HomeMy WebLinkAbout2A Minutes of the Regular Meeting Thursday January 24, 2019 Redevelopment Commission
South Be n d
Redevelopment Commission
227 West Jefferson Boulevard, Room 1308, South Bend, IN
SOUTH BEND REDEVELOPMENT COMMISSION
REGULAR MEETING
January 24, 2019
9:33 a.m. 227 West Jefferson Boulevard
Presiding: Marcia Jones, President South Bend, Indiana
The meeting was called to order at 9:30 a.m.
1. ROLL CALL
Members Present: Marcia Jones, President
Dave Varner, Vice-President
Don Inks, Secretary
Gavin Ferlic, Commissioner
Quentin Phillips, Commissioner
Members Absent: Leslie Wesley, Commissioner
Legal Counsel: Sandra Kennedy, Esq.
Redevelopment Staff: David Relos, RDC Staff
Mary Brazinsky, Board Secretary
Others Present:
Daniel Buckenmeyer
Elizabeth Leonard Inks
Austin Gammage
Tony Sergio
Kara Boyles
Charlie Brach
Sara Stewart & Mitch
Conrad Damian
Jo Broden
Mark Seaman
Jonathan Geels
Mark Peterson & Eric
DCI
DCI
DCI
DCI
Engineering
Engineering
Unity Gardens
Resident
Councilwoman
Prism
Troyer Group
WNDU
South Bend Redevelopment Commission Regular Meeting – January 24, 2019
2. Approval of Minutes
A. Approval of Minutes of the Regular Meeting of Thursday, December 13, 2018
Upon a motion by Secretary Inks, seconded by Commissioner Phillips, the
motion carried unanimously, the Commission approved the minutes of the
regular meeting of Thursday, January 24, 2019.
3. Approval of Claims
A. Claims Submitted January 24, 2019
Upon a motion by Commissioner Ferlic, seconded by Commissioner Phillips,
the motion carried unanimously, the Commission approved the claims
submitted on Thursday, January 24, 2019.
4. Old Business
South Bend Redevelopment Commission Regular Meeting – January 24, 2019
5. A. Administrative
1. Resolution No. 3467 (Setting 2019 Meeting Schedule)
Mr. Relos presented Resolution No. 3467 (Setting 2019 Meeting Schedule). This
sets the Commission meeting schedule for 2019.
Upon a motion by Vice-President Varner, seconded by Secretary Inks, the
motion carried unanimously, the Commission approved Resolution No. 3467
(Setting 2019 Meeting Schedule) submitted on Thursday, January 24, 2019
2. Resolution No. 3468 (Setting Hearing Date for Appropriations)
Ms. Leonard Inks presented Resolution No. 3468 (Setting Hearing Date for
Appropriations). This sets the public hearing dates for February 14, 2019 for the
2019 Allocation Area appropriations.
Upon a motion by Vice-President Varner, seconded by Commissioner Phillips,
the motion carried unanimously, the Commission approved Resolution No.
3468 (Setting Hearing Date for Appropriations) submitted on Thursday, January
24, 2019
3. Resolution No. 3469 (Procedures for Property Related Services)
Mr. Relos presented Resolution No. 3469 (Procedures for Property Related
Services). This sets procedures for contracts for property related services. This
Resolution has no expiration date. This allows certain staff members to approve
contracts for services within the listed dollar limits. We have added Andrew Netter
our Property Analyst to the staff list.
Upon a motion by Vice-President Varner, seconded by Commissioner Phillips,
the motion carried unanimously, the Commission approved Resolution No.
3469 (Procedures for Property Related Services) submitted on Thursday,
January 24, 2019
B. River West Development Area
1. License Agreement (Ambassadors for Christ Church)
Mr. Relos presented the License Agreement (Ambassadors for Christ Church).
As part of the planned masonry and skylight repairs or replacement at the
Lafayette Building, this License Agreement will allow the City, through its
contractors, to access the north and west sides of the building on and above
property owned by the Church.
Upon a motion by Secretary Inks, seconded by Commissioner Ferlic, the motion
carried unanimously, the Commission approved License Agreement
(Ambassadors for Christ Church) submitted on Thursday, January 24, 2019.
South Bend Redevelopment Commission Regular Meeting – January 24, 2019
2. Third Amendment to Real Estate Purchase Agreement (Cressy & Everett)
Mr. Buckenmeyer presented Third Amendment to Real Estate Purchase
Agreement (Cressy & Everett). This is in regards to the VA Building property.
We have been working with Cressy on a major project that has decided to go
elsewhere within the City. Due to that, we would like to extend the date for
completion of its property improvements’ obligation for an additional 12 months.
Upon a motion by Secretary Inks, seconded by Commissioner Ferlic, the motion
carried unanimously, the Commission approved Third Amendment to Real
Estate Purchase Agreement (Cressy & Everett) submitted on Thursday,
January 24, 2019.
3. Fourth Amendment to Real Estate Purchase Agreement (Franklin Street
Tech Park, LLC)
Mr. Buckenmeyer presented Fourth Amendment to Real Estate Purchase
Agreement (Franklin Street Tech Park, LLC). Franklin Street Technology Park
is also known as Hayes Towers. We have sold them the property formerly
known as Hamilton Towing. Mr. Hayes has asked for an additional 90 days to
finish working on his project.
Upon a motion by Vice-President Varner, seconded by Commissioner Ferlic,
the motion carried unanimously, the Commission approved Fourth Amendment
to Real Estate Purchase Agreement (Franklin Street Tech Park, LLC) submitted
on Thursday, January 24, 2019.
4. Memorandum of Understanding (South Bend Redevelopment and IRF)
Mr. Buckenmeyer presented the Memorandum of Understanding (South Bend
Redevelopment and IRF). As you are aware, the DCI staff also manages the
Industrial Revolving Fund which loans money to start-up companies to grow
and excel in South Bend. The IRF owns property due to a collateral payment
on William Richardson Drive by the US 31 Industrial Park, which contains three
to four acres of land. The IRF has no process for selling land. We are asking
to deed the property to the RDC, which will go through the normal procedures
for selling the land. After the property has been sold, we ask that any
procedures minus costs be returned to the IRF.
Upon a motion by Secretary Inks, seconded by Commissioner Ferlic, the motion
carried unanimously, the Commission approved Memorandum of
Understanding (South Bend Redevelopment and IRF) submitted on Thursday,
January 24, 2019.
5. Budget Increase (Olive GAC Plant)
Ms. Boyles presented a budget increase for the Olive GAC Plant. The results of the
preliminary engineering study recommended approximately $700,000 in needed
improvements to replace the chlorination and fluoride system. Various code updates
will be required due to the corrosive nature of bulk sodium hypochlorite. In addition,
the modified sodium hypochlorite room will include a 10’ wide by 14’ tall rollup door
for future tank replacement.
South Bend Redevelopment Commission Regular Meeting – January 24, 2019
This project involves the rehabilitation of Olive GAC plant. Replacement of the GAC
media is needed for water quality and regulatory compliance. The project also
includes upgrades to chlorination and the fluoride system. The natural gas heating
unit is also to be replaced. This request for funding will help the South Bend Water
Works complete a portion of their 6-Year Partial Capital Improvement and
Replacement Plan. This project was listed as a critical project and identified in the
Indiana Utility Regulatory Commission testimony as projects to be funded with TIF
in 2018. This will also bring the system up to code.
Upon a motion by Vice-President Varner, seconded by Commissioner Ferlic,
the motion carried unanimously, the Commission approved Budget Increase
(Olive GAC Plant) submitted on Thursday, January 24, 2019.
6. Budget Request (North Station Filtration Plant)
Ms. Boyles presented a budget request for the North Station Filtration Plant. Many
of the assets, including the chemical storage and PLC, have been operating well
beyond their useful lives and need replacement to maintain operability/system
reliability. This project involves the rehabilitation of the North Station Filtration plant.
The list of upgrades and replacements includes: the outdated chlorine gas system,
scrubber chemical, filter media, raw water piping, dehumidification system, HVAC
compressors, outdated PLCs, and the high service motors and pumps. Funding for
this project has been allocated in both 2019 and 2020 for a total of approximately
$1.6M. Engineering will come back next year asking for additional dollars in 2020.
This request for funding will help the South Bend Water Works complete a portion
of their 6-Year Partial Capital Improvement and Replacement Plan. This project was
listed as a critical project and identified in the Indiana Utility Regulatory Commission
(IURC) testimony as projects to be funded with TIF in 2018.
Upon a motion by Vice-President Varner, seconded by Commissioner Ferlic,
the motion carried unanimously, the Commission approved Budget Request
(North Station Filtration Plant) submitted on Thursday, January 24, 2019.
7. Development Agreement (Bald Mountain, LLC)
Mr. Buckenmeyer presented the Development Agreement (Bald Mountain,
LLC). This is the project at Jefferson and Main. Due to fees and costs that
have come in after the fact, we have agreed to donate unused pavers from the
Smart Streets project to function as permeable storm water run-off. This will
offset costs to be utilized as a stormwater solution. We are adding $350,000 in
TIF funds to help with parking lot and infrastructure needs.
Upon a motion by Secretary Inks, seconded by Commissioner Ferlic, the motion
carried unanimously, the Commission approved Development Agreement (Bald
Mountain, LLC) submitted on Thursday, January 24, 2019.
South Bend Redevelopment Commission Regular Meeting – January 24, 2019
8. First Amendment to Development Agreement (Unity Gardens)
Mr. Buckenmeyer presented the First Amendment to Development Agreement
(Unity Gardens). Due to the expense of the Unity Gardens project connection
to existing utility services being higher than initially anticipated, we would like to
adjust the funding amount to offset the costs. We ask the Commission to
approve an additional $25,000 for this project, for a total commitment of
$75,000.
Sara Stewart, Unity Gardens let the Commission know it’s been 11 years since
we started this project. In 2016 the Commission approved $50,000 in TIF to
help us get started. Funds from today’s request will be used toward a new
building including indoor plumbing. The additional funds will offset utility
connection costs and fees. I thank you for your continued support of this
project.
*Noted that Secretary Inks abstained from the vote as he is a member of the
Unity Gardens Board.
Upon a motion by Vice-President Varner, seconded by Commissioner Ferlic,
the motion carried unanimously, the Commission approved First Amendment to
Development Agreement (Unity Gardens) submitted on Thursday, January 24,
2019.
9. Agreement to Buy and Sell Real Estate (Marion/Scott St.)
Mr. Relos presented an Agreement to Buy and Sell Real Estate (Marion/Scott
St.). This Agreement is for four of the properties approved with Resolution No.
3466, all of which have been vacant for years. The purchase price of the four
lots is $8,000, with closing scheduled by March 31, 2019. EDIT funding
allocated to DCI will be used to fund this acquisition.
Upon a motion by Secretary Inks, seconded by Commissioner Ferlic, the motion
carried unanimously, the Commission approved Agreement to Buy and Sell
Real Estate (Marion/Scott St.) submitted on Thursday, January 24, 2019.
C. River East Development Area
1. TIF Realignment Professional Services (H.J. Umbaugh & Associates)
Mr. Relos presented the TIF Realignment Professional Services (H.J. Umbaugh
& Associates). When TIF’s were realigned in 2014, Umbaugh provided an
impact analysis of the changes, which is required by Statute to be provided to
overlapping taxing units. With the expected realignment this year, we need to
provide the same analysis. To have Umbaugh provide the same analysis, a
not-to-exceed of $30,000 is requested.
Upon a motion by Secretary Inks, seconded by Commissioner Ferlic, the motion
carried unanimously, the Commission approved TIF Realignment Professional
Services (H.J. Umbaugh & Associates) submitted on Thursday, January 24,
2019.
South Bend Redevelopment Commission Regular Meeting – January 24, 2019
6. Progress Reports
A. Tax Abatement
B. Common Council
C. Other
7. Next Commission Meeting:
Thursday, February 14, 2019, 9:30 a.m.
8. Adjournment
Thursday, January 24, 2019, 10:04 a.m.
David Relos, Property Development Manager Marcia I. Jones, President