Loading...
HomeMy WebLinkAbout02072019 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 7, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 1 AGENDA REVIEW SESSION 1. AWARD BID A. Sewer and Manhole Rehabilitation, Alternates C-E, K-AH, CL-CN, and CR-CT – Project No. 118-093 1. Company: Inland Water Pollution Control, Inc. 2. Amount: $1,108,896 3. Funding: Utility Expense (642.0621.415.42.05) 2. REJECTION OF BIDS A. Liberty Tower Exterior Renovations, Divisions B, C, and D – Project No. 118- 086R 1. Reason: Incomplete Bids and Exceed Budget 2. Funding: RWDA TIF (324.1050.460.42.02) REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meetings of January 17, January 22, January 29, and February 5, 2019 2. OPENING OF BIDS A. Three Twenty at the Cascade Composite Wall Panels – Project No. 118-074C 1. Funding: REDA TIF (429.1050.460.42.02) B. Water Works North Pumping Station Well Replacement – Project No. 117-031R 1. Funding: Water Works Engineering (622.0640.661.31.02) C. Main Street/Wayne Street Garage Improvements – Project No. 118-096R 1. Funding: RWDA TIF (324.1050.460.42.02) D. Mishawaka Avenue Traffic Signals at Fire Station No. 9 – Project No. 117-120A 1. Funding: LRSA Traffic Signal Maintenance (251.0608.431.36.67) E. 2019 Trucking of Belt-Pressed Biosolids for Land Application 1. Funding: Utilities, Organic Resources Contractual Services Other (641.0631.793.63.35) 3. OPENING OF QUOTATIONS A. Unity Gardens Learning Center Site Improvements – Project No. 117-050R 1. Funding: RWDA TIF (324.1050.460.42.01) B. Code Enforcement Office Improvements 1. Funding: Code Enforcement (600.1201.415.39.89) 4. AWARD BIDS AND APPROVE CONTRACTS A. Liberty Tower Exterior Renovations, Division A – Project No. 118-086R CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 7, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 2 1. Company: Slatile Roofing and Sheet Metal Co., Inc. 2. Amount: $274,218 3. Funding: RWDA TIF (324.1050.460.42.02) 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Century Center Storage Mezzanine – Project No. 118-036E 1. Company: R. Yoder Construction, Inc. 2. Amount: $104,000 3. Funding: Hotel/Motel Tax (7304.42010.000.0099) B. Bendix Theater Lift at Century Center – Project No. 118-036C 1. Company: Brown and Brown General Contractors, Inc. 2. Amount: $71,300 3. Funding: Hotel/Motel Tax (7304.42010.000.0099) 6. RATIFY QUOTATION AWARDS A. Grand Stand Multi Force with 60” Deck 1. Company: Yard N Gard 2. Amount: $32,277.98 3. Funding: 2016 VPA Equipment Lease Proceeds (201.1101.452.43.02) B. Sand Pro 3040 1. Company: The Kenney Corporation 2. Amount: $47,566.76 3. Funding: 2016 VPA Equipment Lease Proceeds (201.1101.452.43.02) C. Brush Cutter Compact Excavator 1. Company: Bobcat of Michiana 2. Amount: $6,451.28 3. Funding: 2016 VPA Equipment Lease Proceeds (201.1101.452.43.02) D. Compact Excavator 1. Company: Bobcat of Michiana 2. Amount: $49,519.72 3. Funding: 2016 VPA Equipment Lease Proceeds (201.1101.452.43.02) 7. REJECT QUOTATIONS A. 4x4 Diesel Utility Vehicle 1. Reason: Exceeds Budget 2. Funding: 2016 VPA Equipment Lease Proceeds (201.1101.452.43.02) 8. CHANGE ORDERS A. Howard Park Redevelopment and St. Louis Blvd. Improvements – Project No. 117-047B CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 7, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 3 1. Company: Larson Danielson Construction Co., Inc. 2. Change Order No.: 4 3. Decrease Amount: ($38,787.14) 4. Percent of Decrease: (0.21%) 5. Total Percent of Change: (5.12%) 6. Revised Contract Amount: $17,855,539.44 7. Funding: Park Bond, RETIF, Regional Cities & Cumulative Capital (452.1101.452.02/.03; 429.1050.460.42.02; 201.1111.452.42.01; 407.1101.452.42.01) B. Erskine Clubhouse Renovation – Project No. 116-108 1. Company: Ziolkowski Construction, Inc. 2. Change Order No.: 8 3. Increase Amount: $23,864 4. Percent of Increase: 2.41% 5. Total Percent of Change: 11.57% 6. Revised Contract Amount: $1,013,990 7. Funding: VPA Maintenance (201.1101.452.39.89) C. Century Center Convention Hall A-B New Entry – Project No. 115-017A 1. Company: Brown & Brown General Contractors, Inc. 2. Change Order No.: 1 3. Increase Amount: $12,862; Additional Seventy (70) Days 4. Percent of Increase: 17.02% 5. Revised Contract Amount: $88,414 6. Revised Project Completion Date: March 15, 2019 7. Funding: Hotel/Motel Tax (7304.42010.000.0099) D. Morris Theater Mezzanine Handrails – Project No. 118-081 1. Company: Larson Danielson Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $625 4. Percent of Increase: 2.73% 5. Revised Contract Amount: $23,525 6. Funding: VPA MPAC General Fund (101.0404.453.36.01) E. Olive Production Well No. 6 Rehabilitation – Project No. 118-102 1. Company: Peerless Midwest 2. Change Order No.: 2 3. Increase Amount: Additional Six (6) Days 4. Revised Project Completion Date: February 5, 2019 5. Funding: Water Works O&M (620.0640.602.31.06) F. Edison Production Well No. 2A Rehabilitation – Project No. 118-103 1. Company: Peerless Midwest CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 7, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 4 2. Change Order No.: 2 3. Increase Amount: Additional Six (6) Days 4. Revised Project Completion Date: February 5, 2019 5. Funding: Water Works O&M (620.0640.602.31.06) 9. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. 2018 Tree and Stump Removal – Project No. 118-048A 1. Company: K&R Tree Service 2. Change Order No.: 1 (Final) 3. Increase Amount: $1,840 4. Percent of Increase: 11.78% 5. Final Contract Amount: $17,465 6. Funding: MVH (202.0619.431.31.06) B. Wastewater Treatment Plant Belt Filter Press No. 1 Rehabilitation – Project No. 118-019 1. Company: Alfa Laval Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($175) 4. Percent of Decrease: (0.086%) 5. Final Contract Amount: $202,956 6. Funding: Utilities, Wastewater, Other Equipment (641.0630.793.36.05) 10. PROJECT COMPLETION AFFIDAVITS A. Bendix Theater Handrails at Century Center – Project No. 118-036A 1. Company: Brown & Brown General Contractors, Inc. 2. Final Contract Amount: $12,915 3. Funding: Hotel/Motel Tax (7304.42010.000.0099) B. 2016 Downtown Parking Garage Improvements – Project No. 115-143 1. Company: Gibson-Lewis LLC 2. Final Contract Amount: $1,228,684 3. Funding: Major Moves (412.0401.415.36.01) C. Engineering Office Improvements – Project No. 118-107 1. Company: Ziolkowski Construction Inc. 2. Final Contract Amount: $9,233 3. Funding: Engineering Professional Services (101.0602.431.31.06) 11. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Three Twenty at the Cascade – Exterior Insulation and Finish System – Project No. 118-074B-R 1. Funding: REDA TIF (429.1050.460.42.02) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 7, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 5 B. West Bank Trail Corridor Improvements – Project No. 117-085 1. Title Sheet 2. Funding: RWDA TIF/RWDA TIF Bond (324.1050.460.31.02; 452.1101.452.31.02) 12. RESOLUTIONS A. No. 04-2019 – A Resolution of the South Bend Indiana Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Multiple City Vehicles 13. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Hardware Lease – AT&T Mobility 1. Description: Lease of Thirty-Four (34) iPads and Surfaces for Various City Departments 2. Amount: $20,177.28; Thirty-Six (36) Month Term 3. Funding: IT Lease Accounts (279.0672.415.38.01/.02) B. Amendment to Software Agreement – Kronos, Inc. 1. Description: Timeline Extension for Implementation of Kronos HR Payroll System 2. Amount: $26,400 3. Funding: IT Professional Services (279.0672.415.31.06) C. Amendment No. 2 to Professional Services Agreement – Black & Veatch Corporation 1. Description: Olive Water Treatment Plant Improvements 2. Amount: $257,337; New Total $342,254 3. Funding: RWDA TIF (324.1050.460.31.02) D. Amendment No. 3 to Professional Services Agreement – Alliance Architects, Inc. 1. Description: Additional Services for Howard Park Reconstruction Project 2. Amount: NTE $36,964; New Total $1,310,964 3. Funding: Regional Cities Grant (201.1111.452.31.06) E. Agreement – Urban Enterprise Association of South Bend, Inc. 1. Description: Fiduciary Agent for Love Your Block Program 2. Amount: $25,000 Grant/$25,000 City Match 3. Funding: Grant and City Match (404.1001.460.39.30) (Subject to Council Approval) F. Special Purchase – Kiesler Police Supply 1. Description: South Bend Police Department Ammunition State QPA Purchase 2. Amount: $35,924.34 3. Funding: Other Operating Supplies (101.0801.421.22.24) G. Professional Services Agreement – Frost Engineering and Consulting CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 7, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 6 1. Description: Plans and Specs for Flood Damage Repairs at North Pumping Station 2. Amount: NTE $42,950 3. Funding: Liability Insurance (226.0419.672.36.01; 226.0419.380.10.83) H. Software License, Maintenance and Support Agreement – Vermont Systems, Inc. 1. Description: Upgrade Recreation System Tracking Software 2. Amount: $14,208 3. Funding: VPA Operations (279.0672.415.36.04) I. Amendment No. 1 to Professional Services Agreement – Forum Architects, LLC 1. Description: Design Services for O’Brien Recreation Center Renovation 2. Amount: $2,500; New Total $36,250 3. Funding: SSDA TIF (430.1050.460.42.02) J. Amendment No. 1 to Professional Services Agreement – Lochmueller Group, Inc. 1. Description: Design Services and Bid Document Preparation for Leeper Park Improvement Project 2. Amount: $253,217; New Total $289,917 3. Funding: RWDA TIF Bond (452.1101.452.31.02) K. Master Lease Purchase Agreement – Hewlett-Packard Financial Services Company 1. Description: Computer Equipment for New or Changed Positions 2. Amount: $24,205; $513.22/Month for Forty-Eight (48) Months 3. Funding: Capital Lease Proceeds (279.0672.415.38.01/02) L. Licensing Agreement – Aunalytics, Inc. 1. Description: Enterprise Data Management and Analytics Platform 2. Amount: $130,512; Two (2) Year Agreement 3. Funding: Innovation & Technology (279.0672.415.31.06) M. Consulting Contract – United Consulting 1. Description: Right of Way Services for Coal Line Trail Phase 2 2. Amount: NTE $87,370 3. Funding: RWDA TIF (324.1050.460.42.02) N. Consulting Contract – United Consulting 1. Description: Right of Way Services for Coal Line Trail Phase 1 2. Amount: NTE $151,665 3. Funding: RWDA TIF (324.1050.460.42.02) O. Supplemental Agreement No. 2 – United Consulting 1. Description: Appraisal Problem Analysis Costs and Phase II Environmental Assessment Activities for Coal Line Trail Phase I 2. Amount: NTE $22,815 3. Funding: RWDA TIF (324.1050.460.42.02) P. Supplemental Agreement No. 2 – United Consulting CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 7, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 7 1. Description: Appraisal Problem Analysis Costs for Coal Line Trail Phase 2 2. Amount: NTE $5,640 3. Funding: RWDA TIF (324.1050.460.42.02) Q. Contract - LinkedIn 1. Description: LinkedIn Recruiter 2. Amount: $19,025 3. Funding: IT Operations (279.0672.415.36.04) R. Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Survey, Design and Permitting of Back Water Valve Installations along North Shore Drive at Three (3) Locations 2. Amount: NTE $60,000 3. Funding: Stormwater Fund Professional Services (667.0621.792.31.06) S. Professional Services Agreement – Clyde Wilbur LLC 1. Description: Additional and Independent Evaluation of LTCP and Assistance on Niche Renegotiation Aspects 2. Amount: NTE $20,000 3. Funding: Wastewater (641.0630.793.32.01) T. Master Services Agreement – Crowe LLP 1. Description: Assist City in Preparation of 2018 Comprehensive Annual Financial Report 2. Amount: NTE $8,900 3. Funding: General Fund (101.0401.415.31.06) U. Amendment No. 1 to Professional Services Contract– Christopher B. Burke Engineering, LLC 1. Description: Boland Trail Construction Inspection Services 2. Amount: NTE $20,000; New Total $148,500 3. Funding: Special LOIT Professional Services (257.0608.431.31.06) 14. LICENSES AND PERMITS A. Licenses 1. Type: Public Parking Facility 2. Applicant: LAZ Parking Midwest, LLC 3. Location: 1228 N. Eddy St. 4. Favorable Recommendations 15. TRAFFIC CONTROL DEVICES A. New Installations 1. Handicapped Accessible Parking Space Sign a) Location: 1308 Fisher Street b) Remarks: All criteria has been met CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 7, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 8 2. No Parking - Tow Away Zone a) Location: East Side of Eddy Street from East South Street, North 900 Feet b) Remarks: INDOT will Install Signage 16. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 21590 Golden Maple Ct. – Water 17. RATIFY BONDS A. Contractor Bonds 1. Impact Site Contracting, LLC, Released effective June 20, 2018 B. Excavation Bonds 1. JKES, Inc dba Smith Projects, Approved effective January 24, 2019 C. Occupancy Bonds 1. Impact Site Contracting, LLC, Released effective June 20, 2018 2. Pioneer Masonry, Inc., Released effective September 1, 2018 3. JKES, Inc dba Smith Projects, Approved effective January 24, 2019 18. AMENDED IRREVOCABLE LETTER OF CREDIT A. Mutual Bank on behalf of Cleveland Woods Development Co., LLC 1. Location: Fernwood Section III 2. Amount: $61,870 3. Description: Amend Expiration Date to January 31, 2020 for Sanitary Sewer and Municipal Water 19. CLAIMS 20. PRIVILEGE OF THE FLOOR 21. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.