HomeMy WebLinkAboutAmendment to Software Agreement - Kronos, Inc - Kronos HR Payroll System1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SO[ ITH BEND_ INDIANA 46601-1 830
Jessica DeWitt
Kronos, Inc.
900 Chelmsford St.
Lowell, MA 01851
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CITY OF SOUTH BEND PETE BUTTIGIEG, MAY
BOARD !PUBLIC WORKS I
February 12, 2019
RE: Amendment to Software Agreement
Dear Ms. DeWitt:
PHONE 574/235-9251
FAx 574/235-9171
The Board of Public Works, at its meeting held on February 12, 2019, approved the above
referenced timeline extension for the implementation of Kronos HR Payroll System in the
amount of $26,400.
Enclosed please find a copy of the agreement for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
4GIX
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK LAURA O'SULLIVAN THERESE J. DORAU
INTER -OFFICE MEMORANDUM
` Department of Innovation & Technology
City of South Bend 227 W Jefferson Blvd
E,
TO: Board of Public Works, Linda Martin
CC: Dan O'Connor, Sandra Kennedy, Michael Schmidt, Benjamin Dougherty
FROM: Daniel Collins
SUBJECT: Kronos (Change order for a HR Payroll project timeline extension)
DATE: 2/5/2019
Linda and Members of the Board
We are submitting for review and approval this change order with Kronos for professional
services related to the extension of the project timeline for the implementation of the Kronos
HR Payroll system. Due to the unexpected complexity of extracting HR and Payroll data from
the City's existing software, Naviline, and mapping it to the Kronos HR Payroll system, it will be
necessary to extend the project timeline by 2-3 months. Kronos will be committing
approximately 500 additional hours to the project. The City intends to cover the cost of 176 of
those hours at a rate of $150 per hour. The total fee for the change order is $26,400. The
original agreement for the implementation was approved by the Board of Public Works on
December 22"d, 2016.
Thank you,
Daniel Collins
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PROJEC"T C'1A
GE ORDER
FORM
Customer Name
CITY OF SOUTH BEND
Solution ID
6123570
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6123570
CITY SOUTHBEND
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612mm
3 570
WEST ERSON
CITY OF SOUTH BEND
BLVD
227 WEST JEFFERSON BLVD
SOUTH
SOUTH BEND IN
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SOUTH BEND IN
46601
6601
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us
US
Phone
574 245-6201
Customer Contact
Dan O'Connor
Email _,.n.......�
DOCONNOR SOUTHBENDIN GOV
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Customer
Payment Terms
Net 30 Days
Purchase
N/A
Order
Kronos Practice
Public Sector 20127
Sales Person
Jessica DeWitt
Operating
Project #
29776
Unit /
KRONOS US OU / USD
Currency
New Task Required
Yes
New Order
No
Required
Project Budget Impact
Project Manager 19990003-ONL I HR II Estimate
Solution Consultant � 9990003-ONL I HR I Estimate
Authorization Signatures
48 150.00 7,200.00
128 150.00 19,200.00
Totals 176.00 26,400.00
Amounts exclude tax
(I authorize the change to the Kronos Project Buda) - ° bove, and I authorize Kronos to invoice for the amount applicable.)
Customer Project Manager 'm
in
,
Comments
Add project budget to account for
Order Management Inte is i . ,7, � )T7y
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 2-5-2019 . ........ ... Name Dan O'Connor
Purchasing 0
Check the,
LJ Agreement
M Professional Services
E] Bid Opening
El Quote Opening
[] Change Order No.
F-1 Ease/Encroach.
1� Other:
iropriate Item Type -
F1 contract
F-1 Resolution
Department Innovation
for All Submissions
F—Proposal
El Bid Award ❑ Req. to Advertise
El Quote Award
R C/O & PCA No. ❑ PCA
F-1 Traffic Control
Required Information
Company or Vendor Name Kronos Inc.
Addendum
El Title Sheet
New Vendor ElYes [Z No nIf Yes, Approved by Purchasing
MBENVBE Contractor [] MBE F-1 WBE
MBENVBE Contractor Requested [:] No F-1 Yes Name of Company
Project Name Chang ..order for Kronos HR Payroll Project Timeline Extension
Project Number
Funding Source IT Professional Services
. .........
Account No. 279-0672-415.31-06
..................
Amount $26,400
Terms of Contract 176 hours at a rate of $150 per hour ................ . . . . ..........
Purpose/Description Change order to accommodate a timeline extension for the
implementation of the Kronos HR Payroll Ustem.
FIRequired Contractor's Certification Form Attached (Non -Collusion,
-------------- - - Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.)
Amount of [:] increase $
F] Decrease $
Previous Amount
Current Percent of Change:
New Amount $
Total Percent of Change:
Copy
Original
Dan O'Connor
-Shawn Delaha I
El
El
Dispersal After Approval