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Home My WebLink AboutRatify Quote Award - Grand Stand Multi Force with 60 Deck - Yard N Gard1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAY BOARD OF PUBLIC WORKS I February 12, 2019 Yard N Gard 919 E. Mishawaka Road Elkhart, IN 46517 RE: Ratify Quotation Award — Grand Stand Multi Force with 60" Deck Dear Vendor: PHONE 574/ 235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on February 12, 2019, ratified the award of the above referenced quote to you in the amount of $32,277.98. Please call this office with any questions regarding this matter at (574) 23 5-925 1. Sincerely, unda M. Martin, Clerk GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK LAURA O'SULLIVAN THERESE J. DoRAu 120ON County -City Building 227 W Jefferson Blvd. South Bend, Indiana 46601-1830 Phone574/235-9216 TTY 574/235-5567 Fax 574/235-9928 CITY OF SOUTH BEND PETE BUTTIGI.EG, MAYOR DEPARTMENT OF ADMINISTRATION AND INANCE February 4, 2019 Board of Public Works 1308 County -City Building South Bend, IN 46601 Dear Board Members, The Central Services Division requests your permission to ratify the award of two (2) Grand Stand Multi Force with 60" Deck to Yard n Gard who submitted the lowest responsive and responsible quote. This quote was opened on October 23, 2018 by the Board of Public Works ("Board") and was accidentally awarded by Central Services to the lowest quote. The award is now being ratified by the Board consistent with Board protocol. The total purchase price of $32,277.98 will be funded with proceeds from account 201-1101- 452-4302. Listed below is the quote received for your review. ***Denotes Lowest, Most Responsive Bidder *** Yard N Gard Description Q Unit Price Total Grand Stand Multi Force with 60" Deck 2 $16,138.99 $32,277.98 Purchase Price $32,277.98 Weaver Ag & Lawn Equipment w Description Qty Unit Price Total Grand Stand Multi Force with 60' Deck ............... 2 $17,628.21 $35,256.42 Purchase Price a $35,256.42 Michiana Lawn ! aq ment Description F Qt, Unit Price Total ...................... _ ... ....... ..... .. _...._. .. Grand Stand Multi Force with 60" Deck 2'7_____.__. $17,860.03 $35,720.06 ................_.............. ......06 Purchase Price _ _....... ......... 35 72............................................. If you have any questions or concerns regarding this matter, please don't hesitate to call. Sincerely, Irt Central Services Division Invoice Estimate 70623 Thank you for your business! We hope to see you back soon. Items must be returned in the original package, Receipt required for in store credit, Restocking fee of 25% on all parts. No returns on Electrical Parts, Special Order Parts, Fuel Related Parts, or Belts, No Returns on New Or Used Equipment.No Returns on Special Order Parts. All freight is responsibility of the customer and will not be refunded. Bill To Ship To City of South Bend 1045 W Sample St South Bend, IN 46619 Contact Customer Tax Number Phone Cell Phone PO Number Transaction Jeff Hudak 0003122131 (574) 235-9316 Estimate Counter Person Sales Person Estimate DateF--- Reference Department KWC KWC 10/20/18 70 223 Counter Sales Part Number Line Description Ordered B/O'd Shipped List Net Each Amount STB13567 BOSP BLADE CRATE,5 0 ATV 2 2 $312.50 $239.04 $478.08 MSC13950 BOSP Boss Low Flow Hydraulics 2 2 $1,068.48 $1,068.48 $2,136,96 133-5386 TLBP WHEEL WEIGHT KIT 2 2 $379.99 $285.00 $570.00 133-4603 TLBP TIRE ASM SNOW 4 4 $149.98 $115.10 $460.40 133-1495 TLBP KIT, LIGHT FLASHER 2 2 $199.99 $149,99 $299.98 114-3505 TLBP LIGHT KIT, STAND ON 2 2 $185.99 $135.00 $270.00 136-0513 TLBP QUICK ATTACH MALE 2 2 $199.99 $154.00 $308.00 Model Line Description Ordered B/O'd Shipped List Net Amount 74523 TORW MULTI -FORCE 60" 26.5HP Koh EFI 2 2 $12,610,00 $9,079.20 $18,158.40 78596 TORW MULTI -FORCE Power Broom 2 2 $4,332.00 $3,119.04 $6,238.08 78601 TORW MULTI -FORCE High Flow Hydraulics 2 2 $2,332,00 $1,679.04 $3,358.08 Description Line Reference Quantity Net Each Amount Toro Rebate TORW Free Set-up and Delivery -1 $0.00 $0,00 Note 136-0513 is missing from the request for quote, This part is required to mount the snow plow and broom on each unit. .' ',W PtWie Work,. Sub Total $32,277.98 Miscellaneous $0,00 Labor $0.00 Tax Type Tax Rate Tax Amount Sales Tax 7.0000% $0.00 Sales Tax Total $0.00 Grand Total $32,277.98 Yard-N-Gard Invoice Estimate # 70623 - City of South Bend Page 1 of 2 Thank you for your business! We hope to see you back soon. Items must be returned in the original package. Receipt required for full credit. Restocking fee of 25% on all parts. No returns on Electrical Parts, Special Order Parts, Fuel Related Parts, or Belts. No Returns on New Or Used Equipment.No Returns on Special Order Parts. All freight is responsibility of the customer and will not be refunded. Notes: Tom uh n%vI &A 11111 Customer acknowledges receipt thereof: Yard-N-Gard Invoice Estimate # 70623 - City of South Bend Page 2 of 2 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date2/4/.1.9 _...................................................... Name Jeff Hudak Department Central Services BPW Date 2/12/19 Phone Extension 574-235-9316 Required m� Board ...... ... Prior to Submittal to Boa._ Legal ® Attorney Name Clara McDaniels Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ® Michael Schmidt Check the ❑' Agreement El Professional Services Bid Opening Quote Opening ] Change Order No. [l Ease/Encroach. n Other: Company or Vendor Name New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description rropriate Item Type— El Contract F1 Resolution Bid Award ® Quote Award ❑ C/O &PCANo. _ ❑ Traffic Control for All Submissions ....�.......................�.. ... .... Prop.� Adde ndum endum ❑ Req. to Advertise ❑ Title Sheet Required Information Yard N Gard 11 .... Y-es- F T No II MBE WBE ❑ PCA If Yes, Approved by Purchas No ❑ Yes Name of Company Ratify Quote Award Grand Stand Multi Force with 60 Deck 2016 Eument Lease Proceeds �... _M �. 201-1101-452-4302 $32,277.98 Bid Opening Date: ❑ Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment„ E Verify, Iran,4 etc. Required For Change Orders Only Amount of F] Increase $ Decrease $ Previous Amount ....................... Current Percent of Change: New Amount$ Total Percent of Change: ............... Dispersal After Approval Copy Original ® ❑ Jeff Hudak ................................� ❑ ❑ 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOT ITH BEND. INDIANA 46601-1830 February 12, 2019 Brett Kocsis Weaver Ag & Lawn Equipment 52345 Indiana 933 N. South Bend, IN 46637 RE: Ratify Quotation Award — Grand Stand Multi Force with 60" Deck Dear Mr. Kocsis: PHONE 574/235-9251 FAx 574/ 235-9171 The Board of Public Works, at its meeting held on February 12, 2019, ratified the award of the above referenced quotation to Yard N Gard in the amount of $32,277.98. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT SUZANNA A FRITZBERG ELIZABETH A. MARADIK LAURA O'SULLIVAN THERESE J. DoRAu 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND_ INDIANA 46601-1830 ua PEAC F. A- 1865 CITY OF SOUTH BEND PETE BUTTIGIEG, MAY BOARD OF PUBLIC WORKS I February 12, 2019 Michiana Lawn Equipment 430 Mayflower Road South Bend, IN 46619 RE: Ratify Quotation Award — Grand Stand Multi Force with 60" Deck Dear Vendor: PHONE 574/235-9251 FAX 574/ 235-9171 The Board of Public Works, at its meeting held on February 12, 2019, ratified the award of the above referenced quotation to Yard N Gard in the amount of $32,277.98. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARAWK LAURA O'SULLIVAN THERESE J. DoRAu