HomeMy WebLinkAboutOpen Market Contract - Ritschard Bros Inc - Unity Gardens Learning Center Site Improvements Project No 117-050R1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND. INDIANA 46601-1 830
1865
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARDF PUBLIC WORKS
February 26, 2019
Rachelle Dolniak
Ritschard Bros., Inc.
1204 W. Sample Street
South Bend, IN 46619
RE: Open Market Contract
Dear Ms. Dolniak:
PHONE 574/235-9251
FAx 574/ 235-9171
The Board of Public Works, at its meeting held on February 26, 2019, approved the above
referenced open market contract for Unity Gardens Learning Center Site Improvements,
Project No. 117-050R, in the amount of $69,160.
Please forward the following documents " to my attention
for Board of Public Works approval:
1) One (1) original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK LAURA O'SULLIVAN THERESE J. DORAU
INTER -OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
r-o'
DIVISION OF ENGINEERING
1865
TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Charlotte Brach, Project Engineer
SUBJECT: Award Project No. 117-05OR
Unity Garden Learning Center Site Improvements
DATE: February 18, 2019
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On Fe rU-arr p 1 , 2019, the Board of Public Works opened and read quotes for the above project.
No quotes were received. I reached out to all contractors and all expressed interest in submitting
a quote, but the timing did not allow for them to prepare quotes at that time. Because of this, we
went to the open market, requesting quotes from all three of the original contractors. Quotes were
received from two of the three contractors on February 15, 2019. 1 have reviewed them and found
them correct.
The quoters ranked as follows;
I recommend award of an open market contract for the Unity Garden Learning Center Site
Improvements project to the lowest responsive / responsible quoter, Ritschard Bros, inc. in the
amount of $69,160.00.
Sufficient funds have been appropriated from RWDA TIF (324-1050-460-42.01)
Please call with your questions (9246).
Enc. Quote Tabulation
CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S.QUOTE FOR PUBLIC WORK
PROJECT NAME: Unity Gardens Learning Center Site Improvements
PROJECT NO. 117-06OR
QUOTES DUE 9:30 am, February 12, 2019
(Must be completed for all quotes. Please type or print)
Date: 2 15 19 Firm: Ritschard Bros., Inc.
Address: 1204 W. SamDle Street
City/State/Zip: South Bend IN 46619 Telephone Number: 574 288-4777
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
The Ci of South Bend, Department of Public Works
and dated 2/1/19 1 for the sum of (enter the Total Quote as shown on the Proposal)
Sixty—nine Thousand One Hundred Sixty,and 0/100 $ 160.00
(Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that
shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis,
the itemization of the units shall be shown on a separate attachment.
By
(Signature)
Rachelle L. Dolnial President
(Printed Name of Person Signing)
ACCEPTANCE
The above quote is accepted this day ofw
Subject to the following conditions:
BOARD OF PUBLIC WORKS
Gary Gilot, Pr silent
,E1i',0th A' aradik, M b r:.---�
aura L. O'Sullivan-, Wsffiber
20
"'-Sui6nna M, Frit ;berg, Member
T �e ,ese J. oraw mber
,
i �
Attest: Linda M. M'art 'n, Clerk
Version 10/31/2017 Page - 7 Public Works Quote
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY
VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE
OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF„Indiana )
...�.WWW._..�.W ) SS:
St. Joseph _ COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination, collusion
or agreement with any person relative to the price to be bid by anyone at such letting nor to
prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid
is made without reference to any other bid and without any agreement, understanding or
combination with any other person in reference to such bidding. Contractor further says that no
person or persons, firms, or corporation has, have or will receive directly or indirectly, any
rebate, fee, gift, commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency;
and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency or
instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from
time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is
engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty million
dollars ($20,000,000) or more in value in the energy sector of Iran; or
ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty
million dollars ($20,000,000) or more in credit to another person for forty-five (45)
days or more, if that person will (i) use the credit to provides goods and services in
the energy sector in Iran; and (ii) at the time the financial institution extends credit, is
a person identified on list published by the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the Contractor subsequently learns is an
unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility
Version 10/31/2017 Page - 8 Public Works Quote
status of all of Contractor's newly hired employees through the E-Verify Program as defined by
I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify
Program is included and attached as part of this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
unauthorized alien, nor retain any employee or contract with a person that the subcontractor
subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is
participating in the E-Verify Program. The Contractor agrees to maintain this certification
throughout the term of the contract with the City of South Bend, and understands that the City
may terminate the contract for default if the Contractor fails to cure a breach of this provision no
later than thirty (30) days after being notified by the City.
6. Persons, partnerships, corporations, associations, or joint ventures awarded a contract by
the City of South Bend through its agencies, boards, or commissions shall not discriminate
against any employee or applicant for employment in the performance of a City contract with
respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or
indirectly related to employment because of race, sex, religion, color, national origin, ancestry,
age, gender expression, gender identity, sexual orientation or disability that does not affect that
person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials,
or any combination of the foregoing including, but not limited to, public works contracts
awarded under public bidding laws or other contracts in which public bids are not required by
law, the City, its agencies, boards, or commissions may consider the Contractor's good faith
efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority
Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining
the lowest, responsible, responsive bidder.
In no event shall persons or entities seeking the award of a City contract be required to award a
subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said
WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board
shall prohibit that person or entity from being awarded a City contract for a period of one (1)
year from the date of such determination, and such determination may also be grounds for
terminating the contact for which the discriminatory practice or noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination commitment
shall be made a part of any contract which it may henceforth enter into with the City of South
Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any matter
directly or indirectly related to employment, because of race, religion, color, sex, gender
expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of
this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United States
(I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will
use steel products or foundry products made in the United States on this project if awarded. I
Version 10/31/2017 Page - 9 Public Works Quote
understand I have an affirmative duty to notify the City in my bid that my proposal does not
include the use of steel products or foundry products made in the United States. I understand it is
my sole obligation and responsibility to provide a justification to the City, subject to review and
approval, why the cost of United States made steel or foundry products is unreasonable. Prior to
award and upon submission of bid which does not use steel products or foundry products made
in the United States, the City, through its director of public works, shall make a determination if
the price of United States made steel or foundry is unreasonable. I understand that violations
hereunder may result in forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for
public works are true and correct.
Dated this 15 th day of Feb . , 2019
Ritschard Bros. Inc.
ontractor/Bidder ( irrn),.,o
Signature of Contractor/Bidder or Its Agent
Rachelle L. Dolniak President
Printed Name and Title
BROq
Subscribed and sworn to before me this 15 th da of
My Commission Expires 9 18 25 1 AN
Notary Public
County of Residence St. JoseRh UB
0 _
Version 10/31/2017 Page - 10 Public Works Quote
QUOTE/PROPOSAL
CITY OF SOUTH BEND
PROJECT NAME Unity Gardens Learning Center Site Improvements
PROJECT NO. 117-050R
QUOTES DUE 9:30 am, February 12, 2019
ease qia
items: utipty connections ana uraging
worK
Item
No.
Description
Quanti
Unit
Unit Price
Total Amount
1
Mobilization / Demobilization
1
LS
7,500.00
$ 7,500.00
2
Construction Engineering
1
LS
750.00
$ 750.00
3
Erosion Control
1
LS
750.00
$ 750.00
4
Excavation/Grading; Utilities
1
LS
3,600.00
$ 3 600.00
5
Demolition
1
LS
29500.00
$ 2,500.00
6
Concrete Curb and Gutter, Combined
30
LF
t 220.00
$ 6,600.00
7
HMA Surface, 1.5"
4
TON
275.00
$ 1,100.00
8
HMA Base, 5.5"
18 A
TON
220.00
$ 3,960.00
9
Compacted Aggregate, No. 53, Base, 6"
10
TON
75.00
$ 750.00
10
Domestic Water Line; 2" Type K Copper
pp
85
LF
120.00
$1.0 200.00
11 Sanitary Sewer, PVC SDR 35, 6" 110 LF 2 , Q0
$2 850.00
12 Sanitary Sewer, Clean -out 2 EA 500.00
$ 1,000.00
13 Electric Line Connection (30' Max) 30 LF 120.00
$ 3,600.00
14 Utility Coordination 1 LS 1 000.00
$ 1,000.00
Total Amount for Base Quote
$69 160.00
Firm: Ritschard Bros Inc
Address: 1204 W. Sample Street
City/State/Zip: South Bend, IN 46619 Telephone Number: ( 574) 288-4777
Fax Number: ( 574) 288-5438
By
%Signature)
Rachelle L. Dolniak
(Printed Name of Person Signing)
Version 10/31/2017 Page - 11 Public Works Quote
BOARD OF PUBLIC WORKS
CITY OF SOLJTH BEND, INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 26th Day of February, 2019, by and between,
Ritschard Bros., Inc., 1204 W. Sample Street, South Bend, IN 46619, HEREINAFTER called the
Contractor, and the Board of Public Works herein called the "Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans,
and Bid Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO. 117-05OR
DESCRIPTION: UNITY GARDENS LEARNING CENTER SITE
IMPROVEMENTS
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $69,160
FUNDING: RWDA TIF
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BOARD OF PUBLIC WORKS RITSCHARD BROS., INC.
Gary A. Gilot, President Elizabeth A. Maradik, Member Printed ........... � .. Name
uzannam. . Fritzberg, Lara:O'Sullivan, Member Signature
Me er��
..
Therese J. Dor , mMember -° � ttcst � � Linda M: Martin,
Clerk
CERTIFICATION (To be completed if Contractor is a Corporation)
I, .................... _....................... __, certify that I am Secretary of the Corporation named as
Contractor herein; that _ _ who signed this Agreement on behalf of the Contractor
was then
of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Corporate
Secretary Seal
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 2/19/19
.. ... .-11,11, ...... . ...
Name Charlotte Brach
Department
Division/Bureau
Public Works
Engineering
BPW Date 2/26/19 Phone Extension 9246
....... Required Prior to Submittal to Board . . . . ....... . . ............. .. .. . .........
Legal F-1 Attorney Name:
Controller Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing 0
Check the
Agreement
Professional Services
F-1 Bid Opening
F-1 Quote Opening
El Change Order No.
7 Ease/Encroach.
F] Other:
iropriate Item Type — Required for AH Submissions ' Contract El Proposal
Resolution
0 Bid Award ] Req. to Advertise
Z Quote Award
n C/O & PCA No. ❑ PCA
n Traffic Control:
Required Information
Addendum
D Title Sheet
Company or Vendor Name Ritschard Bros., Inc.
F-1 Yes 0 No If Yes, Approved by
New Vendor Purchasinq
---------------
MBE/WBE Contractor MBE WBE
MBEIWBE Contractor Requested ❑ No [:]'Yes Name of'Company
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
nLina -- ite Improvements
Unit Cenr
117-050 R
RWDA TIF
324-1050-460-42.01
$69,160
Base Quote
Open Market Contract - Util
Connections for -Unity Gardens
H Required Contractor's Certification Forms Attached (Non -
Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.)
...... . ..... . .... . .. . . ...... . . . .............. . . . .....
.._..._.,,_.Peq4Lired For Char Orders Onl............
Amount of F-1 Increase $ ..............
[_1 Decrease$
Previous Amount
Current Percent of Change: %
New Amount
. ............
Total Percent of Change: %
Disi)ersal After
Copy
Original
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