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HomeMy WebLinkAbout05/11/1918 Board of Public Works Special Meeting MinutesHoard met in special session at 10:00 A.M. All members present, C. L, Burton of 826 E. :Ewing Avenue appeared before the Board about putting up signet on Donald, Street, Fox Sheet, Eyeing Avenue and Seeberger Street. The Board referred this matter to Mr. D. C. Layton, Street Commissioner , t o place signs. This being the date set for filing of petitions and --making final awards on pavement Improvements on Hirer Street from Allen Street to Blaine Avenue and Blaine Avenue from `Lincoln Way Vest to Portage Avenue, the Board after due consideration decided to defer the awarding of said contracts until Monday May 20th. ,1918 at 7: 30 P.M* The Street Commissioner filed the following report on notice of defective walk and injury received from E. M. Morris, Attorney for Collia Bolen. The description da correct, same is a flush water hydrant for *x hose connection. The cover is off and gone, leaning a hole about 6 inches square and about 11 inches deep. D. C.. Layton, Street Commissioner. abov- frpm ,. M. M rr The notice andrepor o Street Commissioner was ordered referred to the City Attorney for a report. The Board ordered the Indiana & Michigan Electric Company be not if id to turn on all lights in City Parks. Tge matter of placing Are lights on drive in Pottowatomis Park was ordered held up indefinitely. The Board ordered that the motor used for fan in City.Hall be d is onnected. for the summer or until Nov. 1st. ,1918. The Building Commissioner presented the following communication to the Board, same read and placed on file. May 6th . 91918. To. The Honorable Board of Public Works, South Bend , Indiana. Gentlemen: - I hereby respectfully tender my resignation as Commissioner of Buildings of the City of South Bend, Indiana, to take effect June lst.,1918. Very respectfully, C. A. PERKINS Commissioner of Buildings. In regard to complaint abotit pole in yard at 1513 High Street, Pole and Wire Inspector reported that this is an Indiana & Michigan Elec. Co. pole and should be reset oUtt to the inside of the curb. A release was received from the American Surety Company on the South Benxi Home Telephone Company bond filed in this City April 28th. 1910 renewal certi- f icates on which has been filed each year-, The Board ordered said release held up until consolidation is completed. The following c ommunicat ion received from the White Construction Company in regard to e:Kten8 ion of time, on Contract for c ompletton of Eddy Street and Mishawaka Avenue pavement. Same granted, until July lst.91918. South Bend, Ind iana. , May 10,19181 To the Hon. Board of :Public Works, . South Bend, Indiana. Gentleman: - On account of difficulty in receiving cars for shipment of materials necessary to f iniih the work on Eddy Street and Mishawaka Avenue pavement improvement by July 1st, ,191al we hereby request that we be given an extension of Thirty days or until July lst.,1918 in which to complete this work. Very truly, THE 'WHITE CONSTRUCTION CO. J. W. Boyle Extension of thirty (30) days until July lst.,1918,,granted BOARD OF PUBLIC' WORDS. G.• A. ELLIOTT H. F. ROSTISER JOHN F. DEHAVEN The following contract and bond approved by the Board.- C O N T R A C T THIS AGREkENT, Made., and entered into this llth. day of May 1918 by and between Harry N. Barnes, party of the ° first part, and the City of S oubh Bend, Indiana, by its Board of Public Works, party of the secnd part. WITNESSETH: That for And in consideration of the prices hereinafter stated, to be paid to the party of the first part by the party of the second part, the said party of the first part, hereby agrees to repair all asphalt pavement in the streets of said City, and -to furnish all'.mterials and labor required in doing said work until May 19t.9 1919. All of said repa it ing is to be done at places as directed by the Street Commissioner of said City, or by his deputy, Said party of the first part agrees to use first class material; in doing said work, and he further agrees to place barricades and red lights at" the Places where said repair work is being done by him, in such manner as to 'protect &.11-persons; in using said, street, from injury. In cis iderat ion- of the performance of said work by the party' of the first part, the said party of the second part agrees to pay him therefor the sum of Two Dollars and fifteen cents ($2.15) per sq yd. for all resurfacing and repair mark, except where the grouting or f ounda.t ion concrete is broken through or in such c and it ion that it Cannot be used, iri:which instane:e the party of the first part shall receive two Dollars and seventy ($2.75) • per square yard. Said sums are to be paid after said work has been inspected and approved` by .the Street Commissioner of said City, or by the City Civil Eng sneer . The party of the first part further agrees that he will do all of said work in a good and workmanlike manner, and that he hereby guarantees all of said repair work to be and remain in good c and it ion for a period of one year from the time such repair work is done; and if during said year, said re`pAir work so done should become defective,' the party of the first part agrees to replace the same with good material or upon failure to do so_, to refund to said City the amount receive by hom for such repairing. And said party of the first part frther agrees to indemnify and save harnless the said party of the second part from all dama'as to any person or property by reason of the negligent performance of said.work.by the party of the first part. And said party of the first part further agrees that after repairing any place in any of the streets of said City, he will immediately thereafter remove all dirt and refuse to the curb of said street. And it is further agreed that the party of . the first -part may use all material taken o t of :the streets repaired by him, which material is in first class condition and s stable to be used in doing said .repair work. And said party of the second part, as a part of the consideration of this contract, agrees to loan to said party of the -first pert asphalt plant, all asphalt tools, which it now owns, and said party of the first part agrees to pay for the use of the same and for such time as said tools are actually used, Five cents (5cents) per sq. yd. of asphalt surface laid and said party of the first part agrees to keep said todle and plant in good repair add return the same to said party of the second part in good condition less natural wear and tear. The said -party -of the first 'part agrees to do and execute said work at times and places as. designated by the Street Commissioner of said City, ' and under 'his direction. And if he should fail and refuse to do the same, as by the terms of this contract required, then said party of the second part may at Its option terminate this agreement. And if party of the first part should fail to perform, this agreement or any of its terms and conditions, it ff he shall fail to do any work within one week after he is directed so to do.' (except where shortage of material is caused by railroad strike or freight embargo), then he agrees to pay said party of the second part the sum of Fifty and no/100 Dollars ($50. 00) as liquidated damages for such fa ilyre, -and said party of the second part may retain said sum out of any money due said party of the first part, said sum to be paid to said first party upon the completion of the work to be done under this contract. And in addition to said sum above referred to, the said party of the first part further agrees to give a One Thousand ($4000.00Doliars bond with a good and sufficient surety thereon to be approved by the Board of -Public Works of said City for the faithful performance of this contract. IN WITNESS WHEREOF, the parties have hereunto set their hands in' duplicate on the day and year first above mantioned. HARRY H. BARNES. Contractor. CITY OF SOUTH BEND INDIANA by BY GIL43ERT A. ELLIOTT H. F. FOSTISER JOHN F. DE -HAVEN BOND OF CONTRACTOR TO ACCOMPANY STREET IMPROVEWNT CONTRACT. N KNOW ALL MEN BY THESE PRESENTS, That Harry N. Barnes as principal and Charles Suabedisen and T. C. Barnes as sureties, of th County of St. Joseph and State of Indiana,,- are held and bound by the City of South Bend, Indiana, in the sum of One Thousand ($$19000.00)Dollars for the payment of which, well and trul� to be made, we jointly and sevetly bind ourselves firmly by these presents. 8 Q The c and it ions of the above otil igat ions -are such that is the above bound Harry N. Barns shall faithfully comply with the attached contract ( and the drawings and spec if icat ions therein referred to) made and entered in this 6th. day of May 1918 with the City of South Bend, Indiana, for the REPAIR OF *SPHALT PAVEMENTS IN THE CITY OF SOUTH BEND , IN1) IANA f or the year *1918, and 1919, and fulf ill s 11 the c and it ions and st 1pulat ions therein contained, according to the true intent and meaning .th6reof in all respects, then this obligation shall be void;, 6therwise to remain in fd.11 foree and virtue in law, and in the event said City shall extend the time for the completion of said work or Afliftit !ter ..:said c ontract_. in ay respect, such extension or alteration shall not in any way op- erate to release the sureties on this bond. WITNESS our hands and seals this 6th. , da y of May 1918. APPROVED MAY llth. ,1918. HARRY N. BARNES CONTRACTOR • CHARLES SUABEDISFN SURETIES G . A. ELLIOTT T. 0. BARNES SURETIES. H. F. ROST13ER JOHN F. DEHAVEN BOARD OF PUBLIQJ WORKS of the City of South Bend, Ind iana . A-FF 1DX1k'= NOR PERSONAL SURETIES. STATE OF IND IANA ) SS ST. JOSEPH COUNTY ) I, Chas. Sus bedizen swear, That I own real estate in St. Joseph County, State of Indiana, of which I am possessed in fee simple of the value of Three Thousand five hundred ($3,500.00)Dollar`s over and above my indebtedness and the exemption a f lowed me by law, as I believe, so help me God, C HAS . S IIABED ISPN Subscribed and sworn to before *e , the undersigned Notary Public this 7th.1, day of May 1918. VERONICA C. SWEENEY Day C ommiss ion expires July 20th: ,1918. STATE OF INDIANA ) S T . JOSE PR COUNTY ) SS Notary Public I, T. C. Barnes swear, That I own real estate in St. Joseph County State of Indiana, of which I am possessed in fee simple of the value of Fifteen Thousand Dollars over and above my indebtedness and the exemption allowed me by law, as I believe so.help me Goes, T. C. BARNES Subscribed and sworn to before me, the undersigned Notary Public this 7th. , day of May i9l&: VERONICA C. SWEENEY Notary Public Icy Commission expires. July 20t l9l8-. I Saturday May llth..1918. Continued. RESOLUTION NO. .?OR SERVICE CO NECTIONS WITH CIA iNS. WREAS, the Board of Public Works on the 13th ., day of March 1918 d id -adopt A ' resolut ion ordering and requiring the permanent improvement of Blaine Avenue from. Lincoln Way West to Portage Avenue, by paving the roadway of the same, and WREREAS, -th City Civil Engineer has prepared and filed in the office of this Board a report showing the number and.. location of the service pipes, mains, conduits, laterals, and connections which are, or will be necessary to accommodate the abutting property and the owners thereof with gas, water, sewer, and other conveniences and necessaries; and also said City Civil Engineer has prepared and filed i n said office specifications showing the material to be used and themanner of laying said service pipes, mains, conduits, laterals and connections from the mains to the points inside of the curb lines, THEREPORE, be it resolved by the Board of Public Works of the City of South Bend, Indiana, that the report of the City Civil Engineer is adopted, and said report and the specifications prepared and filed by him are mode a part of this resolution as fully and effectually as if copied herein at full length; and it is further ordered that all of such private connections with the sewers gas and water mains must be made in said street by bringing them inside the curb lines thereof. And be it further resolved that notice by publication for two succesiv days in the South Bend Daily Tribune, a newspaper of general circulation printed and published in the City of South Bend, Indiana, be given to the owners of the property abutting upon said street to be improved directing them to made such sewer and water connections off. or before the 3rd. day of June 1918 and that if said connections are not made on or before said time and in accordance with the speci- f is a,t ione and report on file in the office of the Board of Public Works , then said Board will cause the game to be made and will assess the cost thereof against the property abutting upon said street, and shall do all other things pertaining thereto according to the provisions and requirements of Ordinance No. 1842 adopted by the Common Council of the City of South Bend on July 24,1916 and &J:i of all other ordinances and lawsrelating thereto. And be it further resolved and ordered that after 20 days period has elapsed for the making of said connections by the property owners, a notice.shall be - published for two weeks, once each week, in the South Bend Daily Tribune, a newspapa of general circulation published in said City, requesting bids from contractors for the making of such connections as have not been made by the property owners and such notice shall fix a day, not earlier than ten days after the first of such publications, when bids shall be opened and a contract let for the doing of said work. And be it further ordered that the Northern Indiana Gas & Electric company, which holds a franchise from, and is empowered by sadd City to furnish art if ical gas to the c itzens thereof, and is 'engaged in said business in said City, is hereby directed to make to make and install all service conne etions With its mains in said street in accordance with the provisions of Ordinance No. 1555, adopted June 27, 1910, and such other ordinances or laws applicable thereto; which connections are shown. uper the an report of the City Civil Engineer and which are hereby declared to be necessary in supplying gas to the owners of property abetting upon said street. Adopted this Ilth., day of May 1918. r, A. EMq-OTT JOIRI F. DEHAVEN BOARD OF PUBLIC WORKS* Commissioner of Buildings and City Electriean.reports riled. It w-- s resolved by the Board that the meeting set for 10:00 A.M, Tuesday May 14th.,1918 should be deferred until Tdesday May 21st.,1918 at 10:00 A.M Also hearing on improvement set for Wednesday May 15th.,1918 at 7:15 P.Mi should be deferred until. Wednesday May 22nd.,1918 at 7:15 P.U. Clerk instructed to notify property owners of the same, President.