HomeMy WebLinkAboutAward Bid - Mishawaka Ave Traffic Signals at Fire Station No 9 Project No 117-120A - Pemberton Davis Electric1316 COUNTY -CITY BUILDING'
227 W. JEFFERSON BOULEVARD IEA w '
SOUTH BEND_ INDIANA 46601-1930 * r
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CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
February 26, 2019
John Ferro
Pemberton Davis Electric
916 E. McKinley Ave.
Mishawaka, IN 46545
PHONE 574/235-9251
FAx 574/ 235-9171
RE: Award Bid — Mishawaka Ave. Traffic Signals at Fire Station No. 9 — Project No. 117-120A
Dear Mr. Ferro:
The Board of Public Works, at its meeting held on February 26, 2019, awarded the above referenced
project to you in the amount not to exceed $171,285.37 for Divisions A and B. Enclosed please find a
signed Bid/Proposal form.
Please forward the following documents in one submittal by March 122019 to my attention for
Board of Public Works approval:
1) One (1) original of the Public Works Contract (enclosed)
2) Labor & Material Payment Bond
3) Performance Bond (125% of Bid Amount)
4) Certificate of Insurance naming the City of South Bend as an additional insured
5) Item #4 for all subcontractors you use
If you have any further questions regarding this matter, please call this office at (574) 235-9251.
Sincerely,
Linda M. Martin, Clerk
Enclosures
GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK LAURA O'SULLIVAN THERESE J. DORAU
INTER -OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO.: Linda M. Martin, Clerk
Board of Public Works
FROM: Roger T. Nawrot, PE & PLS, Assistant City Engineer At)
SUBJECT: Award Memo Mishawaka Avenue Traffic Signals at Fire Station No. 9
Project No. P�
DATE: February 18, 2019
On February 12, 2019, the Board of Public Works opened and read the bids for the above
project. The Division of Engineering has reviewed the bid and found it correct.
The bids ranked as follows:
Bidder Division A Division B Total Bid
Amount
1. Pemberton Davis Electric, Inc. $130,029.87 $41,225.50 $171,285.37
The Division of Engineering recommends that the Board award the contract to
Pemberton Davis Electric, Inc., the lowest responsive/responsible bid, with a Total Bid amount
of $171,285.37.
The Public Works Department has appropriated sufficient funds from the LRSA Traffic
Signal Maintenance Fund 251.0608.431.30u87 for Division A and the Fire Department has
appropriated sufficient funds from the EMS Capital Fund 281.0902.422.02 for Division B.
CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S BID FOR PUBLIC WORK
Project Name Mishawaka Ave. Traffic Signals at Fire Station No. 9
Project No. 117-120A
For Bids Due February 12, 2019
PART
(Must be completed for all bids. Please type or print)
Date: Bidder (Firm): AI
Address:
City/State/Zip: Telephone Number: _Li24.) t
Agent of Bidder (if Applicable);
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
a
and dated m for the sum of (enter the Total Bid as shown on the Proposal)
(Enter sum of Total Base Bid of Divisions A-B) (Numerical)
The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in
the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance
with the notice. Any addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that
shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a unit
basis, the itemization of the units shall be shown on a separate attachment.
By Qom,
(Signature)
ACCEPTANCE
The above bid is accepted this r"� 6 day of
Subject to the following conditions:
BOARD OF PUBLIC WORKS
Gary A. a"i
t„ Presid nt
AMaraEliza
ura
ara
dik mbeinber
MUQ,
rated Name of Person Signing)
Suzann VM. Fritzberg, Member
lhe
w
fesMember
a or tt
A e st. Linda M. Ma in, Cle ;k
Version 7/20/2018 Contractor's Bid for Public Works - 2 117-120A
BIDIPROPOSAL
CITY OF SOUTH BEND
Project Name: Mishawaka Ave. Traffic Signals at Fire Station No. 9
Project Number: 117-120A
For Bids Due: February 12, 2019 `
Contractor Name:
DIVISION A
Item
No.
Description
Quantity
Unit
Unit Price
Total Amount
1
MOBILIZATION AND DEMOBILIZATION
1
LS
8
2
MAINTANCE OF TRAFFIC
1
LS
30,310,4-1?
GJp u2P
3
CONSTRUCTION ENGINEERING
1
LS
sCiV� v
'S170."�
4
CONCRETE SIDEWALK, REMOVE
134
SYS
3�,`'-
q% ,b
5
CONCRETE CURB, REMOVE
145
LFT
6
COMMON EXCAVATION
1
LS
�j,w
S. w
7
__....
TRAFFIC SIGNAL EQUIPMENT, REMOVE
2
EA�ZGv.n`'
.........__�. ...............
8
PAVEMENT MESSAGE MARKING,
13
EA
REMOVE
9
TRAVERSE MARKING, REMOVE
2775
LFT
4� r L�`1 So
10
CURB RAMP, CONCRETE
63
SYS
A � qV,w
11
SIDEWALK, CONCRETE
71
SYS
12
TOPSOIL AND SOD
50
SYS
13
GROOVING FOR PAVEMENT MARKINGS
3600
LFT
O
Z SPA
TRANSVERSE MARKING,
14
THERMOPLASTIC, STOP LINE, WHITE, 24
112
LFT
6 3
-7
IN.
.Gv
TRANSVERSE MARKING,
15
THERMOPLASTIC, CROSSWALK LINE,
756
LFT
`• ��
�Z .�
WHITE, 6 IN.
m-
16
LINE, THERMOPLASTIC, SOLID, YELLOW,
1960
LFT
o 5
I d,�
GZ6.j"
4IN.
.0
I
17
LINE, THERMOPLASTIC, SOLID, WHITE, 4
1649
LFT
22
3�. �?
IN.
PAVEMENT MESSAGE MARKING,
18
THERMOPLASTIC LANE INDICATION
11
EA
O %5 os
Q9r r�
ARROW
19
PAVEMENT MESSAGE MARKING,
"ONLY"
8
EA
S'�
,a•
�"�•
THERMOPLASTIC, WORD
,♦�� —
PAVEMENT MESSAGE MARKING,
20
THERMOPLASTIC, SHARED LANE
4
EA
311, Ile
pp
14/91. uz
MARKING
21
SIGN, SHEET, WITH LEGEND, 0.080 IN.
10
SFT
U0. 1:!�
22
SIGN POST, SQUARE, TYPE 2,
18
LFT
lv'"°
S0. �d
REINFORCED ANCHOR BASE
Version 7/20/2018 Contractor's Bid for Public Works - 7 117-120A
BID/PROPOSAL
CITY OF SOUTH BEND
Project Name: Mishawaka Ave. Traffic Signals at Fire Station No. 9
Project Number: 117-120A
For Bids Due: February 12, 2019
Contractor Name:
DIVISION A
Item
No,
Description
Quantity
Unit
Unit Price
Total Amount
23
VIDEO VEHICLE DETECTOR SYSTEM
1
J EA
sL
24
CONDUIT, PVC, 2 IN. SCHEDULE 80
213
LFT
22.3(�sV
25
PEDESTRIAN PUSH BUTTON, APS
14
EACH
i 77. °L)
26
SIGNAL POLE FOUNDATION 24 IN. X 24
5
EACH
Z
IN. X 36 IN.
o
27
SIGNAL POLE PEDESTAL, 4-FT
5
EACH
O
28u
TRAFFIC SIGNAL HEAD, 3 SECTION, 12
10
EACH
` e+
�W
so
7 WAS•
IN. WITH BACKPLATE
.i
29
TRAFFIC SIGNAL HEAD, 5 SECTION, 12
5
EACH
�,��•-
IN. WITH BACKPLATE
,50A
30
SIGNAL CABLE, CONTROL, COPPER,
751
rLFT
2. �y
SVZ• `�'
5C/14 GA
31CONTROLLER
CABINET MO CATION
1
EACH
->3171
& PROGRAMMING @ 20 HDST
32
CONTROLLER CABINET MODIFICATION
& PROGRAMMING @ IRONWOOD DR
1
-
DIVISION A TOTAL) 3v, UZi .R']
Version 7/20/2018 Contractor's Bid for Public Works - 8 117-120A
BID/PROPOSAL
CITY OF SOUTH BEND
Project Name: Mishawaka Ave. Traffic Signals at Fire Station No. 91`N
Project Number: 117-120A
For Bids Due: February 12, 2019
Contractor Name: ,-,,LA
DIVISION
B
Item
No.
Description
Quantity
Unit
Unit Price
Total Amount
1
SIGNAL CABLE, CONTROL, COPPER,
4531
LFT
2
`
5C/14 GA
,
EMERGENCY VEHICLE PREEMPTION
2
DETECTOR, SINGLE CHANNEL, ONE
3
EACH
��W�`
a� 4.4
DIRECTION
v� '
EMERGENCY VEHICLE PREEMPTION
3
DETECTOR, SINGLE CHANNEL, TWO
2
EACH
OOJ
/ sa
DIRECTION
4
EMERGENCY VEHICLE PREEMPTION,
4
EACH
�x�•
EMITTER KIT
`SC��%•
5
DETECTOR CABLE 3C/20GA.
853
LFT
Z,W
1 V6 • �;°
6
FLASHING BEACON WARNING SIGN
2
EACH
�r
I v ��
ASSEMBLY
dzlZ� ���'
7
CONDUIT, PVC, 2 IN. SCHEDULE 80
135
LFT
8
PEDESTRIAN PUSH BUTTON, NON-APS
2
EACH
Z.l V"
__
���•
9
SIGNAL CABLE, CONTROL, COPPER
875
EACH
1 So"
3C/14GA
•
10
SIGNAL POLE FOUNDATION 24 IN. X 24
2
EACH
4�O rJ0
IN. X 36 IN.
`
Of
DIVISIONBTOTAL
y/Zss, SJ
DIVISION A TOTAL 1343 t 011. V
DIVISION B TOTAL q l 50S(1
PROJECT TOTAL - DIVISIONS A-B
Bidder (Firm): 6t—ro •! o - G
Address: r ..
City/State/Zip: !1! Telephone Number: 1
(Signature)
(Printed Name of Person Signing)
Version 7/20/2018 Contractor's Bid for Public Works - 9 117-120A
BOARD OF PUBLIC WORKS
CITE OF SOUTH BEND INDIAN.A.
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 26th day of February, 2019, by and between,
Pemberton Davis Electric, Inc., 916 E. McKinley Ave., Mishawaka, IN 46545, HEREINAFTER
called the "Contractor", and the Board of Public Works herein called the 'Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid
Proposal, all of which are set forth as a part of this Contract, for:
PROJECT NO.: 117-120A
DESCRIPTION: MISHAWAKA AVE. TRAFFIC SIGNALS AT FIRE STATION
COMPLETION DATE:
AMOUNT:,
FUNDING:
NO. 9
SEE SPECIFICATIONS
NTE $171,285.37; DIVISIONS A AND B
LRSA TRAFFIC SIGNAL MAINTENANCE/EMS CAPITAL
The total bid for this improvement were those prices as received and accepted by the Board on the
February 12, 2019.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BOARD OF PUBLIC WORKS PEMBERTON DAVIS ELECTRIC,
INC.
Gary A.mmGil m President Elizabeth A. Maradik Member , Printed Name
1( "�� ,
Suzanna M. Fritz erg, Laura O'Sullivan, Member Signature
.. �
Therese J. Dbrau,"Member '-'Attest: Linda
Clerk
CERTIFICATION (To be completed if Contractor is a Corporation)
I, , certify that I am Secretary of the Corporation named as
Contractor herein; that who signed this Agreement on behalf of the Contractor
was then of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Secretary Corporate Seal
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date February,18 2019
..........
Name Roger Nawrot
Department
Division/Bureau
Public Works
Engineering
BPW Date February 26, 2019 Phone Extension 5932
�zWw mwwi iuruimmmmmimimmmmioMPW,mmmmmmnmummuumumwmmmnmmmimioummmmuuuuuuuum umumwrr�ama�r znnmrvwm�mmm,�mw nr rrre a�;
Required Prior to SubmittaltoBoard
Legal ❑ Attorney Name: Clara McDaniels
Controller Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing El Michael Schmidt
Check the
LJ Agreement
❑ Professional Services
Bid Opening
El Quote Opening
Change Order No.
Ease/Encroach.
Other:
�ropriate Item T r _ .
[� Contract
Resolution
® Bid Award
❑ Quote Award
❑ C/O &PCANo.
_
E] Traffic Control:
Company or Vendor Name
New Vendor
MBE/WBE Contractor
MBE/WBE Contractor Requested
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
Current Percent of Change:
New Amount
Total Percent of Change:
Copy
Original
R
E
Ll
❑
fired for All Submissions
Proposal
❑ Req. to Advertise
uired Information
❑ PCA
Addendum
❑ Title Sheet
If Yes, Approved by Purchasin
)an _
nals at Fire Station No. 9
Division A-LRSA Trafficmmmmmignammmmm aint. Division -EMS Capital Fund.
251.0608.431.36.67 287.0902.422.02
$130,027.87.....$41,22.5m..�5.w_.........................._�_
.......................................................................................................................................................................w�w�......—
Not to Exceed
Dispersal After A