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Home My WebLink AboutAward Bid - Liberty Tower Exterior Renovations Division A Project No 118-086R - Slatile Roofing and Sheet Metal Co1316 COUNTY —CITY BUILDING 227 W.JEFFERSON BOULEVARD SOI ITH BEND. INDIANA 46601-1 930 CITY OF •' BEND PETE i • '' BOARD i February 12, 2019 Gerald Longerot Slatile Roofing and Sheet Metal Co., Inc. 1703 S. Ironwood Drive South Bend, IN 46613 PHONE 574/235-9251 FAx 574/235-9171 RE: Award Bid — Liberty Tower Exterior Renovations, Division A — Project No. 118-086R Dear Mr. Longerot: The Board of Public Works, at its meeting held on February 12, 2019, awarded the above referenced project to you in the amount of $274,218. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by February 25 20�19 to my attention for Board of Public Works approval: 1) One (1) original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors you use If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosures GARY A. GILOT SUZANNA A FRITZBERG ELIZABETH A. MARADIK LAURA O'SULLIVAN THERESE J. DORAU MAC* 1865 TO: Linda M. Martin, Clerk Board of Public Works INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING FROM: Charlotte Brach, Project Engineer Kyle Silveus, Assistant City Engineer SUBJECT: Award Project No. 118-086R Liberty Tower Improvements DATE: February 1, 2019 UHMM.�GN0000U00M01 AYAihu.. IWVWWWWPN.UNMIiI�ImUNNNeMAWNWMY�WitlN9018�XbM01WMMII�MM06NN�1 RN�i�i%1MimiMpitlMMm'rvm� y;�MtlµWflu,^J�p,�(v�ud8d49WYMI WM'�uWWW,VeU�MWuu�li�ulwm'wPflllil IW�A uuulilMlllll011�mIMiXlMimmi0M�i01ililiN UP On February 1, 2019. the Board of Public Works opened and read bids for the above project. I have reviewed them and found them correct. Per the attached bid tabulation, I recommend approval of the following awards for Liberty Tower Improvements The bidders ranked as follows: �............._____ __ BASE BID DIVISION A _........._, Bidder Bid Amount 1. Slatile Roofing and Sheet Metal Co., Inc. $274,218.00 2. Midland Engineering Company, Inc. $484,200.00 I recommend award of a contract for Liberty Tower Improvements to the lowest responsive / responsible bidder, Slatile Roofing and Sheet Metal Co. Inc. in the amount of $ 274,218,0 Sufficient funds have been appropriated from RWDA TIF (324-1050-460-42-02). Please call with your questions (9083). Enc. Bid Tabulation E rl 9 88 8 a a 8, 9 t3 !i 8 8 8 a 2 a I I' . . . .. . . . . . . . . . . . . . . ...... .. . IV, v 0 x ... ...... . . . . .......... . . .... E I I bl� A , CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORD x, Project Name Liberty Tower Exterior Renovations Project No. 118-086R For Bids Due January 22, 2019 PART (Must be completed for all bids. Please type or print) Date: 1/21/2019 Bidder (Firm): Slatile Roofing and Sheet Metal Co., INC. Address: 1703 South Ironwood Dr City/State/Zip: South Bend/IN/46613 Telephone Number: L5 4_ 233 7485 Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: Liberty Tower Exterior Renovations the City of South Bend, Indiana, in accordance with plans and specifications prepared by: Kil Architecture / Planning and dated 1 /4/2019 for the sum of (enter the Total Bid as shown on the Proposal) Division A: Upper Level Roof Work Two hundred seventy four thousand two hundred eighteen dollars and zero cents. ($ 274,218 00 ) (Enter sum of Total Base Bid plus Aitemates shown on Proposal) (Numerical) Division B: Exterior Concrete Masonry Repair N/A (Enter sum of Total Base Bid plus Alternates shown on Proposal) Division C: 5'h Floor Parking Garage Ceiling Insulation and EFIS Finish N/A (Enter sum of Total Base Bid plus Alternates shown on Proposal) Division D: Sidewalk and Curb Replacement Work on Washington Street N/A (Enter sum of Total Base Bid plus Alternates shown on Proposal) ($ N/A (Numerical) ($ N/A (Numerical) ..... N/A (Numerical) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that Version 7/20/2018 Contractors Bid for Public Works - 2 shown in the original contract if accepted by the City of South Bend. If the bid is to be awa ed on a unit basis, the itemization of the units shall be s n on a eparate, tta fi`(nent y � �Cai ea d d t c �# Prinfod Name of Person Signing) ACCEPTANCE The above bid is accepted this _ % c� day of 20 Subject to the following conditions: )A I SuzannM. ergse Dor ,Member ll to Linda M. Man, C erk PART II (For projects of $100,000 or more — IC 36-1-12-4) These statements to be submitted under oath by each bidder with and as part of his/her/its bid. Attach additional pages for each section as needed. SECTION I EXPERIENCE QUESTIONNAIRE 1. Attach information regarding projects your organization has completed for the period of one (1) year prior to the date of the current bid. 2. Attach a listing of public works projects currently in process of construction by your organization. 3. Attach information regarding any failure to complete any work awarded to you and the location thereof. 4. Attach references from private firms for which you have performed work. SECTION 11 PLAN AND EQUIPMENT QUESTIONNAIRE 1. Attach an explanation of your plan or layout for performing proposed work. (Examples could include a narrative of when you could begin work, complete the project, number of workers, etc. and any other information which you believe would enable the City of South Bend to consider your bid.) 2. Attach a listing of the names and addresses of all subcontractors (i.e. persons or firms outside your own firm who have performed part of the work) that you have used on public works projects during the past five (5) years along with a brief description of the work done by each subcontractor. 3. If you intend to sublet any portion of the work, attach the name and address of each subcontractor, equipment to be used by the subcontractor, and whether you will require a Version 7/20/2018 Contractor's Bid for Public Works - 3 bond. However, if you are unable to currently provide a listing, please understand a listing must be provided prior to contract approval. Until the completion of the proposed project, you are under a continuing obligation to immediately notify the City of South Bend in the event that you subsequently determine that you will use a subcontractor on the proposed project. 4. Attach a listing of equipment you have available to use for the proposed project. 5. Have you entered into contracts or received offers for all materials which substantiate the prices used in preparing your proposal? If not, attach an explanation for the rationale used which would corroborate the prices listed. SECTION III CONTRACTOR'S FINANCIAL STATEMENT Attachment of bidder's financial statement is mandatory. Any bid submitted without said financial statement as required by statute shall thereby be rendered invalid. The financial statement provided hereunder to the City of South Bend awarding the contract must be specific enough in detail so that said City of South Bend can make a proper determination of the bidder's capability for completing the project if awarded. Version 7/20/2018 Contractors Bid for Public Works - 4 BID/PROPOSAL CITY OF SOUTH BEND Project Name: _Liberty Tower Exterior Renovations Project Number: 118-086R For Bids Due: January 22, 2019 d d„ Contractor Name: Slatile Roofing and Sheet Metal Co., INC. BASE BID: DIVISION A: UPPER LEVEL ROOF WORK Item No. Description p Quantity Unit Total Amount 1 New Membrane Roof — 20 Year TPO 1 Lump $264, 218.00 Sum 2 Contingency Allowance for Unforseen w Conditions 1 Each $5,000 3 3 Contingency Allowance for North Property 1 Each $5,000 DIVISION A: BASE BID TOTAL $274,218.00 BASE BID: DIVISION B: EXTERIOR CONCRETE MASONRY REPAIR AND COATING Item No. Description Quantity Unit Total Amount 1 Exterior Concrete Masonry Repair and 1 Lump N/A Coatin Sum 2 Tuck -pointing 400 SF N/A 3 Soft Joint Backer Rod and Sealant 1500 LFT N/A 4 Cut Control Joints 350 LFT N/A _. 5 _.... Contingency Allowance for Unforseen ........... Conditions 1 EACH $5,000 6 Contingency Allowance for North 1 EACH Perty $5,000 DIVISION B: BASE BID TOTAL N/A BASE BID: DIVISION C: MAIN FLOOR STOREFRONT AND VESTIBULE ENTRANCE Item No. Description Quantity Unit Total Amount 1 Main floor storefront and vestibule Lump entrance 1 Sum N/A 2 Contingency Allowance for Unforseen Conditions 1 EACH $5 000 DIVISION C: BASE BID TOTAL N/A BASE BID: DIVISION D. SIDEA Item Description No. 1 Pavement, Remove 2 Curb, Concrete, Remove CURB REPLACEMENT A Quantity Unit 424 SYS 155 LFT Version 7/20/2018 Contractors Bid for Public Works - 8 WASHINGTON ST Total Amount N/A N/A BID/PROPOSAL 0 CITY OF SOUTH BEND Project Name: Liberty Tower Exterior Renovations Project Number: 118-086R For Bids Due: January 22, 2019 Contractor Name: Slatile Roofing and Sheet Metal Co., INC. BASE BID: : DIVISION D: SIDEWALK AND CURB REPLACEMENT WORK ON WASHINGTON ST 3 Surface Milling, Asphalt, 1 '/2 IN 117 SYS N/A 4 Temporary ryInlet Protection ......._�_. 3 EACH � N/A 5 Tree, Remove 3 EACH N/A 6 Sidewalk, Concrete 294 SYS N/A 7 Light Pole Foundation 2 EA N/A 8 Ornamental Light 2 EA N/A 9 Handhole 1 EA N/A 10 NO.4 Wire 155 LFT N/A 11 NO. 6 Wire 155 LFT N/A 12 Conduit, PVC, 21N, Schedule 80 150 LFT 13 Construction Engineering 1 LS N/A 14 Mobilization/Demobilization 1 LS N/A 15 Maintaining Traffic (MOT) 1 LS N/A 16 Concrete Overlay 26 SYS N/A 17 Repair of ated IMaindelamin 15 SF N/A on bottom of St Entrance slabete 18 _....... HMA Base, Type B 9 TON N/A 19 HMA Surface, Type B 11 TON N/A 21 PCCP For Approach, 6" 92 SYS N/A 22 Curb and Gutter, Concrete 191 LFT N/A 23 Line, Thermoplastic, Solid, White, 41n 200 LFT _..... N/A 24 Line, Thermoplastic, Solid, Yellow, 4in 34 LFT N/A 25 Turn Arrow, Thermoplastic, White 1 EACH ._.. N/A 26 Light Standard, Type A 2 EACH N/A 27 Tree Grate 3 EACH N/A 28 Ornamental Tree, 2" Caliper 3 EACH N/A 29 Additional Common Excavation, 10 CYS N/A Undistributed 30 Utility Allowance 1 EACH $5,000 31 Allowance for Sidewalk Conditions 1 EACH $5,000 DIVISION D: BASE BID TOTAL N/A Version 7/20/2018 Contractors Bid for Public Works - 9 BIDIPROPOSAL CITY OF SOUTH BEND Project Name: Liberty Tower Exterior Renovations Project Number: 118-086R For Bids Due: January 22, 2019 Contractor Name: Slatile Roofing and Sheet Metal Co., INC.. Bidder (Firm): Slatile Roofing and Sheet Metal Co., INC. Address: 1703 South Ironwood Dr City/State/Zip: South Bend/IN/46613 Telephone Number: _ 574 23�3-7485 Y Cign re) Gerald Iron erot resident (Printed Name of Person Signing) Version 7/20/2018 Contractors Bid for Public Works -10 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 12th day of February, 2019, by and between, Slatile Roofing and Sheet Metal Co., Inc. 1703 S. Ironwood Drive, South Bend, IN 46613, HEREINAFTER called the "Contractor", and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid Proposal, all of which are set forth as a part of this Contract, for: PROJECT NO.: 118-086R DESCRIPTION: LIBERTY TOWER EXTERIOR RENOVATIONS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $274,218; DIVISION A FUNDING: RWDA TIF The total bid for this improvement were those prices as received and accepted by the Board on the January 22, 2019. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS Gary A. Giot, President �a a . Frig rg, Member ..................... Elizabeth A. Mar . Member Therese J. Dorau, Member Attest: Linda Clerk f'= SLATILE ROOFING AND SHEET METAL CO., INC. Printed Name Signature CERTIFICATION (To be completed if Contractor is a Corporation) I, , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 2/5/2019 Department Public Works Name Kyle Silveus Division/Bureau Engineering BPW Date 2/12/201W9 Phone Extension 9083 a im wm ur rm MMMUwmmu rrurem i o m w Reguired Prior to Submittal to Board Legal ❑ Attorney Name: Clara McDaniels Controller EJ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing E] Michael Schmidt Check the Appropriate Item Type — Required for All Submissions ❑ Agreement El Contract ❑ Proposal ❑ Addendum ❑ Professional Services :] Resolution EJ Bid Opening E Bid Award ❑ Req. to Advertise ❑ Title Sheet El Quote Opening ❑ Quote Award El Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control: Other: uired Information Company or Vendor Name Slatile Roofing and Sheet Metal wCo, Inc. New Vendor El Yes El No El If Yes, Approved b Purchasing MBE/WBE Contractor ❑ MBE [:] WBE MBE/WBE Contractor RequestedW No Yes v Name of Com anm..._.._.._._._..... _..._..._ t Tower Exterior Renovations Project Name �. Liberty ...._..._...._.._.._...... Project Number 118-086R Division A Funding Source RWDA TIF....._..........._........................... Account No. 324-1050-460-42-02 $2 ---- 1- 8. Amount �...............____..._�_�.....�.�................�� Terms of Contract Lump Sum Purpose/Description Base Bid Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) Required For rChange Orders Only Amount of El Increase [] Decrease $ Previous Amount $ .... ......................... Current Percent of Change: % New Amount $ Total Percent of Chanoe: %.................................._.._................�.......... _ ersal After Aooroval Copy Original ❑ ❑ 1316 COUNTY —CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1 930 CITY OF SOUTH BEND PETE i' MAYOR BOARD OF PUBLICIYO�--S-- February 12, 2019 Michael Frahn Midland Engineering Company, Inc. 52369 State Road 933 North South Bend, IN 46637 PHONE 574/235-9251 Fax 574/235-9171 RE: Bid Award — Liberty Tower Exterior Renovations, Division A — Project No. 118- 086R Dear Mr. Frahn: The Board of Public Works, at its meeting held on February 12, 2019, awarded the above referenced project to Slatile Roofing and Sheet Metal Co., Inc., in the amount of $274,218. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT SUZANNA . FRITZBERG ELIZABETH A. MARADIK LAURA O'SULLIVAN THERESE J. DORAU