HomeMy WebLinkAbout6B (13)� 6 (13)
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Community & Economic Development': '
1200 County -City Building, 227 West Jefferson, South Bend, Indiana 46601 -1830 Phone 574/235 -9371 Fax 574/235 -9021
To: Redevelopment Commission, Board of Public Works
From: Bill Schalliol Bz�_
Subject: Resolution 3067 and
Amendment to the Addendum To Master Agency Agreement
Commerce Drive and Sheridan and Lincolnway Project, Supplement #1
Date: August 13, 2012
Attached to this memorandum is Resolution 3067 and Amendment to the Addendum To Master
Agency Agreement for the Commerce Drive and Sheridan and Lincolnway Project, Supplement #1.
The purpose of this supplement is to provide additional on -site work to identify and verify utility
locations on both Commerce and Sheridan. Additionally, the projects (originally two separate
projects) will be merged into one document for bidding purposes and the Rule 5 Permit for IDEM will
be modified to reflect this change. The total budget scope change is estimated at $6,500.
Staff requests approval of Resolution 3067 and the Addendum To Master Agency Agreement for the
Commerce Drive and Sheridan and Lincolnway Project, Supplement #1.
What We Do Today Makes A Difference!
RESOLUTION NO. 3067
RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION
APPROVING AND AUTHORIZING THE EXECUTION OF AN AMENDMENT
TO THE ADDENDUM TO THE MASTER AGENCY AGREEMENT
(Commerce Drive and Sheridan and Lincolnway Project - Supplement #1)
(2685 -2010; 2686 -2010)
WHEREAS, effective January 1, 2012, the South Bend Department of
Redevelopment, acting by and through its Redevelopment Commission (the
"Commission ") and the South Bend Board of Public Works (the "BPW ") entered into a
Master Agency Agreement which authorized the BPW to act as agent for and on behalf
of the Commission for certain projects during 2012; and
WHEREAS, effective January 1, 2012, the Commission and the BPW entered
into a Master Agency Agreement which authorized the BPW to act as agent for and on
behalf of the Commission for the limited purpose of contracting for and managing the
completion of existing Projects; and
WHEREAS, pursuant to the Master Agency Agreement, the Commission added
the Commerce Drive Project to the Master Agency Agreement by way of an Addendum
on June 18, 2010; and
WHEREAS, pursuant to the Master Agency Agreement, the Commission added
the Sheridan and Lincolnway Project to the Master Agency Agreement by way of an
Addendum on June 18, 2010; and
WHEREAS, the Commission desires to amend the Addendum by way of this
Amendment.
NOW, THEREFORE, BE IT RESOLVED by the South Bend Redevelopment
Commission as follows:
Section 1. The Commission hereby approves the Amendment to the
Addendum to the Master Agency Agreement (Commerce Drive and Sheridan and
Lincolnway Project - Supplement #1) and hereby authorizes its execution in substantially
the form attached hereto with such changes as the Commission may deem necessary or
appropriate upon the advice of counsel, said execution thereof to be conclusive evidence
of the Commission's approval of such changes. The Clerk is hereby directed to file a
copy of this Amendment to the Addendum with the BPW.
Section 2. This Resolution shall be in full force and effect after its adoption
by the Commission.
Section 3. Commission staff members are authorized to execute on behalf of
the Commission any documents necessary to carry out the intent of this resolution.
ADOPTED at a meeting of the South Bend Redevelopment Commission held on
August 16, 2012, at 9:30 a.m., in Room 1308, County -City Building, South Bend,
Indiana 46601.
CITY OF SOUTH BEND,
DEPARTMENT OF
REDEVELOPMENT
South Bend Redevelopment Commission
ATTEST:
South Bend Redevelopment Commission
AMENDMENT TO THE ADDENDUM TO THE
MASTER AGENCY AGREEMENT
(Commerce Drive and Sheridan and Lincolnway Project - Supplement #1)
(2685 -2010; 2686 -2010; 3067 -2012)
This Amendment to the Addendum to the Master Agency Agreement (this
"Amendment "), made and entered into as of the 28th day of August, 2012, by and
between the South Bend Department of Redevelopment, acting by and through its
Redevelopment Commission (the "Commission ") and the City of South Bend, Indiana, a
municipal corporation duly organized and existing pursuant to the laws of the State of
Indiana, acting by and through its Board of Public Works (the "BPW ") for purposes of
the Commission designating the BPW to act as the Commission's agent to undertake the
Commerce Drive and Sheridan and Lincolnway Project - Supplement #1 (the "Project ")
WHEREAS, effective January 1, 2012, the Commission and the BPW entered
into a Master Agency Agreement which authorized the BPW to act as agent for and on
behalf of the Commission for certain projects during 2012; and
WHEREAS, effective January 1, 2012, the Commission and the BPW entered
into a Master Agency Agreement which authorized the BPW to act as agent for and on
behalf of the Commission for the limited purpose of contracting for and managing the
completion of existing Projects; and
WHEREAS, pursuant to the Master Agency Agreement, the Commission added
the Commerce Drive Project to the Master Agency Agreement by way of an Addendum
on June 18, 2010; and
WHEREAS, pursuant to the Master Agency Agreement, the Commission added
the Sheridan and Lincolnway Project to the Master Agency Agreement by way of an
Addendum on June 18, 2010; and
WHEREAS, the Commission desires to amend the Addendum by way of this
Amendment.
NOW, THEREFORE, in consideration of the mutual covenants and promises
contained herein, and for other good and valuable consideration, the receipt of which is
hereby acknowledged, the BPW and the Commission agree as follows:
The Commission hereby empowers and appoints the BPW, pursuant to the
Master Agency Agreement, to act as the Commission's agent for the limited purpose of
contracting for and managing the completion of the Project, the scope of said Project
being originally described in "Exhibit A ", and now amended as described in "Exhibit B ",
attached hereto and made a part hereof.
2. All of the terms and conditions of the Master Agency Agreement shall
control this appointment and this Addendum shall be attached to the Master Agency
Agreement.
3. Commission staff members are authorized to execute on behalf of the
Commission any documents necessary to carry out the intent of this resolution.
IN WITNESS WHEREOF, the undersigned execute this Addendum to Master
Agency Agreement to be effective as of the date first written above.
(Signature Page Follows)
CITY OF SOUTH BEND,
DEPARTMENT OF
REDEVELOPMENT
South Bend Redevelopment Commission
ATTEST:
South Bend Redevelopment Commission
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
Gary Gilot, President
Don Inks, Member
Kathryn Roos, Member
Mark Neal, Member
Michael Mecham, Member
ATTEST:
Linda Martin, Clerk
Exhibit "A"
COMMERCE DRIVE PROJECT
See attached Proposal from Ken Herceg & Associates dated April 19, 2010
Approved by the Board of Public Works on June 28, 2010
SHERIDAN AND LINCOLNWAY PROJECT
See attached Proposal from Ken Herceg & Associates dated April 19, 2010
Approved by the Board of Public Works on June 28, 2010
HERCEG KEN HERCEG & ASSOCIATES, INC.
ENGINEERS, ARCHITECTS & LAND SURVEYORS
April 19, 2010
Mr. Bill Schalliol, City Planner
Community and Economic Development
City of South Bend
1316 County /City Building
227 West Jefferson Blvd.
South Bend, IN 46601
RE: SUPPLEMENTAL AGREEMENT NO. 3
EXTENSION OF COMMERCE DRIVE INTO SHERIDAN,
EXTENSION OF VOORDE DRIVE TO AIRPORT
Dear Bill:
Kenneth P. Herceg, P.E., L.S.
Nitin V. Tlmble, P.E., L.S.
Timothy J. Wall, AIA, LEED AP
John E. DeLee, P.E.
Brian W. W. Thomason, P.E.
As requested by you, please find two executed copies of the above referenced supplemental
agreement.
This SUPPLEMENTAL AGREEMENT effort involves Right of Way acquisition effort for 3
temporary right of way parcels along proposed Commerce Drive extension. (See attached
mark -up plans). The proposal fee is estimated at $12,675.00
The above noted SUPPLEMENTAL AGREEMENT includes the following scope of work
items:
1. For Commerce Drive Extension,
Undertake Title Search, Prepare legal descriptions and sketches, appraisal problem
analysis, appraisals and review appraisals, buy and record all 3 temporary right of
way parcels
We intend to use the services of sub - consultants, Rick Pitts, Dick McCloskey and Roy
Buskirk for appraisal, problem analysis /appraisal review and negotiations /buying services
respectively. These sub - consultants have previously undertaken right of way acquisition
work for the City of South Bend.
1 of 2
211 W. Washington Street, Suite 2100 P.O. Box 547
South Bend, Indiana 46601 Niles, Michigan 49120
Phone: (574) 288 -4580 Fax: (574) 288 -0195 Phone: (269) 684 -4580 Fax: (574) 288 -0195
Mr. Bill Schaliiol Page 2 of 2
SUPPLEMENTAL AGREEMENT NO. 3 April 19, 2010
EXTENSION OF COMMERCE DRIVE INTO SHERIDAN,
EXTENSION OF VOORDE DRIVE TO AIRPORT
Please give us a call, if you have any questions.
Sincerely,
Nitin V. Timble, P.E., L.S.
V.P., Operations
NT /nvt
cc: Carl Littrell, PE, City Engineer, South Bend
File 2004 -130
K:1 20041 1301General\SupplementalslCover Letter AGREEMENT Supp#3 04 19 2010.doc
CHERCEG KEN HERCEG & ASSOCIATES, INC.
ENGINEERS, ARCHITECTS & LAND SURVEYORS
Kenneth P. Herceg, P.E., L.S.
Nitln V. Timble, P.E., L.S.
April 19, 2010 Timothy J. Wall, AIA, LEER AP
Mr. Carl Littrell, PE
City Engineer
City of South Bend
County /City Building
227 West Jefferson Blvd.
South Bend, IN 46601
SUPPLEMENTAL AGREEMENT NO. 3
John E. DeLee, P.E.
Brian W. W. Thomasen, P.E.
CITY OF SOUTH BEND
EXTENSION OF COMMERCE DRIVE INTO SHERIDAN,
EXTENSION OF VOORDE DRIVE TO AIRPORT
In accordance with our contract dated October 10, 2004, and signed by the Board of Works on
October 11, 2004, Section 3.D. and the following additional services have been requested of
Ken Herceg & Associates, Inc. (ENGINEER) by the City of South Bend (CITY).
WHEREAS, The CITY has directed the ENGINEER to undertake right of way acquisition) of
temporary right of way parcels necessary for the construction of improvements
along proposed Commerce Drive extension; and
WHEREAS, The CITY has directed the ENGINEER to prepare legal descriptions and
sketches; provide appraisal problem analysis, appraisals and review appraisals,
buyer services, project management services, stake -out and recording services
per the Commerce Drive Extension Plans;
NOW, therefore, the CITY and ENGINEER amend the original agreement as follows:
In SECTION 3, PART A,
Add:
13. Title Search, R/W Engineering, appraisal analysis, appraisal and review
appraisals, buying, stake -out, recording and project management services(24
temporaryparcels) ....................................... ...............................
.................................................. ............................... $12,675.0 0
TOTAL PHASE I — Commerce Drive ........................ $449;784 -08 $162,469.00
Revise:
TOTAL COST OBLIGATION OF THIS AGREEMENT SHALL NOT EXCEED
$339,820.08 $352,504.00 FOR COMMERCE DRIVE, FOR VOORDE DRIVE, AND FOR
DRAINAGE DESIGN UNLESS MUTUALLY AGREED UPON AND APPROVED IN
WRITING BY THE CITY.
Page 1 of 3
211 W. Washington Street, Suite 2100 P.O. Box 547
South Bend, Indiana 46601 Niles, Michigan 49120
Phone: (574) 288 -4580 Fax: (574) 288 -0195 Phone: (269) 684 -4580 Fa (574) 288 -0195
Mr. Carl Littrell Page 2 of 3
SUPPLEMENTAL AGREEMENT NO.3 April 20, 2010
EXTENSION OF COMMERCE DRIVE INTO SHERIDAN AVENUE
EXTENSION OF VOORDE DRIVE FROM AIRPORT TO SHERIDAN AVENUE
In SECTION 3, PART B, CHANGE
Following the words
"PAYMENTS"
Change the first paragraph to read (old new):
The ENGINEER shall receive as payment for the work performed under this Agreement,
the lump sum fee of $339 $352,504.00 for Phase I, II & III unless a modification
of the Agreement is approved by the CITY in accordance with Sections 3.C. and 6.
In APPENDIX "B "- REVISED, Dated Oct. 19, 2005
Add the following:
PART L•I Right of Way Acquisition
t. Title Search
2. Prepare right of way legal descriptions and sketches
3. Prepare appraisal problem analysis
4. Prepare appraisals and appraisal reviews
5. Parcel stake -out
6. Negotiations and buying
7. Recording of parcels
8. Project Management of appraiser, review appraiser and buyer
End of Addition
In APPENDIX "C":
Delete:
In APPENDIX "D" (old new):
In SCHEDULE
Revise:
The schedule shall remain the same except that "Notice to Proceed" shall be the date of
approval of Supplement Agreement No. 2- 3.
Add:
Parcels to be acquired and recorded within four (4) months of the approval of the
supplemental agreement No. 3. Parcels which may require the City to move toward
condemnation may take longer time.
CH E R C(-E: G KEN HERCEG & ASSOCIATES, INC.
ENGINEERS, ARCHITECTS & LAND SURVEYORS
April 19, 2010
Mr. Carl Littrell, PE
City Engineer
City of South Bend
County /City Building
227 West Jefferson Blvd.
South Bend, IN 46601
SUPPLEMENTAL AGREEMENT NO. 2
Kenneth P. Herceg, P.E., L.S.
Nitin V. Timble, P.E., L.S.
Timothy J. Wall, AIA, LEED AP
John E. DeLee, P.E.
Brian W. W. Thomasen, P.E.
CITY OF SOUTH BEND
SHERIDAN AVENUE IMPROVEMENTS AND
DRAINAGE IMPROVEMENTS AT LINCOLN WAY WEST
In accordance with our contract dated April 9, 2007, Section 3.C. and 6 the following additional
services have been requested of Ken Herceg & Associates, Inc. (ENGINEER) by the City of
South Bend (CITY).
WHEREAS, The CITY has directed the ENGINEER to undertake right of way acquisition of
temporary and permanent right of way parcels necessary for the construction of
improvements along Sheridan Avenue and Lincoln Way West; and
WHEREAS, The CITY has directed the ENGINEER to prepare legal descriptions and
sketches; provide appraisal problem analysis, appraisals and review appraisals,
buyer services, project management services, stake -out and recording services
per the Sheridan Avenue Plans and Lincoln Way West Plans;
NOW, therefore, the CITY and ENGINEER amend the original agreement as follows:
In SECTION 3, PART A,
Add:
9b. Title Search, R/W Engineering, appraisal analysis, appraisal and review
appraisals, buying, stake -out, recording and project management services
(24 temporary parcels) ................................. ...............................
............................ ............................... .................... $106.760.00
TOTAL SHERIDAN AVENUE IMPROVEMENTS .....$16'4,2$4.00 $261,044.00
Add:
17b. Title Search, Appraisal analysis, appraisal and review appraisals, buying, stake-
out, recording and project management services(8 temporary and permanent
parcels) ..................................... ............................... 160,040.00
TOTAL DRAINAGE ALONG LINCOLN WAY WEST.. $49,034.00 $109,074.00
Revise:
TOTAL COST .................................... ............................... $240,993.00 $370,118.00
Page 1 of 3
211 W. Washington Street, Suite 2100 P.O. Sox 547
South Bend, Indiana 46601 Niles, Michigan 49120
Phone: f674) 288 -4580 Fax: (574) 288 -0195 Phone: (269) 684 -4580 Fax: (574) 288 -0195
Mr. Carl Littrell Page 2 of 3
SUPPLEMENTAL AGREEMENT NO.2 April 19, 2010
SHERIDAN AVENUE IMPROVEMENTS AND
DRAINAGE IMPROVEMENTS AT LINCOLN WAY WEST
Revise:
TOTAL COST OBLIGATION OF THIS AGREEMENT SHALL NOT EXCEED
$8;993.00 $363,598,00 UNLESS MUTUALLY AGREED UPON AND APPROVED IN
WRITING BY THE CITY.
In SECTION 3, PART B, CHANGE
The following items as follows (9W new):
The ENGINEER shall receive as payment for the work performed under this Agreement,
the lump sum fee of $28;;893:00- $370,198.00 unless a modification of the Agreement
is approved by the CITY in accordance with Sections 3.C. and 6.
In APPENDIX "B ":
Add:
PART K -1
Add:
1.
Title search
2.
Prepare right of way legal descriptions and sketches
3.
Prepare appraisal problem analysis
4,
Prepare appraisals and appraisal reviews
5.
Parcel stake -out
6.
Negotiations and buying
7.
Recording of parcels
8.
Project Management of appraiser, review appraiser and buyer
PART K -II
Add:
1.
Title search
2. Prepare appraisal problem analysis
3. Prepare appraisals and appraisal reviews
4. Parcel stake -out
5. Negotiations and buying
6. Recording of parcels
7. Project Management of appraiser, review appraiser and buyer
In APPENDIX "C ":
Delete:
In APPENDIX "D ":
In SCHEDULE
After:
Tracings to be completed within fifteen (15) days after final plan approval.
Mr. Carl Littrell Page 3 of 3
SUPPLEMENTAL AGREEMENT NO.2 April 19, 2010
SHERIDAN AVENUE IMPROVEMENTS AND
DRAINAGE IMPROVEMENTS AT LINCOLN WAY WEST
Add:
Parcels to be acquired and recorded within six (6) months of the approval of the
supplemental agreement. Parcels which may require the City to move toward
condemnation may take longer time.
All other terms and conditions of the original agreement remain unchanged.
These amounts are an increase of $166,800.00 over the original agreement and previous
supplemental agreement.
If this SUPPLEMENTAL AGREEMENT is acceptable, please execute this document as a
contract and deliver one signed copy to this office for immediate action.
PROPOSED AND AGREED TO THIS
19TH DAY OF APRIL, 2010 BY
KEN HERCEG & ASSOCIATES, INC.
KPH /hd h
cc: Bill Schalliol, City Planner
File 2007 -105
K \2007\105 Sheridan Road\SupplementaKNoMSA 2R.doc
THE TERMS AND CONDITIONS OF
THIS ADDITIONAL SERVICES
AGREEMENT ARE ACCEPTED
AS A CONTRACT THIS DAY
OF .2010.
CITY OF SOUTH BEND
Carl P. Littrell
Gary A. Gilot
Donald E. Inks
" • u
Community & Economic Development
1200 County -City Building, 227 West Jefferson, South Bend, Indlana 46601 -1830 Phone 574/235 -9371 Fax 5741235 -9021
To: Redevelopment Commission and Board of Public Works
From: Bill Schalliol, Economic Development Planner
Subject: Commerce- Lincolnway-S he ridan Project
Date: June 15, 2010
Attached to this memorandum is Resolution 2685, Resolution 2686 and two Addendums to
the Master Agency Agreement between the Redevelopment Commission and the Board of
Public Works. The purpose of this staff report is to give an overview of the Commerce -
Lincolnway- Sheridan project and the current status of the work in Airport Industrial Parks 1
& 2.
In 2003, the City began exploring ways to revitalize the industrial parks surrounding the
South Bend Regional Airport. The Airport Industrial Parks 1 and 2 developed southeast of
the airport and Parks 3 and 4 northeast of the airport had some vacancy issues,
infrastructure improvement needs, and some general coordination. As part of the work plan
that was developed, the City undertook several infrastructure projects including the
extension of Voorde Drive, intersection improvement of Bendix & Lathrop and Bendix &
Voorde. Additionally, there was a plan developed to extend Commerce Drive to Sheridan,
improve Sheridan Drive, and coordinate a master drainage plan at a new pond constructed
along Sheridan.
The two attached Resolutions and the related Addendums relate to the final elements of
this project.
Resolution 2685 is related to the extension of Commerce Drive into Sheridan. The project
has been designed, right of way and property has been acquired and the attached
professional services proposal will allow for the services related to the acquisition of three
temporary right of way easements for this project. The original project that this
Supplemental Agreement No. 3 will amend is originally dated October 10, 2004. The total
amount of professional services required in this proposal is $12,675.00. The proposal
amount only includes the professional services and does not include the actual cost of the
right of way needed to be acquired for this project.
Resolution 2686 is related to Sheridan Avenue Improvements and Drainage Improvements
at Lincoln Way West. The project has been designed, but the purpose of this proposal is to
get the necessary professional services to acquire all permanent and temporary right of way
for the project. There are 8 permanent takes and 32 temporary right of way easements that
What We Do Today Makes A Difference!
need to be obtained for this project. The original project that this Supplemental Agreement
No. 2 will amend is originally dated April 9, 2007. The total amount of professional services
required in this proposal is $162,469.00. The proposal amount only includes the
professional services and does not include the actual cost of the right of way needed to be
acquired for this project.
Over the past several years since the start of this project we have seen several new
businesses move into this park area as well as many business expansions. The major
expansion of Stanz Foodservice which employees 170 workers, the relocation of Fortis
Plastics which employees 126 workers, and the relocation of smaller local businesses like
Enzyme Research and Danch, Harper & Associates into the area are indicators that the
improvements in the area have been a strong part of the ability to retain and attract new
businesses to the area.
Staff requests approval of both Resolution 2685 and 2686 to move these important
infrastructure projects forward.
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date June 18, 2010 Department
BPW Date June 28, 2010 Phone
C &ED
235 -5842
Name Bill Schalliol
o Legal ® Attorney Name Lawrence Meteiver
°6�' a _� Controller review is required for all Contracts $5,000.00 or more
o Controller ® and greater than one year in length per the City Purchasing
Policy
Y
Other Appropriate Reviewers ❑
Company or Vendor Name
Project Name
Project Number (E9 9.L_
Funding Source _
Account No.
Amount
Terms of Contract
Purpose /Description
Amount of
Previous Amount
Current Percent of Chan
New Amount
Total Percent of Change
PO No.
Addendum to Master
Sheridan and Linclon
_ HQ -04l
AEDA
324 -1050460 -41.01
$ 166,800.00
Addendum to Master Agency Agreement to allow for fundina for
Professional services contract for right -of -way services related to
Sheridan and Lincolnway Proiect
Increase I $
Decrease $
Copy Original
❑ ® Cheryl Phipps, C &ED
® ❑ Bill Schalliol, C &ED -ED
Agreement
Claim
Contract I Prop osal Addendum
Bid Award Rea. to Advertise Title Sheet
Bid Opening
Quote Opening
Quote Award
Ch Order No.
C/O & PCA No. pCq
Ease. /Encroach.
Traffic Control Resolution
Other:
Company or Vendor Name
Project Name
Project Number (E9 9.L_
Funding Source _
Account No.
Amount
Terms of Contract
Purpose /Description
Amount of
Previous Amount
Current Percent of Chan
New Amount
Total Percent of Change
PO No.
Addendum to Master
Sheridan and Linclon
_ HQ -04l
AEDA
324 -1050460 -41.01
$ 166,800.00
Addendum to Master Agency Agreement to allow for fundina for
Professional services contract for right -of -way services related to
Sheridan and Lincolnway Proiect
Increase I $
Decrease $
Copy Original
❑ ® Cheryl Phipps, C &ED
® ❑ Bill Schalliol, C &ED -ED
Exhibit "B"
COMMERCE DRIVE AND SHERIDAN AND LINCOLNWAY PROJECT
SUPPLEMENT #1
See attached Proposal from Ken Herceg & Associates dated August 3, 2012
C--�
CEG
August 3, 2012
KEN HERCEG & ASSOCIATES, INC.
ENGINEERS, ARCHITECTS & LAND SURVEYORS
Mr. Bill Schalliol, City Planner
Community and Economic Development
City of South Bend
1316 County /City Building
227 West Jefferson Blvd.
South Bend, IN 46601
Kenneth P. HerM, P.E., L.S.
Nitin V. Timble, P.E., LS.
Timothy J. Wall, AIA, LEED AP
John E. DeLee, P.E.
Brian W. W. Thomasen, P.E.
RE: ADDITIONAL PROFESSIONAL SERVICES FOR
COMMERCE DRIVE EXTENSION/ CITY PROJECT NO. 106 -083
SHERIDAN AVENUE IMPROVEMENTS & DRAINAGE IMPROVEMENTS
AT LINCOhNWAY WEST / CITY PROJECT NO. 107 -039
Dear Bill:
We were directed in our meeting at the Public Works offices on July 30, 2012 to prepare
combined Erosion and Sediment Control plans and obtain a single Rule 5 permit for a
phased construction of referenced projects. Further, NIPSCO has requested field stake out
of right ,of way for their relocation efforts. We would like to outline below our scope and fees
for this effort.
A. Obtain One Rule 5 Permit by combining Commerce Drive & Sheridan/LWW projects as
Phase 1 and Phase 2 projects
1. Prepare a combined Title Sheet with indexes to Phase 1 Commerce Drive
And Phase 2 Sheridan Avenue /LWW construction plan.
2. Prepare and attach Combined Erosion & Sediment Control Plans for Phase 1
Commerce Drive And Phase 2 Sheridan Avenue /LWW after the new Title sheet.
3. Retain existing title sheets without the signatures to demarcate Phase I and II plans.
4 Obtain Soil & Water Conservation District's approval.
5 Advertise project in newspaper.
6 Prepare Rule 5 permit application and submit to IDEM.
7 Obtain IDEM's notice of sufficiency.
Fee: $4000.00 (inclusive of SWCD review and IDEM application fee)
1 of 2
211 W. Washington Street, Suite 2100 P.O. Bout 547
South Bend, Indiana 46601 Niles, Michigan 49120
Phone: (574) 288 -4580 Fax: (674) 288 -0195 Phone: (269) 684 -45W Fax. (574) 288 -0195
Mr. Bill Schalliol Page 2 of 2
SUPPLEMENTAL AGREEMENT NO. 2 August 3, 2012
SHERIDAN AVENUE IMPROVEMENTS &
DRAINAGE IMPROVEMENTS AT LINCOLN WAY WEST
B. Modify 2 bid documents in to one bid document with Phases 1 and 2
Fee: 500.00
C. Field stake out of right of way for NIPSCO
Fee: Survey fee at $130.00 per hour not to exceed a total fee of $2000.00
Total Fee request: $6500.00
Please provide us your approval unless you have any questions or clarifications.
Your authorization will allow us to proceed with Rule 5 permit and RW staking.
Thank you.
Sincerely,
`'L
Nitin V. Timble, P.E., L.S.
V.P., Operations
NT /nvt
cc: Patrick Henthorn, PE, Assistant City Engineer, South Bend
File 2007 -105
KA20071105 Sheridan Road\SupplementallNo.2\Letter Rule 5_080212.doc