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Home My WebLink About2018-12 - Departmental Financial ReportPeriod Ending: Issued By: City of South Bend Monthly Departmental Financial Report Page(s)Contents 2 3 4 - 7 8 - 21 22 - 59 60 - 65 66 - 81 82 - 104 105 - 112 113 - 116 117 - 124 125 - 128 129 - 135 Fund Guide Narrative Summaries General Fund Departments Special Revenue Funds City Debt Service Funds City Capital Funds Enterprise Funds Internal Service Funds Trust Funds Tax Increment Financing Funds Redevelopment Commission Funds Redevelopment Debt Service Funds Distribution Mayor Pete Buttigieg Chief of Staff Laura O'Sullivan Deputy Chief of Staff Suzanna Fritzberg Common Council Department Heads Fiscal Officers December 31, 2018 Controller Page # General Fund Page # Enterprise Funds 8 101 General Fund 82 287 Emergency Medical Services Capital 83 288 Emergency Medical Services Operating General Fund Departments 84 600 Consolidated Building Fund 9 101-0101 Mayor 85 601 Parking Garages 10 101-0201 City Clerk 86 610 Solid Waste Operations 11 101-0301 Common Council 87 611 Solid Waste Capital 12 101-0302 WNIT Contract 88 620 Water Works Operations 13 101-0401 Administration & Finance 89 622 Water Works Capital 14 101-0404 Morris Performing Arts Center 90 624 Water Works Customer Deposit 15 101-0405 Palais Royale Ballroom 91 625 Water Works Sinking 16 101-0501 Legal Department 92 626 Water Works Bond Reserve 17 101-0602 Engineering 93 629 Water Works Reserve Operations & Maintenance 18 101-0628 AmeriCorps Grant Program 94 640 Sewer Repair Insurance 19 101-0801 Police Department 95 641 Sewage Works Operations 20 101-0901 Fire Department 96 642 Sewage Works Capital 21 101-1008 Human Rights 97 643 Sewage Works Reserve Operations & Maint. 98 649 Sewage Sinking Special Revenue Funds 99 653 Sewage Debt Service Reserve 22 102 Rainy Day 23 201 Parks & Recreation 24 202 Motor Vehicle Highway 25 203 Recreation Nonreverting 26 209 Studebaker-Oliver Revitalizing Grants 27 210 Economic Development State Grants 28 211 Department of Community Investment (DCI) 29 212 Dept of Community Investment Grants 30 216 Police State Seizures 31 217 Gift, Donation, Bequest 32 218 Police Curfew Violations 33 219 Unsafe Building 34 220 Law Enforcement Continuing Education 35 221 Landlord Registration 36 227 Loss Recovery 37 244 Emergency Phone System 38 249 Public Safety LOIT 39 251 Local Roads & Streets 40 252 Excess Welfare Distribution 41 257 LOIT Special Distribution 42 258 Human Rights Federal Grant 43 265 Local Road & Bridge Grant 44 271 Eastrace Waterway 45 273 Morris PAC / Palais Royale Marketing 46 274 Morris PAC / Self-Promotion 47 280 Police Block Grants 48 281 Economic Develop Commission-Revenue Bonds 49 289 HAZMAT 50 291 Indiana River Rescue 51 292 Police Grants 52 294 Regional Police Academy 53 295 COPS MORE Grant 54 299 Police Federal Drug Enforcement 55 404 County Option Income Tax 56 408 Economic Development Income Tax 57 410 Urban Development Action Grant 58 655 Project Releaf 59 705 Police K-9 Unit City Debt Service Funds 60 312 2017 Parks Bond Debt Service 61 313 Football Hall of Fame Debt Service 62 755 South Bend Building Corp 63 757 2015 Parks Bond Debt Service 64 377 Professional Sports Development 65 760 Eddy Street Commons Debt Service 100 659 Sewer Bond 2011 101 661 Sewer Bond 2012 102 670 Century Center 103 671 Century Center Capital 104 672 Century Center Energy Conservation Debt Svc Internal Service Funds 105 222 Central Services 106 224 Central Services Capital 107 226 Liability Insurance 108 278 Take Home Vehicle Police 109 279 IT / Innovation / 311 Call Center 110 711 Self-Funded Employee Benefits 111 713 Unemployment Compensation 112 714 Parental Leave Trust Funds 113 701 Firefighters Pension 114 702 Police Pension 115 730 City Cemetery 116 731 Bowman Cemetery Tax Increment Financing Funds 117 324 TIF - River West Development Area (Airport) 118 422 TIF - West Washington 119 425 TIF - Leighton Plaza (Redevelop Retail) 120 429 TIF - River East Development Area (NE Dev) 121 430 TIF - Southside Development #1 122 432 TIF - Southside Development #3 123 435 TIF - Douglas Road 124 436 TIF - River East Residential (NE Res) Redevelopment Commission Funds 125 433 Redevelopment General 126 439 Certified Technology Park 127 454 Airport Urban Enterprise Zone 128 754 Industrial Revolving Fund Redevelopment Debt Service Funds 129 315 Redevelopment Bond - Airport Taxable 130 317 Coveleski Debt Service Reserve 131 328 Redevelopment Bond - Palais Royale 132 351 2018 TIF Park Bond Debt Service Reserve 133 752 South Bend Redevelopment Authority 134 756 Smart Streets Debt Service 135 758 Erskine Village Debt Service City Capital Funds 66 401 Coveleski Stadium Capital 67 403 Zoo Endowment 68 405 Park Nonreverting Capital 69 406 Cumulative Capital Development 70 407 Cumulative Capital Improvement 71 412 Major Moves Construction 72 416 Morris Performing Arts Center Capital 73 450 Palais Royale Historic Preservation 74 451 2018 Fire Station #9 Capital 75 452 2018 TIF Park Bond Capital 76 471 2017 Parks Bond Capital 77 677 Football Hall of Fame Capital 78 750 Equipment/Vehicle Leasing 79 751 2015 Parks Bond Capital 80 753 Smart Streets Bond Capital 81 759 Eddy Street Commons Capital 2 December 2018 The Monthly Departmental Financial Report The City of South Bend has developed the attached Monthly Departmental Financial Report to provide current year financial information for each City fund, as well as individual departments within the General Fund, in a condensed format. Information is provided for revenue, expenditures, encumbrances, cash balances and staffing levels. Also included in this report are text boxes that allow departmental fiscal officers to provide an explanation of significant expenditure and staffing variances and spending on major capital projects. Departmental fiscal officers are asked to complete the monthly financial reports (“blue sheets”) for their funds and General Fund departments no later than the 18th of the month following the reporting period. The staff of the Department of Administration & Finance then summarizes the data and publishes this consolidated report no later than 30 days after the end of the reporting period. The Monthly Departmental Financial Report supplements—but does not replace—other financial reports that the City prepares such as the Monthly Financial Report, Controller’s Cash Report, the Department of Local Government Finance’s Annual Financial Report (AFR), or the Comprehensive Annual Financial Report (CAFR). Summary Trends & Observations As of December 31, 2018, total revenue for the year was $358,265,459, 95% of estimated revenue. As of December 31, 2017, total revenue received was $359,290,460. During 2018, the City received debt proceeds from the issuance of the 2018 TIF Park Bonds and 2018 Fire Station #9 Bonds. Property taxes are received in June and December. For 2018, Civil City Funds received $51.9 million and TIF Funds received $80.8 million. Overall, property tax revenue increased by $3.65 million from 2017 to 2018. Local income tax (LOIT, COIT and EDIT) receipts totaled $32.7 million in 2018, an increase of $4.35 million from 2017. Local income tax revenue is received in monthly installments. As of December 31, 2018, total expenditures were $338,032,337 and outstanding encumbrances were $60,164,038, a total of $398,196,375 which represents 83% of the amended expenditure budget. Encumbrances are either holdovers from previous years or obligations for the remainder of the year. If encumbrances were excluded, expenditures were 71% of the amended expenditure budget at the end of the period. Total expenditures, excluding encumbrances, were $324,858,886 as of December 31, 2017. We hope that you find this Monthly Departmental Financial Report useful in better understanding the finances of the City of South Bend. If you have any questions regarding this report, please contact the Department of Administration & Finance by calling 311. 3 City of South Bend Monthly Department Financial Report REVENUE SUMMARY December 31, 2018 Values Fund Type Dept Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance Percent of Budget City Funds General Fund 62,738,612 21,609,082 62,157,359 59,227,689 581,253 99% Special Revenue 102 Rainy Day 185,000 22,552 186,733 93,891 (1,733) 101% 201 Parks & Recreation 16,655,696 6,168,420 15,745,565 14,639,882 910,131 95% 202 Motor Vehicle Highway 11,126,452 1,571,392 11,128,648 10,356,311 (2,196) 100% 203 Recreation Nonreverting 1,657,045 50,018 995,799 949,896 661,246 60% 209 Studebaker-Oliver Revitalizing Grants 216,514 25,498 179,995 362,772 36,519 83% 210 Economic Development State Grants 753,844 784 63,247 131,134 690,597 8% 211 Department of Community Investment (DCI)2,666,516 523,338 2,493,411 2,035,803 173,105 94% 212 Dept of Community Investment Grants 6,908,345 440,187 3,746,089 2,794,959 3,162,256 54% 216 Police State Seizures 41,037 491 40,792 45,767 245 99% 217 Gift, Donation, Bequest 113,050 1,953 111,277 185,312 1,773 98% 218 Police Curfew Violations 1,180 28 1,123 277 57 95% 219 Unsafe Building 934,433 186,260 847,849 795,492 86,584 91% 220 Law Enforcement Continuing Education 289,280 13,037 231,518 278,175 57,762 80% 221 Landlord Registration 6,140 22 450 8,475 5,690 7% 227 Loss Recovery 12,500 1,465 13,044 8,645 (544) 104% 249 Public Safety LOIT 7,873,441 639,196 8,510,052 7,476,031 (636,611) 108% 251 Local Roads & Streets 2,600,713 162,249 2,603,829 1,572,802 (3,116) 100% 257 LOIT Special Distribution 1,549,735 255,834 1,147,913 448,989 401,822 74% 258 Human Rights Federal Grant 178,840 1,337 106,871 227,229 71,969 60% 265 Local Road & Bridge Grant 1,376,000 31,659 1,376,873 2,000,000 (873) 100% 271 Eastrace Waterway - - - 9 - 0% 273 Morris PAC / Palais Royale Marketing 21,020 6,999 18,414 13,739 2,606 88% 274 Morris PAC / Self-Promotion 131,000 17,125 101,746 - 29,254 78% 280 Police Block Grants 70 9 71 36 (1) 102% 281 Economic Develop Commission-Revenue Bonds 259 - 259 255 - 100% 289 HAZMAT 10,450 41 456 6,653 9,994 4% 291 Indiana River Rescue 104,752 7,583 108,519 76,939 (3,767) 104% 294 Regional Police Academy 28,700 214 22,930 19,900 5,770 80% 295 COPS MORE Grant 226,769 1,891 130,423 74,566 96,347 58% 299 Police Federal Drug Enforcement 59,277 30,017 45,291 53,871 13,986 76% 404 County Option Income Tax 12,592,493 934,737 13,507,367 11,064,843 (914,874) 107% 408 Economic Development Income Tax 12,344,918 927,673 13,103,202 11,937,260 (758,284) 106% 410 Urban Development Action Grant 44,118 54 43,860 4,876 258 99% 655 Project Releaf 453,259 38,842 461,602 452,847 (8,343) 102% 705 Police K-9 Unit 2,050 6 52 26 1,998 3% Special Revenue Total 81,164,896 12,060,908 77,075,271 68,117,663 4,089,627 95% City Debt Service 312 2017 Parks Bond Debt Service 740,987 335,682 740,988 - (1) 100% 313 Football Hall of Fame Debt Service 746,513 206,764 704,173 868,192 42,340 94% 755 South Bend Building Corp 2,656,400 1,997 2,656,314 2,653,662 86 100% 757 2015 Parks Bond Debt Service 381,907 64,654 381,769 386,307 138 100% 760 Eddy Street Commons Debt Service 1,285,972 946,257 2,229,900 2,501,480 (943,928) 173% City Debt Service Total 5,811,779 1,555,354 6,713,144 6,409,640 (901,365) 116% Capital Project 377 Professional Sports Development 1,403,697 783,696 791,164 454,383 612,533 56% 401 Coveleski Stadium Capital 44,500 175 30,156 42,590 14,344 68% 403 Zoo Endowment - - - 151 - 0% 405 Park Nonreverting Capital 148,922 187 33,465 270,952 115,457 22% 406 Cumulative Capital Development 483,551 217,250 483,673 478,984 (122) 100% 407 Cumulative Capital Improvement 266,879 125,361 267,066 424,088 (187) 100% 412 Major Moves Construction 543,331 6,042 544,759 1,054,550 (1,428) 100% 416 Morris Performing Arts Center Capital 132,200 17,728 108,501 79,459 23,699 82% 450 Palais Royale Historic Preservation 19,260 779 19,803 17,319 (543) 103% 451 2018 Fire Station #9 Capital 5,055,758 7,951 5,061,835 - (6,077) 100% 452 2018 TIF Park Bond Capital 11,007,782 - 11,007,782 - - 100% 471 2017 Parks Bond Capital 180,000 28,848 189,838 14,081,478 (9,838) 105% 677 Football Hall of Fame Capital 7,500 921 7,804 4,383 (304) 104% 750 Equipment/Vehicle Leasing 10,849,960 528,487 6,771,560 4,555,727 4,078,400 62% 751 2015 Parks Bond Capital 4,900 539 4,813 6,700 87 98% 753 Smart Streets Bond Capital 1,500 35 1,060 68,655 441 71% 759 Eddy Street Commons Capital 135 13 121 22,500,000 14 90% Capital Project Total 30,149,875 1,718,012 25,323,398 44,039,420 4,826,476 84% Enterprise 287 Emergency Medical Services Capital 1,801,839 9,497 1,728,956 3,248,415 72,883 96% 288 Emergency Medical Services Operating 6,241,950 553,090 6,312,668 5,624,031 (70,718) 101% 600 Consolidated Building Fund 3,294,411 476,810 3,134,485 4,078,151 159,926 95% 601 Parking Garages 1,404,071 167,631 1,314,608 1,273,206 89,463 94% 610 Solid Waste Operations 5,548,409 432,091 5,494,298 5,424,644 54,111 99% 611 Solid Waste Capital 1,078,838 507 1,007,140 779,627 71,698 93% 620 Water Works Operations 17,743,847 1,354,206 16,974,691 15,432,866 769,156 96% 622 Water Works Capital 431,500 6,861 270,310 65,781 161,190 63% 624 Water Works Customer Deposit 29,000 3,255 27,299 13,935 1,701 94% 625 Water Works Sinking 2,016,217 168,932 2,003,011 1,990,701 13,206 99% 626 Water Works Bond Reserve 27,000 3,164 25,805 13,144 1,195 96% 629 Water Works Reserve Operations & Maintenance 100,250 5,777 100,191 175,076 59 100% 640 Sewer Repair Insurance 674,729 57,321 674,729 655,836 - 100% 641 Sewage Works Operations 39,217,020 3,308,586 39,306,501 38,550,392 (89,481) 100% 642 Sewage Works Capital 10,733,000 29,697 4,064,749 4,401,733 6,668,251 38% 643 Sewage Works Reserve Operations & Maint.333,226 11,682 334,430 562,731 (1,204) 100% 649 Sewage Sinking 9,255,529 17,577 9,261,319 9,200,080 (5,790) 100% 653 Sewage Debt Service Reserve 65,800 14,127 65,897 26,716 (97) 100% 659 Sewer Bond 2011 5 - 1 155 4 27% 661 Sewer Bond 2012 10,000 - 3,229 19,175 6,771 32% 670 Century Center 4,557,114 330,803 4,437,183 4,234,959 119,931 97% 671 Century Center Capital 1,700 486 2,026 866 (326) 119% 672 Century Center Energy Conservation Debt Svc 420,731 11 417,464 193,125 3,267 99% Enterprise Total 104,986,186 6,952,112 96,960,989 95,965,345 8,025,196 92% 4 City of South Bend Monthly Department Financial Report REVENUE SUMMARY December 31, 2018 Values Fund Type Dept Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance Percent of Budget Internal Service 222 Central Services 9,097,627 617,081 8,220,621 7,598,784 877,006 90% 224 Central Services Capital 79,700 382 79,780 287,575 (80) 100% 226 Liability Insurance 2,828,730 176,656 2,828,085 3,041,844 645 100% 278 Take Home Vehicle Police 17,000 1,937 17,137 8,899 (137) 101% 279 IT / Innovation / 311 Call Center 6,994,237 571,168 6,967,899 5,167,452 26,338 100% 711 Self-Funded Employee Benefits 19,099,300 1,596,552 18,721,682 17,937,949 377,618 98% 713 Unemployment Compensation 3,800 450 3,874 2,413 (74) 102% 714 Parental Leave 170,420 12,111 164,133 - 6,287 96% Internal Service Total 38,290,814 2,976,336 37,003,212 34,044,917 1,287,603 97% Trust & Agency 701 Firefighters Pension 5,226,484 3,864 4,492,205 4,925,762 734,279 86% 702 Police Pension 6,246,686 4,160 6,242,987 6,225,269 3,699 100% 730 City Cemetery 500 62 517 266 (17) 103% 731 Bowman Cemetery 455,518 - 455,998 - (480) 100% Trust & Agency Total 11,929,188 8,086 11,191,707 11,151,297 737,481 94% City Funds Total 335,071,350 46,879,890 316,425,080 318,955,971 18,646,271 94% Redevelopment Commission Controlled Funds Tax Increment Financing 324 TIF - River West Development Area (Airport) 24,641,220 8,116,689 24,299,343 19,351,374 341,877 99% 422 TIF - West Washington 369,220 162,531 370,731 397,442 (1,511) 100% 425 TIF - Leighton Plaza (Redevelop Retail)197,814 301 75,817 116,772 121,997 38% 429 TIF - River East Development Area (NE Dev)3,294,376 1,641,295 3,296,589 2,759,233 (2,213) 100% 430 TIF - Southside Development #1 2,314,657 927,265 2,319,880 3,885,283 (5,223) 100% 432 TIF - Southside Development #3 - - - 8,519 - 0% 435 TIF - Douglas Road 3,150 440 3,533 379,789 (383) 112% 436 TIF - River East Residential (NE Res)4,695,968 2,070,515 4,692,103 4,257,974 3,865 100% Tax Increment Financing Total 35,516,405 12,919,038 35,057,997 31,156,387 458,409 99% Redevelopment 433 Redevelopment General 637,563 1,386 638,397 71 (834) 100% 439 Certified Technology Park 10,000 1,345 11,138 262,643 (1,138) 111% 454 Airport Urban Enterprise Zone 7,000 848 7,024 3,532 (24) 100% 754 Industrial Revolving Fund 242,750 48,263 234,521 169,223 8,229 97% Redevelopment Total 897,313 51,842 891,080 435,470 6,233 99% Debt Service 315 Redevelopment Bond - Airport Taxable 17,500 2,251 18,760 9,536 (1,260) 107% 317 Coveleski Debt Service Reserve 9,000 1,135 9,396 4,725 (396) 104% 328 Redevelopment Bond - Palais Royale 30,000 3,764 31,363 15,946 (1,363) 105% 351 2018 TIF Park Bond Debt Svc Reserve 993,495 - 993,495 - - 100% 752 South Bend Redevelopment Authority 3,370,000 635 3,119,699 3,890,871 250,301 93% 756 Smart Streets Debt Service 1,718,600 865 1,718,588 859,774 12 100% 758 Erskine Village Debt Service - - - 3,961,781 - 0% Debt Service Total 6,138,595 8,650 5,891,302 8,742,633 247,294 96% Redevelopment Commission Controlled Funds Total 42,552,313 12,979,530 41,840,379 40,334,489 711,936 98% Grand Total 377,623,663 59,859,420 358,265,459 359,290,460 19,358,207 95% 5 City of South Bend Monthly Department Financial Report EXPENDITURE SUMMARY December 31, 2018 Values Fund Type Department Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Current Encumbrances Budget Balance Percent of Budget* City Funds General Fund 101-0101 Mayor's Office 908,142 67,174 871,313 825,705 164 36,665 96% 101-0201 City Clerk 573,553 40,375 517,289 468,303 20,006 36,258 94% 101-0301 Common Council 670,013 62,849 571,337 471,079 16,927 81,749 88% 101-0302 WNIT Contract 43,000 - 43,000 43,000 - - 100% 101-0401 Administration & Finance 2,639,826 184,786 2,394,684 2,408,921 2,288 242,853 91% 101-0404 Morris Performing Arts Center 1,320,791 73,547 949,488 1,183,617 47,225 324,078 75% 101-0405 Palais Royale 541,428 33,298 403,873 495,908 20,245 117,310 78% 101-0501 Legal Department 1,200,973 104,207 1,088,046 1,080,233 - 112,927 91% 101-0602 Engineering 1,750,084 102,336 1,472,705 1,196,927 209,031 68,348 96% 101-0628 AmeriCorps Grant Program 366,188 9,036 17,368 - 280,122 68,698 81% 101-0801 Police Department 29,895,742 2,588,181 29,240,338 28,166,148 94,533 560,871 98% 101-0901 Fire Department 21,743,343 2,144,416 21,516,603 20,579,934 130,373 96,366 100% 101-1008 Human Rights 447,133 27,328 367,811 404,887 - 79,322 82% General Fund Total 62,100,216 5,437,534 59,453,854 57,324,663 820,914 1,825,448 97% Special Revenue 201 Parks & Recreation 16,282,061 1,338,776 13,647,003 12,943,862 1,400,311 1,234,747 92% 202 Motor Vehicle Highway 12,393,981 1,078,375 10,237,548 9,369,849 972,278 1,184,155 90% 203 Recreation Nonreverting 2,590,403 871,726 1,780,445 975,364 230 809,728 69% 209 Studebaker-Oliver Revitalizing Grants 1,078,598 2,759 98,594 342,795 257,782 722,222 33% 210 Economic Development State Grants 929,990 18,003 127,672 72,010 81,000 721,318 22% 211 Department of Community Investment (DCI)3,077,096 217,367 2,874,853 2,285,446 93,297 108,946 96% 212 Dept of Community Investment Grants 6,874,598 618,225 3,848,101 2,585,517 2,733,915 292,582 96% 216 Police State Seizures 32,000 804 7,856 69,206 - 24,144 25% 217 Gift, Donation, Bequest 98,428 19,843 46,800 201,343 38,476 13,152 87% 218 Police Curfew Violations 1,000 - 854 - - 146 85% 219 Unsafe Building 972,413 65,184 684,941 789,079 180,746 106,726 89% 220 Law Enforcement Continuing Education 631,624 55,879 357,452 498,322 107,046 167,126 74% 221 Landlord Registration 1,000 - 5 15 - 995 1% 227 Loss Recovery 515,323 44,723 232,338 132,592 47,506 235,480 54% 244 Emergency Phone System - - - 33,671 - - 0% 249 Public Safety LOIT 7,622,970 564,233 7,538,724 7,429,100 - 84,246 99% 251 Local Roads & Streets 3,418,508 369,180 2,009,875 1,067,290 1,204,710 203,924 94% 252 Excess Welfare Distribution - - - 8 - - 0% 257 LOIT Special Distribution 3,507,349 391,726 2,669,894 2,192,717 836,263 1,192 100% 258 Human Rights Federal Grant 172,334 11,866 149,313 135,315 - 23,021 87% 265 Local Road & Bridge Grant 2,130,500 237,473 2,039,640 1,007,057 83,291 7,570 100% 271 Eastrace Waterway - - - 1,356 - - 0% 273 Morris PAC / Palais Royale Marketing 18,000 4,000 16,083 5,673 - 1,917 89% 274 Morris PAC / Self-Promotion 50,000 - - - - 50,000 0% 281 Economic Develop Commission-Revenue Bonds 28,126 - 28,126 - - (0) 100% 289 HAZMAT 10,000 - 8,834 5,964 472 693 93% 291 Indiana River Rescue 101,800 1,982 50,541 95,291 7,520 43,739 57% 292 Police Grants 21,735 - 21,735 28,178 - - 100% 294 Regional Police Academy 22,500 120 11,589 8,637 - 10,911 52% 295 COPS MORE Grant 112,785 (24,903) 63,050 176,834 41,554 8,181 93% 299 Police Federal Drug Enforcement 51,000 - 22,100 149,201 - 28,900 43% 404 County Option Income Tax 13,051,673 1,527,368 10,309,203 11,375,975 1,750,440 992,031 92% 408 Economic Development Income Tax 12,998,264 2,286,901 10,719,482 10,347,496 1,942,214 336,567 97% 410 Urban Development Action Grant 486,081 - 486,081 126,142 - - 100% 655 Project Releaf 702,042 160,247 693,453 504,901 - 8,589 99% 705 Police K-9 Unit 2,020 - 601 - - 1,419 30% Special Revenue Total 89,986,202 9,861,854 70,782,788 64,956,207 11,779,049 7,424,365 92% City Debt Service 312 2017 Parks Bond Debt Service 595,304 - 593,304 - - 2,000 100% 313 Football Hall of Fame Debt Service 632,315 - 631,315 1,136,767 - 1,000 100% 755 South Bend Building Corp 2,636,025 1,100 2,636,875 2,644,164 - (850) 100% 757 2015 Parks Bond Debt Service 380,107 - 379,106 390,481 - 1,001 100% 760 Eddy Street Commons Debt Service 3,779,472 - 1,278,472 - - 2,501,000 34% City Debt Service Total 8,023,223 1,100 5,519,072 4,171,412 - 2,504,151 69% Capital Project 377 Professional Sports Development 814,870 - 814,870 827,955 - - 100% 401 Coveleski Stadium Capital 90,000 1,249 11,249 78,597 64,622 14,129 84% 403 Zoo Endowment - - - 50,049 - - 0% 405 Park Nonreverting Capital 407,872 126,675 210,170 404,956 - 197,702 52% 406 Cumulative Capital Development 575,402 - 575,402 438,241 - (0) 100% 407 Cumulative Capital Improvement 278,500 - 249,500 372,050 - 29,000 90% 412 Major Moves Construction 2,573,799 26,588 678,454 512,248 771,236 1,124,109 56% 416 Morris Performing Arts Center Capital 184,100 - 145,063 253,719 8,462 30,575 83% 450 Palais Royale Historic Preservation 45,000 - - 627 36,967 8,033 82% 451 2018 Fire Station #9 Capital 5,045,000 - 1,558,865 - 3,232,757 253,378 95% 452 2018 TIF Park Bond Capital 10,932,782 259,362 578,442 - 3,158,734 7,195,606 34% 471 2017 Parks Bond Capital 10,309,100 402,212 1,103,093 192,520 2,727,666 6,478,340 37% 677 Football Hall of Fame Capital 129,227 - 29,891 52,208 3,514 95,822 26% 750 Equipment/Vehicle Leasing 10,123,466 444,398 7,428,144 4,134,997 998,124 1,697,198 83% 751 2015 Parks Bond Capital 3,136,530 290,472 2,804,350 1,072,675 58,687 273,493 91% 753 Smart Streets Bond Capital 2,101,500 - 972,373 4,957,952 - 1,129,127 46% 759 Eddy Street Commons Capital 16,129,365 1,135,369 8,479,190 6,396,250 7,650,241 (66) 100% Capital Project Total 62,876,513 2,686,325 25,639,056 19,745,044 18,711,010 18,526,447 71% Enterprise 287 Emergency Medical Services Capital 3,389,730 68,000 1,926,906 2,570,479 836,763 626,061 82% 288 Emergency Medical Services Operating 6,431,746 750,039 6,193,361 5,487,336 24,723 213,662 97% 600 Consolidated Building Fund 4,763,185 426,374 4,172,542 3,564,423 99,541 491,102 90% 601 Parking Garages 1,252,344 144,534 1,209,117 1,020,074 34,789 8,439 99% 610 Solid Waste Operations 5,686,049 366,808 5,573,774 5,105,623 16,077 96,198 98% 611 Solid Waste Capital 1,076,706 182 1,002,470 1,076,141 - 74,236 93% 620 Water Works Operations 18,070,280 1,191,278 15,794,122 15,546,965 981,121 1,295,037 93% 622 Water Works Capital 1,578,570 104,729 524,191 506,610 215,291 839,088 47% 624 Water Works Customer Deposit 27,000 3,255 24,957 13,729 - 2,043 92% 625 Water Works Sinking 2,017,217 3,337 300,794 2,012,797 - 1,716,423 15% 6 City of South Bend Monthly Department Financial Report EXPENDITURE SUMMARY December 31, 2018 Values Fund Type Department Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Current Encumbrances Budget Balance Percent of Budget* 626 Water Works Bond Reserve 26,000 24,000 24,000 16,000 - 2,000 92% 629 Water Works Reserve Operations & Maintenance 48,000 5,777 43,905 23,465 - 4,095 91% 640 Sewer Repair Insurance 632,224 27,589 525,213 547,016 30,073 76,938 88% 641 Sewage Works Operations 50,126,938 1,961,553 37,554,179 38,908,636 4,958,805 7,613,954 85% 642 Sewage Works Capital 12,314,553 225,138 2,291,171 4,270,370 8,485,103 1,538,279 88% 643 Sewage Works Reserve Operations & Maint.90,000 11,682 88,247 45,349 - 1,753 98% 649 Sewage Sinking 9,156,379 550 9,151,851 9,159,181 550 3,978 100% 659 Sewer Bond 2011 150 - 146 51,687 - 4 98% 661 Sewer Bond 2012 649,686 - 645,350 2,263,409 - 4,336 99% 670 Century Center 4,557,114 335,846 4,259,708 4,156,573 9,070 288,336 94% 671 Century Center Capital 20,000 - 10,016 1,500 - 9,984 50% 672 Century Center Energy Conservation Debt Svc 306,737 - 305,736 191,297 - 1,001 100% Enterprise Total 122,220,608 5,650,672 91,621,757 96,538,657 15,691,906 14,906,944 88% Internal Service 222 Central Services 9,416,524 574,844 8,343,173 7,888,268 247,200 826,151 91% 224 Central Services Capital 155,036 4,771 105,474 205,438 27,671 21,892 86% 226 Liability Insurance 5,100,241 171,135 3,794,574 2,981,619 164,872 1,140,795 78% 278 Take Home Vehicle Police 30,000 - 18,198 9,986 - 11,802 61% 279 IT / Innovation / 311 Call Center 7,548,512 549,715 5,791,956 3,578,369 840,583 915,973 88% 711 Self-Funded Employee Benefits 18,145,518 1,573,506 16,616,059 14,748,082 586 1,528,873 92% 713 Unemployment Compensation 80,000 - 20,480 63,336 - 59,520 26% 714 Parental Leave 155,694 12,938 112,882 - - 42,812 73% Internal Service Total 40,631,525 2,886,909 34,802,795 29,475,099 1,280,911 4,547,819 89% Trust & Agency 701 Firefighters Pension 5,112,457 366,432 4,640,381 4,629,305 - 472,076 91% 702 Police Pension 6,583,452 511,079 6,180,140 6,132,823 - 403,312 94% 730 City Cemetery 25,000 - - 599 - 25,000 0% Trust & Agency Total 11,720,909 877,511 10,820,521 10,762,728 - 900,388 92% City Funds Total 397,559,196 27,401,905 298,639,844 282,973,810 48,283,791 50,635,562 87% Redevelopment Commission Controlled Funds Tax Increment Financing 324 TIF - River West Development Area (Airport)48,356,182 1,359,632 26,112,929 18,360,777 5,179,517 17,063,736 65% 422 TIF - West Washington 2,285,916 4,251 845,688 82,076 795,130 645,097 72% 425 TIF - Leighton Plaza (Redevelop Retail)244,166 133,760 244,164 132,049 - 2 100% 429 TIF - River East Development Area (NE Dev)9,587,691 159,102 979,054 1,957,740 5,101,982 3,506,655 63% 430 TIF - Southside Development #1 8,556,026 326,849 701,361 670,587 803,618 7,051,047 18% 432 TIF - Southside Development #3 - - - 4,866,784 - - 0% 435 TIF - Douglas Road 204,650 - - 335,724 - 204,650 0% 436 TIF - River East Residential (NE Res)5,265,000 945,000 5,189,326 3,167,084 - 75,674 99% Tax Increment Financing Total 74,499,631 2,928,595 34,072,522 29,572,822 11,880,247 28,546,861 62% Redevelopment 433 Redevelopment General 32,600 - 29,994 1,133 - 2,606 92% 439 Certified Technology Park - - - 1,800,000 - - 0% 454 Airport Urban Enterprise Zone 50,000 - - - - 50,000 0% 754 Industrial Revolving Fund 157,000 20,650 102,258 113,202 - 54,742 65% Redevelopment Total 239,600 20,650 132,252 1,914,335 - 107,348 55% Debt Service 315 Redevelopment Bond - Airport Taxable 16,000 2,251 17,155 9,390 - (1,155) 107% 328 Redevelopment Bond - Palais Royale 30,000 3,764 28,681 14,653 - 1,319 96% 351 2018 TIF Park Bond Debt Svc Reserve - - - - - - 0% 752 South Bend Redevelopment Authority 3,430,250 38,006 3,431,439 4,601,409 - (1,189) 100% 756 Smart Streets Debt Service 1,710,444 - 1,710,444 1,249,569 - - 100% 758 Erskine Village Debt Service - - - 4,522,898 - - 0% Debt Service Total 5,186,694 44,021 5,187,719 10,397,919 - (1,025) 100% Redevelopment Commission Controlled Funds Total 79,925,925 2,993,266 39,392,493 41,885,076 11,880,247 28,653,184 64% Grand Total 477,485,121 30,395,170 338,032,337 324,858,886 60,164,038 79,288,746 83% * Includes year to date expenditures and encumbrances 7 Fund Name Fund Number 101 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 40,719,333 18,314,746 40,719,333 39,568,076 - - 100% Other Taxes 4,544,341 1,867,648 4,544,341 4,433,581 - - 100% Grants/Intergovernmental 144,614 - - - - 144,614 0% Licenses & Permits 243,194 19,313 252,481 229,366 - (9,287) 104% Charges for Services 888,058 87,678 774,120 759,902 - 113,938 87% Fines, Forfeitures, and Fees 15,120 1,820 16,079 8,919 - (959) 106% Interest Earnings 410,000 97,494 487,006 205,161 - (77,006) 119% Donations 944,802 - 937,302 330,000 - 7,500 99% Other Income 2,639,866 240,788 2,237,413 2,507,376 - 402,453 85% Payment in Lieu of Taxes (PILOT) 6,332,487 527,710 6,332,487 6,208,332 - - 100% Interfund Allocation Reimb 5,428,374 451,886 5,428,374 4,976,976 - - 100% Transfers In 428,423 - 428,423 - - - 100% Total Revenue 62,738,612 21,609,082 62,157,359 59,227,689 - 581,253 99% Expenditures by Dept 101-0101 Mayor's Office 908,142 67,174 871,313 825,705 164 36,665 96% 101-0201 City Clerk 573,553 40,375 517,289 468,303 20,006 36,258 94% 101-0301 Common Council 670,013 62,849 571,337 471,079 16,927 81,749 88% 101-0302 WNIT Contract 43,000 - 43,000 43,000 - - 100% 101-0401 Admin & Finance 2,639,826 184,786 2,394,684 2,408,921 2,288 242,854 91% 101-0404 Morris PAC 1,320,791 73,547 949,488 1,183,617 47,225 324,078 75% 101-0405 Palais Royale 541,428 33,298 403,873 495,908 20,245 117,310 78% 101-0501 Legal Dept 1,200,973 104,207 1,088,046 1,080,233 - 112,927 91% 101-0602 Engineering Dept 1,750,084 102,336 1,472,705 1,196,927 209,031 68,348 96% 101-0628 AmeriCorps Program 366,188 9,036 17,368 - 280,122 68,698 81% 101-0801 Police Dept 29,895,742 2,588,181 29,240,338 28,166,148 94,533 560,871 98% 101-0901 Fire Dept 21,743,343 2,144,416 21,516,603 20,579,934 130,373 96,367 100% 101-1008 Human Rights 447,133 27,328 367,811 404,887 - 79,322 82% Total Expenditures by Dept 62,100,216 5,437,534 59,453,854 57,324,663 820,914 1,825,447 97% Expenditures Personnel Salaries & Wages 35,709,159 3,317,914 35,265,084 32,875,236 - 444,075 99% Fringe Benefits 13,669,777 1,197,964 13,256,488 12,764,266 - 413,289 97% Total Personnel 49,378,936 4,515,878 48,521,572 45,639,502 - 857,364 98% Supplies 1,702,138 113,433 1,200,753 1,077,315 183,508 317,877 81% Services & Charges Professional Services 1,638,189 30,282 987,415 1,130,445 506,317 144,457 91% Printing & Advertising 331,167 8,779 116,792 325,957 18,869 195,506 41% Utilities 689,343 45,676 665,133 578,758 - 24,210 96% Education & Training 155,545 1,501 133,978 117,982 10,804 10,763 93% Travel 103,396 5,300 71,660 59,463 8,482 23,254 78% Repairs & Maintenance 1,562,593 188,612 1,378,104 1,868,954 68,393 116,096 93% Other Interfund Allocations 5,753,374 477,652 5,746,373 5,953,104 - 7,001 100% Debt Service - Principal 253,852 - 173,816 171,736 - 80,036 68% Debt Service - Interest & Fees 13,993 - 10,676 13,320 - 3,317 76% Grants & Subsidies 21,000 - 15,916 4,606 - 5,084 76% Insurance - - - - - - 0% Other Services & Charges 464,162 50,420 416,166 383,523 7,515 40,481 91% Transfers Out 500 - 500 - - - 100% Total Services & Charges 10,987,114 808,223 9,716,529 10,607,846 620,379 650,205 94% Capital 32,028 - 15,000 - 17,028 - 100% Total Expenditures 62,100,216 5,437,534 59,453,854 57,324,663 820,914 1,825,446 97% Net 638,396 16,171,549 2,703,505 1,903,025 (1,244,193) Cash Balance 38,944,317 36,417,969 Staffing Budget Actual Staffing Actual Full Time Part-Time /Seasonal/Temporary 101-0101 Mayor's Office 7 7 101-0101 Mayor's Office - 101-0201 City Clerk 5 5 101-0201 City Clerk 1 101-0301 Common Council 9 9 101-0301 Common Council - 101-0401 Admin & Finance 24 23 101-0401 Admin & Finance 1 101-0404 Morris PAC 8 7 101-0404 Morris PAC 4 101-0405 Palais Royale 3 3 101-0405 Palais Royale - 101-0501 Legal Dept 10 10 101-0501 Legal Dept 1 101-0602 Engineering Dept 22 23 101-0602 Engineering Dept 3 101-0628 AmeriCorps Grant 2 1 101-0628 AmeriCorps Grant 2 101-0801 Police Dept 248 240 101-0801 Police Dept 24 101-0901 Fire Dept 178 170 101-0901 Fire Dept - 101-1008 Human Rights 4 3 101-1008 Human Rights - Total 520 501 Total 36 Fund Purpose: - The General Fund is the primary operating fund for City operations including general government, public safety, certain culture and recreation expenses, and certain debt service obligations. The main source of revenue is property taxes. See subsequent pages for detail of expenditures by department. - The General Fund original budget is a balanced budget. The amended budget expenditures exceed revenues because the amended budget includes the encumbrances rolled forward from 2017 to 2018. City of South Bend, Indiana Monthly Financial Report December 31, 2018 General Fund General Fund City Funds 8 Department Name Fund/Dept No.101-0101 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 904,989 67,174 868,260 825,595 - 36,729 96% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 3,153 - 3,053 110 - 100 97% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 908,142 67,174 871,313 825,705 - 36,829 96% Expenditures Personnel Salaries & Wages 499,487 37,938 489,548 461,050 - 9,939 98% Fringe Benefits 222,558 16,214 202,305 197,770 - 20,253 91% Total Personnel 722,045 54,152 691,853 658,820 - 30,192 96% Supplies 1,802 20 830 1,385 164 808 55% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 22,925 1,164 22,895 24,868 - 30 100% Utilities - - - - - - 0% Education & Training 5,800 - 4,225 2,816 - 1,575 73% Travel 5,090 - 3,691 2,100 - 1,399 73% Repairs & Maintenance 1,100 - 834 2,250 - 266 76% Other Interfund Allocations 142,046 11,839 142,046 129,228 - - 100% Debt Service - Principal 3,608 - 3,608 1,075 - - 100% Debt Service - Interest & Fees 536 - 536 246 - - 100% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 3,190 - 796 2,917 - 2,394 25% Transfers Out - - - - - - 0% Total Services & Charges 184,295 13,003 178,631 165,500 - 5,664 97% Capital - - - - - - 0% Total Expenditures 908,142 67,174 871,313 825,705 164 36,664 96% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 7 7 Part-Time /Seasonal/Temporary N/A - Total 7 7 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief executive officer of the city. In 2018, the Mayor's Office began a paid internship program, increasing personnel costs from 2017 to 2018. The Interfund Allocation expense increased significantly from 2017 to 2018 as the IT Department continued to evaluate its allocation to each department based on the services provided to each department. Allocating IT's costs back to City departments allows for all departments to see the full cost of IT and other administration functions that they would not have seen in the past. Also, health insurance rose approximately 5% per employee. Debt service payments were for a copier lease that was paid off in 2018. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Mayor's Office City Funds General Fund This department is funded by property tax revenue collected in the General Fund. Other revenue is from the sale of City of South Bend merchandise such as t-shirts and pins. 9 Department Name Fund/Dept No.101-0201 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 573,553 40,375 517,289 468,303 - 56,264 90% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 573,553 40,375 517,289 468,303 - 56,264 90% Expenditures Personnel Salaries & Wages 255,384 18,958 252,036 230,476 - 3,348 99% Fringe Benefits 118,630 8,804 101,244 95,443 - 17,386 85% Total Personnel 374,014 27,763 353,280 325,919 - 20,734 94% Supplies 13,507 742 4,398 5,627 5,213 3,896 71% Services & Charges Professional Services 35,506 899 26,812 32,147 2,276 6,418 82% Printing & Advertising 32,610 1,956 28,674 21,356 3,836 100 100% Utilities - - - - - - 0% Education & Training 6,300 - 3,233 2,970 2,855 212 97% Travel 2,550 1,107 1,693 1,509 - 857 66% Repairs & Maintenance 14,000 - 5,344 15,075 5,676 2,980 79% Other Interfund Allocations 90,906 7,570 90,906 61,008 - - 100% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 4,160 339 2,949 2,692 150 1,061 75% Transfers Out - - - - - - 0% Total Services & Charges 186,032 11,870 159,612 136,758 14,793 11,628 94% Capital - - - - - - 0% Total Expenditures 573,553 40,375 517,289 468,303 20,006 36,258 94% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 5 5 Part-Time /Seasonal/Temporary N/A 1 Total 5 6 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering relationships and common ground. We accomplish our mission by: - Serving as a responsible steward of information and historical artifacts - Empowering the community to engage - Supporting open and transparent government - Striving for the highest degree of excellence in customer service The Interfund Allocation expense increased significantly from 2017 to 2018 as the IT Department continued to evaluate its allocation to each department based on the services provided to each department. Allocating IT's costs back to City departments allows for all departments to see the full cost of IT and other administration functions that they would not have seen in the past. Payroll increased due to the addition of paid internships. City of South Bend, Indiana Monthly Financial Report December 31, 2018 City Clerk General Fund City Funds This department is funded by property tax revenue collected in the General Fund. 10 Department Name Fund/Dept No.101-0301 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 670,013 62,849 571,337 471,079 - 98,676 85% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 670,013 62,849 571,337 471,079 - 98,676 85% Expenditures Personnel Salaries & Wages 211,539 15,660 194,749 171,638 - 16,790 92% Fringe Benefits 154,752 9,522 119,188 119,581 - 35,564 77% Total Personnel 366,291 25,182 313,937 291,220 - 52,354 86% Supplies 16,707 3,157 10,068 2,792 90 6,549 61% Services & Charges Professional Services 159,166 16,626 139,506 75,582 14,796 4,864 97% Printing & Advertising 12,969 2,013 11,012 5,255 1,948 9 100% Utilities - - - - - - 0% Education & Training 1,000 - 790 1,664 - 210 79% Travel 4,150 - 242 1,577 - 3,908 6% Repairs & Maintenance 34,051 1,678 20,461 42,909 - 13,590 60% Other Interfund Allocations 62,134 5,187 62,134 46,068 - - 100% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 13,545 9,005 13,188 4,011 93 264 98% Transfers Out - - - - - - 0% Total Services & Charges 287,015 34,509 247,332 177,067 16,837 22,845 92% Capital - - - - - - 0% Total Expenditures 670,013 62,849 571,337 471,079 16,927 81,748 88% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 9 9 Part-Time /Seasonal/Temporary N/A - Total 9 9 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents & that the betterment of South Bend is always our highest priority. There are nine (9) Council Members. The Interfund Allocation expense increased significantly from 2017 to 2018 as the IT Department continued to evaluate its allocation to each department based on the services provided to each department. Allocating IT's costs back to City departments allows for all departments to see the full cost of IT and other administration functions that they would not have seen in the past. Payroll increased due to the addition of paid internships. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Common Council General Fund City Funds This department is funded by property tax revenue collected in the General Fund. 11 Department Name Fund/Dept No.101-0302 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 43,000 - 43,000 43,000 - - 100% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 43,000 - 43,000 43,000 - - 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 43,000 - 43,000 43,000 - - 100% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 43,000 - 43,000 43,000 - - 100% Capital - - - - - - 0% Total Expenditures 43,000 - 43,000 43,000 - - 100% Net - - - - Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: In 2012 the City, along with the City of Mishawaka and St. Joseph County, entered into an agreement with WNIT Public Television for the establishment and maintenance of a public access channel which is used to broadcast all public Common Council meetings, among other things. The allocation of costs is $43,000 to South Bend, $13,000 to Mishawaka and $29,000 to Saint Joseph County. The current WNIT contract expires February 2, 2020. This annual expenditure was previously paid from the Council department (101-0301) but was segregated upon the Council's request. Expenditures are the same year over year due to the contract. This department is funded by property tax revenue collected in the General Fund. City of South Bend, Indiana Monthly Financial Report December 31, 2018 WNIT Contract General Fund City Funds 12 Department Name Fund/Dept No.101-0401 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 2,621,129 184,721 2,375,973 2,396,321 - 245,156 91% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 18,697 65 18,712 12,600 - (15) 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,639,826 184,786 2,394,684 2,408,921 - 245,141 91% Expenditures Personnel Salaries & Wages 1,583,515 106,529 1,499,948 1,433,388 - 83,567 95% Fringe Benefits 696,935 41,107 565,152 571,251 - 131,783 81% Total Personnel 2,280,450 147,636 2,065,101 2,004,639 - 215,350 91% Supplies 23,530 3,381 13,679 23,882 978 8,873 62% Services & Charges Professional Services 74,200 16,600 61,887 78,605 - 12,313 83% Printing & Advertising 976 40 976 780 - - 100% Utilities - - - - - - 0% Education & Training 9,080 - 8,823 11,980 - 257 97% Travel 9,378 - 8,103 11,212 - 1,275 86% Repairs & Maintenance 3,690 380 3,350 6,968 - 340 91% Other Interfund Allocations 196,753 16,397 196,753 233,760 - - 100% Debt Service - Principal 8,168 - 8,168 4,487 - - 100% Debt Service - Interest & Fees 1,052 - 1,051 589 - 1 100% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 32,049 351 26,294 32,018 1,310 4,445 86% Transfers Out 500 - 500 - - - 100% Total Services & Charges 335,846 33,768 315,905 380,400 1,310 18,631 94% Capital - - - - - - 0% Total Expenditures 2,639,826 184,786 2,394,684 2,408,921 2,288 242,854 91% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 24 23 Part-Time /Seasonal/Temporary N/A 1 Total 24 24 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services, human resources, diversity & inclusion, risk management, and benefits administration. The decrease in Personnel expenditures in 2018 compared to 2017 is due to budgeted positions that remained unfilled for large parts of the year. The 2018 budget also included cost for the evolving Diversity & Inclusion Program that is being put into place at the City. This department is funded by property tax revenue collected in the General Fund. Other Revenue is derived from a rebate. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Administration & Finance General Fund City Funds 13 Department Name Fund/Dept No.101-0404 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 235,829 - - 156,276 - 235,829 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 492,700 79,524 518,627 423,573 - (25,927) 105% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 592,262 225,789 663,816 603,768 - (71,554) 112% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,320,791 305,313 1,182,443 1,183,617 - 138,348 90% Expenditures Personnel Salaries & Wages 460,147 31,322 363,209 301,975 - 96,938 79% Fringe Benefits 232,858 14,593 187,894 147,359 - 44,964 81% Total Personnel 693,005 45,915 551,102 449,335 - 141,902 80% Supplies 29,796 1,408 20,327 3,800 230 9,239 69% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 172,990 62 25,151 181,616 11,767 136,072 21% Utilities 126,931 9,400 121,606 101,807 - 5,325 96% Education & Training 6,000 - 3,025 1,394 - 2,975 50% Travel 16,450 - 3,786 6,926 2,129 10,535 36% Repairs & Maintenance 82,215 1,796 36,683 239,203 32,348 13,184 84% Other Interfund Allocations 179,604 14,967 179,604 192,120 - - 100% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 13,800 - 8,204 7,417 751 4,845 65% Transfers Out - - - - - - 0% Total Services & Charges 597,990 26,225 378,059 730,483 46,995 172,936 71% Capital - - - - - - 0% Total Expenditures 1,320,791 73,547 949,488 1,183,617 47,225 324,077 75% Net - 231,765 232,955 - Staffing Budget Actual Full Time 8 7 Part-Time /Seasonal/Temporary N/A 4 Total 8 11 Explanation of Revenue Sources: Department Purpose: Explanation of Expenditures and Significant Changes/Variances: This department accounts for the operating costs of the Morris Performing Arts Center, the premier performing arts center in this region of the country. It provides improved quality of life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. - Started extensive work in front of the Morris PAC to enable residents and visitors to safely enjoy the Morris Performing Arts Center and Jon Hunt Plaza - Extended Navarre contract for catering and concession services for another three years (through 2020) - Continued to provide various ticketed (shows) and non-ticketed events (ex: Fridays by the Fountain) This department is funded by property tax revenue collected in the General Fund and from charges for services including facility rental, concessions, ticket handling fees, and more. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). City of South Bend, Indiana Monthly Financial Report December 31, 2018 Morris Performing Arts Center General Fund City Funds 14 Department Name Fund/Dept No.101-0405 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 140,940 26,891 145,247 149,499 - (4,307) 103% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 374,572 4,943 235,245 320,798 - 139,327 63% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 25,916 1,464 23,380 25,611 - 2,536 90% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 541,428 33,298 403,873 495,908 - 137,556 75% Expenditures Personnel Salaries & Wages 143,386 9,349 121,692 75,828 - 21,694 85% Fringe Benefits 92,432 6,723 82,636 46,660 - 9,796 89% Total Personnel 235,818 16,072 204,328 122,488 - 31,490 87% Supplies 23,014 2,764 13,006 1,024 - 10,008 57% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 81,197 2,902 25,686 89,691 1,318 54,193 33% Utilities 92,026 7,952 84,475 72,345 - 7,551 92% Education & Training 1,400 - - - - 1,400 0% Travel - - - - - - 0% Repairs & Maintenance 60,483 1,132 31,028 180,654 18,898 10,557 83% Other Interfund Allocations 29,690 2,476 29,690 29,268 - - 100% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 2,800 - 660 438 29 2,111 25% Transfers Out - - - - - - 0% Total Services & Charges 267,596 14,462 171,539 372,396 20,245 75,812 72% Capital 15,000 - 15,000 - - - 100% Total Expenditures 541,428 33,298 403,873 495,908 20,245 117,310 78% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 3 3 Part-Time /Seasonal/Temporary N/A - Total 3 3 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: This department accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service, for both social events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance. - Installed new awning on the façade of the Palais Royale - Continued the rebranding of the Palais Royale - Extended Navarre contract for catering and concession services for another three years (through 2020) - Continued to provide a clean, attractive space for a variety of events for residents and visitors This department is funded by property tax revenue collected in the General Fund and from charges for services including concessions. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Palais Royale General Fund City Funds 15 Department Name Fund/Dept No.101-0501 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 1,124,078 99,145 1,025,593 1,004,249 - 98,485 91% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 76,895 5,062 62,452 75,984 - 14,443 81% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,200,973 104,207 1,088,046 1,080,233 - 112,928 91% Expenditures Personnel Salaries & Wages 758,639 72,154 708,726 650,785 - 49,913 93% Fringe Benefits 323,364 24,312 272,218 245,188 - 51,146 84% Total Personnel 1,082,003 96,466 980,943 895,974 - 101,059 91% Supplies 3,626 81 2,962 9,142 - 664 82% Services & Charges Professional Services 2,550 - 420 45,552 - 2,130 16% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 8,120 - 6,917 6,251 - 1,203 85% Travel 3,450 - 1,315 226 - 2,135 38% Repairs & Maintenance 3,320 - - 1,620 - 3,320 0% Other Interfund Allocations 78,152 6,520 78,152 104,196 - - 100% Debt Service - Principal 1,232 - - 1,226 - 1,232 0% Debt Service - Interest & Fees 40 - - 45 - 40 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 18,480 1,140 17,336 16,001 - 1,144 94% Transfers Out - - - - - - 0% Total Services & Charges 115,344 7,660 104,140 175,117 - 11,204 90% Capital - - - - - - 0% Total Expenditures 1,200,973 104,207 1,088,046 1,080,233 - 112,927 91% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 10 10 Part-Time /Seasonal/Temporary N/A 1 Total 10 11 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and professionally-skilled staff, efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City. There was a 9% increase in personnel costs due to normal year over year changes such as raises and increased health insurance rates. Services & Charges decresed by 40% from 2017 to 2018. The reduction is primarily due to decrease in interfund allocations from other departments. Also, the Department renovated its reception area and conference room at the beginning of 2017, contributing to the reduction in Services & Charges from 2017 to 2018. This department is funded by property tax revenue collected in the General Fund. This department also collects a reimbursement for legal services to other city departments. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Legal Department General Fund City Funds 16 Department Name Fund/Dept No.101-0602 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 1,396,227 77,541 1,200,195 921,837 - 196,032 86% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits 120,000 19,208 130,752 107,503 - (10,752) 109% Charges for Services 13,500 2,775 15,330 10,377 - (1,830) 114% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 220,357 2,813 126,428 157,210 - 93,929 57% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,750,084 102,336 1,472,705 1,196,927 - 277,379 84% Expenditures Personnel Salaries & Wages 679,801 47,324 651,541 541,662 - 28,260 96% Fringe Benefits 256,983 20,506 247,411 189,958 - 9,572 96% Total Personnel 936,784 67,830 898,952 731,620 - 37,832 96% Supplies 28,630 478 13,530 24,223 4,502 10,598 63% Services & Charges Professional Services 322,559 3,184 118,203 116,007 202,919 1,437 100% Printing & Advertising 7,000 572 2,265 400 - 4,735 32% Utilities - - - - - - 0% Education & Training 24,500 350 24,323 8,359 - 177 99% Travel 15,100 232 11,736 16,212 1,500 1,864 88% Repairs & Maintenance 22,545 142 19,988 7,763 - 2,557 89% Other Interfund Allocations 346,632 28,722 344,631 254,496 - 2,001 99% Debt Service - Principal 24,844 - 20,605 28,092 - 4,239 83% Debt Service - Interest & Fees 1,365 - 684 1,135 - 681 50% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 20,125 826 17,788 8,620 110 2,227 89% Transfers Out - - - - - - 0% Total Services & Charges 784,670 34,028 560,223 441,084 204,529 19,918 97% Capital - - - - - - 0% Total Expenditures 1,750,084 102,336 1,472,705 1,196,927 209,031 68,348 96% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 22 23 Part-Time /Seasonal/Temporary N/A 3 Total 22 26 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Engineering Department oversees the design and execution of the City's construction projects. Other income includes reimbursement from the River West TIF Fund (324) for the wages and benefits of the Director of Redevelopment Engineering and one (1) Engineer I. Expenditures were for various projects including the Northshore Trails, East Race repairs, water system evaluation, and West Race Gate repair. The Interfund Allocation expense increased significantly from 2017 to 2018 as the IT Department continued to evaluate its allocation to each department based on the services provided to each department. Allocating IT's costs back to City departments allows for all departments to see the full cost of IT and other administration functions that they would not have seen in the past. This department is funded by property tax revenue collected in the General Fund and charges for engineering services. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Engineering General Fund City Funds 17 Department Name Fund/Dept No.101-0628 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 366,188 9,036 17,368 - - 348,820 5% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 366,188 9,036 17,368 - - 348,820 5% Expenditures Personnel Salaries & Wages 47,500 6,699 13,424 - - 34,076 28% Fringe Benefits 37,675 2,270 3,252 - - 34,423 9% Total Personnel 85,175 8,970 16,677 - - 68,499 20% Supplies 72,420 29 53 - 72,167 200 100% Services & Charges Professional Services 196,500 - - - 196,500 - 100% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 4,900 - - - 4,900 - 100% Travel 4,853 - - - 4,853 - 100% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 2,340 37 638 - 1,702 - 100% Transfers Out - - - - - - 0% Total Services & Charges 208,593 37 638 - 207,955 - 100% Capital - - - - - - 0% Total Expenditures 366,188 9,036 17,368 - 280,122 68,699 81% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 2 1 Part-Time /Seasonal/Temporary N/A 2 Total 2 3 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: In 2018, the City of South Bend won a $150,000 grant to fund South Bend Home Corps, a new residential efficiency, health, and safety program staffed by 10 full-time AmeriCorps members. This is a division of Public Works and works directly with the Office of Sustainability. Goals: (1) empower homeowners to understand bills and manage energy and water use, (2) assess homes for energy or water savings and safety or health hazards, (3) install basic efficiency and weatherization measures, (4) facilitate homeowner in accessing other City or community programs for significant repair or health/safety issues, and (5) hold public workshops and education events. AmeriCorps is a network of national service programs, made up of three primary programs that each take a different approach to improving lives and fostering civic engagement. Members commit their time to address critical community needs like increasing academic achievement, mentoring youth, fighting poverty, and preparing for disasters. AmeriCorps help communities recover from damage caused by natural and other disasters, as well as, assist to build affordable housing units for families to increase economic opportunity for those living in poverty. In 2018, an additional appropriation was approved to establish a budget for the City's AmeriCorps program. The City will hire two new employees: Program Director and Manager-Operations. Expenses for this grant include: employee wages & benefits, office and computer supplies, living allowances for members. This department is funded by property tax revenue collected in the General Fund and the AmeriCorps grant. City of South Bend, Indiana Monthly Financial Report December 31, 2018 AmeriCorps Grant Program General Fund City Funds 18 Department Name Fund/Dept No.101-0801 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 29,288,871 2,583,498 28,950,905 27,509,136 - 337,966 99% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations 7,500 - - - - 7,500 0% Other Income 599,371 4,683 289,432 657,013 - 309,939 48% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 29,895,742 2,588,181 29,240,338 28,166,148 - 655,405 98% Expenditures Personnel Salaries & Wages 17,768,537 1,542,098 17,703,733 16,455,717 - 64,804 100% Fringe Benefits 6,373,112 578,909 6,365,856 6,227,465 - 7,256 100% Total Personnel 24,141,649 2,121,008 24,069,590 22,683,182 - 72,060 100% Supplies 971,557 39,900 715,253 715,477 67,533 188,771 81% Services & Charges Professional Services 551,700 31,142 434,585 453,301 - 117,115 79% Printing & Advertising - - - - - - 0% Utilities 195,250 13,014 183,917 173,697 - 11,333 94% Education & Training 6,500 - 4,785 - - 1,715 74% Travel 1,700 - 1,433 - - 267 84% Repairs & Maintenance 414,147 101,380 339,174 505,480 6,603 68,370 83% Other Interfund Allocations 3,060,248 253,365 3,055,248 3,238,764 - 5,000 100% Debt Service - Principal 216,000 - 141,435 136,856 - 74,565 65% Debt Service - Interest & Fees 11,000 - 8,406 11,304 - 2,594 76% Grants & Subsidies 21,000 - 15,916 4,606 - 5,084 76% Insurance - - - - - - 0% Other Services & Charges 287,963 28,372 270,597 243,481 3,370 13,996 95% Transfers Out - - - - - - 0% Total Services & Charges 4,765,508 427,273 4,455,495 4,767,489 9,973 300,039 94% Capital 17,028 - - - 17,028 - 100% Total Expenditures 29,895,742 2,588,181 29,240,338 28,166,148 94,533 560,870 98% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 248 240 Part-Time /Seasonal/Temporary N/A 24 Total 248 264 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: MISSION: The South Bend Police Department works to safeguard the lives and property of the people we serve, to reduce the incidence and fear of crime, and to resolve problems among residents. The Department, in partnership with our community, strives to protect the life, property, and the personal liberties of all individuals. We believe that the overall quality of life for all residents will improve through the deterrence of criminal activity and an understanding of the diversity of cultures within this community. We also work to build and sustain community-police relationships to advance a culture of trust and inclusion. VISION: To constantly strive for excellence in the quality of police service to help ensure a safe community for everyone. This fund includes the expenditures for 202 of the 245 budgeted Police officers and 46 civilian staff. Fund 249 contains the funding for 43 of the 245 Police officers that are funded by the Public Safety LOIT Fund 249. During 2018, the Police Department remodeled the crime lab. Supplies expenditures included the body-worn camera project that was completed in 2018. This department is funded by property tax revenue collected in the General Fund. The department also receives reimbursement for officers working at various events. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Police Department General Fund City Funds 19 Department Name Fund/Dept No.101-0901 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 21,591,659 2,143,716 21,509,390 20,537,526 - 82,269 100% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 144,614 - - - - 144,614 0% Licenses & Permits - - - - - - 0% Charges for Services 500 - - 25 - 500 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 6,570 700 7,213 42,382 - (643) 110% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 21,743,343 2,144,416 21,516,603 20,579,934 - 226,740 99% Expenditures Personnel Salaries & Wages 13,095,199 1,420,063 13,090,460 12,351,075 - 4,739 100% Fringe Benefits 5,055,463 470,612 5,044,259 4,844,938 - 11,204 100% Total Personnel 18,150,662 1,890,675 18,134,719 17,196,014 - 15,943 100% Supplies 516,512 61,472 405,751 289,404 32,631 78,130 85% Services & Charges Professional Services 253,008 (38,169) 163,002 286,250 89,825 181 100% Printing & Advertising 500 70 132 1,992 - 368 26% Utilities 275,136 15,310 275,135 230,909 - 1 100% Education & Training 79,445 1,151 76,396 82,549 3,049 - 100% Travel 39,629 3,961 38,825 18,996 - 804 98% Repairs & Maintenance 916,267 81,348 911,197 858,151 4,868 202 100% Other Interfund Allocations 1,498,978 124,924 1,498,978 1,599,252 - - 100% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 13,206 3,674 12,470 16,417 - 736 94% Transfers Out - - - - - - 0% Total Services & Charges 3,076,169 192,269 2,976,134 3,094,516 97,742 2,292 100% Capital - - - - - - 0% Total Expenditures 21,743,343 2,144,416 21,516,603 20,579,934 130,373 96,365 100% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 178 170 Part-Time /Seasonal/Temporary N/A - Total 178 170 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response, and dynamic outreach. The objective of the South Bend Fire Department is to provide rapid and efficient response to emergency medical incidents, fires, hazardous materials incidents, and complex rescue situations in order to safeguard the life and property of our citizens. The South Bend Fire Department is budgeted to have 257 sworn firefighters. 175 firefighters are paid out of the General Fund (101-0901), 35 firefighters are paid out of the Public Safety LOIT Fund (249-0905) and 47 are paid out of the EMS Operating Fund (288). There is a lengthy recruitment process every 2 years. The Fire Department hires individuals in groups of 6-10 as needed. The Fire Department also employs civilian administrative staff who handle payroll, purchasing, and billing for ambulance services. This department is funded by property tax revenue collected in the General Fund. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Fire Department General Fund City Funds 20 Department Name Fund/Dept No.101-1008 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 425,399 27,328 346,076 404,887 - 79,323 81% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 21,734 - 21,734 - - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 447,133 27,328 367,811 404,887 - 79,323 82% Expenditures Personnel Salaries & Wages 206,025 9,819 176,018 201,641 - 30,007 85% Fringe Benefits 105,015 4,391 65,074 78,650 - 39,941 62% Total Personnel 311,040 14,210 241,092 280,291 - 69,948 78% Supplies 1,037 - 898 559 - 139 87% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 2,500 - 1,461 - - 1,039 58% Travel 1,046 - 837 704 - 209 80% Repairs & Maintenance 10,775 757 10,046 8,879 - 729 93% Other Interfund Allocations 68,231 5,685 68,231 64,944 - - 100% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 52,504 6,676 45,246 49,510 - 7,258 86% Transfers Out - - - - - - 0% Total Services & Charges 135,056 13,118 125,821 124,037 - 9,235 93% Capital - - - - - - 0% Total Expenditures 447,133 27,328 367,811 404,887 - 79,322 82% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 4 3 Part-Time /Seasonal/Temporary N/A - Total 4 3 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The purpose of the South Bend Human Rights Commission is to study and act upon problems which involve relationships between members of different ethnic groups, sexes, sexual orientation or gender identity, nationalities, the disabled, and families with children. The South Bend Human Rights Commission's duties lie in enforcing employment, fair housing, public accommodations, and education. Their goal is to ensure equal employment opportunity for all individuals, and to provide legal recourse in the areas of discrimination. The Human Rights Commission provides keys to unlock the doors of discrimination. In 2018, the South Bend Human Rights Commission expanded from City of South Bend to St. Joseph County. The South Bend Human Rights Commission is one of only two in the state of Indiana eligible to investigate ICRC and EEOC cases. In 2017, the South Bend Human Rights Commission handled 3,925 cases within city limits. The continued partnership with St. Joseph County, to investigate discrimination complaints, has resulted in an increase in caseload. This department is funded by property tax revenue collected in the General Fund and ocassionally receives grants. HUD and EEOC grants are received in the Human Rights Federal Grant Fund (258). City of South Bend, Indiana Monthly Financial Report December 31, 2018 Human Rights General Fund City Funds 21 Fund Name Fund Number 102 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 185,000 22,552 186,733 93,891 - (1,733) 101% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 185,000 22,552 186,733 93,891 - (1,733) 101% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 185,000 22,552 186,733 93,891 (1,733) Cash Balance 10,464,997 10,294,137 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to accumulate cash reserves for unforeseen purposes. This fund is used for mid-year or year-end advances to other funds that have cash shortages and the advances must be paid back within six months. The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with Standard & Poor's. No expenditures are budgeted in this fund. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Rainy Day Special Revenue Funds City Funds This fund receives revenue from interest earned on the fund's cash balance. Interest rates are expected to rise over the next few years, increasing interest earnings revenue. Every so often, this fund receives certain "catch up" distributions of County Option Income Tax (COIT) and Economic Development Income Tax (EDIT) monies from the State of Indiana that are required to be deposited into this fund. During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General Assembly, or $1,405,850, was deposited into the Rainy Day Fund as allowed under the statute. 22 Fund Name Fund Number 201 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 9,591,899 4,320,439 9,591,899 9,033,731 - - 100% Other Taxes 842,316 431,443 842,315 791,778 - 1 100% Grants/Intergovernmental 2,050,000 - 746,101 - - 1,303,899 36% Charges for Services 2,354,871 71,674 1,715,313 2,488,111 - 639,558 73% Interest Earnings 87,000 8,393 84,863 22,651 - 2,137 98% Donations 100,000 80,000 81,500 1,500 - 18,500 82% Other Income 342,010 (123,675) 337,727 1,676,765 - 4,283 99% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,287,600 1,380,146 2,345,846 625,347 - (1,058,246) 182% Total Revenue 16,655,696 6,168,420 15,745,565 14,639,882 - 910,132 95% Expenditures by Dept 201-1100 Administration 1,303,768 88,325 1,259,102 1,404,091 4,978 39,688 97% 201-1101 Maintenance 6,934,730 437,051 6,204,964 6,335,078 231,769 497,997 93% 201-1102 Golf Courses 1,641,526 63,997 1,416,310 1,409,068 9,478 215,738 87% 201-1103 Recreation 2,161,005 138,990 1,911,046 2,008,072 17,966 231,993 89% 201-1104 Potawatomi Zoo 716,000 - 712,660 705,715 - 3,340 100% 201-1106 Potawatomi Greenhouse 46,602 5,353 43,692 37,710 - 2,910 94% 201-1108 Graffiti Removal 106,459 9,615 99,070 102,258 4 7,385 93% 201-1110 Marketing & Events 1,033,376 59,295 803,874 746,809 10,026 219,476 79% 201-1111 Regional Cities Grant 2,338,595 536,150 1,196,285 195,060 1,126,091 16,219 99% Total Expenditures by Dept 16,282,061 1,338,776 13,647,003 12,943,862 1,400,311 1,234,746 92% Expenditures Personnel Salaries & Wages 5,573,803 349,985 5,399,492 5,461,667 - 174,311 97% Fringe Benefits 2,436,623 175,809 2,271,216 2,280,632 200 165,207 93% Total Personnel 8,010,426 525,794 7,670,708 7,742,299 200 339,518 96% Supplies 1,366,572 80,626 998,555 886,640 84,054 283,963 79% Services & Charges Professional Services 1,266,473 15,398 1,100,092 830,794 145,000 21,381 98% Printing & Advertising 75,200 379 37,141 72,889 2,530 35,529 53% Utilities 847,867 52,822 688,337 686,504 4,440 155,090 82% Education & Training 19,210 5,274 10,086 7,283 3,827 5,297 72% Travel 22,015 - 12,131 16,209 2,274 7,610 65% Repairs & Maintenance 600,712 22,949 415,648 869,863 110,984 74,080 88% Other Interfund Allocations 1,096,802 88,695 1,064,472 1,213,673 - 32,330 97% Debt Service - Principal 327,742 2,368 326,075 265,309 - 1,667 99% Debt Service - Interest & Fees 30,037 225 24,972 19,957 - 5,065 83% Grants & Subsidies 22,920 - 15,000 15,100 - 7,920 65% Insurance - - - - - - 0% Other Services & Charges 666,235 23,495 441,204 317,341 65,911 159,120 76% Transfers Out 104,850 - - - - 104,850 0% Total Services & Charges 5,080,063 211,604 4,135,158 4,314,923 334,966 609,939 88% Capital 1,825,000 520,753 842,582 - 981,091 1,327 100% Total Expenditures 16,282,061 1,338,776 13,647,003 12,943,862 1,400,311 1,234,747 92% Net 373,635 4,829,643 2,098,562 1,696,020 (324,615) Cash Balance 8,298,306 6,210,755 Staffing Budget Actual Full Time 95 89 Part-Time /Seasonal/Temporary N/A 35 Total 95 124 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the operation of the Venues, Parks and Arts (VPA) that are predominantly taxpayer funded. There are eight divisions within the department: Administration, Maintenance, Golf, Recreation, Greenhouse, Graffiti, Experience and the Regional Cities grant division. NOTE: The cash balance includes $60,300 that is restricted to expenditures in Voorde Park. In 2017, the City was awarded the Regional Cities grant. The City spent most of the grant during 2018. This is reflected in the increase in professional services and capital expenditures. Debt service payments are for vehicles and equipment purchased through capital leases. VPA's capital needs, other than the Regional Cities grant, are being addressed through bonds. Please see Funds 452, 471, and 751 for details. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Parks & Recreation Special Revenue Funds City Funds This fund's main sources of revenue is property taxes. It also receives a portion of auto excise and motor vehicle taxes. Some revenue is derived from charged for services such as pavilion rental, golf course fees, concessions, and fees for camps, leagues, fitness center, special events, and other activities. Starting in 2019, this fund will receive an annual donation of $450k from the Pokagon Band. It will be received through 2023. Interfund transfers from the EDIT Fund 408 help subsidize the Parks operations. This fund also receives revenue from interest earned on the fund's cash balance. 23 Fund Name Fund Number 202 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes 6,870,731 534,339 6,870,730 6,040,898 - 1 100% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 223,365 72,239 244,703 227,329 - (21,338) 110% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 139,982 16,747 139,982 61,002 - - 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 77,411 1,130 58,270 62,107 - 19,141 75% Interfund Allocation Reimb - - - - - - 0% Transfers In 3,814,963 946,938 3,814,963 3,964,974 - - 100% Total Revenue 11,126,452 1,571,392 11,128,648 10,356,311 - (2,196) 100% Expenditures by Dept 202-0607 Street Department 10,789,090 679,668 8,914,649 7,859,564 742,887 1,131,554 90% 202-0619 Curb & Sidewalk Program 1,604,891 398,707 1,322,900 1,510,285 229,391 52,600 97% Total Expenditures by Dept 12,393,981 1,078,375 10,237,548 9,369,849 972,278 1,184,154 90% Expenditures Personnel Salaries & Wages 3,146,332 263,531 2,885,203 2,580,742 - 261,129 92% Fringe Benefits 1,600,885 116,789 1,351,638 1,230,730 - 249,247 84% Total Personnel 4,747,217 380,320 4,236,841 3,811,471 - 510,376 89% Supplies 2,648,084 85,310 1,701,021 1,721,517 590,810 356,253 87% Services & Charges Professional Services 938,474 331,178 670,422 854,940 262,325 5,727 99% Printing & Advertising 850 - 263 323 - 587 31% Utilities 51,900 5,257 47,022 42,517 - 4,878 91% Education & Training 8,000 - 4,425 5,710 - 3,575 55% Travel 5,110 - 1,716 2,575 - 3,394 34% Repairs & Maintenance 1,961,030 168,142 1,679,173 1,245,145 117,837 164,020 92% Other Interfund Allocations 1,028,733 84,888 1,018,733 853,056 - 10,000 99% Debt Service - Principal 831,871 - 719,026 677,271 - 112,845 86% Debt Service - Interest & Fees 42,958 - 37,504 35,352 - 5,454 87% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 101,886 23,279 93,534 93,177 1,306 7,046 93% Transfers Out - - - - - - 0% Total Services & Charges 4,970,812 612,745 4,271,818 3,810,066 381,468 317,526 94% Capital 27,868 - 27,868 26,795 - - 100% Total Expenditures 12,393,981 1,078,375 10,237,548 9,369,849 972,278 1,184,155 90% Net (1,267,529) 493,017 891,100 986,461 (1,186,351) Cash Balance 8,012,501 7,132,834 Staffing Budget Actual Full Time 56 54 Part-Time /Seasonal/Temporary N/A 4 Total 56 58 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the operations of the following departments: Streets, Traffic & Lighting, and Curb & Sidewalk. Expenditures: Traffic signal cabinets and related accessories, snowplow blades, asphalt for pothole patching, various professional services for curb & sidewalk projects and street projects. New printer for the sign shop. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Motor Vehicle Highway Special Revenue Funds City Funds Historically, this fund has received its revenues through gasoline taxes, but since 2008 has also received wheel tax revenues. Currently, it receives transfers from COIT to support the curb and sidewalk program, from EDIT to support street department operations and from Project ReLeaf to support leaf collection efforts in the City. This fund also receives revenue from interest earned on the fund's cash balance. 24 Fund Name Fund Number 203 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 1,516,205 48,244 972,422 886,152 - 543,783 64% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 15,000 1,774 15,514 8,462 - (514) 103% Debt Proceeds - - - - - - 0% Donations 120,000 - 2,023 54,700 - 117,977 2% Other Income 5,840 - 5,840 582 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,657,045 50,018 995,799 949,896 - 661,246 60% Expenditures by Dept 203-1103 Recreation 2,285,893 857,495 1,635,736 916,040 230 649,927 72% 203-1110 Marketing & Events 304,510 14,231 144,709 59,325 - 159,801 48% Total Expenditures by Dept 2,590,403 871,726 1,780,445 975,364 230 809,728 69% Expenditures Personnel Salaries & Wages 457,526 16,983 304,327 318,913 - 153,199 67% Fringe Benefits 58,891 1,603 26,080 28,867 - 32,811 44% Total Personnel 516,417 18,585 330,407 347,780 - 186,010 64% Supplies 294,708 19,133 122,292 159,833 230 172,186 42% Services & Charges Professional Services 157,176 21,575 130,391 128,197 - 26,785 83% Printing & Advertising 104,053 751 63,651 7,973 - 40,402 61% Utilities - - - - - - 0% Education & Training 17,047 325 6,853 2,730 - 10,194 40% Travel 22,024 2,052 9,354 9,179 - 12,670 42% Repairs & Maintenance 13,672 - 168 8,261 - 13,504 1% Other Interfund Allocations 110,146 9,177 110,146 86,676 - - 100% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 66,675 - - - - 66,675 0% Insurance - - - - - - 0% Other Services & Charges 313,485 1,151 198,209 168,686 - 115,276 63% Transfers Out 850,000 798,976 798,976 - - 51,024 94% Total Services & Charges 1,654,278 834,008 1,317,748 411,702 - 336,530 80% Capital 125,000 - 9,998 56,050 - 115,002 8% Total Expenditures 2,590,403 871,726 1,780,445 975,364 230 809,728 69% Net (933,358) (821,708) (784,646) (25,469) (148,482) Cash Balance - 785,885 Staffing Budget Actual Full Time 1 1 Part-Time /Seasonal/Temporary N/A 21 Total 1 22 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for parks programs that are expected to recover most if not all of their costs through fee collections. Starting in 2019, the Recreation Nonreverting Fund (203) will be discontinued and the activity formerly appearing in this fund will be represented in the Parks & Recreation Fund (201). This will allow for better reporting and more efficient use of funds. At the end of 2018, the cash balance in the Recreation Nonreverting Fund was transferred to the Parks & Recreation Fund. The capital budget is used to repair or maintain parks and athletics equipment and facilities. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Recreation Nonreverting Special Revenue Funds City Funds This fund collects revenue from fees for camps, leagues, fitness center, special events, and other activities. 25 Fund Name Fund Number 209 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 101,014 23,459 63,513 255,073 - 37,501 63% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 15,500 2,039 16,482 7,699 - (982) 106% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 100,000 - 100,000 100,000 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 216,514 25,498 179,995 362,772 - 36,519 83% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 1,078,598 2,759 98,594 342,795 257,782 722,222 33% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,078,598 2,759 98,594 342,795 257,782 722,222 33% Capital - - - - - - 0% Total Expenditures 1,078,598 2,759 98,594 342,795 257,782 722,222 33% Net (862,084) 22,739 81,401 19,978 (685,703) Cash Balance 956,464 876,414 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields. This fund is used to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from year to year. EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse brownfields. A brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or contaminant. Past grant activity includes: - Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a city-wide basis. Sites included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection areas. - Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support cleanup activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process. - Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment Strategy, a phased approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for remediation and post-cleanup reporting, and community involvement activities. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Studebaker-Oliver Revitalizing Grants Special Revenue Funds City Funds Brownfield Assessment Grant awarded by EPA for use in South Bend, Mishawaka and St. Joseph County covers the outstanding encumbrance. The City can draw revenue from the grant as it make expenditures. It is unclear whether additional grants will be available after 2017. Other income is derived from repayment from the River West TIF Fund (324), with the last payment due in 2020. 26 Fund Name Fund Number 210 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 675,232 - 2,375 55,983 - 672,857 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 13,019 784 11,863 11,491 - 1,156 91% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 65,593 - 49,009 63,660 - 16,584 75% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 753,844 784 63,247 131,134 - 690,597 8% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 50,000 - - - - 50,000 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 65,593 16,582 65,591 63,660 - 2 100% Debt Service - Interest & Fees 6,420 1,421 6,419 8,350 - 1 100% Grants & Subsidies 622,857 - - - - 622,857 0% Insurance - - - - - - 0% Other Services & Charges 185,120 - 55,662 - 81,000 48,458 74% Transfers Out - - - - - - 0% Total Services & Charges 929,990 18,003 127,672 72,010 81,000 721,318 22% Capital - - - - - - 0% Total Expenditures 929,990 18,003 127,672 72,010 81,000 721,318 22% Net (176,146) (17,219) (64,425) 59,123 (30,721) Cash Balance 345,693 410,752 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana. Expenditures are for debt service payments to the Indiana Development Finance Authority for a loan for the Indiana Brownfields Program. Past expenditures include demolition of vacant and abandoned houses/lots and equipment for the Ignition Park/ND Turbo project. Expenditures are for debt service payments to the Indiana Development Finance Authority for a loan for the Indiana Brownfields Program. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Economic Development State Grants Special Revenue Funds City Funds This fund receives grant monies and revenue from interest earned on the fund's cash balance. 27 Fund Name Fund Number 211 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 440,636 - 270,192 298,477 - 170,444 61% Licenses & Permits - - - - - - 0% Charges for Services 337,335 55,542 338,582 203,551 - (1,247) 100% Fines, Forfeitures, and Fees 2,000 - - 470 - 2,000 0% Interest Earnings 16,000 1,231 14,360 10,418 - 1,640 90% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 4,525 60 4,256 214 - 269 94% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,866,020 466,505 1,866,020 1,522,673 - - 100% Total Revenue 2,666,516 523,338 2,493,411 2,035,803 - 173,106 94% Expenditures Personnel Salaries & Wages 1,500,262 110,521 1,464,757 1,189,893 - 35,505 98% Fringe Benefits 675,443 50,427 630,626 507,727 - 44,817 93% Total Personnel 2,175,705 160,948 2,095,383 1,697,620 - 80,322 96% Supplies 24,968 461 19,501 11,922 4,712 755 97% Services & Charges Professional Services 409,896 22,295 315,383 112,919 85,153 9,360 98% Printing & Advertising 19,244 909 10,940 4,142 994 7,310 62% Utilities - - - - - - 0% Education & Training 12,000 - 8,889 6,823 125 2,986 75% Travel 18,438 379 17,302 13,548 - 1,136 94% Repairs & Maintenance 11,438 324 6,222 11,141 - 5,216 54% Other Interfund Allocations 390,538 32,059 390,538 419,172 - - 100% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 14,869 (10) 10,694 8,158 2,313 1,862 87% Transfers Out - - - - - - 0% Total Services & Charges 876,423 55,957 759,969 575,903 88,585 27,870 97% Capital - - - - - - 0% Total Expenditures 3,077,096 217,367 2,874,853 2,285,446 93,297 108,947 96% Net (410,580) 305,971 (381,442) (249,643) 64,159 Cash Balance 731,464 1,114,625 Staffing Budget Actual Full Time 25 24 Part-Time /Seasonal/Temporary N/A - Total 25 24 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the activities of the Department of Community Investment (DCI). Expenditures include DCI employee wages & benefits, contractuals, economic empowerment activities. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Department of Community Investment (DCI) Special Revenue Funds City Funds This fund is mainly funded by transfers from Economic Development Income Tax (EDIT) Fund 408. Transfers are made on a quarterly basis. This fund also receives revenue from federal grants and staff contracts. DCI's mission is to spur investment in a stronger South Bend by doing the following: - Attracting & retaining growing businesses - Connecting residents to economic opportunities - Planning for vibrant neighborhoods 28 Fund Name Fund Number 212 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 6,687,141 336,253 3,542,536 2,365,731 - 3,144,605 53% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 1,000 - 110 50 - 890 11% Interest Earnings 2,000 7 1,163 723 - 837 58% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 218,204 103,927 202,281 428,455 - 15,923 93% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 6,908,345 440,187 3,746,089 2,794,959 - 3,162,255 54% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 6,874,598 618,225 3,848,101 2,585,517 2,733,915 292,582 96% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 6,874,598 618,225 3,848,101 2,585,517 2,733,915 292,582 96% Capital - - - - - - 0% Total Expenditures 6,874,598 618,225 3,848,101 2,585,517 2,733,915 292,582 96% Net 33,747 (178,038) (102,012) 209,442 2,869,673 Cash Balance 347,782 450,607 Fund Purpose: Explanation of Significant Revenue and Expenditure Changes/Variances: This fund accounts for various grants including: Community Development Block Grant - CDBG funds can be used for a variety of community development opportunities such as providing affordable housing, a suitable living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area median income. CDBG funds can also be used for the elimination of slum and blight. Emergency Solutions Grant - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with operational costs of the shelter facility, and for the administration of the grant. Neighborhood Stabilization Project - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with community problems that are the result of the mortgage foreclosure crisis in the nation. NSP grantees develop their own programs and funding priorities. However, NSP grantees must use at least 25 percent of the funds appropriated for the purchase and redevelopment of abandoned or foreclosed homes or residential properties that will be used to house individuals or families whose incomes do not exceed 50 percent of the area median income. In addition, all activities funded by NSP must benefit low- and moderate- income persons whose income does not exceed 120 percent of area median income. Shelter Plus Care Program - The S+C Program provides a variety of permanent housing choices, accompanied by a range of supportive services funded through other sources. S+C assists hard to serve homeless individuals with disabilities and their families. These individuals primarily include those with serious mental illness, chronic problems with alcohol and/or drugs, and HIV/AIDS or related diseases. Revenues and expenditures in this fund are grant and project specific and will vary from year to year. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Dept of Community Investment Grants Special Revenue Funds City Funds 29 Fund Name Fund Number 216 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 36,737 - 36,737 18,684 - - 100% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,000 491 3,755 2,243 - 245 94% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 300 - 300 24,840 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 41,037 491 40,792 45,767 - 245 99% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 20,000 - - - - 20,000 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 12,000 804 7,856 5,868 - 4,144 65% Transfers Out - - - - - - 0% Total Services & Charges 32,000 804 7,856 5,868 - 24,144 25% Capital - - - 63,338 - - 0% Total Expenditures 32,000 804 7,856 69,206 - 24,144 25% Net 9,037 (312) 32,936 (23,439) (23,899) Cash Balance 227,103 194,467 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for law enforcement expenditures financed by the state or local agencies authorized sale of confiscated property. Expenditures are to be used to support the Police Department's effort to combat drug activity. Expenditures are budgeted for law enforcement training and various Police Department expenses. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Police State Seizures Special Revenue Funds City Funds This fund receives revenue from the state or local agencies authorized sale of confiscated property. This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the State for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash balance. 30 Fund Name Fund Number 217 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - 20,000 - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,400 394 2,527 1,256 - (127) 105% Debt Proceeds - - - - - - 0% Donations 110,650 1,559 108,750 164,056 - 1,900 98% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 113,050 1,953 111,277 185,312 - 1,773 98% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 5,000 - 322 - - 4,678 6% Services & Charges Professional Services 84,000 19,843 42,669 3,000 38,476 2,855 97% Printing & Advertising 2,500 - - - - 2,500 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 1,100 - 1,014 - - 86 92% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 5,828 - 2,795 198,343 - 3,033 48% Transfers Out - - - - - - 0% Total Services & Charges 93,428 19,843 46,478 201,343 38,476 8,474 91% Capital - - - - - - 0% Total Expenditures 98,428 19,843 46,800 201,343 38,476 13,152 87% Net 14,622 (17,890) 64,476 (16,032) (11,379) Cash Balance 165,219 100,898 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for miscellaneous contributions to the City for specific projects and the expenses related to the projects. Donations to South Bend Animal Care & Control are held in this fund. Revenues and expenditures vary depending on donations received and when projects are sufficiently funded. 2017: The major project in 2017 was the MLK/Hesburgh statue ($200,000) in Leighton Plaza. 2018-2020 expenditures include additional renovations for animal shelter as well as bike signage. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Gift, Donation, Bequest Special Revenue Funds City Funds Donations received are generally specified for some specific purpose (e.g. animal shelter, bike paths, etc.) and cannot be used for general purposes. This fund also receives revenue from interest earned on the fund's cash balance. In 2017, Animal Care & Control started receiving an annual donation of approximately $22,300 from the Judith Westfall Irrevocable Trust. They anticipate receiving annual contributions thru 2/24/2023. In 2018, the City received a $50,000 donation from Visit South Bend Mishawaka for wayfinding signage. 31 Fund Name Fund Number 218 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 200 - 138 160 - 62 69% Interest Earnings 230 28 236 116 - (6) 103% Debt Proceeds - - - - - - 0% Donations 750 - 750 - - - 100% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,180 28 1,123 277 - 56 95% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 1,000 - 854 - - 146 85% Transfers Out - - - - - - 0% Total Services & Charges 1,000 - 854 - - 146 85% Capital - - - - - - 0% Total Expenditures 1,000 - 854 - - 146 85% Net 180 28 269 277 (90) Cash Balance 13,109 12,860 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for monies received from Juvenile Positive Assistance. Juvenile Positive Assistance accounts for monies received from penalties paid for curfew violations. In recent years, this fund has received very little revenue. The Police Department has not been spending this fund's cash balance in order to let the fund build up a better cash reserve. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Police Curfew Violations Special Revenue Funds City Funds This fund receives monies from Juvenile Positive Assistance. This fund also receives revenue from interest earned on the fund's cash balance. 32 Fund Name Fund Number 219 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 181,410 10,203 120,643 146,194 - 60,767 67% Fines, Forfeitures, and Fees 99,250 13,014 72,893 69,541 - 26,357 73% Interest Earnings 5,500 974 6,040 - - (540) 110% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 648,273 162,068 648,273 579,757 - - 100% Total Revenue 934,433 186,260 847,849 795,492 - 86,584 91% Expenditures Personnel Salaries & Wages 190,001 12,893 165,262 176,005 - 24,739 87% Fringe Benefits 97,406 6,567 83,517 97,509 - 13,889 86% Total Personnel 287,407 19,460 248,778 273,514 - 38,628 87% Supplies 26,650 1,288 21,415 16,846 - 5,235 80% Services & Charges Professional Services 65,225 - 37,725 38,078 25,500 2,000 97% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 361,778 3,017 223,202 277,140 90,722 47,854 87% Other Interfund Allocations 57,916 4,819 57,916 71,760 - - 100% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 115,937 9,100 68,404 111,741 39,944 7,589 93% Transfers Out 27,500 27,500 27,500 - - - 100% Total Services & Charges 628,356 44,436 414,748 498,720 156,166 57,443 91% Capital 30,000 - - - 24,580 5,420 82% Total Expenditures 972,413 65,184 684,941 789,079 180,746 106,726 89% Net (37,980) 121,076 162,908 6,413 (20,142) Cash Balance 544,556 379,148 Staffing Budget Actual Full Time 4 4 Part-Time /Seasonal/Temporary N/A - Total 4 4 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Unsafe Building Fund was established in 2016 to receive fines and fees related to Indiana's Unsafe Building law. The expenses incurred for board-ups, demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it also pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach programs to enrich the City of South Bend's neighborhoods. This fund accounts for the activities of the Neighborhood Enhancement Activity Team (NEAT) Crew, charged with maintaining property standards regarding property cleanliness and upkeep. The City's mowing and graffiti removal programs are also run through this fund. The NEAT Crew is a division of Code Enforcement. Expenses include employee wages & benefits, attorney fees for code hearings (2 hearings/week, 50 weeks/year), city-wide centralized mowing through Venues, Parks & Arts (VPA), city-wide graffiti removal program through VPA, landfill dumping fees, and tire disposal fees. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Unsafe Building Special Revenue Funds City Funds Neighborhood Enforcement Action Team (NEAT) derives its income from fees charged to homeowners and/or businesses for environmental clean-ups. These clean ups consist of illegal dumping of household items, tires, building materials, appliances, and any other form of litter and debris. Additional fines may be assessed for failure to comply upon notification. Revenue in Fines, Forfeitures, and Fees represent miscellaneous collections for delinquent billing through invoices which were deemed uncollectible, and therefore turned over to a collection agency. Also included in this category is revenue collected by the Ordinance Violation Bureau for fines levied against property owners for certain violations tagged by Code Enforcement. In addition, in 2018 Fund 219 will receive interfund operating transfers from Fund 408 (EDIT) in the amount of $648,273. This fund also receives revenue from interest earned on the fund's cash balance. 33 Fund Name Fund Number 220 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 140,000 7,135 124,980 124,345 - 15,020 89% Fines, Forfeitures, and Fees 106,886 4,810 78,353 121,171 - 28,533 73% Interest Earnings 10,000 1,084 10,040 6,078 - (40) 100% Debt Proceeds - - - - - - 0% Donations 2,000 - 525 1,125 - 1,475 26% Other Income 30,394 8 17,621 25,457 - 12,773 58% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 289,280 13,037 231,518 278,175 - 57,761 80% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 359,091 15,938 173,990 137,658 105,056 80,045 78% Services & Charges Professional Services - - - 180,000 - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 90,000 2,229 77,133 79,173 1,990 10,877 88% Travel 58,877 2,320 40,706 35,418 - 18,171 69% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 123,656 35,392 65,622 66,073 - 58,034 53% Transfers Out - - - - - - 0% Total Services & Charges 272,533 39,941 183,461 360,664 1,990 87,082 68% Capital - - - - - - 0% Total Expenditures 631,624 55,879 357,452 498,322 107,046 167,127 74% Net (342,344) (42,842) (125,933) (220,147) (109,366) Cash Balance 446,232 573,049 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to fund the continuing education for the officers of the South Bend Police Department. Expenditures include educational materials and equipment, conference and training registration, and travel costs for conferences/trainings. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Law Enforcement Continuing Education Special Revenue Funds City Funds This fund is funded by fees from accident reports, gun permits, false alarm and loud noise fines. This fund also receives revenue from interest earned on the fund's cash balance. 34 Fund Name Fund Number 221 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits 4,000 - 310 8,475 - 3,690 8% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 2,000 - - - - 2,000 0% Interest Earnings 140 22 140 - - - 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 6,140 22 450 8,475 - 5,690 7% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 1,000 - 5 15 - 995 1% Transfers Out - - - - - - 0% Total Services & Charges 1,000 - 5 15 - 995 1% Capital - - - - - - 0% Total Expenditures 1,000 - 5 15 - 995 1% Net 5,140 22 445 8,460 4,695 Cash Balance 10,130 9,685 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance, enacted by the Common Council in 2016. Any revenues from penalties are to be used to subsidize the City's Curb & Sidewalk program, however the Landlord Registration Program elsewhere in the State of Indiana is under State legal review. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Landlord Registration Special Revenue Funds City Funds The proceeds from the registration, $5 registration fee per year, will fund Code Enforcement's costs of the program. There is a penalty of $100 to $500 per landlord for failure to comply with the ordinance. This fund also receives revenue from interest earned on the fund's cash balance. 35 Fund Name Fund Number 227 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 12,500 1,465 13,044 8,645 - (544) 104% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 12,500 1,465 13,044 8,645 - (544) 104% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 113,308 44,723 73,065 12,532 8,997 31,246 72% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 375,333 - 135,000 98,400 36,100 204,233 46% Transfers Out - - - - - - 0% Total Services & Charges 488,641 44,723 208,065 110,932 45,097 235,479 52% Capital 26,682 - 24,273 21,660 2,409 - 100% Total Expenditures 515,323 44,723 232,338 132,592 47,506 235,479 54% Net (502,823) (43,257) (219,294) (123,947) (236,023) Cash Balance 627,325 847,926 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The fund continues to receive, intermittently, monies from similar settlements. The fund is used for capital projects and the Vacant and Abandoned Housing initiative. Services include $200,000 granular activated carbon reconditioning and various legal and professional services. The capital encumbrance is for costs related to the purchasing of properties along the West Side Corridors (Western & Lincolnway West). These properties are up for tax sale. The City is only purchasing properties which fit into the City’s strategy for future improvement of the corridors. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Loss Recovery Special Revenue Funds City Funds At this time, the only revenue comes from interest earned on the fund's cash balance. 36 Fund Name Fund Number 244 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - - - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - 33,671 - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 33,671 - - 0% Capital - - - - - - 0% Total Expenditures - - - 33,671 - - 0% Net - - - (33,671) - Cash Balance - - Fund Purpose: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2014 to better track costs related to the City's emergency dispatch center that was funded by State 911 revenue. However, the State mandated consolidation of all dispatch centers within the county the following year. This fund was closed in 2015 with the advent of the county-wide PSAP (public-safety answering point) system. The remaining funds were used towards the 2017 payment for the county-wide PSAP system. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Emergency Phone System Special Revenue Funds City Funds 37 Fund Name Fund Number 249 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes 7,851,541 635,795 8,487,336 7,467,618 - (635,795) 108% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 21,900 3,401 22,716 8,413 - (816) 104% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 7,873,441 639,196 8,510,052 7,476,031 - (636,611) 108% Expenditures by Dept 249-0805 Police PS LOIT 4,268,691 274,777 4,265,266 4,169,424 - 3,425 100% 249-0905 Fire PS LOIT 3,354,279 289,456 3,273,458 3,259,676 - 80,821 98% Total Expenditures by Dept 7,622,970 564,233 7,538,724 7,429,100 - 84,246 99% Expenditures Personnel Salaries & Wages 5,577,696 404,758 5,514,445 5,440,721 - 63,251 99% Fringe Benefits 2,045,274 159,475 2,024,279 1,988,378 - 20,995 99% Total Personnel 7,622,970 564,233 7,538,724 7,429,100 - 84,246 99% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures 7,622,970 564,233 7,538,724 7,429,100 - 84,246 99% Net 250,471 74,963 971,328 46,931 (720,857) Cash Balance 1,958,708 988,905 Staffing - Full Time Budget Actual Fund Purpose: Sworn Police Officers 43 43 Sworn Firefighters 35 35 Total 78 78 Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund covered the costs of wages and fringe benefits for 43 police officers and 35 firefighters. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Public Safety LOIT Special Revenue Funds City Funds The City has adopted a special income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees who were formerly paid by property taxes. Public Safety Local Option Income Tax (LOIT) revenue is expected to increase approximately 2% per year. The Public Safety Local Option Income Tax (LOIT) Fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts. 38 Fund Name Fund Number 251 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes 1,827,580 153,410 1,827,580 1,334,565 - - 100% Grants/Intergovernmental 292,498 - 292,498 202,729 - - 100% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 68,000 8,839 71,117 26,512 - (3,117) 105% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 412,635 - 412,635 8,996 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,600,713 162,249 2,603,829 1,572,802 - (3,117) 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 670,364 - 555,400 455,306 89,675 25,289 96% Services & Charges Professional Services 374,000 - 14,000 - 198,000 162,000 57% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 1,026,106 67,896 737,121 131,707 272,400 16,585 98% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 5,000 - - - 5,000 - 100% Transfers Out 284,500 284,500 284,500 - - - 100% Total Services & Charges 1,689,606 352,396 1,035,621 131,707 475,400 178,585 89% Capital 1,058,538 16,784 418,854 480,277 639,634 50 100% Total Expenditures 3,418,508 369,180 2,009,875 1,067,290 1,204,710 203,924 94% Net (817,795) (206,931) 593,955 505,512 (207,041) Cash Balance 3,929,500 3,340,696 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to track expenditures for road projects. The fund is used predominantly for street capital projects. 2018 projects included Michigan Street reconstruction, downtown bridge striping, crack sealing, traffic signal updates and cameras, Ironwood Drive sidewalk, York Road sewer, Safe Routes to School (SRTS), Storm Sewer ordinance, and small drainage. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Local Roads & Streets Special Revenue Funds City Funds This fund receives gas taxes as its primary revenue source. In 2008, wheel tax revenue was moved from this fund to the Motor Vehicle Highway Fund (202). Grants/Intergovernmental revenue is provided by the Indiana Department of Transportation (INDOT) and reimbursed through progress billing for state approved projects. This fund also receives revenue from interest earned on the fund's cash balance. 39 Fund Name Fund Number 252 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - - - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - 8 - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - 8 - - 0% Net - - - (8) - Cash Balance - - Fund Purpose: Explanation of Significant Revenue and Expenditure Changes/Variances: In 2009, the City received a one-time $2.9 million distribution for this fund, ear-marked for public safety. In 2012, the City spent approximately $2.1 million for portable radios for both the Police and Fire departments. This fund was closed in 2017. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Excess Welfare Distribution Special Revenue Funds City Funds 40 Fund Name Fund Number 257 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 1,070,000 - 670,000 - - 400,000 63% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 40,000 1,834 38,179 34,717 - 1,821 95% Debt Proceeds - - - - - - 0% Donations - - - 100,000 - - 0% Other Income 185,735 - 185,734 314,272 - 1 100% Interfund Allocation Reimb - - - - - - 0% Transfers In 254,000 254,000 254,000 - - - 100% Total Revenue 1,549,735 255,834 1,147,913 448,989 - 401,822 74% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 648,058 22,898 390,739 285,462 257,319 - 100% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 1,340,000 - 1,340,000 1,000,000 - - 100% Total Services & Charges 1,988,058 22,898 1,730,739 1,285,462 257,319 - 100% Capital 1,519,291 368,828 939,155 907,255 578,944 1,192 100% Total Expenditures 3,507,349 391,726 2,669,894 2,192,717 836,263 1,192 100% Net (1,957,614) (135,892) (1,521,981) (1,743,728) 400,630 Cash Balance 759,357 2,281,338 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established in 2016, per the State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of infrastructure expenditures. Per the state statute, a minimum of 75% must be spent on infrastructure projects. A total of $4,217,549, representing 75% of the total distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to the Redevelopment Authority. The remainder was deposited into the Rainy Day Fund (102). 2018 projects included: Ironwood pavement restoration, Olive Street repairs, Bendix Drive, West Side Quit Zone, Boland Trail, Safe Routes to School (SRTS) Monroe/Studebaker. City of South Bend, Indiana Monthly Financial Report December 31, 2018 LOIT Special Distribution Special Revenue Funds City Funds This fund receives revenue from interest earned on the fund's cash balance. In 2018, the Community Crossings Matching Grant of $670,000 was incorrectly recorded in this fund. It was then transferred to the correct fund, Local Road & Bridge Grant Fund (265). The City's matching $670,000 was also transferred, making the total transfer out $1,340,000. 41 Fund Name Fund Number 258 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 145,000 - 74,580 206,450 - 70,420 51% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 8,400 1,337 8,987 4,417 - (587) 107% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 25,440 - 23,303 16,362 - 2,137 92% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 178,840 1,337 106,871 227,229 - 71,970 60% Expenditures Personnel Salaries & Wages 53,397 4,068 52,886 52,043 - 511 99% Fringe Benefits 26,616 2,085 25,756 25,435 - 860 97% Total Personnel 80,013 6,153 78,642 77,478 - 1,371 98% Supplies 2,000 34 1,772 7,054 - 228 89% Services & Charges Professional Services 45,721 4,564 37,812 24,727 - 7,909 83% Printing & Advertising 19,500 - 15,369 12,889 - 4,131 79% Utilities - - - - - - 0% Education & Training 3,500 - 15 968 - 3,485 0% Travel 10,800 806 6,412 4,555 - 4,388 59% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 10,800 309 9,292 7,645 - 1,508 86% Transfers Out - - - - - - 0% Total Services & Charges 90,321 5,679 68,899 50,784 - 21,421 76% Capital - - - - - - 0% Total Expenditures 172,334 11,866 149,313 135,315 - 23,020 87% Net 6,506 (10,529) (42,442) 91,914 48,950 Cash Balance 529,536 572,740 Staffing Budget Actual Full Time 1 1 Part-Time /Seasonal/Temporary N/A - Total 1 1 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund tracks the portion of the Human Rights Department that is funded by the federal government. The Human Rights Department's mission is to educate and promote fair housing as well as ensure that all citizens receive equal employment opportunity. In 2018, the Human Rights Commission promoted the Investigator VI to Housing Manager (new position). City of South Bend, Indiana Monthly Financial Report December 31, 2018 Human Rights Federal Grant Special Revenue Funds City Funds This fund is funded by federal grants, including grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission (EEOC). 42 Fund Name Fund Number 265 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - 1,000,000 - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 5,500 1,159 6,373 - - (873) 116% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,370,500 30,500 1,370,500 1,000,000 - - 100% Total Revenue 1,376,000 31,659 1,376,873 2,000,000 - (873) 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 1,795,758 (97,269) 1,704,898 1,007,057 83,291 7,569 100% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 334,742 334,741 334,741 - - 1 100% Transfers Out - - - - - - 0% Total Services & Charges 2,130,500 237,473 2,039,640 1,007,057 83,291 7,570 100% Capital - - - - - - 0% Total Expenditures 2,130,500 237,473 2,039,640 1,007,057 83,291 7,570 100% Net (754,500) (205,814) (662,766) 992,943 (8,443) Cash Balance 330,177 992,943 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in December 2016 to account for the receipt of the Community Crossings grant and matching revenue and for the payment of expenditures on eligible projects, per the Indiana State Board of Accounts. Community Crossings is a partnership between INDOT and Hoosier communities, both urban and rural, to invest in infrastructure projects that catalyze economic development, create jobs, and strengthen local transportation networks. Community Crossings Matching Grant project includes concrete pavement reconstruction, asphalt milling and resurfacing, and traffic signal modernization. 2018 projects: Edison/Ironwood corridor, Bowman Creek, and Ironwood pavement restoration. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Local Road & Bridge Grant Special Revenue Funds City Funds In February 2017, the City received the $1 million Community Crossings state grant from INDOT. $1 million was transferred from LOIT 2016 Special Distribution Fund 257 to match the grant revenue. Community Crossings Matching Grant is based on available pooled resources by the State and the number of municipalities requesting the grant money. In 2018, the Community Crossings Matching Grant of $670,000 was incorrectly recorded in LOIT 2016 Special Distribution Fund 257. It was then transferred to the correct fund, Local Road & Bridge Grant Fund 265. The City's matching $670,000 was also transferred from Fund 257 to Fund 265. This fund also receives revenue from interest earned on the fund's cash balance. 43 Fund Name Fund Number 271 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 9 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 9 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - 1,356 - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - 1,356 - - 0% Net - - - (1,347) - Cash Balance - - Fund Purpose: Explanation of Significant Revenue and Expenditure Changes/Variances: This fund was originally dedicated to accounting for revenues and expenses from East Race Waterway events and races. In recent years, there have been no races. This fund was closed in 2017. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Eastrace Waterway Special Revenue Funds City Funds 44 Fund Name Fund Number 273 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 20,000 6,870 17,373 13,318 - 2,627 87% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,020 129 1,041 421 - (21) 102% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 21,020 6,999 18,414 13,739 - 2,606 88% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 18,000 4,000 16,083 5,673 - 1,917 89% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 18,000 4,000 16,083 5,673 - 1,917 89% Capital - - - - - - 0% Total Expenditures 18,000 4,000 16,083 5,673 - 1,917 89% Net 3,020 2,999 2,331 8,067 689 Cash Balance 57,485 55,239 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non-reverting fund to receive monies from solicitation of funds for commercial promotion sponsorships such as commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to The Morris Performing Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within both the Morris Performing Arts Center and Palais Royale. Expenditures are for advertisements and promotional services. The City is able to not only advertise on the local area digital billboards, but also secure sponsorships to help fund the advertising displayed on them. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Morris PAC / Palais Royale Marketing Special Revenue Funds City Funds Revenue for this fund is collected through donations and sponsorships and used to assist with continued promotions of and within the Morris Complex. This fund also receives revenue from interest earned on the fund's cash balance. 45 Fund Name Fund Number 274 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 130,000 16,959 100,932 - - 29,068 78% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 166 814 - - 186 81% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 131,000 17,125 101,746 - - 29,254 78% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 50,000 - - - - 50,000 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 50,000 - - - - 50,000 0% Capital - - - - - - 0% Total Expenditures 50,000 - - - - 50,000 0% Net 81,000 17,125 101,746 - (20,746) Cash Balance 101,746 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was created to account for Self Promoter Events. Earnings on self-promoted events will be retained in this fund. Expenditures are for marketing and advertising for the Morris Performing Arts Center. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Morris PAC / Self-Promotion Special Revenue Funds City Funds This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). This fund also receives revenue from interest earned on the fund's cash balance. 46 Fund Name Fund Number 280 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 70 9 71 36 - (1) 102% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 70 9 71 36 - (1) 102% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 70 9 71 36 (1) Cash Balance 3,992 3,927 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund has been used to account for certain Police grants. Justice Assistance Grant 2009-SB-B9-1280 was essentially completed in 2014. There are no open grants at this time. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Police Block Grants Special Revenue Funds City Funds Currently, this fund only receives revenue from interest earned on the fund's cash balance. 47 Fund Name Fund Number 281 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 259 - 259 255 - - 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 259 - 259 255 - - 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 28,126 - 28,126 - - - 100% Total Services & Charges 28,126 - 28,126 - - - 100% Capital - - - - - - 0% Total Expenditures 28,126 - 28,126 - - - 100% Net (27,867) - (27,867) 255 - Cash Balance - 27,910 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was used for the expenses of Economic Development Revenue Bonds. These bonds have been paid off. The remaining cash balance was transferred to the Redevelopment General Fund 433. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Economic Develop Commission-Revenue Bonds Special Revenue Funds City Funds 48 Fund Name Fund Number 289 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 10,000 - - 6,435 - 10,000 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 450 41 456 218 - (6) 101% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 10,450 41 456 6,653 - 9,994 4% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 10,000 - 8,834 5,964 472 694 93% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures 10,000 - 8,834 5,964 472 694 93% Net 450 41 (8,378) 689 9,300 Cash Balance 19,085 27,506 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for the cost of the Hazardous Materials Response team. By ordinance the South Bend Fire Department charges businesses for Hazardous Materials Response. This typically happens once or twice a year. There are no employees associated with this fund, responses are made by firefighters of the South Bend Fire Department. In recent years, this fund has been used to purchase supplies for the HAZMAT response team. No major capital expenditures are planned through this fund. Major purchases are funded through the Fire Department and EMS Capital and the minimal fees collected in this fund are used to replace equipment and gear used in responses. City of South Bend, Indiana Monthly Financial Report December 31, 2018 HAZMAT Special Revenue Funds City Funds Funding is entirely dependent on the number of billable Hazardous Material responses in any given calendar year. This fund also receives revenue from interest earned on the fund's cash balance. 49 Fund Name Fund Number 291 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 97,000 7,200 100,590 75,600 - (3,590) 104% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,600 383 2,777 1,339 - (177) 107% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 5,152 - 5,152 - - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 104,752 7,583 108,519 76,939 - (3,767) 104% Expenditures Personnel Salaries & Wages 13,000 231 3,000 3,000 - 10,000 23% Fringe Benefits 2,500 - - 777 - 2,500 0% Total Personnel 15,500 231 3,000 3,777 - 12,500 19% Supplies 17,800 - 13,277 16,299 - 4,523 75% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 1,000 - - - - 1,000 0% Utilities - - - - - - 0% Education & Training 9,000 - 2,054 4,289 - 6,946 23% Travel 14,500 - 9,845 5,629 - 4,655 68% Repairs & Maintenance 43,400 1,751 21,764 65,298 7,520 14,116 67% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 600 - 600 - - - 100% Transfers Out - - - - - - 0% Total Services & Charges 68,500 1,751 34,264 75,215 7,520 26,717 61% Capital - - - - - - 0% Total Expenditures 101,800 1,982 50,541 95,291 7,520 43,740 57% Net 2,952 5,601 57,977 (18,352) (47,507) Cash Balance 181,646 123,859 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for the revenue from tuition fees for students attending the Indiana River Rescue School (IRRS) and the expenditures of that revenue. There are typically 2-4 schools a year, each a week in duration. The IRRS is administered by the South Bend Fire Department under the direction of the Special Operations Bureau. The majority of instructors are comprised of South Bend Firefighters and Conservation Officers from the IDNR. The 5 day school includes extensive field training on the St. Joseph River and it's unique "L" shaped dam, and the East Race Waterway. The East Race Waterway is a 2000' run which winds through the heart of the city. It has been the site of many U.S. Olympic trials and World Class kayak events. It allows for realistic but controlled training in river rescue, what is now formally known as the premier training ground for "Swiftwater rescue." Class lectures will provide a background in theory and concepts that enables students to go directly to the water. Students become familiar with such equipment as inflatable boats, outboards, rescue ropes, rope rescue systems & necessary personal gear. Many of our teaching sites have actual accident histories. Expenditures are for the maintenance and repair of rescue equipment and the wages for the instructors. No major expenditures are planned. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Indiana River Rescue Special Revenue Funds City Funds This fund collects tuition fees for students attending the Indiana River Rescue School. Funding relies on the number of Indiana River Rescue School (IRRS) courses offered in any given year. In recent years, demand from the fire departments of Chicago and New York has increased the need for additional dedicated classes. In those years, revenue can increase dramatically. This fund also receives revenue from interest earned on the fund's cash balance. 50 Fund Name Fund Number 292 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - - - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 21,735 - 21,735 28,178 - - 100% Transfers Out - - - - - - 0% Total Services & Charges 21,735 - 21,735 28,178 - - 100% Capital - - - - - - 0% Total Expenditures 21,735 - 21,735 28,178 - - 100% Net (21,735) - (21,735) (28,178) - Cash Balance 26,716 48,451 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to track the revenue and expenditures related to specific Federal Grants. Federal Grant revenue and expenditures are now tracked in Fund 295. In 2017 and 2018, this fund was used to pay for a portion of the costs of updating the standard operating procedure (SOP) manual for the Police Department. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Police Grants Special Revenue Funds City Funds There isn't a source of revenue at this time. 51 Fund Name Fund Number 294 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 25,000 - 21,192 19,075 - 3,808 85% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,700 214 1,739 775 - (39) 102% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 2,000 - - 50 - 2,000 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 28,700 214 22,930 19,900 - 5,769 80% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 1,500 - 190 765 - 1,310 13% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 10,000 - 6,150 3,150 - 3,850 62% Travel 1,500 - - - - 1,500 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 9,500 120 5,249 4,721 - 4,251 55% Transfers Out - - - - - - 0% Total Services & Charges 21,000 120 11,399 7,871 - 9,601 54% Capital - - - - - - 0% Total Expenditures 22,500 120 11,589 8,637 - 10,911 52% Net 6,200 94 11,341 11,264 (5,142) Cash Balance 98,680 87,473 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to fund the cost of course material and instructors at the South Bend Police Academy. There are no major expenditures planned for this fund. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Regional Police Academy Special Revenue Funds City Funds The enforcement courses are offered to other police departments who pay a fee to attend the training. This fund also receives revenue from interest earned on the fund's cash balance. 52 Fund Name Fund Number 295 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 184,819 - 101,310 18,344 - 83,509 55% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,200 334 2,334 1,606 - (134) 106% Debt Proceeds - - - - - - 0% Donations 3,250 - - - - 3,250 0% Other Income 36,500 1,556 26,778 54,617 - 9,722 73% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 226,769 1,891 130,423 74,566 - 96,347 58% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 67,785 - 19,215 43,075 41,554 7,016 90% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 45,000 (24,903) 43,835 133,759 - 1,165 97% Transfers Out - - - - - - 0% Total Services & Charges 45,000 (24,903) 43,835 133,759 - 1,165 97% Capital - - - - - - 0% Total Expenditures 112,785 (24,903) 63,050 176,834 41,554 8,181 93% Net 113,984 26,794 67,372 (102,268) 88,166 Cash Balance 202,528 135,365 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track Federal Grants received for specific purposes outlined in each grant. The cash balance results from funds received from the grants along with impound towing fees. This fund is used to pay for a youth boxing program. The South Bend Police Athletic League (PAL) relaunched in 2006 with the founding of the South Bend Police Boxing Club. This free program matches cops and youth ages 10-18 in a sports mentoring environment. The objective of the Boxing Club is to encourage young people to value peaceful and positive ways to resolve differences and frustrations. It’s a way for youth to "put down" violence and death—and "put on" the boxing gloves for a better life. In 2018, this fund was used to pay for some of the cost of new video surveillance systems in the police cars. City of South Bend, Indiana Monthly Financial Report December 31, 2018 COPS MORE Grant Special Revenue Funds City Funds The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the Making Officer Redeployment Effective (MORE) program. This fund also receives revenue from interest earned on the fund's cash balance. 53 Fund Name Fund Number 299 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 50,000 - 6,201 51,823 - 43,799 12% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,600 258 2,654 2,048 - (54) 102% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 6,677 29,759 36,436 - - (29,759) 546% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 59,277 30,017 45,291 53,871 - 13,986 76% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 6,000 - - 34,337 - 6,000 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - 16,372 - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 16,372 - - 0% Capital 45,000 - 22,100 98,491 - 22,900 49% Total Expenditures 51,000 - 22,100 149,201 - 28,900 43% Net 8,277 30,017 23,191 (95,329) (14,914) Cash Balance 153,920 130,729 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to receive the Police Department share of money acquired in drug enforcement activity. Expenditures are to be used to fund drug enforcement and training. Budgeted expenditures are for replacement of police cars and for supplies related to drug enforcement and training. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Police Federal Drug Enforcement Special Revenue Funds City Funds This fund receives the Police Department's share of money acquired in drug enforcement activity. This fund also receives revenue from interest earned on the fund's cash balance. 54 Fund Name Fund Number 404 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Local Income Taxes 11,430,876 908,858 12,339,734 10,459,265 - (908,858) 108% Interest Earnings 180,000 25,879 186,016 82,414 - (6,016) 103% Other Income 657,446 12 657,457 523,163 - (11) 100% Interfund Allocation Reimb - - - - - - 0% Transfers In 324,171 (12) 324,159 - - 12 100% Total Revenue 12,592,493 934,737 13,507,367 11,064,843 - (914,873) 107% Expenditures by Dept Goodwill Strategic Outreach 150,000 - 130,000 - - 20,000 87% Debt Service & Other 2,244,112 604,859 1,798,753 1,001,899 223,213 222,146 90% South Bend Art Museum 65,000 - 65,000 65,000 - - 100% Studebaker Museum 277,864 23,153 277,864 273,014 - - 100% Light Up South Bend 234,202 - 88,404 150,573 138,101 7,697 97% Local Roads & Streets 13,353 - 12,755 291,639 573 25 100% Utilities & Services 2,925,800 110,925 2,682,053 3,444,906 5,210 238,537 92% Curb & Sidewalk 1,500,000 375,000 1,500,000 1,677,224 - - 100% Information Technology 614,958 - 2,874 636,651 612,000 84 100% Police Department 1,229,400 - 1,158,785 1,285,545 - 70,615 94% Fire Department & EMS 277,855 (7,284) 166,390 228,845 - 111,465 60% Neighborhood Engage.1,512,429 138,358 949,592 396,224 424,136 138,701 91% Community Investment 1,650 - - 350,347 - 1,650 0% Parks Administration 1,287,600 321,900 1,287,600 1,415,007 - - 100% Corridor Ambassadors 190,000 (39,543) 189,133 143,902 - 867 100% Vacant & Abandoned 527,450 - - 15,200 347,208 180,242 66% Total Expenditures by Dept 13,051,673 1,527,368 10,309,203 11,375,975 1,750,440 992,029 92% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 826,532 (7,284) 683,344 892,386 138,101 5,087 99% Services & Charges Professional Services 1,448,518 3,924 244,535 723,673 851,879 352,104 76% Printing & Advertising - - - 1,701 - - 0% Utilities 1,652,000 92,190 1,614,522 1,578,568 - 37,478 98% Education & Training - - - 12,430 - - 0% Travel - - - - - - 0% Repairs & Maintenance 1,724,218 13,260 1,483,180 1,663,859 5,782 235,256 86% Other Interfund Allocations 6,873 570 6,873 7,140 - - 100% Debt Service - Principal 1,528,332 539,028 1,520,162 1,224,069 - 8,170 99% Debt Service - Interest & Fees 126,280 65,831 126,279 65,722 - 1 100% Grants & Subsidies 1,344,575 59,071 1,143,117 530,874 195,728 5,730 100% Insurance - - - - - - 0% Other Services & Charges 1,172,900 (37,992) 572,460 1,028,720 351,208 249,232 79% Transfers Out 2,787,600 696,900 2,787,600 3,442,578 - - 100% Total Services & Charges 11,791,296 1,432,782 9,498,728 10,279,335 1,404,597 887,971 92% Capital 433,845 101,870 127,132 204,255 207,742 98,971 77% Total Expenditures 13,051,673 1,527,368 10,309,203 11,375,975 1,750,440 992,029 92% Net (459,180) (592,631) 3,198,164 (311,133) (1,906,902) Cash Balance 11,799,456 8,614,576 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the receipt and county option income tax (COIT) and expenditures of those funds. Expenditures in this fund include debt service payments, maintenance, and the Curb and Sidewalk Program. In 2018, telephone expenditures in the amount of $550,329 were transferred from the COIT Fund 404 to the IT-Innovation Fund 279. Electricity for the street lights and traffic signals is budgeted at $1.65 million for 2018. The City will transfer $1.5 million to the Motor Vehicle Highway Fund 202 to cover the Curb & Sidewalk program budget in 2018. $1.3 million is budgeted to be transferred to the Parks & Recreation Fund 201. In 2018, $150,000 was budgeted for a goodwill strategic outreach unit focused on community oriented policing. 2018 budgeted capital projects include streetscapes of $180,000 and property acquisition for the Department of Community and Investment (DCI) in the amount of $115,000. City of South Bend, Indiana Monthly Financial Report December 31, 2018 County Option Income Tax Special Revenue Funds City Funds This fund receives County Option Income Tax (COIT) revenue. The COIT tax rate is 0.6% of gross wages in St Joseph County and the City of South Bend receives an allocated percentage of this revenue. The revenue is determined annually by the Indiana Department of Local Government Finance (DLGF). Other Income is principal from an interfund loan (debt schedule #82) being repaid by the Urban Development Action Grant (UDAG) Fund 410 in connection with the 1st Source Bank / Hotel renovation project. Transfers In: After the 2011B Century Center Bonds were paid off, the remaining cash balance in Fund 752 was transferred to COIT. This fund also receives revenue from interest earned on the fund's cash balance. 55 Fund Name Fund Number 408 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes 10,992,076 893,413 11,885,489 10,433,361 - (893,413) 108% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 150,000 - - 300,000 - 150,000 0% Fines, Forfeitures, and Fees 354,660 - 354,660 354,660 - - 100% Interest Earnings 250,000 34,260 264,870 111,297 - (14,870) 106% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 598,182 - 598,182 2,701 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - 735,240 - - 0% Total Revenue 12,344,918 927,673 13,103,202 11,937,260 - (758,283) 106% Expenditures by Dept Debt Service & Other 3,350,797 1,250,951 3,212,725 2,532,056 100,000 38,072 99% Street Department 1,937,750 484,438 1,937,750 1,937,750 - - 100% PSAP 2,545,506 - 2,395,284 2,020,453 - 150,222 94% Neighborhood Engage.2,623,669 130,139 814,551 521,803 1,797,065 12,053 100% Community Investment 297,371 11,917 180,259 295,128 24,056 93,056 69% Parks Administration 21,094 - - 1,468 21,094 - 100% Parks Maintenance - - - 57,617 - - 0% Potawatomi Zoo 100,000 - 100,000 100,000 - - 100% Code Enforcement 1,301,415 204,291 1,258,252 2,152,356 - 43,163 97% Animal Care & Control 820,662 205,166 820,662 728,865 - - 100% Total Expenditures by Dept 12,998,264 2,286,901 10,719,482 10,347,496 1,942,214 336,566 97% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 83 - - - - 83 0% Services & Charges Professional Services 3,284,415 28,864 2,659,468 2,534,171 418,899 206,048 94% Printing & Advertising - - - - - - 0% Utilities 10,899 164 1,281 12,778 1,055 8,563 21% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 26,751 295 3,329 12,715 385 23,037 14% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - 228,333 - - 0% Debt Service - Interest & Fees 2,000 750 750 189,975 - 1,250 38% Grants & Subsidies 2,349,513 112,757 964,922 415,981 1,379,591 5,000 100% Insurance - - - - - - 0% Other Services & Charges 525,230 (24) 467,351 225,728 2,285 55,594 89% Transfers Out 6,609,373 2,144,095 6,572,551 6,667,496 - 36,822 99% Total Services & Charges 12,808,181 2,286,901 10,669,652 10,287,179 1,802,214 336,314 97% Capital 190,000 - 49,830 60,317 140,000 170 100% Total Expenditures 12,998,264 2,286,901 10,719,482 10,347,496 1,942,214 336,567 97% Net (653,346) (1,359,228) 2,383,720 1,589,764 (1,094,850) Cash Balance 15,134,269 12,770,240 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the receipt and expense of Economic Development Income Tax (EDIT) revenue. The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point-the consolidated county-wide 911 call center) Bonds, the 2015 Parks Bonds, and the 2018 Zoo Bonds. It also pays for various economic development initiatives and interfund transfers to the Department of Community Investment (Fund 211) and the Department of Code Enforcement (Fund 219 and Fund 600-1201) and Animal Care & Control (600-1207). In 2018, $49,830 was spent on repaving cemetery paths. $140,000 was budgeted for property acquisition for DCI, but was not spent. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Economic Development Income Tax Special Revenue Funds City Funds This fund receives Economic Development Income Tax (EDIT) revenue. The City of South Bend receives an allocated share of the 0.4% income tax on wages within St. Joseph County. Also, the final payment of the TJX job penalty amount of $354,660 will be received in 2020. The job penalty fines were assessed because the company AJ Wright violated its development agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million. TJX, the parent company of AJ Wright has been paying the job penalty fines since 2011. This fund also receives revenue from interest earned on the fund's cash balance. 56 Fund Name Fund Number 410 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 6,610 54 6,352 4,876 - 258 96% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 37,508 - 37,508 - - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 44,118 54 43,860 4,876 - 258 99% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 486,081 - 486,081 126,142 - - 100% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 486,081 - 486,081 126,142 - - 100% Capital - - - - - - 0% Total Expenditures 486,081 - 486,081 126,142 - - 100% Net (441,963) 54 (442,221) (121,266) 258 Cash Balance 28,990 471,939 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments. Currently, this fund is used for the repayment of an interfund loan from the COIT Fund (404) in connection with a downtown hotel/parking garage project. The final payment is due in 2022 (debt schedule #82). When the final revenue payment is due from BDC, it may be prudent to payoff the debt to COIT and potentially close this fund rather than following current amortization schedule which goes out to 2046. Therefore, in the 2018 a total of $486,081 was paid off using the current balance in cash reserves. Payments in future years will be made as BDC loan collections are received. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Urban Development Action Grant Special Revenue Funds City Funds Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. This fund also receives revenue from interest earned on the fund's cash balance. 57 Fund Name Fund Number 655 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 439,680 37,291 447,240 444,734 - (7,560) 102% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 13,579 1,551 14,362 8,114 - (783) 106% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 453,259 38,842 461,602 452,847 - (8,343) 102% Expenditures Personnel Salaries & Wages 47,124 18,450 43,222 28,198 - 3,902 92% Fringe Benefits 3,605 1,411 3,307 2,157 - 298 92% Total Personnel 50,729 19,861 46,529 30,355 - 4,200 92% Supplies 4,344 63 1,184 3,092 - 3,160 27% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 9,606 - 9,606 10,591 - - 100% Other Interfund Allocations 31,381 2,605 31,381 32,400 - - 100% Debt Service - Principal 48,405 - 48,404 70,659 - 1 100% Debt Service - Interest & Fees 577 - 576 1,560 - 1 100% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 7,000 217 5,773 6,245 - 1,227 82% Transfers Out 550,000 137,500 550,000 350,000 - - 100% Total Services & Charges 646,969 140,322 645,740 471,454 - 1,229 100% Capital - - - - - - 0% Total Expenditures 702,042 160,247 693,453 504,901 - 8,589 99% Net (248,783) (121,405) (231,851) (52,054) (16,932) Cash Balance 594,755 822,096 Staffing Budget Actual Full Time -- Part-Time /Seasonal/Temporary N/A 2 Total -2 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the fall and spring leaf collection program. The annual transfer of $550,000 is to cover a portion of MVH costs paid for the spring & fall Project Releaf. These costs include supervisory wages and benefits, gasoline, depreciation on the leaf vacs and other costs. In 2018, an attendance bonus was added to reward the seasonal employees who worked until the last day of the program. This increased personnel costs in this fund. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Project ReLeaf Special Revenue Funds City Funds The leaf pickup program is financed by a $0.99 per month charge on residents' utility bills. There are approximately 37,000 customers who pay for this service. This fund also receives revenue from interest earned on the fund's cash balance. 58 Fund Name Fund Number 705 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 50 6 52 26 - (2) 103% Debt Proceeds - - - - - - 0% Donations 2,000 - - - - 2,000 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,050 6 52 26 - 1,998 3% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 2,020 - 601 - - 1,419 30% Transfers Out - - - - - - 0% Total Services & Charges 2,020 - 601 - - 1,419 30% Capital - - - - - - 0% Total Expenditures 2,020 - 601 - - 1,419 30% Net 30 6 (549) 26 579 Cash Balance 2,335 2,889 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was set up to receive donations for the Police K9 unit and track expenditures of those funds. The donations are to be spent on supplies or services directly related to the Police K-9 unit. In recent years, this fund has not been used so the cash balance is growing. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Police K-9 Unit Special Revenue Funds City Funds This funds receives donations for the Police K-9 unit. This fund also receives revenue from interest earned on the fund's cash balance. 59 Fund Name Fund Number 312 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 703,118 316,675 703,118 - - - 100% Local Income Taxes - - - - - - 0% Other Taxes 37,106 19,007 37,107 - - (1) 100% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 763 - 763 - - - 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 740,987 335,682 740,988 - - (1) 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 350,000 - 350,000 - - - 100% Debt Service - Interest & Fees 245,304 - 243,304 - - 2,000 99% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 595,304 - 593,304 - - 2,000 100% Capital - - - - - - 0% Total Expenditures 595,304 - 593,304 - - 2,000 100% Net 145,683 335,682 147,684 - (2,001) Cash Balance 147,684 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to collect a separate property tax levy and is used to pay for the semi-annual payment of debt service principal and interest to the bondholders of the 2017 Park District Bonds, Series A-K (debt schedule #165). The par amount of the 2017 Park District Bonds (Series A-K) was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%. The net proceeds after bond issuance costs were $13,715,350. This amount was deposited into Fund 471 (2017 Parks Bond Capital) and will be used towards the approved capital projects. Debt service payments are due on January 15 and July 15. The first debt service payment is due July 15, 2018 and the final payment is due January 15, 2033. Property taxes are assumed to cover the debt service payments through the life of the bond. City of South Bend, Indiana Monthly Financial Report December 31, 2018 2017 Parks Bond Debt Service City Debt Service City Funds This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund 313 for the College Football Hall of Fame debt service (final payment February 1, 2018). 60 Fund Name Fund Number 313 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 426,604 192,137 426,604 820,071 - - 100% Local Income Taxes - - - - - - 0% Other Taxes 45,000 14,628 28,705 47,836 - 16,295 64% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 141 - 141 285 - - 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 274,768 - 248,724 - - 26,044 91% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 746,513 206,764 704,173 868,192 - 42,339 94% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 620,000 - 620,000 1,082,547 - - 100% Debt Service - Interest & Fees 12,315 - 11,315 54,220 - 1,000 92% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 632,315 - 631,315 1,136,767 - 1,000 100% Capital - - - - - - 0% Total Expenditures 632,315 - 631,315 1,136,767 - 1,000 100% Net 114,198 206,764 72,858 (268,575) 41,339 Cash Balance 97,077 27,305 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to collect a separate property tax levy (distributions received in June and December) and is used to pay debt service on the former College Football Hall of Fame building (payments due in February and July). The Hall of Fame bond was refunded during 2011 resulting in lower debt service payments. The final payment was February 1, 2018. In 2019, the remaining fund balance will be transferred to the EDIT Fund (408) to reimburse EDIT for the interfund transfers it made to help pay for the debt service payments for the Hall of Fame bonds. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Football Hall of Fame Debt Service City Debt Service City Funds This fund received property tax revenue (distributions received in June and December) from a special levy. Because of the timing of revenue and expenditures, this fund typically had a negative cash balance until the property tax distributions were received. During those times, the EDIT Fund (408) would make an interfund transfer to help cover the debt service payments. 61 Fund Name Fund Number 755 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 10,400 1,997 10,314 3,162 - 86 99% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,646,000 - 2,646,000 2,650,500 - - 100% Total Revenue 2,656,400 1,997 2,656,314 2,653,662 - 86 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 2,100,000 - 2,100,000 2,040,000 - - 100% Debt Service - Interest & Fees 536,025 1,100 536,875 604,164 - (850) 100% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 2,636,025 1,100 2,636,875 2,644,164 - (850) 100% Capital - - - - - - 0% Total Expenditures 2,636,025 1,100 2,636,875 2,644,164 - (850) 100% Net 20,375 897 19,439 9,498 936 Cash Balance 791,026 771,586 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the South Bend Building Corporation. The South Bend Building Corporation is a separate legal entity, but is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR). The fund accounts for the debt service payments for Building Corporation bonds. Current debt includes: - 2010 Public Works Service Center Refunding Bonds, Refunding 2001 - final payment 2/1/21, (debt schedule #36) - 2012 Fire Station/Police Department Renovations Refunding Bonds, Refunding 2003 - final payment 2/1/23, (debt schedule #39) - 2013 EMS/Fire Station/Tower Bonds - final payment 2/1/33, (debt schedule #116) This fund was established in 2017 to integrate this activity into the City's formal accounting system. The South Bend Building Corporation is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR). Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. November and December activity are both posted in December. City of South Bend, Indiana Monthly Financial Report December 31, 2018 South Bend Building Corp City Debt Service City Funds The South Bend Building Corporation receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. 62 Fund Name Fund Number 757 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,800 590 2,787 1,472 - 13 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - 31,723 31,723 - - (31,723) 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 379,107 32,340 347,259 384,835 - 31,848 92% Total Revenue 381,907 64,654 381,769 386,307 - 138 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 210,000 - 210,000 215,000 - - 100% Debt Service - Interest & Fees 170,107 - 169,106 175,481 - 1,001 99% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 380,107 - 379,106 390,481 - 1,001 100% Capital - - - - - - 0% Total Expenditures 380,107 - 379,106 390,481 - 1,001 100% Net 1,800 64,654 2,662 (4,174) (863) Cash Balance 560,431 557,768 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the receipt of monthly lease rental payments from the City's EDIT Fund 408 and the semi-annual payment of debt service principal and interest to the bondholders of the 2015 Parks Bond. The par amount of the 2015 Parks/EDIT bond was $5,605,000. The debt service reserve will be used towards the last debt service payment. The final payment is due August 1, 2035. The semi-annual debt service payments are set forth in the 20-year debt amortization schedule (#141) with the first payment made on February 1, 2016 and the final payment on August 1, 2035. Capital expenditures of this bond are tracked in the 2015 Parks Bond Fund (751). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. City of South Bend, Indiana Monthly Financial Report December 31, 2018 2015 Parks Bond Debt Service City Debt Service City Funds The EDIT Fund (408) transfers money into this fund on a monthly basis, as per the bond ordinance, to cover debt service payments. This fund also receives revenue from interest earned on the cash balance at the trustee bank. 63 Fund Name Fund Number 760 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 6,500 1,257 6,428 1,480 - 72 99% Debt Proceeds - - - 2,500,000 - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,279,472 945,000 2,223,472 - - (944,000) 174% Total Revenue 1,285,972 946,257 2,229,900 2,501,480 - (943,928) 173% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 2,475,000 (600,000) 25,000 - - 2,450,000 1% Debt Service - Interest & Fees 1,304,472 600,000 1,253,472 - - 51,000 96% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 3,779,472 - 1,278,472 - - 2,501,000 34% Capital - - - - - - 0% Total Expenditures 3,779,472 - 1,278,472 - - 2,501,000 34% Net (2,493,500) 946,257 951,428 2,501,480 (3,444,928) Cash Balance 3,452,908 2,501,480 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the receipt of payments from the City's North East Residential Area TIF Fund (436) and the subsequent semi-annual payment of debt service principal and interest to the bondholders. This fund will hold a minimum of $2.5 million in cash reserves per the 2017 Eddy Street Commons bond covenant. The bonds were closed on August 14, 2017 and the par amount was $25 million. The principal and interest payments are set forth in the 20 year debt amortization schedule (#163) with the first payment made on February 15, 2018 and the final payment on February 15, 2037. The bond was issued for Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Capital expenditures related to the project are tracked in the Eddy Street Commons Capital Fund (759). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Eddy Street Commons Debt Service City Debt Service City Funds A debt service reserve amount of $2.5 million dollars was established at the 2017 Eddy Street Commons Bond debt closing. This amount was deposited into this debt service fund at the time of the closing. In December 2018, an additional $945,000 was added to the debt service reserve. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. 64 Fund Name Fund Number 377 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes 600,000 - - 409,659 - 600,000 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,000 - 37 1,308 - 1,963 2% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 18,000 - 7,431 43,416 - 10,569 41% Interfund Allocation Reimb - - - - - - 0% Transfers In 783,697 783,696 783,696 - - 1 100% Total Revenue 1,403,697 783,696 791,164 454,383 - 612,533 56% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 770,000 - 770,000 750,000 - - 100% Debt Service - Interest & Fees 44,870 - 44,870 77,955 - - 100% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 814,870 - 814,870 827,955 - - 100% Capital - - - - - - 0% Total Expenditures 814,870 - 814,870 827,955 - - 100% Net 588,827 783,696 (23,706) (373,572) 612,533 Cash Balance - 23,743 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt schedule 81). This fund collects a special tax which is used primarily for debt service and improvements at the Four Winds Field (Coveleski) baseball stadium. South Bend’s Professional Sports Development Area (PSDA) was formed in 1997. The Indiana Department of Revenue collects a portion of state sales and income taxes generated in the PSDA and remits them to St. Joseph County, which issues a check to the city of South Bend. The fund is used to pay debt service on the 2010 Coveleski Stadium Bonds with the final payment due on January 15, 2019 (debt schedule #81). The final payment of $100,000 on a five-year commitment for the Synagogue Building at Four Winds Field was made in 2018. After the 2010 Coveleski Stadium Recovery Zone Economic Development Bonds are paid off, the cash balance in the Coveleski Stadium Debt Service Reserve Fund (317) will be transferred into this fund during 2019. Any cash reserves in the fund after the debt is paid off can be used for capital projects within the PSDA district. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Professional Sports Development Capital Project City Funds Effective January 1, 2013, this fund no longer collects hotel/motel tax allocations from St. Joseph County for payment to the Hall of Fame, but still receives funding from the State for PSDA on a monthly basis. The PSDA area includes Four Winds field, Century Center, MPAC and Studebaker National Museum. The Professional Sports Development Area (PSDA) revenue ended in August 2018. With the sale of the former College Football Hall of Fame in 2018, the remaining cash balance in the Hall of Fame Capital Fund 677 will be transferred to this fund. 65 Fund Name Fund Number 401 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 43,500 - 29,082 41,814 - 14,418 67% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 175 1,074 776 - (74) 107% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 44,500 175 30,156 42,590 - 14,344 68% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 35,000 1,249 1,249 78,597 31,667 2,084 94% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 35,000 1,249 1,249 78,597 31,667 2,084 94% Capital 55,000 - 10,000 - 32,955 12,045 78% Total Expenditures 90,000 1,249 11,249 78,597 64,622 14,129 84% Net (45,500) (1,075) 18,907 (36,007) 215 Cash Balance 73,435 54,612 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used for minor capital improvements for Four Winds Field at Coveleski Stadium. Due to recent lease agreements, no capital revenues have been collected for this fund, limiting its budget. 2018 expenditures included additional safety netting and generator maintenance. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Coveleski Stadium Capital Capital Project City Funds Revenues are in the form of compensation received by the City based on stadium attendance. 66 Fund Name Fund Number 403 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 151 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 151 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - 1,049 - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 1,049 - - 0% Capital - - - 49,000 - - 0% Total Expenditures - - - 50,049 - - 0% Net - - - (49,898) - Cash Balance - - Fund Purpose: Explanation of Significant Revenue and Expenditure Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for donations dedicated to Potawatomi Zoo. The City spent funds that were held on zoo projects in 2017 to use the funds that were available to cover the projects. All future capital funds spent on the zoo will be funded through other funds. This fund was closed in 2017. The 2017 capital budget is for the re-paving of the zoo parking lot. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Zoo Endowment Capital Project City Funds 67 Fund Name Fund Number 405 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 17,822 43 4,665 5,754 - 13,157 26% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,500 144 1,200 1,198 - 300 80% Debt Proceeds - - - - - - 0% Donations 27,600 - 27,600 75,000 - - 100% Other Income 22,000 - - 4,000 - 22,000 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 80,000 - - 185,000 - 80,000 0% Total Revenue 148,922 187 33,465 270,952 - 115,457 22% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 86,372 - 36,361 61,218 - 50,011 42% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 30,000 - 15,634 119,549 - 14,366 52% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 54,000 - - 4,954 - 54,000 0% Transfers Out 130,000 126,675 126,675 - - 3,325 97% Total Services & Charges 214,000 126,675 142,309 124,503 - 71,691 66% Capital 107,500 - 31,500 219,235 - 76,000 29% Total Expenditures 407,872 126,675 210,170 404,956 - 197,702 52% Net (258,950) (126,488) (176,705) (134,004) (82,245) Cash Balance - 176,978 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This capital fund accounted for revenues collected and expenses for specific purposes or locations. These locations were Potawatomi and Rum Village Picnic Areas, the East Race, Golf Courses, Forestry, and Howard Park Ice Rink. Starting in 2019, the Park Nonreverting Capital Fund (405) will be discontinued and the activity formerly appearing in this fund will be represented in the Parks & Recreation Fund (201). This will allow for better reporting and more efficient use of funds. At the end of 2018, the cash balance in the Park Nonreverting Capital Fund was transferred to the Parks & Recreation Fund. In 2018, the Parks Department purchased a tractor for $31,500. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Park Non-Reverting Capital Capital Project City Funds This fund received most of its revenue through an interfund transfer from the Parks & Recreation Fund (201) Golf Division (1102). A small amount of revenue was collected from mowing fees for abatement mowing and from picnic area/pavilion rentals. 68 Fund Name Fund Number 406 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 436,677 196,696 436,677 436,823 - - 100% Local Income Taxes - - - - - - 0% Other Taxes 38,374 19,655 38,373 38,286 - 1 100% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 8,500 899 8,622 3,875 - (122) 101% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 483,551 217,250 483,673 478,984 - (121) 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 549,419 - 549,419 428,124 - - 100% Debt Service - Interest & Fees 25,983 - 25,983 10,117 - - 100% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 575,402 - 575,402 438,241 - - 100% Capital - - - - - - 0% Total Expenditures 575,402 - 575,402 438,241 - - 100% Net (91,851) 217,250 (91,729) 40,743 (121) Cash Balance 529,328 622,016 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. Expenditures are for debt service payments on capital leases and the due dates vary per lease. Only police vehicles and related equipment are financed out of this fund at this time. 2018 debt service principal and interest included payments for the following capital leases: - 2013 PNC Vehicle Lease - final payment 7/15/18, (debt schedule #110) - 2013 SunTrust Vehicle Lease - final payment 10/24/18, (debt schedule #113) - 2015 Vehicle/Equip Lease 1 - final payment due 7/15/20, (debt schedule #140) - 2016 Vehicle/Equip Lease 1 - final payment due 2/15/21, (debt schedule #149) - 2018 Vehicle/Equip Lease 1 - final payment due 5/25/23, (debt schedule #171) - 2018 Vehicle/Equip Lease 2 - final payment due 7/14/23, (debt schedule #177) City of South Bend, Indiana Monthly Financial Report December 31, 2018 Cumulative Capital Development Capital Project City Funds This fund receives revenue from a property tax levy. Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property tax is a special tax rate that is reduced by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re- established. This fund also receives revenue from interest earned on the fund's cash balance. 69 Fund Name Fund Number 407 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes 236,379 124,664 236,379 395,915 - - 100% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 5,500 696 5,687 3,174 - (187) 103% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 25,000 - 25,000 25,000 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 266,879 125,361 267,066 424,088 - (187) 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - 356,250 - - 0% Debt Service - Interest & Fees 1,000 - - 15,800 - 1,000 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 249,500 - 249,500 - - - 100% Total Services & Charges 250,500 - 249,500 372,050 - 1,000 100% Capital 28,000 - - - - 28,000 0% Total Expenditures 278,500 - 249,500 372,050 - 29,000 90% Net (11,621) 125,361 17,566 52,038 (29,187) Cash Balance 447,850 430,948 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used to pay debt service on a Century Center bond. The final payment on the 2011 Century Center Bond Refunding was due February 1, 2018. Now that the Century Center bond is paid off, this fund will be used to help in financing the My SB Parks and Trails project that is being managed by the Venues, Parks & Arts Department. For 2018, $28,000 has been budgeted for MY SB Parks and trail improvements, but was not spent. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Cumulative Capital Improvement Capital Project City Funds In 2017, the final payment ($150,000) of hotel/motel tax revenue was received. This fund receives cigarette tax revenues. Other Income is $25,000 from the South Bend School Corporation for rental of property. This fund also receives revenue from interest earned on the fund's cash balance. 70 Fund Name Fund Number 412 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 50,000 6,042 51,431 25,689 - (1,431) 103% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 493,331 - 493,328 1,028,861 - 3 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 543,331 6,042 544,759 1,054,550 - (1,428) 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 1,593,881 23,963 671,364 490,548 352,186 570,331 64% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,593,881 23,963 671,364 490,548 352,186 570,331 64% Capital 979,918 2,625 7,090 21,700 419,049 553,779 43% Total Expenditures 2,573,799 26,588 678,454 512,248 771,236 1,124,110 56% Net (2,030,468) (20,545) (133,695) 542,302 (1,125,538) Cash Balance 2,772,697 2,910,880 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements projects and also makes loans to other funds. In recent years this fund has been used in connection with the City's Smart Streets program. Initial funding in the amount of $12,823,151 was received from the State of Indiana on September 15, 2006, derived from the State lease of the I-80 toll road to a private company. This fund has been used in the past to provide seed money for economic development projects at Douglas Road, Eddy Street Commons, and the Triangle Development near Notre Dame. The amounts advanced for these projects are being repaid by the respective tax increment financing (TIF) funds as per formal amortization schedules. The 2018 budget continued funding for Parking Garage Maintenance for $750K, and Capital improvements of $1.2M at Ironwood/Corby/Rockne, with an additional $100k for School Zone Flashing Beacons. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Major Moves Construction Capital Project City Funds This fund receives principal and interest income from interfund loans (debt schedules 84 & 85) being repaid by the River East Residential TIF Fund (436). This fund also receives revenue from interest earned on the fund's cash balance. 71 Fund Name Fund Number 416 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 125,000 16,959 101,251 73,508 - 23,749 81% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 7,200 769 7,250 5,951 - (50) 101% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 132,200 17,728 108,501 79,459 - 23,699 82% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 25,000 - 6,690 3,603 1,127 17,183 31% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 81,400 - 63,882 46,383 7,335 10,183 87% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 81,400 - 63,882 46,383 7,335 10,183 87% Capital 77,700 - 74,492 203,733 - 3,208 96% Total Expenditures 184,100 - 145,063 253,719 8,462 30,574 83% Net (51,900) 17,728 (36,562) (174,260) (6,875) Cash Balance 379,010 416,215 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for capital projects at the Morris Performing Arts Center (MPAC). This fund was established for the purpose of renovating, remodeling, or otherwise improving the facilities and / or service to the patrons of the Morris Performing Arts Center. The Morris Performing Arts Center was re-opened in 2000 - Many of the assets throughout the building are coming to an end of their useful life and need replacement. The theatrical equipment is outdated and needs to be upgraded to meet the requirements of the performances / acts renting the facility. Dimmer Rack Upgrades (Lighting 1/3) and Marquee Upgrade City of South Bend, Indiana Monthly Financial Report December 31, 2018 Morris Performing Arts Center Capital Capital Project City Funds This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). This fund also receives revenue from interest earned on the fund's cash balance. 72 Fund Name Fund Number 450 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,100 275 2,143 896 - (43) 102% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 17,160 504 17,661 16,423 - (501) 103% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 19,260 779 19,803 17,319 - (544) 103% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 45,000 - - 627 36,967 8,033 82% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 45,000 - - 627 36,967 8,033 82% Capital - - - - - - 0% Total Expenditures 45,000 - - 627 36,967 8,033 82% Net (25,740) 779 19,803 16,692 (8,577) Cash Balance 129,405 109,771 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track the funding and expenditures for capital projects that preserve the historic character of the multimillion dollar Palais Royale Ballroom. There are no operational related expenditures, such as personnel. Repairs/Improvements needed: - Masonry repairs - Small repairs of the plaster/decorative paint - Replacement or repair of windows - Curtain replacement (part one of three) in the amount of $25,000.00 - existing curtains are 15 years old and showing signs of excessive wear and dry rot City of South Bend, Indiana Monthly Financial Report December 31, 2018 Palais Royale Historic Preservation Capital Project City Funds This fund receives a percent of catering and facility rental revenue received from functions held at the Palais (excluding not-for-profits). This fund also receives revenue from interest earned on the fund's cash balance. 73 Fund Name Fund Number 451 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 50,000 7,951 56,076 - - (6,076) 112% Debt Proceeds 5,005,758 - 5,005,758 - - - 100% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 5,055,758 7,951 5,061,835 - - (6,076) 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees 138,575 - 138,575 - - - 100% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 138,575 - 138,575 - - - 100% Capital 4,906,425 - 1,420,290 - 3,232,757 253,378 95% Total Expenditures 5,045,000 - 1,558,865 - 3,232,757 253,378 95% Net 10,758 7,951 3,502,969 - (259,454) Cash Balance 3,502,969 - Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund is used to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the bondholders will be recorded in Fund 287 (debt schedule #168). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a). Fire Station 9 will be replaced with a newly constructed station at the corner of Mishawaka Avenue and 21st Street. The new station will be approximately 10,000 square feet and will house Engine 9, Medic 9, Boat 2, and accommodate up to seven assigned firefighters per day. An additional classroom building will be constructed on the grounds of the Luther J Taylor Sr. Fire Training Center. It will be an approximately 3,000 square foot building and will house a rugged, divisible classroom with the capacity for 100 personnel and additional training props and storage areas. City of South Bend, Indiana Monthly Financial Report December 31, 2018 2018 Fire Station #9 Capital Capital Project City Funds The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of 3.065%. The net proceeds after bond issuance costs were $4,864,008. This amount was deposited into this fund to be used towards the approved capital projects. This fund also receives revenue from interest earned on the fund's cash balance. 74 Fund Name Fund Number 452 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds 11,007,782 - 11,007,782 - - - 100% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 11,007,782 - 11,007,782 - - - 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 1,347,628 36,258 185,391 - 449,501 712,736 47% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees 182,782 - 169,947 - - 12,835 93% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,530,410 36,258 355,337 - 449,501 725,571 53% Capital 9,402,372 223,104 223,104 - 2,709,233 6,470,035 31% Total Expenditures 10,932,782 259,362 578,442 - 3,158,734 7,195,606 34% Net 75,000 (259,362) 10,429,340 - (7,195,606) Cash Balance 10,429,340 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018. The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. Funding to be used to implement City park plans including improvements to: Howard Park, Lincolnway East Trail, West Bank Trail, Leeper Park, Seitz Park, and Pulaski Park. The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into Fund 351 (2018 TIF Park Bond Debt Service) per the bond agreement. The remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects. City of South Bend, Indiana Monthly Financial Report December 31, 2018 2018 TIF Park Bond Capital Capital Project City Funds 75 Fund Name Fund Number 471 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 180,000 28,848 189,838 - - (9,838) 105% Debt Proceeds - - - 14,081,478 - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 180,000 28,848 189,838 14,081,478 - (9,838) 105% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 130,297 - 129,892 - - 405 100% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees 17,750 - 17,750 192,520 - - 100% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 148,047 - 147,642 192,520 - 405 100% Capital 10,161,053 402,212 955,451 - 2,727,666 6,477,936 36% Total Expenditures 10,309,100 402,212 1,103,093 192,520 2,727,666 6,478,341 37% Net (10,129,100) (373,364) (913,256) 13,888,958 (6,488,179) Cash Balance 12,975,703 13,888,958 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: These are the various projects: Series A - Howard Park Series G - Seitz Park Riverfront promenade AM General parking and plaza area Storm water habitat area East Race promenade and bridge Series B - St. Louis Street Series H - Pinhook Park St. Louis Street parking and street upgrades (Howard Park)Pavilion upgrade Series C - Colfax-Seitz Reconnect river flow to lagoon Riverfront trail upgrades - Colfax to Seitz Park Playground and site improvements Series D - Howard-Farmers Series I - Other Park Improvements Riverfront trail upgrades - Howard Park to Farmer's Market Park security, lighting, and storage Series E - Miami-Twyckenham Restrooms modernization & ADA compliance Riverfront trail upgrades - Miami to Twyckenham Series J - Pinhook Park Series F - Seitz-Howard Pinhook Park neighborhood connectivity Riverfront trail upgrades - Seitz Park to Howard Park Series K - Future Project Seitz Park parking Future park acquisitions, partnerships, and build-outs This fund accounts for the expenditures of the bond proceeds from the 2017 Parks Bond issued in 2017. The City of South Bend issued a Parks bond in the amount of $14,075,000 for certain improvements in connection with the MY SB Parks and Trails initiative. The bond closing date was December 20, 2017. Net proceeds after bond issuance costs are $13,856,100. The bonds will be repaid over a period of 15 years with the first debt service payment due on July 15, 2018 and the final payment due on January 15, 2033. Bond issuance costs of $192,520 were paid in 2017. Feb 2018 - There were $17,750 in bond issuance costs. City of South Bend, Indiana Monthly Financial Report December 31, 2018 2017 Parks Bond Capital Capital Project City Funds Net proceeds after bond issuance costs were deposited into this fund in the amount of $13,856,100. This fund also receives revenue from interest earned on the fund's cash balance. 76 Fund Name Fund Number 677 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 7,500 921 7,804 4,383 - (304) 104% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 7,500 921 7,804 4,383 - (304) 104% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 3,660 - 1,792 - 1,868 - 100% Printing & Advertising - - - - - - 0% Utilities 40,900 - 27,644 35,804 1,249 12,007 71% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 84,667 - 455 16,404 398 83,814 1% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 129,227 - 29,891 52,208 3,514 95,821 26% Capital - - - - - - 0% Total Expenditures 129,227 - 29,891 52,208 3,514 95,821 26% Net (121,727) 921 (22,087) (47,825) (96,125) Cash Balance 425,528 448,306 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to provide capital repairs and improvements at the former College Football Hall of Fame building. - The College Football Hall of Fame ceased operations in South Bend at the end of 2012 and the building has been vacant since. - After years of trying to lease it or sell it, the City was finally able to strike a deal. The South Bend Redevelopment Commission amended an agreement in July 2018, selling the building for $525,000 to a subsidiary of JSK Development, the group that owns the new downtown Courtyard by Marriott hotel located right next to the building. - 2018 expenditures were for the utilities and maintenance of the building until the time it was sold. - In 2019, the remaining fund balance will be transferred to the EDIT Fund (408) to reimburse EDIT for the interfund transfers it made to help pay for the debt service payments for the Hall of Fame bonds. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Football Hall of Fame Capital Capital Project City Funds The fund received distributions from the PSDA Tax Fund (377) through 2010. Currently, this fund only receives revenue from interest earned on the fund's cash balance. 77 Fund Name Fund Number 750 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 31,000 5,609 31,473 7,227 - (473) 102% Debt Proceeds 10,717,184 522,878 6,638,312 4,548,500 - 4,078,872 62% Other Income - - - - - - 0% Transfers In 101,776 - 101,776 - - - 100% Total Revenue 10,849,960 528,487 6,771,560 4,555,727 - 4,078,399 62% Capital Expenditures by Dept Unassigned/Bank Fees 441,986 - 437,486 4,134,997 - 4,500 99% (0607) Streets/Traffic & Lighting 1,173,490 109,436 792,510 - - 380,980 68% (0610) Solid Waste 1,563,546 - 1,432,467 - - 131,079 92% (0631) Organic Resources 353,910 - - - - 353,910 0% (0640) Water Works 604,087 155,798 603,954 - - 133 100% (0672) Information Technology 83,920 - 25,054 - - 58,866 30% (0801) Police Department 2,885,850 166,967 2,221,105 - 515,320 149,425 95% (0901) Fire Department 1,550,534 - 1,064,653 - - 485,881 69% (1101) Parks & Recreation 1,223,351 12,197 712,619 - 482,805 27,927 98% (1201) Code Enforcement 104,495 - - - - 104,495 0% (1207) Animal Care & Control 72,627 - 72,627 - - - 100% (1306) Building Department 65,670 - 65,670 - - - 100% Total Capital Expenditures by Dept 10,123,466 444,398 7,428,144 4,134,997 998,124 1,697,196 83% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Debt Service - Principal - - - 186 - - 0% Debt Service - Interest & Fees 5,000 - 500 - - 4,500 10% Other Services & Charges 217,125 - 217,125 - - - 100% Transfers Out 219,861 - 219,861 - - - 100% Total Services & Charges 441,986 - 437,486 186 - 4,500 99% Capital 9,681,480 444,398 6,990,658 4,134,811 998,124 1,692,698 83% Total Expenditures 10,123,466 444,398 7,428,144 4,134,997 998,124 1,697,198 83% Net 726,494 84,089 (656,584) 420,730 2,381,201 Cash Balance 2,942,040 3,598,717 Fund Purpose: Explanation of Revenue Sources: Accounting Methodology: Explanation of Significant Spending on Capital Projects: Solid Waste - 4 trash trucks | tote washer 1,432,467$ Water Works - water meters 603,954 IT - laptops 25,054 Police Dept - police cars & equipment 2,221,105 Fire Dept - fire truck down payment 581,547 Fire Dept - turnout gear 483,106 Parks Dept - experiential vehicle | trucks | scissor lift 712,619 Animal Control - pickup truck with animal box 72,627 Street Dept - pickup trucks | asphalt milling machine | 5 foot milling drum | tractor 792,510 Bldg Dept - 3 passenger vehicles 65,670 2018 capital expenditures YTD 6,990,658$ City of South Bend, Indiana Monthly Financial Report December 31, 2018 Equipment/Vehicle Leasing Capital Project City Funds This fund is used to pay for City vehicles and equipment that are financed by a lease. The funds are maintained by trustee financial institutions and expended upon the provision by the City of a proper claim form and invoice. The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. The City leases certain vehicles and equipment for the police department, public works and other departments and pays them through capital lease proceeds that are accounted for in this fund. Debt service payments are budgeted in individual departments. This fund receives revenue in the form of capital lease proceeds. This fund also receives revenue from interest earned on the cash balance at the trustee bank. 78 Fund Name Fund Number 751 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,900 539 4,813 6,700 - 87 98% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 4,900 539 4,813 6,700 - 87 98% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 59,000 (8,807) 43,656 61,848 13,316 2,028 97% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - 68,265 - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 322,374 14,326 291,724 23,581 10,159 20,491 94% Transfers Out 289 288 288 - - 1 100% Total Services & Charges 322,663 14,614 292,013 91,846 10,159 20,492 94% Capital 2,754,867 284,665 2,468,681 918,981 35,211 250,975 91% Total Expenditures 3,136,530 290,472 2,804,350 1,072,675 58,687 273,495 91% Net (3,131,630) (289,934) (2,799,537) (1,065,975) (273,408) Cash Balance 471,687 3,271,224 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund is used to account for the bond proceeds and expenditures of the 2015 Parks/EDIT bond that is accounted for by US Bank in trustee accounts. The City submits pay requests for costs incurred under the bond to US Bank. Major projects included the renovation of the Charles Black Rec Center and the upgrade of the Martin Luther King Recreation Center HVAC system. Minor projects included the Niles Avenue Dog Park, Rum Village Dog Park, Experience Lodge, Fremont Park splash pad, Potawatomi Park splash pad, replacement of various park equipment, and other improvements to parks. The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. The original bond was issued in 2015 for $5,605,000. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. City of South Bend, Indiana Monthly Financial Report December 31, 2018 2015 Parks Bond Capital Capital Project City Funds 79 Fund Name Fund Number 753 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,500 35 1,060 5,075 - 440 71% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 63,579 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,500 35 1,060 68,655 - 440 71% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees 1,500 - - 1,500 - 1,500 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,500 - - 1,500 - 1,500 0% Capital 2,100,000 - 972,373 4,956,452 - 1,127,627 46% Total Expenditures 2,101,500 - 972,373 4,957,952 - 1,129,127 46% Net (2,100,000) 35 (971,313) (4,889,297) (1,128,687) Cash Balance 68,843 1,040,156 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: The bond was secured to change 1-way streets to 2-way--primarily Main, Michigan and St. Joseph streets. This project includes elements of complete streets concepts to encourage walkability, bike riding, as well as easier driving throughout downtown and entryway streets. Spending down bond proceeds until exhausted. The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. Initial revenues were bond proceeds from the $25 million Smart Streets Bond issued in 2015. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. Other Income is reimbursements from developers. This fund accounts for the remaining expenditures of the bond proceeds from the $25 million Smart Streets Bond issued in 2015 (debt schedule #135; expected to pay off January 2037). The bond proceeds are held by a trustee bank. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Smart Streets Bond Capital Capital Project City Funds 80 Fund Name Fund Number 759 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 135 13 121 - - 14 90% Debt Proceeds - - - 22,500,000 - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 135 13 121 22,500,000 - 14 90% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 1,500 - 1,500 396,250 - - 100% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,500 - 1,500 396,250 - - 100% Capital 16,127,865 1,135,369 8,477,690 6,000,000 7,650,241 (66) 100% Total Expenditures 16,129,365 1,135,369 8,479,190 6,396,250 7,650,241 (66) 100% Net (16,129,230) (1,135,356) (8,479,069) 16,103,750 80 Cash Balance 7,650,244 16,129,314 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund accounts for the expenditures of the bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, City debt schedule #163). The funds will be spent on Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame. This fund accounts for the cash in 3 trustee bank accounts: Bond Issuance Cost, Hotel Construction Fund, and Mixed-Use Construction Fund. The accounting records are maintained in US Bank trustee accounts. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. In August 2017, the $25 million in bond proceeds was deposited into the trustee bank. $22.5 million was recorded in Fund 759 and $2.5 million was recorded in Fund 760. The cost of issuance was $396,250, paid out of Fund 759 in 2017. Expenditures for Eddy Street Commons Project, Phase II. Designed with input from the University, City of South Bend and nearby home and business owners, Phase II consists of five main buildings: two graduate-style apartment buildings and a new Robinson Community Learning Center on the east side of Eddy Street and two market- rate apartment buildings on the west side of Eddy Street. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Eddy Street Commons Capital Capital Project City Funds 81 Fund Name Fund Number 287 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 75,000 - - - - 75,000 0% Licenses & Permits - - - - - - 0% Charges for Services 1,616,583 - 1,616,582 3,210,349 - 1 100% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 79,000 9,497 81,118 38,066 - (2,118) 103% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 3,515 - 3,515 - - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In 27,741 - 27,741 - - - 100% Total Revenue 1,801,839 9,497 1,728,956 3,248,415 - 72,883 96% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 58,750 - 39,950 - 18,800 - 100% Services & Charges Professional Services 207,203 - 25,402 264,051 11,636 170,165 18% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 56,413 - - 118 - 56,413 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 361,562 - 361,561 401,821 - 1 100% Debt Service - Interest & Fees 106,533 - 75,481 189,641 - 31,052 71% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - 471,088 - - 0% Transfers Out 505,276 - 505,276 - - - 100% Total Services & Charges 1,236,987 - 967,721 1,326,719 11,636 257,631 79% Capital 2,093,993 68,000 919,235 1,243,760 806,326 368,432 82% Total Expenditures 3,389,730 68,000 1,926,906 2,570,479 836,763 626,063 82% Net (1,587,891) (58,504) (197,950) 677,936 (553,180) Cash Balance 4,109,519 4,314,122 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established in 2015 to track capital expenditures related to Emergency Medical Services and the Fire Department. Capital purchases include fire apparatuses, ambulances, and major construction projects. Capital spending includes fleet needs, as well as updates and repair & maintenance to facilities. To keep the fleet within a servicable life span, generally the City aims to purchase 2 pumper trucks every 3 years and an aerial apparatus every 5 years. The City also purchases or refurbishes an ambulance each year. The Fire Department's capital needs have also begun to include debt service payments for facilities such as Station 5, the LJT Fire Training Center, and construction of the new Station 9 (paid for out of Fund 451). 2018 expenditures included: $497k - final payment for 2 pumper trucks, $110k - cars for the Fire Department, $206k - cardiac monitors The fund receives revenues from Medicaid settlements and interfund transfers from the EMS Operating Fund (288). This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Emergency Medical Services Capital Enterprise Funds City Funds 82 Fund Name Fund Number 288 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 6,168,680 546,824 6,241,946 5,579,407 - (73,266) 101% Fines, Forfeitures, and Fees 2,500 - 225 1,600 - 2,275 9% Interest Earnings 47,000 6,266 49,138 24,597 - (2,138) 105% Debt Proceeds - - - - - - 0% Donations 200 - 200 1,170 - - 100% Other Income 23,570 - 21,159 17,256 - 2,411 90% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 6,241,950 553,090 6,312,668 5,624,031 - (70,718) 101% Expenditures Personnel Salaries & Wages 3,712,916 392,885 3,712,912 3,430,857 - 4 100% Fringe Benefits 1,371,417 146,353 1,369,042 1,297,150 - 2,375 100% Total Personnel 5,084,333 539,239 5,081,953 4,728,007 - 2,379 100% Supplies 395,167 40,448 341,657 290,594 6,922 46,588 88% Services & Charges Professional Services 180,013 82,592 157,713 26,491 - 22,300 88% Printing & Advertising - - - - - - 0% Utilities 20,612 10,774 18,800 8,475 - 1,812 91% Education & Training 52,000 2,500 44,560 84,652 - 7,440 86% Travel - - - - - - 0% Repairs & Maintenance 253,256 - 127,347 179,959 16,708 109,201 57% Other Interfund Allocations 220,456 18,375 220,456 20,028 - - 100% Debt Service - Principal 1,044 - - 304 1,044 - 100% Debt Service - Interest & Fees 49 - - 14 49 - 101% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 205,005 56,111 181,063 148,812 - 23,942 88% Transfers Out - - - - - - 0% Total Services & Charges 932,435 170,352 749,939 468,735 17,801 164,695 82% Capital 19,811 - 19,811 - - - 100% Total Expenditures 6,431,746 750,039 6,193,361 5,487,336 24,723 213,662 97% Net (189,796) (196,949) 119,307 136,695 (284,380) Cash Balance 1,961,341 1,829,976 Staffing Budget Actual Full Time 51 57 Part-Time /Seasonal/Temporary N/A 1 Total 51 58 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the expenditures of the Emergency Medical Services (EMS) program. This Fund captures personnel and operating expenses primarily for Emergency Medical Services division and reflects a portion of the cost associated with operating ambulances. Fire Department and EMS capital expenditures are accounted for in the EMS Capital Fund (287). The revenues in this account are generated through user fees for the South Bend Fire Department EMS division, Training Bureau, and Inspections. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Emergency Medical Services Operating Enterprise Funds City Funds 83 Fund Name Fund Number 600 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Licenses & Permits 107,500 5,925 90,638 92,168 - 16,862 84% Charges for Services 1,813,496 124,724 1,760,612 1,597,287 - 52,884 97% Fines, Forfeitures, and Fees 286,900 39,833 145,746 181,750 - 141,154 51% Interest Earnings 46,000 4,743 47,231 25,326 - (1,231) 103% Donations - - - 30 - - 0% Other Income 16,034 26,697 65,777 14,274 - (49,743) 410% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,024,481 274,888 1,024,481 2,167,316 - - 100% Total Revenue 3,294,411 476,810 3,134,485 4,078,151 - 159,926 95% Expenditures by Dept 600-1201 Code Enforcement 1,935,662 161,792 1,712,624 1,482,672 51,174 171,863 91% 600-1207 Animal Care & Control 1,056,096 146,429 908,180 802,876 43,111 104,805 90% 600-1208 Rental Unit Inspection 112,600 7,125 59,234 - 5,256 48,110 57% 600-1306 Building Department 1,658,827 111,026 1,492,504 1,278,875 - 166,323 90% Total Expenditures by Dept 4,763,185 426,374 4,172,542 3,564,423 99,541 491,102 90% Expenditures Personnel Salaries & Wages 1,987,137 140,319 1,815,522 1,740,771 - 171,615 91% Fringe Benefits 943,861 67,392 831,710 838,169 - 112,151 88% Total Personnel 2,930,998 207,711 2,647,232 2,578,941 - 283,766 90% Supplies 188,156 6,489 118,165 104,247 16,368 53,623 72% Services & Charges Professional Services 178,984 48,108 139,223 63,123 - 39,761 78% Printing & Advertising 17,742 330 9,471 13,988 - 8,271 53% Utilities 41,150 4,847 38,413 35,626 - 2,737 93% Education & Training 20,140 428 9,279 13,238 - 10,861 46% Travel 10,753 - 8,319 1,876 - 2,434 77% Repairs & Maintenance 130,283 4,892 84,242 91,197 17,674 28,367 78% Other Interfund Allocations 797,080 66,350 797,080 491,412 - - 100% Debt Service - Principal 127,618 187 106,799 54,784 - 20,819 84% Debt Service - Interest & Fees 13,618 17 10,884 3,700 - 2,734 80% Grants & Subsidies - - - - - - 0% Insurance 500 - - - - 500 0% Other Services & Charges 226,163 7,014 123,436 112,290 65,500 37,227 84% Transfers Out - - - - - - 0% Total Services & Charges 1,564,031 132,174 1,327,145 881,233 83,174 153,711 90% Capital 80,000 80,000 80,000 2 - - 100% Total Expenditures 4,763,185 426,374 4,172,542 3,564,423 99,541 491,100 90% Net (1,468,774) 50,436 (1,038,057) 513,728 (331,174) Cash Balance 2,097,307 3,143,961 Fund Purpose: Staffing Budget Actual Budget Actual Full Time 26 26 15 15 Part-Time /Seasonal/Temporary N/A 2 N/A - Total 26 28 15 15 Explanation of Revenue Sources:Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances:Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects:Explanation of Significant Spending on Capital Projects: Encumbrances: Code Enforcement- Primarily set up for vendors providing recurring monthy operational services. Animal Care & Control- various institutional and medical supplies and vet services. The majority of the Building Department's expenses are for personnel costs, approximately 70% of the budget. Other expenses include vehicle lease payments, fuel and repairs, building rent and cleaning/maintenance, and supplies. Capital expenditures were for the replacement of Animal Care & Control vans with two new box trucks. 3 vehicles were purchased through a capital lease in 2018. The cost of these vehicles will be recorded as principal and interest payments. While some revenues are derived from fees for processing abandoned vehicles and animal control activities, the vast majority comes from a transfer from the EDIT Fund 408. The $2.1 million transfer helps fund Code Enforcement and Animal Control activities which, unlike the Building Dept, are not enterprises by nature. Other Income is mostly collections for ordinance violations. The Building Department receives revenue from contractor registrations and licenses, reviewing and enforcing design review standards, and all permits issued for construction, demolition, occupancy and signage within the City of South Bend and St. Joseph County. Total Code Enforcement (600-1201)/Animal Control (600-1207) City of South Bend, Indiana Monthly Financial Report December 31, 2018 Consolidated Building Fund Enterprise Funds City Funds This fund accounts for two departments: Code Enforcement and the Building Department. 600-1201 - Neighborhood Code Enforcement upholds and enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. 600-1207 - Animal Care & Control runs the animal shelter and enforces animal welfare laws regarding animal cruelty and neglect per City, State, and Federal regulations. 600-1208 - The Rental Unit Inspection division, to be established in 2018, will be conducting property inspections and issuing a license for all rental properties in the City. 600-1306 - The Building Department regulates the “built environment” through enforcement of current building codes and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City of South Bend and all properties with a 5 digit address within St. Joseph County. Staffing Building Department (600-1306) Full Time Part-Time /Seasonal/Temporary 84 Fund Name Fund Number 601 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 1,253,383 161,464 1,224,035 1,197,792 - 29,348 98% Fines, Forfeitures, and Fees 125,700 3,415 65,553 60,034 - 60,147 52% Interest Earnings 22,890 2,752 23,414 10,532 - (524) 102% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 2,098 - 1,606 4,847 - 492 77% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,404,071 167,631 1,314,608 1,273,206 - 89,463 94% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 1,000 - 969 - - 31 97% Services & Charges Professional Services 1,001,293 120,757 1,001,178 704,986 113 2 100% Printing & Advertising - - - - - - 0% Utilities 97,491 8,931 97,488 26,020 - 3 100% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 102,169 10,474 59,093 240,925 34,676 8,400 92% Other Interfund Allocations 40,944 3,412 40,944 40,356 - - 100% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 9,447 961 9,444 7,787 - 3 100% Transfers Out - - - - - - 0% Total Services & Charges 1,251,344 144,534 1,208,148 1,020,074 34,789 8,408 99% Capital - - - - - - 0% Total Expenditures 1,252,344 144,534 1,209,117 1,020,074 34,789 8,439 99% Net 151,727 23,096 105,492 253,132 81,024 Cash Balance 1,329,185 1,225,253 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the revenues and expenditures from the various parking garages owned by the City of South Bend. Parking garage operations are under outside contract with Downtown South Bend, Inc. Occupancy levels continue to increase with downtown density. The vast majority of the Services expenditures are for the annual Block By Block contract, for maintaining the garages and assisting patrons. There are many capital improvement needs. The City plans on addressing those incrementally, budgeting for capital improvements across several years. This fund receives revenue from the collection of daily and monthly parking fees at several downtown parking garages. Effective January 2017, the Common Council approved an increase in parking garage rates and parking enforcement fines. It was the first increase in 13 years. In addition to revenues for parking fees, $265K in revenue is a reimbursement from DTSB to the City to reimburse for the City's expenditures to a third party for the Downtown Ambassador program. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Parking Garages Enterprise Funds City Funds 85 Fund Name Fund Number 610 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 5,463,350 431,116 5,408,816 5,346,176 - 54,534 99% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 9,360 975 9,887 3,933 - (527) 106% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 75,699 - 75,596 74,536 - 103 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 5,548,409 432,091 5,494,298 5,424,644 - 54,110 99% Expenditures Personnel Salaries & Wages 1,085,401 76,883 1,067,278 1,071,780 - 18,123 98% Fringe Benefits 513,918 41,308 502,791 554,259 - 11,127 98% Total Personnel 1,599,319 118,191 1,570,069 1,626,040 - 29,250 98% Supplies 304,159 17,560 277,367 233,123 2,189 24,603 92% Services & Charges Professional Services - - - 115,208 - - 0% Printing & Advertising - - - 43 - - 0% Utilities - - - - - - 0% Education & Training 11,510 - 11,509 8,564 - 1 100% Travel 5,165 - 2,556 3,659 - 2,609 49% Repairs & Maintenance 974,077 65,150 972,796 830,841 1,281 - 100% Other Interfund Allocations 851,115 70,940 851,115 596,856 - - 100% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 936,665 94,968 884,322 912,690 12,608 39,735 96% Transfers Out 1,004,039 - 1,004,039 778,600 - - 100% Total Services & Charges 3,782,571 231,058 3,726,338 3,246,460 13,889 42,345 99% Capital - - - - - - 0% Total Expenditures 5,686,049 366,808 5,573,774 5,105,623 16,077 96,198 98% Net (137,640) 65,283 (79,476) 319,022 (42,088) Cash Balance 526,853 533,909 Staffing Budget Actual Full Time 24 22 Part-Time /Seasonal/Temporary N/A - Total 24 22 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the operations of the Solid Waste Department. It is funded by charging City residents a monthly fee for pick-up and disposal of trash at area landfills and recycling centers. Funds are transferred out to the Solid Waste Capital Fund (611) for the payment of debt service obligations as needed. Services: landfill fees, Supplies: CNG and yard waste totes, Personnel: salaries and benefits for administrative staff and drivers Solid Waste capital expenditures are accounted for in the Solid Waste Capital Fund (611). This fund is funded by charging City residents a monthly fee for pick-up and disposal of trash at area landfills and recycling centers. A rate increase is being considered due to the dwindling cash balance. "Other Revenue" includes $75,000 in revenue expected to be generated by selling several units at city auction. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Solid Waste Operations Enterprise Funds City Funds 86 Fund Name Fund Number 611 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 800 405 1,666 1,027 - (866) 208% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 1,332 102 1,435 - - (103) 108% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,076,706 - 1,004,039 778,600 - 72,667 93% Total Revenue 1,078,838 507 1,007,140 779,627 - 71,698 93% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 1,009,386 172 937,090 1,034,520 - 72,296 93% Debt Service - Interest & Fees 67,320 10 65,381 41,621 - 1,939 97% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,076,706 182 1,002,470 1,076,141 - 74,235 93% Capital - - - - - - 0% Total Expenditures 1,076,706 182 1,002,470 1,076,141 - 74,235 93% Net 2,132 325 4,670 (296,514) (2,537) Cash Balance 44,603 39,995 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used for debt service and capital expenditures related to the Solid Waste Department. 2018 debt service included a new lease-purchase to replace three of the oldest rear load trucks in the fleet with three CNG fueled, front load units and a trailer mounter power washer for trash and yard waste tote maintenance. With few exceptions, all vehicles and equipment are lease-purchased over a five year term. The debt service payments cover lease payments for eleven trucks in the fleet. Over the next five years, Solid Waste plans to replace older trucks with Front Load Dedicated units, replacing about two trucks a year. These trucks will be purchased with capital lease proceeds and paid off over a five-year period. This fund receives transfers from the Solid Waste Operations Fund (610). Transfers in from the Solid Waste Operating Fund are done as needed to have funds available for debt service payments, per City debt payment schedules. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Solid Waste Capital Enterprise Funds City Funds 87 Fund Name Fund Number 620 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 15,871,094 1,193,313 15,388,151 13,658,131 - 482,943 97% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 55,000 8,207 53,391 25,855 - 1,609 97% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 78,381 408 33,509 74,623 - 44,872 43% Interfund Allocation Reimb 1,629,372 115,907 1,390,950 1,613,364 - 238,422 85% Transfers In 110,000 36,370 108,690 60,894 - 1,310 99% Total Revenue 17,743,847 1,354,206 16,974,691 15,432,866 - 769,156 96% Expenditures Personnel Salaries & Wages 3,783,323 279,596 3,495,419 3,460,112 - 287,904 92% Fringe Benefits 1,829,253 135,492 1,684,791 1,692,283 - 144,462 92% Total Personnel 5,612,576 415,088 5,180,210 5,152,395 - 432,366 92% Supplies 1,673,924 70,030 1,319,059 1,231,737 228,324 126,541 92% Services & Charges Professional Services 2,337,637 94,211 1,373,050 1,313,412 689,119 275,468 88% Printing & Advertising 2,480 - 469 193 - 2,011 19% Utilities 848,300 55,368 777,050 715,247 - 71,250 92% Education & Training 29,101 1,000 11,331 15,218 6,193 11,577 60% Travel 18,750 76 2,785 4,035 - 15,965 15% Repairs & Maintenance 473,839 27,501 359,337 358,530 56,319 58,183 88% Other Interfund Allocations 1,339,528 111,621 1,339,518 1,350,528 - 10 100% Debt Service - Principal 398,100 1,203 394,755 211,041 - 3,345 99% Debt Service - Interest & Fees 36,004 117 35,731 15,354 - 273 99% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 1,518,788 105,231 1,222,554 1,229,691 1,167 295,067 81% Payment In Lieu of Taxes 1,730,831 144,235 1,730,831 1,785,924 - - 100% Transfers Out 2,050,422 165,595 2,047,442 2,163,660 - 2,980 100% Total Services & Charges 10,783,780 706,159 9,294,853 9,162,833 752,798 736,129 93% Capital - - - - - - 0% Total Expenditures 18,070,280 1,191,278 15,794,122 15,546,965 981,121 1,295,036 93% Net (326,433) 162,929 1,180,569 (114,098) (525,880) Cash Balance 4,629,470 3,482,307 Staffing Budget Actual Full Time 67 63 Part-Time /Seasonal/Temporary N/A 3 Total 67 66 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to account for all revenue and operational expenses of the water utility. This fund provides the monies for debt service obligations, reserve requirements and revenue funded capital improvements through transfer of monies to other funds within the utility operations. Debt service expense is greater in 2018 due to additional capital lease payments for water meters purchased through a 2018 capital lease. Water Works capital expenditures are accounted for in the Water Works Capital Fund (622). Effective March 7, 2018, new water service rates and charges were approved by the utility regulatory commission. New tariff schedule includes two phased in increases twelve months apart. A slight increase in the water leak program charge was also approved. Additional sources consist of reimbursements, sale of fixed assets, interest earnings from cash investment and other miscellaneous type revenues. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Water Works Operations Enterprise Funds City Funds 88 Fund Name Fund Number 622 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 235,000 2,565 225,863 - - 9,137 96% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 36,500 4,296 36,395 21,393 - 105 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 160,000 - 8,053 44,388 - 151,947 5% Total Revenue 431,500 6,861 270,310 65,781 - 161,189 63% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 11,899 - 11,896 61,511 4 (1) 100% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 11,899 - 11,896 61,511 4 (1) 100% Capital 1,566,671 104,729 512,295 445,099 215,287 839,089 46% Total Expenditures 1,578,570 104,729 524,191 506,610 215,291 839,088 47% Net (1,147,070) (97,868) (253,880) (440,829) (677,899) Cash Balance 1,892,832 2,150,002 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include Wells, Reservoirs, Transmission and Distribution Mains, Pumping, Treatment and Transportation Equipment and other general plant items. Charges For Services is a system development fee. This is a one-time capital contribution charged to customers making a new connection to the water system. This fund receives interfund transfers from the Water Works Operations Fund (620). Truck 3/4 Ton Ext Cab 4WD (1) Hydro-Excavator Vactor (1) North Station Well #1 Replacement Project This fund receives interfund transfers from the Water Works Operations Fund (620). City of South Bend, Indiana Monthly Financial Report December 31, 2018 Water Works Capital Enterprise Funds City Funds 89 Fund Name Fund Number 624 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 29,000 3,255 27,299 13,935 - 1,701 94% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 29,000 3,255 27,299 13,935 - 1,701 94% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 27,000 3,255 24,957 13,729 - 2,043 92% Total Services & Charges 27,000 3,255 24,957 13,729 - 2,043 92% Capital - - - - - - 0% Total Expenditures 27,000 3,255 24,957 13,729 - 2,043 92% Net 2,000 - 2,342 206 (342) Cash Balance 1,506,992 1,518,552 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Security deposits are collected from utility customers and are retained in this restricted fund. Upon termination of service, refunds are credit applied to the customers final bill. Revenue and expenditures are dependent on the frequency of new customers and terminations of service. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Water Works Customer Deposit Enterprise Funds City Funds This fund receives revenue in the form of security deposits collected from utility customers. This fund also receives revenue from interest earned on the fund's cash balance. Any interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (620). 90 Fund Name Fund Number 625 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 16,000 3,337 15,871 9,951 - 129 99% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 12,750 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,000,217 165,595 1,987,140 1,968,000 - 13,077 99% Total Revenue 2,016,217 168,932 2,003,011 1,990,701 - 13,206 99% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 1,431,617 - - 1,395,912 - 1,431,617 0% Debt Service - Interest & Fees 569,100 - 284,967 609,185 - 284,133 50% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 16,500 3,337 15,827 7,700 - 673 96% Total Services & Charges 2,017,217 3,337 300,794 2,012,797 - 1,716,423 15% Capital - - - - - - 0% Total Expenditures 2,017,217 3,337 300,794 2,012,797 - 1,716,423 15% Net (1,000) 165,595 1,702,217 (22,096) (1,703,217) Cash Balance 1,730,279 28,105 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The purpose of this fund is to disburse principal and interest payments on obligated debt to paying agent trustees. Biannual installments are disbursed at the end of June and December. June's payment includes 50% of the annual interest and December's payment comprises the rest of the interest and all of the principal. Current debt includes: - 2012 Water Works Refunding Bonds, Refund 2002 - scheduled to retire on 1/1/23 with final payment being made in December 2022, (debt schedule #25) - 2009 Water Works Improvements, State Revolving Fund - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #68) - 2009 Water Works Improvements, Series B - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #69) - 2012 Water Works Revenue Bond - scheduled to retire on 1/1/33 with final payment being made in December 2032, (debt schedule #99) - 2016 Water Works Refunding Bonds, Refund 2000 & 2006 - scheduled to retire on 1/1/27 with final payment being made in December 2026, (debt schedule #156) City of South Bend, Indiana Monthly Financial Report December 31, 2018 Water Works Sinking (Debt Service) Enterprise Funds City Funds This fund receives interfund transfers from the Water Works Operations Fund (620) as needed to cover debt service payments. This fund also receives revenue from interest earned on the fund's cash balance. Any interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (620). 91 Fund Name Fund Number 626 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 27,000 3,164 25,805 13,144 - 1,195 96% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 27,000 3,164 25,805 13,144 - 1,195 96% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 26,000 24,000 24,000 16,000 - 2,000 92% Total Services & Charges 26,000 24,000 24,000 16,000 - 2,000 92% Capital - - - - - - 0% Total Expenditures 26,000 24,000 24,000 16,000 - 2,000 92% Net 1,000 (20,836) 1,805 (2,856) (805) Cash Balance 1,426,313 1,426,658 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: The purpose of this fund is to ensure compliance with certain debt service bond covenants. Required balance is determined by debt service financing arrangements at the time of issuance. 2018 cash reserve requirement is $1,421,206. A portion of the cash balance is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A reconciliation of this account is done on a monthly basis. Excess interest earned on this fund's cash balance is transferred to the Water Works Operation Fund (620). This fund receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Water Works Bond Reserve Enterprise Funds City Funds 92 Fund Name Fund Number 629 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 48,000 5,777 47,942 23,804 - 58 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 52,250 - 52,249 151,272 - 1 100% Total Revenue 100,250 5,777 100,191 175,076 - 59 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 48,000 5,777 43,905 23,465 - 4,095 91% Total Services & Charges 48,000 5,777 43,905 23,465 - 4,095 91% Capital - - - - - - 0% Total Expenditures 48,000 5,777 43,905 23,465 - 4,095 91% Net 52,250 - 56,286 151,611 (4,036) Cash Balance 2,670,169 2,617,920 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: The purpose of this fund is to hold cash reserves equivalent to two months of Water Works' budgeted operating expenses. This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the Water Utility's ability to meet financial commitments. Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Water Works Operations Fund (620). The debt service reserve amount is used towards the last debt service payment. This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Water Works Operations Fund (620) will transfer funds to increase the cash reserves. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Water Works Reserve Operations & Maintenance Enterprise Funds City Funds 93 Fund Name Fund Number 640 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 640,050 53,037 640,050 639,249 - - 100% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 34,679 4,284 34,679 16,588 - - 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 674,729 57,321 674,729 655,836 - - 100% Expenditures Personnel Salaries & Wages 151,274 10,118 148,298 144,804 - 2,976 98% Fringe Benefits 74,824 5,001 69,760 68,028 - 5,064 93% Total Personnel 226,098 15,119 218,059 212,832 - 8,040 96% Supplies 46,948 2,292 32,495 17,120 5,418 9,035 81% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 334,239 8,522 250,641 277,584 24,655 58,943 82% Other Interfund Allocations 17,868 1,489 17,868 18,948 - - 100% Debt Service - Principal - - - 14,112 - - 0% Debt Service - Interest & Fees - - - 106 - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 7,071 166 6,150 6,313 - 921 87% Transfers Out - - - - - - 0% Total Services & Charges 359,178 10,177 274,659 317,063 24,655 59,864 83% Capital - - - - - - 0% Total Expenditures 632,224 27,589 525,213 547,016 30,073 76,939 88% Net 42,505 29,732 149,516 108,821 (76,939) Cash Balance 2,019,718 1,866,378 Staffing Budget Actual Full Time 2 2 Part-Time /Seasonal/Temporary N/A - Total 2 2 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Sewer Insurance program is funded by a monthly charge on City residents' sewer bills. The City is responsible for the main sewer line; from the main line to the house is the homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber, i.e., collapsed line, complete root infiltration, etc. that requires excavation work - a "dig". The program is set up so that the homeowner pays a maximum $500.00 deductible toward the cost of the repair and the City pays the rest. In future years, this fund's budget is expected to increase in response to the number of new customers who are hooking into the City of South Bend sewer system; with new customers comes more opportunity for needed repairs. Also, an aging infrastructure costs more to maintain/repair. This fund collects a monthly charge on City residents' sewer bills. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Sewer Repair Insurance Enterprise Funds City Funds 94 Fund Name Fund Number 641 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services 38,467,436 3,209,701 38,513,117 38,230,235 - (45,681) 100% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 224,000 30,670 238,326 132,819 - (14,326) 106% Donations - - - - - - 0% Other Income 86,430 6,533 98,616 141,989 - (12,186) 114% Interfund Allocation Reimb - - - - - - 0% Transfers In 439,154 61,682 456,442 45,349 - (17,288) 104% Total Revenue 39,217,020 3,308,586 39,306,501 38,550,392 - (89,481) 100% Expenditures by Dept 641-0621 Sewer Department 9,874,691 507,935 6,335,739 7,216,917 2,628,516 910,435 91% 641-0625 Concrete Crew 484,265 32,984 387,496 337,481 11,687 85,082 82% 641-0630 Wastewater Department 38,090,598 1,351,301 29,266,937 30,065,014 2,273,888 6,549,774 83% 641-0631 Organic Resources 1,670,534 69,033 1,557,590 1,288,328 44,715 68,229 96% 641-0650 Clay Sewage 6,850 300 6,417 895 - 433 94% Total Expenditures by Dept 50,126,938 1,961,553 37,554,179 38,908,636 4,958,805 7,613,954 85% Expenditures Personnel Salaries & Wages 5,460,894 405,380 5,069,496 4,931,477 - 391,398 93% Fringe Benefits 2,558,792 183,615 2,267,846 2,171,452 - 290,946 89% Total Personnel 8,019,686 588,995 7,337,342 7,102,930 - 682,344 91% Supplies 2,574,060 137,931 1,747,634 1,522,091 354,176 472,250 82% Services & Charges Professional Services 2,552,793 97,725 1,383,933 1,348,986 680,555 488,305 81% Printing & Advertising 3,506 138 746 1,134 - 2,760 21% Utilities 1,120,263 85,661 1,047,028 1,024,579 5,915 67,320 94% Education & Training 23,859 - 12,948 11,551 - 10,911 54% Travel 33,499 1,225 16,671 7,878 - 16,828 50% Repairs & Maintenance 2,058,312 101,688 1,320,235 2,024,912 621,599 116,478 94% Other Interfund Allocations 4,053,382 318,342 3,820,255 3,343,140 - 233,127 94% Debt Service - Principal 603,174 1,075 602,115 654,296 - 1,059 100% Debt Service - Interest & Fees 41,683 135 41,596 38,478 - 87 100% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 6,629,231 245,161 2,924,462 3,793,929 3,296,560 408,209 94% Payment In Lieu of Taxes 4,601,656 383,475 4,601,656 4,422,408 - - 100% Transfers Out 17,811,834 - 12,697,559 13,612,325 - 5,114,275 71% Total Services & Charges 39,533,192 1,234,626 28,469,203 30,283,615 4,604,629 6,459,359 84% Capital - - - - - - 0% Total Expenditures 50,126,938 1,961,553 37,554,179 38,908,636 4,958,805 7,613,953 85% Net (10,909,918) 1,347,033 1,752,322 (358,244) (7,703,434) Cash Balance 15,201,615 13,004,372 Staffing Budget Actual Full Time 90 85 Part-Time /Seasonal/Temporary N/A 4 Total 90 89 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: City Funds Sewage Works capital expenditures are accounted for in the Sewage Works Capital Fund (642). Transfers Out includes: interfund transfers to the Sewage Works Sinking Fund (649) to fund debt service payments on bonds and interfund transfers to the Sewage Works Capital Fund (642) to fund capital expenditures. This fund accounts for the operations of the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division, and Concrete Crew. Wastewater Division: Facilitates the collection, treatment and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional activated sludge plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations. Sewer Division: Responsible for sewer maintenance preventative program that cleans and inspects the storm and sanitary sewer system in the City and Clay Township and sewer construction program that repairs sewer mains, catch basins, manholes, and structure raising for the Street Department paving program. Organic Resources Division: Recycles collected yard waste, leaves, and brush for compost and mulch products. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Sewage Works Operations Enterprise Funds The last across-the-board sewer rate increase was effective 1/1/2016 to cover higher operating costs and the EPA-mandated Long Term Control Plan (LTCP) designed to address overflow issues. In late 2016, the Council approved a three step, phased-in sewer rates and charges surcharge on outside-city customers only. The first surcharge of 5% was made effective 10/1/17, increased to 10% on 1/1/18, and planned to increase to 14% on 1/1/19. Interfund Transfer In revenue is incoming interest earning receipts from Sewage Works Reserve O&M Fund 643 and a transfer from Project ReLeaf Fund (655) for purpose of recovering costs associated with leaf collection. This fund also receives revenue from interest earned on the fund's cash balance. 95 Fund Name Fund Number 642 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 733,000 9,504 691,413 - - 41,587 94% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 145,000 20,194 153,406 59,733 - (8,406) 106% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 400,000 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 9,855,000 - 3,219,930 3,942,000 - 6,635,070 33% Total Revenue 10,733,000 29,697 4,064,749 4,401,733 - 6,668,251 38% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 12,314,553 225,138 2,291,171 4,270,370 8,485,103 1,538,279 88% Total Expenditures 12,314,553 225,138 2,291,171 4,270,370 8,485,103 1,538,279 88% Net (1,581,553) (195,441) 1,773,577 131,363 5,129,972 Cash Balance 9,122,983 7,359,724 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used to purchase capital equipment and fund major renovations/restorations for the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division, and Concrete Crew. In 2018, sewer rehabilitation projects were funded in the operating budget in the Sewage Works Operations Fund (641). Charges For Services is a system development fee. This is a one-time capital contribution charged to customers making a new connection to the sewer system. This fund receives interfund transfers from the Sewage Works Operations Fund (641) as needed to cover capital expenditures. This fund also receives revenue from interest earned on the fund's cash balance. Prior year Other Income of $400k was a one-time capital contribution from Pokagon Band of the Potawatomi. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Sewage Works Capital Enterprise Funds City Funds 96 Fund Name Fund Number 643 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 95,000 11,682 96,204 45,976 - (1,204) 101% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 238,226 - 238,226 516,755 - - 100% Total Revenue 333,226 11,682 334,430 562,731 - (1,204) 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 90,000 11,682 88,247 45,349 - 1,753 98% Total Services & Charges 90,000 11,682 88,247 45,349 - 1,753 98% Capital - - - - - - 0% Total Expenditures 90,000 11,682 88,247 45,349 - 1,753 98% Net 243,226 - 246,184 517,382 (2,957) Cash Balance 5,399,084 5,160,858 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: The purpose of this fund is to hold cash reserves equivalent to two months of Sewage Works' (Sewers & Wastewater) budgeted operating expenses (Fund 641). This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the Sewage Works' ability to meet financial commitments. Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Sewage Works Operations Fund (641). This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Sewage Works Operations Fund (641) will transfer funds to increase the cash reserves. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Sewage Works Reserve Operations & Maint. Enterprise Funds City Funds 97 Fund Name Fund Number 649 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 81,500 17,577 87,659 46,510 - (6,159) 108% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 9,174,029 - 9,173,661 9,153,570 - 368 100% Total Revenue 9,255,529 17,577 9,261,319 9,200,080 - (5,791) 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 7,147,038 - 7,147,038 6,997,472 - - 100% Debt Service - Interest & Fees 2,009,341 550 2,004,813 2,161,709 550 3,978 100% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 9,156,379 550 9,151,851 9,159,181 550 3,978 100% Capital - - - - - - 0% Total Expenditures 9,156,379 550 9,151,851 9,159,181 550 3,978 100% Net 99,150 17,027 109,469 40,899 (9,769) Cash Balance 966,030 857,884 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to pay all debt service obligations for Wastewater and Sewers. Debt has grown significantly in recent years as the City continues work on the EPA-mandated Long-Term Control Plan (LTCP). Debt service payments are due in June and December. This fund is currently repaying for the following bonds: - 2009 Sewage Works Revenue Bonds, State Revolving Fund - final payment 12/1/28, (debt schedule #70) - 2010 Sewage Works Revenue Bonds - final payment 12/1/30, (debt schedule #80) - 2011 Sewage Works Revenue Bonds - final payment 12/1/31, (debt schedule #93) - 2012 Sewage Works Revenue Bonds - final payment 12/1/32, (debt schedule #101) - 2013A Sewage Works Revenue Bonds - final payment 12/1/24 , (debt schedule #105) - 2015 Sewage Works Refunding Bonds, Refund 2006 & 2007 - final payment 12/1/25, (debt schedule #145) This fund receives mandatory transfers from Sewage Works Operating Fund (641) each month to satisfy bond covenants and pay for debt service principal and interest on outstanding debt. This fund receives revenue from interest earned on the fund's cash balance. Any interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (641). City of South Bend, Indiana Monthly Financial Report December 31, 2018 Sewage Sinking (Debt Service) Enterprise Funds City Funds 98 Fund Name Fund Number 653 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 65,800 14,127 65,897 26,716 - (97) 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 65,800 14,127 65,897 26,716 - (97) 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 65,800 14,127 65,897 26,716 (97) Cash Balance 4,204,246 4,138,349 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for required debt service reserves as required by bond documents. This Debt Reserve fund is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A reconciliation of this account is done on a monthly basis. This fund receives revenue from interest earned on the fund's cash balance. The debt service reserve amount is used towards the last debt service payment. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Sewage Debt Service Reserve Enterprise Funds City Funds 99 Fund Name Fund Number 659 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 5 - 1 155 - 4 27% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 5 - 1 155 - 4 27% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 150 - 146 - - 4 98% Total Services & Charges 150 - 146 - - 4 98% Capital - - - 51,687 - - 0% Total Expenditures 150 - 146 51,687 - 4 98% Net (145) - (145) (51,533) - Cash Balance - 145 Fund Purpose: Explanation of Significant Spending on Capital Projects: This fund accounts for expenditures of the 2011 Sewer Bond proceeds. The remaining funds were transferred to Fund 649 in 2018. This Sewage Works Revenue Bond closed in October of 2011. The significant projects this bond has funded are listed below: Diamond Ave. Trunk Sewer, Phase II $3.7 million East Bank Sewer Separation, Phase II $2.8 million East Bank Sewer Separation, Phase III $2.3 million LaSalle School Area Sewer Separation, $1.7 million East Bank Sewer Separation, Phase III $545,000 Southwood Sewer Separation, $1,438,816 Diamond Ave. Trunk Sewer, Phase III $248,000 St. Joseph River CSO Stabilization $217,831 Secondary Clarifier Upgrade $545,828 Wastewater Treatment Plant Digester Upgrade $5,945,471 City of South Bend, Indiana Monthly Financial Report December 31, 2018 Sewer Bond 2011 Enterprise Funds City Funds 100 Fund Name Fund Number 661 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 10,000 - 3,229 19,175 - 6,771 32% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 10,000 - 3,229 19,175 - 6,771 32% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 17,500 - 17,136 - - 364 98% Total Services & Charges 17,500 - 17,136 - - 364 98% Capital 632,186 - 628,214 2,263,409 - 3,972 99% Total Expenditures 649,686 - 645,350 2,263,409 - 4,336 99% Net (639,686) - (642,121) (2,244,234) 2,435 Cash Balance - 643,113 Fund Purpose: Explanation of Significant Spending on Capital Projects: This fund accounts for expenditures of the 2012 Sewer Bond proceeds. Bond proceeds fully spent as of April 2018. Remaining interest earnings were transferred to the Sewage Sinking Fund 649. Since issue through December 2015, projects funded from this Bond include: - East Bank Sewer Separation-Phase 4 - $2.6 million - Diamond Ave. Sewer Separation Phase 3 - $2.6 million - Prairie Avenue Sewer Separation-Phase - $600,445 - Southwood Sewer Separation - $919,608 - Fairfax Sewer - $70,022 - East Bank Sewer Separation-Phase 5 - $2,096,088 - Sewer Sensory Control Network - $193,609 - Wastewater Treatment Plant Grit/Screening Improvements - $186,216 - Secondary Improvements - $3,723,987 - CSO LTCP re-look - $1,714,206 City of South Bend, Indiana Monthly Financial Report December 31, 2018 Sewer Bond 2012 Enterprise Funds City Funds 101 Fund Name Fund Number 670 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes 1,275,000 106,250 1,275,000 1,275,000 - - 100% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 3,275,485 224,492 3,157,588 2,958,959 - 117,897 96% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 6,629 62 4,595 1,000 - 2,034 69% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 4,557,114 330,803 4,437,183 4,234,959 - 119,931 97% Expenditures Personnel Salaries & Wages 1,407,693 105,941 1,370,048 1,889,096 - 37,645 97% Fringe Benefits 511,979 35,977 472,805 379,916 - 39,174 92% Total Personnel 1,919,672 141,917 1,842,853 2,269,012 - 76,819 96% Supplies 1,185,301 111,712 1,224,932 604,641 2,040 (41,671) 104% Services & Charges Professional Services 100,000 4,973 95,836 530,718 - 4,164 96% Printing & Advertising 100 - 99 40,932 - 1 99% Utilities 349,063 34,710 347,909 313,607 - 1,154 100% Education & Training 700 - 299 1,851 - 401 43% Travel - - - 22,497 - - 0% Repairs & Maintenance 91,845 3,227 56,990 50,482 6,982 27,873 70% Other Interfund Allocations - - - 95,946 - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance 90,120 7,365 90,112 37,560 - 8 100% Other Services & Charges 538,305 31,940 514,770 107,160 48 23,487 96% Transfers Out 89,174 - 85,909 82,167 - 3,265 96% Total Services & Charges 1,259,307 82,216 1,191,923 1,282,920 7,030 60,353 95% Capital 192,834 - - - - 192,834 0% Total Expenditures 4,557,114 335,846 4,259,708 4,156,573 9,070 288,335 94% Net - (5,042) 177,475 78,386 (168,404) Cash Balance 1,533,009 1,354,272 Staffing Budget Actual Full Time 8 8 Part-Time /Seasonal/Temporary N/A 9 Total 8 17 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operating costs of Century Center, the City's convention center. Century Center food & beverage operations are currently managed by SMG Corporation. This fund receives Hotel/Motel tax and collects revenue for charges for services such as rent, catering, parking etc. In 2018, a new food & beverage management contract was signed with SMG (a company that specializes in venue management) - as a result, a portion of the staff were transferred to the City. Charges for Services is expected to increase over the years as new business is generated by the two new hotels that opened in downtown South Bend in 2018. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Century Center Enterprise Funds City Funds 102 Fund Name Fund Number 671 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,700 486 2,026 866 - (326) 119% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,700 486 2,026 866 - (326) 119% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 4,800 - 4,800 1,500 - - 100% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 4,800 - 4,800 1,500 - - 100% Capital 15,200 - 5,216 - - 9,984 34% Total Expenditures 20,000 - 10,016 1,500 - 9,984 50% Net (18,300) 486 (7,989) (634) (10,310) Cash Balance 857,363 865,353 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2012 to account for capital expenditures at Century Center. The funds are accounted for in a separate capital bank account. The Century Center's capital needs are being met by an allocation from the Saint Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century Center are paid directly from the County budget and do not pass through the City's accounting system. For 2018, the Century Center requested $909,000 for capital expenditures to be paid from the Hotel/Motel Tax Fund Budget. This request is subject to St Joseph County appropriation. $20,000 is budgeted from the Century Center's own capital funds to cover any smaller capital needs not covered by the Hotel/Motel Tax Board. In 2013, the fund received a capital contribution of $575,000 from the new facility manager and a $100,000 allocation of Professional Sports Development Area (PSDA) taxes. The remainder of these funds have been appropriated for spending during 2015. $25,000 was appropriated to help pay for the Wall of Fame in conjunction with the South Bend Alumni Association. $50,000 was transferred out to the new fund 672 for bond payments on the Energy Savings Contract. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Century Center Capital Enterprise Funds City Funds 103 Fund Name Fund Number 672 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes 221,437 - 221,437 - - - 100% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 110,119 11 110,118 110,958 - 1 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 89,175 - 85,909 82,167 - 3,266 96% Total Revenue 420,731 11 417,464 193,125 - 3,267 99% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 162,702 - 162,702 46,606 - - 100% Debt Service - Interest & Fees 144,035 - 143,034 144,691 - 1,001 99% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 306,737 - 305,736 191,297 - 1,001 100% Capital - - - - - - 0% Total Expenditures 306,737 - 305,736 191,297 - 1,001 100% Net 113,994 11 111,727 1,829 2,266 Cash Balance 170,609 58,882 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to make improvements at the Century Center including a new roof and other energy efficiency projects. The bonds will be paid off over a 15 year period and the final payment is due on May 1, 2031 (debt schedule #139) This fund receives revenue in the following ways: a pledge of hotel/motel tax revenue from Saint Joseph County in the amount of $221,437 per year starting in 2018; an operating transfer from Century Center; and a federally-subsidized interest rebate of approximately 80% of interest paid. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Century Center Energy Conservation Debt Svc Enterprise Funds City Funds 104 Fund Name Fund Number 222 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits 3,130 55 2,917 5,606 - 213 93% Charges for Services 3,553,480 211,137 2,807,396 2,854,275 - 746,084 79% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 10,200 1,333 10,934 8,537 - (734) 107% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 5,138,407 371,823 5,006,964 4,452,350 - 131,443 97% Interfund Allocation Reimb 392,410 32,732 392,410 278,016 - - 100% Transfers In - - - - - - 0% Total Revenue 9,097,627 617,081 8,220,621 7,598,784 - 877,006 90% Expenditures by Dept 222-0605 Equipment Services 3,066,548 140,653 2,634,414 2,866,575 3,933 428,201 86% 222-0606 Building Maintenance 217,417 15,594 208,440 198,576 14 8,964 96% 222-0612 Central Stores 247,743 18,723 245,265 94,039 58 2,420 99% 222-0613 Print Shop 192,329 14,899 142,462 128,880 312 49,554 74% 222-0614 Radio Shop 336,927 24,009 279,334 267,936 889 56,703 83% 222-0616 Energy/Sustainability 380,560 24,283 304,308 256,633 17,237 59,015 84% 222-0617 Electric & Gas Utilities 4,975,000 336,683 4,528,950 4,075,629 224,755 221,295 96% Total Expenditures by Dept 9,416,524 574,844 8,343,173 7,888,268 247,200 826,151 91% Expenditures Personnel Salaries & Wages 2,303,020 158,404 2,061,867 1,961,603 - 241,153 90% Fringe Benefits 1,172,833 72,595 930,977 931,709 - 241,856 79% Total Personnel 3,475,853 230,999 2,992,844 2,893,312 - 483,009 86% Supplies 166,144 (46,722) 134,464 135,205 11,849 19,831 88% Services & Charges Professional Services 57,961 713 30,814 16,130 3,000 24,147 58% Printing & Advertising 8,173 - 4,809 4,707 141 3,223 61% Utilities 5,050,042 342,094 4,587,384 4,123,912 224,755 237,903 95% Education & Training 23,551 3,527 8,779 15,937 - 14,772 37% Travel 6,342 380 1,251 2,163 - 5,091 20% Repairs & Maintenance 94,579 7,523 71,056 58,671 1,047 22,476 76% Other Interfund Allocations 414,361 34,304 411,263 331,440 - 3,098 99% Debt Service - Principal 14,317 1,473 13,606 13,629 - 711 95% Debt Service - Interest & Fees 1,642 196 1,566 2,102 - 76 95% Grants & Subsidies 19,460 - 5,320 - 4,800 9,340 52% Insurance - - - - - - 0% Other Services & Charges 7,099 357 3,016 4,360 1,608 2,475 65% Transfers Out 77,000 - 77,000 286,700 - - 100% Total Services & Charges 5,774,527 390,567 5,215,865 4,859,751 235,351 323,312 94% Capital - - - - - - 0% Total Expenditures 9,416,524 574,844 8,343,173 7,888,268 247,200 826,152 91% Net (318,897) 42,237 (122,552) (289,484) 50,854 Cash Balance 1,005,873 1,085,494 Staffing Budget Actual Full Time 43 39 Part-Time /Seasonal/Temporary N/A 2 Total 43 41 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: Expenses: Employee wages & benefits, repair parts, tools, uniforms, repair services, Radio Shop calibration of equipment, natural gas and electric for City departments, Print Shop machine leases. Capital spending is accounted for in Central Services Capital Fund (224). The Central Services Department provides a variety of services to other city departments, along with several local county, state and federal agencies. Central Services consists of 5 divisions: Equipment Services (0605), Building Maintenance (0606), Central Stores (0612), Print Shop (0613), Radio Shop (0614). The Office of Sustainability is a division of Central Services Fund 222. Divisions include 0616, which funds sustainability office operations, including staff and program expenses, and receives income from grants and rebates, and 0617, which pays for all natural gas and electricity utility bills and receives income from interfund transfers from other departments. Purchasing/Stores and Print Shop are funded by allocation, Facility Management is funded by the Utility usage charge and all other cost centers are funded through internal labor rates. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Central Services Internal Service Funds City Funds 105 Fund Name Fund Number 224 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,700 382 2,780 875 - (80) 103% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 77,000 - 77,000 286,700 - - 100% Total Revenue 79,700 382 79,780 287,575 - (80) 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 12,000 - 8,905 23,273 - 3,095 74% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 55,000 4,771 18,697 67,985 27,671 8,632 84% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 55,000 4,771 18,697 67,985 27,671 8,632 84% Capital 88,036 - 77,871 114,180 - 10,165 88% Total Expenditures 155,036 4,771 105,474 205,438 27,671 21,892 86% Net (75,336) (4,389) (25,693) 82,138 (21,972) Cash Balance 168,606 194,599 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for capital expenditures for the Central Services department. Tire Machine, Tire Balancer, New radio system software/meter calibration, Parking Lot Paving, Compressed Natural Gas station maintenance repairs, Front office new door. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Central Services Capital Internal Service Funds City Funds This fund receives transfers from the Central Services Operating Fund (222). Transfers typically match the budgted capital expenditures. This fund also receives revenue from interest earned on the fund's cash balance. 106 Fund Name Fund Number 226 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 67,000 7,816 71,401 41,588 - (4,401) 107% Other Income 703,578 - 703,577 79,055 - 1 100% Interfund Allocation Reimb 2,058,152 168,840 2,053,107 2,921,201 - 5,045 100% Transfers In - - - - - - 0% Total Revenue 2,828,730 176,656 2,828,085 3,041,844 - 645 100% Expenditures by Dept 226-0403 Safety/Risk Management 262,724 23,260 225,183 211,107 9,331 28,210 89% 226-0412 Liability Insurance 2,058,406 87,181 1,380,506 1,291,733 - 677,900 67% 226-0417 Business Insurance 738,694 - 715,424 533,651 - 23,270 97% 226-0418 Workers' Compensation 1,550,717 22,904 1,264,573 945,128 - 286,144 82% 226-0419 Catastrophic Events 489,700 37,791 208,887 - 155,541 125,272 74% Total Expenditures by Dept 5,100,241 171,135 3,794,574 2,981,619 164,872 1,140,795 78% Expenditures Personnel Salaries & Wages 190,982 14,932 188,273 176,450 - 2,709 99% Fringe Benefits 86,924 7,087 85,214 90,796 - 1,710 98% Total Personnel 277,906 22,018 273,487 267,246 - 4,419 98% Supplies 26,982 5,306 10,108 11,973 49 16,825 38% Services & Charges Professional Services 189,179 4,425 177,662 217,161 - 11,517 94% Printing & Advertising - - - 54 - - 0% Education & Training 23,595 1,630 13,336 11,655 9,250 1,009 96% Travel 6,050 267 2,743 2,397 32 3,275 46% Repairs & Maintenance 153,200 26,979 105,403 1,753 23,965 23,832 84% Other Interfund Allocations 111,929 9,332 111,929 80,568 - - 100% Grants & Subsidies - - - - - - 0% Insurance 1,912,835 21,161 1,640,270 1,283,039 - 272,565 86% Other Services & Charges 2,033,140 69,205 1,328,847 1,105,772 - 704,293 65% Transfers Out 25,425 - 25,425 - - - 100% Total Services & Charges 4,455,353 132,999 3,405,616 2,702,400 33,247 1,016,491 77% Capital 340,000 10,812 105,364 - 131,576 103,060 70% Total Expenditures 5,100,241 171,135 3,794,574 2,981,619 164,872 1,140,795 78% Net (2,271,511) 5,521 (966,489) 60,225 (1,140,150) Cash Balance 3,705,796 4,674,728 Staffing Budget Actual Full Time 3 3 Part-Time /Seasonal/Temporary N/A 1 Total 3 4 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Workers' Compensation expenses have increased in the past 18 months due to several large, unrelated injuries. The City continues to monitor the workers' compensation related accidents and provides training once an issue has been brought to the attention of the Safety & Risk Department. There is also a considerable amount of proactive training which happens throughout the City in an effort to stop any workplace injuries. Capital was budgeted in 2018 to spend the insurance proceeds from the 2018 flood claims. City Funds This internal service fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc.--and the operation of the Safety & Risk Department. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Liability Insurance Internal Service Funds Revenues for this fund come from other City funds that pay a share proportionate to their anticipated liability expenses. Various methodologies will be used to effectively and fairly assign costs to city funds and departmental operations. This fund also receives revenue from insurance claims. 107 Fund Name Fund Number 278 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 13,500 1,617 13,630 6,939 - (130) 101% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 3,500 320 3,507 1,960 - (7) 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 17,000 1,937 17,137 8,899 - (137) 101% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 30,000 - 18,198 9,986 - 11,802 61% Transfers Out - - - - - - 0% Total Services & Charges 30,000 - 18,198 9,986 - 11,802 61% Capital - - - - - - 0% Total Expenditures 30,000 - 18,198 9,986 - 11,802 61% Net (13,000) 1,937 (1,061) (1,088) (11,939) Cash Balance 750,703 752,925 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund pays for police vehicle off duty accident claims. Expenditures are driven by the number of off duty accident claims. Claims have been minimal in this fund since it was created. This fund charges police officers for liability insurance and gasoline costs for take home police vehicles. Deductions from officers for gas and insurance are made in accordance with an agreement with the Fraternal Order of Police (FOP). The agreement calls for the suspension of the deduction based on the price of gas and the balance of cash in this fund. The decrease in revenue is the result of suspending the payroll deduction for sworn officers as outlined in the agreement between the Police Department and the FOP. This fund receives revenue from interest earned on the fund's cash balance. Interest rates are expected to rise over the next few years, increasing interest earnings revenue. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Take Home Vehicle Police Internal Service Funds City Funds 108 Fund Name Fund Number 279 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 53,424 5,389 31,487 - - 21,937 59% Donations 100,000 - 100,000 - - - 100% Other Income 51,828 - 47,427 - - 4,401 92% Interfund Allocation Reimb 6,788,985 565,779 6,788,985 5,167,452 - - 100% Transfers In - - - - - - 0% Total Revenue 6,994,237 571,168 6,967,899 5,167,452 - 26,338 100% Expenditures by Dept 279-0104 311 Call Center 595,066 40,132 526,971 504,388 - 68,095 89% 279-0672 Information Technology 6,823,717 500,268 5,150,938 2,663,629 833,333 839,446 88% 279-0673 Innovation 129,729 9,315 114,048 410,352 7,250 8,431 94% Total Expenditures by Dept 7,548,512 549,715 5,791,956 3,578,369 840,583 915,972 88% Expenditures Personnel Salaries & Wages 1,658,591 140,723 1,558,863 1,358,197 - 99,728 94% Fringe Benefits 715,228 52,964 619,247 544,115 - 95,981 87% Total Personnel 2,373,819 193,687 2,178,109 1,902,312 - 195,709 92% Supplies 243,277 3,595 119,984 78,073 55,491 67,802 72% Services & Charges Professional Services 1,520,414 42,108 710,365 302,765 369,378 440,671 71% Printing & Advertising 298 - 298 - - - 100% Utilities - - - - - - 0% Education & Training 25,939 1,355 15,237 12,788 - 10,702 59% Travel 124,692 2,970 40,820 30,823 18,968 64,904 48% Repairs & Maintenance 2,628,471 244,116 2,246,257 1,080,648 356,646 25,568 99% Other Interfund Allocations 5,211 437 5,211 4,584 - - 100% Debt Service - Principal 231,102 32,903 209,189 136,360 - 21,913 91% Debt Service - Interest & Fees 45,117 7,366 26,836 15,429 - 18,281 59% Grants & Subsidies 25,000 - 25,000 - - - 100% Insurance - - - - - - 0% Other Services & Charges 285,072 21,179 214,652 14,586 - 70,420 75% Transfers Out - - - - - - 0% Total Services & Charges 4,891,316 352,433 3,493,863 1,597,985 744,992 652,459 87% Capital 40,100 - - - 40,100 - 100% Total Expenditures 7,548,512 549,715 5,791,956 3,578,369 840,583 915,970 88% Net - - - - (889,632) Cash Balance 2,765,025 1,589,083 Staffing Budget Actual Full Time 27 27 Part-Time /Seasonal/Temporary N/A 1 Total 27 28 Fund Purpose: Explanation of Revenue Sources: Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explanation of Significant Spending on Capital Projects: IT's capital projects are paid out of COIT Fund 404. This internal service fund was established to track the cost of the Department of Innovation & Technology. The 311 Call Center is a division of the Department of Innovation & Technology. It was established to handle citizen telephone calls in an efficient and effective manner. It provides citizens with a "one-stop" shop to contact city departments with inquiries and service requests. The Information Technology division provides technical services to the various departments within the City and maintains the City's IT infrastructure. Expenditures are predominantly related to salaries & benefits and IT software services. Outstanding encumbrances for supplies are for items that have been ordered and not yet invoiced and for wiring that has been scheduled to be performed. Outstanding encumbrances for services are mainly various software services. PO's are set at the beginning of the year, but services are paid out on a monthly basis. The major expenditures are for Sungard NaviLine hosting, Amazon Web Services hosting, VoIP Phone Service, internet service, storage service, Tier1 Help Desk Support, and MyStaffingPro. City Funds City of South Bend, Indiana Monthly Financial Report December 31, 2018 IT / Innovation / 311 Call Center Internal Service Funds 311 Call Center - 7 full-time employees and 1 part-time employee Innovation & Technology - 19 full-time employees Staffing by Division This fund receives revenue in the form of an interfund allocation. The cost of the 311 Call Center and the Department of Innovation & Technology is allocated between the City departments based on various criteria including number of devices, number of user licenses, departmental specific software renewal, and more. 109 Fund Name Fund Number 711 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 18,475,888 1,488,521 18,068,105 17,744,923 - 407,783 98% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 210,000 27,068 212,822 80,179 - (2,822) 101% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 413,412 80,962 440,756 112,848 - (27,344) 107% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 19,099,300 1,596,552 18,721,682 17,937,949 - 377,617 98% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 133,000 1,195 83,295 116,001 586 49,119 63% Services & Charges Professional Services 1,389,000 21,634 1,063,695 1,152,896 - 325,305 77% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance 16,177,194 1,550,677 15,044,882 13,474,879 - 1,132,312 93% Other Services & Charges 32,610 - 10,473 4,306 - 22,137 32% Transfers Out 413,714 - 413,714 - - - 100% Total Services & Charges 18,012,518 1,572,311 16,532,764 14,632,081 - 1,479,754 92% Capital - - - - - - 0% Total Expenditures 18,145,518 1,573,506 16,616,059 14,748,082 586 1,528,873 92% Net 953,782 23,045 2,105,624 3,189,867 (1,151,256) Cash Balance 12,026,307 9,935,961 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund handles expenses relating to insurance and claims relating to employees, including medical, dental, life, flex spending, etc. For 2018, the City will pay $996,000 for the employee wellness clinic, which is the major portion of the Services encumbrance. The clinic opened on January 18, 2016, and was set in place with the understanding that the City should see a drop in claims expenses over time. Upon review of the health insurance fund during the 2019 budget procees, it was determined that it was overfunded from prior years due to lower than anticipated costs. Therefore, in 2019, the City is holding premiums to employees without an increase for 2019 and dropping the costs to the individual departments on a one-time basis. Likely due in large part to the near-site health clinic, the medical costs remain relatively flat year-over-year in a climate when the costs of health care are ever rising. Therefore, the City will continue to closely monitor this fund to ensure the premiums charged to employees and departments remains affordable while allowing the City to maintain excellent benefits for employees. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Self-Funded Employee Benefits Internal Service Funds City Funds Revenues for this fund come from individual departments based on the number of employees taking health insurance based on a per employee rate as set by the Controller's office on an annual basis, as well as from employee and public safety retiree health insurance premiums. 110 Fund Name Fund Number 713 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,800 450 3,874 2,413 - (74) 102% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,800 450 3,874 2,413 - (74) 102% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits 60,000 - 20,480 57,428 - 39,520 34% Total Personnel 60,000 - 20,480 57,428 - 39,520 34% Supplies - - - - - - 0% Services & Charges Professional Services 20,000 - - 2,200 - 20,000 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - 3,708 - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 20,000 - - 5,908 - 20,000 0% Capital - - - - - - 0% Total Expenditures 80,000 - 20,480 63,336 - 59,520 26% Net (76,200) 450 (16,606) (60,923) (59,594) Cash Balance 209,023 225,977 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2011 to account for unemployment claims and outplacement services paid. All unemployment claims and outplacement services are paid through this fund. The personnel expenditures line item is unemployment compensation claims paid out. Claims have been relatively stable. The services line item is for potential outplacement services. In 2018, nothing was paid out for outplacement services. Typically, this fund charges an allocation of 0.25% of payroll to most departments to cover the cost of unemployment claims paid. However, beginning in Nov 2016, the charge of 0.25% of payroll costs was suspended indefinitely due to the fund's high cash reserves. The allocation will likely remain suspended during 2017 - 2019 and will resume in 2020. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Unemployment Compensation Internal Service Funds City Funds 111 Fund Name Fund Number 714 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 170,000 12,009 163,651 - - 6,349 96% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 420 102 481 - - (61) 115% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 170,420 12,111 164,133 - - 6,288 96% Expenditures Personnel Salaries & Wages 131,000 12,938 112,882 - - 18,118 86% Fringe Benefits 24,694 - - - - 24,694 0% Total Personnel 155,694 12,938 112,882 - - 42,812 73% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures 155,694 12,938 112,882 - - 42,812 73% Net 14,726 (828) 51,251 - (36,524) Cash Balance 51,251 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Beginning in 2018, the City offers a Parental Leave Program to its employees to provide additional paid time off for employees for the birth or adoption of a child. The Parental Leave Program is currently being developed based on the models of other progressive, best-in-class employers. Expenditures are the wages and benefits associated with the additional paid time off for employees for the child or adoption of a child. The program was well-received in 2018 and many employees took advantage of the benefit. The City plans to continue this program. The program is funded by a 0.25% charge against gross departmental wages. This charge may increase or decrease based on the financial needs of the program and the performance of the fund. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Parental Leave Fund Internal Service Funds City Funds 112 Fund Name Fund Number 701 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes 5,212,638 - 4,475,669 4,920,712 - 736,969 86% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 6,500 2,200 7,526 3,161 - (1,026) 116% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 7,346 1,664 9,010 1,889 - (1,664) 123% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 5,226,484 3,864 4,492,205 4,925,762 - 734,279 86% Expenditures Personnel Salaries & Wages 5,105,307 366,432 4,636,193 4,625,409 - 469,114 91% Fringe Benefits - - - - - - 0% Total Personnel 5,105,307 366,432 4,636,193 4,625,409 - 469,114 91% Supplies 200 - 67 10 - 133 34% Services & Charges Professional Services 5,000 - 3,202 3,000 - 1,798 64% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel 350 - - - - 350 0% Repairs & Maintenance 100 - - - - 100 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 1,500 - 919 887 - 581 61% Transfers Out - - - - - - 0% Total Services & Charges 6,950 - 4,121 3,887 - 2,829 59% Capital - - - - - - 0% Total Expenditures 5,112,457 366,432 4,640,381 4,629,305 - 472,076 91% Net 114,027 (362,568) (148,176) 296,457 262,203 Cash Balance 315,853 464,746 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operation of a pension plan for former Fire Department employees and receives reimbursement from the State of Indiana. Retiree health insurance payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department budget. Personnel expenses increased due to one DROP payment of $124,915 and adding two new retired firefighters to the 1937 Convertee Fund. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Fire Pension Trust Funds City Funds 113 Fund Name Fund Number 702 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes 6,223,858 - 6,223,858 6,204,179 - - 100% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 12,500 4,160 15,005 6,279 - (2,505) 120% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 10,328 - 4,124 14,811 - 6,204 40% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 6,246,686 4,160 6,242,987 6,225,269 - 3,699 100% Expenditures Personnel Salaries & Wages 6,571,535 511,079 6,175,699 6,128,167 - 395,836 94% Fringe Benefits 3,717 - 261 683 - 3,456 7% Total Personnel 6,575,252 511,079 6,175,960 6,128,850 - 399,292 94% Supplies 800 - - - - 800 0% Services & Charges Professional Services 5,500 - 3,200 3,000 - 2,300 58% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel 500 - - - - 500 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 1,400 - 979 973 - 421 70% Transfers Out - - - - - - 0% Total Services & Charges 7,400 - 4,179 3,973 - 3,221 56% Capital - - - - - - 0% Total Expenditures 6,583,452 511,079 6,180,140 6,132,823 - 403,313 94% Net (336,766) (506,920) 62,847 92,446 (399,614) Cash Balance 947,846 886,366 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operation of a pension plan for former Police Department employees and receives reimbursement from the State of Indiana. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. Retiree health insurance was paid from this fund through 2016; that cost was not reimbursed by the state and was transferred to the regular Police Department budget. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Police Pension Trust Funds City Funds 114 Fund Name Fund Number 730 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 500 62 517 266 - (17) 103% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 500 62 517 266 - (17) 103% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 25,000 - - 599 - 25,000 0% Transfers Out - - - - - - 0% Total Services & Charges 25,000 - - 599 - 25,000 0% Capital - - - - - - 0% Total Expenditures 25,000 - - 599 - 25,000 0% Net (24,500) 62 517 (333) (25,017) Cash Balance 28,987 28,513 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This trust fund is designated for expenses specifically for the City Cemetery. $25,000 has been generically budgeted for repairs, but no specific projects exist at this time. The City Cemetery Master Plan is funded through West Washington TIF Fund (422). See Fund 422 for details. Revenue was originally derived from the sale of cemetery plots and burial expenses. There are few sites available for sale and most plots are occupied, resulting in little burial activity. This fund is managed by the Parks Department. Currently, this fund only receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report December 31, 2018 City Cemetery Trust Trust Funds City Funds 115 Fund Name Fund Number 731 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 455,518 - 455,998 - - (480) 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 455,518 - 455,998 - - (480) 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 455,518 - 455,998 - (480) Cash Balance 455,998 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: In 2018, the trust administered by Key Bank for the maintenance of the Bowman Cemetery was terminated. The funds held in the trust were transferred to the City for the City’s ongoing responsibility to care for the Bowman Cemetery in perpetuity according to Indiana law. Fund 731 was established by Ordinance No. 10638-18, dated December 10, 2018 to account for the transferred funds and to budget for the expenses the City will incur in maintaining the Bowman Cemetery. Currently, this fund only receives revenue from interest earned on the fund's cash balance. Expenses will be for maintaining the Bowman Cemetery. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Bowman Cemetery Trust Funds City Funds 116 Fund Name Fund Number 324 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 18,662,835 8,059,638 18,662,835 17,259,902 - - 100% Local Income Taxes - - - - - - 0% Other Taxes 395,000 - 395,000 394,000 - - 100% Grants/Intergovernmental 365,000 - 22,988 333,732 - 342,012 6% Licenses & Permits - - - - - - 0% Charges for Services 4,320 - 3,220 - - 1,100 75% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 450,000 50,697 498,346 246,964 - (48,346) 111% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 4,724,184 340 4,671,057 1,092,733 - 53,127 99% Interfund Allocation Reimb - - - - - - 0% Transfers In 39,881 6,015 45,896 24,043 - (6,015) 115% Total Revenue 24,641,220 8,116,689 24,299,343 19,351,374 - 341,878 99% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 4,116,313 196,317 1,291,350 1,040,920 1,293,570 1,531,393 63% Printing & Advertising - - - 24,071 - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 3,236,409 - 2,806,409 6,159,112 - 430,000 87% Debt Service - Interest & Fees 1,054,209 - 1,026,282 2,008,054 - 27,927 97% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 4,522,689 - 2,163,396 426,939 1,762,865 596,428 87% Transfers Out 4,267,975 - 4,267,975 - - - 100% Total Services & Charges 17,197,595 196,317 11,555,412 9,659,096 3,056,436 2,585,748 85% Capital 31,158,587 1,163,316 14,557,517 8,701,682 2,123,081 14,477,989 54% Total Expenditures 48,356,182 1,359,632 26,112,929 18,360,777 5,179,517 17,063,737 65% Net (23,714,962) 6,757,057 (1,813,586) 990,597 (16,721,859) Cash Balance 31,738,300 33,563,915 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund makes payments on the following debt: 2011 Downtown Central Dev Area TIF (debt schedule #5), 2011 Airport Dev Area TIF (#6), 2014 TJX Special Taxing District (DS-012), 2006 Main/Colfax Garage (#13), 2001 Public Works Service Center Bonds (#36), 2012 Fire Station/Police Dept Renovations (#39), 2013 Century Center Special Tax Bonds (#62), 2010 Interfund Loan from Fund 209 (#86), 2015 Smart Streets Bond (#135), 2018 TIF Park Bond (#169). This fund is used to pay for various capital projects within the TIF district. Significant projects in 2018: Ameritech Drive Improvements, Berlin Place, Charles Black Center Improvements, Cleveland Wellfield, Coal Line Trail, Downtown Streetscape Improvements, Fire Station #4, Gateway Center, Hibberd Development, Historic Lincolnway Homes, JMS Building, Lafayette Building, Lincolnway East/933 Improvements, Lincolnway West/Charles Martin Intersection Improvements, Olive GAC Plant Improvements, Parking Garage Deck Coating, Portage Prairie Infrastructure, Patel Plaza, Renaissance Phase III, Southeast Master Plan Implementation, Tucker Drive, West Bank Trail Improvements, Western Avenue Streetscapes, and Ziker Project. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance, sale of properties, and other miscellaneous sources. City of South Bend, Indiana Monthly Financial Report December 31, 2018 TIF - River West Development Area (Airport) Tax Increment Financing Funds Redevelopment Commission Controlled Funds This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River West Development Area and expenses of those funds on eligible development projects for this TIF area. 117 Fund Name Fund Number 422 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 332,220 158,638 332,220 378,994 - - 100% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 37,000 3,893 38,510 18,448 - (1,510) 104% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 369,220 162,531 370,731 397,442 - (1,510) 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 835 - 148 3,013 479 208 75% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 835 - 148 3,013 479 208 75% Capital 2,285,081 4,251 845,540 79,063 794,652 644,889 72% Total Expenditures 2,285,916 4,251 845,688 82,076 795,130 645,097 72% Net (1,916,696) 158,280 (474,958) 315,366 (646,607) Cash Balance 1,801,466 2,279,940 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. The City Cemetery Master Plan is funded through this TIF. City Cemetery Master Plan - General Strategy 1. Redefine the Role of the City Cemetery: South Bend has a definite tilt toward recreation in the way that it utilizes its public open space. By focusing on a passive recreation approach and highlighting the artistry of the monuments, this open space will better support the adjacent active recreation spaces while strengthening a unique amenity to the neighborhood. 2. Make City Cemetery an Asset to the Surrounding Neighborhoods: Currently, the City Cemetery is isolated and difficult to find. Better connecting it to not only other nearby historic amenities, but to the surrounding community will increase use and ultimately strengthen the neighborhood. 3. Connect to the West Side Main Streets Plan: South Bend has recently undergone an extensive planning process that took an indepth analysis of two major thoroughfares, Lincoln Way West and Western Avenue, into the city. These corridors are both within a relatively close proximity to the City Cemetery and the proposed direction of the West Side Main Streets Plan should be incorporated into this process. 4. Focus on the People: A community’s physical environment strongly influences the health of its residents. To counter balance disproportionate spending on green space within lower income areas, the City of South Bend is strongly focused on Environmental Justice and creating equitable spaces around the community. By addressing rampant blight in the area around the cemetery and better connecting this open space to active recreation and historically significant elements in the area, a stronger, more vibrant, and healthier community will emerge. 5. Showcase the History: The history of the City Cemetery is undeniable; from the artistic wrought iron gate to the stone monuments to the unique landmarks throughout its 21 acres. It contains elements that have local and national significance, such as the gravesite of Schuyler Colfax, the 17th Vice President of the United States. City of South Bend, Indiana Monthly Financial Report December 31, 2018 TIF - West Washington Tax Increment Financing Funds Redevelopment Commission Controlled Funds This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the West Washington Development Area and expenses of those funds on eligible development projects for this TIF area. 118 Fund Name Fund Number 425 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,506 301 2,729 1,535 - (223) 109% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 195,308 - 73,089 115,237 - 122,219 37% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 197,814 301 75,817 116,772 - 121,996 38% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 2,744 321 2,744 8,368 - - 100% Services & Charges Professional Services - - - 10,040 - - 0% Printing & Advertising - - - - - - 0% Utilities 19,490 - 19,491 4,446 - (1) 100% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 52,816 1,133 52,815 63,044 - 1 100% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 36,810 - 36,809 46,151 - 1 100% Transfers Out 132,306 132,306 132,306 - - - 100% Total Services & Charges 241,422 133,439 241,420 123,681 - 1 100% Capital - - - - - - 0% Total Expenditures 244,166 133,760 244,164 132,049 - 1 100% Net (46,352) (133,459) (168,347) (15,277) 121,995 Cash Balance 8,388 176,971 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used for South Bend downtown retail space property management. The property sold in June 2018. The fund will be closed and the balance transferred to the Parks & Recreation Fund (201) to help pay for the maintenance of Leighton Plaza. Revenue and expenditures are reported one month in arrears. This fund received revenue from the rental of property in downtown South Bend. City of South Bend, Indiana Monthly Financial Report December 31, 2018 TIF - Leighton Plaza (Redevelop Retail) Tax Increment Financing Funds Redevelopment Commission Controlled Funds 119 Fund Name Fund Number 429 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 3,062,820 1,620,729 3,062,820 2,630,887 - - 100% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - 2,450 - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 157,000 20,565 161,666 69,831 - (4,666) 103% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 74,556 - 72,104 56,065 - 2,452 97% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,294,376 1,641,295 3,296,589 2,759,233 - (2,214) 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 403,129 3,461 340,567 324,705 60,619 1,943 100% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 14,408 - 7,417 140,918 - 6,991 51% Transfers Out - - - - - - 0% Total Services & Charges 417,537 3,461 347,984 465,623 60,619 8,934 98% Capital 9,170,154 155,641 631,070 1,492,117 5,041,363 3,497,721 62% Total Expenditures 9,587,691 159,102 979,054 1,957,740 5,101,982 3,506,655 63% Net (6,293,315) 1,482,193 2,317,536 801,493 (3,508,869) Cash Balance 10,994,678 8,790,697 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed during the 2014 TIF re-alignment. This fund was formerly known as the Northeast TIF. This TIF funds projects including: - River Front Parks & Trails Project - My SB Parks and Trails is a combination of park, trail, and riverfront upgrades that will fundamentally change the landscape of South Bend’s shared green spaces. - Howard Park Project - The project calls for demolishing and rebuilding old Howard Park landmarks like the Recreation Center and the ice rink. - East Bank Sewer Separation Project - This project impacts one of the largest geographic areas. Combined sewers will be separated. This project will support the City’s redevelopment of the area by providing new storm sewers adequate to meet the needs of future growth. - Newman Center site development - The old Newman Recreation Center at Sample Street and Northside Boulevard will be developed into a multi-use building. It will be renamed The Armory. - Wharf Development Project - The Wharf site is an empty lot across from the Commerce Center on Colfax. The South Bend Redevelopment Commission gave developers the 'okay' to move forward with the project, $2.5 coming from TIF funds and $16 mil. from private investments. The plan is to build 12-15 luxury condos, along with 6,000-8,000 square feet of commercial space. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report December 31, 2018 TIF - River East Development Area (NE Dev) Tax Increment Financing Funds Redevelopment Commission Controlled Funds 120 Fund Name Fund Number 430 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 2,166,637 908,058 2,166,637 2,365,692 - - 100% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 145,000 19,207 150,223 53,243 - (5,223) 104% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 3,020 - 3,020 - - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - 1,466,348 - - 0% Total Revenue 2,314,657 927,265 2,319,880 3,885,283 - (5,223) 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 744,694 17,534 242,352 161,185 206,803 295,539 60% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 744,694 17,534 242,352 161,185 206,803 295,539 60% Capital 7,811,332 309,315 459,009 509,402 596,815 6,755,508 14% Total Expenditures 8,556,026 326,849 701,361 670,587 803,618 7,051,047 18% Net (6,241,369) 600,416 1,618,519 3,214,696 (7,056,270) Cash Balance 9,455,102 7,848,685 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Southside Development Area #1 and expenses of those funds on eligible development projects for this TIF area. 2017 Project: Chippewa Roundabout. 2018 Projects: Miami Street Basin Drainage Improvements (including Bowen Street, Erskine, and small miscellaneous related areas), Erskine Golf Course Improvements, St. Joseph Streetscape, and South Well Field Improvements. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report December 31, 2018 TIF - Southside Development #1 Tax Increment Financing Funds Redevelopment Commission Controlled Funds 121 Fund Name Fund Number 432 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 8,519 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 8,519 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - 3,800,000 - - 0% Debt Service - Interest & Fees - - - 161,667 - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - 905,117 - - 0% Total Services & Charges - - - 4,866,784 - - 0% Capital - - - - - - 0% Total Expenditures - - - 4,866,784 - - 0% Net - - - (4,858,265) - Cash Balance - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was used to pay debt service. The bond was paid off in February 2017. The Redevelopment Commission passed a resolution in to close the allocation area. The remaining cash was transferred to South Side #1 (Fund 430) and the fund is no longer active. City of South Bend, Indiana Monthly Financial Report December 31, 2018 TIF - Southside Development #3 Tax Increment Financing Funds Redevelopment Commission Controlled Funds 122 Fund Name Fund Number 435 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - 379,255 - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,150 440 3,533 534 - (383) 112% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,150 440 3,533 379,789 - (383) 112% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 204,650 - - 116 - 204,650 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - 323,006 - - 0% Debt Service - Interest & Fees - - - 12,602 - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 204,650 - - 335,724 - 204,650 0% Capital - - - - - - 0% Total Expenditures 204,650 - - 335,724 - 204,650 0% Net (201,500) 440 3,533 44,065 (205,033) Cash Balance 204,331 201,109 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Douglas Road Development Area and expenses of those funds on eligible development projects for this TIF area. The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. In 2017, the inter-fund debt to Major Moves Fund 412 (debt schedule #64) was paid off. The remaining cash will be spent on additional projects or returned to St. Joseph County. Then the fund will be closed. Expect to work with St Joseph County to complete work on northbound right turn lane from State Road 23 onto Douglas Road. City of South Bend, Indiana Monthly Financial Report December 31, 2018 TIF - Douglas Road Tax Increment Financing Funds Redevelopment Commission Controlled Funds 123 Fund Name Fund Number 436 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 4,686,651 2,070,515 4,686,651 4,262,917 - - 100% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 9,250 - 5,385 (4,943) - 3,865 58% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - 6 6 - - (6) 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 67 (6) 61 - - 6 91% Total Revenue 4,695,968 2,070,515 4,692,103 4,257,974 - 3,865 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 76,697 - 2,026 1,331 - 74,671 3% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 376,417 - 376,417 1,871,080 - - 100% Debt Service - Interest & Fees 117,914 - 116,911 1,294,673 - 1,003 99% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 4,693,972 945,000 4,693,972 - - - 100% Total Services & Charges 5,265,000 945,000 5,189,326 3,167,084 - 75,674 99% Capital - - - - - - 0% Total Expenditures 5,265,000 945,000 5,189,326 3,167,084 - 75,674 99% Net (569,032) 1,125,515 (497,223) 1,090,890 (71,809) Cash Balance 2,990,020 3,492,629 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Residential Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast Residential TIF. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. At the end of 2017, Eddy Street Commons Phase II Bonds were issued to help fund the second phase of the mixed-use development area just south of the University of Notre Dame's campus. Capital expenditures related to the project are tracked in the Eddy Street Commons Capital Fund (759). Transfers Out are interfund transfers to the Eddy Street Commons Debt Service Fund (760) which makes the debt payments. Professional services is for administrative costs related to TIF neutralization calculations. This fund is used for debt service. City of South Bend, Indiana Monthly Financial Report December 31, 2018 TIF - River East Residential (NE Res) Tax Increment Financing Funds Redevelopment Commission Controlled Funds 124 Fund Name Fund Number 433 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,135 1,386 2,969 71 - (834) 139% Debt Proceeds - - - - - - 0% Donations 607,302 - 607,302 - - - 100% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 28,126 - 28,126 - - - 100% Total Revenue 637,563 1,386 638,397 71 - (834) 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 32,600 - 29,994 1,133 - 2,606 92% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 32,600 - 29,994 1,133 - 2,606 92% Capital - - - - - - 0% Total Expenditures 32,600 - 29,994 1,133 - 2,606 92% Net 604,963 1,386 608,403 (1,061) (3,440) Cash Balance 615,795 7,403 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Prior to 2019, this fund's sole expenditure was for general legal fees for the Redevelopment Commission. Starting in 2019, this fund will also be used for economic empowerment activities determined by the Redevelopment Commission and the Department of Community Investment. - The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The Commission operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about new development within those areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend. - There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common Council. In addition, one member of the South Bend Community School Corporation Board of School Trustees is appointed by the Mayor as a non-voting adviser to the Commission. Beginning in 2018, the City of South Bend will receive payments from the Pokagon Band of the Potawatomi, a Native American tribe, as "payment in lieu of taxes" for the Four Winds Casino built on tribal land adjacent to the City (this is not technically PILOT for financial reporting purposes). In 2019, this fund will receive the South Bend Redevelopment Commission's portion of the Local Income Tax (LIT) distribution from the State. In 2018, the remaining cash balance in the Economic Development Commission Revenue Bonds Fund 281 was transferred to this fund when the bonds were paid off. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Redevelopment General Redevelopment Funds Redevelopment Commission Controlled Funds As outlined in the agreement with the Pokagon Band, the donations will fund initiatives broadly aimed at contributing to the improvement of educational opportunities in the City and to address poverty and unemployment in the City. 125 Fund Name Fund Number 439 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - 252,625 - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 10,000 1,345 11,138 10,018 - (1,138) 111% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 10,000 1,345 11,138 262,643 - (1,138) 111% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - 1,800,000 - - 0% Total Expenditures - - - 1,800,000 - - 0% Net 10,000 1,345 11,138 (1,537,357) (1,138) Cash Balance 624,204 614,013 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used to account for the collection of a special state tax distribution and the expenses for improvements at Innovation Park and Ignition Park, the city's dual- campus technology park. This fund receives a special state tax distribution. This fund also receives revenue from interest earned on the fund's cash balance. Funding can be used in Ignition Park to continue build-out and expand the infrastructure of that industrial park in the City of South Bend. As we move forward, we expect the majority of these funds will be used for the Technology Resource Center. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Certified Technology Park Redevelopment Funds Redevelopment Commission Controlled Funds 126 Fund Name Fund Number 454 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 7,000 848 7,024 3,532 - (24) 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 7,000 848 7,024 3,532 - (24) 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 50,000 - - - - 50,000 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 50,000 - - - - 50,000 0% Capital - - - - - - 0% Total Expenditures 50,000 - - - - 50,000 0% Net (43,000) 848 7,024 3,532 (50,024) Cash Balance 393,651 387,224 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was originally established to account for expenditures for improvements in the Zone area, financed by property taxes on qualifying properties in the Zone. In the past, majority of revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013. Currently, this fund only receives revenue from interest earned on the fund's cash balance. This fund has been used in the past to pay for job training programs. Staff continue to work on developing eligible, viable program. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Airport Urban Enterprise Zone Redevelopment Funds Redevelopment Commission Controlled Funds 127 Fund Name Fund Number 754 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 212,000 40,682 206,484 151,924 - 5,516 97% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 30,750 7,581 28,037 17,299 - 2,713 91% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 242,750 48,263 234,521 169,223 - 8,229 97% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 139,800 16,358 89,432 100,828 - 50,368 64% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees 14,550 1,724 10,258 12,299 - 4,292 71% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 2,650 2,568 2,568 75 - 82 97% Transfers Out - - - - - - 0% Total Services & Charges 157,000 20,650 102,258 113,202 - 54,742 65% Capital - - - - - - 0% Total Expenditures 157,000 20,650 102,258 113,202 - 54,742 65% Net 85,750 27,613 132,263 56,021 (46,513) Cash Balance 1,632,491 2,917,106 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Industrial Revolving Fund is a loan fund for small businesses that is governed by a separate Board of Directors which contracts with the City's Community Investment Dept for administration services. The Industrial Revolving Fund is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR). Expenses include legal costs, staff contract costs, and professional services necessary to properly oversee operations and review new and outstanding loans. This fund receives revenue from the repayments of small business loans. This fund also receives revenue from interest earned on the cash balance at the trustee bank. The accounting records are maintained in trustee bank accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Industrial Revolving Fund Redevelopment Funds Redevelopment Commission Controlled Funds 128 Fund Name Fund Number 315 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 17,500 2,251 18,760 9,536 - (1,260) 107% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 17,500 2,251 18,760 9,536 - (1,260) 107% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 16,000 2,251 17,155 9,390 - (1,155) 107% Total Services & Charges 16,000 2,251 17,155 9,390 - (1,155) 107% Capital - - - - - - 0% Total Expenditures 16,000 2,251 17,155 9,390 - (1,155) 107% Net 1,500 - 1,604 146 (105) Cash Balance 1,040,462 1,040,462 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment Authority bonds (debt schedule #6) for the airport taxable project. This fund receives revenue from interest earned on the fund's cash balance. Interest earned on the fund balance is transferred out to River West TIF Fund 324. The debt service reserve will be used towards the last debt service payment due August 1, 2024. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Airport 2003 Debt Reserve Debt Service Funds Redevelopment Commission Controlled Funds 129 Fund Name Fund Number 317 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 9,000 1,135 9,396 4,725 - (396) 104% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 9,000 1,135 9,396 4,725 - (396) 104% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 9,000 1,135 9,396 4,725 (396) Cash Balance 526,587 517,990 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt schedule #81). The final bond debt service payment is January 15, 2019. After the bonds are paid off, the cash balance in this fund will be transferred to the Professional Sports Development Area (PSDA) Fund (377). The fund only receives interest earnings revenue. The fund is at the proper level per the bond financial advisor, Crowe Horwath. No additional transfers-in are needed. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Coveleski Debt Service Reserve Debt Service Funds Redevelopment Commission Controlled Funds 130 Fund Name Fund Number 328 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 30,000 3,764 31,363 15,946 - (1,363) 105% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 30,000 3,764 31,363 15,946 - (1,363) 105% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 30,000 3,764 28,681 14,653 - 1,319 96% Total Services & Charges 30,000 3,764 28,681 14,653 - 1,319 96% Capital - - - - - - 0% Total Expenditures 30,000 3,764 28,681 14,653 - 1,319 96% Net - - 2,682 1,293 (2,682) Cash Balance 1,739,495 1,739,495 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF Redevelopment Authority bonds (debt schedule #5) for the Palais Royale project. The debt service reserve will be used towards the last debt service payment due August 1, 2024. City of South Bend, Indiana Monthly Financial Report December 31, 2018 SBCDA 2003 Debt Reserve Debt Service Funds Redevelopment Commission Controlled Funds This fund receives revenue from interest earned on the fund's cash balance. Interest earned on the fund balance is transferred out to River West TIF Fund 324. 131 Fund Name Fund Number 351 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds 993,495 - 993,495 - - - 100% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 993,495 - 993,495 - - - 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 993,495 - 993,495 - - Cash Balance 993,495 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. - The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining $10,825,000 was deposited into the 2018 TIF Park Bond Capital Fund 452 and will be used towards the approved capital projects (see Fund 452). - The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve fund are used to pay principal and interest on the bonds, the balance will be restored from TIF revenues. At the time of issuance, $993,495 was deposited into this fund to be held as a reserve until the bonds are paid off. City of South Bend, Indiana Monthly Financial Report December 31, 2018 2018 TIF Park Bond Debt Service Reserve Debt Service Funds Redevelopment Commission Controlled Funds Debt service payments are due on February 1 and August 1. The first debt service payment is due August 1, 2018 and the final payment is due February 1, 2033. The debt service reserve will be used towards the last debt service payment. 132 Fund Name Fund Number 752 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 5,500 635 4,699 3,871 - 801 85% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 3,364,500 - 3,115,000 3,887,000 - 249,500 93% Total Revenue 3,370,000 635 3,119,699 3,890,871 - 250,301 93% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 1,915,000 - 1,915,000 2,605,000 - - 100% Debt Service - Interest & Fees 1,191,029 38,006 1,192,219 1,261,169 - (1,190) 100% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 324,221 - 324,220 735,240 - 1 100% Total Services & Charges 3,430,250 38,006 3,431,439 4,601,409 - (1,189) 100% Capital - - - - - - 0% Total Expenditures 3,430,250 38,006 3,431,439 4,601,409 - (1,189) 100% Net (60,250) (37,371) (311,740) (710,538) 251,490 Cash Balance 210,492 522,232 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The South Bend Redevelopment Authority Funds records debt service payments received by the City that are passed through to the paying agent bank and the bondholders per bond agreements. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the Comprehensive Annual Financial Report (CAFR). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. This fund accounts for the bi-annual debt service principal and interest payments of Redevelopment Authority debt. Current debt includes: - 2013 Century Center Special Tax Bonds Refunding 2008 - debt payments paid for by River West TIF Fund (324), final payment 5/1/26, (debt schedule #62) - 2015 Eddy Street Commons-Lease Rental Revenue Bonds Refunding 2008 - debt payments paid for by River East Residential TIF Fund (436), final payment 2/15/33, (debt schedule #54) 2017 - The 2009 Morris PAC Refunding Bonds (debt schedule #11) were paid off February 2017. 2018 - The 2001/2011 Century Center Refunding Bonds (debt schedule #7) were paid off. The final payment was 2/1/18. The remaining cash balance at the trustee bank ($324,170.83) was deposited into COIT Fund (404). The 2008/2015 Eddy Street Commons Refunding Bonds (debt schedule #54) were paid off early. The final payment was 2/15/18. The remaining cash balance at the trustee bank ($60.85) was deposited into the River East Residential TIF Fund (436). The South Bend Redevelopment Authority receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. City of South Bend, Indiana Monthly Financial Report December 31, 2018 South Bend Redevelopment Authority Debt Service Funds Redevelopment Commission Controlled Funds 133 Fund Name Fund Number 756 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,600 865 4,588 3,274 - 12 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,714,000 - 1,714,000 856,500 - - 100% Total Revenue 1,718,600 865 1,718,588 859,774 - 12 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 940,000 - 940,000 460,000 - - 100% Debt Service - Interest & Fees 770,444 - 770,444 789,569 - - 100% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,710,444 - 1,710,444 1,249,569 - - 100% Capital - - - - - - 0% Total Expenditures 1,710,444 - 1,710,444 1,249,569 - - 100% Net 8,156 865 8,145 (389,795) 12 Cash Balance 1,726,790 1,718,645 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Smart Streets Debt Service Fund records debt service payments made on the 2015 Smart Streets bond that had a par amount of $25,000,000. The Smarts Streets project converted a number of downtown streets from one-way to two-way traffic and added amenities such as larger sidewalks, bicycle lanes, street trees to increase the attractiveness and economic vitality of the downtown area. The final payment is due February 1, 2037 (debt schedule #135). The debt service reserve amount will be used towards the last debt service payment. Capital expenditures of this bond are tracked in the Smart Streets Bond Capital Fund (753). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Smart Streets Debt Service Debt Service Funds Redevelopment Commission Controlled Funds The River West TIF Fund (324) transfers money into this fund semi-annualy to cover debt service payments. The trustee bank receives the payments from the City and passes them through to the bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. 134 Fund Name Fund Number 758 Fund Type Date Updated 2/7/2019 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 114 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - 3,961,667 - - 0% Total Revenue - - - 3,961,781 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - 3,800,000 - - 0% Debt Service - Interest & Fees - - - 161,668 - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - 561,230 - - 0% Total Services & Charges - - - 4,522,898 - - 0% Capital - - - - - - 0% Total Expenditures - - - 4,522,898 - - 0% Net - - - (561,117) - Cash Balance - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: In February 2017, the 2005 Erskine Village Developer Bond was paid off early, thanks to sufficient tax increment financing revenue. The accounting records were maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Debt was paid off in early 2017 and the fund was closed. City of South Bend, Indiana Monthly Financial Report December 31, 2018 Erskine Village Debt Service Debt Service Funds Redevelopment Commission Controlled Funds 135