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Home My WebLink About07/24/12 Board of Public Works Agenda CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING July 24, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Review: July 5, 2012; Regular Meeting: July 10, 2012 B. Claims Review: July 17, 2012 2. OPENING OF BIDS A. Ignition Park South Demolitions, Phase 3 —Project No. 112-040 1. Funding: AEDA TIF (324.1050.460.39.82) 2. Award Bid B. 3.5 Million Gallon Ireland Road Reservoir Tank Exterior Repainting—Project No. 112-036 1. Funding: Water Works Capital C. Facade Improvements for Lot 4 of Ignition Park—Project No. 112-025 1. Funding: AEDA TIF (424.1050.460.42.02) D. 2012 Street Materials—Project No. 112-001B 1. Funding: Concrete: Streets (202.0607.431.23.03); Curb and Sidewalk (202.0619.431.23.03); Aggregate: Sewers (641.0621.792.23.02); Curb and Sidewalk(202.0619.431.23.24) E. Sale of Abandoned Vehicles 3. OPENING AND AWARD OF QUOTATION A. Leeper Park Odor Reduction—Filter Bio-bed Replacement-Project No. 112-047 1. Funding: (641.0630.793.63.35) 4. AWARD BID AND APPROVE CONTRACT A. Purchase of Electrical Equipment for Union Station Technology Center—Project No. 112-046 1. Funding: AEDA TIF (324.1050.460.42.01) 5. AWARD QUOTATION AND APPROVE CONTRACT A. Virtual Ethernet Service—Project No. 112-045 — Sixteen (16) Water Works Facilities 1. Company: U.S. Signal 2. Amount: $2,864 Monthly; One-Time Non-Recurring Fee of$4,800 3. Funding: Water Works O&M (620.0650.603.32.04) 6. CHANGE ORDERS A. Eddy Street/Colfax Street and Eddy Street/LaSalle Avenue Intersection Reconstruction—Project No. 104-033 1. Company: Brooks Construction Company, Inc. 2. Change Order No.: 13 GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING July 24, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3. Increase Amount: Increase in Time of 157 Days (Utility Delays) 4. Funding: FHWA/INDOT B. Eddy Street/Colfax Street and Eddy Street/LaSalle Avenue Intersection Reconstruction—Project No. 104-033 1. Company: Brooks Construction Company, Inc. 2. Change Order No.: 14 3. Decrease Amount: ($235,124.38) 4. Percent of Decrease: (18.30%) 5. Revised Contract Amount: $1,204,812.28 6. Funding: FHWA/INDOT C. Northside Trail Extension—Project No. 110-001 1. Company: Walsh& Kelly, Inc. a) Change Order No.: 5 (1) Increase Amount: Time Extension of Forty(40) Days b) Change Order No.: 6 (1) Increase Amount: $21,736 (2) Percent of Increase: 1.411% (3) Revised Contract Amount: $1,615,703.92 c) Change Order No.: 7 (1) Increase Amount: $13,448 (2) Percent of Increase: .873% (3) Revised Contract Amount: $1,629,151.92 2. Funding: CMAQ/FHWA D. Ignition Park, Phase I—Project No. 111-073 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 4 3. Increase Amount: $146,675 4. Percent of Increase: 6.25% 5. Revised Contract Amount: $2,492,581.72 6. Funding: AEDA TIF (324.1050.460.42.01) E. East Bank Sewer Separation, Phase III—Project No. 111-069 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $30,091.70 4. Percent of Increase: 1.35% 5. Revised Contract Amount: $2,260,581.13 6. Funding: 2012 Sewer Bond (659.0621.415.42.05) 7. PROJECT COMPLETION AFFIDAVIT A. Lincolnway West Streetscapes Improvements—Project No. 111-080 GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING July 24, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Company: TGB Unlimited, Inc. 2. Final Contract Amount: $46,139 3. Funding: COIT (404.1001.460.44.05) 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Sale of City-Owned Property 1. Description: 403 East Dayton Street B. Organic Resources Site Improvements—Project No. 112-011 1. Funding: Organic Resources (642.0630.415.42.01) 2. Title Sheet C. One (1) or More, 2012 or Newer,New Four-Wheel Drive Mechanical Street Sweeper 1. Funding: 2012 Sewer Dept Capital Lease Principal and Capital Lease Interest (641.0621.792.37.11/641.0621.792.37.12) 9. RESOLUTIONS A. No. 39-2012 —Resolution of the City of South Bend, Indiana, Board of Public Works, for the Disposal of Surplus Property 1. Description: Retiring Police Officer's Firearm; Sig Sauer .40 Caliber, Model No. P229 B. No. 40-2012 —Resolution of the City of South Bend, Indiana, Board of Public Works, Related to the Acquisition of Property in the City of South Bend, Indiana 1. Description: Acquire Edison Road Left Turn Lane at Gordon Drive 2. Amount: NTE $18,400 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Deed of Dedication—University Notre Dame du Lac(Grantor) 1. Description: Dedication of Right-of-Way South of Napoleon Street from Georgiana Street to Burns Street for Use as an Alley 2. Amount: $1.00 B. Caregiver Connection Program Contract Amendments Nos. 2 and 3 —REAL Services, Inc. 1. Description: Transfer of Deposit; Reduce REAL Services CDBG-R Contract Program Income, and Transfer to 2011 CDBG Contract for Increase 2. Amount: $7,897.74 3. Funding: Reduce CDBG Recovery(212.1012.460.81.31); Increase CDBG (212.1022.460.81.31) C. Capital Lease Financing Agreement—PNC Equipment Finance, LLC 1. Description: 2012 Vehicles Capital Lease Financing 2. Amount: $2,806,054 GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING July 24, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3. Funding: Various Departmental Capital Lease Principal and Interest Accounts D. Contract—Kaser's Auction Service 1. Description: City's Annual Vehicle, Equipment, and Miscellaneous Items Auction on August 25, 2012 2. Amount: 5% Commission of Sales E. Professional Services Agreement— Greeley and Hansen LLC 1. Description: Peracetic Acid— Stakeholder's Meetings 2. Amount: $31,500 3. Funding: Environmental Services O&M (641.0630.793.31.02) F. Professional Services Agreement— Coker Composting and Consulting 1. Description: Develop Alternatives, Marketing Opportunities, and Cost Estimates for Disposing of Compost Materials with High Plastics Content 2. Amount: $3,960 3. Funding: Environmental Services Contractual Services (641.0630.793.63.35) G. Addendum to Master Agency Agreement—Department of Redevelopment 1. Description: Add Energy Management Plan—Phase I— Study for the Renaissance District and Related Area 2. Funding: AEDA TIF H. Professional Services Agreement—Adrian Smith+ Gordon Gill Architecture 1. Description: Energy Management Plan—Phase I— Study for the Renaissance District and Related Area 2. Amount: $84,500 3. Funding: AEDA TIF (324.1050.460.42.01) I. Professional Services Agreement 1. Description: Authorize Controller to Act as Signatory Agent for Board of Works for Licensing Agreement for Office 365 Email Replacement Project 2. Funding: Information Technologies Capital(404.0672.415.43.08) 11. LICENSES AND PERMITS A. Street Closures—Block Parties 1. Applicant: Mount Carmel Missionary Baptist Church a) Event: Vacation Bible School b) Location: St. Joseph Street from Indiana Avenue to East Haney Avenue c) Date/Time: July 30 to August 2, 2012; 5:30 p.m. to 8:00 p.m. d) Favorable Recommendations 2. Applicant: Faith Baptist Church a) Event: Annual Picnic b) Location: Blaine Avenue from Vassar Street to California Avenue c) Date/Time: August 12, 2012; 7:00 a.m. from 7:00 p.m. d) Favorable Comments GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING July 24, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3. Applicant: Lake Reunion a) Event: Lake Reunion b) Location: Washington Street from Falcon Street to Dundee Street (Including Alleys) c) Date/Time: August 4, 2012; 8:00 a.m. to 6:00 p.m. d) Favorable Recommendations 4. Applicant: Greta and Jay Lewis a) Event: Neighborhood Block Party b) Location: Coquillard Drive from Rockne Drive to Cherry Tree Lane c) Date/Time: August 12, 2012; 10:00 a.m. to 3:00 p.m. d) Favorable Recommendations B. Special Events 1. Applicant: Lynn Kachmarik a) Event: Urban Adventure b) Location: Lafayette Boulevard from Western Avenue to South Street Closed; Use of Various Streets and Sidewalks throughout the City c) Date/Time: July 28, 2012; 6:00 a.m. to 3:00 p.m. d) Comment: DTSB wants Affected Businesses Notified 2. Applicant: Paul Phair a) Event: On the River Festival b) Location: Jefferson Boulevard from St. Joseph Street to Niles Avenue c) Dates/Time: August 3 and 4, 2012; 7:00 a.m. to 11:00 p.m. d) Favorable Recommendations C. Procession 1. Applicant: South Bend Park Department a) Event: Kids Triathlon b) Date/Time: July 28, 2012; 7:00 a.m. to 1:00 p.m. c) Favorable Recommendations D. Alley Vacation 1. Applicant: Scott Kidder and Jamey High a) Location: North Half of North/South Alley between St. Peter Street and Notre Dame Avenue, South of Howard Street b) Purpose: Traffic Control and Security c) See Comments: Fire Department and Engineering 12. RATIFY BONDS A. Occupancy Bond 1. Shawnee Construction& Engineering, Inc. —Release Effective June 30, 2012 B. Contractor Bonds 1. Anthony Winkel—Approved Effective July 5, 2012 GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING July 24, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 C. Excavation Bonds 1. Eric Frye DBA Elf Excavating—Approved Effective July 5, 2012 2. Concord Electric, Inc. —Approved Effective July 9, 2012 13. CLAIMS 14. PRIVILEGE OF THE FLOOR 15. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 6