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HomeMy WebLinkAboutSupplemental Agreement No 2 - United Consulting - APA Costs and Phase II Environmental Assessment for Coal Line Train Phase I1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOI JTH BEND_ INDIANA 46601-1 930 '.00411.' 1865 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYrn' BOARD OF PUBLIC WORKS I February 12, 2019 Carla Lepper United Consulting 8440 Allison Pointe Blvd., Suite 200 Indianapolis, IN 46250 RE: Supplemental Agreement No. 2 Dear Ms. Lepper: PHONE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on February 12, 2019, approved the above referenced agreement regarding Appraisal Problem Analysis Costs and Phase II Environmental Assessment Activities for Coal Line Trail Phase I in the amount not to exceed $22,815. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK LAURA O'SULLIVAN THERESE J. DORAU This SUPPLEMENTAL AGREEMENT ("Agreement') is made and entered into on this date Feb 12 , by and between the City of South Bend, acting by and through its proper officials, CTOCAL PUBLIC AGENCY" or "LPA'� and UNITED CONSULTING, an Indiana corporation ("CONSULTANT'). WI TNESSETH WHEREAS, the CONSULTANT did, on April 26, 2016 enter into an Agreement with the LOCAL PUBLIC AGENCY for Engineering Services and Documents in relation to the following described project: Des. No, 1401810 Coal Line Trail, Phase I; from Lincoinway West to Riverside Drive in LaPorte District This supplement is required to add the following new services to the original scope of work: Phase II Environmental Site Assessment and Appraisal Problem Analysis (APA) WHEREAS, in order to provide for completion of the work it is necessary to amend and supplement the Engineering Agreement. NOW, THEREFORE, it is agreed by and between the parties as follows: L Appendix "A nis amended to read as follows: E.6. PHASE II ENVIRONMENTAL SITE ASSESSMENT The CONSULTANT shall complete a limited Phase II Environmental Site Assessment along the Coal Line Trail. The proposed locations and spacing of the borings are based on the results of the Phase I Environmental Site Assessment. The CONSULTANT shall complete a total of 14 soil borings to characterize the soils at the identified locations. The borings shall be advanced to depths ranging from five to eight feet below the existing ground surface. Soil samples shall be collected on a continuous basis at approximate 2-foot intervals throughout the depth of each boring. Each recovered soil sample shall be classified and screened in the field for the presence of volatile organic vapors using a portable photoionization detector (PID) and visually evaluated for obvious visible indications of potential impacts. A total of 24 soil samples shall be submitted for analysis. Supplemental Agreement version 6-2011 Groundwater is not expected to be encountered within the borings. If groundwater is encountered, temporary 0.75-inch diameter PVC piezometers equipped with five feet of slotted screen shall be installed in each boring in which groundwater is encountered during drilling or the conclusion of soil sampling activities. All groundwater samples shall be submitted for analysis of volatile organic compounds (VOC) including naphthalenes and lead scavengers per EPA Method 8260. If groundwater samples are collected near areas of concern with potential petroleum impacts, groundwater samples shall also be analyzed for lead per EPA Method 6010B. The CONSULTANT shall prepare a report summarizing the findings. This report shall include available background information, the results of laboratory testing, a discussion relative to the presence of detected constituents, conclusions, and if required, recommendations for further activities. The levels of detected constituents will be compared to IDEM's updated Remediation Closure Guide (RCG) screening levels to assess potential regulatory and/or handling/disposal implications. S. APPRAISAL PROBLEM ANALYSIS The CONSULTANT shall prepare a parcel -by -parcel examination of the project site to determine the extent of each taking and the appraisal approach to be utilized by the appraiser. The CONSULTANT shall provide Indiana Department of Transportation (INDOT) approved appraisers to complete the Appraisal Problem Analyses (APA's). The APA report shall include a summary sheet setting out the following: 1. Parcel Number 2. Owner's Name 3. Size of Property 4. Amount of R/W to be acquired 5. Types of R/W to be acquired 6. Recommended appraisal form lll. Appendix "C7is amended to read as follows: E.6. PHASE II ENVIRONMENTAL SITE ASSESSMENT The CONSULTANT shall notify INDOT and the LOCAL PUBLIC AGENCY at least one week in advance of mobilizing to the site to initiate sampling. Drilling and sampling activities shall be completed within 2 calendar days following notice to proceed from the LOCAL PUBLIC AGENCY. Laboratory analysis will be completed within 14 calendar days following the completion of sampling. A draft report shall be provided within 14 calendar days after completion of the laboratory analyses. A final report shall be provided to INDOT within 3 calendar days following receipt of the draft report comments from the LOCAL PUBLIC AGENCY. Supplemental Agreement version 6-2011 S. APPRAISAL PROBLEM ANALYSIS All parcels complete within 45 calendar days after completion of right-of-way engineering. IV, Appendix "Dais amended to read as follows: A.1. The total not to exceed fee in Section A.1 shall be changed from $544,425 to $567,240 representing an increase of $22,815. A.2. The CONSULTANT will be paid for the work performed under this Agreement on a lump sum basis in accordance with the following schedule: e. Environmental Services 6. Phase II Environmental Site Assessment $ 16,000 A.3. The CONSULTANT will be paid Unit Rates for the work performed under this Agreement in accordance with the following schedule: uanti Unit Price Total d. Appraisal Problem Analysis (APA) 29 parcels $235/parcel $6,815 The remainder of this page is intentionally left blank Supplemental Agreement version 6-2011 ®- e V. Except as herein modified, changed and supplemented, ail terms of the original engineering agreement dated April 26, 2016 and Supplement No. 1 dated March 14, 2017 shall continue in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this UNITED CONSULTING Dave �rVs&6' BY: Michael Rowe, Vice President DATE: 11), -z-oic-) Supplemental Agreement No. 2 LOCAL PUBLIC AGENCY BY: � Gary A. Gilot, Board President BY: A Suzanna Tritzber, Member BY: Laura Oi'Sb !van, Member BY: A Wilt - Elizabeth A. Maradik, Member F10 Therese J. Dorau, Member DATE: �—/ / ATTEST Linda M. Martin, 16'rk Supplemental Agreement version 6-2011 ' BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date February 4, 2019 Name Kyle Silveus Department Public Works Division/Bureau Engineering BPW Date February 12, 2019 Phone Extension 9083 ieuired Prior to Submittal to Boar _ ... Legal ® Attorney Name: Clara McDaniels Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ❑ Check the L J Agreement D Professional Services Bid Opening Quote Opening Change Order No. El Ease/Encroach. Z Other: Contract Supplement Michael Schmidt �. )ropdate Item T Contract L_J Resolution for All Submissions Proposal ❑ Bid Award ❑ Req. to Advertise El Quote Award [ C/O & PCA No. ❑ PCA Traffic Control: Company or Vendor Name New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Required Information United Consult Yes Z No Li If Y MBE W....BE__ ❑...W.. __.. No Yes Name of Comeanv Coal Line Trail Phase I ENG 115-063 DES No: 1401810 Riverwest TIF 324.1050.460.42.02 Phase I: Increase of $22,815 Total fee not to exceed Addendum ❑ Title Sheet Purchasi Scope additions include: Appraisal Problem Analysis (APA) costs and Phase II Environmental assessment activities _I Required Contractor's Certification Forms Attached (Non- ...................a Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) ....._.. Increase a fired For Change Orders On� Amount of ❑ _...... _ ly Decrease .. ....... ........ ._...... El $ Previous Amount $ Current Percent of Change: New Amount ....... ........ Total Percent of Change .......... Dispersal After A roval Copy Original ®El Kyle Silveus ® ❑ Chris_ Dressel El El . _.. ...�_.......