reserves for unforeseen purposes. This fund is used for mid-year or year-end advances to other funds that have cash shortages
and the advances must be paid back within six months.
The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with
Standard & Poor's.
No expenditures are budgeted at this time.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Rainy Day
Special Revenue Funds
City Funds
This fund receives revenue from interest earned on the fund's cash balance. Interest rates are expected to rise over the next few years, increasing interest earnings
revenue.
Every so often, this fund receives certain "catch up" distributions of County Option Income Tax (COIT) and Economic Development Income Tax (EDIT) monies from the
State of Indiana that are required to be deposited into this fund. During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General
Assembly, or $1,405,850, was deposited into the Rainy Day Fund as allowed under the statute.
23
Fund Name Fund Number 201
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 9,680,317 - - - - 9,680,317 0%
Other Taxes 720,180 - - - - 720,180 0%
Grants/Intergovernmental 3,050,000 - - 195,060 - 3,050,000 0%
Charges for Services 3,583,861 119,107 119,107 39,595 - 3,464,754 3%
Interest Earnings 30,996 12,691 12,691 11,804 - 18,305 41%
Donations 626,000 - - - - 626,000 0%
Other Income 301,000 3,451 3,451 503 - 297,549 1%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 400,000 - - - - 400,000 0%
Total Revenue 18,392,354 135,248 135,248 246,963 - 18,257,105 1%
Expenditures by Division
Administration 1,749,190 140,715 140,715 106,755 9,244 1,599,231 9%
Maintenance 9,506,452 456,404 456,404 443,597 766,936 8,283,112 13%
Golf Courses 1,482,088 55,010 55,010 56,591 15,828 1,411,250 5%
Recreation 3,055,592 208,590 208,590 136,104 53,887 2,793,115 9%
Potawatomi Zoo 700,000 - - 8,216 - 700,000 0%
Potawatomi Greenhouse 46,527 20,142 20,142 5,430 - 26,385 43%
Graffiti Removal 4 30 30 7,388 4 (30) 843%
Marketing & Events 1,224,594 65,709 65,709 68,206 44,563 1,114,322 9%
Regional Cities Grant 4,012,496 679,628 679,628 28,510 446,462 2,886,406 28%
Total Expenditures by Division 21,776,943 1,626,229 1,626,229 860,798 1,336,924 18,813,791 14%
Expenditures
Personnel
Salaries & Wages 6,269,655 369,559 369,559 372,800 - 5,900,096 6%
Fringe Benefits 2,012,653 154,175 154,175 201,278 600 1,857,878 8%
Total Personnel 8,282,308 523,734 523,734 574,078 600 7,757,974 6%
Supplies 1,546,696 70,866 70,866 50,245 234,821 1,241,009 20%
Services & Charges
Professional Services 1,722,509 47,102 47,102 28,510 105,916 1,569,491 9%
Printing & Advertising 147,777 4,737 4,737 4,776 26,185 116,855 21%
Utilities 635,240 56,439 56,439 53,103 12,590 566,211 11%
Education & Training 41,227 295 295 660 6,049 34,883 15%
Travel 28,374 506 506 3,008 4,573 23,295 18%
Repairs & Maintenance 650,108 18,034 18,034 18,817 129,594 502,480 23%
Other Interfund Allocations 1,672,261 139,323 139,323 88,707 - 1,532,938 8%
Debt Service - Principal 382,095 72,134 72,134 25,363 353,741 (43,780) 111%
Debt Service - Interest & Fees 26,365 2,109 2,109 1,338 24,974 (718) 103%
Grants & Subsidies 15,000 15,000 15,000 - - - 100%
Other Services & Charges 1,172,687 36,407 36,407 12,192 96,334 1,039,946 11%
Transfers Out - - - - - - 0%
Total Services & Charges 6,493,643 392,085 392,085 236,475 759,957 5,341,601 18%
Capital 5,454,296 639,545 639,545 - 341,546 4,473,205 18%
Total Expenditures 21,776,943 1,626,229 1,626,229 860,798 1,336,924 18,813,789 14%
Net (3,384,589) (1,490,981) (1,490,981) (613,835) (556,684)
Cash Balance 6,802,853 5,582,829
Staffing Budget Actual
Full Time 94 90
Part-Time /Seasonal/Temporary N/A 57
Total 94 147
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
VPA's capital needs, other than the Regional Cities grant, are being addressed through bonds. Please see Funds 452, 471, and 751 for details.
This fund accounts for the operation of the Parks & Recreation side of South Bend Venues, Parks & Arts (VPA). The purpose is to provide quality spaces, places, and
experiences within the City. There are several divisions within the department: Administration, Maintenance, Golf, Recreation, and Marketing.
Starting in 2019, the Recreation Nonreverting Fund (203) and the Park Nonreverting Capital Fund (405) will be discontinued and the activity formerly appearing in them
will be represented in the Parks & Recreation Fund (201). This will allow for better reporting and more efficient use of funds.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Parks & Recreation
Special Revenue Funds
City Funds
This fund's main sources of revenue is property taxes. It also receives a portion of auto excise and motor vehicle taxes. Some revenue is derived from charged for
services such as pavilion rental, golf course fees, concessions, and fees for camps, leagues, fitness center, special events, and other activities. Starting in 2019, this
fund will receive an annual donation of $450k from the Pokagon Band. It will be received through 2023. Interfund transfers from the EDIT Fund 408 help subsidize the
Parks operations. This fund also receives revenue from interest earned on the fund's cash balance.
NOTE: The cash balance includes $60,300 that is restricted to
expenditures in Voorde Park.
24
Fund Name Fund Number 202
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Other Taxes 6,299,031 493,109 493,109 541,415 - 5,805,922 8%
Charges for Services 222,445 19,118 19,118 19,724 - 203,327 9%
Interest Earnings 47,845 16,469 16,469 17,230 - 31,376 34%
Other Income 10,882 925 925 1,191 - 9,957 8%
Interfund Allocation Reimb 138,150 11,518 11,518 - - 126,632 8%
Transfers In 3,787,750 - - - - 3,787,750 0%
Total Revenue 10,506,103 541,139 541,139 579,560 - 9,964,964 5%
Expenditures by Division
Streets/Traffic & Lighting 13,646,650 845,478 845,478 876,181 1,342,993 11,458,179 16%
Curb & Sidewalk Program 1,671,576 54,152 54,152 53,320 228,078 1,389,346 17%
Total Expenditures by Division 15,318,226 899,630 899,630 929,501 1,571,071 12,847,525 16%
Expenditures
Personnel
Salaries & Wages 3,226,146 216,852 216,852 292,478 - 3,009,294 7%
Fringe Benefits 1,266,423 107,312 107,312 146,447 - 1,159,111 8%
Total Personnel 4,492,569 324,164 324,164 438,925 - 4,168,405 7%
Supplies 3,525,117 135,109 135,109 58,063 623,146 2,766,862 22%
Services & Charges
Professional Services 802,793 8,628 8,628 11,025 255,141 539,024 33%
Printing & Advertising 1,000 - - - 670 330 67%
Utilities 53,510 3,461 3,461 6,778 9,520 40,529 24%
Education & Training 10,000 - - - - 10,000 0%
Travel 10,000 - - - - 10,000 0%
Repairs & Maintenance 1,211,205 89,090 89,090 120,197 123,449 998,666 18%
Other Interfund Allocations 1,628,279 135,689 135,689 84,895 - 1,492,590 8%
Debt Service - Principal 857,551 193,754 193,754 199,782 523,961 139,836 84%
Debt Service - Interest & Fees 68,076 8,534 8,534 9,836 35,078 24,464 64%
Other Services & Charges 158,126 1,201 1,201 - 106 156,819 1%
Transfers Out 2,500,000 - - - - 2,500,000 0%
Total Services & Charges 7,300,540 440,357 440,357 432,512 947,925 5,912,258 19%
Capital - - - - - - 0%
Total Expenditures 15,318,226 899,630 899,630 929,501 1,571,071 12,847,525 16%
Net (4,812,123) (358,491) (358,491) (349,941) (2,882,561)
Cash Balance 7,675,054 6,771,595
Staffing Budget Actual Fund Purpose:
Full Time 59 55
Part-Time /Seasonal/Temporary N/A 5
Total 59 60
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Streets - Historically, Streets has used approximately $450,000 from the Local Road & Street Fund 251 (LR&S) to pay for asphalt and related paving materials. In
2018, Streets earmarked $600,000 of its street maintenance budget for contracted paving work. In 2019, it was decided to budget an additional $550,000 in the MVH
Fund (202) for paving materials and to use LR&S Fund (251) dollars to fund contracted paving.
Curb & Sidewalk Program - Three (3) Concrete Finishers were added to the 2019 budget. These new crew members will provide additional manpower to enable the
department to complete approximately 20% more curb and sidewalk rehabilitation. Also, the addition of these employees will allow Streets to revive their Crack
Sealing program, which will add to the City's pavement preservation efforts. They will also assist with leaf collection and snow control.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Motor Vehicle Highway
Special Revenue Funds
City Funds
Historically, this fund has received its revenues through gasoline taxes, but since 2008 has also received wheel tax revenues. Currently, it receives transfers from COIT
to support the curb and sidewalk program, from EDIT to support street department operations and from Project ReLeaf to support leaf collection efforts in the City. This
fund also receives revenue from interest earned on the fund's cash balance.
This fund accounts for the operations of the following divisions of the
Public Works Department: Streets, Traffic & Lighting, and Curb &
Sidewalk.
STREETS: The Office of Streets repairs and maintains 2,200 lane miles of road surface in the city limits. Maintenance on streets ranges from paving and patching in
the summer to plowing snow in the winter. In addition to maintenance, Streets maintains around 398 miles of alley surface. Also operating under the Street Department
is Unit 211, a 24/7 response vehicle that works with the South Bend Police Department and the South Bend Fire Department for emergencies.
TRAFFIC & LIGHTING: The Office of Traffic & Lighting maintains traffic signs, signals and city-owned street lights, and is responsible for approximately 160 signalized
intersections and 3,000 street lights. Not only does this office provide traffic control in construction areas for the Offices of Streets and Sewers, but Traffic & Lighting
also works with the South Bend Police Department to provide traffic control for special events in the city, setting up traffic control for an average of 100 different events
in a year.
25
Fund Name Fund Number 203
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - 89,832 - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 1,875 - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 91,707 - - 0%
Expenditures by Division
Recreation - - - 44,452 - - 0%
Marketing & Events - - - 4,600 - - 0%
Total Expenditures by Division - - - 49,052 - - 0%
Expenditures
Personnel
Salaries & Wages - - - 16,425 - - 0%
Fringe Benefits - - - 1,257 - - 0%
Total Personnel - - - 17,681 - - 0%
Supplies - - - 10,176 - - 0%
Services & Charges
Professional Services - - - 4,221 - - 0%
Printing & Advertising - - - 368 - - 0%
Utilities - - - - - - 0%
Education & Training - - - 1,843 - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - 9,179 - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - 5,584 - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - 21,195 - - 0%
Capital - - - - - - 0%
Total Expenditures - - - 49,052 - - 0%
Net - - - 42,655 -
Cash Balance - 828,042
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounted for park programs that were expected to recover most if not all of their costs through fee collections.
Starting in 2019, the Recreation Nonreverting Fund (203) will be discontinued and the activity formerly appearing in this fund will be represented in the Parks &
Recreation Fund (201). This will allow for better reporting and more efficient use of funds. At the end of 2018, the cash balance in the Recreation Nonreverting Fund was
transferred to the Parks & Recreation Fund.
The capital budget was used to repair or maintain parks and athletics equipment and facilities.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Recreation Nonreverting
Special Revenue Funds
City Funds
This fund collected revenue from fees for camps, leagues, fitness center, special events, and other activities.
26
Fund Name Fund Number 209
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - 35,316 - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,000 1,929 1,929 2,113 - 8,071 19%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 100,000 - - - - 100,000 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 110,000 1,929 1,929 37,428 - 108,071 2%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 1,007,782 56,571 56,571 14,869 199,351 751,860 25%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 1,007,782 56,571 56,571 14,869 199,351 751,860 25%
Capital - - - - - - 0%
Total Expenditures 1,007,782 56,571 56,571 14,869 199,351 751,860 25%
Net (897,782) (54,642) (54,642) 22,559 (643,789)
Cash Balance 901,558 897,622
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields.
This fund is used to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from
year to year.
EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse
brownfields. A brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a
hazardous substance, pollutant, or contaminant.
Past grant activity includes:
- Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a
city-wide basis. Sites included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection
areas.
- Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support
cleanup activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process.
- Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment
Strategy, a phased approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for
remediation and post-cleanup reporting, and community involvement activities.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Studebaker-Oliver Revitalizing Grants
Special Revenue Funds
City Funds
It is unclear whether additional grants will be available. Other income is derived from repayment from the River West TIF Fund (324), with the last payment due in
2020.
27
Fund Name Fund Number 210
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 672,857 - - 2,375 - 672,857 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,929 2,142 2,142 946 - 3,787 36%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 67,582 16,582 16,582 - - 51,000 25%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 746,368 18,724 18,724 3,321 - 727,644 3%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 67,582 - - - 67,581 1 100%
Debt Service - Interest & Fees 4,429 - - - 4,429 - 100%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 81,000 - - - 81,000 - 100%
Transfers Out 230,000 230,000 230,000 - - - 100%
Total Services & Charges 383,011 230,000 230,000 - 153,010 1 100%
Capital - - - - - - 0%
Total Expenditures 383,011 230,000 230,000 - 153,010 1 100%
Net 363,357 (211,276) (211,276) 3,321 727,643
Cash Balance 134,336 413,439
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana.
Past expenditures include demolition of vacant and abandoned houses/lots and equipment for the Ignition Park/ND Turbo project.
Expenditures are for debt service payments to the Indiana Development Finance Authority for a loan for the Indiana Brownfields Program.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Economic Development State Grants
Special Revenue Funds
City Funds
This fund receives grant monies and revenue from interest earned on the fund's cash balance.
28
Fund Name Fund Number 211
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 440,636 - - 42,781 - 440,636 0%
Licenses & Permits - - - - - - 0%
Charges for Services 256,100 9,518 9,518 51,337 - 246,582 4%
Fines, Forfeitures, and Fees 2,000 - - - - 2,000 0%
Interest Earnings 10,000 1,577 1,577 2,733 - 8,423 16%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - 492 492 1,000 - (492) 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 2,350,633 - - - - 2,350,633 0%
Total Revenue 3,059,369 11,587 11,587 97,850 - 3,047,782 0%
Expenditures
Personnel
Salaries & Wages 1,706,330 111,709 111,709 107,887 - 1,594,621 7%
Fringe Benefits 609,283 41,268 41,268 46,409 - 568,015 7%
Total Personnel 2,315,613 152,977 152,977 154,297 - 2,162,636 7%
Supplies 28,460 3,459 3,459 1,578 5,544 19,457 32%
Services & Charges
Professional Services 266,685 3,094 3,094 3,797 84,259 179,332 33%
Printing & Advertising 20,494 1,319 1,319 2,510 686 18,489 10%
Utilities - - - - - - 0%
Education & Training 12,125 1,238 1,238 1,510 125 10,762 11%
Travel 16,700 2,065 2,065 2,715 - 14,635 12%
Repairs & Maintenance 16,463 - - 501 - 16,463 0%
Other Interfund Allocations 464,363 38,696 38,696 32,589 - 425,667 8%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 11,763 530 530 333 2,796 8,437 28%
Transfers Out - - - - - - 0%
Total Services & Charges 808,593 46,941 46,941 43,954 87,866 673,785 17%
Capital - - - - - - 0%
Total Expenditures 3,152,666 203,377 203,377 199,829 93,410 2,855,878 9%
Net (93,297) (191,791) (191,791) (101,979) 191,904
Cash Balance 540,634 1,011,175
Staffing Budget Actual
Full Time 28 23
Part-Time /Seasonal/Temporary N/A -
Total 28 23
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the activities of the Department of Community Investment (DCI).
Expenditures include DCI employee wages & benefits, contractuals, economic empowerment activities. In 2019, four (4) new positions will be added: Engagement
Specialist, Zoning Manager, Zoning Specialist, and an Administrative Assistant. The new staff members will allow the Department of Community Investment to increase
its engagement and outreach into neighborhoods and bring the Planning Commission in-house instead of going through St. Joseph County's Area Plan Commission.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Department of Community Investment (DCI)
Special Revenue Funds
City Funds
This fund is mainly funded by transfers from Economic Development Income Tax (EDIT) Fund 408. Transfers are made on a quarterly basis. This fund also receives
revenue from federal grants and staff contracts.
DCI's mission is to spur investment in a stronger South Bend by doing the following:
- Attracting & retaining growing businesses
- Connecting residents to economic opportunities
- Planning for vibrant neighborhoods
29
Fund Name Fund Number 212
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 2,711,000 1,150 1,150 - - 2,709,850 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 1,000 - - - - 1,000 0%
Interest Earnings 2,000 7 7 85 - 1,993 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 197,000 83,710 83,710 2,358 - 113,290 42%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,911,000 84,867 84,867 2,443 - 2,826,133 3%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies 5,644,915 175,934 175,934 242,431 2,557,977 2,911,004 48%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 5,644,915 175,934 175,934 242,431 2,557,977 2,911,004 48%
Capital - - - - - - 0%
Total Expenditures 5,644,915 175,934 175,934 242,431 2,557,977 2,911,004 48%
Net (2,733,915) (91,067) (91,067) (239,988) (84,871)
Cash Balance 260,176 211,149
Fund Purpose:
Explanation of Significant Revenue and Expenditure Changes/Variances:
This fund accounts for various grants including:
Community Development Block Grant - CDBG funds can be used for a variety of community development opportunities such as providing affordable housing, a
suitable living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area median income. CDBG funds can also be
used for the elimination of slum and blight.
Emergency Solutions Grant - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with operational costs
of the shelter facility, and for the administration of the grant.
Neighborhood Stabilization Project - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with community problems that
are the result of the mortgage foreclosure crisis in the nation. NSP grantees develop their own programs and funding priorities. However, NSP grantees must use at
least 25 percent of the funds appropriated for the purchase and redevelopment of abandoned or foreclosed homes or residential properties that will be used to house
individuals or families whose incomes do not exceed 50 percent of the area median income. In addition, all activities funded by NSP must benefit low- and moderate-
income persons whose income does not exceed 120 percent of area median income.
Shelter Plus Care Program - The S+C Program provides a variety of permanent housing choices, accompanied by a range of supportive services funded through other
sources. S+C assists hard to serve homeless individuals with disabilities and their families. These individuals primarily include those with serious mental illness, chronic
problems with alcohol and/or drugs, and HIV/AIDS or related diseases.
Revenues and expenditures in this fund are grant and project specific and will vary from year to year.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Dept of Community Investment Grants
Special Revenue Funds
City Funds
30
Fund Name Fund Number 216
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 30,000 - - - - 30,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 465 465 485 - 1,535 23%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - 100 100 - - (100) 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 32,000 565 565 485 - 31,435 2%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training 20,000 - - - - 20,000 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 12,000 - - - - 12,000 0%
Transfers Out - - - - - - 0%
Total Services & Charges 32,000 - - - - 32,000 0%
Capital - - - - - - 0%
Total Expenditures 32,000 - - - - 32,000 0%
Net - 565 565 485 (565)
Cash Balance 227,605 194,652
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for law enforcement expenditures financed by the state or local agencies authorized sale of confiscated property. Expenditures are to be used to
support the Police Department's effort to combat drug activity.
Expenditures are budgeted for law enforcement training and various Police Department expenses.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Police State Seizures
Special Revenue Funds
City Funds
This fund receives revenue from the state or local agencies authorized sale of confiscated property. This fund's revenue stream is not a steady flow. It is dependent
upon the processing and release of funds from the State for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash
balance.
31
Fund Name Fund Number 217
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Interest Earnings 800 344 344 242 - 456 43%
Donations 25,000 545,709 545,709 18,725 - (520,709) 2183%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 25,800 546,053 546,053 18,967 - (520,253) 2116%
Expenditures by Project
Animal Care & Control 40,000 5,081 5,081 - 14,419 20,500 49%
Wayfinding Signage Project 38,476 - - - 38,476 - 100%
Hesburgh-MLK Memorial - - - 3,461 - - 0%
Historic Preservation Commiss.5,000 - - - - 5,000 0%
Bike Signage 2,500 - - - - 2,500 0%
Total Expenditures by Project 85,976 5,081 5,081 3,461 52,894 28,000 67%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 5,000 - - - - 5,000 0%
Services & Charges
Professional Services 60,476 5,081 5,081 - 52,894 2,501 96%
Printing & Advertising 2,500 - - - - 2,500 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 8,000 - - - - 8,000 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 10,000 - - 3,461 - 10,000 0%
Transfers Out - - - - - - 0%
Total Services & Charges 80,976 5,081 5,081 3,461 52,894 23,001 72%
Capital - - - - - - 0%
Total Expenditures 85,976 5,081 5,081 3,461 52,894 28,001 67%
Net (60,176) 540,971 540,971 15,506 (548,254)
Cash Balance 706,558 116,248
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for miscellaneous contributions to the City for specific projects and the expenses related to the projects. Donations to South Bend Animal Care &
Control are held in this fund.
Revenues and expenditures vary depending on donations received and when projects are sufficiently funded.
2017: The major project in 2017 was the MLK/Hesburgh statue ($200,000) in Leighton Plaza.
2018-2020 expenditures include additional renovations for animal shelter as well as bike signage.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Gift, Donation, Bequest
Special Revenue Funds
City Funds
Donations received are generally specified for some specific purpose (e.g. animal shelter, bike paths, etc.) and cannot be used for general purposes. This fund also
receives revenue from interest earned on the fund's cash balance. In 2017, Animal Care & Control started receiving an annual donation of approximately $22,300 from
the Judith Westfall Irrevocable Trust. They anticipate receiving annual contributions thru 2/24/2023. In 2018, the City received a $50,000 donation from Visit South Bend
Mishawaka for wayfinding signage.
32
Fund Name Fund Number 218
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 200 - - - - 200 0%
Interest Earnings 100 27 27 31 - 73 27%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 300 27 27 31 - 273 9%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 1,000 - - - - 1,000 0%
Transfers Out - - - - - - 0%
Total Services & Charges 1,000 - - - - 1,000 0%
Capital - - - - - - 0%
Total Expenditures 1,000 - - - - 1,000 0%
Net (700) 27 27 31 (727)
Cash Balance 13,132 12,871
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for monies received from Juvenile Positive Assistance. Juvenile Positive Assistance accounts for monies received from penalties paid for curfew
violations.
In recent years, this fund has received very little revenue. The Police Department has not been spending this fund's cash balance in order to let the fund build up a
better cash reserve.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Police Curfew Violations
Special Revenue Funds
City Funds
This fund receives monies from Juvenile Positive Assistance. This fund also receives revenue from interest earned on the fund's cash balance.
33
Fund Name Fund Number 219
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 133,000 6,843 6,843 6,567 - 126,157 5%
Fines, Forfeitures, and Fees 47,200 4,401 4,401 1,731 - 42,799 9%
Interest Earnings 1,000 1,145 1,145 - - (145) 115%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 681,491 - - - - 681,491 0%
Total Revenue 862,691 12,390 12,390 8,297 - 850,302 1%
Expenditures
Personnel
Salaries & Wages 191,978 13,041 13,041 14,071 - 178,937 7%
Fringe Benefits 79,869 6,364 6,364 9,559 - 73,505 8%
Total Personnel 271,847 19,405 19,405 23,630 - 252,442 7%
Supplies 26,450 1,958 1,958 1,413 4,659 19,833 25%
Services & Charges
Professional Services 73,500 4,500 4,500 3,500 21,000 48,000 35%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 445,222 5,900 5,900 16,740 90,722 348,600 22%
Other Interfund Allocations 34,894 2,906 2,906 4,827 - 31,988 8%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 166,944 8,704 8,704 4,018 52,125 106,115 36%
Transfers Out - - - - - - 0%
Total Services & Charges 720,560 22,009 22,009 29,085 163,847 534,703 26%
Capital 24,580 - - - 24,580 - 100%
Total Expenditures 1,043,437 43,373 43,373 54,128 193,086 806,978 23%
Net (180,746) (30,983) (30,983) (45,830) 43,324
Cash Balance 514,056 333,317
Staffing Budget Actual
Full Time 4 4
Part-Time /Seasonal/Temporary N/A -
Total 4 4
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Unsafe Building Fund was established in 2016 to receive fines and fees related to Indiana's Unsafe Building law. The expenses incurred for board-ups,
demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code
Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana
Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it
also pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach
programs to enrich the City of South Bend's neighborhoods.
This fund accounts for the activities of the Neighborhood Enhancement Activity Team (NEAT) Crew, charged with maintaining property standards regarding property
cleanliness and upkeep. The City's mowing and graffiti removal programs are also run through this fund. The NEAT Crew is a division of Code Enforcement. Expenses
include employee wages & benefits, attorney fees for code hearings (2 hearings/week, 50 weeks/year), city-wide centralized mowing through Venues, Parks & Arts
(VPA), city-wide graffiti removal program through VPA, landfill dumping fees, and tire disposal fees.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Unsafe Building
Special Revenue Funds
City Funds
Neighborhood Enforcement Action Team (NEAT) derives its income from fees charged to homeowners and/or businesses for environmental clean-ups. These clean
ups consist of illegal dumping of household items, tires, building materials, appliances, and any other form of litter and debris. Additional fines may be assessed for
failure to comply upon notification. Revenue in Fines, Forfeitures, and Fees represent miscellaneous collections for delinquent billing through invoices which were
deemed uncollectible, and therefore turned over to a collection agency. Also included in this category is revenue collected by the Ordinance Violation Bureau for fines
levied against property owners for certain violations tagged by Code Enforcement. In addition, Fund 219 will receive quarterly interfund operating transfers from Fund
408 (EDIT). This fund also receives revenue from interest earned on the fund's cash balance.
34
Fund Name Fund Number 220
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 140,000 10,542 10,542 11,388 - 129,458 8%
Fines, Forfeitures, and Fees 116,000 3,990 3,990 12,945 - 112,010 3%
Interest Earnings 5,000 961 961 1,363 - 4,039 19%
Debt Proceeds - - - - - - 0%
Donations 2,000 - - - - 2,000 0%
Other Income 18,500 (9) (9) 1,671 - 18,509 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 281,500 15,484 15,484 27,367 - 266,016 6%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 295,556 91,747 91,747 33,514 13,325 190,484 36%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training 91,990 8,333 8,333 11,645 - 83,657 9%
Travel 60,000 1,261 1,261 734 - 58,739 2%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 70,000 10,813 10,813 11,980 - 59,187 15%
Transfers Out - - - - - - 0%
Total Services & Charges 221,990 20,407 20,407 24,359 - 201,583 9%
Capital - - - - - - 0%
Total Expenditures 517,546 112,153 112,153 57,873 13,325 392,067 24%
Net (236,046) (96,669) (96,669) (30,506) (126,051)
Cash Balance 349,440 563,275
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to fund the continuing education for the officers of the South Bend Police Department.
Expenditures include educational materials and equipment, conference and training registration, and travel costs for conferences/trainings.
In recent years, the Police Department has been spending down the cash balance in this fund as they attend various trainings and purchase new equipment. This fund's
revenues will not be able to support current spending levels. In the future, the Police Department may look for other budget sources to fund education and training, such
as paying for it out of the Police Department's budget in the General Fund (101).
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Law Enforcement Continuing Education
Special Revenue Funds
City Funds
This fund is funded by fees from accident reports, gun permits, false alarm and loud noise fines. This fund also receives revenue from interest earned on the fund's cash
balance.
35
Fund Name Fund Number 221
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 1,000 - - 55 - 1,000 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - 21 21 - - (21) 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,000 21 21 55 - 979 2%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 500 - - - - 500 0%
Transfers Out - - - - - - 0%
Total Services & Charges 500 - - - - 500 0%
Capital - - - - - - 0%
Total Expenditures 500 - - - - 500 0%
Net 500 21 21 55 479
Cash Balance 10,148 9,740
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance, enacted by the Common Council in 2016.
Any revenues from penalties are to be used to subsidize the City's Curb & Sidewalk program, however the Landlord Registration Program elsewhere in the State of
Indiana is under State legal review.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Landlord Registration
Special Revenue Funds
City Funds
The proceeds from the registration, $5 registration fee per year, will fund Code Enforcement's costs of the program. There is a penalty of $100 to $500 per landlord for
failure to comply with the ordinance. This fund also receives revenue from interest earned on the fund's cash balance.
36
Fund Name Fund Number 227
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,000 1,326 1,326 2,029 - 2,674 33%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 4,000 1,326 1,326 2,029 - 2,674 33%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 33,997 - - 3,202 8,997 25,000 26%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 236,100 - - 100,000 36,100 200,000 15%
Transfers Out - - - - - - 0%
Total Services & Charges 270,097 - - 103,202 45,097 225,000 17%
Capital 2,409 - - 4,756 2,409 - 100%
Total Expenditures 272,506 - - 107,957 47,506 225,000 17%
Net (268,506) 1,326 1,326 (105,929) (222,326)
Cash Balance 628,477 740,689
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The
fund continues to receive, intermittently, monies from similar settlements. The fund is used for capital projects and the Vacant and Abandoned Housing initiative.
In 2019, this fund will be used to fund legal professional services related to environmental issues and granular activated carbon reconditioning.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Loss Recovery
Special Revenue Funds
City Funds
At this time, the only revenue comes from interest earned on the fund's cash balance.
37
Fund Name Fund Number 249
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 8,560,555 713,380 713,380 635,795 - 7,847,175 8%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,000 3,594 3,594 2,118 - 2,406 60%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 8,566,555 716,973 716,973 637,913 - 7,849,581 8%
Expenditures by Dept
249-0805 Police PS LOIT 4,454,976 231,959 231,959 234,471 - 4,223,017 5%
249-0905 Fire PS LOIT 4,111,579 208,380 208,380 256,805 - 3,903,199 5%
Total Expenditures by Dept 8,566,555 440,339 440,339 491,276 - 8,126,216 5%
Expenditures
Personnel
Salaries & Wages 6,484,606 334,469 334,469 360,826 - 6,150,137 5%
Fringe Benefits 2,081,949 105,870 105,870 130,450 - 1,976,079 5%
Total Personnel 8,566,555 440,339 440,339 491,276 - 8,126,216 5%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures 8,566,555 440,339 440,339 491,276 - 8,126,216 5%
Net - 276,635 276,635 146,637 (276,635)
Cash Balance 2,234,802 1,134,017
Staffing - Full Time Budget Actual Fund Purpose:
Sworn Police Officers 45 33
Sworn Firefighters 45 30
Total 90 63
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund covers the costs of wages and fringe benefits for 45 police officers and 45 firefighters.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Public Safety LOIT
Special Revenue Funds
City Funds
The City has adopted a special income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees who were formerly paid by
property taxes. Public Safety Local Option Income Tax (LOIT) revenue is expected to increase approximately 2% per year.
The Public Safety Local Option Income Tax (LOIT) Fund was
established in 2010 due to Indiana's property tax "circuit breaker"
system that effectively limited property tax receipts.
38
Fund Name Fund Number 251
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 1,695,689 157,455 157,455 152,585 - 1,538,234 9%
Grants/Intergovernmental 320,000 - - 42,802 - 320,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 30,000 8,207 8,207 7,886 - 21,793 27%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - 2,938 2,938 - - (2,938) 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 2,500,000 - - - - 2,500,000 0%
Total Revenue 4,545,689 168,599 168,599 203,272 - 4,377,089 4%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 339,675 25,160 25,160 - 64,515 250,000 26%
Services & Charges
Professional Services 878,000 1,468 1,468 - 196,533 679,999 23%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 922,400 20,068 20,068 - 260,578 641,754 30%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 5,000 - - - 5,000 - 100%
Transfers Out 600,000 - - - - 600,000 0%
Total Services & Charges 2,405,400 21,535 21,535 - 462,110 1,921,753 20%
Capital 4,189,635 25,788 25,788 - 634,583 3,529,264 16%
Total Expenditures 6,934,710 72,482 72,482 - 1,161,209 5,701,017 18%
Net (2,389,021) 96,117 96,117 203,272 (1,323,928)
Cash Balance 4,044,598 3,538,817
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund receives gas taxes from the State of Indiana as its primary revenue source. In 2008, wheel tax revenue was moved from this fund to the Motor Vehicle
Highway Fund (202). This fund also receives revenue from interest earned on the fund's cash balance. Grants/Intergovernmental revenue is provided by the Indiana
Department of Transportation (INDOT) and reimbursed through progress billing for state approved projects. Also for 2019 we show a $2.5M transfer in from the
Economic Development Income Tax Fund (EDIT Fund 408) to cover the cost of Bendix Road Project.
Supplies
• Street Department Supplies - $250,000
Repairs & Maintenance
• Street Maintenance - $250,000
• Traffic Signal Maintenance - $400,000
Professional Services
• MACOG, Other - $30,000
• Marking Maintenance - $50,000
• Outsourced Street Paving - $600,000
Capital Projects
• Traffic Calming Devices - $250,000
• West Side Quiet Zone - $350,000
• Century Center Dam Repair - $200,000
• Olive LPA Project LID - $250,000
• Community Crossings (interfund transfer out to Fund 265) - $600,000
• Bendix LPA Project (funded by interfund transfer from EDIT Fund 408) - $2,500,000
Acronyms: MACOG - Michiana Area Council of Government, LPA - Local Public Agencies,
LID - Local Improvement District
This fund is used to track expenditures for road projects.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Local Roads & Streets
Special Revenue Funds
City Funds
39
Fund Name Fund Number 257
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 215,000 - - - - 215,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 12,500 1,412 1,412 1,967 - 11,088 11%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 227,500 1,412 1,412 1,967 - 226,088 1%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 322,319 25,895 25,895 74,264 231,424 65,000 80%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 322,319 25,895 25,895 74,264 231,424 65,000 80%
Capital 578,944 123,005 123,005 8,445 455,939 - 100%
Total Expenditures 901,263 148,900 148,900 82,709 687,363 65,000 93%
Net (673,763) (147,488) (147,488) (80,742) 161,088
Cash Balance 617,923 2,200,596
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
In 2019, $65,000 is budgeted for a traffic signal study. Expenditures have been adjusted to work within the confines of the available cash balance.
Projects include: Ironwood pavement restoration, Olive Street repairs, Bendix Drive, West Side Quit Zone, Boland Trail, Safe Routes to School (SRTS)
Monroe/Studebaker.
This fund was established in 2016, per the State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of
infrastructure expenditures. Per the state statute, a minimum of 75% must be spent on infrastructure projects. A total of $4,217,549, representing 75% of the total
distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to the Redevelopment Authority. The remainder was
deposited into the Rainy Day Fund (102).
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
LOIT Special Distribution
Special Revenue Funds
City Funds
2019 Grants/Intergovernmental revenue show a decrease of $883K. Incoming grants reimbursements are expected to be lower in future years. This fund receives
revenue from interest earned on the fund's cash balance.
40
Fund Name Fund Number 258
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 145,000 10,000 10,000 10,000 - 135,000 7%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 937 937 1,146 - 1,063 47%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 20,400 - - - - 20,400 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 167,400 10,937 10,937 11,146 - 156,463 7%
Expenditures
Personnel
Salaries & Wages 108,930 4,243 4,243 7,600 - 104,687 4%
Fringe Benefits 41,158 1,653 1,653 4,032 - 39,505 4%
Total Personnel 150,088 5,895 5,895 11,632 - 144,192 4%
Supplies 2,000 138 138 - - 1,862 7%
Services & Charges
Professional Services 27,800 3,358 3,358 2,025 - 24,442 12%
Printing & Advertising 22,000 - - - - 22,000 0%
Utilities - - - - - - 0%
Education & Training 3,500 - - - - 3,500 0%
Travel 15,300 - - - - 15,300 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 14,300 240 240 355 - 14,060 2%
Transfers Out - - - - - - 0%
Total Services & Charges 82,900 3,598 3,598 2,380 - 79,302 4%
Capital - - - - - - 0%
Total Expenditures 234,988 9,631 9,631 14,012 - 225,356 4%
Net (67,588) 1,306 1,306 (2,866) (68,893)
Cash Balance 530,717 569,113
Staffing Budget Actual
Full Time 2 1
Part-Time /Seasonal/Temporary N/A -
Total 2 1
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund tracks the portion of the Human Rights Department that is funded by the federal government. The Human Rights Department's mission is to educate and
promote fair housing as well as ensure that all citizens receive equal employment opportunity.
In 2019, the Employment Manager position was moved from the General Fund (101) to the Human Rights Federal Grant Fund (258). This position handles all EEOC
issues.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Human Rights Federal Grant
Special Revenue Funds
City Funds
This fund is funded by federal grants, including grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity
Commission (EEOC).
41
Fund Name Fund Number 265
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 600,000 - - - - 600,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - 684 684 - - (684) 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 600,000 - - - - 600,000 0%
Total Revenue 1,200,000 684 684 - - 1,199,316 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 1,283,291 - - 900 83,291 1,200,000 6%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 1,283,291 - - 900 83,291 1,200,000 6%
Capital - - - - - - 0%
Total Expenditures 1,283,291 - - 900 83,291 1,200,000 6%
Net (83,291) 684 684 (900) (684)
Cash Balance 330,769 992,043
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in December 2016 to account for the receipt of the Community Crossings state grant and matching revenue and for the payment of
expenditures on eligible projects, per the Indiana State Board of Accounts (SBOA).
Community Crossings is a partnership between the Indiana Department of Transportation (INDOT) and Hoosier communities, both urban and rural, to invest in
infrastructure projects that catalyze economic development, create jobs, and strengthen local transportation networks.
Expenditures are calculated on grant proceeds, plus the City's matching portion. 2019 expenditures are for City-wide paving projects.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Local Road & Bridge Grant
Special Revenue Funds
City Funds
In February 2017, the City received the $1 million Community Crossings state grant from INDOT. $1 million was transferred from LOIT 2016 Special Distribution Fund
(257) to match the grant revenue.
Community Crossings Matching Grant is based on available pooled resources by the State of Indiana and the number of municipalities requesting the grant money. The
actual grant dollars received in 2018 were $670,000; therefore 2019 budgeted revenues were based on a conservative estimate.
This fund also receives revenue from interest earned on the fund's cash balance.
42
Fund Name Fund Number 273
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 15,000 - - 200 - 15,000 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 800 111 111 130 - 689 14%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 15,800 111 111 330 - 15,689 1%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising 30,000 - - - - 30,000 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 30,000 - - - - 30,000 0%
Capital - - - - - - 0%
Total Expenditures 30,000 - - - - 30,000 0%
Net (14,200) 111 111 330 (14,311)
Cash Balance 57,580 55,484
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non-reverting fund to receive monies from solicitation of funds for
commercial promotion sponsorships such as commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to The Morris Performing
Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within
both the Morris Performing Arts Center and Palais Royale.
Expenditures are for advertisements and promotional services. The City is able to not only advertise on the local area digital billboards, but also secure sponsorships to
help fund the advertising displayed on them.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Morris PAC / Palais Royale Marketing
Special Revenue Funds
City Funds
Revenue for this fund is collected through donations and sponsorships and used to assist with continued promotions of and within the Morris Complex. This fund also
receives revenue from interest earned on the fund's cash balance.
43
Fund Name Fund Number 274
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 125,000 - - 1,122 - 125,000 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 400 181 181 - - 219 45%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 125,400 181 181 1,122 - 125,219 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 15,000 - - - - 15,000 0%
Printing & Advertising 60,000 - - - - 60,000 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 75,000 - - - - 75,000 0%
Capital - - - - - - 0%
Total Expenditures 75,000 - - - - 75,000 0%
Net 50,400 181 181 1,122 50,219
Cash Balance 101,899 1,122
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was created to account for Self Promoter Events. Earnings on self-promoted events will be retained in this fund.
Expenditures are for marketing and advertising for the Morris Performing Arts Center.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Morris PAC Self-Promotion
Special Revenue Funds
City Funds
This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00
deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). This fund also receives revenue from interest
earned on the fund's cash balance.
44
Fund Name Fund Number 280
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 35 8 8 9 - 27 23%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 35 8 8 9 - 27 23%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 35 8 8 9 27
Cash Balance 3,999 3,931
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund has been used to account for certain Police grants.
Justice Assistance Grant 2009-SB-B9-1280 was essentially completed in 2014. There are no open grants at this time.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Police Block Grants
Special Revenue Funds
City Funds
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
45
Fund Name Fund Number 281
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 67 - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 67 - - 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - - - - 0%
Net - - - 67 -
Cash Balance - 27,934
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was used for the expenses of Economic Development Revenue Bonds. These bonds have been paid off.
The remaining cash balance was transferred to the Redevelopment General Fund 433 in 2018.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Economic Develop Commission-Revenue Bonds
Special Revenue Funds
City Funds
46
Fund Name Fund Number 289
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 10,000 - - - - 10,000 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 200 39 39 64 - 161 19%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 10,200 39 39 64 - 10,161 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 10,472 529 529 - - 9,943 5%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures 10,472 529 529 - - 9,943 5%
Net (272) (490) (490) 64 218
Cash Balance 18,590 27,528
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for the cost of the Hazardous Materials Response team. By ordinance the South Bend Fire Department charges businesses for Hazardous
Materials Response. This typically happens once or twice a year. There are no employees associated with this fund, responses are made by firefighters of the South
Bend Fire Department.
In recent years, this fund has been used to purchase supplies for the HAZMAT response team. No major capital expenditures are planned through this fund. Major
purchases are funded through the Fire Department and EMS Capital and the minimal fees collected in this fund are used to replace equipment and gear used in
responses.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
HAZMAT
Special Revenue Funds
City Funds
Funding is entirely dependent on the number of billable Hazardous Material responses in any given calendar year. This fund also receives revenue from interest earned
on the fund's cash balance.
47
Fund Name Fund Number 291
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 72,000 11,700 11,700 7,200 - 60,300 16%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 500 435 435 295 - 65 87%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 72,500 12,135 12,135 7,495 - 60,365 17%
Expenditures
Personnel
Salaries & Wages 13,000 231 231 231 - 12,769 2%
Fringe Benefits 2,500 - - - - 2,500 0%
Total Personnel 15,500 231 231 231 - 15,269 1%
Supplies 18,800 - - 389 - 18,800 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising 1,000 - - - 780 220 78%
Utilities - - - - - - 0%
Education & Training 9,000 - - - - 9,000 0%
Travel 14,500 - - - - 14,500 0%
Repairs & Maintenance 51,520 6,564 6,564 - 956 44,000 15%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 76,020 6,564 6,564 - 1,736 67,720 11%
Capital - - - - - - 0%
Total Expenditures 110,320 6,795 6,795 620 1,736 101,789 8%
Net (37,820) 5,340 5,340 6,875 (41,424)
Cash Balance 186,936 130,543
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for the revenue from tuition fees for students attending the Indiana River Rescue School (IRRS) and the expenditures of that revenue.
There are typically 2-4 schools a year, each a week in duration. The IRRS is administered by the South Bend Fire Department under the direction of the Special
Operations Bureau. The majority of instructors are comprised of South Bend Firefighters and Conservation Officers from the IDNR. The 5 day school includes extensive
field training on the St. Joseph River and it's unique "L" shaped dam, and the East Race Waterway. The East Race Waterway is a 2000' run which winds through the
heart of the city. It has been the site of many U.S. Olympic trials and World Class kayak events. It allows for realistic but controlled training in river rescue, what is now
formally known as the premier training ground for "Swiftwater rescue." Class lectures will provide a background in theory and concepts that enables students to go
directly to the water. Students become familiar with such equipment as inflatable boats, outboards, rescue ropes, rope rescue systems & necessary personal gear.
Many of our teaching sites have actual accident histories.
Expenditures are for the maintenance and repair of rescue equipment and the wages for the instructors. No major expenditures are planned.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Indiana River Rescue
Special Revenue Funds
City Funds
This fund collects tuition fees for students attending the Indiana River Rescue School. Funding relies on the number of Indiana River Rescue School (IRRS) courses
offered in any given year. In recent years, demand from the fire departments of Chicago and New York has increased the need for additional dedicated classes. In those
years, revenue can increase dramatically. This fund also receives revenue from interest earned on the fund's cash balance.
48
Fund Name Fund Number 292
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - - - - 0%
Net - - - - -
Cash Balance 26,716 48,451
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was established to track the revenue and expenditures related to specific Federal Grants. Federal Grant revenue and expenditures are now tracked in Fund
295.
In 2017 and 2018, this fund was used to pay for a portion of the costs of updating the standard operating procedure (SOP) manual for the Police Department.
There are no planned expenditures at this time for 2019.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Police Grants
Special Revenue Funds
City Funds
There isn't a source of revenue at this time.
49
Fund Name Fund Number 294
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 20,000 2,400 2,400 7,600 - 17,600 12%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 500 201 201 209 - 299 40%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 2,000 - - - - 2,000 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 22,500 2,601 2,601 7,809 - 19,899 12%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 1,500 - - - - 1,500 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training 10,000 - - 2,700 - 10,000 0%
Travel 1,500 - - - - 1,500 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 9,500 140 140 662 - 9,360 1%
Transfers Out - - - - - - 0%
Total Services & Charges 21,000 140 140 3,362 - 20,860 1%
Capital - - - - - - 0%
Total Expenditures 22,500 140 140 3,362 - 22,360 1%
Net - 2,462 2,462 4,447 (2,461)
Cash Balance 101,114 91,786
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was established to fund the cost of course material and instructors at the South Bend Police Academy.
There are no major expenditures planned for this fund.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Regional Police Academy
Special Revenue Funds
City Funds
The enforcement courses are offered to other police departments who pay a fee to attend the training. This fund also receives revenue from interest earned on the
fund's cash balance.
50
Fund Name Fund Number 295
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 53,750 - - - - 53,750 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 500 367 367 338 - 133 73%
Debt Proceeds - - - - - - 0%
Donations 3,250 2,050 2,050 - - 1,200 63%
Other Income 34,500 1,487 1,487 1,157 - 33,013 4%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 92,000 3,903 3,903 1,496 - 88,096 4%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 88,554 - - - 41,554 47,000 47%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - 300 300 - - (300) 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 45,000 18,923 18,923 26,202 3,980 22,097 51%
Transfers Out - - - - - - 0%
Total Services & Charges 45,000 19,223 19,223 26,202 3,980 21,797 52%
Capital - - - - - - 0%
Total Expenditures 133,554 19,223 19,223 26,202 45,534 68,797 48%
Net (41,554) (15,319) (15,319) (24,706) 19,299
Cash Balance 187,333 110,450
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track Federal Grants received for specific purposes outlined in each grant. The cash balance results from funds received from the grants
along with impound towing fees.
This fund is used to pay for a youth boxing program. The South Bend Police Athletic League (PAL) relaunched in 2006 with the founding of the South Bend Police
Boxing Club. This free program matches cops and youth ages 10-18 in a sports mentoring environment. The objective of the Boxing Club is to encourage young people
to value peaceful and positive ways to resolve differences and frustrations. It’s a way for youth to "put down" violence and death—and "put on" the boxing gloves for a
better life.
In 2018, this fund was used to pay for some of the cost of new video surveillance systems in the police cars.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
COPS MORE Grant
Special Revenue Funds
City Funds
The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the Making Officer Redeployment Effective (MORE)
program. This fund also receives revenue from interest earned on the fund's cash balance.
51
Fund Name Fund Number 299
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 50,000 - - - - 50,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 281 281 164 - 719 28%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 51,000 281 281 164 - 50,719 1%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 6,000 - - - - 6,000 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital 45,000 - - - 22,499 22,501 50%
Total Expenditures 51,000 - - - 22,499 28,501 44%
Net - 281 281 164 22,218
Cash Balance 154,201 130,893
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was established to receive the Police Department share of money acquired in drug enforcement activity. Expenditures are to be used to fund drug
enforcement and training.
Budgeted expenditures are for replacement of police cars and for supplies related to drug enforcement and training.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Police Federal Drug Enforcement
Special Revenue Funds
City Funds
This fund receives the Police Department's share of money acquired in drug enforcement activity. This fund also receives revenue from interest earned on the fund's
cash balance.
52
Fund Name Fund Number 404
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Local Income Taxes 12,148,294 1,018,221 1,018,221 908,858 - 11,130,073 8%
Grants/Intergovernmental 12,500 12,500 12,500 - 1 (1) 100%
Interest Earnings 95,000 23,921 23,921 20,292 - 71,079 25%
Other Income 60,000 15,000 15,000 - - 45,000 25%
Transfers In 830,000 830,000 830,000 - - - 100%
Total Revenue 13,145,794 1,899,642 1,899,642 929,149 1 11,246,151 14%
Expenditures by Activity
Goodwill Strategic Outreach 130,000 - - - - 130,000 0%
Election Costs 120,000 - - - - 120,000 0%
Debt Service & Other 363,213 135,213 135,213 259,379 301,975 (73,975) 120%
South Bend Art Museum 65,000 65,000 65,000 65,000 - - 100%
Studebaker Museum 279,622 23,305 23,305 23,156 - 256,317 8%
Light Up South Bend 338,101 - - - 138,101 200,000 41%
Street Paving 1,938,323 - - - 573 1,937,750 0%
Utilities & Services 2,436,601 525,388 525,388 169,407 - 1,911,213 22%
Curb & Sidewalk 1,500,000 - - - - 1,500,000 0%
Information Technology 1,241,162 10,000 10,000 2,378 631,161 600,001 52%
Police Department 1,643,740 219,259 219,259 114,691 1,199,480 225,001 86%
Fire Department & EMS 926,579 - - 15,367 - 926,579 0%
Community Investment 2,364,854 167,856 167,856 2,382 318,245 1,878,753 21%
Parks Administration 400,000 - - - - 400,000 0%
Corridor Ambassadors 351,050 43,979 43,979 - - 307,071 13%
Vacant & Abandoned 847,208 - - - 347,208 500,000 41%
Total Expenditures by Activity 14,945,453 1,190,001 1,190,001 651,760 2,936,742 10,818,710 28%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 278,101 - - 67,080 138,101 140,000 50%
Services & Charges
Professional Services 1,681,879 140,770 140,770 966 925,084 616,025 63%
Printing & Advertising - - - 121 - - 0%
Utilities 1,570,000 141,859 141,859 146,491 - 1,428,141 9%
Repairs & Maintenance 631,354 360,918 360,918 65,357 573 269,863 57%
Other Interfund Allocations 8,631 722 722 573 - 7,909 8%
Debt Service - Principal 1,603,620 215,315 215,315 207,977 1,188,305 200,000 88%
Debt Service - Interest & Fees 44,282 8,804 8,804 11,402 35,476 2 100%
Grants & Subsidies 1,941,316 249,118 249,118 87,583 41,939 1,650,259 15%
Other Services & Charges 1,753,078 70,590 70,590 61,829 347,208 1,335,280 24%
Transfers Out 4,764,329 - - - - 4,764,329 0%
Total Services & Charges 13,998,489 1,188,097 1,188,097 582,298 2,538,585 10,271,808 27%
Capital 668,863 1,904 1,904 2,382 260,057 406,902 39%
Total Expenditures 14,945,453 1,190,001 1,190,001 651,760 2,936,742 10,818,710 28%
Net (1,799,659) 709,642 709,642 277,389 427,441
Cash Balance 12,508,267 8,879,095
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the receipt and county option income tax (COIT) and expenditures of those funds.
Funds are used for debt service payments for police cars & equipment, certain organizations' grants and operational subsidies, capital expenditures and other uses as
deemed by the Mayor and Council. Starting in 2019, the interfund transfer to the Motor Vehicle Highway Fund (202) for street paving will be paid from COIT instead of
EDIT Fund (408). The City is replacing its 20+ year-old accounting software system. It is an 18 month long implementation with an anticipated go-live date of April
2020. The cost of the software and implementation will be paid out of COIT. $150,000 is budgeted for a goodwill strategic outreach unit focused on community oriente
policing.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
County Option Income Tax
Special Revenue Funds
City Funds
This fund receives County Option Income Tax (COIT) revenue. The revenue is determined annually by the Indiana Dept of Local Government Finance (DLGF). Other
Income is principal from an interfund loan (debt schedule #82) being repaid by the UDAG Fund (410). This fund also receives revenue from interest earned on the
fund's cash balance.
53
Fund Name Fund Number 408
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 11,632,846 966,436 966,436 893,413 - 10,666,410 8%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 150,000 - - - - 150,000 0%
Fines, Forfeitures, and Fees 354,660 - - - - 354,660 0%
Interest Earnings 140,000 30,362 30,362 29,763 - 109,638 22%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 12,277,506 996,798 996,798 923,177 - 11,280,708 8%
Expenditures by Activity
Debt Service & Other 415,000 125,000 125,000 31,461 75,000 215,000 48%
Street Paving - - - - - - 0%
PSAP 2,857,018 234,834 234,834 - 2,583,177 39,007 99%
Community Investment 6,964,810 32,836 32,836 138,868 1,872,674 5,059,300 27%
Parks & Recreation 400,525 63,644 63,644 - 21,094 315,787 21%
Potawatomi Zoo 322,949 59,137 59,137 - 155,350 108,462 66%
Code Enforcement 2,364,559 - - - - 2,364,559 0%
Animal Care & Control 845,841 - - - - 845,841 0%
Total Expenditures by Activity 14,170,702 515,451 515,451 170,329 4,707,295 8,947,956 37%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 3,616,917 267,631 267,631 55,156 2,978,629 370,657 90%
Utilities 1,055 - - 440 1,055 - 100%
Repairs & Maintenance 46,385 40 40 2,652 385 45,960 1%
Debt Service - Principal 149,381 34,137 34,137 17,500 65,863 49,381 67%
Debt Service - Interest & Fees 173,568 25,000 25,000 13,961 89,487 59,081 66%
Grants & Subsidies 3,729,590 125,000 125,000 80,000 1,429,591 2,174,999 42%
Other Services & Charges 7,285 - - 620 2,285 5,000 31%
Transfers Out 5,781,521 63,644 63,644 - - 5,717,877 1%
Total Services & Charges 13,505,702 515,451 515,451 170,329 4,567,295 8,422,955 38%
Capital 665,000 - - - 140,000 525,000 21%
Total Expenditures 14,170,702 515,451 515,451 170,329 4,707,295 8,947,955 37%
Net (1,893,196) 481,347 481,347 752,848 2,332,753
Cash Balance 15,611,434 13,503,397
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point-the consolidated county-wide 911 call center) Bonds, the 2015 Parks
Bonds, and the 2018 Zoo Bonds. It also pays for various economic development initiatives and interfund transfers to the Department of Community Investment (Fund
211) and the Department of Code Enforcement (Fund 219 and Fund 600-1201) and Animal Care & Control (600-1207).
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Economic Development Income Tax
Special Revenue Funds
City Funds
This fund receives Economic Development Income Tax (EDIT) revenue. The City of South Bend receives an allocated share of the 0.4% income tax on wages within
St. Joseph County. For the revenue forecast, EDIT revenue is budgeted to increase about 2% per year. Other Income is from the sale of properties held for resale by
the Department of Community Investment. This fund also receives revenue from interest earned on the fund's cash balance. In 2019, the remaining cash balance in
Hall of Fame Debt Service Fund (313) and the Hall of Fame Capital Fund (677) will be transferred to EDIT for the interfund transfers it made to help pay for the debt
service payments for the Hall of Fame bonds. The final payment of the TJX job penalty amount of $354,660 will be received in 2020. The job penalty fines were
assessed because the company A.J. Wright violated its development agreement with the city, under which it benefited from a taxpayer-funded incentive package
worth more than $10 million. TJX, the parent company of A.J. Wright, has been paying the job penalty fines since 2011.
This fund accounts for the receipt and expense of Economic Development Income Tax (EDIT) revenue. The EDIT Fund is a source of bonding capacity for the City
and efforts are made to keep significant reserves in order to receive a higher credit rating and lower interest rates.
54
Fund Name Fund Number 410
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 59 59 1,129 - 941 6%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 45,240 11,310 11,310 - - 33,930 25%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 46,240 11,369 11,369 1,129 - 34,871 25%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 60,000 15,000 15,000 - - 45,000 25%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 60,000 15,000 15,000 - - 45,000 25%
Capital - - - - - - 0%
Total Expenditures 60,000 15,000 15,000 - - 45,000 25%
Net (13,760) (3,631) (3,631) 1,129 (10,129)
Cash Balance 25,351 472,340
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments.
Currently, this fund is used for the repayment of an interfund loan from the COIT Fund (404) in connection with a downtown hotel/parking garage project. The final
payment is due in 2022 (debt schedule #82). When the final revenue payment is due from BDC, it may be prudent to payoff the debt to COIT and potentially close this
fund rather than following current amortization schedule which goes out to 2046. Therefore, in the 2018 a total of $486,081 was paid off using the current balance in
cash reserves. Payments in future years will be made as BDC loan collections are received.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Urban Development Action Grant
Special Revenue Funds
City Funds
Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. This fund also
receives revenue from interest earned on the fund's cash balance.
55
Fund Name Fund Number 655
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 447,139 37,366 37,366 37,195 - 409,773 8%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 7,350 1,221 1,221 1,958 - 6,129 17%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 454,489 38,587 38,587 39,153 - 415,902 8%
Expenditures
Personnel
Salaries & Wages 72,660 2,314 2,314 - - 70,346 3%
Fringe Benefits 5,559 139 139 - - 5,420 2%
Total Personnel 78,219 2,453 2,453 - - 75,766 3%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations 40,243 3,349 3,349 2,616 - 36,894 8%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 6,500 (18) (18) 651 - 6,518 0%
Transfers Out 550,000 - - - - 550,000 0%
Total Services & Charges 596,743 3,331 3,331 3,267 - 593,412 1%
Capital - - - - - - 0%
Total Expenditures 674,962 5,784 5,784 3,267 - 669,178 1%
Net (220,473) 32,803 32,803 35,886 (253,276)
Cash Balance 624,456 860,991
Staffing Budget Actual
Full Time --
Part-Time /Seasonal/Temporary N/A 2
Total -2
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the fall and spring leaf collection program.
In 2019, in an effort to attract candidates who will stay for the entire program, the hourly wage has been increased from $10.20 per hour to $13.00 per hour with the
possibility of a $3.00 an hour attendance bonus for those employees who work until the last day of the program. The wage increase and possible bonuses add $27,490
to the program expense. Currently, the leaf pickup program does not fund itself and the City has been spending down this fund's cash balance. In 2019, the City will look
for ways to better fund this program.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Project ReLeaf
Special Revenue Funds
City Funds
The leaf pickup program is financed by a $0.99 per month charge on residents' utility bills. There are approximately 37,000 customers who pay for this service. This
fund also receives revenue from interest earned on the fund's cash balance.
56
Fund Name Fund Number 705
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 20 5 5 7 - 15 24%
Debt Proceeds - - - - - - 0%
Donations 2,000 - - - - 2,000 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,020 5 5 7 - 2,015 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 2,020 - - - - 2,020 0%
Transfers Out - - - - - - 0%
Total Services & Charges 2,020 - - - - 2,020 0%
Capital - - - - - - 0%
Total Expenditures 2,020 - - - - 2,020 0%
Net - 5 5 7 (5)
Cash Balance 2,339 2,892
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was set up to receive donations for the Police K-9 unit and track expenditures of those funds.
The donations are to be spent on supplies or services directly related to the Police K-9 unit. In recent years, this fund has not been used so the cash balance is growing.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Police K-9 Unit
Special Revenue Funds
City Funds
This funds receives donations for the Police K-9 unit. This fund also receives revenue from interest earned on the fund's cash balance.
57
Fund Name Fund Number 312
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 1,077,000 - - - - 1,077,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes 41,404 - - - - 41,404 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 41 41 - - 959 4%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,119,404 41 41 - - 1,119,363 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 770,000 375,000 375,000 - 395,000 - 100%
Debt Service - Interest & Fees 411,143 208,383 208,383 - 202,758 2 100%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 1,181,143 583,383 583,383 - 597,758 2 100%
Capital - - - - - - 0%
Total Expenditures 1,181,143 583,383 583,383 - 597,758 2 100%
Net (61,739) (583,342) (583,342) - 1,119,361
Cash Balance (435,698) -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to collect a separate property tax levy and is used to pay for the semi-annual payment of debt service principal and interest to the bondholders of the
2017 Park District Bonds, Series A-K (debt schedule #165).
The par amount of the 2017 Park District Bonds (Series A-K) was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%.
The net proceeds after bond issuance costs were $13,715,350. This amount was deposited into Fund 471 (2017 Parks Bond Capital) and will be used towards the
approved capital projects.
Debt service payments are due on January 15 and July 15. The first debt service payment is due July 15, 2018 and the final payment is due January 15, 2033. Property
taxes are assumed to cover the debt service payments through the life of the bond.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
2017 Parks Bond Debt Service
City Debt Service
City Funds
This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund 313 for the College Football
Hall of Fame debt service (final payment February 1, 2018).
58
Fund Name Fund Number 313
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - 27 27 - - (27) 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - 27 27 - - (27) 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - 620,000 - - 0%
Debt Service - Interest & Fees - - - 13,000 - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - 633,000 - - 0%
Capital - - - - - - 0%
Total Expenditures - - - 633,000 - - 0%
Net - 27 27 (633,000) (27)
Cash Balance 97,077 (605,695)
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund collected a separate property tax levy (distributions received in June and December) and was used to pay debt service on the former College Football Hall of
Fame building.
The final debt service payment on the Hall of Fame Bonds was February 1, 2018. The property tax levy from this fund will be repurposed and collected in Fund 312.
In 2019, the remaining fund balance will be transferred to the EDIT Fund (408) to reimburse EDIT for the interfund transfers it made to help pay for the debt service
payments for the Hall of Fame bonds.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Football Hall of Fame Debt Service
City Debt Service
City Funds
This fund received property tax revenue (distributions received in June and December) from a special levy. Because of the timing of revenue and expenditures, this fund
typically had a negative cash balance until the property tax distributions were received. During those times, the EDIT Fund (408) would make an interfund transfer to
help cover the debt service payments.
59
Fund Name Fund Number 755
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 - - - - 1,000 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 2,635,750 - - - - 2,635,750 0%
Total Revenue 2,636,750 - - - - 2,636,750 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 2,175,000 - - - - 2,175,000 0%
Debt Service - Interest & Fees 459,750 - - - - 459,750 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 2,634,750 - - - - 2,634,750 0%
Capital - - - - - - 0%
Total Expenditures 2,634,750 - - - - 2,634,750 0%
Net 2,000 - - - 2,000
Cash Balance 791,026 771,586
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the South Bend Building Corporation. The South Bend Building Corporation is a separate legal entity, but is reported as a fund in the City's
Comprehensive Annual Financial Report (CAFR).
The fund accounts for the debt service payments for Building Corporation bonds.
Current debt includes:
- 2010 Public Works Service Center Refunding Bonds, Refunding 2001 - final payment 2/1/21, (debt schedule #36)
- 2012 Fire Station/Police Department Renovations Refunding Bonds, Refunding 2003 - final payment 2/1/23, (debt schedule #39)
- 2013 EMS/Fire Station/Tower Bonds - final payment 2/1/33, (debt schedule #116)
This fund was established in 2017 to integrate this activity into the City's formal accounting system. The South Bend Building Corporation is reported as a fund in the
City's Comprehensive Annual Financial Report (CAFR). Revenue and expenditures are one month in arrears because the City receives the trustee bank statements
after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
South Bend Building Corp
City Debt Service
City Funds
The South Bend Building Corporation receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also
receives revenue from interest earned on the cash balance at the trustee bank.
60
Fund Name Fund Number 757
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 - - - - 1,000 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 379,431 - - - - 379,431 0%
Total Revenue 380,431 - - - - 380,431 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 220,000 - - - - 220,000 0%
Debt Service - Interest & Fees 163,732 - - - - 163,732 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 383,732 - - - - 383,732 0%
Capital - - - - - - 0%
Total Expenditures 383,732 - - - - 383,732 0%
Net (3,301) - - - (3,301)
Cash Balance 560,431 557,768
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the receipt of monthly lease rental payments from the City's EDIT Fund 408 and the semi-annual payment of debt service principal and interest to
the bondholders of the 2015 Parks Bond. The par amount of the 2015 Parks/EDIT bond was $5,605,000. The debt service reserve will be used towards the last debt
service payment. The final payment is due August 1, 2035.
The semi-annual debt service payments are set forth in the 20-year debt amortization schedule (#141) with the first payment made on February 1, 2016 and the final
payment on August 1, 2035. Capital expenditures of this bond are tracked in the 2015 Parks Bond Capital Fund (751).
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month. November and December activity are both posted in December.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
2015 Parks Bond Debt Service
City Debt Service
City Funds
The EDIT Fund (408) transfers money into this fund on a monthly basis, as per the bond ordinance, to cover debt service payments. This fund also receives revenue
from interest earned on the cash balance at the trustee bank.
61
Fund Name Fund Number 760
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,500 - - - - 3,500 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 1,298,125 - - - - 1,298,125 0%
Total Revenue 1,301,625 - - - - 1,301,625 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 50,000 - - - - 50,000 0%
Debt Service - Interest & Fees 1,249,125 - - - - 1,249,125 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 1,299,125 - - - - 1,299,125 0%
Capital - - - - - - 0%
Total Expenditures 1,299,125 - - - - 1,299,125 0%
Net 2,500 - - - 2,500
Cash Balance 3,452,908 2,501,480
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the receipt of payments from the City's North East Residential Area TIF Fund (436) and the subsequent semi-annual payment of debt service
principal and interest to the bondholders. This fund will hold a minimum of $2.5 million in cash reserves per the 2017 Eddy Street Commons bond covenant. The bonds
were closed on August 14, 2017 and the par amount was $25 million.
The principal and interest payments are set forth in the 20 year debt amortization schedule (#163) with the first payment made on February 15, 2018 and the final
payment on February 15, 2037. The bond was issued for Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre
Dame. Capital expenditures related to the project are tracked in the Eddy Street Commons Bond Capital Fund (759).
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting
system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are
entered in the general ledger the following month. November and December activity are both posted in December.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Eddy Street Commons Debt Service
City Debt Service
City Funds
A debt service reserve amount of $2.5 million dollars was established at the 2017 Eddy Street Commons Bond debt closing. This amount was deposited into this debt
service fund at the time of the closing. In December 2018, an additional $945,000 was added to the debt service reserve.
Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank.
62
Fund Name Fund Number 377
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 - - 37 - 2,000 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 18,000 3,786 3,786 - - 14,214 21%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 525,000 - - - - 525,000 0%
Total Revenue 545,000 3,786 3,786 37 - 541,214 1%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 345,000 345,000 345,000 335,000 - - 100%
Debt Service - Interest & Fees 9,770 8,970 8,970 26,390 - 800 92%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 354,770 353,970 353,970 361,390 - 800 100%
Capital - - - - - - 0%
Total Expenditures 354,770 353,970 353,970 361,390 - 800 100%
Net 190,230 (350,184) (350,184) (361,353) 540,414
Cash Balance (350,184) (337,647)
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt
schedule 81). This fund collects a special tax which is used primarily for debt service and improvements at the Four Winds Field (Coveleski) baseball stadium. South
Bend’s Professional Sports Development Area (PSDA) was formed in 1997. The Indiana Department of Revenue collects a portion of state sales and income taxes
generated in the PSDA and remits them to St. Joseph County, which issues a check to the city of South Bend.
The fund was used to pay debt service on the 2010 Coveleski Stadium Bonds with the final payment due on January 15, 2019 (debt schedule #81).
After the 2010 Coveleski Stadium Recovery Zone Economic Development Bonds are paid off, the cash balance in the Coveleski Stadium Debt Service Reserve Fund
(317) will be transferred into this fund during 2019. Any cash reserves in the fund after the debt is paid off can be used for capital projects within the PSDA district.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Professional Sports Development
Capital Project
City Funds
Effective January 1, 2013, this fund no longer collects hotel/motel tax allocations from St. Joseph County for payment to the Hall of Fame, but still receives funding from
the State for PSDA on a monthly basis. The PSDA area includes Four Winds field, Century Center, MPAC and Studebaker National Museum.
63
Fund Name Fund Number 401
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 43,500 - - - - 43,500 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 750 151 151 131 - 599 20%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 44,250 151 151 131 - 44,099 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 71,667 - - - 31,667 40,000 44%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 71,667 - - - 31,667 40,000 44%
Capital 32,955 - - - 32,955 - 100%
Total Expenditures 104,622 - - - 64,622 40,000 62%
Net (60,372) 151 151 131 4,099
Cash Balance 73,565 54,658
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund is used for minor capital improvements for Four Winds Field at Coveleski Stadium.
Due to recent lease agreements, no capital revenues have been collected for this fund, limiting its budget.
Planned expenditures are for painting, landscaping, and mechanical upgrades.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Coveleski Stadium Capital
Capital Project
City Funds
Revenues are in the form of compensation received by the City based on stadium attendance.
64
Fund Name Fund Number 405
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - 113 - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 377 - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 490 - - 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - 6,840 - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - 31,500 - - 0%
Total Expenditures - - - 38,340 - - 0%
Net - - - (37,850) -
Cash Balance - 138,855
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This capital fund accounted for revenues collected and expenses for specific purposes or locations. These locations were Potawatomi and Rum Village Picnic Areas,
the East Race, Golf Courses, Forestry, and Howard Park Ice Rink.
Starting in 2019, the Park Nonreverting Capital Fund (405) will be discontinued and the activity formerly appearing in this fund will be represented in the Parks &
Recreation Fund (201). This will allow for better reporting and more efficient use of funds. At the end of 2018, the cash balance in the Park Nonreverting Capital Fund
was transferred to the Parks & Recreation Fund.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Park Non-Reverting Capital
Capital Project
City Funds
This fund received most of its revenue through an interfund transfer from the Parks & Recreation Fund (201) Golf Division (1102). A small amount of revenue was
collected from mowing fees for abatement mowing and from picnic area/pavilion rentals.
65
Fund Name Fund Number 406
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 436,330 - - - - 436,330 0%
Local Income Taxes - - - - - - 0%
Other Taxes 34,014 - - - - 34,014 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,100 842 842 1,336 - 2,258 27%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 473,444 842 842 1,336 - 472,602 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 488,053 106,863 106,863 190,519 347,366 33,824 93%
Debt Service - Interest & Fees 44,068 3,820 3,820 4,711 32,687 7,561 83%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 532,121 110,683 110,683 195,231 380,053 41,385 92%
Capital 286,000 - - - - 286,000 0%
Total Expenditures 818,121 110,683 110,683 195,231 380,053 327,385 60%
Net (344,677) (109,841) (109,841) (193,894) 145,217
Cash Balance 419,340 427,163
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City.
Expenditures are for debt service payments on capital leases and the due dates vary per lease. The 2019 budget includes debt service payments for an additional 15
hybrid police vehicles to replace older patrol cars. 2019 debt service principal and interest payments are for the following capital leases:
- 2015 Vehicle/Equip Lease 1 - final payment due 7/15/20, (debt schedule #140)
- 2016 Vehicle/Equip Lease 1 - final payment due 2/15/21, (debt schedule #149)
- 2018 Vehicle/Equip Lease 1 - final payment due 5/25/23, (debt schedule #171)
- 2018 Vehicle/Equip Lease 2 - final payment due 7/14/23, (debt schedule #177)
2019 includes a one-time capital expenditure of $286,000 to help fund the My SB Parks & Trails project at Howard Park.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Cumulative Capital Development
Capital Project
City Funds
This fund receives revenue from a property tax levy. Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development
(CCD) property tax is a special tax rate that is reduced by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re-
established. This fund also receives revenue from interest earned on the fund's cash balance.
66
Fund Name Fund Number 407
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 207,296 - - 221,437 - 207,296 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,000 799 799 987 - 2,201 27%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 25,000 - - - - 25,000 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 235,296 799 799 222,424 - 234,497 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - 245,000 - - 0%
Debt Service - Interest & Fees - - - 4,500 - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - 249,500 - - 0%
Capital 28,000 - - - - 28,000 0%
Total Expenditures 28,000 - - 249,500 - 28,000 0%
Net 207,296 799 799 (27,076) 206,497
Cash Balance 448,525 403,208
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was used to pay debt service on a the 2011 Century Center Bonds, with the final payment on February 1, 2018.
Now that the Century Center bond is paid off, this fund will be used to help in financing the My SB Parks and Trails project that is being managed by the Venues, Parks
& Arts Department.
For 2019, $28,000 has been budgeted for MY SB Parks and trail improvements.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Cumulative Capital Improvement
Capital Project
City Funds
In 2017, the final payment ($150,000) of hotel/motel tax revenue was received. This fund receives cigarette tax revenues. Other Income is $25,000 from the South Bend
School Corporation for rental of property. This fund also receives revenue from interest earned on the fund's cash balance.
67
Fund Name Fund Number 412
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 27,500 5,670 5,670 6,962 - 21,830 21%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 493,178 - - - - 493,178 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 520,678 5,670 5,670 6,962 - 515,008 1%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 352,186 - - 979 352,186 - 100%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 352,186 - - 979 352,186 - 100%
Capital 1,619,049 - - - 419,049 1,200,000 26%
Total Expenditures 1,971,235 - - 979 771,236 1,200,000 39%
Net (1,450,557) 5,670 5,670 5,984 (684,992)
Cash Balance 2,777,600 2,912,376
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements
projects and also makes loans to other funds. In recent years this fund has been used in connection with the City's Smart Streets program.
Initial funding in the amount of $12,823,151 was received from the State of Indiana on September 15, 2006, derived from the State lease of the I-80 toll road to a private
company. This fund has been used in the past to provide seed money for economic development projects at Douglas Road, Eddy Street Commons, and the Triangle
Development near Notre Dame. The amounts advanced for these projects are being repaid by the respective tax increment financing (TIF) funds as per formal
amortization schedules.
In 2019, Fund 412 will be budgeted solely for the Local Public Agency (LPA) Project Corby-Ironwood-Rockne Intersection Improvement. The budgeted amount reflects
the City's 20% match for infrastructure improvements. Since the original funding for Major Moves was realized in 2006 from the lease proceeds of the Indiana Toll Road,
there will be less money avaialable; therefore, the overall change in expenditures decreased by 53%.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Major Moves Construction
Capital Project
City Funds
This fund receives principal and interest income from interfund loans (debt schedules 84 & 85) being repaid by the River East Residential TIF Fund (436). This fund also
receives revenue from interest earned on the fund's cash balance.
68
Fund Name Fund Number 416
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 137,500 - - 1,441 - 137,500 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,000 747 747 1,075 - 5,253 12%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 143,500 747 747 2,516 - 142,753 1%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 16,127 200 200 - 2,200 13,727 15%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 129,335 - - - 7,335 122,000 6%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 129,335 - - - 7,335 122,000 6%
Capital 80,000 - - - 14,149 65,851 18%
Total Expenditures 225,462 200 200 - 23,684 201,578 11%
Net (81,962) 547 547 2,516 (58,825)
Cash Balance 379,453 418,089
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for capital projects at the Morris Performing Arts Center (MPAC). This fund was established for the purpose of renovating, remodeling, or otherwise
improving the facilities and / or service to the patrons of the Morris Performing Arts Center.
The Morris Performing Arts Center was re-opened in 2000 - Many of the assets throughout the building are coming to an end of their useful life and need replacement.
The Theatrical Equipment is outdated and needs to be upgraded to meet the requirements of the performances / acts renting the facility.
- Miscellaneous unexpected expenses $10,000
- Handrail addition $12,000
- Precast concrete repairs $100,000
- Lighting equipment upgrade $80,000
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Morris Performing Arts Center Capital
Capital Project
City Funds
This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00
deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). This fund also receives revenue from interest
earned on the fund's cash balance.
69
Fund Name Fund Number 450
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 600 264 264 262 - 336 44%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 18,500 1,866 1,866 3,726 - 16,634 10%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 19,100 2,130 2,130 3,987 - 16,970 11%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 111,967 - - - 36,967 75,000 33%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 111,967 - - - 36,967 75,000 33%
Capital - - - - - - 0%
Total Expenditures 111,967 - - - 36,967 75,000 33%
Net (92,867) 2,130 2,130 3,987 (58,030)
Cash Balance 131,499 113,589
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the funding and expenditures for capital projects that preserve the historic character of the multimillion dollar Palais Royale Ballroom.
There are no operational related expenditures, such as personnel.
Repairs/improvements needed:
- Replacement or repair of windows
- Replacement of curtains - the curtains are discolored and in poor condition
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Palais Royale Historic Preservation
Capital Project
City Funds
This fund receives a percent of catering and facility rental revenue received from functions held at the Palais (excluding not-for-profits). This fund also receives revenue
from interest earned on the fund's cash balance.
70
Fund Name Fund Number 451
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - 7,154 7,154 - - (7,154) 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - 7,154 7,154 - - (7,154) 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital 3,232,757 572,507 572,507 - 2,660,251 (1) 100%
Total Expenditures 3,232,757 572,507 572,507 - 2,660,251 (1) 100%
Net (3,232,757) (565,353) (565,353) - (7,153)
Cash Balance 2,936,649 -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
This fund is used to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire
Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the
bondholders will be recorded in Fund 287 (debt schedule #168). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a).
Fire Station 9 will be replaced with a newly constructed station at the corner of Mishawaka Avenue and 21st Street. The new station will be approximately 10,000 square
feet and will house Engine 9, Medic 9, Boat 2, and accommodate up to seven assigned firefighters per day. An additional classroom building will be constructed on the
grounds of the Luther J Taylor Sr. Fire Training Center. It will be an approximately 3,000 square foot building and will house a rugged, divisible classroom with the
capacity for 100 personnel and additional training props and storage areas.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
2018 Fire Station #9 Capital
Capital Project
City Funds
The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest
rate of 3.065%. The net proceeds after bond issuance costs were $4,864,008. This amount was deposited into this fund to be used towards the approved capital
projects. This fund also receives revenue from interest earned on the fund's cash balance.
71
Fund Name Fund Number 452
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 50,000 21,554 21,554 - - 28,446 43%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 50,000 21,554 21,554 - - 28,446 43%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 449,501 47,281 47,281 - 402,221 (1) 100%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 449,501 47,281 47,281 - 402,221 (1) 100%
Capital 4,859,233 40,712 40,712 - 2,877,520 1,941,001 60%
Total Expenditures 5,308,734 87,993 87,993 - 3,279,741 1,941,000 63%
Net (5,258,734) (66,439) (66,439) - (1,912,554)
Cash Balance 10,397,700 -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
This fund is used to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018. The bonds were issued for the purpose of funding
renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and
recreation areas in or serving the River West Development Area.
Funding to be used to implement City park plans including improvements to: Howard Park, Lincolnway East Trail, West Bank Trail, Leeper Park, Seitz Park, and Pulaski
Park.
The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net
interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into Fund 351 (2018 TIF Park Bond Debt Service) per
the bond agreement. The remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
2018 TIF Park Bond Capital
Capital Project
City Funds
72
Fund Name Fund Number 471
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 3,000 26,897 26,897 - - (23,897) 897%
Debt Proceeds - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 3,000 26,897 26,897 - - (23,897) 897%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital 6,207,066 509,635 509,635 - 2,641,409 3,056,022 51%
Total Expenditures 6,207,066 509,635 509,635 - 2,641,409 3,056,022 51%
Net (6,204,066) (482,738) (482,738) - (3,079,919)
Cash Balance 12,489,379 13,888,958
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
These are the various projects:
Series A - Howard Park Series G - Seitz Park
Riverfront promenade AM General parking and plaza area
Storm water habitat area East Race promenade and bridge
Series B - St. Louis Street Series H - Pinhook Park
St. Louis Street parking and street upgrades (Howard Park)Pavilion upgrade
Series C - Colfax-Seitz Reconnect river flow to lagoon
Riverfront trail upgrades - Colfax to Seitz Park Playground and site improvements
Series D - Howard-Farmers Series I - Other Park Improvements
Riverfront trail upgrades - Howard Park to Farmer's Market Park security, lighting, and storage
Series E - Miami-Twyckenham Restrooms modernization & ADA compliance
Riverfront trail upgrades - Miami to Twyckenham Series J - Pinhook Park
Series F - Seitz-Howard Pinhook Park neighborhood connectivity
Riverfront trail upgrades - Seitz Park to Howard Park Series K - Future Project
Seitz Park parking Future park acquisitions, partnerships, and build-outs
This fund accounts for the expenditures of the bond proceeds from the 2017 Parks Bond issued in 2017.
The City of South Bend issued a Parks bond in the amount of $14,075,000 for certain improvements in connection with the MY SB Parks and Trails initiative. The bond
closing date was December 20, 2017. Net proceeds after bond issuance costs are $13,856,100. The bonds will be repaid over a period of 15 years with the first debt
service payment due on July 15, 2018 and the final payment due on January 15, 2033.
Bond issuance costs of $192,520 were paid in 2017. Feb 2018 - There were $17,750 in bond issuance costs.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
2017 Parks Bond Capital
Capital Project
City Funds
Net proceeds after bond issuance costs were deposited into this fund in the amount of $13,856,100. This fund also receives revenue from interest earned on the fund's
cash balance.
73
Fund Name Fund Number 677
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - 872 872 1,076 - (872) 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - 872 872 1,076 - (872) 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 1,868 - - - 1,868 - 100%
Printing & Advertising - - - - - - 0%
Utilities 1,249 - - 5,214 1,249 - 100%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 397 - - 80 398 (1) 100%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 3,514 - - 5,294 3,514 (1) 100%
Capital - - - - - - 0%
Total Expenditures 3,514 - - 5,294 3,514 (1) 100%
Net (3,514) 872 872 (4,218) (871)
Cash Balance 426,282 443,397
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to provide capital repairs and improvements at the former College Football Hall of Fame building.
- The College Football Hall of Fame ceased operations in South Bend at the end of 2012 and the building has been vacant since.
- After years of trying to lease it or sell it, the City was finally able to strike a deal. The South Bend Redevelopment Commission amended an agreement in July 2018,
selling the building for $525,000 to a subsidiary of JSK Development, the group that owns the new downtown Courtyard by Marriott hotel located right next to the
building.
- 2018 expenditures were for the utilities and maintenance of the building until the time it was sold.
- In 2019, the remaining fund balance will be transferred to the EDIT Fund (408) to reimburse EDIT for the interfund transfers it made to help pay for the debt service
payments for the Hall of Fame bonds.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Football Hall of Fame Capital
Capital Project
City Funds
The fund received distributions from the PSDA Tax Fund (377) through 2010. Currently, this fund only receives revenue from interest earned on the fund's cash
balance.
74
Fund Name Fund Number 750
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Interest Earnings 3,000 5 5 200 - 2,995 0%
Debt Proceeds 2,034,625 - - - - 2,034,625 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,037,625 5 5 200 - 2,037,620 0%
Capital Expenditures by Dept
Unassigned/Bank Fees - - - - - - 0%
Streets/Traffic & Lighting 1,413,125 - - - - 1,413,125 0%
Central Services 41,500 - - - - 41,500 0%
Solid Waste - - - - - - 0%
Organic Resources - - - - - - 0%
Water Works - - - - - - 0%
Information Technology - - - - - - 0%
Police Department 1,015,320 18,968 18,968 - 515,320 481,032 53%
Fire Department - - - - - - 0%
Parks & Recreation 482,805 - - - 482,805 - 100%
Code Enforcement 80,000 - - - - 80,000 0%
Animal Care & Control - - - - - - 0%
Building Department - - - - - - 0%
Total Capital Expenditures by Dept 3,032,750 18,968 18,968 - 998,124 2,015,657 34%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital 3,032,750 18,968 18,968 - 998,124 2,015,658 34%
Total Expenditures 3,032,750 18,968 18,968 - 998,124 2,015,658 34%
Net (995,125) (18,963) (18,963) 200 21,962
Cash Balance 2,942,044 3,598,824
Fund Purpose:
Explanation of Revenue Sources:
Accounting Methodology:
Explanation of Significant Spending on Capital Projects:
City Funds
This fund is used to pay for City vehicles and equipment that are financed by a lease. The funds are maintained by trustee financial institutions and expended upon the
provision by the City of a proper claim form and invoice.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting
system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are
entered in the general ledger the following month. November and December activity are both posted in December.
The City leases certain vehicles and equipment for the police department, public works and other departments and pays them through capital lease proceeds that are
accounted for in this fund. Debt service payments are budgeted in individual departments.
This fund receives revenue in the form of capital lease proceeds. This fund also receives revenue from interest earned on the cash balance at the trustee bank.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Equipment/Vehicle Leasing
Capital Project
75
Fund Name Fund Number 751
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 13,316 3,473 3,473 - 541 9,302 30%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 10,159 - - - - 10,159 0%
Transfers Out - - - - - - 0%
Total Services & Charges 10,159 - - - - 10,159 0%
Capital 35,212 20,727 20,727 - 24,717 (10,232) 129%
Total Expenditures 58,687 24,200 24,200 - 25,258 9,229 84%
Net (58,687) (24,200) (24,200) - (9,229)
Cash Balance 471,687 3,271,224
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
This fund is used to account for the bond proceeds and expenditures of the 2015 Parks/EDIT bond that is accounted for by US Bank in trustee accounts. The City
submits pay requests for costs incurred under the bond to US Bank.
Major projects included the renovation of the Charles Black Rec Center and the upgrade of the Martin Luther King Recreation Center HVAC system. Minor projects
included the Niles Avenue Dog Park, Rum Village Dog Park, Experience Lodge, Fremont Park splash pad, Potawatomi Park splash pad, replacement of various park
equipment, and other improvements to parks.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month. November and December activity are both posted in December.
The original bond was issued in 2015 for $5,605,000. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
2015 Parks Bond Capital
Capital Project
City Funds
76
Fund Name Fund Number 753
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - - - - 0%
Net - - - - -
Cash Balance 68,843 1,040,156
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
The bond was secured to change 1-way streets to 2-way--primarily Main, Michigan and St. Joseph streets. This project includes elements of complete streets concepts
to encourage walkability, bike riding, as well as easier driving throughout downtown and entryway streets. Spending down bond proceeds until exhausted. Expect final
project payments to be made in 2018, thus exhausting the funds. Bond principal and interest payments are tracked in the Smart Streets Debt Service Reserve Fund
(756).
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month. November and December activity are both posted in December.
Initial revenues were bond proceeds from the $25 million Smart Streets Bond issued in 2015. Currently, this fund only receives revenue from interest earned on the cash
balance at the trustee bank.
This fund accounts for the remaining expenditures of the bond proceeds from the $25 million Smart Streets Bond issued in 2015 (debt schedule #135; expected to pay
off January 2037). The bond proceeds are held by a trustee bank.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Smart Streets Bond Capital
Capital Project
City Funds
77
Fund Name Fund Number 759
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 - - - - 2,000 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,000 - - - - 2,000 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital 7,650,241 - - - - 7,650,241 0%
Total Expenditures 7,650,241 - - - - 7,650,241 0%
Net (7,648,241) - - - (7,648,241)
Cash Balance 7,650,244 16,129,314
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the expenditures of the bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, City debt schedule
#163, being repaid by Fund 436). The funds will be spent on Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame. This
fund accounts for the cash in 3 trustee bank accounts: Bond Issuance Cost, Hotel Construction Fund, and Mixed-Use Construction Fund.
The accounting records are maintained in US Bank trustee accounts. Revenue and expenditures are one month in arrears because the City receives the trustee bank
statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in
December.
In August 2017, the $25 million in bond proceeds was deposited into the trustee bank. $22.5 million was recorded in Fund 759 and $2.5 million was recorded in Fund
760. The cost of issuance was $396,250, paid out of Fund 759 in 2017.
Expenditures for Eddy Street Commons Project, Phase II. Designed with input from the University, City of South Bend and nearby home and business owners, Phase II
consists of five main buildings: two graduate-style apartment buildings and a new Robinson Community Learning Center on the east side of Eddy Street and two market-
rate apartment buildings on the west side of Eddy Street.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Eddy Street Commons Capital
Capital Project
City Funds
78
Fund Name Fund Number 287
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 75,000 - - - - 75,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services 500,000 - - 1,078,551 - 500,000 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,000 8,460 8,460 10,322 - 1,540 85%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 545,695 - - - - 545,695 0%
Total Revenue 1,130,695 8,460 8,460 1,088,873 - 1,122,235 1%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 18,800 18,800 18,800 - - - 100%
Services & Charges
Professional Services 11,636 - - 14,109 11,636 - 100%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 606,250 85,719 85,719 123,150 519,190 1,341 100%
Debt Service - Interest & Fees 195,432 76,915 76,915 89,435 118,352 165 100%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 403,830 202,750 202,750 - - 201,080 50%
Total Services & Charges 1,217,148 365,384 365,384 226,693 649,178 202,586 83%
Capital 2,266,327 2,481 2,481 5,445 803,845 1,460,001 36%
Total Expenditures 3,502,275 386,665 386,665 232,138 1,453,024 1,662,587 53%
Net (2,371,580) (378,205) (378,205) 856,736 (540,352)
Cash Balance 3,750,044 5,164,205
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
This fund was established in 2015 to track capital expenditures related to Emergency Medical Services and the Fire Department. Capital purchases include fire
apparatuses, ambulances, and major construction projects.
Capital spending includes fleet needs, as well as updates and repair & maintenance to facilities. To keep the fleet within a servicable life span, generally the City aims
to purchase 2 pumper trucks every 3 years and an aerial apparatus every 5 years. The City also purchases or refurbishes an ambulance each year. The Fire
Department's capital needs have also begun to include debt service payments for facilities such as Station 5, the LJT Fire Training Center, and construction of the new
Station 9 (paid for out of Fund 451).
The fund receives revenues from Medicaid settlements and interfund transfers from COIT Fund (404). This fund also receives revenue from interest earned on the
fund's cash balance.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Emergency Medical Services Capital
Enterprise Funds
City Funds
79
Fund Name Fund Number 288
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 5,163,884 402,234 402,234 314,955 - 4,761,650 8%
Fines, Forfeitures, and Fees 2,500 - - - - 2,500 0%
Interest Earnings 15,000 5,120 5,120 5,731 - 9,880 34%
Debt Proceeds - - - - - - 0%
Donations - - - 100 - - 0%
Other Income 5,000 - - 1,493 - 5,000 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 988,936 - - - - 988,936 0%
Total Revenue 6,175,320 407,354 407,354 322,278 - 5,767,966 7%
Expenditures
Personnel
Salaries & Wages 4,009,648 302,904 302,904 278,875 - 3,706,744 8%
Fringe Benefits 1,196,092 95,016 95,016 102,569 - 1,101,076 8%
Total Personnel 5,205,740 397,920 397,920 381,444 - 4,807,820 8%
Supplies 411,762 26,296 26,296 34,365 117,062 268,404 35%
Services & Charges
Professional Services 74,610 194 194 9,120 - 74,416 0%
Printing & Advertising - - - - - - 0%
Utilities 33,000 844 844 688 - 32,156 3%
Education & Training 17,000 937 937 400 - 16,063 6%
Travel - - - - - - 0%
Repairs & Maintenance 260,308 5,868 5,868 5,649 15,383 239,057 8%
Other Interfund Allocations 261,156 21,763 21,763 18,371 - 239,393 8%
Debt Service - Principal 1,044 - - - 1,044 - 100%
Debt Service - Interest & Fees 49 - - - 49 - 101%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 166,000 5,987 5,987 1,166 14,685 145,328 12%
Transfers Out - - - - - - 0%
Total Services & Charges 813,167 35,594 35,594 35,393 31,161 746,413 8%
Capital - - - - - - 0%
Total Expenditures 6,430,669 459,809 459,809 451,202 148,222 5,822,637 9%
Net (255,349) (52,455) (52,455) (128,923) (54,671)
Cash Balance 1,957,787 1,742,869
Staffing Budget Actual
Full Time 51 59
Part-Time /Seasonal/Temporary N/A 1
Total 51 60
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the expenditures of the Emergency Medical Services (EMS) program.
This Fund captures personnel and operating expenses primarily for Emergency Medical Services division and reflects a portion of the cost associated with operating
ambulances. Fire Department and EMS capital expenditures are accounted for in the EMS Capital Fund (287).
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Emergency Medical Services Operating
Enterprise Funds
City Funds
The revenues in this account are generated through user fees for the South Bend Fire Department EMS division, Training Bureau, and Inspections.
The current revenues are not enough to support current expenditures. To cover the difference, this fund will receive interfund transfers in from the General Fund (101)
and COIT (404) in 2019, and just the General Fund in 2020 through 2023.
80
Fund Name Fund Number 600
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Licenses & Permits 95,875 5,999 5,999 8,195 - 89,876 6%
Charges for Services 1,890,860 121,862 121,862 95,108 - 1,768,998 6%
Fines, Forfeitures, and Fees 174,250 884 884 12,435 - 173,366 1%
Interest Earnings 5,000 4,405 4,405 7,550 - 595 88%
Other Income 6,000 120 120 1,547 - 5,880 2%
Interfund Allocation Reimb 73,304 6,105 6,105 - - 67,199 8%
Transfers In 2,528,909 - - - - 2,528,909 0%
Total Revenue 4,774,198 139,374 139,374 124,836 - 4,634,823 3%
Expenditures by Dept
Code Enforcement 2,104,579 164,400 164,400 176,422 130,951 1,809,228 14%
Animal Care & Control 978,627 62,894 62,894 62,449 86,059 829,675 15%
Rental Unit Inspection 180,974 8,970 8,970 - 22,358 149,646 17%
Building Department 1,504,122 120,319 120,319 171,357 34,414 1,349,389 10%
Total Expenditures by Dept 4,768,302 356,582 356,582 410,228 273,782 4,137,938 13%
Expenditures
Personnel
Salaries & Wages 2,040,542 150,411 150,411 142,724 - 1,890,131 7%
Fringe Benefits 775,006 59,304 59,304 70,336 - 715,702 8%
Total Personnel 2,815,548 209,715 209,715 213,061 - 2,605,833 7%
Supplies 153,049 5,792 5,792 5,300 47,671 99,586 35%
Services & Charges
Professional Services 53,180 2,310 2,310 27,014 4,950 45,920 14%
Printing & Advertising 29,150 541 541 1,322 9,459 19,150 34%
Utilities 32,200 3,619 3,619 1,924 8,649 19,932 38%
Education & Training 23,300 367 367 1,272 - 22,933 2%
Travel 8,575 - - 479 - 8,575 0%
Repairs & Maintenance 114,774 5,602 5,602 6,970 17,674 91,498 20%
Other Interfund Allocations 936,177 77,990 77,990 66,423 - 858,187 8%
Debt Service - Principal 145,598 40,759 40,759 38,813 77,920 26,919 82%
Debt Service - Interest & Fees 11,708 2,750 2,750 4,720 5,806 3,152 73%
Other Services & Charges 241,100 7,136 7,136 42,931 101,653 132,311 45%
Transfers Out 158,943 - - - - 158,943 0%
Total Services & Charges 1,754,705 141,075 141,075 191,868 226,111 1,387,520 21%
Capital 45,000 - - - - 45,000 0%
Total Expenditures 4,768,302 356,582 356,582 410,228 273,782 4,137,939 13%
Net 5,896 (217,208) (217,208) (285,392) 496,884
Cash Balance 1,883,313 2,853,913
Fund Purpose:
Staffing Budget Actual Budget Actual
Full Time 28 28 13 14
Part-Time /Seasonal/Temporary N/A 4 N/A -
Total 28 32 13 14
Explanation of Revenue Sources:Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Expenditures and Significant Changes/Variances:
Staffing
Building Department (600-1306)
Full Time
Part-Time /Seasonal/Temporary
Code Enforcement (600-1201 & 1208) / Animal Control (600-1207)
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Consolidated Building Fund
Enterprise Funds
City Funds
This fund accounts for two departments: Code Enforcement and the Building Department.
600-1201 - Neighborhood Code Enforcement upholds and enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000
International Property Maintenance Code. 600-1207 - Animal Care & Control runs the animal shelter and enforces animal welfare laws regarding animal cruelty and
neglect per City, State, and Federal regulations. 600-1208 - The Rental Unit Inspection division, to be established in 2018, will be conducting property inspections and
issuing a license for all rental properties in the City. 600-1306 - The Building Department regulates the “built environment” through enforcement of current building
codes and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City
of South Bend and all properties with a 5 digit address within St. Joseph County
Code Enforcement- The Interfund Allocation expense increased from 2018
to 2019 as the IT Department continued to evaluate its allocation to each
department based on the services provided to each department. Animal
Care & Control- $45,000 capital budget for one full-size cargo van.
While some revenues are derived from fees for processing abandoned
vehicles and animal control activities, the vast majority comes from a
transfer from the EDIT Fund 408. The $2.1 million transfer helps fund Code
Enforcement and Animal Control activities which, unlike the Building Dept,
are not enterprises by nature. Other Income is mostly collections for
ordinance violations.
The Building Department receives revenue from contractor registrations
and licenses, reviewing and enforcing design review standards, and all
permits issued for construction, demolition, occupancy and signage
within the City of South Bend and St. Joseph County.
The majority of the Bldg Dept's expenses are for personnel costs.
Personnel costs decreased in 2019 because 2 positions are being
moved from the Bldg Dept to the DCI Fund (211) to establish City's own
Planning Commission rather than relying on Area Plan Commission.
Other expenses include vehicle capital lease payments, fuel and
repairs, building rent and cleaning/maintenance, and supplies.
Total
81
Fund Name Fund Number 601
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 1,220,835 101,533 101,533 116,271 - 1,119,302 8%
Fines, Forfeitures, and Fees 55,700 2,609 2,609 3,503 - 53,091 5%
Interest Earnings 10,000 2,689 2,689 2,951 - 7,311 27%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 1,200 38 38 - - 1,162 3%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,287,735 106,870 106,870 122,725 - 1,180,866 8%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 681,481 142,848 142,848 1,368 113 538,520 21%
Printing & Advertising - - - - - - 0%
Utilities 77,000 9,556 9,556 9,043 - 67,444 12%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 834,677 4,334 4,334 - 48,078 782,265 6%
Other Interfund Allocations 49,026 4,069 4,069 3,412 - 44,957 8%
Debt Service - Principal - - - 41,833 - - 0%
Debt Service - Interest & Fees - - - 18,892 - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 4,400 1,195 1,195 1,588 - 3,205 27%
Transfers Out - - - - - - 0%
Total Services & Charges 1,646,584 162,002 162,002 76,136 48,190 1,436,391 13%
Capital 260,000 - - - - 260,000 0%
Total Expenditures 1,906,584 162,002 162,002 76,136 48,190 1,696,391 11%
Net (618,849) (55,132) (55,132) 46,589 (515,525)
Cash Balance 1,273,666 1,269,952
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the revenues and expenditures from the various parking garages owned by the City of South Bend. There are currently 1,484 stalls. Parking
garage operations are under outside contract with Downtown South Bend, Inc.
Occupancy levels continue to increase with downtown density. The vast majority of the Services expenditures are for the annual Block By Block contract, for maintaining
the garages and assisting patrons.
There are many capital improvement needs. The City plans on addressing those incrementally, budgeting for capital improvements across several years.
This fund receives revenue from the collection of daily and monthly parking fees at several downtown parking garages. Effective January 2017, the Common Council
approved an increase in parking garage rates and parking enforcement fines. It was the first increase in 13 years. In addition to revenues for parking fees, $265K in
revenue is a reimbursement from DTSB to the City to reimburse for the City's expenditures to a third party for the Downtown Ambassador program.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Parking Garages
Enterprise Funds
City Funds
82
Fund Name Fund Number 610
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Charges for Services 5,402,500 432,610 432,610 426,530 - 4,969,890 8%
Interest Earnings 11,500 1,028 1,028 1,273 - 10,472 9%
Other Income 101,200 420 420 2,356 - 100,780 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,515,200 434,058 434,058 430,160 - 5,081,142 8%
Expenditures
Personnel
Salaries & Wages 1,110,697 81,589 81,589 94,690 - 1,029,108 7%
Fringe Benefits 467,437 41,957 41,957 52,894 - 425,480 9%
Total Personnel 1,578,134 123,546 123,546 147,583 - 1,454,588 8%
Supplies 377,388 20,256 20,256 11,248 96,556 260,576 31%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising 250 - - - - 250 0%
Utilities - - - - - - 0%
Education & Training 10,000 - - - - 10,000 0%
Travel 9,900 - - - - 9,900 0%
Repairs & Maintenance 661,281 58,601 58,601 77,817 4,401 598,279 10%
Other Interfund Allocations 998,406 83,195 83,195 70,925 - 915,211 8%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Other Services & Charges 762,008 59,059 59,059 45,459 604,293 98,656 87%
Transfers Out 1,132,616 332,860 332,860 - - 799,756 29%
Total Services & Charges 3,574,461 533,715 533,715 194,201 608,694 2,432,052 32%
Capital - - - - - - 0%
Total Expenditures 5,529,983 677,516 677,516 353,032 705,250 4,147,216 25%
Net (14,783) (243,459) (243,459) 77,128 933,926
Cash Balance 258,914 665,639
Staffing Budget Actual
Full Time 24 23
Part-Time /Seasonal/Temporary N/A -
Total 24 23
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the operations of the Solid Waste Division, a division of the Public Works Department. Solid Waste provides exceptional waste management
services for the residents of South Bend. They collect an average of 29,200 tons of trash annually through weekly service. Additional services available to residents
include trash extra bulky collection, weekly yard waste collection, yard waste extra bulky collection, and Christmas tree collection.
Personnel: salaries and benefits for administrative staff and drivers, Supplies: CNG fuel and yard waste totes, Services: landfill fees
Repairs & Maintenance expenses have increased due to the long drive to the landfill and the poor road conditions within the landfill. The City is reviewing its options and
might switch to a tipping site that is closer, even though it is more expensive. The increase in tipping fees would be offset with savings from reduced trip time for driver
and reduced maintenance cost for the trucks.
Funds are transferred out to the Solid Waste Capital Fund (611) for the payment of debt service obligations as needed.
Solid Waste capital expenditures are accounted for in the Solid Waste Capital Fund (611).
This fund is funded by charging City residents a monthly fee for pick-up and disposal of trash at area landfills and recycling centers. A rate increase is being considered
due to the dwindling cash balance. "Other Revenue" includes revenue expected to be generated by selling older vehicles at the annual city auction.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Solid Waste Operations
Enterprise Funds
City Funds
83
Fund Name Fund Number 611
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Charges for Services - - - - - - 0%
Interest Earnings 800 91 91 96 - 709 11%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 1,132,616 332,860 332,860 - - 799,756 29%
Total Revenue 1,133,416 332,951 332,951 96 - 800,465 29%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 1,037,025 174,989 174,989 167,734 726,008 136,028 87%
Debt Service - Interest & Fees 95,591 10,196 10,196 17,485 50,364 35,031 63%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 1,132,616 185,185 185,185 185,219 776,372 171,059 85%
Capital - - - - - - 0%
Total Expenditures 1,132,616 185,185 185,185 185,219 776,372 171,059 85%
Net 800 147,766 147,766 (185,124) 629,406
Cash Balance 192,426 (145,190)
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund is used for debt service and capital expenditures related to the Solid Waste Division, a division of the Public Works Department.
Current debt includes:
- 2015 HP Computer Lease #8 - final payment 3/15/19, (debt schedule #136)
- 2015 HP Computer Lease #9 - final payment 8/31/19, (debt schedule #138)
- 2016 HP Computer Lease #12 - final payment 2/29/20, (debt schedule #150)
- 2015 Vehicle/Equip Lease #1 - final payment 7/15/20, (debt schedule #140)
- 2015 Vehicle/Equip Lease #2 - final payment 11/15/20, (debt schedule #144)
- 2016 Vehicle/Equip Lease #1 - final payment 2/15/21, (debt schedule #149)
- 2016 Vehicle/Equip Lease #2 - final payment 7/14/21, (debt schedule #152)
- 2017 Vehicle/Equip Lease #1 - final payment 7/14/22, (debt schedule #158)
- 2018 Vehicle/Equip Lease #1 - final payment 5/25/23, (debt schedule #171)
With few exceptions, all vehicles and equipment are lease-purchased over a five year term. Over the next five years, Solid Waste plans to replace older trucks with
Front Load Dedicated units, replacing about two trucks a year. These trucks will be purchased with capital lease proceeds and paid off over a five-year period.
This fund receives transfers from the Solid Waste Operations Fund (610). Transfers in from the Solid Waste Operating Fund are done as needed to have funds
available for debt service payments, per City debt payment schedules.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Solid Waste Capital
Enterprise Funds
City Funds
84
Fund Name Fund Number 620
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Charges for Services 18,942,730 1,164,922 1,164,922 966,620 - 17,777,808 6%
Interest Earnings 40,000 8,263 8,263 8,094 - 31,737 21%
Other Income 63,200 3,128 3,128 4,690 - 60,072 5%
Interfund Allocation Reimb 1,734,889 144,575 144,575 115,913 - 1,590,314 8%
Transfers In 95,000 10,427 10,427 4,793 - 84,573 11%
Total Revenue 20,875,819 1,331,315 1,331,315 1,100,110 - 19,544,504 6%
Expenditures
Personnel
Salaries & Wages 3,608,115 265,868 265,868 285,050 - 3,342,247 7%
Fringe Benefits 1,428,992 123,445 123,445 162,475 - 1,305,547 9%
Total Personnel 5,037,107 389,312 389,312 447,526 - 4,647,794 8%
Supplies 1,957,065 202,905 202,905 133,410 147,456 1,606,704 18%
Services & Charges
Professional Services 2,868,699 56,899 56,899 105,793 1,104,127 1,707,673 40%
Printing & Advertising 2,250 - - - 200 2,050 9%
Utilities 785,550 56,026 56,026 16,986 - 729,524 7%
Education & Training 36,368 4,342 4,342 - 2,722 29,304 19%
Travel 18,750 52 52 - - 18,698 0%
Repairs & Maintenance 438,019 30,683 30,683 42,056 43,730 363,606 17%
Other Interfund Allocations 1,979,352 164,946 164,946 111,627 - 1,814,406 8%
Debt Service - Principal 396,864 99,557 99,557 92,530 297,216 91 100%
Debt Service - Interest & Fees 23,015 8,310 8,310 15,329 14,703 2 100%
Other Services & Charges 2,066,212 47,089 47,089 51,413 413,752 1,605,371 22%
Payment In Lieu of Taxes 1,662,624 138,552 138,552 144,236 - 1,524,072 8%
Transfers Out 5,541,041 663,635 663,635 217,844 - 4,877,406 12%
Total Services & Charges 15,818,744 1,270,091 1,270,091 797,813 1,876,450 12,672,203 20%
Capital - - - - - - 0%
Total Expenditures 22,812,916 1,862,308 1,862,308 1,378,748 2,023,906 18,926,701 17%
Net (1,937,097) (530,994) (530,994) (278,638) 617,803
Cash Balance 4,108,110 3,346,724
Staffing Budget Actual
Full Time 67 63
Part-Time /Seasonal/Temporary N/A 3
Total 67 66
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was established to account for all revenue and operational expenses of the water utility. This fund provides the monies for debt service obligations, reserve
requirements and revenue funded capital improvements through transfer of monies to other funds within the utility operations.
Reduction in personnel expenditures is primarily attributed to the change in the accounting of shared staffing costs. These cost are now included in the Charges &
Services Other Interfund Allocations account. Also, there is a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per
employee is budgeted to increase back to the regular rates. Supply estimates include repair/replacement project costs that were included in the Critical Projects Plan of
the most recent water rate case. The increase in Services & Charges is largely due to the change in Other Interfund Allocations (48%), Other Services & Charges (36%)
which is mostly attributed to new Customer Billing Software and implementation costs as well as Transfers Out. The Transfers Out budget is providing monies for debt
service obligations ($2,015,041), capital expenditures ($3,241,000) and an extra monies ($225k) for complying with the operating & maintenance cash reserve
requirement held in Water Works Reserve Operations & Maintenance Fund (629).
Water Works capital expenditures are accounted for in the Water Works Capital Fund (622).
Effective March 7, 2018, new water service rates and charges were approved by the utility regulatory commission. New tariff schedule includes two phased in increases
twelve months apart. A slight increase in the water leak program charge was also approved.
Additional sources consist of reimbursements, sale of fixed assets, interest earnings from cash investment and other miscellaneous type revenues.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Water Works Operations
Enterprise Funds
City Funds
85
Fund Name Fund Number 622
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 100,000 4,703 4,703 - - 95,297 5%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 35,000 3,968 3,968 5,129 - 31,032 11%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 3,241,000 270,083 270,083 - - 2,970,917 8%
Total Revenue 3,376,000 278,753 278,753 5,129 - 3,097,246 8%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 4 - - 1,642 4 - 93%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 4 - - 1,642 4 - 93%
Capital 3,981,287 38,170 38,170 - 177,117 3,766,000 5%
Total Expenditures 3,981,291 38,170 38,170 1,642 177,121 3,766,000 5%
Net (605,291) 240,583 240,583 3,487 (668,754)
Cash Balance 2,129,901 2,150,174
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund is used for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include wells, reservoirs, transmission and distribution
mains, water meters, pumping equipment, treatment equipment, transportation equipment, and other general plant items.
Charges For Services is a system development fee. This is a one-time capital contribution charged to customers making a new connection to the water system.
This fund receives interfund transfers from the Water Works Operations Fund (620).
Significant Capital Spending in 2019:
- Edison Road Well Field/Filtration Plant Upgrades $630,000
- North Station Well # 1 Replacement $525,000
- Pinhook Filtration Plant Upgrades $1,231,000
This fund receives interfund transfers from the Water Works Operations Fund (620).
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Water Works Capital
Enterprise Funds
City Funds
86
Fund Name Fund Number 624
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 22,000 3,080 3,080 3,630 - 18,920 14%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 22,000 3,080 3,080 3,630 - 18,920 14%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 22,000 2,664 2,664 1,289 - 19,336 12%
Total Services & Charges 22,000 2,664 2,664 1,289 - 19,336 12%
Capital - - - - - - 0%
Total Expenditures 22,000 2,664 2,664 1,289 - 19,336 12%
Net - 416 416 2,342 (416)
Cash Balance 1,505,159 1,521,871
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Security deposits are collected from utility customers and are retained in this restricted fund. Upon termination of service, refunds are credit applied to the customers
final bill.
Revenue and expenditures are dependent on the frequency of new customers and terminations of service.
Interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (620).
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Water Works Customer Deposit
Enterprise Funds
City Funds
This fund receives revenue in the form of security deposits collected from utility customers. This fund also receives revenue from interest earned on the fund's cash
balance.
87
Fund Name Fund Number 625
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,000 3,519 3,519 1,323 - 6,481 35%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 2,015,041 168,000 168,000 165,595 - 1,847,041 8%
Total Revenue 2,025,041 171,519 171,519 166,918 - 1,853,522 8%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 1,487,345 1,431,617 1,431,617 - 1,487,345 (1,431,617) 196%
Debt Service - Interest & Fees 527,696 284,050 284,050 - 527,196 (283,550) 154%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 10,000 3,041 3,041 1,279 - 6,959 30%
Total Services & Charges 2,025,041 1,718,707 1,718,707 1,279 2,014,541 (1,708,208) 184%
Capital - - - - - - 0%
Total Expenditures 2,025,041 1,718,707 1,718,707 1,279 2,014,541 (1,708,208) 184%
Net - (1,547,189) (1,547,189) 165,638 3,561,730
Cash Balance 182,612 193,700
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The purpose of this fund is to disburse principal and interest payments on obligated debt to paying agent trustees. Biannual installments are disbursed at the end of
June and December. June's payment includes 50% of the annual interest and December's payment comprises the rest of the interest and all of the principal.
Current debt includes:
- 2012 Water Works Refunding Bonds, Refund 2002 - scheduled to retire on 1/1/23 with final payment being made in December 2022, (debt schedule #25)
- 2009 Water Works Improvements, State Revolving Fund - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #68)
- 2009 Water Works Improvements, Series B - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #69)
- 2012 Water Works Revenue Bond - scheduled to retire on 1/1/33 with final payment being made in December 2032, (debt schedule #99)
- 2016 Water Works Refunding Bonds, Refund 2000 & 2006 - scheduled to retire on 1/1/27 with final payment being made in December 2026, (debt schedule #156)
Any interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (620).
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Water Works Sinking (Debt Service)
Enterprise Funds
City Funds
This fund receives interfund transfers from the Water Works Operations Fund (620) as needed to cover debt service payments. This fund also receives revenue from
interest earned on the fund's cash balance.
88
Fund Name Fund Number 626
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 22,000 2,861 2,861 3,335 - 19,139 13%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 22,000 2,861 2,861 3,335 - 19,139 13%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 22,000 - - - - 22,000 0%
Total Services & Charges 22,000 - - - - 22,000 0%
Capital - - - - - - 0%
Total Expenditures 22,000 - - - - 22,000 0%
Net - 2,861 2,861 3,335 (2,861)
Cash Balance 1,428,789 1,427,843
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
The purpose of this fund is to ensure compliance with certain debt service bond covenants. Required balance is determined by debt service financing arrangements at
the time of issuance. A portion of the cash balance is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A
reconciliation of this account is done on a monthly basis.
Excess interest earned on this fund's cash balance is transferred to the Water Works Operation Fund (620).
This fund receives revenue from interest earned on the fund's cash balance.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Water Works Bond Reserve
Enterprise Funds
City Funds
89
Fund Name Fund Number 629
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 41,000 5,460 5,460 6,262 - 35,540 13%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 225,000 225,552 225,552 52,249 - (552) 100%
Total Revenue 266,000 231,012 231,012 58,511 - 34,988 87%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 41,000 4,722 4,722 2,225 - 36,278 12%
Total Services & Charges 41,000 4,722 4,722 2,225 - 36,278 12%
Capital - - - - - - 0%
Total Expenditures 41,000 4,722 4,722 2,225 - 36,278 12%
Net 225,000 226,290 226,290 56,286 (1,290)
Cash Balance 2,895,721 2,670,169
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
The purpose of this fund is to hold cash reserves equivalent to two months of Water Works' budgeted operating expenses. This serves as fiscal protection against the
risk of revenue shortfalls, emergencies, and other economic risks that may impact the Water Utility's ability to meet financial commitments.
Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Water Works Operations Fund (620). The debt service
reserve amount is used towards the last debt service payment.
This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Water Works Operations Fund
(620) will transfer funds to increase the cash reserves.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Water Works Reserve Operations & Maintenance
Enterprise Funds
City Funds
90
Fund Name Fund Number 640
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 637,863 54,516 54,516 52,568 - 583,347 9%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 14,375 4,103 4,103 4,469 - 10,272 29%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 652,238 58,619 58,619 57,037 - 593,619 9%
Expenditures
Personnel
Salaries & Wages 113,545 8,994 8,994 10,738 - 104,551 8%
Fringe Benefits 44,636 4,076 4,076 5,788 - 40,560 9%
Total Personnel 158,181 13,069 13,069 16,526 - 145,111 8%
Supplies 71,355 296 296 299 5,599 65,460 8%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 351,655 7,594 7,594 2,800 17,362 326,699 7%
Other Interfund Allocations 75,495 6,283 6,283 1,489 - 69,212 8%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 6,500 (201) (201) 749 - 6,701 -3%
Transfers Out - - - - - - 0%
Total Services & Charges 433,650 13,677 13,677 5,038 17,362 402,612 7%
Capital - - - - - - 0%
Total Expenditures 663,186 27,042 27,042 21,863 22,961 613,183 8%
Net (10,948) 31,577 31,577 35,174 (19,564)
Cash Balance 2,047,111 1,903,702
Staffing Budget Actual
Full Time 2 2
Part-Time /Seasonal/Temporary N/A -
Total 2 2
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Sewer Insurance program is funded by a monthly charge on City residents' sewer bills. The City is responsible for the main sewer line; from the main line to the
house is the homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber,
i.e., collapsed line, complete root infiltration, etc. that requires excavation work - a "dig". The program is set up so that the homeowner pays a maximum $500.00
deductible toward the cost of the repair and the City pays the rest.
In 2019, the budget was increased for supplies and contracted repairs. This increase is in response to the number of new customers who are hooking into the City of
South Bend sewer system; with new customers comes more opportunity for needed repairs. Also, an aging infrastructure costs more to maintain/repair.
This fund collects a monthly charge on City residents' sewer bills. This fund also receives revenue from interest earned on the fund's cash balance.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Sewer Repair Insurance
Enterprise Funds
City Funds
91
Fund Name Fund Number 641
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Charges for Services 37,195,510 3,117,894 3,117,894 3,062,991 - 34,077,616 8%
Interest Earnings 225,000 29,422 29,422 30,970 - 195,578 13%
Other Income 51,432 2,027 2,027 2,269 - 49,405 4%
Interfund Allocation Reimb 421,463 35,110 35,110 - - 386,353 8%
Transfers In 284,000 9,549 9,549 4,386 - 274,451 3%
Total Revenue 38,177,405 3,194,002 3,194,002 3,100,617 - 34,983,403 8%
Expenditures by Division
Sewers 9,390,013 529,653 529,653 459,002 2,638,464 6,221,896 34%
Concrete Crew 516,390 39,720 39,720 34,892 13,992 462,678 10%
Wastewater 34,550,924 2,637,725 2,637,725 1,548,265 3,379,186 28,534,013 17%
Organic Resources 1,683,610 244,767 244,767 231,119 408,875 1,029,968 39%
Clay Sewage 2,000 - - 283 - 2,000 0%
Total Expenditures by Division 46,142,937 3,451,865 3,451,865 2,273,560 6,440,517 36,250,555 21%
Expenditures
Personnel
Salaries & Wages 5,074,749 363,763 363,763 450,607 - 4,710,986 7%
Fringe Benefits 1,917,683 162,747 162,747 218,559 - 1,754,936 8%
Total Personnel 6,992,432 526,510 526,510 669,166 - 6,465,922 8%
Supplies 2,545,865 114,932 114,932 171,942 411,486 2,019,447 21%
Services & Charges
Professional Services 2,347,555 58,189 58,189 91,627 651,110 1,638,256 30%
Printing & Advertising 3,950 - - 59 880 3,070 22%
Utilities 1,202,567 101,966 101,966 92,617 30,722 1,069,879 11%
Education & Training 36,000 130 130 - - 35,870 0%
Travel 44,500 127 127 75 1,025 43,348 3%
Repairs & Maintenance 2,584,965 124,853 124,853 76,352 993,856 1,466,256 43%
Other Interfund Allocations 5,730,856 477,542 477,542 318,323 - 5,253,314 8%
Debt Service - Principal 566,921 159,733 159,733 213,409 404,293 2,895 99%
Debt Service - Interest & Fees 25,997 9,965 9,965 22,966 15,819 213 99%
Other Services & Charges 6,459,385 221,428 221,428 233,553 3,931,326 2,306,631 64%
Payment In Lieu of Taxes 4,678,366 389,862 389,862 383,471 - 4,288,504 8%
Transfers Out 12,923,578 1,266,630 1,266,630 - - 11,656,948 10%
Total Services & Charges 36,604,640 2,810,424 2,810,424 1,432,452 6,029,031 27,765,184 24%
Capital - - - - - - 0%
Total Expenditures 46,142,937 3,451,865 3,451,865 2,273,560 6,440,517 36,250,553 21%
Net (7,965,532) (257,863) (257,863) 827,057 (1,267,150)
Cash Balance 14,592,632 14,298,872
Staffing Budget Actual
Full Time 89 86
Part-Time /Seasonal/Temporary N/A 4
Total 89 90
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
City Funds
Sewage Works capital expenditures are accounted for in the Sewage Works Capital Fund (642).
Transfers Out includes: interfund transfers to the Sewage Works Sinking Fund (649) to fund debt service payments on bonds and interfund transfers to the Sewage
Works Capital Fund (642) to fund capital expenditures.
This fund accounts for the operations of the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division,
and Concrete Crew.
Wastewater Division: Facilitates the collection, treatment and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional
activated sludge plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations.
Sewer Division: Responsible for sewer maintenance preventative program that cleans and inspects the storm and sanitary sewer system in the City and Clay
Township and sewer construction program that repairs sewer mains, catch basins, manholes, and structure raising for the Street Department paving program.
Organic Resources Division: Recycles collected yard waste, leaves, and brush for compost and mulch products.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Sewage Works Operations
Enterprise Funds
The last across-the-board sewer rate increase was effective 1/1/2016 to cover higher operating costs and the EPA-mandated Long Term Control Plan (LTCP)
designed to address overflow issues. In late 2016, the Council approved a three step, phased-in sewer rates and charges surcharge on outside-city customers only.
The first surcharge of 5% was made effective 10/1/17, increased to 10% on 1/1/18, and planned to increase to 14% on 1/1/19. Interfund Transfer In revenue is
incoming interest earning receipts from Sewage Works Reserve O&M Fund 643 and a transfer from Project ReLeaf Fund (655) for purpose of recovering costs
associated with leaf collection. This fund also receives revenue from interest earned on the fund's cash balance.
92
Fund Name Fund Number 642
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 250,000 12,366 12,366 - - 237,634 5%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 115,000 18,787 18,787 17,620 - 96,213 16%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 5,000,000 425,000 425,000 - - 4,575,000 9%
Total Revenue 5,365,000 456,153 456,153 17,620 - 4,908,847 9%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital 15,023,292 343,195 343,195 349,920 8,150,109 6,529,988 57%
Total Expenditures 15,023,292 343,195 343,195 349,920 8,150,109 6,529,988 57%
Net (9,658,292) 112,958 112,958 (332,301) (1,621,141)
Cash Balance 9,226,206 7,016,075
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund is used to purchase capital equipment and fund major renovations/restorations for the following divisions of the Department of Public Works: Wastewater
Division, Sewer Division, Organic Resources Division, and Concrete Crew.
In 2018, sewer rehabilitation projects were funded in the operating budget in the Sewage Works Operations Fund (641).
2019 projects include:
- Wastewater and Organic Resources replacement expenditures in 2019 include a truck, front end loader, lawn mower and a van
- Wastewater project capital includes continuation of the WWTP electrical and backup generator work along with exterior building repairs on the administrative building
- Natural Gas Compressor is for energy management purposes
- Sewer replacement expenditures include a vactor, sweeper, crew truck, easement machine, backhoe , utility truck and a truck w/plow
- Sewer project capital includes sewer lining rehabilitation and LTCP expenditures
Charges For Services is a system development fee. This is a one-time capital contribution charged to customers making a new connection to the sewer system. This
fund receives interfund transfers from the Sewage Works Operations Fund (641) as needed to cover capital expenditures. This fund also receives revenue from interest
earned on the fund's cash balance. Prior year Other Income of $400k was a one-time capital contribution from Pokagon Band of the Potawatomi.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Sewage Works Capital
Enterprise Funds
City Funds
93
Fund Name Fund Number 643
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 84,000 11,041 11,041 12,344 - 72,959 13%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 151,717 151,717 151,717 - - - 100%
Total Revenue 235,717 162,758 162,758 12,344 - 72,959 69%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 84,000 9,549 9,549 4,386 - 74,451 11%
Total Services & Charges 84,000 9,549 9,549 4,386 - 74,451 11%
Capital - - - - - - 0%
Total Expenditures 84,000 9,549 9,549 4,386 - 74,451 11%
Net 151,717 153,209 153,209 7,958 (1,492)
Cash Balance 5,550,801 5,160,858
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The purpose of this fund is to hold cash reserves equivalent to two months of Sewage Works' (Sewers & Wastewater) budgeted operating expenses (Fund 641). This
serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the Sewage Works' ability to meet financial
commitments.
Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Sewage Works Operations Fund (641).
This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Sewage Works Operations Fund
(641) will transfer funds to increase the cash reserves.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Sewage Works Reserve Operations & Maint.
Enterprise Funds
City Funds
94
Fund Name Fund Number 649
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 36,000 1,966 1,966 1,899 - 34,034 5%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 7,780,676 648,400 648,400 - - 7,132,276 8%
Total Revenue 7,816,676 650,366 650,366 1,899 - 7,166,310 8%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 5,931,732 - - - 5,931,732 - 100%
Debt Service - Interest & Fees 1,849,494 1,100 1,100 1,000 1,841,494 6,900 100%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 7,781,226 1,100 1,100 1,000 7,773,226 6,900 100%
Capital - - - - - - 0%
Total Expenditures 7,781,226 1,100 1,100 1,000 7,773,226 6,900 100%
Net 35,450 649,266 649,266 899 7,159,410
Cash Balance 1,615,029 857,460
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to pay all debt service obligations for Wastewater and Sewers.
Debt has grown significantly in recent years as the City continues work on the EPA-mandated Long-Term Control Plan (LTCP). Debt service payments are due in June
and December. This fund is currently repaying for the following bonds:
- 2009 Sewage Works Revenue Bonds, State Revolving Fund - final payment 12/1/28, (debt schedule #70)
- 2010 Sewage Works Revenue Bonds - final payment 12/1/30, (debt schedule #80)
- 2011 Sewage Works Revenue Bonds - final payment 12/1/31, (debt schedule #93)
- 2012 Sewage Works Revenue Bonds - final payment 12/1/32, (debt schedule #101)
- 2013A Sewage Works Revenue Bonds - final payment 12/1/24, (debt schedule #105)
- 2015 Sewage Works Refunding Bonds, Refund 2006 & 2007 - final payment 12/1/25, (debt schedule #145)
This fund receives mandatory transfers from Sewage Works Operating Fund (641) each month to satisfy bond covenants and pay for debt service principal and interest
on outstanding debt. This fund receives revenue from interest earned on the fund's cash balance. Any interest earned on this fund's cash balance is transferred to the
Sewage Works Operations Fund (641).
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Sewage Sinking (Debt Service)
Enterprise Funds
City Funds
95
Fund Name Fund Number 653
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 42,000 - - - - 42,000 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 42,000 - - - - 42,000 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 42,000 - - - 42,000
Cash Balance 4,204,246 4,138,349
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for required debt service reserves as required by bond documents. This Debt Reserve fund is held in a separate account at Bank of NY Mellon
Trust. The account was fully funded for existing debt in 2013. A reconciliation of this account is done on a monthly basis.
The debt service reserve amount is used towards the last debt service payment.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Sewage Debt Service Reserve
Enterprise Funds
City Funds
This fund receives revenue from interest earned on the fund's cash balance.
96
Fund Name Fund Number 659
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 0 - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 0 - - 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - - - - 0%
Net - - - 0 -
Cash Balance - 145
Fund Purpose:
Explanation of Significant Spending on Capital Projects:
This fund accounts for expenditures of the 2011 Sewer Bond proceeds. The remaining funds were transferred to Fund 649 in 2018.
This Sewage Works Revenue Bond closed in October of 2011.
The significant projects this bond has funded are listed below:
Diamond Ave. Trunk Sewer, Phase II $3.7 million
East Bank Sewer Separation, Phase II $2.8 million
East Bank Sewer Separation, Phase III $2.3 million
LaSalle School Area Sewer Separation, $1.7 million
East Bank Sewer Separation, Phase III $545,000
Southwood Sewer Separation, $1,438,816
Diamond Ave. Trunk Sewer, Phase III $248,000
St. Joseph River CSO Stabilization $217,831
Secondary Clarifier Upgrade $545,828
Wastewater Treatment Plant Digester Upgrade $5,945,471
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Sewer Bond 2011
Enterprise Funds
City Funds
97
Fund Name Fund Number 661
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 1,538 - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 1,538 - - 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - - - - 0%
Net - - - 1,538 -
Cash Balance - 643,660
Fund Purpose:
Explanation of Significant Spending on Capital Projects:
This fund accounts for expenditures of the 2012 Sewer Bond proceeds. Bond proceeds fully spent as of April 2018. Remaining interest earnings were transferred to the
Sewage Sinking Fund 649.
Since issue through December 2015, projects funded from this Bond include:
- East Bank Sewer Separation-Phase 4 - $2.6 million
- Diamond Ave. Sewer Separation Phase 3 - $2.6 million
- Prairie Avenue Sewer Separation-Phase - $600,445
- Southwood Sewer Separation - $919,608
- Fairfax Sewer - $70,022
- East Bank Sewer Separation-Phase 5 - $2,096,088
- Sewer Sensory Control Network - $193,609
- Wastewater Treatment Plant Grit/Screening Improvements - $186,216
- Secondary Improvements - $3,723,987
- CSO LTCP re-look - $1,714,206
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Sewer Bond 2012
Enterprise Funds
City Funds
98
Fund Name Fund Number 667
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 1,253,298 - - - - 1,253,298 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,253,298 - - - - 1,253,298 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 200,000 - - - - 200,000 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 200,000 - - - - 200,000 0%
Capital 1,000,000 - - - - 1,000,000 0%
Total Expenditures 1,200,000 - - - - 1,200,000 0%
Net 53,298 - - - 53,298
Cash Balance - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
The Common Council will be asked to establish the fund and fee structure in 2019. The 2019 budget is a contingency in the case that the Council does adopt
it.
The storm sewer system consist of sewers, storm inlets, catch basins, manholes, curbs, gutters, ditches, swales, retention and/or detention ponds or basins, dams, and
flood control facilities designed for the collection, control, transport or discharge of stormwater. A stormwater utility fee is a fee that produces revenue dedicated to
improving drainage, controlling flooding, improving water quality and implementing regulations.
Actual stormwater needs top around $3,000,000 in areas such as Riverbank Stabilization, downspout disconnection plan, drainage projects, South Bend Dam, Flood
Mitigation, Western Avenue Phase III Storm Sewer, and the Michigan Street Separation. However the proposed area for the 2019 budget are as follow: Professional
services used for design and planning $200K, Drainage Improvements of $350K, South Bend Dam $150K, Flood Mitigation $100K, and Storm Sewer Separations
$400K.
The proposed fee would be charged to a property based in the potential runoff resulting from a property in a storm event. The proposed fee structure is based on a flat
rate of $2/residential customer/month and a tiered rate for non-residential customer/month depending on the amount of impervious surface.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Storm Sewer Fund
Enterprise Funds
City Funds
99
Fund Name Fund Number 670
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 1,275,000 637,500 637,500 106,250 - 637,500 50%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 3,200,730 164,388 164,388 178,225 - 3,036,342 5%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - 6 6 - - (6) 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 12,600 868 868 651 - 11,732 7%
Interfund Allocation Reimb 66,045 5,501 5,501 - - 60,544 8%
Transfers In - - - - - - 0%
Total Revenue 4,554,375 808,263 808,263 285,126 - 3,746,112 18%
Expenditures
Personnel
Salaries & Wages 1,475,246 112,096 112,096 134,670 - 1,363,150 8%
Fringe Benefits 534,662 36,525 36,525 34,369 - 498,137 7%
Total Personnel 2,009,908 148,621 148,621 169,040 - 1,861,287 7%
Supplies 1,171,224 50,012 50,012 47,769 4,047 1,117,165 5%
Services & Charges
Professional Services 86,248 4,208 4,208 22,837 - 82,040 5%
Printing & Advertising - - - 1,460 - - 0%
Utilities 318,444 35,830 35,830 34,434 5,922 276,692 13%
Education & Training - - - 104 - - 0%
Travel 2,000 - - - - 2,000 0%
Repairs & Maintenance 99,981 4,775 4,775 8,434 20,617 74,589 25%
Other Interfund Allocations 162,380 11,209 11,209 - - 151,171 7%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Insurance 54,611 4,553 4,553 7,465 - 50,058 8%
Other Services & Charges 514,334 29,607 29,607 10,335 576 484,151 6%
Transfers Out 90,752 - - - - 90,752 0%
Total Services & Charges 1,328,750 90,181 90,181 85,069 27,115 1,211,453 9%
Capital - - - - - - 0%
Total Expenditures 4,509,882 288,814 288,814 301,878 31,162 4,189,905 7%
Net 44,493 519,449 519,449 (16,752) (443,793)
Cash Balance 2,152,281 2,053,568
Staffing Budget Actual
Full Time 8 8
Part-Time /Seasonal/Temporary N/A 9
Total 8 17
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the operating costs of Century Center, the City's convention center. Century Center food & beverage operations are currently managed by SMG
Corporation.
This fund receives Hotel/Motel tax and collects revenue for charges for services such as rent, catering, parking etc.
In 2018, a new food & beverage management contract was signed with SMG (a company that specializes in venue management) - as a result, a portion of the staff were
transferred to the City. Charges for Services is expected to increase over the years as new business is generated by the two new hotels that opened in downtown South
Bend in 2018.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Century Center
Enterprise Funds
City Funds
100
Fund Name Fund Number 671
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 900 1,093 1,093 74 - (193) 121%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 900 1,093 1,093 74 - (193) 121%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital 20,000 - - - - 20,000 0%
Total Expenditures 20,000 - - - - 20,000 0%
Net (19,100) 1,093 1,093 74 (20,193)
Cash Balance 858,456 865,426
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2012 to account for capital expenditures at Century Center. The funds are accounted for in a separate capital bank account.
The Century Center's capital needs are being met by an allocation from the Saint Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century
Center are paid directly from the County budget and do not pass through the City's accounting system; therefore, these expenditures do not appear in the City's budget.
For 2019, the Century Center is requesting $1.26 million for capital expenditures to be paid by the Hotel/Motel Tax Board. This request is subject to St Joseph County
appropriation.
$20,000 is budgeted from the Century Center's own capital funds to cover any smaller capital needs not covered by the Hotel/Motel Tax Board.
In 2013, the fund received a capital contribution of $575,000 from the new facility manager and a $100,000 allocation of Professional Sports Development Area (PSDA)
taxes. The remainder of these funds have been appropriated for spending during 2015. $25,000 was appropriated to help pay for the Wall of Fame in conjunction with
the South Bend Alumni Association. $50,000 was transferred out to the new fund 672 for bond payments on the Energy Savings Contract. This fund also receives
revenue from interest earned on the fund's cash balance.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Century Center Capital
Enterprise Funds
City Funds
101
Fund Name Fund Number 672
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 221,437 - - - - 221,437 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 103,275 257 257 4 - 103,018 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 90,752 - - - - 90,752 0%
Total Revenue 415,464 257 257 4 - 415,207 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 280,090 - - - 280,090 - 100%
Debt Service - Interest & Fees 136,334 - - - 135,334 1,000 99%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 416,424 - - - 415,424 1,000 100%
Capital - - - - - - 0%
Total Expenditures 416,424 - - - 415,424 1,000 100%
Net (960) 257 257 4 414,207
Cash Balance 170,832 58,886
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to
make improvements at the Century Center including a new roof and other energy efficiency projects.
The bonds will be paid off over a 15 year period, with the final payment due on May 1, 2031 (debt schedule #139).
This fund receives revenue in the following ways: a pledge of hotel/motel tax revenue from Saint Joseph County in the amount of $221,437 per year starting in 2018; an
operating transfer from Century Center; and a federally-subsidized interest rebate of approximately 80% of interest paid.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Century Center Energy Conservation Debt Svc
Enterprise Funds
City Funds
102
Fund Name Fund Number 222
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Licenses & Permits 5,615 - - 16 - 5,615 0%
Charges for Services 3,802,123 218,875 218,875 267,697 - 3,583,248 6%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 9,200 1,400 1,400 2,241 - 7,800 15%
Other Income 5,023,150 448,600 448,600 407,234 - 4,574,550 9%
Interfund Allocation Reimb 610,726 50,881 50,881 34,275 - 559,845 8%
Transfers In - - - - - - 0%
Total Revenue 9,450,814 719,756 719,756 711,462 - 8,731,058 8%
Expenditures by Division
Equipment Services 3,423,940 164,045 164,045 255,181 8,335 3,251,560 5%
Building Maintenance 233,139 15,826 15,826 17,233 8 217,305 7%
Central Purchasing/Stores 308,040 19,707 19,707 19,345 - 288,333 6%
Print Shop 189,881 13,523 13,523 10,612 882 175,475 8%
Radio Shop 301,290 28,592 28,592 22,971 13 272,685 9%
Energy/Sustainability 17,237 - - 15,261 17,236 1 100%
Electric & Gas Utilities 4,774,755 458,773 458,773 363,766 3,941,141 374,842 92%
Facilities Management 316,655 10,975 10,975 - - 305,680 3%
Total Expenditures by Division 9,564,937 711,442 711,442 704,368 3,967,614 4,885,882 49%
Expenditures
Personnel
Salaries & Wages 2,291,115 156,616 156,616 172,323 - 2,134,499 7%
Fringe Benefits 912,335 67,676 67,676 93,459 - 844,659 7%
Total Personnel 3,203,450 224,292 224,292 265,782 - 2,979,158 7%
Supplies 138,128 (40,685) (40,685) 23,706 10,442 168,371 -22%
Services & Charges
Professional Services 203,000 - - - 3,000 200,000 1%
Printing & Advertising 6,341 77 77 1,335 141 6,123 3%
Utilities 4,845,000 467,327 467,327 370,942 3,941,141 436,532 91%
Education & Training 20,800 159 159 1,820 - 20,641 1%
Travel 4,000 - - - - 4,000 0%
Repairs & Maintenance 94,047 4,244 4,244 3,724 2,320 87,483 7%
Other Interfund Allocations 648,014 54,003 54,003 34,269 - 594,011 8%
Debt Service - Principal 14,209 1,808 1,808 1,763 4,065 8,336 41%
Debt Service - Interest & Fees 1,070 123 123 176 97 850 21%
Grants & Subsidies 4,800 - - - 4,800 - 100%
Other Services & Charges 7,078 92 92 850 1,609 5,377 24%
Transfers Out 375,000 - - - - 375,000 0%
Total Services & Charges 6,223,359 527,835 527,835 414,880 3,957,172 1,738,353 72%
Capital - - - - - - 0%
Total Expenditures 9,564,937 711,442 711,442 704,368 3,967,614 4,885,882 49%
Net (114,123) 8,314 8,314 7,095 3,845,176
Cash Balance 1,036,501 1,081,162
Staffing Budget Actual
Full Time 42 37
Part-Time /Seasonal/Temporary N/A 2
Total 42 39
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Expenses: Employee wages & benefits, repair parts, tools, uniforms, repair services, Radio Shop calibration of equipment, natural gas and electric for City
departments, Print Shop machine leases. In 2019, the Office of Sustainability will move out of the Central Services Fund and into the General Fund (101). Capital
expenditures are tracked in the Central Services Capital Fund (224). Transfers Out of the Central Services Operating Fund (222) to the capital fund (224) typically
match the budgted capital expenditures. In 2019, Transfers Out increased significantly due to increased capital needs.
This fund tracks the operating costs of the Central Services Department. Central Services provides a variety of services to other city departments, along with several
local county, state and federal agencies. Central Services consists of 6 divisions: Equipment Services (0605), Building Maintenance (0606), Central
Purchasing/Stores (0612), Print Shop (0613), Radio Shop (0614), Facilities Managment (0680). The electric and natural gas costs for the entire City are tracked in a
separate sub-division (0617) and allocated back to departments with an 8% admin fee added to help fund the Facilities Management division. The Department of
Administration & Finance oversees the Central Services Department.
Central Purchasing/Stores and Print Shop are funded by allocation. Facilities Management is funded by an 8% admin fee added added to the electric and natural gas
bills when they are allocated back to departments. All other cost centers are funded through internal labor rates. The Equipment Services division receives business
licensing revenue from performing inspections of taxi cabs. This revenue has declined dramatically in the past two years due to the popularity of ride sharing services
such as Uber and Lyft. This fund also receives revenue from interest earned on the fund's cash balance.
City Funds
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Central Services
Internal Service Funds
103
Fund Name Fund Number 224
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,200 349 349 467 - 851 29%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 375,000 - - - - 375,000 0%
Total Revenue 376,200 349 349 467 - 375,851 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 5,000 - - - - 5,000 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 88,671 14,260 14,260 - 17,607 56,804 36%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 7,813 - - - - 7,813 0%
Debt Service - Interest & Fees 1,187 - - - - 1,187 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 97,671 14,260 14,260 - 17,607 65,804 33%
Capital 300,000 - - 22,614 - 300,000 0%
Total Expenditures 402,671 14,260 14,260 22,614 17,607 370,804 8%
Net (26,471) (13,911) (13,911) (22,147) 5,047
Cash Balance 154,648 172,153
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for capital expenditures for the Central Services Department.
Debt service principal and interest payments are budgeted for a new forklift for the Sample Street garage.
In 2019, $300,000 is budgeted for new fleet management software to help the Equipment Services division better manage the City's vehicle assets.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Central Services Capital
Internal Service Funds
City Funds
This fund receives transfers from the Central Services Operating Fund (222). Transfers typically match the budgted capital expenditures. This fund also receives
revenue from interest earned on the fund's cash balance.
104
Fund Name Fund Number 226
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Interest Earnings 40,000 7,694 7,694 11,316 - 32,306 19%
Other Income 2,000 - - - - 2,000 0%
Interfund Allocation Reimb 3,931,197 340,986 340,986 177,187 - 3,590,211 9%
Transfers In - - - - - - 0%
Total Revenue 3,973,197 348,680 348,680 188,502 - 3,624,517 9%
Expenditures by Division
Safety & Risk Management 251,682 24,994 24,994 19,540 8,280 218,409 13%
Liability Insurance 2,032,932 38,816 38,816 43,410 - 1,994,116 2%
Business Insurance 689,500 9,299 9,299 18,256 94,970 585,231 15%
Workers' Compensation 1,028,000 52,219 52,219 59,655 36,500 939,281 9%
Catastrophic Events 155,541 33,374 33,374 - 142,168 (20,000) 113%
Total Expenditures by Division 4,157,655 158,700 158,700 140,861 281,917 3,717,037 11%
Expenditures
Personnel
Salaries & Wages 154,286 12,210 12,210 14,413 - 142,076 8%
Fringe Benefits 61,221 4,878 4,878 6,814 - 56,343 8%
Total Personnel 215,507 17,087 17,087 21,227 - 198,419 8%
Supplies 17,125 279 279 1,096 2,359 14,487 15%
Services & Charges
Professional Services 184,929 - - 678 59,500 125,429 32%
Printing & Advertising - - - - - - 0%
Education & Training 29,750 8,192 8,192 2,195 4,500 17,058 43%
Travel 6,082 652 652 816 32 5,398 11%
Repairs & Maintenance 26,965 2,660 2,660 0 21,305 3,000 89%
Other Interfund Allocations 144,621 12,049 12,049 9,327 - 132,572 8%
Insurance 1,408,500 60,498 60,498 74,778 35,470 1,312,532 7%
Other Services & Charges 1,992,600 26,569 26,569 30,745 37,889 1,928,142 3%
Transfers Out - - - - - - 0%
Total Services & Charges 3,793,447 110,620 110,620 118,538 158,696 3,524,131 7%
Capital 131,576 30,714 30,714 - 120,863 (20,001) 115%
Total Expenditures 4,157,655 158,700 158,700 140,861 281,917 3,717,036 11%
Net (184,458) 189,979 189,979 47,641 (92,519)
Cash Balance 3,890,239 4,715,161
Staffing Budget Actual
Full Time 3 3
Part-Time /Seasonal/Temporary N/A -
Total 3 3
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The cash reserve goal in this fund is presently $5 million. When this fund has sufficient reserves, allocations to departments may decrease. Workers' Compensation
expenses have increased in the past 18 months due to several large, unrelated injuries. The City continues to monitor the workers' compensation related accidents and
provides training once an issue has been brought to the attention of the Safety & Risk Department. There is also a considerable amount of proactive training which
happens throughout the City in an effort to stop any workplace injuries. Capital was budgeted in 2018 to spend the insurance proceeds from the 2018 flood claims.
City Funds
This internal service fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc.--and the operations of Safety &
Risk Management, a division of Administration & Finance.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Liability Insurance
Internal Service Funds
Revenues for this fund come from other City funds that pay a share proportionate to their estimated liability expenses. Various methodologies will be used to effectively
and fairly assign costs to city funds and departmental operations. In 2019, Safety & Risk costs will be allocated based on departments' budgeted FTE's. Liability and
worker's compensation costs will be allocated based on two-year claims history. Business insurance costs will be allocated based on net book value of capital assets at
December 31, 2017 per CAFR and capital asset records.
105
Fund Name Fund Number 278
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,000 1,533 1,533 1,802 - 2,467 38%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - 320 320 240 - (320) 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 4,000 1,853 1,853 2,042 - 2,147 46%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 50,000 - - - - 50,000 0%
Transfers Out - - - - - - 0%
Total Services & Charges 50,000 - - - - 50,000 0%
Capital - - - - - - 0%
Total Expenditures 50,000 - - - - 50,000 0%
Net (46,000) 1,853 1,853 2,042 (47,853)
Cash Balance 752,349 753,806
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund pays for police vehicle off duty accident claims.
Expenditures are driven by the number of off duty accident claims. Claims have been minimal in this fund since it was created.
This fund charges police officers for liability insurance and gasoline costs for take home police vehicles. Deductions from officers for gas and insurance are made in
accordance with an agreement with the Fraternal Order of Police (FOP). The agreement calls for the suspension of the deduction based on the price of gas and the
balance of cash in this fund. The decrease in revenue is the result of suspending the payroll deduction for sworn officers as outlined in the agreement between the
Police Department and the FOP. This fund receives revenue from interest earned on the fund's cash balance.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Take Home Vehicle Police
Internal Service Funds
City Funds
106
Fund Name Fund Number 279
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Interest Earnings 10,000 5,882 5,882 - - 4,118 59%
Donations - - - - - - 0%
Other Income 45,062 13,937 13,937 19,199 - 31,125 31%
Interfund Allocation Reimb 7,991,331 665,914 665,914 565,746 - 7,325,417 8%
Transfers In - - - - - - 0%
Total Revenue 8,046,393 685,733 685,733 584,945 - 7,360,660 9%
Expenditures by Division
311 Call Center 557,310 38,023 38,023 39,410 - 519,287 7%
Information Technology 8,635,241 1,075,833 1,075,833 195,651 1,707,901 5,851,507 32%
Total Expenditures by Division 9,192,551 1,113,856 1,113,856 235,061 1,707,901 6,370,794 31%
Expenditures
Personnel
Salaries & Wages 1,942,598 142,628 142,628 109,003 - 1,799,970 7%
Fringe Benefits 692,708 47,279 47,279 44,861 - 645,429 7%
Total Personnel 2,635,306 189,907 189,907 153,864 - 2,445,399 7%
Supplies 127,341 1,547 1,547 10,257 60,528 65,266 49%
Services & Charges
Professional Services 1,436,812 67,750 67,750 12,449 329,223 1,039,839 28%
Printing & Advertising 5,150 - - - - 5,150 0%
Education & Training 77,900 - - 6,999 125 77,775 0%
Travel 46,078 - - - 18,968 27,110 41%
Repairs & Maintenance 3,412,133 203,104 203,104 41,069 912,137 2,296,892 33%
Other Interfund Allocations 6,785 570 570 434 - 6,215 8%
Debt Service - Principal 297,927 19,951 19,951 7,686 252,000 25,976 91%
Debt Service - Interest & Fees 48,219 2,873 2,873 920 29,375 15,971 67%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 458,800 28,153 28,153 1,384 65,444 365,203 20%
Transfers Out 600,000 600,000 600,000 - - - 100%
Total Services & Charges 6,389,804 922,401 922,401 70,941 1,607,273 3,860,131 40%
Capital 40,100 - - - 40,100 - 100%
Total Expenditures 9,192,551 1,113,856 1,113,856 235,061 1,707,901 6,370,796 31%
Net - - - - 989,864
Cash Balance 2,348,812 1,938,966
Staffing Budget Actual
Full Time 30 25
Part-Time /Seasonal/Temporary N/A 1
Total 30 26
Fund Purpose:
Explanation of Revenue Sources:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
This internal service fund tracks the cost of the Department of Innovation & Technology. The 311 Call Center division was established to handle citizen telephone calls
in an efficient and effective manner. It provides citizens with a "one-stop" shop to contact city departments with inquiries and service requests. The Information
Technology division provides technical services to the various departments within the City and maintains the City's IT infrastructure.
The Dept of Innovation & Technology's goal is to empower an innovative workforce and a thriving community through technology, data, and strategic
partnerships.
Centralized IT: In 2019, the City continues to centralize IT expenditures from other departments. In the past, these consolidations have led to annual savings of over
$300k as we gained visibility into underutilized services and assets. In 2019, an additional $671,000 of departmental costs are being charged to Fund 279 and
allocated back to the respective departments. ERP Implementation: In 2019, $600,000 (from prior year reserves) will be transferred to COIT Fund 404 to cover the
cost of the new enterprise resource planning (ERP) software implementation. The ERP implementation is estimated to cost about $3 million. Mayoral Initiatives:
SBAcademy, the City’s training program, has trained employees in novel techniques that enable process improvements and other innovations that will continue to make
government more efficient ($40k). IT is requesting funding to maintain and expand the quality of digital inclusion initiatives ($137k). CityWorks: In 2019, IT will
continue to grow the enterprise work order, permits and licensing, and asset management system. In 2018, CityWorks was selected as the enterprise platform because
it integrated well with GIS and had substantial adoption from similarly sized cities. Based on departmental demand, IT is requesting funding to onboard the Department
of Community Investment (DCI), Parks Maintenance, Forestry, Traffic & Lighting, and the Street Dept.
City Funds
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
IT / Innovation / 311 Call Center
Internal Service Funds
311 Call Center - 7 full-time employees and 1 part-time employee
Innovation & Technology - 23 full-time employees
Staffing Budget by Division
This fund receives revenue in the form of an interfund allocation. The cost of the 311 Call Center and the Department of Innovation & Technology is allocated between
the City departments based on various criteria including number of devices, number of user licenses, departmental specific software renewal, and more.
107
Fund Name Fund Number 711
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 100,000 25,172 25,172 24,095 - 74,828 25%
Donations - - - - - - 0%
Other Income 12,536,190 1,096,059 1,096,059 1,537,919 - 11,440,131 9%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 12,636,190 1,121,230 1,121,230 1,562,014 - 11,514,959 9%
Expenditures by Division
Employee Benefits 15,442,986 1,497,836 1,497,836 1,430,267 214,331 13,730,819 11%
Employee Wellness Clinic 1,180,000 4,385 4,385 6,063 1,058,000 117,615 90%
Total Expenditures by Division 16,622,986 1,502,221 1,502,221 1,436,330 1,272,331 13,848,434 17%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 146,686 154 154 6,063 432 146,100 0%
Services & Charges
Professional Services 1,276,000 21,824 21,824 16,336 1,175,643 78,533 94%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance 15,169,600 1,472,689 1,472,689 1,413,867 96,256 13,600,655 10%
Other Services & Charges 30,700 7,554 7,554 65 - 23,146 25%
Transfers Out - - - - - - 0%
Total Services & Charges 16,476,300 1,502,067 1,502,067 1,430,267 1,271,899 13,702,334 17%
Capital - - - - - - 0%
Total Expenditures 16,622,986 1,502,221 1,502,221 1,436,330 1,272,331 13,848,434 17%
Net (3,986,796) (380,991) (380,991) 125,684 (2,333,475)
Cash Balance 11,600,930 10,046,367
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund handles expenses relating to insurance and claims relating to employees, including medical, dental, life, flex spending, etc.
An Employee Wellness Center was opened on January 18, 2016, which was set in place with the understanding that the City should see a drop in claims expenses over
time. Upon review of the health insurance fund, it was determined that it was overfunded from prior years due to lower than anticipated costs. Therefore, in 2019, the
City is holding premiums to employees without an increase for 2019 and dropping the costs to the individual departments on a one-time basis. Likely due in large part to
the near-site health clinic, the medical costs remain relatively flat year-over-year in a climate when the costs of health care are ever rising. Therefore, the City will
continue to closely monitor this fund to ensure the premiums charged to employees and departments remains affordable while allowing the City to maintain excellent
benefits for employees.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Self-Funded Employee Benefits
Internal Service Funds
City Funds
Revenues for this fund come from individual departments based on the number of employees taking health insurance based on a per employee rate as set by the
Controller's office on an annual basis, as well as from employee and public safety retiree health insurance premiums.
108
Fund Name Fund Number 713
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 427 427 542 - 1,573 21%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,000 427 427 542 - 1,573 21%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits 60,000 - - - - 60,000 0%
Total Personnel 60,000 - - - - 60,000 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 10,000 2,400 2,400 - - 7,600 24%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 10,000 2,400 2,400 - - 7,600 24%
Capital - - - - - - 0%
Total Expenditures 70,000 2,400 2,400 - - 67,600 3%
Net (68,000) (1,973) (1,973) 542 (66,027)
Cash Balance 209,392 226,171
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2011 to account for unemployment claims and outplacement services paid. All unemployment claims and outplacement services are paid
through this fund.
The personnel expenditures line item is unemployment compensation claims paid out. Claims have been relatively stable. The services line item is for potential
outplacement services.
Typically, this fund charges an allocation of 0.25% of payroll to most departments to cover the cost of unemployment claims paid. However, beginning in Nov 2016, the
charge of 0.25% of payroll costs was suspended indefinitely due to the fund's high cash reserves. The City tracks unemployment compensation claims paid and against
the cash reserve balance. The allocation is forecasted to be reinstated in 2020; however, the City will continue to review whether or not the allocation needs to be
brought back in 2020.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Unemployment Compensation
Internal Service Funds
City Funds
109
Fund Name Fund Number 714
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 173,346 12,711 12,711 - - 160,635 7%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 100 106 106 - - (6) 106%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 173,446 12,817 12,817 - - 160,629 7%
Expenditures
Personnel
Salaries & Wages 131,000 12,059 12,059 - - 118,941 9%
Fringe Benefits 24,694 - - - - 24,694 0%
Total Personnel 155,694 12,059 12,059 - - 143,635 8%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures 155,694 12,059 12,059 - - 143,635 8%
Net 17,752 758 758 - 16,994
Cash Balance 51,995 -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Beginning in 2018, the City offers a Parental Leave Program to its employees to provide additional paid time off for employees for the birth or adoption of a child. The
Parental Leave Program is currently being developed based on the models of other progressive, best-in-class employers.
Expenditures are the wages and benefits associated with the additional paid time off for employees for the child or adoption of a child. The program was well-received in
2018 and many employees took advantage of the benefit. The City plans to continue this program.
The program is funded by a 0.25% charge against gross departmental wages. This charge may increase or decrease based on the financial needs of the program and
the performance of the fund.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Parental Leave Fund
Internal Service Funds
City Funds
110
Fund Name Fund Number 701
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 5,212,638 - - - - 5,212,638 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 1,215 1,215 1,404 - 3,285 27%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 2,362 - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,217,138 1,215 1,215 3,766 - 5,215,923 0%
Expenditures
Personnel
Salaries & Wages 5,105,307 367,204 367,204 373,441 - 4,738,103 7%
Fringe Benefits - - - - - - 0%
Total Personnel 5,105,307 367,204 367,204 373,441 - 4,738,103 7%
Supplies 300 - - - - 300 0%
Services & Charges
Professional Services 5,000 - - - - 5,000 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel 350 - - - - 350 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 1,500 245 245 69 - 1,255 16%
Transfers Out - - - - - - 0%
Total Services & Charges 6,850 245 245 69 - 6,605 4%
Capital - - - - - - 0%
Total Expenditures 5,112,457 367,449 367,449 373,509 - 4,745,008 7%
Net 104,681 (366,234) (366,234) (369,743) 470,915
Cash Balance (50,468) 94,286
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the operation of a pension plan for former Fire Department employees and receives reimbursement from the State of Indiana. Retiree health
insurance payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department
budget.
For the year 2019, there are no scheduled DROP (deferred retirement option plan) payments.
Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This
fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash
balance.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Fire Pension
Trust Funds
City Funds
111
Fund Name Fund Number 702
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 6,347,700 - - - - 6,347,700 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 2,727 2,727 2,501 - 1,773 61%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 8,000 59 59 14 - 7,941 1%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 6,360,200 2,786 2,786 2,515 - 6,357,414 0%
Expenditures
Personnel
Salaries & Wages 6,343,985 514,744 514,744 593,055 - 5,829,241 8%
Fringe Benefits 3,717 - - 58 - 3,717 0%
Total Personnel 6,347,702 514,744 514,744 593,113 - 5,832,958 8%
Supplies 800 - - - - 800 0%
Services & Charges
Professional Services 5,500 - - - - 5,500 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel 500 - - - - 500 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 1,400 176 176 91 - 1,224 13%
Transfers Out - - - - - - 0%
Total Services & Charges 7,400 176 176 91 - 7,224 2%
Capital - - - - - - 0%
Total Expenditures 6,355,902 514,919 514,919 593,204 - 5,840,982 8%
Net 4,298 (512,134) (512,134) (590,689) 516,432
Cash Balance 435,451 294,311
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the operation of a pension plan for former Police Department employees and receives reimbursement from the State of Indiana.
Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This
fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash
balance.
Retiree health insurance was paid from this fund through 2016; that cost was not reimbursed by the state and was transferred to the regular Police Department budget.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Police Pension
Trust Funds
City Funds
112
Fund Name Fund Number 730
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 250 59 59 68 - 191 24%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 250 59 59 68 - 191 24%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 250 59 59 68 191
Cash Balance 29,038 28,538
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This trust fund is designated for expenses specifically for the City Cemetery.
There are no budgeted expenditures at this time.
The City Cemetery Master Plan is funded through West Washington TIF Fund (422). See Fund 422 for details.
Revenue was originally derived from the sale of cemetery plots and burial expenses. There are few sites available for sale and most plots are occupied, resulting in little
burial activity. This fund is managed by the Parks Department. Currently, this fund only receives revenue from interest earned on the fund's cash balance.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
City Cemetery Trust
Trust Funds
City Funds
113
Fund Name Fund Number 731
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - 932 932 - - (932) 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - 932 932 - - (932) 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - - - - 0%
Net - 932 932 - (932)
Cash Balance 456,803 -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
In 2018, the trust administered by Key Bank for the maintenance of the Bowman Cemetery was terminated. The funds held in the trust were transferred to the City for
the City’s ongoing responsibility to care for the Bowman Cemetery in perpetuity according to Indiana law. Fund 731 was established by Ordinance No. 10638-18, dated
December 10, 2018 to account for the transferred funds and to budget for the expenses the City will incur in maintaining the Bowman Cemetery.
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
Expenses will be for maintaining the Bowman Cemetery. There are no expenditures budgeted for 2019 since the fund was established after the 2019 budget was
passed.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Bowman Cemetery
Trust Funds
City Funds
114
Fund Name Fund Number 324
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 16,935,449 - - - - 16,935,449 0%
Local Income Taxes - - - - - - 0%
Other Taxes 396,500 235,000 235,000 - - 161,500 59%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 200,000 53,149 53,149 70,364 - 146,851 27%
Donations - - - - - - 0%
Other Income - - - 93,352 - - 0%
Transfers In 34,000 4,917 4,917 2,362 - 29,083 14%
Total Revenue 17,565,949 293,065 293,065 166,079 - 17,272,883 2%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 1,688,215 133,598 133,598 119,821 1,164,954 389,663 77%
Printing & Advertising - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Debt Service - Principal 3,608,315 1,880,000 1,880,000 1,358,715 2,058,315 (330,000) 109%
Debt Service - Interest & Fees 1,171,850 578,289 578,289 577,785 456,162 137,399 88%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 1,762,865 124,970 124,970 1,505,618 1,762,865 (124,970) 107%
Transfers Out 4,261,018 1,935,488 1,935,488 - - 2,325,530 45%
Total Services & Charges 12,492,263 4,652,343 4,652,343 3,561,939 5,442,296 2,397,622 81%
Capital 11,992,688 457,277 457,277 419,217 3,024,340 8,511,071 29%
Total Expenditures 24,484,951 5,109,620 5,109,620 3,981,156 8,466,636 10,908,693 55%
Net (6,919,002) (4,816,555) (4,816,555) (3,815,077) 6,364,190
Cash Balance 26,915,191 29,700,142
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund makes payments on the following debt:
- 2011 Downtown Central Dev Area TIF - final payment 8/1/24, (debt schedule #5)
- 2011 Airport Dev Area TIF - final payment 8/1/24, (debt schedule #6)
- 2014 TJX Special Taxing District - final payment 1/1/22, (debt schedule #12)
- 2006 Main/Colfax Garage - final payment 9/15/25, (debt schedule #13)
- 2001 Public Works Service Center Bonds - final payment 2/1/21, (debt schedule #36)
- 2012 Fire Station/Police Dept Renovations - final payment 2/1/23, (debt schedule #39)
- 2013 Century Center Special Tax Bonds - final payment 5/1/26, (debt schedule #62)
- 2010 Interfund Loan from Fund 209 - final payment 8/9/20, (debt schedule #86)
- 2015 Smart Streets Bond - final payment 2/1/37, (debt schedule #135)
- 2018 TIF Park Bond - final payment 2/1/33, (debt schedule #169)
This fund is used to pay for various capital projects within the TIF district. Various projects and development opportunities include: Western Streetscape-Falcon to
Dundee, local match to federal funds for Coal Line Trail project, Technology Resource Center Operations & Programming, Portage-Elwood Streetscape, Sherman-
Harrison Infrastructure/Public Space, engineering and design of West Side Main Streets Implementation, Public Works and Parks projects, and various development
opportunities which may be presented to the Redevelopment Commission in 2019.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax
revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance, sale of properties, and other
miscellaneous sources.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
TIF - River West Development Area (Airport)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River West Development Area and expenses of those funds on eligible
development projects for this TIF area.
115
Fund Name Fund Number 422
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 314,425 - - - - 314,425 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 10,000 3,508 3,508 5,328 - 6,492 35%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 324,425 3,508 3,508 5,328 - 320,917 1%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 479 - - - 479 - 100%
Printing & Advertising - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 479 - - - 479 - 100%
Capital 1,694,651 - - - 794,652 899,999 47%
Total Expenditures 1,695,130 - - - 795,130 899,999 47%
Net (1,370,705) 3,508 3,508 5,328 (579,082)
Cash Balance 1,804,476 2,281,752
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax
revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance.
The City Cemetery Master Plan is funded through this TIF.
City Cemetery Master Plan - General Strategy
1. Redefine the Role of the City Cemetery: South Bend has a definite tilt toward recreation in the way that it utilizes its public open space. By focusing on a passive
recreation approach and highlighting the artistry of the monuments, this open space will better support the adjacent active recreation spaces while strengthening a
unique amenity to the neighborhood.
2. Make City Cemetery an Asset to the Surrounding Neighborhoods: Currently, the City Cemetery is isolated and difficult to find. Better connecting it to not only other
nearby historic amenities, but to the surrounding community will increase use and ultimately strengthen the neighborhood.
3. Connect to the West Side Main Streets Plan: South Bend has recently undergone an extensive planning process that took an indepth analysis of two major
thoroughfares, Lincoln Way West and Western Avenue, into the city. These corridors are both within a relatively close proximity to the City Cemetery and the proposed
direction of the West Side Main Streets Plan should be incorporated into this process.
4. Focus on the People: A community’s physical environment strongly influences the health of its residents. To counter balance disproportionate spending on green
space within lower income areas, the City of South Bend is strongly focused on Environmental Justice and creating equitable spaces around the community. By
addressing rampant blight in the area around the cemetery and better connecting this open space to active recreation and historically significant elements in the area, a
stronger, more vibrant, and healthier community will emerge.
5. Showcase the History: The history of the City Cemetery is undeniable; from the artistic wrought iron gate to the stone monuments to the unique landmarks throughout
its 21 acres. It contains elements that have local and national significance, such as the gravesite of Schuyler Colfax, the 17th Vice President of the United States.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
TIF - West Washington
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the West Washington Development Area and expenses of those funds on eligible
development projects for this TIF area.
116
Fund Name Fund Number 429
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,808,805 - - - - 2,808,805 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 57,000 20,818 20,818 20,282 - 36,182 37%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 3,548 - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,865,805 20,818 20,818 23,830 - 2,844,987 1%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 75,802 11,893 11,893 19,732 48,726 15,183 80%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - 790 790 - - (790) 0%
Transfers Out - - - - - - 0%
Total Services & Charges 75,802 12,683 12,683 19,732 48,726 14,393 81%
Capital 10,126,180 - - 283,280 5,041,363 5,084,817 50%
Total Expenditures 10,201,982 12,683 12,683 303,011 5,090,089 5,099,210 50%
Net (7,336,177) 8,135 8,135 (279,181) (2,254,223)
Cash Balance 10,999,774 8,497,961
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Development Area and expenses of those funds on eligible
development projects for this TIF area. The boundaries for this TIF district were changed during the 2014 TIF re-alignment. This fund was formerly known as the
Northeast TIF.
Various projects and development opportunities include: Completion of the City's commitment to the Wharf (Three Twenty Cascades) and JC Lauber (Greater Lowell
Holdings) projects, Public Works and Parks projects, and various development opportunities which may be presented to the Redevelopment Commission in 2019.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax
revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
TIF - River East Development Area (NE Dev)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
117
Fund Name Fund Number 430
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,229,283 - - - - 2,229,283 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 30,000 18,616 18,616 18,064 - 11,384 62%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,259,283 18,616 18,616 18,064 - 2,240,667 1%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 214,531 136,571 136,571 1,770 70,640 7,320 97%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 214,531 136,571 136,571 1,770 70,640 7,320 97%
Capital 4,838,197 297,113 297,113 1,418 1,403,736 3,137,348 35%
Total Expenditures 5,052,728 433,684 433,684 3,188 1,474,376 3,144,668 38%
Net (2,793,445) (415,068) (415,068) 14,876 (904,001)
Cash Balance 9,044,422 7,851,459
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Southside Development Area #1 and expenses of those funds on eligible
development projects for this TIF area.
Various projects and development opportunities include: South East Master Plan Implementation, Public Works and Parks projects, and various development
opportunities which may be presented to the Redevelopment Commission in 2019.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax
revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
TIF - Southside Development #1
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
118
Fund Name Fund Number 435
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - 417 417 368 - (417) 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - 417 417 368 - (417) 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - - - - 0%
Net - 417 417 368 (417)
Cash Balance 204,692 201,167
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Douglas Road Development Area and expenses of those funds on eligible
development projects for this TIF area. The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax
revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance.
In 2017, the inter-fund debt to Major Moves Fund 412 (debt schedule #64) was paid off. The remaining cash will be spent on additional projects or returned to St.
Joseph County. Then the fund will be closed.
Expect to work with St Joseph County to complete work on northbound right turn lane from State Road 23 onto Douglas Road.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
TIF - Douglas Road
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
119
Fund Name Fund Number 436
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 4,260,716 - - - - 4,260,716 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 14,000 5,305 5,305 5,385 - 8,695 38%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 4,274,716 5,305 5,305 5,385 - 4,269,411 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 9,047 - - - - 9,047 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 392,522 - - 675,000 - 392,522 0%
Debt Service - Interest & Fees 102,306 - - 559,500 - 102,306 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 3,771,125 1,883,253 1,883,253 - - 1,887,872 50%
Total Services & Charges 4,275,000 1,883,253 1,883,253 1,234,500 - 2,391,747 44%
Capital - - - - - - 0%
Total Expenditures 4,275,000 1,883,253 1,883,253 1,234,500 - 2,391,747 44%
Net (284) (1,877,949) (1,877,949) (1,229,115) 1,877,664
Cash Balance 1,111,245 2,258,129
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Residential Development Area and expenses of those funds on
eligible development projects for this TIF area. The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly
known as the Northeast Residential TIF.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax
revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance.
At the end of 2017, Eddy Street Commons Phase II Bonds were issued to help fund the second phase of the mixed-use development area just south of the University of
Notre Dame's campus. Capital expenditures related to the project are tracked in the Eddy Street Commons Capital Fund (759). Transfers Out are interfund transfers to
the Eddy Street Commons Debt Service Fund (760) which makes the debt payments. The $9K in other funding will cover mandatory administrative costs related to TIF
neutralization calculations.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
TIF - River East Residential (NE Res)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
120
Fund Name Fund Number 425
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - 169 169 366 - (169) 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 9,633 - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - 169 169 10,000 - (169) 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - 1,209 - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - 1,440 - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - 2,676 - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - 2,287 - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - 6,403 - - 0%
Capital - - - - - - 0%
Total Expenditures - - - 7,611 - - 0%
Net - 169 169 2,388 (169)
Cash Balance 8,555 179,123
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used for South Bend downtown retail space property management.
The property sold in June 2018. The fund will be closed and the balance transferred to the Parks & Recreation Fund (201) to help pay for the maintenance of Leighton
Plaza.
Revenue and expenditures are reported one month in arrears.
This fund received revenue from the rental of property in downtown South Bend.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Revelopment Retail Area (Leighton Plaza)
Redevelopment Funds
Redevelopment Commission Controlled Funds
121
Fund Name Fund Number 433
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 70,356 - - - - 70,356 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Interest Earnings 1,000 1,258 1,258 18 - (258) 126%
Donations 1,000,000 - - - - 1,000,000 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,071,356 1,258 1,258 18 - 1,070,098 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 4,500 - - - - 4,500 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies 1,069,500 - - - - 1,069,500 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 1,074,000 - - - - 1,074,000 0%
Capital - - - - - - 0%
Total Expenditures 1,074,000 - - - - 1,074,000 0%
Net (2,644) 1,258 1,258 18 (3,902)
Cash Balance 616,882 7,409
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
As outlined in the agreement with the Pokagon Band, the donations will fund initiatives broadly aimed at contributing to the improvement of educational opportunities in
the City and to address poverty and unemployment in the City.
Prior to 2019, this fund's sole expenditure was for general legal fees for the Redevelopment Commission. Starting in 2019, this fund will also be used for economic
empowerment activities determined by the Redevelopment Commission and the Department of Community Investment.
- The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The
Commission operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about
new development within those areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend.
- There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common
Council. In addition, one member of the South Bend Community School Corporation Board of School Trustees is appointed by the Mayor as a non-voting adviser to the
Commission.
Beginning in 2018, the City of South Bend will receive payments from the Pokagon Band of the Potawatomi, a Native American tribe, as "payment in lieu of taxes" for the
Four Winds Casino built on tribal land adjacent to the City (this is not technically PILOT for financial reporting purposes). In 2019, this fund will receive the South Bend
Redevelopment Commission's portion of the Local Income Tax (LIT) distribution from the State. In 2018, the remaining cash balance in the Economic Development
Commission Revenue Bonds Fund 281 was transferred to this fund when the bonds were paid off. This fund also receives revenue from interest earned on the fund's
cash balance.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Redevelopment General
Redevelopment Funds
Redevelopment Commission Controlled Funds
122
Fund Name Fund Number 439
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 8,487 1,275 1,275 1,469 - 7,212 15%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 8,487 1,275 1,275 1,469 - 7,212 15%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital 625,000 - - - - 625,000 0%
Total Expenditures 625,000 - - - - 625,000 0%
Net (616,513) 1,275 1,275 1,469 (617,788)
Cash Balance 625,306 614,534
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund is used to account for the collection of a special state tax distribution and the expenses for improvements at Innovation Park and Ignition Park, the city's dual-
campus technology park.
This fund receives a special state tax distribution. This fund also receives revenue from interest earned on the fund's cash balance.
Funding can be used in Ignition Park to continue build-out and expand the infrastructure of that industrial park in the City of South Bend. As we move forward, we
expect the majority of these funds will be used for the Technology Resource Center.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Certified Technology Park
Redevelopment Funds
Redevelopment Commission Controlled Funds
123
Fund Name Fund Number 454
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,000 804 804 926 - 5,196 13%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 6,000 804 804 926 - 5,196 13%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies 50,000 - - - - 50,000 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 50,000 - - - - 50,000 0%
Capital - - - - - - 0%
Total Expenditures 50,000 - - - - 50,000 0%
Net (44,000) 804 804 926 (44,804)
Cash Balance 394,346 387,553
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was originally established to account for expenditures for improvements in the Zone area, financed by property taxes on qualifying properties in the Zone. In
the past, majority of revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013.
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
This fund has been used in the past to pay for job training programs. Staff continue to work on developing eligible, viable program.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Airport Urban Enterprise Zone
Redevelopment Funds
Redevelopment Commission Controlled Funds
124
Fund Name Fund Number 754
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 183,000 - - - - 183,000 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 27,000 - - - - 27,000 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 210,000 - - - - 210,000 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 45,000 - - - - 45,000 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges 112,000 - - - - 112,000 0%
Transfers Out - - - - - - 0%
Total Services & Charges 157,000 - - - - 157,000 0%
Capital - - - - - - 0%
Total Expenditures 157,000 - - - - 157,000 0%
Net 53,000 - - - 53,000
Cash Balance 1,632,491 2,917,106
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Industrial Revolving Fund is a loan fund for small businesses. It is governed by a separate Board of Directors which contracts with the City's Community Investment
Department for administrative services. The fund is reported in the City's Comprehensive Annual Financial Report (CAFR) and was integrated into the City's formal
accounting system during 2017. A City cash reserve target has not been established for the fund, but it operates under federal guidelines with respect the amount of
loans and cash balances that must be maintained.
Expenses include legal costs, staff contract costs, and professional services necessary to properly oversee operations and review new and outstanding loans.
This fund receives revenue from the repayments of small business loans. This fund also receives revenue from interest earned on the cash balance at the trustee bank.
The accounting records are maintained in trustee bank accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Industrial Revolving Fund
Redevelopment Funds
Redevelopment Commission Controlled Funds
125
Fund Name Fund Number 315
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 14,000 2,128 2,128 2,489 - 11,872 15%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 14,000 2,128 2,128 2,489 - 11,872 15%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 14,000 1,840 1,840 884 - 12,160 13%
Total Services & Charges 14,000 1,840 1,840 884 - 12,160 13%
Capital - - - - - - 0%
Total Expenditures 14,000 1,840 1,840 884 - 12,160 13%
Net - 288 288 1,604 (288)
Cash Balance 1,040,462 1,040,462
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment
Authority bonds (debt schedule #6) for the airport taxable project.
The debt service reserve will be used towards the last debt service payment due August 1, 2024.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Airport 2003 Debt Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
This fund receives revenue from interest earned on the fund's cash balance. Interest earned on the fund balance is transferred out to River West TIF Fund 324.
126
Fund Name Fund Number 317
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,010 1,076 1,076 1,239 - 934 54%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,010 1,076 1,076 1,239 - 934 54%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 525,000 - - - - 525,000 0%
Total Services & Charges 525,000 - - - - 525,000 0%
Capital - - - - - - 0%
Total Expenditures 525,000 - - - - 525,000 0%
Net (522,990) 1,076 1,076 1,239 (524,066)
Cash Balance 527,517 518,430
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt
schedule #81).
The final bond debt service payment was January 15, 2019. The remaining cash balance in this fund will be transferred to the Professional Sports Development Area
(PSDA) Fund (377) to be used for capital projects within the PSDA district.
The fund only receives interest earnings revenue.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Coveleski Debt Service Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
127
Fund Name Fund Number 328
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 20,000 3,557 3,557 4,160 - 16,443 18%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 20,000 3,557 3,557 4,160 - 16,443 18%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 20,000 3,076 3,076 1,478 - 16,924 15%
Total Services & Charges 20,000 3,076 3,076 1,478 - 16,924 15%
Capital - - - - - - 0%
Total Expenditures 20,000 3,076 3,076 1,478 - 16,924 15%
Net - 481 481 2,682 (481)
Cash Balance 1,739,495 1,739,495
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF
Redevelopment Authority bonds (debt schedule #5) for the Palais Royale project.
The debt service reserve will be used towards the last debt service payment due August 1, 2024.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
SBCDA 2003 Debt Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
This fund receives revenue from interest earned on the fund's cash balance. Interest earned on the fund balance is transferred out to River West TIF Fund 324.
128
Fund Name Fund Number 351
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 2,030 2,030 - - (1,030) 203%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,000 2,030 2,030 - - (1,030) 203%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 1,000 2,030 2,030 - (1,030)
Cash Balance 995,251 -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Debt service payments are due on February 1 and August 1. The first debt service payment is due August 1, 2018 and the final payment is due February 1, 2033. The
debt service reserve will be used towards the last debt service payment.
This fund is used to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for the purpose of
funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park
and recreation areas in or serving the River West Development Area.
- The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net
interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining
$10,825,000 was deposited into the 2018 TIF Park Bond Capital Fund 452 and will be used towards the approved capital projects (see Fund 452).
- The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve
fund are used to pay principal and interest on the bonds, the balance will be restored from TIF revenues.
At the time of issuance, $993,495 was deposited into this fund to be held as a reserve until the bonds are paid off.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
2018 TIF Park Bond Debt Service Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
129
Fund Name Fund Number 752
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,700 - - - - 2,700 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 2,869,500 - - - - 2,869,500 0%
Total Revenue 2,872,200 - - - - 2,872,200 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Debt Service - Principal 1,725,000 - - - - 1,725,000 0%
Debt Service - Interest & Fees 1,136,269 - - - - 1,136,269 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 2,861,269 - - - - 2,861,269 0%
Capital - - - - - - 0%
Total Expenditures 2,861,269 - - - - 2,861,269 0%
Net 10,931 - - - 10,931
Cash Balance 210,492 522,232
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The South Bend Redevelopment Authority Funds records debt service payments received by the City that are passed through to the paying agent bank and the
bondholders per bond agreements. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the Comprehensive Annual Financial Report
(CAFR).
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month. November and December activity are both posted in December.
This fund accounts for the bi-annual debt service principal and interest payments of Redevelopment Authority debt. Current debt includes:
- 2013 Century Center Special Tax Bonds Refunding 2008 - debt payments paid for by River West TIF Fund (324), final payment 5/1/26, (debt schedule #62)
- 2015 Eddy Street Commons-Lease Rental Revenue Bonds Refunding 2008 - debt payments paid for by River East Residential TIF Fund (436), final payment
2/15/33, (debt schedule #54)
2018 - The 2001/2011 Century Center Refunding Bonds (debt schedule #7) were paid off. The final payment was 2/1/18. The remaining cash balance at the trustee
bank ($324,170.83) was deposited into COIT Fund (404).
The 2008/2015 Eddy Street Commons Refunding Bonds (debt schedule #54) were paid off early. The final payment was 2/15/18. The remaining cash balance at the
trustee bank ($60.85) was deposited into the River East Residential TIF Fund (436).
The South Bend Redevelopment Authority receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also
receives revenue from interest earned on the cash balance at the trustee bank.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
South Bend Redevelopment Authority
Debt Service Funds
Redevelopment Commission Controlled Funds
130
Fund Name Fund Number 756
Fund Type Date Updated 2/7/2019
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,500 - - - - 2,500 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 1,715,500 - - - - 1,715,500 0%
Total Revenue 1,718,000 - - - - 1,718,000 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 970,000 - - - - 970,000 0%
Debt Service - Interest & Fees 741,369 - - - - 741,369 0%
Grants & Subsidies - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 1,711,369 - - - - 1,711,369 0%
Capital - - - - - - 0%
Total Expenditures 1,711,369 - - - - 1,711,369 0%
Net 6,631 - - - 6,631
Cash Balance 1,726,790 1,718,645
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Smart Streets Debt Service Fund records debt service payments made on the 2015 Smart Streets bond that had a par amount of $25,000,000. The Smarts Streets
project converted a number of downtown streets from one-way to two-way traffic and added amenities such as larger sidewalks, bicycle lanes, street trees to increase
the attractiveness and economic vitality of the downtown area.
The final payment is due February 1, 2037 (debt schedule #135). The debt service reserve amount will be used towards the last debt service payment. Capital
expenditures of this bond are tracked in the Smart Streets Bond Capital Fund (753).
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month. November and December activity are both posted in December.
City of South Bend, Indiana
Monthly Financial Report
January 31, 2019
Smart Streets Debt Service
Debt Service Funds
Redevelopment Commission Controlled Funds
The River West TIF Fund (324) transfers money into this fund semi-annualy to cover debt service payments. The trustee bank receives the payments from the City and
passes them through to the bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank.
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