HomeMy WebLinkAboutRatify Quote Award - Compact Excavator - Bobcat of Michiana1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOI JTm BEND. INDIANA 46601-1930
CITY OF SOUTH BEND PETE BUTTIGIEG, MAY
BOARD OF PUBLIC WORKS I
February 12, 2019
Mike Griffy
Bobcat of Michiana
28747 Old US 33
Elkhart, IN 46516
RE: Ratify Quotation Award — Compact Excavator
Dear Mr. Griffy:
PHONE 574/235-9251
FAx 574/ 235-9171
The Board of Public Works, at its meeting held on February 12, 2019, ratified the award
of the above referenced quote to you in the amount of $49,519.72.
Please call this office with any questions regarding this matter at (574) 235-9251.
Sincerely,
I. illcla M. Martin, Clerk
GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MAPADiK LAURA O'SULLIVAN THERESE J. DoRAu
120ON County -City Building
227 W, Jefferson Blvd.
South Bend, Indiana 46601-1830
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
Phone 574/235-9216
TTY 574/235-5567
Fax 574/235-9928
DEPARTMENT OF ADMINISTRATION AND FINANCE
February 4, 2019
Board of Public Works
1308 County -City Building
South Bend, IN 46601
Dear Board Members,
The Central Services Division requests your permission to ratify the award of one (1) Compact
Excavator to Bobcat of Michiana who submitted the lowest responsive and responsible quote.
This quote was opened on October 23, 2018 by the Board of Public Works ("Board") and was
accidentally awarded by Central Services to the lowest quote. The award is now being ratified by
the Board consistent with Board protocol.
The total purchase price of $49,519.72 will be funded with proceeds from account 201-1101-
452-4302. Listed below is the quote received for your review.
***Denotes Lowest, Most Responsive Bidder
*** Bobcat of Michiana
Description Qty Unit Price Total
E45 T4 Bobcat Com act Excavator 1 $49,519.72 $49,519.72
Purchase Price $49,519.72
If you have any questions or concerns regarding this matter, please don't hesitate to call.
Sincerely,
t
+k4
Jil : udak.
Central Services Division
City of South Bend
Department of Administration and F
Central Services Division
Request for Equipment Quote
Description Part Number
E45 T4 Bobcat Compact Excavator M3215
42.7 HP Tier 4
Auto Idle
Auto -Shift
Auxiliary Hydraulics, Selectable Flow with Boom Mounted
Flush Face Quick Couplers
Cab Forward Standard Display
Canopy
Includes: Cup Holder, Retractable Seat Belts, Suspension Seat
with High Back
Roll Over Protective Structure (ROPS)-Meets Requirements
of ISO 12117-2: 2008
Tip Over Protective Structure (TOPS) -Meets Requirements
of ISO 12117: 2000
Control Console Locks
Control Pattern Selector Valve (ISO/STD)
Dozer Blade with Float
Quantity Price Each Total
1 �� 7/ 0" 57 -7 3 G a
Engine/Hydraulic Monitor with Shutdown
Fingertip Auxiliary Hydraulic Control
Fingertip Boom Swing Control
Horn
Hydraulic Joystick Controls
Rubber Track
Two -Speed Travel (with Auto -Shift)
Vandalism Protection
Work Lights
X-Change (Attachment Mounting System)
A40 Option Package M3215-P01-A40 1ww_www
Enclosed Cab Cloth Suspension Seat
HVAC Deluxe Display Panel
Keyless Start
Radio
Long Arm w/ Enlarged Counterweight
M3215-R03-0O2
1
�
---
�
`--
Hydraulic Clamp (Long Arm)
M3215-R08-004
1',��
Hydraulic X-Change (Long Arm)
M3215-R06-004
1
40
Travel Motion Alarm
M3215-RH-0O2
1
,« '"
_Z 11111 0 1
Telematics US
M3215-R51-0O2
1.__
d
18" MX4 XCHG Teeth
7322082
1_1_,�.a
oo
75"el
Total of Items Quotes
,
Dealer P.D.I.
2 0 0 '
Freight Charges for Delivery to 1045 W. Sample,
South Bend, IN 46619
Dealer AsseyCharges2
Quote Totalmb S Dollars
t:,... .
�i S cou v\ fit- 0�, /0
Product Quotation
Quotation Number: 29714D029829
Date: 2018-10-05 12:59:37
_qh_mw�ijp Bobcat Dealer Bill To
Central Services _6&bcat of M�ikiaria, Elkhart, IN Central Services
Attn: Jeff Hudak 28747 OLD US 33 Attn: Jeff Hudak
1045 W. Sample Street ELKHART IN 46516-1681 1045 W. Sample Street
South Bend, IN 46619 Phone: (574) 293-8651 South Bend, IN 46619
Fax: (574) 293-9769
Contact: Mike Griffy
Phone: 574-584-7561
Fax: 574-293-9769
Cellular: 574-532-5420
E Mail:
mike.ariffvabobcatofmichiana.com
Description
E45 T4 Bobcat Compact Excavator
42.7 HP Tier 4
Auto Idle
Auto -Shift
Auxiliary Hydraulics, Selectable Flow with Boom Mounted
Flush Face Quick Couplers
Cab Forward Standard Display
Canopy
Includes: Cup Holder, Retractable Seat Belt, Suspension Seat
with High Back
Roll Over Protective Structure (RODS)- Meets Requirements
of ISO 12117-2: 2008
Tip Over Protective Structure (TOPS) - Meets Requirements
of ISO 12117:2000
Control Console Locks
Control Pattern Selector Valve (ISO/STD)
Dozer Blade with Float
Part No Qty Price Ea. Total
M3215 1 $59,763.00 $59,763.00
Engine/Hydraulic Monitor with Shutdown
Fingertip Auxiliary Hydraulic Control
Fingertip Boom Swing Control
Horn
Hydraulic Joystick Controls
Rubber Track
Two -Speed Travel (with Auto -Shift)
Vandalism Protection
Work Lights
X-Change (Attachment Mounting System)
A40 Option Package
M3215-POI-A40
1 $7,699.00
$7,699.00
Enclosed Cab
Cloth Suspension Seat
HVAC
Deluxe Display Panel
Keyless Start
Radio
Long Arm w/ Enlarged Counterweight
M32 I 5-R03-0O2
1 $2,135.00
$2,135.00
Hydraulic Clamp (Long Arm)
M3215-RO8-004
1 $2,552.00
$2,552.00
Hydraulic X-Change (Long Arm)
M3215-RO6-CO4
1 $1,804.00
$1,804.00
Travel Motion Alarm
M 3215-R I 1 -0O2
1 $299.00
$299.00
Telematics US
M3215-R51 -0O2
1 $0.00
$0.00
18" MX4 XCHG TEETH
7322082
1 $1,096.00
$1,096.00
Total of Items Quoted
$75,348.00
Dealer P.D.I.
$200.00
Freight Charges
$1,097.00
Dealer Assembly Charges
$0.00
Discount MUNICIPAL DISCOUNT
($27,125.28)
Quote Total - US dollars
$49,519.72
Notes:
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 2/4/19
.......................... ................... _............................ ............._.__ _ ...............
Name Jeff Hudak Department Central Services
BPW Date 2/12/19 Phone Extension 574-235-9316
aim �imimimi�r mxe iuwu immmmwr+,zrdrr� ,,.�....
y Submittal to Board
......__..._ ........ .� ..................___..w�.._ a wired Prior to Su _.�..... �..�.�.�........�mm.._ .. _mm_...-�� .....�..._
Legal Z Attorney Name Clara McDaniels
Controller Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing Michael Schmidt
14
❑ Agreement
[� Professional Services
Bid Opening
❑ Quote Opening
❑ Change Order No. _
El Ease/Encroach.
F] Other:
Company or Vendor Name
New Vendor
MBE/WBE Contractor
MBE/WBE Contractor
Requested
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
prop iat ...Item Ty e `:
F] Contract
❑ Resolution
❑ Bid Award
® Quote Award
❑ C/O &PCANo.
_
D Traffic Control
moor All Submissions
fissions
Proposal Addendum
❑ Req. to Advertise ❑ Title Sheet
Required Information
Bobcat of Michiana
El
Yes [:1 No ❑ If Yes
MBE F� WBE
❑ PCA
ADDroved by Purchasin
❑ No ❑ Yes Name of Comp N
Ratify Quote Award — Compact Excavator
2016 Equipment Lease Proceeds
�._ ..... - .......................
201-1101-452-4302
$ 9 W yq( Slq . -7P,
Bid Opening Date:
❑ Required Contractor's Certification Form Attached (Non -
Collusion, Non -Discrimination, Non -Debarment -Verify, an, �.._...
-Re—quired For Change Orders Obiy
Amount of ❑ Increase $
❑ Decrease $
Previous Amount $
Current Percent of Change: . .............
New Amount $
Total Percent of Change:...........
Dispersal After Approval
Copy
Original
®
[� Jeff Hudak
a................................