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HomeMy WebLinkAboutChange Order No 1-PCA - WWTP Belt Filter Press No 1 Rehabilitation Project No 118-019 - Alfa Laval, Inc1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 Larry Packard Alfa Laval, Inc. 10470 Deer Trail Drive Houston, TX 77038 yOPT , e 'PEACE CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLICWORKS February 12, 2019 PHONE 574/235-9251 FAx 574/235-9171 RE: Change Order No. 1 (Final)/Project Completion Affidavit - Wastewater Treatment Plant Belt Filter Press No. 1 Rehabilitation — Project No. 118-019 Dear Mr. Packard: The Board of Public Works, at its meeting held on February 12, 2019, approved the Final Change Order for this project, for a decrease of $175. The new Contract sum is $202,956. In addition, the Project Completion Affidavit for this project was approved in the amount of $202,956. Copies of the Change Order and Project Completion Affidavit are enclosed for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosures GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK LAURA O'SULLIVAN THERESE J. DORAU CITY OF SOUTH BEND DEPARTMENT OF PUBLIC WORKS PROJECT CHANGE ORDER DATE: 01 /17/2019 �_.. _............ PROJECT NO: 118-019 PROJECT NAME: WWTP - Belt Filter Press #1 Rehabilitation ....... ........ . CONTRACT DATE: 04/24/2018 CHANGE ORDER NO. 601 SUBJECT OF CHANGE ORDER: Credit of $175,00 for Unused Pro'ect Allowance All items completed substantially as planned. See attached Comparison of Estimate for overruns and underruns. The original contract sum Net change by previously authorized change orders The contract sum prior to this change order By this Change Order, the project amount is The new contract sum including this change order This Change Order represents a total change of Total change for entire project $ 203,131.00 $ 0.00 $ 203,131.00 ❑ Increased ® Decreased $ _ 175.00 $_..........................202,956.00 ........ ..... -0.086 % -0.086 % Original contracted completion date/time 10/31/2018 Extension of date/time by previous change orders 0 days Date/time extension by this change order 0 days New completion date/time Work is complete. RECOMMENDED FOR APPROVAL CONTRACTOR Contractor ignature Larry Packard / Contracts and Bid Manager Printed Name and Title Alfa Laval Inc. Company name 10470 Deer Trail Drive Address Houston, Texas 77038 City, State, Zip Construction Manager CITY OF SOUTH BEND BOARD OF PUBLIC WORKS Approved Date: /2 /% radik, Member Therese J. Dorau, Member CITY OF SOUTH BEND, INDIANA e i BOARD OF PUBLIC WORKS PROJECT COMPLETION AFFIDAVIT PROJECT NAME Wastewater Treatment Plant Belt Filter Press #1 Rehabilitation PROJECT NO. 118-019 FINAL $202,956.00 COST CONTRACT 04/24/2018 MAINTENANCE AGREEMENT 09/28/2021 SIGNED ENDS PROJECT Rebuild Dewatering Belt Filter Press #1 at Wastewater Treatment Plant DESCRIPTION WITNESSETH: The work under the above contract between the City of South Bend and the undersigned contractor having been completed, the City of South Bend, its officials and agents are hereby released from all claims and demands whatsoever arising under or by such contract, and that the contractor performed the work within the scope of the Specifications and Standards of the City of South Bend which were a part of the above Contract. I l3xecu d this r (Mai! of January 220 19 Signature Larry Packard Printed Name ..........._..._. ..._.. ......... _ AM Laval Inc. Company Name 10470 Deer Trail Drive ................ -.- ........ _.....__...... .... - - Company Address Houston, Texas 77038 City/State/Zip WITNESS Before me, the undersigned Notary Public in and for said country and state, personally appere _ITQ� ,and acknowledged his/her signature to the above Project Completion Affidavi on the two day of Notary Signature My Commission Expires Printed Name County of Residence --4 If the Contractor is a corporation, the following certificate will be executed. I, WiW * cT, 60006 ' , certify that l am Secretary of of the Corporation executing this release; that Larry Packard who signed this release on behalf of the contractor was then Contracts and Bid Manager of said Corporation; that said release was duly signed for and on behalf of said Corpora `on by lithority of its governing body, and is within the scope of corporate powers: Si n ire Secretary's Corporate Seal Printed Name DEPARTMENT OF PUBLIC WORKS APPROVAL This project is acceptable for final approval and we recommend to the Board of Public Works that it be ordained so. � Date: Of-ZS- 20/0 (,,"Con gtruction Manager H N N r o M and g to N W N m m ¢ w W 0. � Now — u APPROVAL ateVA—irra BOARD OF PUBLIC O ......... JA /I ary ilot', President �%j . n a Frigberg, Member O'Sullivan, er t labet tc �. E h A. aradik' Member Therese J. Dorau Member I�n a M. Martin, .lerlc MAINTENANCE BOND KNOW ALL MEN BY THESE PRESENTS, That Alfa Laval Inc. , as Principal, and , as$urety, are held anti f'untly bound unto Citv of South Bend IN -Board of Public Works , as Obligee, in the full and just gum Dollars $ 20,295.60 ), for the payment of which sum, well and truly to be nmda, the Principal and Surety bind themselves, their half'. executors,, administrators, suttescors and esdgn', joimly and NVOU ly, firmly by these presents. WHEREAS, The Principal has entered irrto a written contract dated May 8. 2018 with the Obt*e for Wastewater Tre trP P es No. 1 Rehabilitation;P o ect No 118-01e and WHE REAS, said contract provides that the Principal will furnish a bond conditioned to guarantee for the period of three (3) years after approval of the final asdmate on said job, by the owner, sllsinst all defects In workmanship and materials which may become apparent dwbV said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal shall indemndy the Obligee for all hiss that the Obligee may su'tain by reason of any defective materiels or workmanship which become apparent during the aforesaid period, then this obligation shall be void; otherwise to remain In full force and effect. Signed, seated and dated January 22. 2019 Alfa Laval Inc. ��" (saw) tTr et ts;vrory l Bond No. -M3Q0 15Z14 By J461sica J. Wirt" re oy.r.,.P.ae 37830(7463) am E&, ILI I K4 POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY -IN -FACT Know All Men By These Presents, That WESTERN SURETY COMPANY, a South Dakota corporation, is a duly organized and existing corporation having its principal office in the City of Sioux Falls, and State of South Dakota, and that it does by virtue of the signature and seal herein affixed hereby make, constitute and appoint Jessica J. Winfree , Individually of Richmond, VA its true and lawful Attomey(s)-in-Fact with full power and authority hereby conferred to sign, seal and execute for and on its behalf bonds, undertakings and other obligatory instruments of similar nature - In Unlimited Amounts - StuetyBondNo.: M30035714 Principal: Alfa Laval Inc. obligee: City of South Bend, IN -Board of Public Works and to bind it thereby as fully and to the same extent as if such instruments were signed by a duly authorized officer of the corporation and all the acts of said Attorney, pursuant to the authority hereby given, are hereby ratified and confirmed. This Power of Attorney is made and executed pursuant to and by authority of the By -Law printed on the reverse hereof, duly adopted, as indicated, by the shareholders of the corporation. In Witness Whereof, WESTERN SURETY COMPANY has caused these presents to be signed by its Vice President and its corporate seal to be hereto affixed on this 27th day of February, 2018. r WESTERN SURETY COMPANY Paul T. Bruflat, Vice President State of South Dakota County of Minnehaha I ss On this 27th day of February, 2018, before me personally came Paul T. Bmflat, to me known, who, being by me duly sworn, did depose and say: that he resides in the City of Sioux Falls, State of South Dakota; that he is the Vice President of WESTERN SURETY COMPANY described in and which executed the above instrument; that he knows the seal of said corporation; that the seal affixed to the said instrument is such corporate seal; that it was so affixed pursuant to authority given by the Board of Directors of said corporation and that he signed his name thereto pursuant to like authority, and acknowledges same to be the act and deed of said corporation. My commission expires J. MOHR Tune 2 3, 202 1 scwrrw CERTIFICATE 1. Mohr, Notary Public I, L. Nelson, Assistant Secretary of WESTERN SURETY COMPANY do hereby certify that the Power of Attorney hereinabove set forth is still in force, and further certify that the By -Law of the corporation printed on the reverse hereof is still in force. In testimony whereof I have hereunto subscribed my name and affixed the seal of the said corporation this 22nd day of January, 2019. " WESTERN SURETY COMPANY r"�" °w Form F4280-7-2012 L. Nelson, Assistant Secretary Go to rww&n tare ,t: tr > Owner / Obligee Services > validate Bond Coverage, if you want to verify bond authenticity. Authorizing By -Law ADOPTED BY THE SHAREHOLDERS OF WESTERN SURETY COMPANY This Power of Attorney is made and executed pursuant to and by authority of the following By -Law duly adopted by the shareholders of the Company. Section 7. All bonds, policies, undertakings, Powers of Attorney, or other obligations of the corporation shall be executed in the corporate name of the Company by the President, Secretary, and Assistant Secretary, Treasurer, or any Vice President, or by such other officers as the Board of Directors may authorize. The President, any Vice President, Secretary, any Assistant Secretary, or the Treasurer may appoint Attorneys in Fact or agents who shall have authority to issue bonds, policies, or undertakings in the name of the Company. The corporate seal is not necessary for the validity of any bonds, policies, undertakings, Powers of Attorney or other obligations of the corporation. The signature of any such officer and the corporate seal may be printed by facsimile. I M 71 A A ji �� N a N I I Le 2 . . . . ........... . ......... . . . ..... . . 0 . ............. . .............. . . .......... > as 6� an Ov, 1� 49 iJ A 'p, Z5 2 2 o ANZZ,LHAZ,Zzzzz# zZ,z o z Cj A I . . .......... . . . . . ob ............... . CY Pn cl o o .2 .2 5 z tq BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date Name January 17. 2019 Jacob M. Klosinski Department Utilities Env. Serv, BPW Date Februa 12, 2019 Phone Extension574235-9496 !�'✓�✓� me�uar�mr� � ru a omomomo� eirm�n ........ ....�.�. .,.............. ..w....._.......... ......_ ........_.... Required Prior to Submittal to Board Legal ® Attorney Name Clara McDaniels Controller ® Controller review is required for all Contracts $5,000.00 or more anc greater than one year in length per the City Purchasing Policy Purchasing ® *AI Greek Director of Utilities* Check the Appropriate Item Type Agreement Professional Services Bid Opening ❑ Quote Opening [:] Change Order No. F-j Ease/Encroach. 0 Other: LJ Contract Resolution Bid Award Quote Award ® C/O & PCA No. 1 Final ❑ Traffic Control for All Submissions Q Proposal Addendum ❑ Req. to Advertise ❑ Title Sheet Required Information ❑ PCA Company or Vendor Name Alfa Laval Houston Texas New Vendor ❑ Yes ® No M If Yes, Approved by Purchasing MBE/WBE Contractor ❑ MBE ❑ WBE MBE/WBE Contractor Requested ❑ No ® Yes Name of Company See Contractor Bid Project Name WWTP - Belt Filter Press #1 Rehabilitation Project Number 118-019 Funding Source Utilities - Wastewater ..................._w � .........._ ...... astewater -Other Equipment Account No. 641-0630-793-36-05 Amount $ Terms of Contract Purpose/Description The Division of Utilities reguests the approval of closeout documents Change Order No. 1 Final Project Completion Affidavit and Maintenance Bond for the subject roject. Final Pro'ecl Cost 02,956.00. Ej Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify,Iran, etc.). Rewired For Change Orders n!__....--- Amount of El Increase $ Decrease $ 175.00 Previous Amount $ 203,1 .1.......0.....0. Current Percent of Change:-0.0860/o New Amount $ 202,956.00 Total Percent of Change:-0.086% Dispersal After Approval Copy Original ® ❑ Al Greek, Director of Utilities ® Jacob M. Klosinski, Assistant City Engineer ® Susan Zeeb, Director of Financial Services Wastewater INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENVIRONMENTAL SERVICES TO: Members of the Board of Public Works Eric Horvath, Director of Public Works Clara McDaniels, Assistant City Attorney Public Works Linda M. Martin, Clerk FROM: Al Greek, Director of Utilities Jacob M. Klosinski, P.E., Assistant City Engineer SUBJECT: Project No. 118-019 WWTP Belt Filter Press #1 Rehabilitation Closeout Documents — Change Order No. 1 (Final), Project Completion Affidavit, Maintenance Bond DATE: January 17, 2019 WON�b�ntCY'JONSWUv;�NSFlb`4iVMv����p;�MkHW✓urv¢w�'urvwJlfmmWlm'rvrv�wf��vwaw�va'mom'mv�vmn�w06tS'�e.�.wtirvllttNttVlV�wirmglitViN�Bd�1�h i� M��W!.UJWW,6;W�JffUSb.NM10MhW1�➢dBdWC eM4i1M;tlMePotMtlhll uIDlBi�dMiWv���mmmrxavnnu� 1�wn„'N�mrvNP'/rrIaPYUf�M�FASiM�k'1'�W�OOVfrP'hq�0'utl�lAMdm4iNM4NW;PMhJMu�;dVlvgOG/Y 9Utrul+d�u tifk,Fi�vA41u u4Pn9@k�'ninic�:;N The Division of Utilities requests the Board of Public Works approval of Change Order No. 1 (Final), the Project Completion Affidavit and the Maintenance Bond for Project No. 118-019 WWTP Belt Filter Press #1 Rehabilitation. The work for the subject project was completed by Alfa Laval, Original Contract Sum: $203,131.00 Net Change by previously Authorized Change Orders: $ 0.00 The Contract Sum prior to this Change Order: $203,131.00 By this Change Order, the project amount is decreased by: ($ 175.00) The new Contract Sum including this Change Order: $202,956.00 This Change Order represents a total change of:-0.086% The Total Change for entire project:-0.086% The project was completed on time and under budget. The Division of Utilities will finalize remaining payments for the project from Utilities, Wastewater Other E ui meat Account 641-0630-793-36-05 For questions regarding the above recommendation or the subject project, contact Al Greek (Ext. 4210) at the Division of Utilities or Jacob M. Klosinski (Ext. 9496) at the Division of Engineering. iwtuli.,14. -I PH Mt._ To: South Bend Wastewater Tretament Plant 3113 Riverside Drive South Bend, IN 46628 Attn: Jacob Klosinski (ph 574-235-9496) Ashb �� a D._ �50f 10470 Deer Trail Drive Houston, TX 77038 (800) 362-9041 Toll Free (281) 449-1324 Fax Date: 01-24-18 Ref: Project 118-019 SO#: We are sending you: FL] attached under separate cover (via) FedEx Next Day (By 10:30am) the following items: QTY DESCRIPTION 1 Executed Change Order No 1 1 Executed Project Completion Affidavit 1 Executed Payment Application No. 1 1 3 Year Maintenance Bond THESE ARE TRANSMITTED TO YOU: PLEASE foraroyal resubmit pp HEcopies for your use submit copies x as requested return approved copies REMARKS: Sign, LarryPackard/Contract & Bid Manager Rev 7 ra WWEM,OW e..aasasmeR'.