HomeMy WebLinkAboutAward Bid - North Station Well No 1 Replacement Project No 117-031R - Peerless Midwest Inc1316 COUNTY -CITY BUILDING
227 W.JEFFERSON BOULEVARD
SOUTH BEND_ INDIANA 46601-1830
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CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARDLI S
February 26, 2019
Frank Williams
Peerless Midwest, Inc.
55860 Russell Industrial Parkway
Mishawaka, IN 46545
PHONE 574/ 235-9251
FAx 574/235-9171
RE: Award Bid — North Station Well No. 1 Replacement — Project No. 117-031R
Dear Mr. Williams:
The Board of Public Works, at its meeting held on February 26, 2019, awarded the above referenced
project to you in -the amount of $532,763. Enclosed please find a signed Bid/Proposal form.
Please forward the following documents in one submittal b March 12 2019 to my attention for
Board of Public Works approval:
1) One (1) original of the Public Works Contract (enclosed)
2) Labor & Material Payment Bond
3) Performance Bond (125% of Bid Amount)
4) Certificate of Insurance naming the City of South Bend as an additional insured
5) Item #4 for all subcontractors you use
If you have any further questions regarding this matter, please call this office at (574) 235-9251.
Sincerely,
Linda M. Martin, Clerk
Enclosures
GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK LAURA O'SULLIVAN THERESE J. DORAU
INTER -OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
i
TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Rebecca Plantz, Engineer I
SUBJECT: Award Project No. 117-031 R
North Station Well No. 1 Replacement
DATE: February 19, 2019
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On February 19, 2019, the Board of Public Works opened and read bids for the above project.
I have reviewed them and found them correct.
The bidders ranked as follows:
Bidder Quote Amount
1. Peerless Midwest $532,763.00
I recommend award of a contract for North Station Well No. 1 Replacement to the lowest
responsive / responsible bidder, Peerless Midwest in the amount of $ 532,763.00
Sufficient funds have been has appropriated from Water Works,"
Please call with your questions (5998).
Enc. Bid Tabulation
CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S BID FOR PUBLIC WORK
Project Name North Station - Well No. 1 Replacement
Project No. 117-031 R
For Bids Due February 12, 2019
�...........__. .........
PART I
(Must be completed for all bids. Please type or print)
Date: February I Ili, 2019 Bidder (Firm): Peerless Midwest, Inc.
Address: 55860 Russell. Industrial Parkwa
City/State/Zip: Mishawaka IN 46545 Telephone Number: _ (574 254-9050
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
North Station - Well No. 1 Re lacement Project Number 117-031R
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
Arcadis U.S.
and dated January 2019 for the sum of (enter the Total Bid as shown on the Proposal)
five hundred thirty-two thousand seven hundred and six -three 52,763
(Enter sum of Total Base Bid shown on Proposal) (Numerical)
The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in
the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance
with the notice. Any addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that
shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a unit
basis, the itemization of the units shall be shown on a separate attachment.
By
(Signature)
Frank Williams
(Printed Name of Person Signing)
The above bid is accepted this _ day ACCEPTANCE +., 20
Subject to the following conditions:
BOARD OF PUBLIC WORKS
Car Cilot, p"cesa ant
a�.
Aab h A. Mira ik bard
Ladfa O'Sullivan, en1 r
Fritber g, Member
Therese J. 0orau, Member
� ,. A st: Linda M. Martin, Clerk
Version 7/20/2018 Contractor's Bid for Public Works - 2
BID/PROPOSAL
CITY OF SOUTH BEND
Project Name: North Station - Well No. 1 Replacement
Project Number: 117-031 R
For Bids Due: February 12, 2019
Contractor Name: Peerless Midwest, Inc.
BASE BID
......�
INo Description Quantity Unit Unit Price Total Amount
.1...................................................
General Construction 1 LS 532,763 532,763
BASE BID TOTAL 532,763
The City of South Bend will award the subject project based on a review of all Base Bids to the lowest,
responsive, responsible bidder. The City of South Bend reserves the right to reject or disqualify any or all
bidders that do not submit a complete bid package
Bidder (Firm): Peerless Midwest, Inc.
Address: 55860 Russell Industrial Parkwa
City/State/Zip: Mishawaka, IN 46545 Telephone Number: (574 ) 254-9050
(Signature)
Frank Williams
(Printed Name of Person Signing)
Version 7/20/2018 Contractor's Bid for Public Works - 7
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BOARD OF PUBLIC WORKS
CI"Iw"1°'" OF SOUTH BEND INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 26th day of February, 2019, by and between,
Peerless Midwest, Inc., 55860 Russell Industrial Parkway, Mishawaka, IN 46545,
HEREINAFTER called the "Contractor", and the Board of Public Works herein called the
"Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid
Proposal, all of which are set forth as a part of this Contract, for:
PROJECT NO.: 117-031 R
DESCRIPTION: NORTH STATION WELL NO. 1 REPLACEMENT
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $532,763
FUNDING: WATER WORKS
The total bid for this improvement were those prices as received and accepted by the Board on the
February 12, 2019.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BOARD OF PUBLIC WORKS t q PEERLESS MIDWEST, INC.
Gary A. Gilot, President �Yl1abeth A. Mar. ik, Member Printed Name
�.
06'Sullivan,Suzanna Fntzberg, `Meber Signature
Me
Therese J. borau, Member Attest: Linda M. Martin,
Clerk
CERTIFICATION (To be completed if Contractor is a Corporation)
I, certify that I am Secretary of the Corporation named as
Contractor herein; that who signed this Agreement on behalf of the Contractor
was then of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Secretary Corporate Seal
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 2/19/19
Department Public
Name Becca Plantz Works
BPW Date 2/26/19 Phone Extension 5998
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...... .—.. ....... ._._..—_.............. �......�......_ _.... ..
Required Prior to Submittal to Board
BPW Attorney Attorney Name
Dept. Attorney ❑ Attorney Name
Purchasing � �T��m�mmmmmmmmm
Check the Appropriate Item Type
LJ Professional Services Agreement ❑ Contract
Open Market Contract ❑ Amendment/Addendum
EJ
Bid Opening ® Bid Award
Quote Opening ❑ Quote Award
E]
Proposal Opening ❑ C/O & PCA No.
Chg. Order, No. ❑ Traffic Control
Other:
Company or Vendor Name
New Vendor
MBE/WBE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
Information
All Submissions
LJ Proposal
Special Purchase, QPA
E' Req. to Advertise
Reject Bids/Quotes
PCA
E] Resolution
Ease./Encroach
❑ Title Sheet
Peerless Midwest
Yes ❑ If Yes, Approved by Purchasing
❑ No
MBECompleted E-Verify Form Attached Nos
North Station Well No. 1 Replacement
117-031 R
�ww
Water Works
$532,,763.00
Lump Sum
Award bid for the replacement of Well Number 1 at North Station.
._ _ . __.
For Chan ;e Orders Only
.... _....... ...
Amount of Increase $
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[� Decrease �$ )
Previous Amount
Current Percent of Change
New Amount
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Time Extension Amount:
New Completion Date:
Increase %
Decrease (` %
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