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HomeMy WebLinkAbout2 AgendaSOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING July 26, 2012 9:30 a.m. 227 West Jefferson Boulevard Presiding: Marcia I. Jones, President South Bend, Indiana 1. ROLL CALL Members Present: Ms. Marcia Jones, President Dr. David Varner, Vice President Mr. Donald Alford, Secretary Mr. John Stancati Members Absent: Mr. Greg Downes Mr. Henry Davis Legal Counsel: Mr. Lawrence Meteiver, Esq. Redevelopment Staff: Mr. Don Inks, Director Mrs. Cheryl Phipps, Recording Secretary Mr. Bill Schalliol, Economic Development Specialist Mr. David Relos, Economic Development Specialist Mr. Jitin Kain, Economic Development Specialist Ms. Ann Kolata, Senior Economic Development Specialist Ms. Debrah Jennings, Property Manager Others Present: Mr. Scott Ford, Executive Director Ms. GlendaRae Hernandez Ms. Mo Miller Ms. Kyna Doaks Mr. David Hodges 2. APPROVAL OF MINUTES A. Approval of Minutes of the Regular Meeting of Thursday, July 12, 2012. Upon a motion by Mr. Varner, seconded by Mr. COMMISSION APPROVED THE MINUTES OF THE Alford and unanimously carried, the Commission REGULAR MEETING OF THURSDAY, JULY 12, approved the Minutes of the Regular Meeting of 2012. Thursday, July 12, 2012. South Bend Redevelopment Commission Regular Meeting —July 26, 2012 3. APPROVAL OF CLAIMS Redevelopment Commission Claims submitted July 26, 2012 for approval. 324 AIRPORT AREA BSA Life Structures BSA Life Structures Grinsfelder Associates Architects Selge Construction Co., Inc. Tri County News South Bend Tribune Plew Shadley Racher & Braun LLp DLZ South Bend Water Works Towne Inc. South Bend Parks & Recreation Faegre Baker Daniels City of South Bend Daniel L. Todd & Angnes M Todd Hull & Associates, Inc. Hull & Associates, Inc. 420 FUND TIF DISTRICT -SBCDA GENERAL CB Richard Ellis City of South Bend South Bend Parks & Recreation South Bend Water Works 422 TIF DISTRICT WEST WASHINGTON South Bend Parks & Recreation 426 CENTRAL MEDICAL The Troyer Group DLZ 7,066.22 Ignition Pk Energy Feasibility Study 6,400.00 Ignition Pk Ph IA Infrastr. Design 2,167.90 New Facility for the Animal Shelter 550,385.40 Ignition Pk Ph IA 58.71 Notice to Bidders 109.60 Notice to Bidders 342.13 Studebaker Cost Recovery / Environmental 1,610.00 Engineering Work 149.23 Sprinkler 738.00 513 S Michigan St. 5,090.00 Mowing Services 246.00 Legal Service 26,380.00 1st & 2nd Quarter 2012 Legal Services 227.50 Acquisition of Right of Way for the Olive Rd 14,397.91 GWA for VRP - Area A & B 59,126.80 MW /SVP Installation & BWP Prep Ignition Pk 594.43 Management Fee LaSalle Hotel 8,795.00 1st & 2nd Quarter 2012 Legal Services 730.00 Mowing Services 37.87 325 S Lafayette Blvd 210.00 Mowing Services SB- Farade Studies 6,200.00 Olive Rd/Pine Rd 430 FUND SOUTH SIDE DEVELOPMENT TIF AREA #1 South Bend Parks & Recreation 330.00 Wightman Petrie 105.00 Lawson - Fisher Associates P.C. 8,205.01 Christopher B. Burke Engineering, LLC 35,145.19 433 REDEVELOPMENT ADMINISTRATION GENERAL Faegre Baker Daniels $ 734,847.90 K Mowing Services Burke /Williams Mapping resurface Model S. Main to Lafayette Survey Fellows St Improvements Ph II Legal Services South Bend Redevelopment Commission Regular Meeting —July 26, 2012 3. APPROVAL OF CLAIMS (CONT.) Upon a motion by Mr. Varner, seconded by Mr. Alford and unanimously carried, the Commission approved the Claims submitted July 26, 2012, and ordered checks to be released. 4. COMMUNICATIONS There were no Communications. 5. OLD BUSINESS There was no Old Business. 6. NEW BUSINESS A. South Bend Central Development Area (1) Staff report on curb and sidewalk work on west side of Hill Street between LaSalle and Colfax. Mr. Kain noted the East Bank Phase 3 Sewer Separation project is currently underway. This phase is expected to take several months to implement and impacts both commercial and residential areas in the East Bank Village. One impacted area is Hill St. between LaSalle and Colfax where the Commission also owns an approximately 0.5 acre lot. The CSO work will focus primarily on the east side of Hill St. and include the removal of asphalt and sidewalks to install new sewer pipes. New curbs and sidewalks will be installed on the east side of the street. Staff believes this is a good opportunity to repair the sidewalk and treelawn area on the west side of the street along the Commission owned property. Staff further recommends that a small portion of sidewalk and treelawn COMMISSION APPROVED THE CLAIMS SUBMITTED JULY 26, 2012, AND ORDERED THE CHECKS TO BE RELEASED THERE WERE NO COMMUNICATIONS THERE WAS NO OLD BUSINESS South Bend Redevelopment Commission Regular Meeting —July 26, 2012 6. NEW BUSINESS (CONT.) A. Tax Abatement (1) continued... by Access Imprinted Sportswear also be replaced on the west side of the street. The sidewalks on the west side along the Commission property are in dilapidated condition, posing as trip hazards to neighbors. A relatively small investment can help clean up and support the work of existing residential and commercial properties. Staff recommends repair of the sidewalk and treelawn area on the west side of Hill St. between LaSalle and Colfax. The work will involve the following: 1. Sidewalk removal and replacement 2. Removal and replacement of driveway approach 3. Removal and replacement of trees 4. Treelawn The cost of the services has been estimated to be $11,600, which includes a 10% contingency. This will greatly improve the Hill St. area and help the work of existing businesses and residents. Staff requests approval of the use of South Bend Central Development Area TIF in an amount not to exceed $11,600. Upon a motion by Mr. Alford, seconded by Mr. Varner and unanimously carried, the Commission approved the expenditure of $11,600 for new sidewalks along Hill Street to compliment the current work between LaSalle and Colfax on the west side. 4 COMMISSION APPROVED THE EXPENDITURE OF $11,600 FOR NEW SIDEWALKS ALONG HILL STREET TO COMPLIMENT THE CURRENT WORK BETWEEN LASALLE AND COLFAX ON THE WEST SIDE. South Bend Redevelopment Commission Regular Meeting —July 26, 2012 6. NEW BUSINESS (CONT.) A. South Bend Central Development Area (2) Authorization for installation of Orchestra Pit Lift at the Morris Performing Arts Center. Mr. Inks noted that the Redevelopment Commission is being asked to allow the installation of an orchestra pit lift at the Morris Park Performing Arts Center. The Redevelopment Commission has the authority to authorize these alterations in accordance with the terms of a lease for the property between the Redevelopment Commission (Lessee) and the Redevelopment Authority (Owner) entered into May 1, 1997. The letter from the Morris Park Performing Arts Center and Morris Entertainment, Inc., states this project is fully funded in the amount of $210,000 by private funds, including matching funds from the Community Foundation. Additionally, the letter indicates the City's Board of Public Works will serve as the contracting agent and the City Engineering Department will oversee the project. Since there are sufficient funds to complete the project and since the city will oversee contracting and construction, these alterations to the Morris will not reduce the rental value of the project. Accordingly, staff recommends Redevelopment Commission approval. 5 South Bend Redevelopment Commission Regular Meeting —July 26, 2012 6. NEW BUSINESS (CONT.) A. South Bend Central Development Area (2) continued... July 16, 2012 Redevelopment Commission City of South Bend Morris Entertainment, Inc. hereby seeks approval to purchase and have installed an orchestra pit lift inside the theater. The agreement to perform the work on this project was initiated over twenty years ago between the City of South Bend and Morris Entertainment, Inc., a 501[c] 3 corporation. The project has the full support of the management of the Morris Performing Arts Center. The original major restoration/renovation begun on December 31, 1998, reopening the venue in February of 2000 did not include a new orchestra pit lift due to the lack of available funds. The orchestra pit lift project is estimated at $210, 000. Morris Entertainment, Inc. is pleased to report that it has raised all funds necessary to fully finance this final restoration/renovation project, including a matching grant from the Community Foundation of Saint Joseph County, Indiana. Research has been completed on orchestra pit lifts and we are satisfied that the Serapid brand will meet all the requirements and needs of the Morris. Therefore, we seek approval to proceed with the purchase and installation of a new orchestra pit lift. We also wish the Board of Public Works to serve as our agent and the ,n South Bend Redevelopment Commission Regular Meeting —July 26, 2012 6. NEW BUSINESS (CONT.) A. South Bend Central Development Area (2) continued... City's Engineering Department to oversee the project. The project will be fully funded by Morris Entertainment, Inc. A Letter of Redevelopment Commission's approval of the project. Thank you for your prompt attention to this matter. Sincerely, Kevin Dreyer President, Morris Entertainment, Inc. Dennis J. Andres Executive Director, Morris Performing Arts Center Ms. Jones noted that she is involved in another organization that had something to do with this and she took a tour of the Morris and not only does it not. decrease the rentability, it greatly increases it. Right now they manually do the lift and it takes days to set that up. Therefore, the days preceding a performance that requires the lift are not rentable. There are people who want to come in for short performances and the Morris misses many such opportunities to let the facility. This should enhance and increase the Morris's rentability. Upon a motion by Mr. Varner, seconded by COMMISSION APPROVED AUTHORIZATION FOR Mr. Alford and unanimously carried, the INSTALLATION OF ORCHESTRA PIT LIFT AT THE Commission approved authorization for MORRIS PERFORMING ARTS CENTER. installation of Orchestra Pit Lift at the Morris Performing Arts Center. 7 South Bend Redevelopment Commission Regular Meeting —July 26, 2012 6. NEW BUSINESS (CONT.) A. South Bend Central Development Area (3) Resolution No. 3050 accepting the transfer of real property from the South Bend Redevelopment Authority. (Vacant lots in Monroe Park) Mr. Relos noted while preparing to take the remaining seven Housing Development Corporation (HDC) properties in the Monroe Park area through the disposition process, staff discovered there are two vacant lots that should also be taken through this process. Both lots are next to properties with houses on them, and can be combined with those houses when sold. Like the other HDC properties, these lots are titled in the name of the Redevelopment Authority (Authority), and need to be transferred to the Commission for disposition purposes. A resolution authorizing this transfer was approved by the Authority on July 18, 2012. Once both bodies have approved their resolutions, deeds will be prepared to transfer these lots in to the Commission's name. Staff requests approval of Resolution No. 3050. Upon a motion by Mr. Varner, seconded by Mr. Alford and unanimously carried, the Commission approved Resolution No. 3050 accepting the transfer of real property from the South Bend Redevelopment Authority; 518 Rush St. and 632 Lincolnway. 8 COMMISSION APPROVED RESOLUTION NO. 3050 ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE SOUTH BEND REDEVELOPMENT AUTHORITY; 518 RUSH ST. AND 632 LINCOLNWAY. South Bend Redevelopment Commission Regular Meeting —July 26, 2012 6. NEW BUSINESS (CONT.) B. Airport Economic Development Area (1) Proposal for environmental services related to 635 S. Lafayette Blvd. (Ivy Tower building) Ms. Kolata noted that the Commission has entered into an MOU with Union Station Properties that includes environmental remediation at the current Ivy Tower property. That included providing a Phase I and Phase II Environmental Assessment, including assessment of asbestos and lead based paint currently in the building. Recently we have determined. that a third environmental issue, transformers and associated PCBs, will need to be addressed as part of the site clean -up. There are four transformer rooms and each unit within the rooms will need to be investigated and likely need remediation. Also, the concrete floors of the transformer rooms need to be investigated to determine whether PCB contamination is present and, if so, what remediation needs to take place. Weaver Boos was selected to handle the remediation based on their work at the former foundry demolition, handling a complicated remediation in a very efficient manner. Weaver Boos will also assist us in coordinating the remediation work with the rehabilitation of the building by the private developer. The Proposal outlines the following four tasks: 1. Review the environmental information that is currently available and conduct a comprehensive walk Z South Bend Redevelopment Commission Regular Meeting —July 26, 2012 6. NEW BUSINESS (CONT.) B. Airport Economic Development Area (1) continued... 2. through of the property. This task also includes the coring of the floors in the transformer rooms and the analysis of those samples. 3. Prepare bid documents for the remediation work. 4. Provide one hour on -call service during remediation and remediation oversight. 5. Project management and coordination. The work will be billed on a time and material basis. Weaver Boos assumed a two year time frame for all of this work. If it is completed more quickly, then the number of hours billed could be significantly less than the number of hours assumed for this proposal. The cost of the proposal is not to exceed $198,720. The staff recommends approval of this proposal. One of the complicating factors of this project is how to remediate part of the building and make it available on a timely basis for the private development to take place. It needs to be coordinated so that we're not in their way when they'd like to get to a certain part of the building? This proposal covers that coordination as well as on -call service. Mr. Varner asked if this accomplishes the remediation. Ms. Kolata answered no, this is only for the services of Weaver Boos. The remediation itself would be additional i. lull South Bend Redevelopment Commission Regular Meeting —July 26, 2012 6. NEW BUSINESS (CONT.) B. Airport Economic Development Area (1) continued... costs /contracts and would not be completed by Weaver Boos but by outside contractors. This will set the specs.'.It provides the inspection services on the city's behalf to advise how to proceed. Ms. Jones asked, if we would have to wait for their findings before the Redevelopment Commission would know how to wrap our arms around the cost of remediation. Ms. Kolata responded that on the PCB's and the transformers, that is correct. Staff has preliminary estimates on the asbestos and the lead based paint. Mr. Varner asked if this falls in line with the costs associated with removing the PCB's and the transformers in the foundry building. Ms. Kolata responded that it falls in line with the entire environmental consultant project cost. She explained that she misspoke on the foundry building. The transformers had actually been removed by the 'owner. The city had to do the clean up of what was left behind, which included concrete and soil impacted by PCBs. Upon a motion by Mr. Varner, seconded by Mr. Alford and unanimously carried, the Commission approved the proposal from Weaver Boos Consultants for the Ivy Tower facility renovation project, specifically to review the environmental information, prepare bid documents, provide on -call service and do project management and coordination in a not -to- exceed amount of $198,720. 11 COMMISSION APPROVED THE PROPOSAL FROM WEAVER BOOS CONSULTANTS FOR THE IVY TOWER FACILITY RENOVATION PROJECT, SPECIFICALLY TO REVIEW THE ENVIRONMENTAL INFORMATION, PREPARE BID DOCUMENTS, PROVIDE ON -CALL SERVICE AND DO PROJECT MANAGEMENT AND COORDINATION IN A NOT - TO- EXCEED AMOUNT OF $198,720. South Bend Redevelopment Commission Regular Meeting —July 26, 2012 6. NEW BUSINESS (CONT.) B. Airport Economic Development Area (2) Staff report on Data Realty fagade expenses. Mr. Kain noted that on July 26, 2011, the Commission approved the sale of Lot 4 at Ignition Park to Data Realty Northern Indiana, LLC, which is in its final construction stages with an anticipated opening in October 2012. At the same meeting, the Commission also approved the use of the AEDA TIF in the amount of $1,400,000 for the Data Realty building fagade enhancement as well as $77,500 for BSA LifeStructures to prepare fagade concepts and construction documents. The breakdown of the fagade costs and how the Commission is fulfilling its commitment to Data Realty are as follows: Facade Work (Split into two components) Metal panel & screenwall supports, foundation and other materials (Data Realty is purchasing) Metal panels & screenwall Total Facade Work: Commission Participation Purchase metal panels & screenwall Purchase CRAH (Computer Room Air Handling) Equipment Additional purchases yet;to be identified Total Participation: * Staff is in the process of determining options to cover this amount The lowest, responsive bid for the metal panels and screenwall received by the Board of Public Works on 7/24/12 increases the overall fagade costs by $81,315. 12 Actual Bids $ 566,560 $ 914,755 $1,481,315 $ 914,755 $ 347,002 $ 219,558* $1,481,315 South Bend Redevelopment Commission Regular Meeting —July 26, 2012 6. NEW BUSINESS (CONT.) B. Airport Economic Development Area (2) continued... Staff is recommending the following strategy to address the increase in facade costs: 1. Request additional funds from Commission to cover the bid amount and award to lowest responsive bidder. 2. The final invoices from BSA LifeStructures for the facade concepts and construction drawings have come in under budget by $20,002.75. Apply these towards facade costs. 3. Work with Data Realty and approved metal panel bidder to reduce the project scope in order to bring facade costs lower to and if possible within approved amount of $1,400,000. Staff requested the Commission to appropriate an additional $61,312.25 from the Airport Economical Development Area TIF towards the Data Realty facade work. This amount in addition to the construction drawing savings will cover the $81,315 gap and allow the project to be awarded. Upon a motion by Mr. Varner, seconded by Mr. Alford and unanimously carried, the Commission approved funds in the amount of $61,312.25 from the Airport Economical Development Area TIF for Data Realty's additional facade expenses. C. West Washington - Chapin Development Area There was no business in the West Washington - Chapin Development Area. 13 COMMISSION APPROVED FUNDS IN THE AMOUNT OF $61,312.25 FROM THE AIRPORT ECONOMICAL DEVELOPMENT AREA TIF FOR DATA REALTY'S ADDITIONAL FAgADE EXPENSES. THERE WAS NO BUSINESS IN THE WEST WASH INGTON-CHAPIN DEVELOPMENT AREA. South Bend Redevelopment Commission Regular Meeting —July 26, 2012 6. NEW BUSINESS (CONT.) D. South Side Development Area (1) Resolution No. 3058 approving and authorizing the execution of an Amendment to the Addendum to the Master Agency Agreement with the Board of Public Works (Main- Lafayette Corridor Project, Supplement #6) Mr. Schalliol noted that Resolution No. 3058 adds funding to cover demolition services of three structures and related out buildings purchased for the Main - Lafayette Connector project. The three structures proposed for demolition are: • 4101 S. Main St. (DeBuysser parcel — residential structure) • 4219 S. Main St. (Mink parcel — residential structure) • 4043 S. Michigan St. (Premier College of Cosmetology — commercial structpre) The Board of Public Works has sent Notice of Quote letters to area contractors and quotes are to be opened by the Board on August 9. Depending on prices received, the Board will award demolition on the 141h of August. The project is scheduled to be completed by November and all sites will be prepped for the winter season. Staff requests approval of Resolution No. 3058 and the Addendum to the Master Agency Agreement for the Main - Lafayette Corridor Project, Supplement #6. Mr. Varner asked if the construction contracts were bid yet. Mr. Schalliol 14 South Bend Redevelopment Commission Regular Meeting —July 26, 2012 6. NEW BUSINESS (CONT.) D. South Side Development Area (1) continued... responded that bids will be let later this fall because the acquisitions are not all complete. It was put off once because there was not enough critical mass to complete the acquisition. Mr. Varner asked if this project constituted critical mass. ' Mr. Schalliol responded yes, the city has the total properties needed but there are parcels still be worked through including Lock Joint Tube, Showplace 16, the post office. Upon a motion by Mr. Varner, seconded by Mr. Alford and unanimously carried, the Commission approved the Amendment to the Addendum to the Master Agency Agreement, Resolution No. 3058, with the Board of Public Works (Main- Lafayette Corridor Project, Supplement #6). E. Northeast Neighborhood Development Area There was no business in the Northeast Neighborhood Development Area. F. Douglas Road Economic Development Area There was no business in the Douglas Road Economic Development Area. G. Ratification of Services Contracts There were no Services Contracts for ratification. 15 COMMISSION APPROVED THE AMENDMENT TO THE ADDENDUM TO THE MASTER AGENCY AGREEMENT, RESOLUTION NO. 3058, WITH THE BOARD OF PUBLIC WORKS (MAIN - LAFAYETTE CORRIDOR PROJECT, SUPPLEMENT #6). THERE WAS NO BUSINESS IN THE NORTHEAST NEIGHBORHOOD DEVELOPMENT AREA. THERE WAS NO BUSINESS IN THE DOUGLAS ROAD ECONOMIC DEVELOPMENT AREA. South Bend Redevelopment Commission Regular Meeting —July 26, 2012 7. PROGRESS REPORTS Mr. Inks noted that Commissioners were provided with a list of the vendors paid so far in 2012 and for what projects the payments were made. Staff provides the summary to the Commission semi - anually. Mr. Varner asked that the list be included in the Commission's annual report. Ms. Jones asked about the meeting Commissioners requested to hear the comments from affected property owners on Fellows Street. Mr. Schalliol noted that staff is still looking at alternative options as Mr. Varner asked them to at the July 12 meeting. Then such a meeting will be set. There is one home owner who is adamantly opposed. Staff is working on a way to configure his driveway to be feasible. Mr. Varner asked if the acquisitions will take a long time. Mr. Schalliol responded that it depends on whether there are still unwilling sellers and whether they take the city to court to prevent them. 8. NEXT COMMISSION MEETING The next meeting of the Redevelopment Commission is scheduled for Thursday, August 16, 2012 at 9:30 a.m. 9. ADJOURNMENT There being no further business to come before the Redevelopment Commission, Mr. Varner made a motion that the meeting be adjourned. Mr. Alford seconded the motion and the meeting was adjourned at 10:08 a.m. Donald E. Inks, Director NEXT COMMISSION MEETING ADJOURNMENT Marcia I. Jones, President