Loading...
HomeMy WebLinkAbout01222019 Board of Public Works MeetingAGENDA REVIEW SESSION JANUARY 17, 2019 11 Mr. Jacob Klosinski, Wastewater, stated this is their annual trucking bid. Mr. Gilot asked if they had a minority contractor last year. Mr. Klosinski stated not last year, but the year before. He noted they are reaching out to several minority contractors to encourage them to bid though. - Modification of Industrial Wastewater Discharge Permit - St. Joseph Energy Center Mr. Manny Bueno, Wastewater, stated the modification they are requesting for this permit is for priority monitoring. He explained that was included originally as a requirement in their permit because the city wasn't sure if it applied to the St. Joseph Energy Center. He noted they aren't required to monitor for this based on Federal regulations. He stated they added to the requirement that after two monitors if nothing showed up, the city would waive this monitoring. Mr. Bueno confirmed nothing has shown up. - Opening of Bids — Liberty Tower Exterior Renovations Mr. Kyle Silveus, Engineering, informed the Board there are four (4) divisions to this bid. - Change Orders No. 6 and 7 — Erskine Clubhouse Renovations Mr. Silveus stated both of these change orders are due to unforeseen conditions that were discovered when the building was opened up. Mr. Gilot asked if there was much more left to open up that could have unforeseen conditions. Mr. Silveus stated the bulk of the building is opened up so there shouldn't be too many more surprises. - Amendment No. 1 to Professional Services Agreement — Lochmueller Group, Inc. Mr. Silveus noted the cost on this agreement should go down before Tuesday's Board meeting. - Supplemental and Amended Easement and Right of Way — I&M Power Company Mr. Gilot reviewed the drawing and documents of the easement and expressed concern about excavating on the soil at the locations shown. He requested the engineer check with staff that has knowledge of the history on the closed cell at this site. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 11:20 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President 61 U �— Elizabeth A. Maradik, Member Therese J. Dorau, Member ATTEST: i da M. Martin, erk REGULAR MEETING The Regular Meeting of the Board of Public Works January 22, 2019, by Board President Gary A. Gilot, Therese Dorau, and Laura O'Sullivan present. Board Also present was Board Attorney Clara McDaniels. JANUARY 22, 2019 was convened at 9:32 a.m. on Tuesday, with Board Members Elizabeth Maradik, member Suzanna Fritzberg was absent. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on January 3, January 8, and January 15, 2019, were approved. C 1 REGULAR MEETING JANUARY 22, 2019 12 OPENING OF BIDS — LIBERTY; TOWER EXTERIOR RENOVATIONS — PROJECT NO. 118-086R (RWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: ENVIRONMENTAL GLASS, INC. 12675 Marlin Drive Redford, MI 48239 Bid was signed by: Don Vainer Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted :E Division A N/A Division B N/A Division C $299,000.00 Division D N/A SLATILE ROOFING AND SHEET METAL CO., INC. 1703 S. Ironwood Drive South Bend, IN 46613 Bid was signed by: Gerald Longerot Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted p Division A $274,218.00 Division B N/A Division C N/A Division D N/A MUL_ DER WATERPROOFING & SEALANTS, INC. 3420 Ravine Road Kalamazoo, MI 49006 Bid was signed by: Scott Mulder Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted M Division A N/A Division B $296,950.00 Division C N/A Division D N/A RIETH-RILEY CONSTRUCTION CO., INC. 25200 SR 23 South Bend, IN 46614 Bid was signed by: Joshua McCormick Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted .n Division A N/A Division B N/A Division C N/A Division D $230,610.00 REGULAR MEETING JANUARY 22, 2019 13 MIDLAND ENGINEERING COMPANY, INC. 52369 State Road 933 North South Bend, IN 46637 Bid was signed by: Michael Frahn Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted Division A $484,200.00 Division B N/A Division C N/A Division D N/A THE ROBERT HENRY CORPORATION 404 S. Frances Street South Bend, IN 46617 Bid was signed by: Stephen Henry Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted RIM Division A N/A Division B N/A Division C N/A Division D $130,608.00 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above bids were referred to Engineering and Community Investment for review and recommendation. OPENING OF QUOTATIONS — CENTURY CENTER EXTERIOR SIGNAGE PROJECT NO. 118-035B (HOTEL/MOTEL TAX) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: BURKHART SIGN SYSTEMS 1247 Mishawaka Ave. South Bend, IN 46615 Quotation was submitted by Jeff Breiler Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $149,430 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above quotation was referred to Engineering and Venues, Parks, and Arts for review and recommendation. OPENING OF QUOTATIONS — BENDIX THEATER LIFT PROJECT NO 118 036C (HOTEL/MOTEL TAX) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: LARSON DANIELSON CONSTRUCTION CO. INC. 302 Tyler St. LaPorte, IN 46350 Quotation was submitted by Timothy Larson Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $87,490 BROWN & BROWN GENERAL CONTRACTORS INC. 124 S. Elkhart St., PO Box 487 Wakarusa, IN 46573 P REGULAR MEETING JANUARY 22, 2019 14 Quotation was submitted by Eric Brown Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $71,300.00 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above quotations were referred to Engineering and Venues, Parks, and Arts for review and recommendation. OPENING OF QUOTATIONS — CENTURY CENTER STORAGE MEZZANINE — PROJECT NO. 118-036E (HOTEL/MOTEL TAX) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: MAJORITY BUILDERS, INC. 62900 US 31 South South Bend, IN 46614 Quotation was submitted by Rick Slagle Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted QUOTATION: $139,600.00 LARSON DANIELSON CONSTRUCTION CO., INC. 302 Tyler Street LaPorte, IN 46350 Quotation was submitted by Timothy Larson Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $116,591 R. YODER CONSTRUCTION, INC. 27453 County Road 150 Nappanee, IN 46550 Quotation was submitted by Randall Yoder Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $104,000 BROWN & BROWN GENERAL CONTRACTORS. INC. 124 S. Elkhart St., PO Box 487 Wakarusa, IN 46573 Quotation was submitted by Eric Brown Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $117,529.00 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above quotations were referred to Engineering and Venues, Parks, and Arts for review and recommendation. OPENING OF PROPOSALS — INDOT SCHOOL ZONE FLASHING BEACON ASSEMBLIES —PROJECT NO. 117-075R (INDOT/MAJOR MOVES) Mr. Gilot advised that this was the date set for the receiving and opening of sealed proposals for the above referenced project. Mr. Gilot stated the proposals will be reviewed and scored based on a matrix system, by a review team. He read the names of the following companies submitting proposals: TROYER GROUP 550 Union Street Mishawaka, IN 46544 REGULAR MEETING JANUARY 22, 2019 15 A&F ENGINEERING CO., LLC 8365 Keystone Crossing, Suite 201 Indianapolis, IN 46240 SHREWSBERRY & ASSOCIATES, LLC 7321 Shadeland Station, Suite 160 Indianapolis, IN 46256 VS ENGINEERING 10305-A Dawson's Creek Blvd. Fort Wayne, IN 46825 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above proposals were referred to the Engineering review team for review and recommendation. AWARD BID - VENUES PARKS AND ARTS RESTROOM REMODELING - PROJECT NO. 118-043R (PARKS BOND I) Mr. Scott Kreeger, Engineering, advised the Board that on December 20, 2018, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Kreeger recommended that the Board award the contract to the lowest responsive and responsible bidder Michiana Contracting, Inc., 7843 Lilac Road, PO Box 929, Plymouth, IN 46563, in the amount of $490,000 for the Base Bid plus all Alternates. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. AWARD BID - VENUES, PARKS AND ARTS 2019 CHEMICAL SUPPLY (VARIOUS VPA MAINTENANCE ACCOUNTS) Mr. Patrick Sherman, VPA, advised the Board that on January 8, 2019, bids were received and opened for the above referenced supplies. After reviewing those bids, Mr. Sherman recommended that the Board award the contract to the lowest responsive and responsible bidders in the amount of unit prices: a) Harrell's LLC, 5105 New Tampa Hwy., Lakeland, FL 33815 (1) Item Nos. 5-7,17, 18, 21, 25, 27, 30, 32-34, 38, 41-43, 45, 48, 50-56, 58, 59, 61-64, 66, 70, 72, 73, 75, 77, 81, 82 b) Site One Landscape Supply, 1385 E. 361h Street, Cleveland, OH 44114 (1) Item Nos. 1-4, 8-16, 19, 20, 22-24, 26, 28, 31, 35-37, 39, 40, 44, 46, 47, 49, 57, 60, 65, 67-69, 71, 74, 76, 78-80 c) Spear Corporation, 12966 N CR 50W, Roachdale, IN 46172 (1) Item Nos. 83, 84, 85 Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. AWARD QUOTATION - ZIKER SAMPLE STREET BUILDING RESTROOM REMODEL PROJECT NO. 117-123A (RWDA TIF) Ms. Charlotte Brach, Engineering, advised the Board that on January 8, 2019, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Brach recommended that the Board award the contract to the lowest responsive and responsible bidder, Premier I Construction, 105 E. Jefferson Blvd., Suite 216, South Bend, IN 46601, in the amount of $45,976. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. O'Sullivan seconded the motion, which carried. APPROVE CHANGE ORDER NO. 3 - HOWARD PARK REDEVELOPMENT AND ST. LOUIS BLVD. IMPROVEMENTS - PROJECT NO 117 047B (PARK BOND/RETIF/REGIONAL CITIES & CUMULATIVE CAPITAL) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 3 on behalf of Larson Danielson Construction Co., Inc., 302 Tyler Street, LaPorte, IN 46350, indicating the contract amount be increased by $147,758.58 for a new contract sum, including this Change Order, in the amount of $17,894,326.58. Upon a motion made by Ms. Maradik, seconded by Ms, O'Sullivan and carried, the Change Order was approved. 1 1 REGULAR MEETING JANUARY 22, 2019 16 APPROVE CHANGE ORDER NO. 3 — FIRE STATION NO. 9 — PROJECT NO. 116-012 (2018 FIRE STATION NO. 9 CAPITAL) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 3 on behalf of Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, IN 46628, indicating the contract amount be increased by $8,219 for a new contract sum, including this Change Order, in the amount of $3,667,859. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE CHANGE ORDER NOS. 6 AND 7 — ERSKINE CLUBHOUSE RENOVATION — PROJECT NO. 116-108 (VPA MAINTENANCE FUND) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted the below Change Orders on behalf of Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, IN 46628: a) Change Order No.: 6 (1) Increase Amount: $62,958 (2) Percent of Increase: 6.81 % (3) Total Percent of Change: 8.84% (4) Revised Contract Amount: $987,142 b) Change Order No.: 7 (1) Increase Amount: $2,984 (2) Percent of Increase: 0.3% (3) Total Percent of Change: 9.16% (4) Revised Contract Amount: $990,126 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Change Orders were approved. APPROVE CHANGE ORDER NO. 4 — VENUES PARKS AND ARTS MAINTENANCE STORAGE BUILDING — PROJECT NO. 118-046R (PARK BOND SERIES I) Mr. Gilot advised that Ms. Alicia Czarnecki, Engineering, has submitted Change Order No. 4 on behalf of The Robert Henry Corporation, 404 S. Frances St., South Bend, IN 46624, indicating the contract amount be increased by $1,490 for a new contract sum, including this Change Order, in the amount of $389,380. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — NAVARRE STREET MILLING AND ASPHALT OVERLAY — PROJECT NO 117-128 (LRSA/STREET MAINTENANCE Mr. Gilot advised that Mr. Toy Villa, Engineering has submitted Change Order No. 1 (Final) on behalf of Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614 indicating the contract amount be increased by $7,000, plus an additional one -hundred ninety-five (195) days, for a new contract sum, including this Change Order, of $49,503.50 and a revised project completion date of December 12, 2018. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $49,503.50. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO. 3 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — RAVINA PARK -BOWMAN CREEK STABILIZATION — PROJECT NO. 117-073A (SPECIAL LOIT/MAJOR PROJECTS) Mr. Gilot advised that Mr. Toy Villa, Engineering has submitted Change Order No. 3 (Final) on behalf of Williams Creek Management Corporation, 4620 S. County Road 600 East, Plainfield, IL 46168 indicating the contract amount be decreased by $3,125.30 for a new contract sum, including this Change Order, of $246,143.70. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $246,143.70. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, Change Order No. 3 (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — 2018 STREET PAVING — PROJECT NO 118-070 (BUILDING AND STREET MAINTENANCE) - REGULAR MEETING JANUARY 22, 2019 17 Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, indicating the contract amount be decreased by $18,628.65 for a new contract sum, including this Change Order, of $580,293.44. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $580,293.44. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — 100 WAYNE STREET PLAZA AND STREETSCAPE — PROJECT NO 116 047R (RWDA TIF Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 (Final) on behalf of Premium Concrete Services, Inc., 712 Richmond Street, Elkhart, IN 46516, indicating the contract amount be increased by $10,558 for a new contract sum, including this Change Order, of $267,518. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $267,518. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — MARRIOTT HOTEL SITE DEVELOPMENT AT HALL OF FAME PHASE 3 — DIVISIONS A & B — PROJECT NO. 117-064 (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 (Final) on behalf of Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614 indicating the contract amount be decreased by $12,007.82 for a new contract sum, including this Change Order, of $221,830.64. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $221,830.64. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — MARRIOTT HOTEL SITE DEVELOPMENT AT HALL OF FAME PHASE 3 — DIVISION C — PROJECT NO. 117-064 (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614 indicating the contract amount be decreased by $5,138.16 for a new contract sum, including this Change Order, of $433,573.16. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $433,573.16. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — 2018 TREE PLANTING — PROJECT NO. 118-048B (MVH) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Douglas Landscape, Inc., 23590 Ardmore Trail, South Bend, IN 46628, for the above referenced project, indicating a final cost of $10,152. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — COLLEGE AND SUNNYMEDE AVE. TRAFFIC CALMING SOLAR RADAR SPEED DISPLAY SIGNS — PROJECT NO. 117-113A LRSA Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Pemberton Davis Electric, Inc., 916 E. McKinley Ave., Mishawaka, IN 46545, for the above referenced project, indicating a final cost of $25,420. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — DOWNTOWN CROSS STREET IMPROVEMENTS —PROJECT NO 117-041 A (LRS Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614, for the above referenced project, indicating a final cost of $1,753,886.17. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Project Completion Affidavit was approved. REGULAR MEETING JANUARY 22, 2019 18 APPROVE PROJECT COMPLETION AFFIDAVIT — HIBBERD PLAZA IMPROVEMENTS —PROJECT NO. 117-063R (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of R. Yoder Construction, Inc., PO Box 69, Nappanee, IN 46550, for the above referenced project, indicating a final cost of $479,998.27. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2019 TRUCKING OF BELT -PRESSED BIOSOLIDS FOR LAND APPLICATION (UTILITIES ORGANIC RESOURCES, CONTRACTUAL SERVICES OTHER) In a memorandum to the Board, Mr. Jacob Klosinski, Utilities, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — MISHAWAKA AVENUE TRAFFIC SIGNALS AT FIRE STATION NO 9 — PROJECT NO. 117-120A (LRSA) In a memorandum to the Board, Mr. Roger Nawrot, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. ADOPT RESOLUTION NO. 02-2019 — A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.02-2019 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: Equipment from Utilities Department (See list) WHEREAS, pursuant to Indiana Code § 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana; and WHEREAS, the City, acting by and through the Board, desires to dispose of the personal property that is more particularly described at Exhibit "A" attached hereto and incorporated herein ("Property"); and WHEREAS, in accordance with Indiana Code § 5-22-22-4, the Board may engage an auctioneer to conduct a public auction in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or more, or is more than one (1) item with an estimated value of $5,000 or less; and WHEREAS, the Board has determined that the Property has an estimated value of less than $5,000,and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the Property listed at Exhibit "A" is no longer needed by the City; the Property is unfit for the purpose for which it was intended, and has an estimated value of $5,000 or less. REGULAR MEETING JANUARY 22, 2019 19 BE IT RESOLVED that the Property may be transferred or sold at public auction. However, if the Property is deemed to be worthless, such Property may be demolished or junked. ADOPTED the 22" day of January, 2019_ CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau s/ Laura O'Sullivan ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 03-2019 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.03-2019 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, OFFICER BARRY MEAD retired effective January 5, 2019, from the South Bend Police Department after twenty-four (24) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that handgun Serial No. HKB3620, A Smith and Wesson M&P9 Handgun, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 22ND Day of January, 2019 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Gary A. Gilot s/Elizabeth A. Maradik s/Therese J. Dorau s/Laura L. O'Sullivan ATTEST: s/Linda M. Martin, Clerk 1 REGULAR MEETING JANUARY 22, 2019 20 1 I 1 APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Add.Qnda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Fixed Cost United States Annual Joint Funding $3,000 (City Maradik/O'Sullivan Agreement Department Agreement for Water Contribution) of the Level Measurement and (Water Interior Analysis Works Operations) Support Kronos Renewal of Annual $13,058.98 Maradik/O'Sullivan Services Quote Incorporated Hardware Maintenance (IT for Twenty -Nine (29) Operating) Kronos Timeclocks Professional Neil Lead Protection Program $58,581 Maradik/O'Sullivan Services Mihalich Manager for IHCDA Lead (CDBG State Agreement Testing Grant Fund) Special CDW Sole Source Renewal of $32,565.64 Maradik/O'Sullivan Purchase Government Adobe Licensing (IT Operating) Supplemental Indiana Electrical Line Easement $3,500; Maradik/O'Sullivan and Amended Michigan Restrictions on Organic Paid to City Easement and Power Resources Property Right of Way Company Bid Contract Industrial Extend Current Pricing Hourly Maradik/O'Sullivan Extension Door of through 2019 for Repair Rates; Northern and Installation of (Various Indiana Overhead Doors for All Departments City Departments, Spec Operating AJ Budget) Statement of Crowe Coordinate, Input and $25,000 Maradik/O'Sullivan Work Horwath Review all Compliance (DCI LLP Forms for Annual Tax Administrati Abatement Report on) Special N/A Purchase of One (1) $29,498.75 Maradik/O'Sullivan Purchase Undercover Vehicle for (Less Trade the Police ATF Task In Vehicle of Force $7,000 for Total $22,498.75) (Police Federal Drug Equipment/ Motor Vehicles) Second Shein Realty One (1) Year Renewal of $10,795; Maradik/O'Sullivan Amendment to LLC ATF Disarm Task Force Reimbursed Lease Shared Space Lease with by ATF Agreement Police Department (Police Continuing Education) Module and myStaffing Implementation of Self $2,400; One Maradik/O'Sullivan Licensing Pro Service Export Module (1) Time Fee Agreement for Applicant Tracking of $1,500 System plus $75/Month (IT Professional Services/ Operations) Software Kronos, Inc. Development of Human $6,400; Forty Maradik/O'Sullivan Agreement I Resources Pay Status 1 (40) Hours at REGULAR MEETING JANUARY 22, 2019 21 Amendment Change Interface Rate of $160/Hour (IT Professional Services) First ACM Additional Lead and $489; New Maradik/O'Sullivan Amendment to Engineering Asbestos Testing for Total $4,139 Professional and Erskine Clubhouse (Golf Services Environment Renovation Operations) Agreement al Services Amendment Lochmueller Design Services and Bid $257,119 TABLED No. 1 to Group, Inc. Document Preparation for (RWDA TIF) Maradik/O'Sullivan Professional Leeper Park Improvement Services Project Agreement QPA Purchase Gametime, Playground Equipment for $370,378.63 Maradik/O'Sullivan Inc. 2019 Parks Upgrade (Park Bond Program Series I) Professional Certstaffix Train Under -Skilled $2,150 Maradik/O'Sullivan Services Training Workers for Pathways On (EDIT) Agreement Demand Program Statement of. Ivy Tech Train Under -Skilled $21,000 Maradik/O'Sullivan Work Community Workers for Pathways On (EDIT) College Demand Program Subordination, Catalyst 2, SNDA for Lease at N/A Maradik/O'Sullivan Non- LLC Catalyst 2 for Tech Disturbance Resource Center and Attornment Agreement APPROVAL OF PERMITS/LICENSES The following street closures and processions were presented for gnnrnvnl- Applicant - Description Date/Time -rr-- Location Motion Carried Downtown Non- February 1, 2019; Jefferson Blvd. Maradik/O'Sullivan South Residential 3:00 p.m. to 11:30 Bridge from Dr. Bend Block Party: p.m. Martin Luther King First Fridays Jr. Blvd. to Niles Fireworks Avenue Show FAVORABLE RECOMMENDATION - PETITION TO VACATE THE PORTION OF DUBAIL STREET RUNNING FROM OLIVE STREET WEST TO TERMINATION AT WABASH STREET Mr. Gilot indicated that Lori Kay Gesto, 1705 S. Olive St., South Bend, IN 46613, has submitted a request to vacate the above referenced street. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission Fire Department, Street Department, Community Investment and Engineering Department. The Engineering Department advised there is an existing public water main running down this right- of-way, which would require an access easement to be created. Area Plan stated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. Therefore, Ms. Maradik made a motion recommending approval of the request for vacation subject to a utility easement. Ms. O'Sullivan seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE 1 1 REGULAR MEETING JANUARY 22, 2019 22 [1 1 Upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the following traffic control device request was approved: NEW INSTALLATION: Stop Sign LOCATION: Westbound Hillsdale Road at Caroline Street REMARKS: All criteria has been met APPROVE MODIFICATIONS TO WASTEWATER DISCHARGE PERMITS) In a Memorandum to the Board, Ms. Lauren Trapp, Division of Wastewater, submitted the following Wastewater Discharge Permit(s) and recommended approval of modifications to the permit to waive samplings of Priority Pollutants not relevant to this company and without federal or local limitation requirements: St. Joseph Energy Center, 54745 Walnut Road There being no further discussion, upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the renewal of the permit was approved. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR EXCAVATION AND OCCUPANCY BONDS Ms. Donna Hanson, Division of Engineering, recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type yp Approved/ Released Effective Date Windstream KDL, LLC Contractor Approved December 15, 2018 Walls by Walls, Inc. Contractor Approved December 21, 2018 Windstream KDL, LLC Excavation Approved December 15, 2018 American Waste Systems, Inc. Occupancy I Released December 19, 2018 Ms. Maradik made a motion that the bond's separate approval and/or release as outlined above be ratified. Ms. O'Sullivan seconded the motion, which carried. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $2,344,993.66 01/22/2019 U.S. Bank National Association; 2015 EDIT/Parks Bond; Requisition No. 101 $24,200.11 01/14/2019 Therefore, Ms. Maradik made a motion that after review of the expenditures, the .claims be approved as submitted. Ms. O'Sullivan seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Murray Miller, Local Union No. 645, questioned the Board regarding the amount spent to date on meeting the requirements of the Federal Mandate regarding the combined sewer system (CSO). He noted the proposed increases to sewer and water customers for that purpose, but stated he could not find records of increased spending on the CSO's. Mr. Eric Horvath, Director of Public Works, explained there are a number of projects including at the Wastewater plant itself specific to the CSO. He noted the Consent Decree requires work at the plant itself, not just to the CSO system. Mr. Horvath stated the city just completed a $15,000,000 upgrade project out there and there is a lot of work that has been done in relation to the CSO's, not just in the collection system. He noted many other projects done that include pervious concrete or another feature that may not be specifically listed but are part of improving the CSO. He referenced the Western Avenue project that includes separating the storm sewer system. Mr. Miller asked if it was listed as a CSO project. Mr. Horvath stated it is not because it has a lot of other features included in the overall project such as road work. Mr. Miller stated the Common Council is telling him these projects are on -going but he can't find records of CSO projects. Mr. Gilot stated Mr. Horvath is trying to explain to you these are projects that have a huge impact on the CSO even though they aren't called CSO projects. Mr. Miller questioned whether the work REGULAR MEETING JANUARY 22, 2019 23 specifically done for flooding is reported as part of the CSO improvements. Mr. Horvath answered it depends on the area and what the solution is. Mr. Miller asked specifically about the river area by the YMCA. Mr. Horvath stated that is a huge multi -million dollar improvement area, noting the whole river came up over the banks and caused flooding. He stated he is not sure what the answer is there, adding to be clear, when there is huge flooding and the river comes up over the banks, you aren't going to be able to solve that. He noted we may be able to move the water off the streets but you aren't going to be able to solve catastrophic flooding unless you build a wall along the banks or remove the buildings in the area and let it remain a flood plain. Mr. Miller stated he just sees the increases coming and not everybody can afford a 44% rate increase in two (2) years. Mr. Horvath agreed but added you also can't have unsafe drinking water and you have to invest in infrastructure or you destroy the whole city. He noted just on the water side it shows $88,000,000 of need. Mr. Miller questioned how they will determine who gets a higher rate and what the requirements will be for lowered rates on the sewer and water rates. Mr. Horvath explained the resident's will need to apply for a program and meet the requirements but the amounts are not set yet. He added they should know around June or July. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:28 a.m. BOARD OF PUBLIC WO S c Gary A. Gilot, President Elizabeth A. Maradik, Member Therese J. Dorau, Member ATTEST: 4da M. Martin, ler 1