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Home My WebLink About07/10/12 Board of Public Works Agenda CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA July 10, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Review: June 21, 2012; Regular Meeting: June 26, 2012 B. Claims Review: July 3, 2012 2. OPENING OF BIDS A. Sale of City-Owned Property 1. Description: 304 East Indiana Avenue (18-7033-1275) B. Pre-Qualification for Body Shop Repair Service 1. Funding: Department Operating Budgets (222.0605.419.23.12) 3. AWARD BIDS AND APPROVE CONTRACT A. Preventative Maintenance on 31 Generators for Water Works, Fire Department and Waste Water 1. Company: Buckeye Power Sales Company, Inc. 2. Amount: $30,050 3. Funding: Water Works—620.0640.602.31.35; Fire Department— 101.9014.223.601; Waste Water—641.0630.793.36.05 B. Four(4) More or Less, 2011 or Newer Trailer Mounted Leaf Vacs 1. Company: Best Equipment Company 2. Amount: $117,312 ($29,328 Each) 3. Funding: ReLeaf Capital Lease(655.0609.435.37.11) 4. BID AWARD CORRECTION A. Olive Road Basin Improvements—Project No. 112-031 1. Company: John Boettcher Sewer&Excavating 2. Correction: Item#14 Mathematical Error Increasing Item by$40.54; Total Award Increased to $128,930.83; Does Not Affect Low Bidder Order 3. Funding: AEDA TIF(324.1050.460.42.03) 5. QUOTATION AWARD A. Goodson Court Sewer Extension—Project No. 112-035 1. Company: Youngs Excavating, Inc. 2. Amount: $52,165.85 (Base Bid Only) 3. Funding: Sewer Insurance Repair(640.0620.811.36.09) 6. REJECT ALL BIDS A. Two (2) More or Less, 2011 or Newer One-Yard Front End Rubber Tire Loaders 1. Reason: Lack of Funding 2. Funding: 2012 Solid Waste &Code Enforcement Capital Budget B. Fire Station 5 Roof Replacement—Project No. 112-032 1. Reason: Lack of Funding 2. Funding: Fire Department Capital GARY A.GILOT • DONALD E.INKS • KATHRYN E.Roos • MICHAEL C.MECHAM • MARK W.NEAL Page 1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA July 10, 2012 - 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 7. CHANGE ORDERS A. Triangle Neighborhood Infrastructure Improvements-Project No. 109-009 1. Company: HRP Construction Co. 2. Change Order No.: 2 3. Increase Amount: $4,325.55 4. Percent of Increase: 0.26% 5. Revised Contract Amount: $1,658,690.74 6. Funding: Major Moves/EDIT B. LaSalle School Area Sewer Separation-Project No. 107-042 1. Company: C&E Excavating, Inc. 2. Change Order No. 1 3. Increase Amount: $61,086.55 4. Percent of Increase: 4.38% 5. Revised Contract Amount: $1,455,654.85 6. Funding: 2011 Sewer Bond(659.0621.415.42.05) C. River Commons Lift Station Replacement-Project No. 109-087B 1. Company:Niblock Excavating, Inc. 2. Change Order No.: 3 3. Decrease Amount: ($6,509) 4. Percent of Decrease: (2.73%) 5. Revised Contract Amount: $268,456.60 6. Funding: 2010 Sewer Bond(658.0630.415.42.08) 8. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Michiana Lock and Key Demolition and Parking Lot Construction-Project No. 111-059 1. Company: Indiana Earth, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($2,756) 4. Total Percent of Decrease: (6.81%) 5. Revised Contract Amount: $37,699 6. Funding: SBCDA TIF(420.1050.460.39.82) 9. PROJECT COMPLETION AFFIDAVIT A. Studebaker Corridor Area A Demolition Phase IV-Project No. 109-032 1. Company: Dore &Associates 2. Final Contract Amount: $4,897,093.11 3. Funding: AEDA TIF(324.1050.460.39.82) 10. RESOLUTION GARY A.GILOT • DONALD E.INKS • KATHRYN E.Roos • MICHAEL C.MECHAM • MARK W.NEAL Page 2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA July 10, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 A. No. 37-2012—A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Minolta Microfiche Viewer Model RP407E Serial No. 165833 B. No. 38-2012—A Resolution of the Board of Public Works of the City of South Bend, Indiana Accepting the Transfer or Real Property from the South Bend Department of Redevelopment 1. Description: Hansel Center 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Special Purchase—Brown Equipment Company, Inc. 1. Description: One (1)Reconditioned Johnson 2J4000 Street Sweeper— Substantial Savings Purchasing Reconditioned Unit instead of New; Company is the Only Refurbisher and Supplier of this Equipment 2. Amount: $105,000 3. Funding: Sewer Department O&M(641.0621.792.37.11) B. Professional Services Proposal—Christopher B. Burke Engineering, LLC 1. Description: On-Call Stormwater and MS4 Program Support—Project No. 112-047 2. Amount:NTE$17,600 3. Funding: Engineering Professional Services (101.0602.431.31.06) C. Agreement—AT&T 1. Description: 311 Abbreviated Dialing for Phone Account 2. Amount: $2,500 3. Funding: Phone Account(404.0617.431.32.04) D. Addendum to Master Agency Agreement—Redevelopment Commission 1. Description: Union Station Technology Center, MOU 1 Budget 2. Amount: $2,200,000 3. Funding: AEDA TIF(324.1050.460.42.02) E. Professional Services Agreement Amendment No. 1 —Abonmarche 1. Description: US 31 Utility Relocations—Project No. 111-032—Additional Scope 2. Amount: $14,850 3. Funding: Local Road and Street Major Projects (251.0608.431.42.96) F. Lease Agreement—Ikon/Ricoh 1. Description: Lease New Color Copier for Environmental Services 2. Amount: Total—$3,859.92 per Year($1,321.92 Lease; $2,538 Service) 3. Funding: Environmental Services Operating Budget(641.0630.793.37.11) G. Contract—Dismas House of South Bend 1. Description: Dismas House Exterior Renovation—Exterior Improvements to Dismas House Including New Roof,New Handicap Ramp, Replacement Concrete Steps and Walk, Installation of Hand Rail 2. Amount: $20,000 GARY A.GILOT • DONALD E.INKS • KATHRYN E.Roos • MICHAEL C.MECHAM • MARK W.NEAL Page 3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA July 10, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3. Funding: CDBG(212.1001.460.39.30) H. Contract—YWCA of North Central Indiana 1. Description: Residential Facility Kitchen Improvement—Reconfigure Existing Office Space at Residential Shelter for an Auxiliary Kitchen 2. Amount: $15,000 3. Funding; CDBG(212.1001.460.39.30) L Contract—Dismas House of South Bend 1. Description: Housing Relocation and Stabilization Services—Assist Homeless Individuals Move as Quickly as Possible into Permanent Housing 2. Amount: $8,751.82 3. Funding: Emergency Solutions Grant(212.1001.460.39.30) J. Contract—Neighborhood Resources &Technical Services Corporation 1. Description:Neighborhood Revitalization through Capacity Building— Provide Skills/Leadership Training to Neighborhood Residents and Small Grants to Neighborhood Organizations 2. Amount: $18,000 3. Funding: CDBG(212.1001.460.39.30) K. Contract Amendment—Housing Development Corporation 1. Description: REWARD Program—Extend 2011 Program through 6/30/13 2. Amount: $18,000 3. Funding: CDBG(212.1022.460.81.07) L. Special Purchase— Sanitaire/Xylem 1. Description: Purchase and Installation of Low-Pressure Membrane Diffusers at Aeration Tank No. 4 at the Wastewater Treatment Plant 2. Amount: $51,420 3. Funding: Utilities Expense Contractual Service/Other(641.0630.793.63.35) M. Agreement Extension—Herrman&Goetz, Inc. 1. Description: Electrician Services—Extension of Contract for One (1)Year 2. Amount:NTE$8,000 3. Funding Water Works O&M(620.0640.602.31.06) N. Addendum to the Master Agency Agreement—Redevelopment Commission 1. Description: Fat Daddy's Sidewalk Repair—Project No. 112-048 2. Funding: South Bend Central TIF(420.1050.460.42.02) O. Memorandum of Understanding—International Brotherhood of Teamsters Local No. 364 1. Description: To Utilize Part-Time Temporary Employees to Help Clean Up City's Illegal Dumping—January 1, 2012 to December 31, 2012 P. Professional Services Agreement Addendum—Weaver Boos Consultants 1. Company: Studebaker Area A Demolition Phase IV—Project No. 109-032— Additional Work for Demolition Project 2. Amount: $16,399 3. Funding: TIF (324.1050.460.39.82) GARY A.GILOT • DONALD E.INKS • KATHRYN E.Roos • MICHAEL C.MECHAM • MARK W.NEAL Page 4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA July 10, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 12. LICENSES AND PERMITS A. Street Closures—Block Parties 1. Applicant: LaShawnda Flowers a) Location: West Thomas Street from McPherson Street to Maple Street b) Event: West Thomas Street Block Party c) Date/Time: July 21, 2012; 1:00 p.m. to 8:00 p.m. d) Favorable Recommendations 2. Applicant: Tom Keller a) Location: Wayne Street(North and South) from Eddy Street to Sunnyside Avenue b) Event: East Wayne Street Party on the Island c) Date/Time: July 29, 2012; 4:00 p.m. to 8:00 p.m. d) Favorable Recommendations B. Street Closure— Special Event 1. Location: Chapin Street from Calvert Street to Bruce Street 2. Applicant: Our Lady of Hungary School and Church 3. Event: Our Lady of Hungary Parish Festival 4. Date/Time: July 21, 2012; 11:00 a.m.to 10:00 p.m. 5. Favorable Recommendations C. Processions 1. Applicant: A.B.A.T.E. of Indiana, Region 1 a) Event: M.D.A. Ride b) Date/Time: September 2, 2012; 6:00 a.m. to 7:00 p.m. c) Favorable Recommendations D. Long-Term Occupancy Permit 1. Company: HighlineUS a) Location: The North Lane of Napoleon Boulevard and the West Lane of Duey Street b) Purpose: Construction of Legends Row Condo Development 13. TRAFFIC CONTROL DEVICES A. New Installation-Handicapped Accessible Parking Space Sign 1. Location: 1339 East Fox Street 2. All criteria has been met B. Removal/Installation—Stop Sign 1. Location: Removal of Stop Sign on Northeast Corner of Franklin Street and Stull Street; Installation of Stop Sign on Northwest Corner of Franklin Street and Stull Street 2. All criteria has been met 14. CLAIMS GARY A.GILOT • DONALD E.INKS • KATHRYN E.Roos • MICHAEL C.MECHAM • MARK W.NEAL Page 5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA July 10, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A.GILOT • DONALD E.INKS • KATHRYN E.RODS • MICHAEL C.MECHAM • MARK W.NEAL Page 6