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HomeMy WebLinkAbout01-18-08 Redevelopment Commission Minutes SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING January 18, 2008 10:00 a.m. 227 West Jefferson Boulevard Presiding: Marcia I. Jones, President South Bend, Indiana 1. ROLL CALL Members Present: Ms. Marcia Jones, President Mr. Karl King, Vice President Mr. Greg Downes, Secretary Mr. Hardie Blake, Jr. Mr. Ken Peczkowski Legal Counsel: Mr. Charles S. Leone, Esq. Redevelopment Staff: Mr. Don Inks, Director Mrs. Cheryl Phipps, Recording Secretary Mr. Bill Schalliol, Economic Development Specialist Ms. Jennifer Laurent, Economic Development Specialist Mr. Nicholas Witwer, Economic Development Specialist Ms. Debrah Jennings, Property Manager Mr. Jeff Gibney, Executive Director Others Present: Ms. Rita Kopala Ms. Linda Wolfson, Community Forum for Economic Dev Mr. Marco Mariani, Downtown South Bend, Inc. Mr. Paul Meyer, Downtown South Bend, Inc. Mr. Tom Price, Mayor’s Office Mr. Jerry Niezgodski Ms. Allison Sell, Baker & Daniels Mr. Richard Love Mr. Jenario Morgan 2. APPROVAL OF MINUTES A. Approval of Minutes of the Annual Organizational Meeting of Wednesday, January 2, 2008. CM Upon a motion by Mr. King, seconded by Mr. OMMISSION APPROVED THE INUTES OF THE AOM NNUAL RGANIZATIONAL EETING OF Downes and unanimously carried, the Commission W,J2,2008 EDNESDAY ANUARY approved the Minutes of the Annual Organizational Meeting of Wednesday, January 2, 2008. South Bend Redevelopment Commission Regular Meeting –January 18, 2008 2. APPROVAL OF MINUTES (CONT.) B. Approval of Minutes of the Regular Meeting of Wednesday, January 2, 2008. CM Upon a motion by Mr. King, seconded by Mr. OMMISSION APPROVED THE INUTES OF THE RMW, EGULAR EETING OF EDNESDAY Downes and unanimously carried, the Commission J 2,2008 ANUARY approved the Minutes of the Regular Meeting of Wednesday, January 2, 2008. 3. APPROVAL OF CLAIMS Redevelopment Commission Claims submitted January 18, 2008 for approval. 324 AIRPORT AEDA Hull & Associates, Inc. 3,000.00 R.E. Pitts & Associates, Inc. 1,900.00 Jerome E. Michaels, MAI 500.00 Conway Data 4,628.25 City of South Bend 1,048.91 DLZ Indiana Inc. 5,900.00 Abonmarche 1,280.00 420 FUND TIF DISTRICT-SBCDA GENERAL DTSB 25,375.00 Ampco System Parking 2,078.10 R.E. Pitts & Associates, Inc. 3,150.00 Circle Lumber, Inc. 5.99 Galloway Mortgage Services, Inc. 150.00 NIPSCO 3.65 Wightman Petrie 2,432.50 JJR 3,600.00 422 FUND WEST WASHINGTON Kaser-Spraker Construction, Inc. 30,554.82 South Bend Heritage Foundation 3,055.48 426 FUND MEDICAL DISTRICT TIF DLZ 22,900.00 Meridian Title Corporation 2,855.00 2 South Bend Redevelopment Commission Regular Meeting –January 18, 2008 3. APPROVAL OF CLAIMS (CONT.) 428 FUND AIRPORT 2003 BOND Walsh & Kelly, Inc. 81,182.53 DLZ 325.00 Total $ 195,925.23 CC Upon a motion by Mr. Downes, seconded by Mr. Blake OMMISSION APPROVED THE LAIMS J18,2008, SUBMITTED ANUARY AND ORDERED and unanimously carried, the Commission approved the THE CHECKS TO BE RELEASED Claims submitted January 18, 2008, and ordered checks to be released 4. COMMUNICATIONS TC There were no Communications. HERE WERE NO OMMUNICATIONS 5. OLD BUSINESS TOB There was no Old Business. HERE WAS NO LD USINESS 6. NEW BUSINESS A. Public Hearing (1) Public Hearing on Resolution No. 2425 amending the South Bend Central Development Area Development Plan. (Adding 118 N. Main St. to List of Properties to Be Acquired) Ms. Laurent noted that Resolution No. 2425 amends the South Bend Central Development Area Development Plan to include one parcel on the List of Properties To Be Acquired. The address of the parcel is 118 N. Main St., a surface parking lot owned and operated by John Coyne, adjacent to the JMS Building. John Freidline, owner of the JMS Building, has requested the city’s assistance in brokering a transaction between himself and John Coyne of Ampco Parking that will allow for increased certainty in the provision 3 South Bend Redevelopment Commission Regular Meeting –January 18, 2008 6. NEW BUSINESS (CONT.) A. Public Hearing (1) continued… of convenient, dedicated parking for the building as Mr. Freidline plans to convert four floors of the office building to residential condominiums. We wish to encourage this type of use and new investment in this historic building. Within the guidelines set by statute for public notice and bidding procedures, it will be our intent to acquire the parking lot from Mr. Coyne and dispose of the property to Mr. Freidline simultaneously, if a negotiated arrangement can be arranged with both parties. Staff recommends your approval of Resolution No. 2425. Mr. Inks noted that the public hearing file is complete, containing (1) a copy of the Notice of Hearing; (2) a copy of Resolution No. 2425; (3) affidavits from the South Bend Tribune and Tri-County News that the notice of hearing was published in those newspapers on January 4, 2008; (4) a statement from Jennifer Laurent that on December 27, 2007 affected property owners and registered neighborhood associations were sent notice of the public hearing; (5) as of 10:00 a.m. there were no written remonstrances received. PHRN.2425 Ms. Jones opened the public hearing for UBLIC EARING ON ESOLUTION O whoever wished to speak regarding Resolution No. 2425. There was no one who wished to speak. Ms. Jones closed the public hearing. 4 South Bend Redevelopment Commission Regular Meeting –January 18, 2008 6. NEW BUSINESS (CONT.) (2) Commission approval requested for Resolution No. 2425. CRN.2425 Upon a motion by Mr. King, seconded by OMMISSION APPROVED ESOLUTION O SBC AMENDING THE OUTH END ENTRAL Mr. Downes and unanimously carried, the DADP. EVELOPMENT REA EVELOPMENT LAN Commission approved Resolution No. 2425 amending the South Bend Central Development Area Development Plan. B. Housing (1) Commission approval requested for Loan and Grant in connection with the South Bend Home Improvement Program for property located at 815 Cottage Grove. (Sharon Sexton) Mr. Inks noted that the amount of the loan is $2,350. The grant is $17,000. CLG Upon a motion by Mr. Downes, seconded by OMMISSION APPROVED THE OAN AND RANT SBH IN CONNECTION WITH THE OUTH END OME Mr. Blake and unanimously carried, the IP MPROVEMENT ROGRAM FOR PROPERTY Commission approved the Loan and Grant in 815CG LOCATED AT OTTAGE ROVE connection with the South Bend Home Improvement Program for property located at 815 Cottage Grove. C. South Bend Central Development Area (1) Commission approval requested for Resolution No. 2429 related to acquisition of property in the South Bend Central Development Area. (Setting the offering price for 118 N. Main St.) Ms. Laurent noted that Resolution No. 2429 sets the offering price of 118 N. Main St. at $102,500 determined by the average of two MAI appraisals. An offer to purchase will be drafted by legal counsel that outlines that our 5 South Bend Redevelopment Commission Regular Meeting –January 18, 2008 6. NEW BUSINESS (CONT.) C. South Bend Central Development Area (1) continued… purchase is contingent upon having a committed buyer for the property. Staff recommends approval. CRN.2429 Upon a motion by Mr. King, seconded by OMMISSION APPROVED ESOLUTION O RELATED TO ACQUISITION OF PROPERTY IN THE Mr. Downes and unanimously carried, the SBCDA OUTH END ENTRAL EVELOPMENT REA Commission approved Resolution No. 2429 related to acquisition of property in the South Bend Central Development Area. (2) Commission approval requested for Agreement for Services by and between the City of South Bend, Department of Redevelopment, acting by and through the South Bend Redevelopment Commission and Downtown South Bend, Inc. Mr. Inks noted that for the past several years we have entered into an Agreement for Services with Downtown South Bend, Inc. (DTSB). This is a continuation of that agreement. It is the same agreement executed with DTSB for 2007 except that Exhibit A has a revised format. The services provided remain the same. The amount of the contract for 2008 is $250,000, down from $275,000 in 2007. Mr. Peczkowski asked for DTSB’s itemized expenditures for 2007 related to this list of services. Mr. Mariani responded that he did not have that information with him, but DTSB is in the midst if its annual audit and that information could be provided following the audit Mr. Mariani indicated that he would also be providing a detailed list of 6 South Bend Redevelopment Commission Regular Meeting –January 18, 2008 6. NEW BUSINESS (CONT.) C. South Bend Central Development Area (2) continued… revenue and expenditures related to the funds. Mr. Peczkowski asked for a detailed list of all revenues and expenditures, not just those related to the funds the Commission provides. Mr. Mariani promised to provide that as well. Mr. Peczkowski asked about changes made to the Santa House program. He wondered if the contributions from Transpo and South Bend Chocolate were just “in kind,” or was there a monetary contribution also. Mr. Mariani responded that they paid for some advertising of the program in addition to “in kind” contributions. There was no cash contribution. Referring to coverage in the South Bend Tribune, Mr. Peczkowski asked about the Santa House numbers being down in 2007 compared to 2006 numbers, from 5,000 in 2006 to 2,500 in 2007. Mr. Mariani disputed the attendance numbers from 2006, saying he had not seen anything nearly as high as 5,000. He claimed that the 2007 attendance was the highest yet. Mr. Mariani stated that they had also asked visitors to complete written evaluations and they were all very positive. Mr. Peczkowski asked if it was either likely or advisable that the Santa House be moved indoors to the South Bend Chocolate Café’s new children’s area. Mr. Mariani responded 7 South Bend Redevelopment Commission Regular Meeting –January 18, 2008 6. NEW BUSINESS (CONT.) C. South Bend Central Development Area (2) continued… that Mr. Tarner has not expressed any interest in doing that. CA Mr. Downes made a motion to approve the OMMISSION APPROVED THE GREEMENT FOR SCS ERVICES BY AND BETWEEN THE ITY OF OUTH Agreement for Services by and between the B,DR, END EPARTMENT OF EDEVELOPMENT City of South Bend, Department of SB ACTING BY AND THROUGH THE OUTH END Redevelopment, acting by and through the RC EDEVELOPMENT OMMISSION AND South Bend Redevelopment Commission and DSB,I. OWNTOWN OUTH END NC Downtown South Bend, Inc. Mr. King seconded the motion. The motion carried on a vote of four to one with Mr. Peczkowski opposed. (3) Commission approval requested for Resolution No. 2431 continuing certain funds and accounts in connection with the Lease dated as of May 1, 1997, as amended by an addendum to lease dated January 15, 1998, between the South Bend Redevelopment Commission and the South Bend Redevelopment Authority for the Morris Performing Arts Center project. Mr. Inks noted that the interest rate environment is favorable for the refunding of the bonds for renovation of the Morris Performing Arts Center. The expected net savings is $450,000. The new bonds will be outstanding for about nine years. It’s an annual savings in debt service of about $100,000. Mr. Inks noted that the Commission has not had involvement with this bond since it was sold. TIF is not used for repayment of the 8 South Bend Redevelopment Commission Regular Meeting –January 18, 2008 6. NEW BUSINESS (CONT.) C. South Bend Central Development Area (3) continued… bonds, so it has been invisible to Commissioners. Debt service is paid from a Redevelopment tax levy. This lease is secured by a tax levy, approved annually by the Common Council. The lease is not a real estate lease, but a funds flow mechanism allowing the funds for debt service to change hands. Mr. Peczkowski asked about the boundaries of the Redevelopment District which is levied to pay for the bond. Mr. Inks explained that the boundaries of the Redevelopment District are coterminous with the city limits. Mr. Peczkowski asked how much of the tax rate is due to this bond. Mr. Inks didn’t know, but said that information is available in the Treasurer’s office. There could be more than one bond being paid from the Redevelopment District portion of the tax rate, but he believes there is only one now. Mr. Peczkowski asked about the possible impact of the current effort to repeal property taxes. Ms. Sell, Baker & Daniels, responded that methods for handling such debt would be addressed in the bill the state would pass to repeal property taxes. CRN.2431 Upon a motion by Mr. Downes, seconded by OMMISSION APPROVED ESOLUTION O CONTINUING CERTAIN FUNDS AND ACCOUNTS IN King and unanimously carried, the L CONNECTION WITH THE EASE DATED AS OF Commission approved Resolution No. 2431 M1,1997, AY AS AMENDED BY AN ADDENDUM continuing certain funds and accounts in J 15,1998, TO LEASE DATED ANUARY BETWEEN connection with the Lease dated as of May 1, SBR THE OUTH END EDEVELOPMENT 9 South Bend Redevelopment Commission Regular Meeting –January 18, 2008 6. NEW BUSINESS (CONT.) C. South Bend Central Development Area (3) continued… CSB OMMISSION AND THE OUTH END 1997, as amended by an addendum to lease RAM EDEVELOPMENT UTHORITY FOR THE ORRIS dated January 15, 1998, between the South PAC. ERFORMING RTS ENTER PROJECT Bend Redevelopment Commission and the South Bend Redevelopment Authority for the Morris Performing Arts Center project. D. Airport Economic Development Area (1) Commission approval requested for proposal for professional services in the Airport Economic Development Area. (Phase II Environmental Assessment for 1406 S. Franklin) Mr. Schalliol noted that items 6.D.(1), (2), and (3) are related. Staff solicited and received a proposal from Hull & Associates to perform a Phase II environmental assessment at the former Eckler-Lahey property. The scope of work will be to complete sampling of locations designated in the Phase I site assessment and to test both soil and ground water conditions. A remediation plan will then be developed, if necessary. Cleanup will be done during demolition. The work is necessary to prepare the site for future development opportunities. The fee for the proposal is $35,000. Mr. Schalliol asked for approval of a not-to- exceed amount of $40,000 in case there is additional work that needs to be done that is not realized now. Mr. Schalliol showed a drawing of the various parcels addressed by these three agenda items. Mr. Peczkowski asked if this 10 South Bend Redevelopment Commission Regular Meeting –January 18, 2008 6. NEW BUSINESS (CONT.) D. Airport Economic Development Area (1) continued… property was going to be disposed of faster than the others shown, or be included with the industrial park. Mr. Schalliol responded that it will be considered adjacent to the main industrial park, but staff is talking to several potential users who have interest in various configurations of all or portions of this property. All potential users want more information than the Phase I environmental site assessment provided. C Upon a motion by Mr. Downes, seconded by OMMISSION APPROVED THE REQUEST FOR PROPOSAL FOR PROFESSIONAL SERVICES IN THE Mr. Peczkowski and unanimously carried, AEDA IRPORT CONOMIC EVELOPMENT REA AND the Commission approved the request for H& ACCEPTED THE PROPOSAL FROM ULL proposal for professional services in the A SSOCIATES FOR THE SCOPE OF SERVICES Airport Economic Development Area and -- PROPOSED AND A NOTTOEXCEED AMOUNT OF $40,000.(PIIE accepted the proposal from Hull & HASE NVIRONMENTAL A1406S.F) SSESSMENT FOR RANKLIN Associates for the scope of services proposed and a not-to-exceed amount of $40,000. (Phase II Environmental Assessment for 1406 S. Franklin) (2) Commission approval requested for proposal for professional services in the Airport Economic Development Area. (Demolition specifications and site preparation for 1406 S. Franklin) Mr. Schalliol noted that a demolition plan and specifications need to be prepared for both the site addressed above, as well as the other Eckler-Lahey property and the Norfolk Southern property that was purchased in 2007. Staff solicited and received a proposal from Hull & Associates to get the general permitting needed, to prepare the bid 11 South Bend Redevelopment Commission Regular Meeting –January 18, 2008 6. NEW BUSINESS (CONT.) D. Airport Economic Development Area (2) continued… documents, and to assist in the early stages of the bidding process. The cost of those services is proposed as $26,300. There are other services quoted in the proposal which would not be contracted without further approval by the Commission. Staff requests approval of a not-to-exceed amount of $30,000. Mr. Peczkowski asked why we don’t include in our negotiations to purchase property the cost of environmental assessment and remediation. Mr. Schalliol responded that it’s not ever been the redevelopment process to expect that of sellers. We could look at that. We were lucky here to actually have a responsible party we could identify. In most of the Studebaker Corridor that isn’t the case. C Upon a motion by Mr. Downes, seconded by OMMISSION APPROVED THE REQUEST FOR PROPOSAL FOR PROFESSIONAL SERVICES IN THE Mr. King and unanimously carried, the AEDA IRPORT CONOMIC EVELOPMENT REA AND Commission approved the request for H& ACCEPTED THE PROPOSAL FROM ULL proposal for professional services in the A SSOCIATES FOR THE SCOPE OF SERVICES Airport Economic Development Area and PROPOSED AND A NOT TO EXCEED AMOUNT OF $30,000 accepted the proposal from Hull & Associates for the scope of services proposed and a not to exceed amount of $30,000. (3) Commission approval requested for proposal for professional services in the Airport Economic Development Area. (Survey work, Studebaker Industrial Park and 1406 S. Franklin) Mr. Schalliol noted that the survey services would be for both the 1406 Franklin parcel as 12 South Bend Redevelopment Commission Regular Meeting –January 18, 2008 6. NEW BUSINESS (CONT.) D. Airport Economic Development Area (3) continued… well as the larger Studebaker Industrial Park site that we presently own. Staff solicited and received a proposal from Danch Harner & Associates to provide: (a) a minor subdivision and alley vacation for the Eckler- Lahey parcel; (b) a three-lot minor subdivision for the Studebaker Industrial Park. That creates three lots, one of them being the Transpo lot, which until it goes through the subdivision process can’t be transferred; and (c) creation of a two-lot major subdivision for the remainder of the site, as well as plotting the roadway. The proposal has a fee of $37,844. Staff requests approval of a not-to-exceed amount of $40,000. C Upon a motion by Mr. Downes, seconded by OMMISSION APPROVED THE REQUEST FOR PROPOSAL FOR SURVEY SERVICES IN THE Mr. King and unanimously carried, the AEDA IRPORT CONOMIC EVELOPMENT REA AND Commission approved the request for D ACCEPTED THE PROPOSAL FROM ANCH proposal for survey services in the Airport H&A-- ARNER SSOCIATES FOR A NOTTOEXCEED Economic Development Area and accepted $40,000.(S, AMOUNT OF URVEY WORK SIP1406S. the proposal from Danch Harner & TUDEBAKER NDUSTRIAL ARK AND F) RANKLIN Associates for a not-to-exceed amount of $40,000. (Survey work, Studebaker Industrial Park and 1406 S. Franklin) (4) Commission approval requested for proposal for professional services in the Airport Economic Development Area. (Title work, 3408 Ardmore and Superclean Carwash on Bendix Drive) Ms. Jones noted that the agenda should have included an item for both title work and 13 South Bend Redevelopment Commission Regular Meeting –January 18, 2008 6. NEW BUSINESS (CONT.) D. Airport Economic Development Area (4) continued… appraisals on these two properties. Mr. Witwer noted that staff requested and received a proposal from Meridian Title for title work on two properties: 3408 Ardmore and the Superclean Carwash on Bendix which does not seem to have an address. The fee is $150 for each property. Staff recommends approval. Mr. Witwer noted that staff also requested proposals for appraisals on those properties. Three proposals were received, from: Jerry Michaels in the amount of $2,900 and $1,500 respectively; Rick Pitts in the amount of $3,500 and $3,400 respectively; and Ralph Lauver in the amount of $3,200 and $2,500 respectively. Two appraisals are needed on each property. Staff recommends accepting the proposals from Jerry Michaels and Ralph Lauver for a total cost of $10,100. C Upon a motion by Mr. Downes, seconded by OMMISSION APPROVED THE REQUEST FOR A PROPOSAL FOR TITLE SERVICES IN THE IRPORT Mr. King and unanimously carried, the EDA CONOMIC EVELOPMENT REA AND ACCEPTED Commission approved the request for MT THE PROPOSAL FROM ERIDIAN ITLE FOR THE proposal for title services in the Airport .(3408 SCOPE OF SERVICES AND FEE PROPOSED Economic Development Area and accepted ASC RDMORE AND THE UPERCLEAN ARWASH ON B) the proposal from Meridian Title for the ENDIX scope of services and fee proposed. (3408 Ardmore and the Superclean Carwash on Bendix) C Upon a motion by Mr. King, seconded by OMMISSION APPROVED THE REQUEST FOR PROPOSALS FOR APPRAISAL SERVICES IN THE Mr. Downes and unanimously carried, the AEDA IRPORT CONOMIC EVELOPMENT REA AND Commission approved the request for JM ACCEPTED THE PROPOSALS OF ERRY ICHAELS proposals for appraisal services in the Airport RL AND ALPH AUVER FOR THE SCOPE OF 14 South Bend Redevelopment Commission Regular Meeting –January 18, 2008 6. NEW BUSINESS (CONT.) D. Airport Economic Development Area (4) continued… .(3408A SERVICES AND FEE PROPOSED RDMORE Economic Development Area and accepted SCB) AND THE UPERCLEAN ARWASH ON ENDIX the proposals of Jerry Michaels and Ralph Lauver for the scope of services and fee proposed. (3408 Ardmore and the Superclean Carwash on Bendix) (5) Commission approval requested for renegotiated lease for golf cart GPS systems for Blackthorn Golf Course. Mr. Witwer noted that Rick Reid, General Manager at Blackthorn Golf Course has renegotiated the lease with Prolink for GPS equipment for the golf carts. The new lease is for a six-year term and will save over $15,000 per year. The new lease includes mapping of the course and two new equipment swaps over the life of the lease. Staff recommends approval. C Upon a motion by Mr. Downes, seconded by OMMISSION APPROVED THE RENEGOTIATED GPS LEASE FOR GOLF CART SYTEMS FOR Mr. Blake and unanimously carried, the BGC LACKTHORN OLF OURSE Commission approved the renegotiated lease for golf cart GPS sytems for Blackthorn Golf Course. E. West Washington-Chapin Development Area There was no business in the West Washington- Chapin Development Area. F. South Side Development Area There was no business in the South Side Development Area. 15 South Bend Redevelopment Commission Regular Meeting –January 18, 2008 6. NEW BUSINESS (CONT.) G. Northeast Neighborhood Development Area There was no business in the Northeast Neighborhood Development Area. H. Douglas Road Economic Development Area There was no business in the Douglas Road Economic Development Area. I. Other (1) Commission approval requested for Resolution No. 2430 setting procedures for contracts for title services. Mr. Leone noted that several commissioners asked for procedures that would allow the Commission to delegate to staff the contracting for routine services without waiting for Commission approval. Resolution No. 2430 is a form of resolution that outlines a number of factors that legal counsel feels should be included. He asked for any concerns the Commission sees that still need to be addressed, as well as dollar limits or other constraints the Commission wants to use. The resolution includes a draft Exhibit A that would be the type of reporting that would come back to the Commission so that ratification could be done as part of the agenda providing the Commission with a full report of the services staff has engaged. Mr. Peczkowski was worried about point 2 where it said “all title contracts originated by staff must be related to property “which the Commission has expressed an interest in acquiring.” He felt that phrase was too “open.” He was afraid of putting so much 16 South Bend Redevelopment Commission Regular Meeting –January 18, 2008 6. NEW BUSINESS (CONT.) I. Other (1) continued… money into a project on the front end that we feel compelled to go ahead with it. Mr. Leone responded that that language is taken directly from State Statute and is intended to be “limiting language” in the sense that the Commission can’t spend money on anything other than property it has expressed an interest in. Mr. Peczkowski asked if “expressed an interest in” must be in writing, or simply in an informal discussion. Mr. Leone responded that the Commission can limit that in any way it feels comfortable. Mr. Inks noted that staff will be very conservative about application of that phrase. He has no interest in bringing a list of contracts to the Commission to be ratified only to find out there is dissatisfaction with the transaction. Mr. Peczkowski asked about the form of the Commission’s approval of contracts. Will the Commission see the list of contracts the staff has engaged? Will it have to approve the list all or nothing? Mr. Leone responded that the entire list will appear as an agenda item at the Commission meeting following staff engagement of a vendor; technically, the Commission has the right to not ratify any portion of the list. However, services may already have been performed. If the Commission gives the staff authority to act on its behalf and the staff acts, the Commission would be in a difficult legal 17 South Bend Redevelopment Commission Regular Meeting –January 18, 2008 6. NEW BUSINESS (CONT.) I. Other (1) continued… position if it did not ratify those actions. Mr. Downes asked, since Resolution No. 2430 lists the approved vendors, what is the process for new service providers to get on the Commission’s approved list. Mr. Leone responded that we could either write the resolution more broadly or approve a new resolution each year with an updated list of vendors. Mr. King suggested the resolution say vendors must be on the list of approved vendors; then staff could have a process for expanding the list. Mr. Leone asked for the Commissioners’ preferences as to the maximum amounts the staff is authorized to engage without prior Commission approval. Commissioners asked staff to research common costs and make a recommendation to the Commission at its next meeting. CR Upon a motion by Mr. King, seconded by OMMISSION TABLED ESOLUTION N. 2430 OAND REFERRED TO LEGAL COUNSEL Mr. Downes and unanimously carried, the THE DEVELOPMENT OF SPECIFIC RESOLUTIONS Commission tabled Resolution No. 2430 and TO GRANT AUTHORITY TO STAFF TO CONTRACT referred to legal counsel the development of ,, ON ITS BEHALF FOR TITLE WORK SURVEY WORK specific resolutions to grant authority to staff ,PI APPRAISAL WORK AND HASE to contract on its behalf for title work, survey ENVIRONMENTAL WORK AND TO AUTHORIZE USE C.S OF OMMISSION OWNED PROPERTY TAFF WILL work, appraisal work, and Phase I RESEARCH THE AVERAGE AMOUNTS PAID FOR environmental work and to authorize use of . SUCH WORK Commission owned property. Staff will research the average amounts paid for such work. 18 South Bend Redevelopment Commission Regular Meeting –January 18, 2008 7. PROGRESS REPORTS PR Mr. Leone noted that Shawn Peterson, who worked on ROGRESS EPORTS Commission business, left the city’s employ on January 4. The Legal Department is looking for a replacement, but in the meantime would like to use outside counsel with experience in real estate transactional work: David Mirkin and Mitchell Heppenheimer have agreed to work for a fee of $200/hr. He asked for Commission authorization to secure outside counsel at this rate. C Upon a motion by Mr. Downes, seconded by Mr. King OMMISSION AUTHORIZED USE OF OUTSIDE RC COUNSEL FOR EDEVELOPMENT OMMISSION and unanimously carried, the Commission authorized $200/. WORK AT THE RATE OF HR use of outside counsel for Redevelopment Commission work at the rate of $200/hr. Mr. King asked for a progress report at the February 1 meeting on the Studebaker Parts building status. It had had some problems with fire suppression system. Mr. Inks said that would be provided at a February meeting. 8. NEXT COMMISSION MEETING NCM The next meeting of the Redevelopment Commission is EXT OMMISSION EETING scheduled for Friday, February 1, 2008 at 10:00 a.m. 9. ADJOURNMENT A There being no further business to come before the DJOURNMENT Redevelopment Commission, Mr. Downes made a motion that the meeting be adjourned. Mr. Blake seconded the motion and the meeting was adjourned at 10:52 a.m. 19