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Home My WebLink About08/09/12 Board of Public Works Agenda Review Session CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 9, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment to the Addendum to the Master Agency Agreement—Redevelopment Commission 1. Description: Main Street/Lafayette Boulevard Corridor Supplement No. 6 — Project No. 110-058A B. Addendum to the Master Agency Agreement—Redevelopment Commission 1. Description: Morris Performing Arts Center Orchestra Pit Lift System Donation—Project No. 112-049 C. Letter of Understanding—Morris Entertainment, Inc. 1. Description: Morris Performing Arts Center Orchestra Pit Lift System Installation—Project No. 112-049 D. Access Agreement—Morris Entertainment, Inc. 1. Description: Permit Access to Morris Performing Arts Center for Orchestra Pit Lift System Installation—Project No. 112-049 E. Agreement— enFocus Michiana Venture Fellows 1. Description: Entrepreneurial Scoping and Brainstorming to Provide the City with Improved Data Use and Management for Better Effectiveness and Efficiency of City Services 2. Amount: NTE $40,000 3. Funding: EDIT (408.0401.415.39.30) 2. OPENING AND AWARD OF QUOTATIONS —APPROVE CONTRACT A. Main Street/Lafayette Boulevard Corridor Demolitions of Three (3)Properties— Project No. 110-058A 1. Funding: SSDA TIF (430.1050.460.39.82) REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review: July 19, 2012; Regular Meeting: July 24, 2012 B. Claims Review: July 31, 2012; August 7, 2012 2. OPENING AND AWARD OF BIDS—APPROVE CONTRACTS A. Sale of City-Owned Property 1. Description: 403 East Dayton Street B. One (1) or More, 2012 or Newer,New Four-Wheel Mechanical Street Sweeper 1. Funding: 2012 Sewer Department Capital Lease Principal and Capital Lease Interest (641.0621.792.37.11/.12) C. Organic Resources Site Improvements—Project No. 112-011 1. Funding: Organic Resources (642.0630.415.42.01) GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 9, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 D. Rushton Apartment Renovation, Phase I—Project No. 112-037 1. Funding: WWCDA TIF (422.1050.460.42.02) 3. AWARD BIDS AND APPROVE CONTRACTS A. 8,000 (Eight-Thousand), More or Less, 96 Gallon Universal/Nestable Refuse Containers 1. Company: Pyramid Equipment 2. Amount: 8,000 @ $47 Each- $376,000; 2 RFID Tag Readers, $11,000; Total $387,000 3. Funding: 2013 Solid Waste Capital Lease Principal and Capital Lease Interest (611.0610.415.37.11/611.0610.415.37.12) B. Pre-Qualification of Body Shop Repair Services 1. Companies: Gurley Leep Collision Express - Mishawaka and Gurley Leep Collision Express - Southside 2. Amount: Prices per Repair 3. Funding: Departmental Budgets (222.0605.419.23.12) C. 3.5 Million Gallon Ireland Road Reservoir Exterior Repainting—Project No. 112- 036 1. Company: L.C. United Painting Co., Inc. 2. Amount: $172,500; Base Bid plus Alternate No. 1 (Apply Logo) 3. Funding: 2012 Water Works Revenue Bond D. Natural Gas Procurement—Project No. 112-030 1. Company: Border Energy, Inc. 2. Amount: $874,212 (Two Years) 3. Funding: Utilities (222.0617.419.35.02) 4. Comment: Declare CenterPoint Energy's Bid Non-Responsive 4. CHANGE ORDERS A. 2012 Manhole and Sewer Rehabilitation—Project No. 112-002 1. Company: Monoform of Indiana and Southern Michigan 2. Change Order No.: 1 3. Increase Amount: $160,000 4. Percent of Increase: 20% 5. Revised Contract Amount: $960,000 6. Funding: Sewer Department Contractual Services (641.0621.792.63.35) 7. Comment: Unforeseen Circumstances due to Need for Replacement of Unsafe Manholes B. Diamond Avenue Trunk Storm Sewer—Project No. 109-033B 1. Company: HRP Construction 2. Change Order No.: 3 GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 9, 2012 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3. Increase Amount: $5,500 4. Percent of Increase: .15% 5. Revised Contract Amount: $3,575,819 6. Funding: 2011 Sewer Bond (659.0621.415.42.05) C. Installation of 62.9 KW Hydroelectric Turbine-Project No. 111-010 1. Company: Koontz Wagner 2. Change Order No.: 1 3. Increase Amount: $151,606 4. Percent of Increase: 129.45%; 2.22% Extra Expenses, Remainder Unforeseen Circumstances 5. Revised Contract Amount: $268,023 6. Funding: EECBG Grant (101.0600.419.43.09)/Utility Account (222.0616.419.43.09) D. 2012 Infrared Pavement Patching-Project No. 112-003 1. Company: Asphalt Restoration Services 2. Change Order No.: 1 3. Increase Amount: $36,000 4. Percent of Increase: 20% 5. Revised Contract Amount: $216,000 6. Funding: Sewer Department (641.0621.792.23.02) E. 2012 Street Materials-Project No. 112-001 1. Company: Bit Mat Products of Indiana, Inc. 2. Change Order No. 1 3. Increase Amount: $40,000 4. Percent of Increase: 20% 5. Revised Contract Amount: $240,000 6. Funding: 2012 Street Materials (202.0607.431.23.02) F. LaSalle School Area Sewer Separation-Project No. 107-042 1. Company: C&E Excavating, Inc. 2. Change Order No.: 2 3. Increase: $186,043.09 4. Percent of Increase: 12.78% 5. Revised contract Amount: $1,641,697.94 6. Funding: 2011 Sewer Bond (659.0621.415.42.05) 5. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. High and Hawbaker Site Improvements-Project No. 112-017 1. Company: Casteel Construction Corp. 2. Change Order No. 1 (Final) 3. Decrease Amount: ($2,097.85) GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 9, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 4. Percent of Decrease: (5.35%) 5. Revised Contract Amount: $37,102.15 6. Funding: SBCDA TIF (420.1050.460.42.01) 6. PROJECT COMPLETION AFFIDAVITS A. East Bank Sewer Separation, Phase IA—Project No. 109-070A 1. Company: Woodruff& Sons 2. Final Contract Amount: $2,062,115.69 3. Funding: 2010 Sewer Bond (658.0630.415.42.06) B. River Commons Lift Station Replacement—Project No. 109-087B 1. Company: Niblock Excavating, Inc. 2. Final Contract Amount: $268,456.60 3. Funding: 2010 Sewer Bond (658.0630.415.42.08) 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Skyway Building Window Replacement—Project No. 112-043 1. Funding: SB Central Medical District TIF (426.1050.460.42.02) B. Two (2) More or Less, Custom Top Mount Pumpers 1. Funding: 2012 Fire Department Capital Lease (288.0902.422.37.02) 8. RESOLUTIONS A. No. 41-2012 —A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Water Meters B. No. 42-2012 —A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Firefighter Helmet and Boots—Pump Engineer Timothy Janowiak C. No. 43-2012 —A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Firefighter Helmet and Boots—Arson Investigator Rudy Jimenez D. No. 44-2012 —A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Firefighter Helmet and Boots—Battalion Chief Alfred Kirsits E. No. 45-2012 —A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Firefighter Helmet and Boots—Lieutenant Gregory Mack F. No. 46-2012 —A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 9, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Description: Miscellaneous Vehicles and Equipment for Annual Central Services Auction G. No. 47-2012 —A Resolution of the Board of Works of the City of South Bend Authorizing the Execution and Delivery of a Master Lease Agreement and other Documents Related to the Department of Public Works' Equipment 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement—Dixon Engineering 1. Description: South Concrete Storage Reservoir Interior Float and ROV Inspection 2. Amount: $2,500 3. Funding: Water Works Operation(620.0640.602.31.06) B. Professional Services Agreement—Dixon Engineering 1. Description: 3.5 Million Gallon Water Storage Tank Reservoir Painting Inspection and Administering 2. Amount: $6,400 3. Funding: Water Works Capital(622.0640.661.46.03) C. Professional Services Agreement— Corrpro 1. Description: One-Time Inspection of the Cathodic Protection Corrosion Control Equipment at the Northwest Elevated Tank and the Ireland Road Tank 2. Amount: $1,220 3. Funding: Water Works Operations (620.0640.603.31.35) D. Professional Services Agreement—Malcolm Pirnie/ARCADIS 1. Description: High Strength Organic Wastewater Conceptual Planning 2. Amount: NTE $23,800 3. Funding: E. Addendum to the Master Agency Agreement—Redevelopment Commission 1. Description: Skyway Building Window Replacement—Project No. 112-043 2. Funding: SB Central Medical District TIF (426.1050.460.42.02) F. Enterprise License Agreement—ESRI 1. Description: Unlimited Software and Maintenance, Services and Training for Three Years 2. Amount: $50,000 3. Funding: Engineering Computer Equipment(101.0602.431.36.04) G. Lease Agreement— 319 Niles, LLC 1. Description: Lease of 319 Niles Avenue for the Human Rights Offices 2. Amount: $1,239.58 Monthly; $74,375 Total for Five Years,plus 32.92% of Operating Costs (Approximately$5.75 per Square Foot for 2012) 3. Funding: GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 9, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 H. Professional Services Contract—DLZ Indiana, LLC 1. Description: Phase II North Station Roof Restoration—Project No. 112-034 2. Amount: NTE $41,350 3. Funding: Water Works Capital(622.0640.415.42.02) I. Agreement— Oaklawn Psychiatric Center, and Department of Community and Economic Development 1. Description: Shelter Plus Care; Rent Subsidies for Severely Mentally Ill Oaklawn Clients 2. Amount: $272,448 3. Funding: Shelter+ Care Grant (212.1001.460.39.30) J. Agreement—Historic Preservation Commission of South Bend and St. Joseph County 1. Description: Programs and Services to Compile Survey Data, Educate Property Owners, Conduct Local Historic Review of Federally Funded Projects, Develop and Promote Auto/Bicycle Tour 2. Amount: $27,000 3. Funding: EDIT (408.1001.460.39.58) K. Professional Services Agreement— The Hilgeman Group, Inc. 1. Description: Wastewater Treatment Plant Arc Flash Study—Additional Electrical Arc Flash Hazard Training Session and Assistance with the Environmental Services Safety Coordinator for Implementation of Worker/Contractor Awareness Program 2. Amount: $2,350 3. Funding: Environmental Services Contractual Services (641.0630.793.63.35) L. Professional Services Agreement—Ken Herceg &Associates, Inc. 1. Description: Design of the Southwood Sewer Separation—Right-of-Way Acquisitions not Included 2. Amount: $198,483 3. Funding: 2011 Sewer Bond (659.0621.415.31.02) M. Estoppel Certificate— TJX Companies, Inc., and AJW South Bend Realty Corp. 1. Description: Drainage and Construction Easement Agreement— Originally Executed July 31, 2002 for Property at 1902 Sample Street N. Release of Non-Access Agreements—Frick Limited Liability Company, and Patricia Moore Properties, LLC 1. Description: Release Non-Access Agreements Encumbering Property Acquired for the Main Street/Lafayette Boulevard Connector—Project No. 110-058 2. Locations: a) Parcel No. 002— 3907 South Michigan Street, Tax Key No. 018-8019- 0800.02 GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 6 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 9, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 b) Parcel No. 373 - 4011 South Michigan Street, Tax Key No. 023-1025- 1373 c) Parcel No. 373B —4011 South Michigan Street, Tax Key No. 18-8019- 1800.05 O. Professional Services Proposal—Carl Walker Parking 1. Description: Eddy Street Commons Garage Replacement Cost Estimate in Compliance with Terms of Bond Documents 2. Amount: $3,000 3. Funding: CED Administration (211.1001.460.39.89) P. Professional Services Agreement Addendum— Optimatics 1. Description: Optimization of South Bend Collection System LTCP—Phase 2B 2. Amount: Increase Contract by $63,453 3. Funding: Wastewater(641.0630.793.31.02) Q. Ratify Agreement— The City of Mishawaka, St. Joseph County, "IT and the City of South Bend 1. Description: Acceptance of Mishawaka's Changes to Interlocal Agreement to Provide a Public Education and Government Access Channel 10. LICENSES AND PERMITS A. Street Closures— Special Events 1. Applicant: Sunnymede Neighborhood Association a) Event: Block Party b) Location: Bronson Street from Sunnyside Street West to End of Street c) Date/Time: August 19, 2012; 12:00 p.m. to 4:00 p.m. d) Need Signature Page 2. Applicant: South Bend Chapter of the Indiana Black Expo a) Event: Youth Explosion b) Location: Orange Street from College Street to Birdsell Street c) Date/Time: August 18, 2012; 8:30 a.m. to 4:00 p.m. d) Traffic and Lighting Denies Orange Street 3. Applicant: Maurice McGee a) Event: "The Matters" Block Party and 2012 Back to School Uniform Exchange b) Location: West Jefferson Boulevard from Laurel Street to Maple Street c) Date/Time: August 25, 2012; 1:00 p.m. to 8:00 p.m. d) Favorable Recommendations 4. Applicant: Chapin Park Neighborhood Association a) Event: Summerfest b) Location: Ashland Avenue from Leland Avenue to Rex Street GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 7 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 9, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 c) Date/Time: August 26, 2012; 12:00 p.m. to 5:00 p.m. d) Favorable Recommendations B. Traffic Restriction 1. Applicant: Temple Beth-El a) Event: Rosh Hashanah and Yom Kippur b) Restriction Location: Parking on Both Sides of the Temple on West Madison Street and North Lafayette Boulevard— Temple Parking Only c) Dates/Times: September 16, 2012 —7:00 p.m. to 11:00 p.m.; September 17, 2012— 9:00 a.m. to 3:00 p.m.; September 25, 2012 —7:00 p.m. to 11:00 p.m.; September 26, 2012— 9:00 a.m. to 6:30 p.m. d) Favorable Recommendations C. Licenses 1. Type: Open Air License Renewal a) Applicant: City of South Bend/United Way b) Location: In Front of County-City Building c) Date/Time: August 1, 2012; 11:00 a.m. to 2:00 p.m. d) Favorable Recommendations 2. Type: Public Parking Facility License Renewal a) Applicant: AMPCO System Parking b) Locations: 225 South Main Street, 121 South St. Joseph Street, 211 North Lafayette Street, 117 South Williams Street, 119 West Wayne Street, 123 North Main Street, 322 South Lafayette Street c) Comment: Community& Economic Development 11. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 52220 Portage Road— Sewer B. 53196 Meadowgrass Lane—Water and Sewer 12. RATIFY BONDS A. Contractor Bonds 1. Chad Sheteron D/B/A/C.M.S. Concrete—Approved July 27, 2012 2. Alva Enterprises, LLC —Approved August 2, 2012 3. Mark Fisette—Approved August 3, 2012 13. CLAIMS 14. PRIVILEGE OF THE FLOOR 15. ADJOURNMENT GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 8 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 9, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A.GILOT DONALD E.INKS KATHRYN E.RODS MICHAEL C.MECHAM MARK W.NEAL Page 9