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Home My WebLink AboutAmendment No 3 to PSA - Alliance Architects Inc - Howard Park Reconstruction Project Services1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1 930 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC S February 12, 2019 William Lamie Alliance Architects, Inc. 929 Lincolnway East, Suite 200 South Bend, IN 46601 RE: Amendment No. 3 to Professional Services Agreement Dear Mr. Lamie: PHONE 574/ 235-9251 Fax 574/235-9171 The Board of Public Works, at its meeting held on February 12, 2019, approved the above referenced amendment regarding additional services for the Howard Park Reconstruction Project in the amount not to exceed $36,964, for a new total of $1,310,964. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK LAURA O'SULLIVAN THERESE J. DORAU Amendment AM Document B104-2007 ^tandard Formof Agreement Owner Architect TO. City of South Bend Department of Public Works In accordance with the Agreement dated: BETWEEN the Owner: CITY OF SOUTH BEND DEPARTMENT OF PUBLIC WORKS 1316 County -City Building South Bend, Indiana 46601 and the Architect: ALLIANCE ARCHITECTS, INC. 929 Lincolnway East, Suite 200 South Bend, Indiana 46601 for the Project: Howard Park Reconstruction City Project No. 117-047-B 219 South St. Louis Blvd South Bend, Indiana 46617 Amendment Number: Three June 27, 2017 The parties hereto agree to the following terms and conditions as the Amendment to the Agreement between them dated the 12th Day of February in the year Two Thousand and Nineteen: ARTICLE 4 ADDITIONAL SERVICES Additional Services listed below were necessitated by a change in the initial information, previous instructions and approvals given by the Owner and completed by the Architect and their consultants. AMENDMENT NO. THREE City of South Bend -2- February 12, 2019 The additional compensation (see Article 11, Paragraph 11.3) for Additional Services shall be as follows (Hourly Billing Rates are based on Attachment "C" of AIA Document B101 dated June 27, 2017): 1. Enhanced Commissioning Services $13,300.00 Ambient Energy 2. Vietnam Memorial Bid Package Preparation $ 5,520.00 Alliance, Lakota PM 8 hrs x $165/hr = $1,320 PA 28 hrs x $150/hr = $4,200 $5,520 3. Accounting Division/St. Louis Blvd Preparation $ 7,519.00 Alliance, Lakota PM 5 hrs x $165/hr = $ 825 PA 41 hrs x $150/hr = $6,150 Clerical 8 hrs x $ 68/hr = 544 $7,519 4. AV/IT Design Services $ 4 025.00 Alliance, ME Design, TPC PM 5 hrs x $165/hr = $ 825 PE 8 hrs x $150/hr = $1,200 Tech 16 hrs x $125/hr = $2,000 $4,025 5. Community Center - Northeast Entry Redesign $ 6,600.00 Alliance PM 15 hrs x $165/hr = $2,475 PA 15 hrs x $150/hr = $2,250 Tech 15 hrs x $125/hr = $1,875 $6,600 Total Additional Services Compensation: �64.w ARTICLE 11 COMPENSATION: Initial compensation for Architect's Basic Services was a lump sum fee equal to One Hundred Eighty -Five Thousand Five Hundred and 00/100 Dollars ($185,500.00) including Reimbursable Expenses. AMENDMENT NO. THREE City of South Bend -3- February 12, 2019 The additional compensation for the Schematic Design Services Phase, Design Development Services Phase, Construction Document Services Phase, Bidding Services Phase and Construction Services Phase was as follows: Lump sum fee equal to One Million Eighty -Eight Thousand Five Hundred and 00/100 Dollars ($1,088,500.00) including Reimbursable Expenses: Schematic Design Services Phase: Ten Percent (10%) Design Development Services Phase: Fifteen Percent (15%) Construction Document Services Phase: Fifty Percent (50%) Bidding Services Phase: Five Percent (5%) Construction Services Phase: Twenty Percent (20%) Total Basic Compensation One Hundred Percent (100%) $ 108,850.00 $ 163,275.00 $ 544,250.00 $ 27,212.00 $ 244,913.00 $1,088,500.00 The total compensation for all of the Architect's Basic Services were amended to a lump sum equal to One Million Two Hundred Seventy -Four Thousand and 00/100 Dollars ($1,274,000.00) including Reimbursable Expenses. The total compensation for all of the Architect's Basic Services and Additional Services shall be amended to a lump sum equal to One Million Three Hundred Ten Thousand Nine Hundred Sixty Four and 00/100 Dollars ($1,310,964.00) including Reimbursable Expenses. Each and every other provision of the aforesaid Agreement remains in full force and effect and is unaffected by this Amendment. IN WITNESS WHEREOF, the undersigned executed and delivered this Amendment on the date set forth opposite the name of each. SUBMITTED BY: VAMn �_ L_6..*� _. _................... _..... --......_�_... (Signature) William R. Lamie, Principal (Printed name and title) February 12, 2019 (Date) AGREED TO: (Signature BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date February 4, 2019 Name Roger Nawrot Department Division/Bureau Public Works Engineering BPW Date February 12, 2019 Phone Extension 5932 wmmmmMMMIiNimm m wuuum Required Prior to Submittal to Board _....... ........ .....�—. ._.._._... _. Legal ❑ Attorney Name: Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ❑ Michael Schmidt Check the A .r_ nate Item T e — lecuire+ for All Submissions �_...M .... Agreement ❑ Contract �', Proposal Addend" p E]um F1 Professional Services ❑ Resolution Bid Opening ❑ Bid Award E Req. to Advertise ❑ Title Sheet ❑ Quote Opening El Quote Award EJ Change Order No. F1 C/O & PCA No. PCA E, Ease/Encroach. El Traffic Control: Other: Amendment No. 3 .�.............. .....-u.___- ...... �......._........ -Required Information ITITITITITITITITITITITIT_ Company or Vendor Name Alliance Architects, Inc. New Vendor Yes Z No If Yes Approved by Purchasing mmmmmm MBE/WBE Contractor MBE] WBE MBE/WBE Contractor Requested µNo � Yes Name of Compan y Project Name Howard Park Reconstruction Project Number 117-047 Funding Source . ............................ �.. Re Tonal Cities Grant Account No. 201-1111-452.31-06 Amount.. �...36'9.64..0.0.._______W...................__......................... _......... Terms of Contract ......................................�.�_...._.�.�.�.�.�..............�....__.........�.m Not to Exceed Purpose/Description ..........— ............................... g .... ...... This amendment is for Enhanced Commissionin Services, Vietnam Memorial Bid Package, splitting the project into accounting divisions, AV/IT Design Services and North east Entry Redesign. The total contract price with this amendment is $1,310,964.00. Required Contractor's ��C�e�rt�� ification Forms Attached (Non - Collusion, Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) ... _ ...........Required For Change Orders...Onl" .._ �. ...� Amount of ❑ Increase $ Decrease $ Previous Amount $ Current Percent of Change: % NewAmount �........................��_..........�.�.�.�.�............................w_ Total Percent of Chan we: % ...... Dispersal Aft o.val �... � After A royal Copy Original ❑ ❑ Kara Boyles ❑ Roger Nawrot